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2022-05-03 CC Agenda Packet
A5. FLL Phased Vision Concept Site Plans LILY LAKE A recreational gem at the heart of residential Stillwater - Strategic Visioning Recommendations Friends of Lily Lake - 25 April 2022 Friends of Lily Lake 2020-2021 Visioning Process OCONNECTING © GATHERING © CREATING O EVALUATING © REFINING Stakeholders Criteria Draft Proposals Proposals Final Proposal • Driveway Gatherings • Host Fun Events • Post on Social Media • Listen to concerns • Draft Principles (Criteria) that everyone can support • Form groups of Stakeholders • Create group proposals that meet all the Principles (Criteria) • Determine whether each Proposal meets the Principles (Criteria) or not • Create a final proposal • Check for agreement • Post the final proposal on the Friends' website Connecting with Stakeholders • Neighborhood gatherings • Fun events • Social media • Survey ��' r, Bickford [ollahvrptian Lily Lake Visioning Survey' 2. What do you Ake {or would llkel to do at Lily Lake and Its surroundings? 102 re spanse: tk:0 63 (61 WO '.+.;7417K) ]1 ()udil - 75(2455i T°ot 53 i52%.1 130 a ? •'7 1' ' Gathering Criteria • Listen to concerns • Draft Guiding Principles r-1 Bickford �•� Cofloborotion -� ale n de#ir+ir. + I ~. 1 rl„r am (i CfnLeer r. - rf J 2.f ti.cot 4.644 5tG r 04 •!. - r may, jIniki NV! 60 G 1";•:4 'If' Cfari(i 0h44. tff-.Ir r J �. fr; , -�.1t 1, Friends of Lily Lake Draft Guiding Principles ;:a 1[3loni The cernm�-- -, .-_ _ = I ike future plansior Lily l - it: park and near nea4aalarh041da 7� -.air into cons.derat on the following Gudieq Prmuples: R. Natural environment [ .LRic.r mtnpka Ke wn t the Clean Water Per_ �rpvuc and ma realm water q.uHv earsstrstcarro ntff LN ulx ynatcrsrc 1 .ncU sing : - rucr marapenacrd ana ta.n,7amcnt 3 Vetoer tr4 mettle ranyt rmpntreols n and nix Lao Lain and ina Rand 4. rkmlre m.a-are :penes char art a decease[ to WI. neck and matte w Idkse anal - Support palanarar spec • Ueam noparnall13. tnansome. learn ahpue and apprec4er nature I. Community enioyment l Crcarc an appea rase n Sec park Mal t natural, art and ur CIPA to tnt aMple 2. Proddc a nets local point omwrcn n}C pars and thin•water 3. Provo %awes for tales and tie comenwucy an ptha for everns. t �Im.rn3C rScc nom. ISra'dey Sr_ anablrnethOse M NS part In Pepy a mare pe hA tatrrlCrlOC. i. Create a place tar appeal m all the tenses Meek > week Ina rasle 13r.7 r. people wRndrrersc a1111tica. 6. Pr Dde opporrunlhc Tor maple :o improve thee pyres!and memo! MART. 7 Enhance mmmunlrmsans and underda .dingy apadt the kfrrr• park Maim ac atanc::-- S1arc tnc retort re Lily Woe- tut Pond and nearby rle C. Corn mortis► responsibility 1. faint a sense or werce p..PSe aesoarInlPa ec far eNn(iur she tall . part and Omer mays: prA4 WC and nrieraprrlocds. 2 Malt a ease arc pONOut Ire P Dpt m manadc- TPCR ware% al the pal. 3 Ma -main :rrl.eturc-i mann. cos a'ld ether resoarces n tnc park. Creating Draft Proposals • Collect ideas • Form groups • Create proposals r*� Bickford 1,4 Cofloborotion IPmurde 1. kkr✓' %stlt gIorrr trf,.i;., 1 b.+o Tu r�.J{a'^�k �xar s bar Mwal 7csrypk NM ad1 1 y {a4rLuhr1 .