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HomeMy WebLinkAbout2008-06-30 PRC MINCity of Stillwater Parks and Recreation Commission June 30, 2008 Present: Linda Amrein, chair David Brandt, Scott Christensen, Rob McGarry, Adam Nyberg, Solveg Peterson and Sandy Snellman Staff: Planner Mike Pogge Ms. Amrein called the meeting to order at 6 p.m. Approval of minutes: Ms. Amrein, seconded by Mr. McGarry, moved approval of the minutes of May 27, 2008, as submitted. Motion passed unanimously. ACTION ITEMS la — Consider and made a recommendation to City Council regardinga request from Rivertown Animal Hospital for a special event permit to use Settler's Park for a grand ❑pening celebration 1 b — Consider and make a recommendation to City Council regarding a request from Liberty on the Lake, Social Committee, for a special event permit to use Heritage Square for a neighborhood picnic, games, music and parade Mr. Pogge reviewed the two requests. He noted that it is estimated about 20 people at a time are expected for the Rivertown Animal Hospital grand opening, while about 200 people are expected to attend the Liberty on the Lake neighborhood event. Mr. Brandt, seconded by Ms. Amrein, moved to recommend approval of both special event permit requests. Motion passed unanimously. INFORMATION ITEMS Update on playground equipment for Sunrise and Triangle Parks — Included in the agenda packet was information on the 2008 CIP budget, which included an estimated $20,000 to replace fencing at Lily Lake. Mr. Pogge stated that the cost of fencing has increased and the cost to replace the fencing at Lily Lake likely will be about $50,000, rather than the estimated $20,000. Therefore, he said the recommendation is to proceed with replacing the playground equipment at Sunrise Park and wait to replace the equipment at Triangle Park until 2009. He pointed out that because the design of the equipment has already been selected, the process will be expedited and likely could be done as early as next March. Ms. Amrein suggested notifying the Triangle Park neighbors regarding the decision to hold off on replacing the equipment until next year. Mr. Pogge told the Board the City had entered into a contract with St. Croix Recreation for the Sunrise Park equipment; the equipment has all the elements included in the design approved by the neighbors and Parks Commission, he stated. Update on Water Department well house in Legends Park — Mr. Pogge stated the Water Department, based on favorable test results, will be proceeding with the drilling of the new well and pump house on the site that includes a portion of Legends Park. He said the Water Board plans to hold an open house at the Park Commission's July meeting to explain plans and possible park amenities. He said the Water Board then would come back in August or September with design elevations for the pump house. Mr. Brandt Park and Recreation Board Minutes June 30, 2008 Page 2 of 2 noted that Legends Park is in poor shape. Mr. McGarry suggested it might be possible to work out some type of maintenance agreement with the Water Board. Other items: • Mr. Pogge said park priorities for the updated Comprehensive Plan will be on the July agenda. • Ms. Amrein asked about the status of the requested "no overnight parking" and "no loud music" signs for Washington Square. Mr. Pogge stated the Public Works Department is working on the signage. Ms. Amrein asked whether contact had been made with Friends of Stillwater Parks about possible attendance at meetings; Mr. Pogge said he had not made contact with that group at this time. • Mr. Christensen asked about the status of the trash cans along the McKusick Lake trail. Mr. Pogge stated due to expense, the Council has directed staff to look at alternative designs for receptacles not located in high -use parks. Mr. Christensen noted that the windscreens are in bad shape around the Liberty on the Lake tennis courts due to recent storm damage. He asked if repairing the damage would come out of the City's budget or if it would be covered by insurance. Mr. McGarry stated the damage would be covered by insurance, minus the deductible. Mr. Pogge pointed out that the Liberty on the Lake Homeowners Association may also pay for a portion of the cost for repairs. Mr. Pogge said he would have staff look at the damage. • Mr. Nyberg stated he had received a request to reopen the basketball court at Staples Field, and he suggested that the Commission should make a decision on whether to reopen the court or change the use. There was some discussion of the previous issues with the court. Mr. Nyberg spoke in favor of reopening the court. Mr. Brandt also spoke in favor of reopening the court, unless there is an alternative use for the space. Mr. Pogge pointed out that reopening the court will require Council action. Ms. Amrein suggested any change would require a neighborhood meeting, and she suggested that a history of the issue and previous actions be prepared for the neighborhood meeting. It was tentatively decided to schedule a neighborhood meeting for the Commission's August meeting. Ms. Snellman, seconded by Mr. McGarry, moved to adjourn at 6:43 p.m. Motion passed unanimously. Following the regular meeting, Commission members did their annual tour of selected parks. Respectfully submitted, Sharon Baker Recording Secretary