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Home My WebLink About2022-02-28 PRC Packetliwater THE BIRTH P L A C E OF M i F3 N F' 0 1 A Stillwater Parks and Recreation Commission meetings are streamed live on the city website and available to view on Channel 16. Public can participate in the meeting by attending in person at City Hall, logging in online at zoomgov.com/join or by calling 1-646- 828-7666 and enter the meeting ID number: 161 250 2450 AGENDA PARKS AND RECREATION COMMISSION February 28, 2022 @ 7PM I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES 1. January 24, 2022 Parks and Recreation Commission Meeting Minutes IV. OPEN FORUM — the open forum allows the public to address the commission on subjects which are not a part of the meeting. Commission may take action, reply, or give direction to staff. Please limit your comments to 5 minutes or less. V. NEW BUSINESS 2. Opera on the River 2022 Event Application 3. St. Croix Crossing Half Marathon 2022 Event Application 4. Stillwater Half Marathon 2022 Event Application VI. UNFINISHED BUSINESS 5. Meadowlark Playground Structure Replacement and Public Feedback 6. Anez Ridge Playground Structure Replacement and Public Feedback VII. COMMISSION ITEMS VIII. ADJOURN 7. Next Meeting: March 28, 2022 at 7 p.m. Stiliwater The 6irlhplace of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us PARKS AND RECREATION COMMISSION MEETING MINUTES January 24, 2022 REGULAR MEETING 7:00 P.M. Chairman Brandt called the meeting to order at 7:00 p.m. Present: Chairman Brandt, Commissioners Christensen, Johnson, Nelson, Weidner Absent: Commissioners Macswain, Souter, Councilmember Polehna Staff: Parks Superintendent Grode APPROVAL OF MINUTES Possible approval of minutes of November 29, 2021 meeting Motion by Commissioner Johnson, seconded by Commissioner Christensen, to approve the minutes of the November 29, 2021 meeting. All in favor. OPEN FORUM Louise (no last name given) shared her observation that public park spaces in the Croixwood area look like extensions of lawns, so community members are not using them. She suggested more signage making trails more visible and walkable, and reminders for homebuyers and existing homeowners adjacent to the open spaces that it is public land. She encouraged the City to clean up woody areas, decrease the mowed area, increase pollinator plantings, and educate the public about open spaces and locations through an annual educational event, the City newsletter and web site. Margaret Boettcher, a resident of Nightingale for 48 years, said in 2010 she brought forth a concern about property owners encroaching the open areas by clearcutting all the way to the Long Lake, putting up docks and parking boats and canoes. As a result, property owners were reminded of the rules and most cleaned up their abuse of the land. The problem is now recurring and a dock that was built by a neighbor on the small island in Long Lake has fallen into the water. Another dock is being used by kids who have been sleeping there, hauling chairs there, tacking things up on the trees and generally abusing the island, which is a nesting place for ducks and geese. In addition, a walking trail has been piled with brush, which could be a fire hazard. She asked that there be a letter sent out periodically by the Parks Commission or City Attorney to remind people that no one owns right down to the water. Realtors often use pictures that make it appear that a property goes straight down to the lake which is deceptive. Commissioner Johnson asked if the City does an annual inspection of parkland adjacent to properties. Many homeowners may not realize it is City land behind them. Parks Superintendent Grode replied an inspection is done upon complaint but could be done annually, working with the Natural Resource Technician. Parks and Recreation Commission Meeting January 24, 2022 Ms. Boettcher suggested that signs showing the park boundary be placed on the lake side at the 145 foot line. Chairman Brandt remarked that with digital imagery, property lines are easy to investigate. This topic could be put on the agenda for next month for more information. Commissioner Christensen commented that not all City land is considered parkland. The Parks Commission is concerned with officially designated parkland. Commissioner Weidner said he would like more clarification whether the areas are designated as pathways and whether or not they are maintained. Commissioner Johnson suggested this topic be an ongoing agenda item. NEW BUSINESS 1330 5th Street South Resubdivision Park and Trail Dedication Requirements Parks Superintendent Grode stated that the applicant is requesting to split the property at 1330 5th Street South into two individual lots. An existing house will remain; a new lot for a future single-family residence would be created to the north. The property is not located within 1/4 mile of a park but is within 1/4 mile of a school with ballfields, playground equipment, and open field areas. The sidewalk and trail plan does not show existing or future sidewalks or trails in this location. Therefore, fees in the amount of $2,000 for parks and $500 for trails in lieu of land dedication is reasonable. Staff recommends that the Commission recommend the Council accept a cash dedication of $2,500 for the Resubdivision of 1330 5th Street South park and trail obligations. These fees would be due prior to the City's release of new deeds for filing with Washington County. Motion by Chairman Brandt, seconded by Commissioner Johnson, to recommend the Council accept a cash dedication of $2,500 for the Resubdivision of 1330 5th Street South park and trail obligations. All in favor. Anez Ridge Playground Structure Replacement Project Mr. Grode stated the City has budgeted $120,000 for replacement of two play structures in 2022 (Meadowlark Park and Anez Ridge Park). He provided a proposed design for Anez Ridge that fits within the current budget. The next step will be to gain feedback from the public on the City's website and social media page and then bring back any feedback to the next meeting. The February 28 meeting will also be a public information meeting for additional feedback. Chair Brandt pointed out that when touring this park last summer, the Commissioners questioned how much use this play structure gets. He did some demographic analysis in this area and found there is no one under age 14 south of Shelton Drive. The area to the north has a larger percentage of young people but it isn't known if they use this equipment. The trail accessing the area to the north is a rough single track path. This park is designed to serve people within 1/4 to 1/2 mile. Commissioner Johnson said it is hard to make a decision on playground equipment without neighborhood feedback to see if it is wise use of money in this area. Commissioner Weidner commented the area to the south is isolated from any other parkland so this would be the only park near them. Better playground equipment may bring more use. Commissioner Nelson remarked there are many homes nearby, it would be a $45,000 playground set that would last 15+ years and it's on the schedule of playgrounds to update. He Page 2 of 5 Parks and Recreation Commission Meeting January 24, 2022 feels there is value in obtaining input but even if there are only a few people who use this park, and the City decides not to replace the playground, it would be making the statement that the City doesn't want to continue to serve the playground needs. Commissioner Christensen added that because there are no kids there now, doesn't mean in the future there won't be, because houses get bought and sold all the time. Mr. Grode said feedback will be solicited via the web site and posting a sign at the park. Commissioner Weidner said that doesn't seem sufficient to get an idea of the use of the park. Chairman Brandt said last month the Commission discussed doing a mailing to get feedback. Mr. Grode said the #1 concern with playgrounds is safety. When they reach 15-20 years old, it is hard to find replacement parts, so the structure would need to be removed if becomes unsafe. Aesthetics are also an issue, as playgrounds represent the City. Commissioner Weidner asked about annual maintenance costs. Mr. Grode said staff could pull the cost info. together. Commissioner Weidner asked if there is a formula that if a certain percentage of people in 1/4 mile say they want to use it, then the City keeps it? Mr. Grode said there is a tipping point and it's difficult to remove a playground structure if even one person brings their children or grandchildren there. The City has roughly 20 parks and this one is surrounded by industrial zoning. That may be a decision -making factor. Commissioner Weidner noted regardless of feedback, it serves a purpose for those people who live in that area who don't have much access to other playgrounds. Commissioner Christensen asked if the Commission has ever removed equipment without replacing it, other than Northland. He remarked that the discussion started out about what kind of equipment to get, rather than discussing whether or not to even replace it. Mr. Grode related that if a replacement is to be installed this year, pushing the decision past February 28 would push the shipping and installation later in the year. Chair Brandt asked about the cost of doing a survey, staff time and mailing, and to what extent it would influence the decision. Commissioner Christensen said, recalling the Pioneer Park project, the Commission needs to get at what the citizens want. Commissioner Weidner said if a survey is used, it should show what is proposed. Commissioner Nelson asked if the City has a way of assessing the state of individual playgrounds, or are they chosen for replacement based just on their age? A middle option seems to be to maintain what is there, if maintenance costs are not excessive. Mr. Grode replied both of these parks have wooden structures that have issues and it is difficult to find replacement parts. Accessibility is the other issue with Anez Ridge in particular. The City audits every playground every year more than once, and also does weekly or biweekly inspections. Both these parks have safety and aesthetics issues that need to be addressed. Commissioner Weidner asked to put this on the next meeting agenda with more info. about exactly what needs to be done, and costs associated with upkeep. Page 3 of 5 Parks and Recreation Commission Meeting January 24, 2022 Commissioner Christensen reminded the Commission it is asking kids to go play on a play set that is almost 30 years old. Motion by Commissioner Weidner, seconded by Commissioner Christensen, to approve the playground design for Anez Ridge as proposed. Chair Brandt noted there is a cost to removing the structure and a cost to do a survey. He does not want to spend $10-15,000 to come to the same conclusion that it needs to be replaced. Mr. Grode said there is still have time to allow feedback till the February 28 meeting. But if the Commission wants to move in the direction of approving it without any feedback, that is fine. Chair Brandt remarked he would rather err on the side of communicating to people what the proposal is, than to just have it happen to them because that is not a good feeling. Motion failed 1-3-1 with Chairman Brandt, Commissioners Christensen and Johnson voting nay and Commissioner Nelson abstaining. Meadowlark Playground Structure Replacement Project Mr. Grode provided a proposal for the replacement playground structure at Meadowlark Park. Commissioner Johnson asked if there is a sign on the park entrance. Mr. Grode stated no. Staff is aware of the need for uniform signage and branding of the City, per discussion at a previous Commission meeting. Chair Brandt said he sees this park used a lot and he would like to ensure the neighborhood knows what is happening. Commissioner Christensen asked why the two play structures for Anez and Meadowlark are so different. Mr. Grode explained there is an effort to match the activities and size of the old structure. Memorial Bench Costs and Donation Program Review Mr. Grode reported that staff recommends increasing the donation for a new memorial bench from $1,500 to $1,800. The City's cost for the benches has increased from $1,400 to $1657. Motion by Commissioner Weidner, seconded by Commissioner Johnson, to recommend that the City Council increase the donation for a new memorial bench to $1,800. All in favor. UNFINISHED BUSINESS There was no unfinished business. COMMISSION ITEMS Commissioner Johnson asked the status on the ADA accessible playground at New Heights Charter School. Mr. Grode replied he talked to the principal in November and they are still fundraising. ADJOURNMENT Motion by Commissioner Weidner, seconded by Commissioner Nelson, to adjourn. All in favor. The meeting was adjourned at 8:30 p.m. The next meeting will be at 7 p.m. February 28, 2022. Page 4 of 5 Parks and Recreation Commission Meeting January 24, 2022 David Brandt, Chair ATTEST: Jason Grode, Parks Superintendent Page 5 of 5 i11water THE RiFITHPLACE OF