-11 1 3 hILI i l apn■m i p. /e11 40 ILd orltls_ y+�rIxe iM � arjla rhr nd rrs'af krM h.cy�syraJat., JL}1 :owed- a+ t-Il''jj1-4ke'-zp,w;u^4 p%.., 1' le.urnA Tea., • Oh IJXS. 3rGi t w,i6 U L k rm owe r.�a.,ar.a„ . n �a,'t.,L {M; �i9 Wins q rt::errrcr. s 4 :se SFrsL., s. fArk,„;t1a E� Dr�...,r r.A—a. �a.muni ea Gra! n 1 1 fi Ks ma.rnuthee a.�s"f Topic Ideas: E. ltFJdS FROIa THE r RI DAY F vE MPG 200.4 SE.SLON Ideal park on the lake In winter- use a Ad groomer to groom the liar! People trig walkan PI know one another ing party Principle letter and number _ E3 I the bag !Olds rot s4a ring in the winter. guild a ...timing house, sell hoe rid rent skates. Lay Lake could bean Ice skating desb halm n! we a small grant program to support diOr rent neighborhoods and Cultural groups tts that fit Ihev cultural group. in order Io bring more peppte to the lake. E2 1 E6 n urnty [Nnler to teplace the Kr arena. with an indoor pool. meeting spates, with lake, Po csi bly have a half mdnnrlha If outdoor pnul. Eg Evaluating Proposals • Compare to Guiding Principles • Sort by topic and timing r-1 Bickford ).4 Collaboration T ocCmrauelto would I Ito futuro iron. for UIY L.k., e. v.•x .•e .v or n.ip.eemeado m toot into cen.ra.r.rwn to. fcI owrnr &ado' Prrr.cral..: A r Jar ural Enwronment Cateria Idown} and Proposals (across) A 1 Achieve compliance win the Crean Water Act Proposal 1 Yes No Abstain Pia pas al 2 Yes No Abstain A 2 Fronde and maintain water quality infrastructure in the Lily Lake Watershed. including storm water management and rain gardens A 3 Enhance and maintain native ecosystems in and near Lily Lake and Brick Pond A4 Rempe Invasive species that are a detriment to fish. birds and naive wildlife and plants A 5 Support pollinator species A fi Create opportunities to observe learn about and appreciate n B 1 Create an appear: natural pleasant and Ir community B 2 Provide a insual to park and the water B 3 Pro..de spaces foI Community to gather }a Ideas proposed by the public Primary Related Guiding Guidine Principles Short CS-3 Med{3-5 Lanala5 COLLABORATORS Principle yrl xl nl Remove buckthorn from around the lake with help of community jfoiexample, FLLjoin SustainableStillwaterin removing buckthorn each year in November) A4 A3,C7 x x Non profits Expand use of native pollinatorlpraine plants in the park. near the parking Iotfroad and around the new filtration basin. A5 A6, 61 x x x Oh Create a place to serve as a central multi -purpose 'Hub' by the water. The Hub would provides avisual focal point between the water and the park (set aside area now, construct later) (pubk involvernent and short-term Planning needed) 82 A6, B1,132.69, EL E3, E6, E9, F3, F5 x x Cits Create simple walking paths connecting the park to Highland neighborhood and Everett 5t/Forest Hills neighborhood. Include quiet coves for sitting. Do not allow for bikes on the steep hillside. (public Involvement and short-tem planning needed) 01 A6, B6, B9, E3 x City and neighborhood, Refining Final Proposal • Create a final proposal • Check for agreement • Present to City • Post on FLL website r Bickford ).4 Collaboration Friends of Lily Lake STRATEGIC VISIONING PRELIMINARY FINDINGS AND RECOMMENDATIONS [Draft. 