MINNESOIA Memo To: Parks and Recreation Commission From: Jason Grode, Parks Superintendent Meeting Date: February 28, 2022 Re: Opera on the River 2022 Event Application BACKGROUND: The St. Croix Valley Opera has submitted a special event application to host the Opera on the River 2022 Event on Saturday, July 30, 2022, in Lowell Park. The event will consist of a Performing Arts Fair and Concert. In case of rain (or severe weather), the event will be moved indoors to the Trinity Lutheran Church in Stillwater. If there's no flooding in the park, the event will be held entirely in Lowell Park. However, in the event that there is flooding, the event organizers have also requested the use of parking lots 5 and 9. Included in your packet is the event application and event layout plans. ACTION REQUIRED: Upon satisfactory review of the event application and site plans, the Parks and Recreation Commission should pass a motion recommending approval for the use of Lowell Park for the 2022 Opera on the River Event. Attachment: Event Application Form and Site Maps iilwater THE BIRTHPLACE OF MIMMESOTA EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 11/8/21 Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event Opera on the River 2022 7/30/22 8:00 am 12:00 pm Event Date/Time: Set up: Date Time to Actual Event: Date 7/30/22 Time 12:00 pm to 9:00 pm Clean up: Date 7/30/22 Time 9:00 pm to 11:59 pm (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) North Lowell Park Descri ption of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Opera on the River 2022: A Celebration of Music and Community Join St. Croix Valley Opera for its cornerstone vocal event, Opera on the River —the best of outdoor summer entertainment and SCVO's most popular concert! There is something for everyone throughout this special weekend at Lowell Park in downtown Stillwater: Saturday, July 30, 2022: Performina Arts Fair (12:00 D.M. to 7:00 n.m.l—Connect and minale with Ulmer Midwest arts oraanizations. colleaes and Estimated Attendance (participants and spectators): 500+ Applicant Information (Person/Group Responsible) Sponsoring Organization Name: St. Croix Valley Opera Mailing Address: PO Box 2300 City, State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: Obed Floan Phone Number: 612-404-9265 Fax: Cell Phone: 612-803-3688 Email Address: obed@scvopera.org Website Address: scvopera.org Name of contact person during event: Obed Floan Cell Phone: 612-803-3688 Alternate contact during event: Megan Wagner Cell Phone: 612-404-9082 Refer media or citizens inquires to: Obed Floan Phone: 612-803-3688 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ■ Yes © Number and size: 10-20 varied - SCVO banner, sponsor hannarc cinnararlac liniinrnarimatar Will there be any inflatables? No F3 Yes M Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No ■ Yes © What type: Live singers and orchestra apply see Instructions Will sound amplification be used? No ■ Yes © Hours and Type: noon-9:00, sound amplification will be nrnvirlarl by a vanrinr TRIG 24x32 Truck Will a stage or tent(s) be set up? No • Yes f3 Dimensions: (+ poss. extension), transformer, 10x10 Sounds tent, exhibitor Will there be temporary fencing? No ■ Yes IV How many Fees for electricity may Will merchandise/food items be sold.7 No • Yes 5-20 non-food vendors expected: apply see Instructions Will food be prepared on site? No 0 Yes • Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No 0 Yes M Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No © Yes ■ See Alcohol Regulations in the Instructions Will alcohol be sold? No ■ Yes © See Alcohol Regulations in the Instructions Will there be a fireworks display? No F4 Yes l• Permit required, contact Stillwater Fire Department 651-351-4950 Describe power needs and location of power source. Regular power boxes for stage/lighting/sound either from the cement platform or up on Lot 5 in case of flooding in the park(see planned layout). Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Planned marketing includes similar activities to those used to promote our 2019-2021 concerts, which included: adds on the MPR radio app, press releases to local news organizations, social media promotion, cross -posting with other local and national opera organizations, and emails to SCVO's contact list. Pandemic permitting, we will distribute flyers to local businesses and City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No I Yes ■ Start/End Time: Date: City Sidewalks or Trails No © Yes ■ Start/End Time: Date: Public Parking Lots or Spaces No ■ Yes 0 Start/End Time: 5:00 am/11:59pm Date: 7/30/22 Fees may apply Will event need barricade(s)? No ■ Yes 0 Number needed: 2-3 see Instructions Fees may apply Will extra picnic tables be needed? No 01 Yes ■ Number needed: see lnstructions Fees may apply Will portable restrooms be needed? No ■ Yes 0 Number needed: 2-3 single, 2-3 accessible see Instructions Fees may apply Will extra trash receptacles be needed? No ■ Yes M Number needed: 2-3 see Instructions Describe trash removal and cleanup plan during and after event: Trash cleanup provided by promoters Will event need traffic control? No © Yes • Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Park will remain open as it is everyday. Private security personnel will be contracted - we have not secured a contract for 2022, but work with Off -duty City Officers & Security Specialists Inc. We will either contract with them or with a comparable service. Fees may apply see Instructions Will "No Parking Signs" be needed? No M Yes ■ Number needed: Show location(s)onsite map Will event need security? No ■ Yes a If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: See crowd control answer above. Will event need EMS services? No ■ Yes M Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: EMS city ambulance Describe the emergency action plan if severe weather should arise: In the event of severe weather, we plan to move inside to Trinity Lutheran Church like we did in 2021. List any other pertinent information: We will also supply a 1-day insurance rider listing the city of Stillwater as the additional insurer. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. 11/8/21 Signature of Applicant or Authorized Agent Date L; i I1i11\ OPERA THE prffin 2022 Taw lmzmn Timm Downtown Stillwater Event Venue Map ,..moo. /Free Seating Throughout the Park! Free Seating Throughout the Park! Free Seating Throughout the Park! Info Tent 10'x10' 0- Sound Tent 10'x10' ilk - Artist's Tent 20'x20' SO- Main Stage 24'x32' - VIP Seating 40'x40' :;- Moir Miming Sign - Liquor Tent 20'x20' - PA Org. Booths 10'x10' - Port -a -potties x2 Ku- Barricade x1 - Shuttle PIckUi/DronOfl x2 �U��IE[fy Si'. CROIX \:\I,I.EY OPERA Plijr igniE RivER 2022 \C atJU azmn PU w Free Seating Throughout the Park! Free Seating Throughout the MU V) Free Seating Throughout the Park! Downtown Stillwater Event Venue Map 1"=60' Info Tent 10'x10' 0- Sound Tent 10'x10' tijArtist's Tent V 20'x20' �- Main Stage 24'x32' - VIP Seating 40'x40' 0-1.11lfr Psrirstn Elgns in+ - Liquor Tent 20'x20' 3- PA Org. Booths 10'x10' p- Port -a -potties x2 HI- Barricade x1 - Shuttle Pickup/orepoll K2 liwater THE BIRTHPLACE OF MINNESOIA Memo To: Parks and Recreation Commission From: Jason Grode, Parks Superintendent Meeting Date: February 28, 2022 Re: St. Croix Crossing Half Marathon 2022 Event Application BACKGROUND: Run Stillwater, Inc. has submitted a special event application to host the St. Croix Crossing Half Marathon Event on Saturday, July 30, 2022. The event uses most of the Loop Trail starting in Western Wisconsin and crossing the river using the St. Croix Crossing Bridge. Runners then go North to downtown Stillwater along the upper bike bath. The proposed finish line would be at the loop trail between parking lots 2 and 3. Included in your packet is an event application, route maps and site plans. ACTION REQUIRED: Upon satisfactory review of the event application, route maps and site plans, the Parks and Recreation Commission should pass a motion recommending approval of the St. Croix Crossing Half Marathon 2022 Event and use of the trails. Attachment: Event Application Form and Site Maps ae THE BIRTHPLACE Or NINHESOTA EVENTS PERMIT APPLICATION 216 4th Street North, Stillwater, MN 55082 Telephone: 651-275-4101 Fax: 651-275-4112 Email: pubwrks@ci.stillwater.mn.us Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application- 10/18/2021 rJ fire use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event St. Croix Crossing Half Marathon July 30, 2022 0500 0800 Event Date/Time: Set up: Date Time to Actual Event: Date July 30, 2022 Time 0700 to 1100 Clean up: Date July 30, 2022 Time 0900 to 1130 (Events after 10:00 p.m. require a variance from City Co:int !Il Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) Parking Lot 3 and north portion of Parking Lot 2. See map provided. Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) The St. Croix Crossing Half Marathon is a USATF-certified race. The race uses most of the Loop Trail, starting in western Wisc. and crossing the river using the St. Croix Crossing bridge into OPH. Runners then go north to downtown Stillwater along the upper bike path to avoid elevation changes, and use use the Hwy 95 parking lane where the paths converge at the Oasis Cafe to separate the race from operations at St. Croix Boat & Packet. Runners use the north edge of Parking Lot 1 to get back on the trail. The finish line is at the NE corner of The Freight House on the Loop Trail. Parking Lot 3 and the north part of Lot 2 are used for Medical support, finish line opps, medal distribution, the race announcer and portapotties (see map included.) Estimated Attendance (participants and spectators): 1200 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Run Stillwater, Inc. Mailing Address: 5055 Normandale Ave. N. City, State, Zip Code: Stillwater, MN 55082-1261 Primary Contact/Applicant Name: Stacy Einck, Coordinator Phone Number: (651) 470-3802 Fax: Cell Phone: same Email Address: social@runstillwater.com Website Address: https://www.runstillwater.com/st-croix-crossing/ Name of contact person during event: Stacy Einck CeII Phone: (651) 470-3802 Alternate contact during event: Kate Mertz Cell Phone: (651) 261-9997 Refer media or citizens inquires to: Stacy Einck Phone: (651) 470-3802 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ■ Yes © Number and size: TBD Will there be any inflatables? No F4 Yes • Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No 0 Yes ■ What type: apply see Instructions Will sound amplification be used? No ■ Yes © Hours and Type: Finish line PA announcer 0700 to1100 Will a stage or tent(s) be set up? No 0 Yes ■ Dimensions: Will there be temporary fencing? No ■ Yes F3 Will merchandise/food items be sold? No IXYes 0 How many Fees for electricity may vendors expected: apply see Instructions Will food be prepared on site? No ® Yes ❑ Contact Washington County Health Department 651-430-6655 Will cooking operations be conducted? No 3g] Yes ❑ Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No 0 Yes • See Alcohol Regulations in the Instructions Will alcohol be sold? No ki Yes • See Alcohol Regulations in the Instructions Will there be a fireworks display? No X Yes • Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. A small generator is used for the PA. If needed, power will be coordinated with the Water Street Inn. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Digital ads to the running community using social media and Google. Local and national running calendars accessed by the running community. Through Discover Stillwater and local Twin Cities media. City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ■ Yes 0 Start/End Time: 0700-1100 Date: 7/30/2022 City Sidewalks or Trails No 0 Yes • Start/End Time: Date: 7/30/2022 Public Parking Lots or Spaces No ■ Yes P Start/End Time: 0500-1130 Date: 7/30/2022 Fees may apply Will event need barricade(s)? No () ❑ Yes � Number needed: Event will provide see Instructions Fees may apply Will extra picnic tables be needed? No ® Yes • Number needed: see Instructions Fees may apply Will portable restrooms be needed? No ■ Yes U Number needed: Event will provide see Instructions Fees may apply Will extra trash receptacles be needed? No ■ Yes 0Number needed: Event will provide see Instructions Describe trash removal and cleanup plan during and after event: Event staff will the ensure all areas used by the race are spotless upon leaving. Event will be responsible for trash removal generated by the event. Will event need traffic control? No ■ Yes a Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Runners will come into town on the upper bike trail of Loop Trail and continue in coned parking along Hwy. 95 from Oasis Cafe to north entrance of Parking Lot 1. Traffic control will be needed at Sunnyside entrance and the Loop Trail crossing on Nelson. Spectators will gather along the trail and in Lowell Park. Fees may apply see Instructions "No Will Parking Signs" be needed? No Ix- Yes INNumber needed: TBD Show location(s) on site map Will event need security? No !NI Yes l• If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No ■ Yes 0 Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Lakeview EMS is used for medical services as directed by the Medical Director of the race. Describe the emergency action plan if severe weather should arise: See attached safety plan for details. List any other pertinent information: Race staff will meet with SPD, SFD and Lakeview EMS in the days preceding the event to review plans and responsibilities. Date/time TBD. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional i red on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the inform° ion provi is e to the best of my knowledge and agree to pay the permit fee for this event based upon the information pr ided in pplicati n. I realize my submittal of this application request constitutes a contract between myself and the City of Still a f! is a r eo a ° ability. Signature of A icant or Authorized Agent St. Croix Crossing Half Marathon, July 30,2022 Event Application, Downtown approach to finish Stillwater, MN Z ! & Malt Sho Nacho Mamas' Teddy Bear Park Willard St W Willard St E V'ETe sireet inr+. 0 •y Freight House Dockfe :s1 at. Croix Bleat & Packet Q m oo Se N A • Use of Loop Trail from Sunnyside to Oasis, staying on bike path (safest for runners — wider path, no elevation changes or flooding issues) At Oasis, move runners to 95, coned in parking lane to north entrance of Pkg Lot 1(Avoids interference with St. Croix Boat & Packet) Runners then go east in driving lane of Pkg Lot 1 to connect back with trail Finish Line Public Safety/Race Marshals to control intersections, parking access and trail crossing as needed (TBD) iP pAZ Prepared by Run Stillwater, Inc. St. Croix Crossing Half Marathon, July 30,2022 Event Application: Approach Area Detail South of Brick Alley Building Stillwater, MN Broadway Sr s • Separate boat delivery/patron traffic from runners for safer environment for all • No need to reserve parking spaces in Pkg Lot 1 — only blocking access lane at north end with barriers provided by the event, leaving all cars to come in/out of south entry. • "No Parking" needed along 95 from Oasis to Brick Alley lot, 33 spaces total from 5 a.m. to 11 a.m. (at the latest) Prepared by Run Stillwater, Inc. St. Croix Crossing Half Marathon, July 30,2022 Event Application: Finish Area Approach and Detail Stillwater, MN Water Stre.Pt Inn Leo's Grill & Malt Shop 4.■ ste rr 9rr FryitHouse r♦ � rr Nacho Mama's 9 ♦♦♦r Ait Lions Tavern9 „sitE Ne\� QC{ Cafe Tin Bins • LoLo American Kitchen and Craft Bar Q > Loop Trail 11-111 Road closed H Trail alert, signage 0700-1100 +« Finish line — Recovery food and medals — - Crowd barriers with gaps Portapotties ■ PA announcer (tent, no stakes) Emergency Vehicles ❑ Course Marshals/Public Safety rill Si Malt Shop o ner ican. raft Bar Cal • • • • • • ►► • • Prepared by Run Stillwater, Inc. St. Croix Crossing Half Marathon, July 30, 2022 Event Application: Finish Area Layout, Parking Area Needs from 5:00 a.m. to 12:00 noon Stillwater, MN x er—, Finish line Crowd barriers with gaps Q.1 Proposed Reserved Parking Needed Prepared by Run Stillwater, Inc. St. Croix Crossing Half Marathon July 30, 2022 Water Stations, Mobile, Spotters, etc. Traffic Plan & Staffing Emergency Plan Staffing Run Stillwater Inc. Race Coordinators Stacy Einck, (651) 470-3802 Kate Mertz, (651) 261-9997, Finish Line Coordinator Jon Neitzel (651) 210-7353, Marshal Coordinator Dr. Lincoln Likness, (414) 467-3544, Medical Director Half/10K/5K Starts Staffed — 8 to 10 people Basic first aid kit Porta potties Water Bag drop WaterlAid Stops At two-mile increments Staffed — 8 to 10 people Water/Gatorade Basic first aid kit Porta potty(s) — in the area On course mobile Moving along the course monitoring runners Lakeview EMS (roaming as needed) Sag bus/van following the last runner Bike patrol following the last runner (on trail portion) Race staff (roaming) Spotters - Marshals On the course in fixed positions Every intersection on the course will have a course spotter/marshal wearing approved safety vests. They will direct runners as needed, watch for runners who appear to be having difficulty and report that information to the course director, who in turn will pass that information to positions ahead of that runner with instructions to monitor that runner. Sag BusNan Following the last runner A bus/van will follow the last runner from the start line picking up anyone that decides they are done running/walking for the day. Event staff, in vans, will be dispatched as needed to meet the Sag Bus and bring those participants to the finish line area, where EMS staff will be located. St. Croix Crossing Half Marathon/5K July 30, 2022 Finish Line Lakeview EMS w/ Ambulance (dedicated) Ice Water Gatorade Bouillon cubes (if needed) Recovery Food: Carbs Salty Fruit Fireman's mist (if needed and pending availability) Communication Serious medical situations will be reported via 911 with public safety responding. Minor first aid situations will be reported by text message to a dedicated event staff cell phone with event staff or event medical responding. Event staff will have a list of "Captain" cell numbers for both start lines and all water stations and for each course marshal. Cell numbers will allow event staff to communicate with each other at specific positions on the course regarding runners who have been reported to be "struggling". All medical incidents will be described in a written report that will include runner's name, bib number, description of medical issue and action taken. Traffic Plan and Staffing Course Description — (see map) Traffic on the course will be controlled by public safety officers, and course marshals. All marshals will wear approved safety vests. The marshals have all received training in traffic control. Each intersection on the course will be staffed. The first 1.6 miles of the course are on 125th Ave. and 27th St. Public safety officers along with his/her squad car with lights flashing will be positioned behind the start line on 125th Ave. and at the intersection of 27th St. and Cty. E to control traffic. The course crosses St. Croix County E. A public safety officer along with his/her squad car with lights flashing, will cover that intersection to ensure the runners' safe crossing. The course crosses St. Croix County V when it leaves Arbor Hills Dr. A public safety officer along with his/her squad car with lights flashing, will cover that intersection to ensure runners safe crossing to the east shoulder. As runners travel north on St. Croix County V they cross the interchange bridge over St. Hwy. 64. Per requirements of WisDOT, lighted "Caution Running Event in Progress" signs will be positioned at both ends of this portion of the course. Course marshals will be positioned along this part of the course to slow traffic and keep runners inside the traffic cones. Runners will proceed on the East/North/West side of Andersen Scout Camp Road to the "T" intersection at the service road on the north side of 64 where they will move to the south side of the road, within cones on the shoulder. 2 St. Croix Crossing Half Marathon/5K July 30, 2022 Runners will remain on this side of the road to Houlton School Rd. where they will turn East and pick up the St. Croix Crossing Loop Trail. Emergency Plan Race staff and public safety representatives will meet at a mutually agreeable time before the race to review all aspects of the emergency plan. Medical support for the event will be coordinated and managed by Medical Director Dr. Lincoln Likness of Hudson Physicians. Pre -Race Weather Race staff will use a direct phone number at the National Weather Service providing immediate, 24/7 access to weather information. Pre -race weather will be monitored carefully. A race day forecast that indicates the possibility of "outside the norm" weather (heat, cold, wind, potential severe weather, etc.) will be passed on to participants via email the night before the race. In this email any possible adjustments to the race day schedule will be identified and any suggestions for runners (very hot — hydrate more) will be passed along. Race -Day Weather Race day morning, race staff will have arranged in advance to connect with the National Weather Service and get an hourly forecast through 12 noon for the race area. If there is any weather in the forecast that could affect the race (high winds, electrical activity) either by delaying the start times or canceling the races altogether, weather monitoring will be done in increments of thirty minutes. The decision to delay the race start or cancel the race altogether will be made by the race coordinators based on weather conditions. Race coordinators will then notify public safety. All public safety officer contacts will be identified one week prior to the race and will exchange cell phone numbers with the race coordinators. The races will only be started if the weather forecast shows that runners will be able to complete their races without severe weather impacting them (7:00 a.m. — 10:00 a.m.). Parameters for weather conditions are as follows: • Electrical activity in the area • Hail • High winds • WBGT Tess than 65 degrees Fahrenheit is Green Flag/No Warning to runners necessary • WBGT 65 to 72 degrees Fahrenheit is Yellow Flag/Recommend participants at increased risk for heat collapse. Slow pace. Warn all entrants of increased risk of heat collapse. • WBGT 73 to 82 degrees Fahrenheit is Red Flag/Recommend participants at increased risk for heat collapse withdraw from race, and other slow pace to match conditions. 3 St. Croix Crossing Half Marathon/5K July 30, 2022 • WBGT above 82 degrees is Black Flag/Cancel or recommend voluntary withdrawal. Note: Wet Bulb Global Temperature (WBGT) parameters according to U.S.A. Track and Field guidelines. In the event that delaying the start or canceling the race is contemplated, runners will be held at the race check -in point — the Water Street Inn — until a definitive schedule can be set. Runners will be asked to either stay inside the hotel or on the shuttle buses. (All runners are shuttled by bus to their respective race starting lines). Runners will receive schedule updates on a regular basis from race staff and course marshals. The race will use standard safety procedures regarding the presence of lightning on the course. The race will be delayed or stopped if there is any lightning on the course and will only be started or resumed after 30 minutes without any electrical activity in the area and a weather forecast that indicates no electrical activity is predicted in the area until after the projected race finishing times. If the races have started and there is a weather change that introduces the possibility of severe weather impacting the races while they are in progress, all shuttle buses will be positioned on the course to pick up runners if evacuation of the course(s) becomes necessary. Evacuation Plan If the races is stopped because of severe weather, or any other reason, the decision to stop the race will be communicated to staff on the course by the race coordinators. Public safety officers will drive the courses announcing the decision to stop the race over their squad car sound systems. The race shuttle buses will be used to clear the course. Buses will rotate down the course following the stream of runners. Minnesota Central Bus, will coordinate the bus movements under direction of race staff and public safety officers. Runners will be delivered to The Water Street Inn in downtown Stillwater so they can return to their cars. 4 uWARM T.0 011- CROSSING Half - SK S ILLWATER, MN 1100 a) HALF MARATHON ELEVATION 900 o '865 w 700 500 689 0 2 4 6 $ 10 12 13.1 Distance (miles) Dellwood jkl ■ Slim 35 ci Houlton • Elementary School Houlton School Circle Water Street Inn I gtiiiOs° e Stillwater + Litt F30,1 :tir9. FINISH ■ Houlton �� 'etPark & Ride Orleans St E O a: 00 State Hwy 36 Houlton Andersen Scola C:unp Tr St. Croix Crossing Half Marathor Race Start Times Half Marathon 7:00 a.m. 5K 7:00 a.m. ■ Aid Station: Gatorade & water (portable restrooms along the course but not at aid stations) O Mile Mark Andersen Scout Camp Andersen Scout C-o. Hwy E State Hwy 35 Big Guy's BBQ Roadhouse St. Croix National Gofl & Event Center Emanuel Church l. Town of St. Joseph Town Hall iliwater THE BIRTHPLACE OF MINNESOIA Memo To: Parks and Recreation Commission From: Jason Grode, Parks Superintendent Meeting Date: February 28, 2022 Re: Stillwater Half Marathon 2022 Event Application BACKGROUND: Run Stillwater, Inc. has submitted a special event application to host the 2022 Stillwater Half Marathon Event on Saturday, May 28, 2022. The event features a Half Marathon, 10K and 5K certified races. The races will have three different starting points and finish at Pioneer Park, where post -race activities will occur. Included in your packet is an event application, route maps and site plans. ACTION REQUIRED: Upon satisfactory review of the event application, route maps and site plans, the Parks and Recreation Commission should pass a motion recommending approval of the Stillwater Half Marathon 2022 Event. Attachment: Event Application Form and Site Maps Ater. THE NINTHPLACE Of MINNESOTA EVENTS PERMIT APPLICATION 216 4th Street North, Stillwater, MN 55052 Telephone: 651-275-4101 Fax: 651-275-4112 Email: pubwrks@ci.stillwater.mn.us Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 10/17/2021 Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event Stillwater Half Marathon May 28. 