25th April 2022; Lily Lake... a recreational gem at the heart of residential Stillwater City-wide... Three Lakes and a River! (lake access) Search by Parcel ID or Add Ith Street North 75th Stteet North 1t 36 Lath Street North Duluth Junction °Indian HIIts Golf Club te A 1171 4 Loggers trail Golf Course 1 Applewood Hills Golf Club CITY BOUNDARY (approx.) —� _ _rStili water c F/ I s Sgtl• Street Nn,7h Oak Park Heights 33 24. Siegel Houlton 7:_n st Crolx National GolfEvents or,t came ter 4 0. Ni A 35 125th Ave 15Qth Ave White Eagle Golf Club River Rd -_politan Council, MetroGlS, Esri Canada, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, ... re Lily Lake - Immediate Neighborhoods 14"= Property Viewer +- LY LAKE SCHOOL u OLIVE STREET PINE STREET HIGHLANDS OF STILLWATER LILY LAKE _ LILY LAKE PARK ORLEANS STREET CURVE CREST BOULEVARD iy CHURCHILL gTI L JUNI SC FOREST HILLS V, w 2 0 J 0 2 co STREET ATER R HIGH OOL Communay Maps Contributors. Metropolitan Council, MetroG€5, CtOponStroetMap, Microsoft Esn Canada, sn. HERE, Garm_ ■E ■ V esn 411 t • Lily Lake - Shoreline and Park (property & parking) ‘totr. Property V ewer �j - ",, a «f �► - '. -Tr;, r - -z ..�s. 3r—.s = -vim � A `.,��, 1r,i �. '���'� . ., , y, '* y - 1. F4.+ sy ,1. y,• , - t, • rd ..~S, nT f • ., . r �Jf �}A . t. r - , . .........T. T4 .• i .:�: 1 • INI=P 'Z.Y+ r, N. i /IA 01,:%1 .... . I. 5!"! . I ' "1:441"‘.1:11111... �,�►.i... i ,A; ,. t� f,r 144%').04. •gii.plit__,,41.,-.• Us: — .1$ P. I, NCitIL ! ., : . 944 • iirk ter. Community Maps Contributors, Metropolitan Council, MetroGIS,AOpenStreetMap, Microsoft Esri Canada, Esri, HERE f A' Lily Lake - The Park Property Viewer '1 S4 • 1 look 11, 1 immunity Maps Contributors, Metropolitan Council, MetroGliWasln Coun Creating a Heart -Friendly Hub Phased Implementation Plan (community ideas) SHORT-TERM • One-way vehicular traffic • Greeley St pedestrian wayside rest • Canoe/kayak/paddleboard beach • Central 'hub' space • Accessible picnic & play areas • All season restrooms MEDIUM -TERM • Phased site improvements plan • Educational structures • Shoreline nature walkway • Wildlife observation deck • Noise -deflecting low berm • Pedestrian crossings • Walking paths & benches LONG-TERM • Youth/elderly recreation center • Pedestrian access extensions • Outdoor education area • Central lakeside platform/stage • Large multi -use, open -sided shelter Lily Lake Park - Short-term Improvements CANOE LAUNCH HUB rPLAZA ICE ARENA Y P2 P1 OCR 1-WAY EAR-ROU N STROOMS 1-WAY P3 r 2-WA • 1 ACCESSIBLE SHELTER IMPROVEMENTS NOISE -DEFLECTING LOW BERM/PLANTINGS PROPOSED BIKE TRAIL NEW WAYSIDE REST NOISE -DEFLECTING BERM/PLANTINGS ACCESSIBLE PLAYGROUND IMPROVEMENTS Lily Lake Park - Medium -term Improvements NEW OBSERVATION DECK f • NEW SHORELINE WALKWAY "! — �• I OOo< 1• ICE ARENA I i PEDESTRIAN CROSSING Lily Lake Park - Long -Term Improvements 41.IV- EXTENDED WALKWAY ICE ARENA EXTENDED WALKWAY COVERED ACTIVITY SPACE • • 4-00 < • NEW EDUCATION AREA EXTENDED WALKWAY Lily Lake Park - All Improvements SHORT-TERM IMPROVEMENTS MEDIUM -TERM IMPROVEMENTS LONG-TERM IMPROVEMENTS j- EXTENDED WALKWAY I NEW OBSERVATION DECK NEW SHORELINE WALKWAY CANOE LAUNCH ICE ARENA i EXTENDED N WALKWAY \ COVERED ACAIVITY SPACE HUB PLAZA ) --1;-- GZ_ O YEAR-ROUND \ RESTROOMS I_, NEW EDUCATION AREA ACCESSIBLE SHELTER IMPROVEMENTS NOISE -DEFLECTING LOW • BERM/PLANTINGS PEDESTRIAN CROSSING EXTENDED WALKWAY PROPOSED BIKE TRAIL NEW