2022 0500 0900 Event Date/Time: Set up: Date Time to Actual Event: Date May 28, 2022 Time 0800 to 1100 Clean up: Date May 28. 2022 Time 0800 1130 to (Events after 10:00 p.m. require a variance from City Council Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) Pioneer Park is the finish area for the races. Maps attached for specific details. Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) A Half Marathon. 10K and 5K on certified courses that are sanctioned by USA Track and Field (USATF). Buses to shuttle participants to their respective starts will load on Water Street between Mulberry and Myrtle St. (as in the past). Bus loading from 0600 to 0800. Half Marathon star is on the Gateway Trail near Hilton Trail. 10K start is on Myeron north of the Wash Cty services building 5K Start is at Brown's Creek Park. finish line for all races is on Laurel Street between 2nd and 3rd Street. Post race activities in Pioneer Park. In previous years people from 31 states and five foreign countries entered the races, making this a great event for hotels and restaurants in the Stillwater area. Many local non -profits benefit to help with day -of -event staffing nnrl fnr minter ctatinnc finick nrcoc ctr to mice fi inrlc fnr their nrnvni, atinnc Estimated Attendance (participants and spectators): 1,200 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Run Stillwater, Inc. Mailing Address: 5055 Normandale Ave. N. City, State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: Stacy Einck Phone Number: 6514703802 Fax: Cell Phone: same Email Address: social@runstillwater.com Website Address: https://www.runstillwater.com/stillwater-half-marathon/ Name of contact person during event: Stacy Einck Cell Phone: 6514703802 Alternate contact during event: Kate Mertz Cell Phone: 6512649997 Refer media or citizens inquires to: Stacy Einck Phone: 6514703802 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ■ Yes F3 Number and size: 2-4 at finish area on iron fence Will there be any inflatables? No ® Yes ❑ Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No El Yes MI What type: apply see Instructions Will sound amplification be used? No ■ Yes la Hours and Type: Small PA at finish for announcer (aenerator used for Dower) 10x10 tent, NO STAKES Will a stage or tent(s) be set up? No 0 Yes a Dimensions: pop-up Will there be temporary fencing? No • Yes a How many Fees for electricity may Will merchandise/food items be sold? No ►3 Yes • vendors expected: apply see Instructions Will food be prepared on site? No a Yes • Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No a Yes • Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No al Yes III See Alcohol Regulations in the Instructions Will alcohol be sold? No a Yes • See Alcohol Regulations in the Instructions Will there be a fireworks display? No 0 Yes • Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. PA system at the finish line is powered by a small generator. Possible need for 100v power from the bathroom building in Pioneer Park for finishline activities, but only as a precaution. It has not been needed in the past. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Ads in local and regional running publications, eblasts to race email list (13,000+). Calendar listings in prominent race calendars - local and national. Press releases to local media before the races. Online website with optimized search engine and digital advertising. City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No • Yes !':1 Start/End Time: 0800 - 1100 Date: May 28, 2022 City Sidewalks or Trails No ■ Yes E1 Start/End Time: 0800 - 1100 Date: May 28, 2022 Public Parking Lots or Spaces No ■ Yes E1 Start/End Time: 0500 - 1130 Date: May 28, 2022 Fees may apply Will event need barricade(s)? No ■ Yes 0 Number needed: Event will provide see Instructions Fees may apply Will extra picnic tables be needed? No a Yes ■ Number needed: see Instructions Fees may apply Will portable restrooms be needed? No ■ Yes ■ Number needed: see Instructions Fees may apply Will extra trash receptacles be needed? No ■ Yes ■ Number needed: see Instructions Describe trash removal and cleanup plan during and after event: Will event need traffic control? No • Yes • Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Fees may apply see Instructions Will "No Parking Signs" be needed? No • Yes ■ Number needed: Show location(s)onsite map Will event need security? No • Yes • If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No ■ Yes • Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Describe the emergency action plan if severe weather should arise: List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided i this appli tion. 1 realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and a relea. .f Liability. Signature of App !cant .r uthorized Agent Date Stillwater Half Marathon/10K/5K May 28, 2022 Water Stations, Mobile, Spotters, etc. Traffic Plan & Staffing Emergency Plan Staffing Run Stillwater Inc. Race Coordinators Stacy Einck, (651) 470-3802 Kate Mertz, (651) 261-9997 Starts and Water Stations, etc. All Starts (Half, 10K and 5K) Staffed Basic first aid kit Porta potties Water Water/Aid Stops — Half/ 6: 10K/ 3; 5K1 1 — at two-mile increments — Last three Half Marathon water stops are also used by the 10K, Water Station six is used by all runners and is at 2.5K of the 5K course Staffed Basic first aid kit Porta potties Water/Gatorade Mobile — on the course — moving along the course monitoring runners Lakeview EMS (roaming as needed) Bike patrol following the last runner on Gateway Trail Sag bus following the last runner from Norell and Gateway Trail to Finish Race staff Spotters/Marshals — on the course in fixed positions Every intersection on the course(s) will have either a course marshal (no. TBD, in the past 44 total) or law enforcement officer (no. TBD total). All "spotters" will be instructed to watch for runners who appear to be having difficulty and report that information to the course director, who in turn will pass that information to positions ahead of that runner with instructions to monitor that runner. Sag Bus — following the last runner A bus will follow the last runner starting at Norell and Gateway Trail picking up anyone that decides they are done running/walking for the day. Event staff, in vans, will be dispatched as needed to meet the Sag Bus and bring those participants to the finish line area, where, if needed, EMS staff will be located. Stillwater Half Marathon/10K/5K May 28, 2022 Finish Line (Common finish line for ail races) Lakeview EMS w/Ambulance (dedicated) Ice Water Gatorade Bouillon cubes (if needed) Recovery Food: Carbs Salty Fruit Fireman's Mist (if needed and SFD can do it) Communication Serious medical situations will be reported via 911 with public safety responding. Minor first aid situations will be reported by text message to a dedicated event staff cell phone with event staff or event medical responding. Event staff will have a list of "Captain" cell numbers for both start lines and all water stations and for each course marshal. Cell numbers will allow event staff to communicate amongst each other at specific positions on the course regarding runners who have been reported to be "struggling". All medical incidents will be described in a written report that will include runner's name, bib number, description of medical issue and action taken. Traffic Plan and Staffing Course Description — Half Marathon — (see maps) Traffic on the course will be controlled by six state patrol officers, TBD Stillwater PD officers, and 44 course marshals. The marshals have all received training in traffic control. All marshals will wear approved safety vests. All intersections on the course will be staffed. The first eight miles of the Half Marathon course are on the paved Gateway Trail. The course/trail crosses one road that has significant traffic at Mile 2 (Gateway Trail and Jamaca). A Minnesota State Trooper, along with his squad car with lights flashing, will cover that intersection to ensure the runners' safe crossing. Course marshals will be positioned at various locations along the Gateway Trail. The 10K race joins the Half Marathon course on the Gateway Trail at Myeron Road North The Half Marathon/10K course leaves the Gateway Trail at about Mile 8 and crosses County Highway 55/ Norell Avenue North. A Minnesota State Trooper and squad car will be positioned at the Norell crossing to ensure runner safety as they cross Norell. Runners then move south on the bike/walking path in the east side of the road for about two miles. At the end of that trail runners will run on the east side of the road, inside traffic cones, towards traffic, for another two miles to the intersection of State Highway 96 and Norell Avenue North. 2 Stillwater Half Marathon/10K/5K May 28, 2022 "Caution Running Event in Progress" signs will be positioned at both ends of this portion of the course. Course marshals will be positioned along this part of the course to slow traffic and keep runners inside the traffic cones. Three Minnesota State Troopers and squad cars will be positioned at the intersection of State Highway 96 and Norell Avenue North to ensure the runners a safe crossing at that intersection. The Half Marathon/10K runners then enter residential Stillwater running on the bike/walking trail that is directly east of Stonebridge Trail. The runners leave the bike trail on Stonebridge Trail and turn east on St. Croix Avenue running inside traffic cones as noted on the map. Runners then turn south on William Street and run inside traffic cones to Laurel Street where they turn east and run inside traffic cones to the finish line located on Laurel Street approximately 100 feet west of Second Street Note: If the course is on a city street, runners will be running toward traffic, with no parking on that side of the street, inside traffic cones. Public safety officers and course marshals will be positioned at each intersection to control traffic. One block of Laurel Street between Third Street and Second Street will be closed to traffic to accommodate the finish line. Road closed signs and barriers will be positioned to facilitate the road closing. Course Description — 5K (Map attached) The 5K course starts at Brown's Creek Park and runs on city streets until it reaches State Highway 96. Public safety officers or course marshals will be stationed at every intersection to ensure the runners safety. At State Highway 96 the runners turn east and run inside traffic cones to the intersection of Norell Avenue North and State Highway 96. At this point the 5K courses and the Half Marathon/10K courses combine. Warning Lites of Minnesota will place all signs and cones in position prior to the races and remove them after the races. Emergency Plan Race staff will meet with public safety per the terms in the City of Stillwater/Run Stillwater, Inc. contract. Pre -Race Weather Race staff will use a direct phone number at the National Weather Service providing immediate, 24/7 access to weather information. Pre -race weather will be monitored carefully. A race day forecast that indicates the possibility of "outside the norm" weather (heat, cold, wind, potential severe weather, etc.) will be passed on to participants via email the night before the race. In this email any possible adjustments to the race day schedule will be identified and any suggestions for runners (very hot — hydrate more) will be passed along. 3 Stillwater Half Marathon/10K/5K May 28, 2022 Race -Day Weather Race day morning, race staff will have arranged in advance to connect with the National Weather Service and get an hourly forecast through 12 noon for the race area. If there is any weather in the forecast that could affect the race (high winds, electrical activity) either by delaying the start times or canceling the races altogether, weather monitoring will be done in increments of thirty minutes. The decision to delay the race start or cancel the race altogether will be made by the race coordinators based on weather conditions. Race coordinators will then notify public safety. The public safety officer contact will be identified one week prior to the race and will exchange cell phone numbers with the race coordinators. The races will only be started if the weather forecast shows that runners will be able to complete their races without severe weather impacting them (8:00 a.m. — 11:00 a.m.). Parameters for weather conditions are as follows: • Electrical activity in the area • Hail • High winds • WBGT less than 65 degrees Fahrenheit is Green Flag/No Warning to runners necessary • WBGT 65 to 72 degrees Fahrenheit is Yellow Flag/Recommend participants at increased risk for heat collapse. Slow pace. Warn all entrants of increased risk of heat collapse. • WBGT 73 to 82 degrees Fahrenheit is Red Flag/Recommend participants at increased risk for heat collapse withdraw from race, and other slow pace to match conditions. • WBGT above 82 degrees is Black Flag/Cancel or recommend voluntary withdrawal. Note: Wet Bulb Global Temperature (WBGT) parameters according to U.S.A. Track and Field guidelines. In the event that delaying the start or canceling the race is contemplated, runners will be held at the race check -in point — the Water Street Inn — until a definitive schedule can be set. Runners will be asked to either stay inside the hotel or on the shuttle buses. (All runners are shuttled by bus to their respective race starting lines). Runners will receive schedule updates on a regular basis from race staff and course marshals. The race will use standard safety procedures regarding the presence of lightning on the course. The race will be delayed or stopped if there is any lightning on the course and will only be started or resumed after 30 minutes without any electrical activity in the area and a weather forecast that indicates no electrical activity is predicted in the area until after the projected race finishing times. If the races have started and there is a weather change that introduces the possibility of severe weather impacting the races while they are in progress, all shuttle buses will be positioned on the course to pick up runners if evacuation of the course(s) becomes necessary. 4 Stillwater Half Marathon/10K/5K May 28, 2022 Evacuation Plan If the races are stopped because of severe weather, or any other reason, the decision to stop the races will be communicated to staff on the course by the race coordinators. Public safety officers will drive the courses announcing the decision to stop the race over their squad car sound systems. The race shuttle buses will be used to clear the courses. If Half Marathon/10K runners are still on the Gateway Trail, buses will be directed to these positions to clear runners from the Gateway Trail. • At Half Marathon start on the Gateway Trail at Highway 36 • At 75th and County 12 • At Jamaca • Along Jeffrey Blvd. • At Highway 96 • At Lansing Avenue • At Manning Avenue • At Myeron Road • At Norell Avenue North Buses will rotate down the course following the stream of runners. Minnesota Central Bus, will coordinate the bus movements under direction of race staff and public safety officers. Buses will be sent down the Half Marathon/10K and 5K courses to pickup runners. Runners will be delivered to The Water Street Inn in downtown Stillwater so they can return to their cars. 5 10/18/2021 Stillwater Half Marathon-5K: Course Control Plan Page 1 MCKslvrh. I 1: • F NtNiePm.54�� Y,efi+r ff.•�.,. dci. okohlOit klCHf+pck Hd k SHM 5K A'atle Drop-off Location at Brown's Creek Park VAff tcSpN Q M = Course Marshal P = Police 1 Stillwater Half Marathon-5K: Course Control Plan Page 2 M = Course Marshal P = Police 2 1 10/18/2021 Stillwater Half Marathon-5K: Course Control Plan M = Course Marshal P = Police Page 3 • siw,ebrldee_ elmslw 3 Stillwater Half Marathon-5K: Course Control Plan Page 4 4ve W J WAOr.5 SI w W Elm St CI pi -© Ml:rnn•Me- `� St Croix Ave W c2 m Sldlwalel AWW 0 O 0 vvlxmsStW .m (*Dell:jt W ® m F lut SI W 4 10/18/2021 Stillwater Half Marathon-5K: Course Control Plan Page 5 M = Course Marshal P = Police 5 3 ly=Runners come off trail onto Owens St.. No Parking and cones on t. East/North side of streets here to finish. St Croix Ave W --&1-; —_.� Neighbor Stop t] W EIm St 4/1 41) Stonebridge Hementary School Hickory St W Maple St W Harbor Bar & Restaurant II Moore St W Sycamore St St Croix Ave V Stillwater Ave W .Ikins St W Aspen St W Elm St W z su Hickory St W m m Maple St W _ Cfi Coning & No Parking Plan — Stonebridge Trail to Finish May 28, 2022 Stillwater Half Marathon/10K/5K Finish Approach • No parking east/north side of street and both sides on Laurel between 3rd St. N. and 2nd St. N. • Coning along east/north side of street • Street closures • Finish Line • Course marshals 0 • SPD g 1) z z z z na ( Street closed z Finish Line and Post Race Area ▪ �▪ � Mtnnes to Pioneer Park n Streets closed rhe�Yy ` i e at Mins -NoTMTalc Street Closure it 1, (barricade) , 1 'I 1' Water Mister (if necessary) B rrer__-- ' I III I1 If 1 � _aPers6rs - il tili t ;� +r Trash cans f Directions No Parking Left Side 11 I; Finish Line.- ' - 1 Ii • Coning '1 ', 4...... �- _ _ Food, Beverages ' I - -i i - . '� 1 i r €�os:-RacTrefreshrners- I Imo' -; �"'�•.�...sAmbulance L `I 1 i i -�-`!' Bike Barriers ; ti i j r`L Stillwater Half Marathon/10K15K Finish Area y1,Street Closure ';¢ 'a, (barricades) I 1 +, 1 +1 1 1 -- Is , I ' = Mil It. I i 1 1 1 '1 4 P p mill exit plc ariA,waii% dawn. l aalcrig 2nd ; t `V to it, I {I parking11 areas'I II 'r I I + 1 ' i 11 I i Pioneer Park !'me l'oInt lark lwtx C+ttEs Diriff0PEDICS }�! 1aMARANON .Aid Station Gatorade, water & portable restrooms 0 Mile Mark Dellwood Rd 1/2 Marathon /10K Mile Course Map Aid Station ■ Race Start Time 8:00 am ,ti r a`� Mile 2 Aid Station 1-694 START z v 5 'Absolutely No Parking or Drop - Offs at the Start Line Hwy 36 Hwy 12 Mile 6 Aid Station Hwy 96 10K START Dellwood Rd 5K START Mile 8 =Aid Station Mlle 10 =Aid Station Mile 12 () =Aid Station jL t.rotoAve W Pioneer Pork • f Laurrl St W FINISH Downtown Stillwater MILES 3 4 5 6 7 8 9 MILES MILES MALES MLES MILES MILES MILES 10 11 12 13 MILES MILES MILES MILES Bus Shuttle Pick-up Pac Kel PICK�p 35 t YGInc TICS eminoro1C; t Si R11 1 111 1 r11 I�2 M111i1 r1100+ HALF MARATHON 10K-5K _ r� r 5K Course Map Race Start Time 8:00 a.m. ® 11water THE 9RTHPLACE OF MINNESOIA Memo To: Parks and Recreation Commission From: Jason Grode, Parks Superintendent Meeting Date: February 28, 2022 Re: Meadowlark Playground Structure Replacement Project BACKGROUND The city has budgeted $120,000.00 for replacement of 2 playground structures in 2022 (located at Meadowlark Park and Anez Ridge Park). The existing playground structure at Meadowlark Park is in very poor shape and has exceeded its useful life. The current playground structure at Meadowlark Park was partially installed in the summer of 1995 (slides) and the remaining structures were installed in summer of 1999. Typically, the average useful life of a playground structure is around 15 years old, depending on how much usage it gets. DISCUSSION The City will make improvements for accessibility when upgrading or replacing play structures which adds some additional cost to the projects. This will include accessible walks and engineered wood fiber (mulch), which is also ADA accessible. Attached is a proposed design that fits within the current budget, along with a couple of options to choose from. We have received 7 emails in recent months regarding the Meadowlark Park playground replacement, which are included in this packet. This February 28th meeting will also be a public information meeting for additional feedback. RECOMMENDATION Following the Parks and Recreation Commission's review of the proposed Meadowlark Park Play Structure replacement, a recommendation for approval of the proposed structure. Meadowlark Park Current Playground Pictures 44. `". 441 r 14. • ,r''1yy1yy 1 • Sent: Tuesday, November 9, 2021 To: Tim Moore Subject: Meadowlark Park Message submitted from the <Stillwater, MN> website. Hi Tim, live on Crestwood Terrace across from Meadowlark Park. Our children want to frequent the park as do several other families in the surrounding area but unfortunately it's in disrepair and at this point and I'm concerned with their safety while playing on it. The wood bordering the play structures is rotting to the point where it is unsafe. There are large metal spikes sticking up where wood used to be but has since rotted. There are also very large pieces of sharp wood laying around from the rotten boards. The play structures themselves are rotten, some wood has been replaced, but others are crumbling and have screws sticking out where wood use to be. The metal parts of the large slide are rusting and flaking apart in several places on the stairs. The climbing rope wall is also disintegrating. Several of the plastic pieces throughout the play structures are also spider web cracking over the entire surface or covered in moss and mold. There are more and more young families moving into our neightborhood and the Interlochen/Meadowlark neighborhoods have numerous families with children that want use this playground rather than traveling to others in the city. We would all LOVE to see this neightborhood playground that has been forgotten shown a little TLC and replaced! Thank you for your time. Please feel free to reach out. I also have photographs of all the issues I mentioned. Meghan W. From: Jennifer N. Sent: Saturday, February 5, 2022 To: Jason Grode Subject: Meadowlark Park Feedback Hello - I would just like to give you some feedback for the Meadowlark Park design. First, I would like to say that we are very excited about this new structure. There definitely needs to be a new structure put in as the other one is very old and dangerous. Secondly, I would like to stress the importance of the swings. My girls love those swings and I hope we can keep them. I hope to attend the meeting on the 28th. Jennifer 2/6/2022: Hi! Our family is SO excited about these proposed plans for a new playground! We have 3 girls and would use this new playground multiple times per week. We have been so disappointed in the current structure, as it is falling apart and dangerous. 1. Love the 2 sizes and styles of slides proposed. 2. Wish there were swings included in the plan, and would suggest adding some! 3. A bonus would be a paved path that leads through the park. It is difficult to maneuver a stroller across the grass from either entrance. Thank you for considering! We are excited to see this happen! Chelsey D. 2/15/2022: To the Parks and Rec Commission - First, we are so excited that Meadowlark Park is getting newer, safer structures! We live directly across the street and have a 4, 3, and 2 year old that love to go over there. After reviewing the plans, I have a few points of note to address as a direct and hopeful beneficiary of the new park! 1) Inclusivity- a. The plans look more geared toward older children. I don't really see an area that would be very safe for 1-3 year old to play even with close supervision. Labeled below, I feel that structure labeled A is a little redundant in purpose/use to structure B - I would propose the space for structure A be used for a play structure for the toddler/preschool age group. b. Overall, the playground looks like it would benefit younger children or disabled children with some tweaks like ramps or larger platforms for safe landing/access. c. Swings (infant, handicap and regular) solves a lot of issues for parents who need a spot to contain/entertain an infant or disabled child while other children are playing on the playground. 2) Accessibility - a. The park itself is very hard to get to with a stroller, wheel chair, bikes, wagons etc. We struggled with that a lot last year with three very young kids. I have talked to some neighbors and we really think that it would be much more accessible and therefore usable to families with very young or children with disabilities if there was a paved path to access from the street on Interlachen Drive down to the playground. b. Structure B looks a little inaccessible in general. I am not sure how a young child reaches those horizontal bars without a platform or needing assistance. r mu Gravelly Gaptisl Caurc*l - :a P.-k Say., gmncort iN I am a CPA so I am definitely aware of budget constraints and realize not everything is possible so would love to be a part of the conversation as to maximizing use for the whole neighborhood with what we have! I look forward to seeing you all on the 28th to discuss. Thank you so much for the time and consideration on our neighborhood park! Anna, Paul, Frannie, Grace, Cecilia C. 2/15/2022: Hello, My name is Kristi L. - I have two boys ages 2 years and 5 months and we use Meadowlark Park multiple times a week. We are very excited to see its being redone. I noticed they are calling for feedback so I wanted to share a few thoughts. 1.) Swings - I didn't notice swings in the proposed playground which is where we spend a majority of our time when we are there. We would love to see the swings remain! 