WAYSIDE REST NOISE -DEFLECTING BERM/PLANTINGS ACCESSIBLE PLAYGROUND IMPROVEMENTS Lily Lake - Arena Parking Lot, Ballfield #1 & Courts t ICE ARENA (-30,000sf) i HUB \ PLAZA 1-40-VERE-Di --ENTRY-- COVERED PARKING / EVENT SPACE 4 •a • ,r • ao` munity Maps Contributors, Metropolitan Council, MetroGlS. Wasbi�xon Count Lily Lake - Future Recreation Center? i HUB \ 1 PLAZA POTENTIAL FUTURE RECREATION CENTER (-60,000sf) mmunity Maps Contributors, Metropolitan Council, MetroGiS, Washington Coun Imagine!! • • ..•••• '--tFhilr-• • • .4rtl ,p3Vr , .• air. I • 7 :1 -.."374. , . • t. :,?)? -„ IV: 4.: I • A .;rdir ..40•? • ' ' • 46.06 ••• '••• • a -M. Sustainable Stillwater MN & Stillwater GreenStep Cities Update 2022 Presented to Stillwater City Council May 3, 2022 Here in Stillwater Sustainable Stillwater MN is a 501c3 nonprofit made up of volunteers who are making a difference in the health, sustainability, and resilience of our community. sustainablestillwatermn.org Definition Triad Sustainability is meeting our own needs without compromising the ability of future generations to meet their needs. Sustainability is not just environmentalism "Kiss the Ground"… public showing on 3/1 April Trash Dash 4/23 Solar in Schools Event 4/21 SSMN Birthday Party and Spring Fair 4/22 Stillwater Sunrise Rotary Presentation 4/219 Climate Victory Book Club - ongoing SMINC - Earth Day Tree Planting 4/30, 5/7 EV Charging Capacity Downtown Stillwater Landscaping for birds 5/10 Lights Out/light pollution - ongoing Promoting Climate Action in Stillwater - ongoing Rain Garden Management Workshop 5/12 Speaker at Trinity 5/15 or 5/22 Tree Planting at Pine Point Park 5/7 Downtown Cigarette Litter Campaign - ongoing Storm Drain Raking-Sweeping-Stenciling - ongoing Bridge the Valley - Bike Rally 2022 - 8/14 Rain Garden Maintenance - Ongoing What's that plant? - 1-7th - June, July, Aug, Sept Adopt-A-Storm Drain Program - ongoing Green Business Directory and Awards - Greater Stillwater Area - ongoing Bluebird Recovery Program of MN - ongoing 2022 Initiatives (to date) Garlic Mustard Pull Plastic Free July - Canvas Bag Raffle Fix A Flat Big River Farms event with the River Market Coop Supporting the Lily Lake Interceptor Pond Bridge the Valley - Bike Rally Lily Lake Buckthorn Bust What's That Plant? Public Lands Day: Master Naturalists Inventory Stillwater Projects Boom Site Clean Up Team Trash Dash 2021 Trash Dash Nov 2021 November Buckthorn Pull SSMN NRWG Volunteer Thank-You Event Downtown Cigarette Litter Campaign Adopt-A-Storm Drain Program Rain Garden Maintenance Green Business Directory and Awards - Greater Stillwater Area Bluebird Recovery Program of MN 2021 Initiatives (recorded) SSMN Achievements: ✔Stillwater becoming a GreenStep City ✔Creating a “Green Business Directory” with 80+ enrollees ✔Becoming a certified “Bike-Friendly City” in 2021 ✔Leading Stillwater to “Bird City” certification in 2021 ✔Finding 35 Adopt-a-Rain Garden maintainers (90+ gardens) ✔Recruiting 218 Adopt-a-Storm Drain to stencil drains ✔Bringing in prairieland & shoreline buffer site maintainers ✔Urging Stillwater to adopt a “Complete Streets” policy Stillwater GreenStep Cities SSMN uses a state-wide program – GreenStep Cities – as a guide for its environmental “best practices.” The 