2.) Path - there is currently no paved path leading to the park. With the use of wagons and strollers to gain access to the park a paved path would make it much more accessible to all. Thank you very much for your time - I will plan to attend the meeting on February 28th as well. Have a great day! Kristi 2/16/2022: Hi Jason, We live at Crestwood Terrace, on Meadowlark Park, and we're very excited about the proposed playground equipment! Our grandchildren love the park but the old equipment is not safe for young toddlers, and I know some parents and grandparents were no longer bringing their kids to the park because of safety concerns. So thank you for proposing to replace the old with equipment that promotes activity. My daughter tells me that Burke designed Pioneer Park's playground and is a great company. During the warm months, we have been playing pickleball on the basketball court a few times a week (we have our own net) and noticed that the court floor around the hoop posts at both ends is failing. It should be fixed so the freeze -thaw cycles don't break it apart. Thank you so much for giving our park your attention! Cindy and Dave D. 2/18/2022: Suggestions for MeadowLark Swings (including toddler swing) A bench or picnic table near the playground structure itself Reconfigure (pave?) the path down to the park from Interlachen. Solar lighting Replace the "public market" toddler structure with digging tools, or another more active structure. Patrick L. City of Stillwater Meadowlark Park Proposal # 100-150171-1 February 14, 2022 Presented by St. Croix Recreation Fun Playgrounds Inc. Burke Burke February 14, 2022 City of Stillwater 3325 Boutwell Rd N Stillwater, MN 55082 St. Croix Recreation Fun Playgrounds Inc. is delighted to provide City of Stillwater with this playground equipment proposal. This design was developed with your specific needs in mind, and we look forward to discussing this project further with you to ensure your complete satisfaction. St. Croix Recreation Fun Playgrounds Inc. is confident that this proposal will satisfy City of Stillwater's functional, environmental, and safety requirements -- and most importantly -- bring joy and excitement to the children and families directly benefiting from your new playground. You have our personal commitment to support this project and your organization in every manner possible, and we look forward to continue developing a long-standing relationship with City of Stillwater. We appreciate your consideration and value this opportunity to earn your business. Sincerely, Christopher Johnsen St. Croix Recreation Fun Playgrounds Inc. 1826 Tower Dr W Stillwater, MN 55082 Design Summary St. Croix Recreation Fun Playgrounds Inc. is very pleased to present this Proposal for consideration for the Meadowlark Park located in Stillwater. BC! Burke Company, LLC has been providing recreational playground equipment for over 90 years and has developed the right mix of world -class capabilities to meet the initial and continuing needs of City of Stillwater. We believe our proposal will meet or exceed your project's requirements and will deliver the greatest value to you. The following is a summary of some of the key elements of our Proposal: • Project Name: • Project Number: • User Capacity: • Age Groups: • Dimensions: • Designer Name: Meadowlark Park 100-150171-1 98 Ages 5-12 years 55' 3" x 52' 7" Kari Champeau St. Croix Recreation Fun Playgrounds Inc. has developed a custom playground configuration based on the requirements as they have been presented for the Meadowlark Park playground project. Our custom design will provide a safe and affordable playground environment that is aesthetically pleasing, full of fun for all users and uniquely satisfies your specific requirements. In addition, proposal # 100-150171-1 has been designed with a focus on safety, and is fully compliant with ASTM F1487 and CPSC playground safety standards. We invite you to review this proposal for the Meadowlark Park playground project and to contact us with any questions that you may have. Thank you in advance for giving us the opportunity to make this project a success. 1676 SQ.FT. PERIMETER STRUCTURE SIZE Burke 55' 3" x 52' 7" 6-23 MONTH OLDS 2-5 YEAR OLDS 0 0 \ / \ § \\k: INiOr an §`|/-)� ( A E WARNING! February 14, 20 SERIES: Basics, Intensi Nucleus SITE PLAN DRAWN BY: K riChamp au e Burke Company, LLC Meadowlark Park Inter c en Dr &Ime ac en Way Stillwater, MN 55082 PO Box &9Fond du Lac, Wisconsin «2$o&9 Telephone Bo2-,- m St. Croix Recreation Furi Playgrounds Inc. 10 -15 17 -1 Bt STONEBORDERI2 DRIVE PINT END CAP BORDER RAMP W/STAKES OFFSET ENCLOSURE TRIANGLE PLATFORM SQUARE PLATFORM NUCLEUS STANCHION SPLIT SQUARE PLATFORMCL POWER PIPES CLIMBER SLIDING POLE 56'-77 24" TRANSITION STAIR WIBARRI 37 TRANSITION STAIR WBARRI 48" CROSS BAR PLEXUS OVERHEAD OVERHEAD POST ATTACHMENT OVISTEP LAUNCH PAD TRANSFER STATION, HANDRAI VIA CUMBER 64'-77 VIPER L 48-56 WIO HOOD Ho cl VELO XL SLIDE, 88"-96" W/O SUDE HOOD, LOW SIDE WALL SUDE HOOD, HIGH SIDE WALL RALLY ROUND STEP SPOT POD 8-16" COMET II PIPE WALL COUNTER PANEL, BELOW PLATI MARKET DISCOVERY STATION w N N N M M M m (�j R�1 in [~q l~'1 a s L — N ,, a Ill IO N 0, ,r � r,2 r,s Z2, N N ��yy N N N N I� N (3Npp N N pppp N Burke February 14, 2022 SERIES:Basics, Intensity, Nucleus COMPONENT PLAN DRAWN BY: Kari Champeau BCI Burke Company, LLC Meadowlark Park Interlachen Dr & Interlachen Way Stillwater, MN 55082 PO Box 549 Fond du Lac, Wisconsin 54936-0549 Telephone 920-921-9220 St. Croix Recreation Fun Playgrounds Inc. 100-150171-1 Burke SERIES: Basics, Intensity, Nucleus ELEVATION PLAN DRAWN BY: Kari Champeau ;y69H xeW IIBJo^O J-,6 1416iaH Iles xeW Wlsd Meadowlark Park Interlachen Dr & Interlachen Way Stillwater, MN 55082 The protective surfacing for this design must accomodate the critical fall height. February 14, 2022 St. Croix Recreation Fun Playgrounds Inc. 100-150171-1 BCI Burke Company, LLC PO Box 549 Fond du Lac, Wisconsin 54936-0549 Telephone 920-921-9220 Burke SERIES: Basics, Intensity, Nucleus ISOMETRIC PLAN DRAWN BY: Kari Champeau mad Meadowlark Park Interlachen Dr & Interlachen Way Stillwater, MN 55082 February 14, 2022 St. Croix Recreation Fun Playgrounds Inc. 100-150171-1 BCI Burke Company, LLC PO Box 549 Fond du Lac, Wisconsin 54936-0549 Telephone 920-921-9220 Burke Proposal Prepared for: Matt Babcock Playgrounds Inc. City of Stillwater 3325 Boutwell Rd N Stillwater, MN 55082 Phone: 6512754106 Component No. Description Proposal # 100-150171-1 February 14, 2022 2022 Pricing Project Location: Meadowlark Park Interlachen Dr & Interlachen Way Stillwater, MN 55082 Qty User Cap Proposal Prepared by: St. Croix Recreation Fun 1826 Tower Dr W Stillwater, MN 55082 Phone: 651-430-1247 Fax: 651-430-9231 jj@stcroixrec.com Christopher Johnsen Phone: 651-430-1247 Fax: 651-430-9231 cj@stcroixrec.com Ext. User Cap Weight Ext. Weight Phase One Burke Basics 560-0453 Intensity 370-0004 370-0829 370-0834 370-1608 Nucleus 072-0500-100C 072-0500-120C 072-0500-124C 072-0500-132C 072-0500-140C 072-0500-148C 072-0500-164C 072-0500-172C 270-0001 270-0129 270-0130 270-0286 270-0301 370-0048 370-0467 370-0468 370-0491 370-1659 370-1695 470-0660 470-0758 470-0804 470-0805 570-0394 570-0557 STEP SPOT POD 8-16" POWER PIPES CLIMBER PLEXUS OVERHEAD OVERHEAD POST ATTACHMENT OVISTEP LAUNCH PAD 5" OD X 100" CAPPED POST 5" OD X 120" CAPPED POST 5" OD X 124" CAPPED POST 5" OD X 132" CAPPED POST 5" OD X 140" CAPPED POST 5" OD X 148" CAPPED POST 5" OD X 164" CAPPED POST 5" OD X 172" CAPPED POST OFFSET ENCLOSURE TRIANGLE PLATFORM SQUARE PLATFORM NUCLEUS STANCHION SPLIT SQUARE PLATFORMCLOSURE . SLIDING POLE 56"-72" 24" TRANSITION STAIR W/BARRIE... 32" TRANSITION STAIR W/BARRIE... 48" CROSS BAR TRANSFER STATION, HANDRAIL 48" VIA CLIMBER 64"-72" VIPER L 48-56 W/O HOOD VELO XL SLIDE, 88"-96" W/O HO... SLIDE HOOD, LOW SIDE WALL SLIDE HOOD, HIGH SIDE WALL PIPE WALL COUNTER PANEL, BELOW PLATFORM 2 1 2 19 38 1 6 6 47 47 1 14 14 96 96 4 0 0 3 12 5 1 5 10 50 1 0 0 53 53 3 0 0 63 189 4 0 0 65 260 1 0 0 69 69 1 0 0 74 74 2 0 0 78 156 1 0 0 86 86 4 0 0 90 360 2 0 0 30 60 1 2 2 48 48 1 6 6 106 106 1 0 0 37 37 1 4 4 108 108 1 1 1 27 27 1 2 2 164 164 1 3 3 215 215 2 1 2 5 10 1 6 6 210 210 1 3 3 75 75 1 2 2 126 126 1 2 2 134 134 1 0 0 32 32 1 0 0 32 32 1 0 0 36 36 1 4 4 37 37 Burke 600-0104 660-0103 660-0104 Phase Two 6' Stone Borders 046-0053 046-0055 046-0153 Burke Basics 560-0032 560-2589 580-1365 660-0101 Proposal # 100-150171-1 February 14, 2022 2022 Pricing NPPS SUPERVISION SAFETY KIT MAINTENANCE KIT, STRUCTURE INSTALLATION KIT, STRUCTURE 6ft STONEBORDER/2 DRIVE PINS END CAP BORDER RAMP W/STAKES RALLY ROUND COMET II MARKET DISCOVERY STATION INSTALL KIT, BURKE BASICS - P... Information is relative to the Feb 14 2022 4:35AM database. 1 1 1 46 1 1 1 1 1 1 0 0 0 0 0 0 Phase One User Capacity: Phase One Weight: Phase One Price: 0 0 0 18 6 10 0 0 0 0 18 6 10 0 3 7 5 64 2,962 lbs. $37,778 32 4 167 410 147 210 2 Phase Two User Capacity: 34 Phase Two Weight: 2,412 lbs. Phase Two Price: $13,959 Total User Capacity: 98 Total Weight: 5,374 lbs. Total Price: $51,737 3 7 5 1,472 4 167 410 147 210 2 Special Notes: Prices do not include freight, unloading, material storage, site excavation/preparation, removal of existing equipment, removal of excess soil from footing holes, site security, safety surfacing, installation, or sales tax (if applicable). Prices are based on standard colors per CURRENT YEAR BC! Burke Catalog. Custom colors, where available, would be an extra charge. Pricing is valid for 30 days from the date of this proposal. Burke Selected Color List Proposal # 100-150171-1 February 14, 2022 2022 Pricing Color Group Color Phase 1 Platform Brown Accessory Black Kore Konnect Olive Post Olive 2 Color Extruded/Flat (outer) Tan 2 Color Extruded/Flat (inner) Green Rotomolded Tan 1 Color Extruded/Flat Tan Phase 2 Accessory Black 1 Color Extruded/Flat Tan 2 Color Extruded/Flat (outer) Tan 2 Color Extruded/Flat (inner) Green Post Olive BURi E GENERATIONS WARRANTY® The Longest and Strongest warranty in the industry BCI Burke Company, LLC ("Burke') warrants that all standard products are warranted to be free from defects in materials and workmanship, under normal use and service, for a period of one (1) year from the date of shipment. We stand behind our products. In addition, the following products are warranted, under normal use and service from the date of shipment as follows: • One Hundred(100)YearLimltedWarrantyonaluminumandsteeluprightposts(includingIntensity.,Synergy'^,Nucleus®,Voltage°,Llttle Buddies°,ELEYATL2,ACINATE°, INVIGOPAT ET") against structural failure due to corrosion, deterioration or workmanship. • One Hundred(100)Year Limited Warranty on KoreKonnect© clamps against structural failure due to corrosion, deterioration or workmanship. • One Hundred(100)Year Limited Warranty on Hardware(nuts, bolts, washers) • One Hundred (100)Year Limited Warranty on bolt -through fastening and clamp systems (Synergy'"^, Intenslty°, Nucleus°, Voltage, Little Buddies°, ELEVATE.). • Twenty-Five(05)Year Limited Warranty on spring assemblies and aluminum cast animals. • Fifteen (15)Year Limited Warranty on structure platforms and decks, metal roofs, tabletops, bench tops, railings and barriers against structural failure due tomaterials or workmanship. • Fifteen(15)Year Limited Warranty on all plastic components including StoneBorders against structural failure due to materials or workmanship. • Ten(10)Year Limited Warranty on ShadePlay Canopies fabric,threads, and cables against degradation, cracking or material breakdown resulting from ultraviolet eosure,natural deterioration or manufacturing defects This warranty is limited to the design loads as stated in the specifications. • Ten(10)Year Limited Warranty on NaturePlayn Boulders and GFRC products against structural failure due to natural deterioration or workmanship. Natural wear which may occur with any concrete product with age, is excluded from this warranty • Ten(10)Year Limited Warranty on Full Color Custom Signage against manufacturing defects that cause delamination or degradation of the sign. Full Color Custom Signs also carrya two (2) year warranty against premature fading of the print and graphics on the signs. • Five (5) Year Limited Warranty on Intensity. and RopeVenture cables and LEVEL X° flex bridge against premature wear clue to natural deterioration or manufacturing defects. Determination of premature wear will beat the manufacturers discretion. • Five(5)Year Limited Warranty on moving parts, including swing components, against structural failure due to materials or workmanship. • Five(5) Year Limited Warranty on PlayEnsemb le° cables and mallets against defects in materials and workmanship. • Three (3) Year Limited Warranty on electronic panel speakers, sound chips and circuit boards against electronic failure caused by manufacturing:defectr: The warranty stated above is valid only if the equipment is erected in conformity with the layout plan and/or installation instructions furnished by BCI Burke Company, LLC using approved parts, have been maintained and inspected in accordance with BC I Burke Company, LLC instructions. Burke's liability and your exclusive remedy hereunder will be limited to repair or replacement of those parts found in Burke's reasonable judgment to be defective. Any claim made within the above stated warrant periods must be made promptly after discovery of the defect A part Is covered only for the original warranty period of the applicable part. Replacement parts carry the applicable warranty from the date of shipment of the replacer ent from Burke. After the expiration of the warranty period, you must pay for all parts, transportation and service charges. Burke reserves the right to accept or reject any claim in whole or in part. Burke wi II not accept the return of any product without its prior -written approval. Burke will assume transportation charges for shipment of the returned product if It is returned In strict compliance with Burke's written instructions. THE FOREGOING WARRANTIES ARE EXCLUSIVE AND IN LIEU OF ANY OTHER WARRANTY, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTY OR MERCHANTABILITY OR FITNESS FORA PARTICULAR PURPOSE. IF THE FOREGOING DISCLAIMER OF ADDITIONAL WARRANTIES IS NOT GIVEN FULL FORCE AND EFFECT, ANY RESULTING ADDITIONAL WARRANTY SHALL BE LIMITED IN DURATION TO THE EXPRESS WARRANTIES AND BE OTHERWISE SUBJECT TO AND LIMITED BY THE TERMS OF BURKE'S PRODUCT WARRANTY. SOME STATES DO NOT ALLOW THE EXCLUSION OF CERTAIN IMPLIED WARRANTIES, SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU. Warranty Exclusions: The above stated warranties do not cover: "cosmetic" defects, such as scratches, dents, marring, or fading; damage due to incorrect installation, vandalism, misuse, accident, wear and tear from normal use, exposure to extreme weather Immersion In salt or chlorine water, unauthorized repair ormodification, abrormal use, lack of maintenance, or other cause not within Burke's control; and Limitation of Remedies: Burke is not liable for consequential or incidental damages, including but not limited to labor costs or lost profits resulting from the use of or inability to use the products or from the products being incorporated in or becoming a component of any other product If, after a reasonable number of repeated efforts, Burke is unable to repair or replaced defective or nonconforming product, Burke shall have the option to accept return of the product, or part thereof, if such does not substantially impair its value, and return the purchase price as the buyers entire and exclusive remedy. Without limiting the generality of the foregoing, Burke will not be responsible for labor costs involved in the removal of products or the installation of replacement products. Some states do rot allow the exclusion of incidental damages, so the above exclusion may not apply to you. The environment near a saltwater coast can be extremely corrosive Some corrosion and/or deterioration is considered "normal wear" in this environment. Product installed within 500 yards of a saltwater shoreline will only be covered for half the period of the standard product warrant up to a maximum of five years, for defects caused by corrosion. Products instated in direct contact with saltwater or that are subjected to salt spray are not covered by the standard warranty for any defects caused by corrosion. Contact your local Burke Representative for warranty information regarding Burke Turfs and Burke Tile products Terms of Sale Pridng: Prices published in this catalog are in USD, are approximate and do not include shipping & handling, surfacing, installation hdrappl fcabletaxes: All prices are subject to change without notice Contact your Burke representative for current pricing Payments are to be made in USD. Weights: Weights are approximate and may vary with actual orders Install ation: Al l equipment is shipped unassembled. For a list of factory -certified installers in your area, please contactyour Burke representative. Specifications: Product specifications in this catalog were correct at the timeof publication. However, product improvements are ongoing at Burke, and we reserve the right to change or discontinue specifications without notice. Loss or Damage in Transit: A signed bit of lading is our receipt from a carrier that our shipment to you was complete and in good condition upon arrival. Before you sign, please check the Bill of Lading carefully when the shipment arrives to make sure nothing is missing and there are no damages. Once the shipment leaves our plant, we are no longer responsible for any damage, loss or shortage. For more information regarding the warranty, call Customer Service at 920-921-9220 or 1-800-356-2070. 01/2022 BCIBURKE.COM Burke 800.266.I25O St. Croix Recreation Fun Playgrounds INC. 1826 Tower Dr W Stillwater, MN 55082 US 16514301247 hannah@stcroixrec.com Estimate ADDRESS City of Stillwater Attn: Jason Grode 216 N 4th St Stillwater, MN 55082 c‘.(110/41 RECREATION ESTIMATE # 5567 DATE 02/21/2022 SHIP TO Meadowlark Park Interlachen Dr & Interlachen Way Stillwater, MN 55082 PLEASE DETACH TOP PORTION AND RETURN WITH YOUR PAYMENT. ACTIVITY QTY RATE AMOUNT BCI 100-150171-1 BCI Burke Playground STATE CONTRACT STATE CONTRACT #119803 STATE CONTRACT STATE CONTRACT #119803 Freight 8-12 week lead time shared shipping with Anez Park truckload from factory 1 51,737 51,737 1 51,737.00 -0.07 -0.11 1,500.00 51,737.00T -3,621.59T -5,691.07T 1,500.00T QUOTES ARE EFFECTIVE FOR 30 DAYS. SALES TAX SUBJECT TO CHANGE. ADD IF NOT TAX EXEMPT OR SUPPLY EXEMPTION CERTIFICATE IF NOT ON FILE OR ADD. PAYMENT TERMS ARE NET 30 DAYS UNLESS OTHERWISE NOTED. FAILURE TO PAY IN A TIMELY MANNER WILL BE SUBJECT TO INTEREST AT 1.5%/MONTH OR 18% ANNUALLY. ST CROIX RECREATION IS NOT LIABLE FOR INTERPRETATION OF PROJECT BIDS, DRAWINGS OR ADDENDA. IT IS THE CUSTOMER'S RESPONSIBILITY TO VERIFY ACCURACY OF MODEL NUMBER, DESCRIPTION, QUANTITY AND COLOR DIRECTLY WITH ARCHITECT OR END USER. **LEAD TIMES AND SHIPPING DATES ARE BASED ON CURRENT INVENTORY AND ARE SUBJECT OT CHANGE. WE WILL KEEP CUSTOMERS UPDATED ON ANY CHANGES PERTAINING TO ORDER WITH OPTION TO CANCEL. PLEASE BE PATIENT AS OUR VENDORS NAVIGATE SUPPLY CHAINS & NATIONAL SHORTAGES. Accepted By SUBTOTAL TAX (0%) TOTAL Accepted Date 43,924.34 0.00 $43,924.34 By signing estimate or authorizing by email or PO, purchaser is agreeing to all terms and conditions as listed on the estimate, body of emails and supplemental documents including billing terms, shipping information and model number(s), quantity and color(s). TWIN CITIES RECREATION, INC. 17708 flair circle farmington, MN 55024 US (612) 269-1181 Tcrecreation@gmail.com ADDRESS Matt Babcock City of Stillwater 3325 Boutwell Rd N Stillwater, MN 55082 H\ <on 1 r r MATE # DATE EXPIRATION DATE 1356 02/15/2022 12/01 /2022 P.O. NUMBER SALES REP 1 1 Estimate ACTIVITY QTY RATE AMOUNT Playground installation Installation of BCI Burke equipment Proposal # 100-150171-1 City of Stillwater Meadowlark Park 1 TOTAL Accepted By Accepted Date 10,350.00 10,350.00 $10,350.00 Burke PLAY THAT MOVES YOU. BCIBURICE.COM • 800.266.1250 MEADOWLARK PARK PROPOSAL S: 100-105171-1 L. PROPOSAL k: 100-150171-1 MEADOWLARK PARK SUOi RECREATION Burke PLAY THAT MOVES YOU BCIBURKE.COM • 800.266.1250 Option 1 $6,783 Option 2 $6,685 100' Option $7,626 i 11water THE 9RTHPLACE OF MINNESOIA Memo To: Parks and Recreation Commission From: Jason Grode, Parks Superintendent Meeting Date: February 28, 2022 Re: Anez Ridge Playground Structure Replacement and Public Feedback BACKGROUND The city has budgeted $120,000.00 for replacement of 2 playground structures in 2022 (located at Meadowlark Park and Anez Ridge Park). The existing play structure at Anez Ridge Park is in poor shape and has exceeded its useful life. The current playground structure at Anez Ridge Park was installed in the summer of 1996 and is over 25 years old. Typically, the average useful life of a playground structure is around 15 years old, depending on how much usage it gets. DISCUSSION The City plans to make improvements for accessibility when upgrading or replacing play structures which adds some additional cost to the projects. This will include accessible walks and engineered wood fiber (mulch), which is also ADA accessible. Attached is a proposed design that fits within the current budget. As of Thursday, 2/24/2022, we have not received any feedback for the Anez Ridge playground replacement. This February 28th meeting will also be a public information meeting for additional feedback. RECOMMENDATION Following the Parks and Recreation Commission's review of the proposed Anez Ridge Park Play Structure replacement, a recommendation for approval of the proposed structure. Anez Ridge Park Current Playground Pictures City of Stillwater Anez Ridge Park Proposal # 100-150163-1 February 15, 2022 Presented by St. Croix Recreation Company, Inc. Burke Burke February 15, 2022 City of Stillwater 3325 Boutwell Rd N Stillwater, MN 55082 St. Croix Recreation Company, Inc. is delighted to provide City of Stillwater with this playground equipment proposal. This design was developed with your specific needs in mind, and we look forward to discussing this project further with you to ensure your complete satisfaction. St. Croix Recreation Company, Inc. is confident that this proposal will satisfy City of Stillwater's functional, environmental, and safety requirements -- and most importantly -- bring joy and excitement to the children and families directly benefiting from your new playground. You have our personal commitment to support this project and your organization in every manner possible, and we look forward to continue developing a long-standing relationship with City of Stillwater. We appreciate your consideration and value this opportunity to earn your business. Sincerely, Christopher Johnsen St. Croix Recreation Company, Inc. 1826 Tower Dr W Stillwater, MN 55082 Design Summary St. Croix Recreation Company, Inc. is very pleased to present this Proposal for consideration for the Anez Ridge Park located in Stillwater. BCI Burke Company, LLC has been providing recreational playground equipment for over 90 years and has developed the right mix of world -class capabilities to meet the initial and continuing needs of City of Stillwater. We believe our proposal will meet or exceed your project's requirements and will deliver the greatest value to you. The following is a summary of some of the key elements of our Proposal: • Project Name: • Project Number: • User Capacity: • Age Groups: • Dimensions: • Designer Name: Anez Ridge Park 100-150163-1 54 Ages 5-12 years 46' 10" x 54' 0" Kari Champeau St. Croix Recreation Company, Inc. has developed a custom playground configuration based on the requirements as they have been presented for the Anez Ridge Park playground project. Our custom design will provide a safe and affordable playground environment that is aesthetically pleasing, full of fun for all users and uniquely satisfies your specific requirements. In addition, proposal # 100-150163-1 has been designed with a focus on safety, and is fully compliant with ASTM F1487 and CPSC playground safety standards. We invite you to review this proposal for the Anez Ridge Park playground project and to contact us with any questions that you may have. Thank you in advance for giving us the opportunity to make this project a success. STRUCTURE SIZE BurKe 46' 10" x 54' 0" STRUCTURE IS DESIGNED 6-23 MONTH OLDS 0 0 cc cc } } CN + SERIES: Basics, Intensity, Nucleus SITE PLAN DRAWN BY: Kari Champeau BCI Burke Company, LLC Anez Ridge Park Shelton Dr and Tuenge Dr Stillwater, MN 55082 PO Box 549 Fond du Lac, Wisconsin 54936-0549 Telephone 920-921-9220 WARNING! O cc o 2 Lu = F Z o Lu ix R in N U W J W Er w H n a a N 2 W CD CD Z �5 Q uj z Lo D Ou> x u9Ei Jcn d LL. IC 7� o c, r 2 Q 3 a a February 15, 2022 St. Croix Recreation Company, Inc. 100-150163-1 1 a a t Bl STONEBORDER/2 DRIVE PINT END CAP BORDER RAMP W/STAKES OFFSET ENCLOSURE UNITARY ENCLOSURE TRIANGLE PLATFORM HEXAGONAL PLATFORM 55P 24" TRANSITION STAIR WBARRI POWER PEAK WI PANELS TREE BRANCH CUMBER 72 EVOLUTION, GROUND TO ROOF TRANSFER STATION, HANDRAIL COBRA SLIDE CURVED 72" VELO SLIDE 64 -72", WO HOOD SLIDE HOOD, LOW SIDE WALL EVOLUTION ROOF BOTTOM EDC EVOLUTION HEX ROOF BELT SEAT, 8' SINGLE, STD CHAI TOT BAY, ADD ON, PVC CHAIN SINGLE POST SWING - SINGLE RAINDROPS ACTIVITY PANEL 3-IN-A-ROW RING PANEL CLOCK PANEL ir3F"iiilliliiiiiiilE nFMa`imm aaaa a ii(ri�:5; N N O.