29 BP’s address: •Buildings and Lighting •Land Use •Transportation •Environmental Management •Resilient Economic & Community Development Because these equate to universal sustainable efforts, the city can use GSC for direction in all its plans & actions. Your GSC Best Practices so far . . . BP 1.1 Low-cost lighting BP 1.4 Flexible Workplace policy BP15.1 Adopt sustainability purchasing policy BP 15.2 Purchased solar garden energy (57%) BP 16.2 BP public & private tree planting BP 16.6c Adopt Emerald Ash borer plan BP 17.1 Adopt MIDS for Stormwater BP 24.1 Establish a GSC committee BP 24.2 Inform community of goals and progress BP 25.3 “Green Tourism Campaign” launched BP 23.7 “Buy Local” promotion launched A DECADE TO MAKE A CHANGE SO . . . WHAT’S NEXT? Partner with the city to adopt a “Climate Action Plan” (CAP) into its 2023 work plan and budget WHAT’S CAP? A road map to follow to protect people, property and the economy from climate change. Key pieces of the plan are: Mitigation – reducing climate change – involves reducing the flow of heat-trapping greenhouse gases into the atmosphere Adaptation – developing ways to protect people and places by reducing their vulnerability to climate impacts We ask that the city hire a consultant to create a baseline greenhouse gas and climate vulnerability assessment. GreenStep Cities aligns with Climate Action Plan GSC - Choose actions and work at your own pace. CAP - Document current conditions and set goals based on greatest impact Following GSC guide - See BP 29 29.1 - Create a Weather Emergency Plan - could be the ADAPTATION part of CAP that protects people and places by reducing their vulnerability to climate impacts. Note that BP 29.2 - 29.8 defines a full Climate Action Plan. Our 2022-23 Ask . . . 1.Baseline study for Climate Action Plan in the 2023 City Budget 2.Continue “Bike Friendly City” efforts 3.Collaborate with SSMN on Complete Streets policy 4.Continue work with zoning modifications sustainablestillwatermn.org THANK YOU FOR YOUR ATTENTION! Any Questions? Specific to the Stillwater Area Major Climate Change Trends ? 1.Warmer Winter & Nights 2.Longer Growing Season (Hardy Zone 5) 3.Wetter Spring 4.More Severe Weather Side Effects? •Destroyed roads & other infrastructure •Shorter winter sports - ice fishing, ice mazes, hockey . . . •Longer seasonal allergy season •More ticks-mosquitoes •Tree grove die-off/migrating north •Different bird migration patterns 2021 SSMN Initiatives (recorded) Garlic Mustard Pull Plastic Free July - Canvas Bag Raffle Fix A Flat Big River Farms event with the River Market Coop Supporting the Lily Lake Interceptor Pond Bridge the Valley - Bike Rally Lily Lake Buckthorn Bust What's That Plant? Public Lands Day: Master Naturalists Inventory Stillwater Projects Boom Site Clean Up Team Trash Dash 2021 Trash Dash Nov 2021 November Buckthorn Pull SSMN NRWG Volunteer Thank-You Event Downtown Cigarette Litter Campaign Adopt-A-Storm Drain Program Rain Garden Maintenance Green Business Directory and Awards - Greater Stillwater Area Bluebird Recovery Program of MN NOTE: There were other activities accomplished in 2021 but the leaders did not complete the “Initiative Form” so that these go unrecorded. 