- CV0 CO f CO T' g Burtw �SERIES:Basics, Intensity, Nucleus COMPONENT PLAN DRAWN BY: Kari Champeau BCI Burke Company, LLC February 15, 2022 Anez Ridge Park St. Croix Recreation Company, Inc. Shelton Dr and Tuenge Dr Stillwater, MN 55082 PO Box 549 Fond du Lac, Wisconsin 54936-0549 Telephone 920-921-9220 100-150163-1 neaduaegO !aeyl :A9 NMVIQ Z9099 NW `aaleMII!lS Ntfld NOIIVA31� ap afuanl pue as ua;!agS 4-E9 409 4-00 SERIES: Basics, Intensity, Nucleus >pad a6pQA Zauy T1 fp 1 2 sv 01 co The protective surfacing for this design must accomodate the critical fall height. Burke SERIES: Basics, Intensity, Nucleus ISOMETRIC PLAN DRAWN BY: Kari Champeau Anez Ridge Park Shelton Dr and Tuenge Dr Stillwater, MN 55082 February 15, 2022 St. Croix Recreation Company, Inc. 100-150163-1 BCI Burke Company, LLC PO Box 549 Fond du Lac, Wisconsin 54936-0549 Telephone 920-921-9220 Burke Proposal Prepared for: Matt Babcock City of Stillwater 3325 Boutwell Rd N Stillwater, MN 55082 Phone: 6512754106 Component No. Description Proposal # 100-150163-1 February 15, 2022 2022 Pricing Project Location: Anez Ridge Park Shelton Dr and Tuenge Dr Stillwater, MN 55082 Qty Proposal Prepared by: St. Croix Recreation Company, Inc. 1826 Tower Dr W Stillwater, MN 55082 Phone: 651-430-1247 Fax: 651-430-9231 jj@stcroixrec.com Christopher Johnsen Phone: 651-430-1247 Fax: 651-430-9231 cj@stcroixrec.com User Cap Ext. User Cap Weight Ext. Weight Phase One 6' Stone Borders 046-0053 046-0055 046-0153 Intensity 570-0860 Nucleus 072-0500-140C 072-0500-148C 072-0500-184C 072-0500-196C 270-0001 270-0112 270-0129 270-0131 370-0467 370-0810 370-0865 370-1650 370-1659 470-0105 470-0754 470-0804 470-0808 470-0813 570-0717 570-2678 600-0104 660-0103 660-0104 6ft STONEBORDER/2 DRIVE PINS END CAP BORDER RAMP W/STAKES 3-IN-A-ROW RING PANEL 5" OD X 140" CAPPED POST 5" OD X 148" CAPPED POST 5" OD X 184" CAPPED POST 5" OD X 196" CAPPED POST OFFSET ENCLOSURE UNITARY ENCLOSURE TRIANGLE PLATFORM HEXAGONAL PLATFORM S5P 24" TRANSITION STAIR W/BARRIE... POWER PEAK W/ PANELS TREE BRANCH CLIMBER 72" EVOLUTION, GROUND TO ROOF CLI... TRANSFER STATION, HANDRAIL 48" COBRA SLIDE CURVED 72" VELO SLIDE 64"-72", W/O HOOD SLIDE HOOD, LOW SIDE WALL EVOLUTION ROOF BOTTOM EDGE EVOLUTION HEX ROOF RAINDROPS ACTIVITY PANEL CLOCK PANEL NPPS SUPERVISION SAFETY KIT MAINTENANCE KIT, STRUCTURE INSTALLATION KIT, STRUCTURE 30 1 1 1 0 0 0 0 0 0 4 4 32 960 4 4 167 167 54 54 2 0 0 74 148 1 0 0 78 78 4 0 0 96 384 2 0 0 103 206 1 0 0 30 30 1 0 0 34 34 1 2 2 48 48 1 12 12 287 287 1 2 2 164 164 1 8 8 87 87 1 4 4 33 33 1 7 7 471 471 1 6 6 210 210 1 2 2 203 203 1 2 2 111 111 1 0 0 32 32 1 0 0 13 13 1 0 0 211 211 1 2 2 8 8 1 1 1 50 50 1 0 0 3 3 1 0 0 7 7 1 0 0 5 5 Phase One User Capacity: Phase One Weight: Phase One Price: 52 4,008 lbs. $47,023 Burke Phase Two Burke Basics 550-0111 550-0184 550-0203 660-0101 Proposal # 100-150163-1 February 15, 2022 2022 Pricing BELT SEAT, 8' SINGLE, STD CHA... TOT BAY, ADD -ON, PVC CHAIN SINGLE POST SWING - SINGLE SE... INSTALL KIT, BURKE BASICS - P... Information is relative to the Feb 15 2022 4:35AM database. 1 1 1 1 1 1 0 0 1 1 0 0 Phase Two User Capacity: Phase Two Weight: Phase Two Price: Total User Capacity: 54 Total Weight: 4,278 lbs. Total Price: $49,520 10 52 206 2 2 270 lbs. $2,497 10 52 206 2 Special Notes: Prices do not include freight, unloading, material storage, site excavation/preparation, removal of existing equipment, removal of excess soil from footing holes, site security, safety surfacing, installation, or sales tax (if applicable). Prices are based on standard colors per CURRENT YEAR BCI Burke Catalog. Custom colors, where available, would be an extra charge. Pricing is valid for 30 days from the date of this proposal. Burke Selected Color List Proposal # 100-150163-1 February 15, 2022 2022 Pricing Color Group Color Phase 1 Accessory Lime Platform Blue Kore Konnect Navy Rotomolded Granite 1 Color Extruded/Flat Blue 2 Color Extruded/Flat (outer) Lime 2 Color Extruded/Flat (inner) Black Post Navy Phase 2 Contemporary Swing Fittings Brown Platform Brown BURi E GENERATIONS WARRANTY® The Longest and Strongest warranty in the industry BCI Burke Company, LLC ("Burke') warrants that all standard products are warranted to be free from defects in materials and workmanship, under normal use and service, for a period of one (1) year from the date of shipment. We stand behind our products. In addition, the following products are warranted, under normal use and service from the date of shipment as follows: • One Hundred(100)YearLimltedWarrantyonaluminumandsteeluprightposts(includingIntensity.,Synergy'^,Nucleus®,Voltage°,Llttle Buddies°,ELEYATL2,ACINATE°, INVIGOPAT ET") against structural failure due to corrosion, deterioration or workmanship. • One Hundred(100)Year Limited Warranty on KoreKonnect© clamps against structural failure due to corrosion, deterioration or workmanship. • One Hundred(100)Year Limited Warranty on Hardware(nuts, bolts, washers) • One Hundred (100)Year Limited Warranty on bolt -through fastening and clamp systems (Synergy'"^, Intenslty°, Nucleus°, Voltage, Little Buddies°, ELEVATE.). • Twenty-Five(05)Year Limited Warranty on spring assemblies and aluminum cast animals. • Fifteen (15)Year Limited Warranty on structure platforms and decks, metal roofs, tabletops, bench tops, railings and barriers against structural failure due tomaterials or workmanship. • Fifteen(15)Year Limited Warranty on all plastic components including StoneBorders against structural failure due to materials or workmanship. • Ten(10)Year Limited Warranty on ShadePlay Canopies fabric,threads, and cables against degradation, cracking or material breakdown resulting from ultraviolet eosure,natural deterioration or manufacturing defects This warranty is limited to the design loads as stated in the specifications. • Ten(10)Year Limited Warranty on NaturePlayn Boulders and GFRC products against structural failure due to natural deterioration or workmanship. Natural wear which may occur with any concrete product with age, is excluded from this warranty • Ten(10)Year Limited Warranty on Full Color Custom Signage against manufacturing defects that cause delamination or degradation of the sign. Full Color Custom Signs also carrya two (2) year warranty against premature fading of the print and graphics on the signs. • Five (5) Year Limited Warranty on Intensity. and RopeVenture cables and LEVEL X° flex bridge against premature wear clue to natural deterioration or manufacturing defects. Determination of premature wear will beat the manufacturers discretion. • Five(5)Year Limited Warranty on moving parts, including swing components, against structural failure due to materials or workmanship. • Five(5) Year Limited Warranty on PlayEnsemb le° cables and mallets against defects in materials and workmanship. • Three (3) Year Limited Warranty on electronic panel speakers, sound chips and circuit boards against electronic failure caused by manufacturing:defectr: The warranty stated above is valid only if the equipment is erected in conformity with the layout plan and/or installation instructions furnished by BCI Burke Company, LLC using approved parts, have been maintained and inspected in accordance with BC I Burke Company, LLC instructions. Burke's liability and your exclusive remedy hereunder will be limited to repair or replacement of those parts found in Burke's reasonable judgment to be defective. Any claim made within the above stated warrant periods must be made promptly after discovery of the defect A part Is covered only for the original warranty period of the applicable part. Replacement parts carry the applicable warranty from the date of shipment of the replacer ent from Burke. After the expiration of the warranty period, you must pay for all parts, transportation and service charges. Burke reserves the right to accept or reject any claim in whole or in part. Burke wi II not accept the return of any product without its prior -written approval. Burke will assume transportation charges for shipment of the returned product if It is returned In strict compliance with Burke's written instructions. THE FOREGOING WARRANTIES ARE EXCLUSIVE AND IN LIEU OF ANY OTHER WARRANTY, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTY OR MERCHANTABILITY OR FITNESS FORA PARTICULAR PURPOSE. IF THE FOREGOING DISCLAIMER OF ADDITIONAL WARRANTIES IS NOT GIVEN FULL FORCE AND EFFECT, ANY RESULTING ADDITIONAL WARRANTY SHALL BE LIMITED IN DURATION TO THE EXPRESS WARRANTIES AND BE OTHERWISE SUBJECT TO AND LIMITED BY THE TERMS OF BURKE'S PRODUCT WARRANTY. SOME STATES DO NOT ALLOW THE EXCLUSION OF CERTAIN IMPLIED WARRANTIES, SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU. Warranty Exclusions: The above stated warranties do not cover: "cosmetic" defects, such as scratches, dents, marring, or fading; damage due to incorrect installation, vandalism, misuse, accident, wear and tear from normal use, exposure to extreme weather Immersion In salt or chlorine water, unauthorized repair ormodification, abrormal use, lack of maintenance, or other cause not within Burke's control; and Limitation of Remedies: Burke is not liable for consequential or incidental damages, including but not limited to labor costs or lost profits resulting from the use of or inability to use the products or from the products being incorporated in or becoming a component of any other product If, after a reasonable number of repeated efforts, Burke is unable to repair or replaced defective or nonconforming product, Burke shall have the option to accept return of the product, or part thereof, if such does not substantially impair its value, and return the purchase price as the buyers entire and exclusive remedy. Without limiting the generality of the foregoing, Burke will not be responsible for labor costs involved in the removal of products or the installation of replacement products. Some states do rot allow the exclusion of incidental damages, so the above exclusion may not apply to you. The environment near a saltwater coast can be extremely corrosive Some corrosion and/or deterioration is considered "normal wear" in this environment. Product installed within 500 yards of a saltwater shoreline will only be covered for half the period of the standard product warrant up to a maximum of five years, for defects caused by corrosion. Products instated in direct contact with saltwater or that are subjected to salt spray are not covered by the standard warranty for any defects caused by corrosion. Contact your local Burke Representative for warranty information regarding Burke Turfs and Burke Tile products Terms of Sale Pridng: Prices published in this catalog are in USD, are approximate and do not include shipping & handling, surfacing, installation hdrappl fcabletaxes: All prices are subject to change without notice Contact your Burke representative for current pricing Payments are to be made in USD. Weights: Weights are approximate and may vary with actual orders Install ation: Al l equipment is shipped unassembled. For a list of factory -certified installers in your area, please contactyour Burke representative. Specifications: Product specifications in this catalog were correct at the timeof publication. However, product improvements are ongoing at Burke, and we reserve the right to change or discontinue specifications without notice. Loss or Damage in Transit: A signed bit of lading is our receipt from a carrier that our shipment to you was complete and in good condition upon arrival. Before you sign, please check the Bill of Lading carefully when the shipment arrives to make sure nothing is missing and there are no damages. Once the shipment leaves our plant, we are no longer responsible for any damage, loss or shortage. For more information regarding the warranty, call Customer Service at 920-921-9220 or 1-800-356-2070. 01/2022 BCIBURKE.COM Burke 800.266.I25O St. Croix Recreation Fun Playgrounds INC. 1826 Tower Dr W Stillwater, MN 55082 US 16514301247 hannah@stcroixrec.com Estimate c‘.(110/41 RECREATION ESTIMATE # 5568 DATE 02/21/2022 ADDRESS SHIP TO City of Stillwater Anez Park Attn: Jason Grode Shelton Dr and Tuenge Dr 216 N 4th St Stillwater, MN 55082 Stillwater, MN 55082 PLEASE DETACH TOP PORTION AND RETURN WITH YOUR PAYMENT. ACTIVITY QTY RATE AMOUNT BCI 100-150163-1 1 49,520.00 49,520.00T BC! Burke Playground STATE CONTRACT 49,520 -0.07-3,466.40T STATE CONTRACT #119803 STATE CONTRACT 49,520 -0.11-5,447.20T STATE CONTRACT #119803 Freight 1 1,500.00 1,500.00T Freight 8-12 week lead time shared shipping with Meadowlark Park truckload from factory QUOTES ARE EFFECTIVE FOR 30 DAYS. SALES TAX SUBJECT TO CHANGE. ADD IF NOT TAX EXEMPT OR SUPPLY EXEMPTION CERTIFICATE IF NOT ON FILE OR ADD. PAYMENT TERMS ARE NET 30 DAYS UNLESS OTHERWISE NOTED. FAILURE TO PAY IN A TIMELY MANNER WILL BE SUBJECT TO INTEREST AT 1.5%/MONTH OR 18% ANNUALLY. ST CROIX RECREATION IS NOT LIABLE FOR INTERPRETATION OF PROJECT BIDS, DRAWINGS OR ADDENDA. IT IS THE CUSTOMER'S RESPONSIBILITY TO VERIFY ACCURACY OF MODEL NUMBER, DESCRIPTION, QUANTITY AND COLOR DIRECTLY WITH ARCHITECT OR END USER. ""LEAD TIMES AND SHIPPING DATES ARE BASED ON CURRENT INVENTORY AND ARE SUBJECT OT CHANGE. WE WILL KEEP CUSTOMERS UPDATED ON ANY CHANGES PERTAINING TO ORDER WITH OPTION TO CANCEL. PLEASE BE PATIENT AS OUR VENDORS NAVIGATE SUPPLY CHAINS & NATIONAL SHORTAGES. SUBTOTAL TAX (0%) TOTAL Accepted By Accepted Date 42,106.40 0.00 $42,106.40 By signing estimate or authorizing by email or PO, purchaser is agreeing to all terms and conditions as listed on the estimate, body of emails and supplemental documents including billing terms, shipping information and model number(s), quantity and color(s). TWIN CITIES RECREATION, INC. 17708 flair circle farmington, MN 55024 US (612) 269-1181 Tcrecreation@gmail.com ADDRESS St. Croix Recreation 1826 Tower Dr W Stillwater, MN 55082 USA 1 ESTIMATE # DATE EXPIRATION DATE 1357 02/16/2022 12/01/2022 P.O. NUMBER SALES REP 1 1 Estimate ACTIVITY RATE AMOUI' Playground installation Installation of BC! Burke Proposal # 100-150163-1 City of Stillwater Anez Ridge Park Lull Machine Lull needed to complete roof and tower Lull Machine is needed to complete roof and tower. Unless city has something we can use to complete this portion of the install. TOTAL 1 1 Accepted By Accepted Date 9,905.00 9,905.00 1,000.00 1,000.00 $10,905.00