2022 SSMN Initiatives (to date) "Kiss the Ground"… public showing on 3/1 April Trash Dash 4/23 Solar in Schools Event 4/21 SSMN Birthday Party and Spring Fair 4/22 Stillwater Sunrise Rotary Presentation 4/219 Climate Victory Book Club - ongoing SMINC - Earth Day Tree Planting 4/30, 5/7 EV Charging Capacity Downtown Stillwater Landscaping for birds 5/10 Lights Out/light pollution - ongoing Promoting Climate Action in Stillwater - ongoing Rain Garden Management Workshop 5/12 Speaker at Trinity 5/15 or 5/22 Tree Planting at Pine Point Park 5/7 Downtown Cigarette Litter Campaign - ongoing Storm Drain Raking-Sweeping-Stenciling - ongoing Bridge the Valley - Bike Rally 2022 - 8/14 Rain Garden Maintenance - Ongoing What's that plant? - 1-7th - June, July, Aug, Sept Adopt-A-Storm Drain Program - ongoing Green Business Directory and Awards - Greater Stillwater Area - ongoing Bluebird Recovery Program of MN - ongoing Date: May 3, 2022 TO: Mayor and Council FROM: Beth Wolf, City Clerk SUBJECT: Issuance of a new On-Sale Liquor License with Sunday Sales for The Dock DISCUSSION: Koch Companies Inc dba The Dock located at 425 Nelson St has submitted an application for an on-sale with sunday sales intoxicating liquor license. RECOMMENDATION: Staff recommends approval contingent upon the satisfactory investigation, inspections, and approvals from the Police, Fire, Building, Finance Departments, Washington County Public Health and Environment and Minnesota Alcohol Gambling Enforcement Division (AGED). It should be noted that AGED approval is the last approval required before staff issues the license to the establishment. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion approving the issuance of a new On-Sale Liquor License with Sunday Sales for Koch Companies Inc dba The Dock contingent upon the satisfactory investigation, inspections, and approvals from the Washington County Public Health and Environment Department, Police, Fire, Building, Finance Departments and Minnesota Alcohol & Gambling Enforcement Division. Zoom Meeting Participant ID: 224862 X Q S Recording... n • Beth Wolf Tessa Boettner City Hall present... if Tessa Boettner IT1 Join Audio Start Video City Hall presentations Rose Holman Rose Holman Tim Gladhill Matthew DeBow Eric Hansen j' Matthew DeBow Eric Hansen » Type here to search Security das Participants Share Screen Pause/Stop Recording Reactions More ..: View Participants (8) C2 Find a participant IFI(Host, me, participant ID: 224862) CD 0 op Mute All Rose Holman (Co -host) 0 F Stillwater AV 0 DI Eric Hansen Matthew DeBow Tessa Boettner City Hall presentations Tim Gladhill rZa Invite 7:08 PM (Ix 5/3/2022 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us NOTE: Public can participate in person at City Hall, online at www.zoomgov.com or call 1-646-828-7666 and enter the meeting ID number: 161 843 8759 or watch live on the city website or on local Channel 16. Public comments can be emailed to stillwater@ci.stillwater.mn.us REVISED AGENDA CITY COUNCIL MEETING May 3, 2022 REGULAR MEETING 4:30 P.M. I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Friends of Lily Lake Presentation 2. Sustainable Stillwater Presentation 3. Short Term Home Rental Regulations Discussion 4. Alcohol in City Parks IV. STAFF REPORTS 5. Public Works Director 6. Police Chief 7. Fire Chief 8. Finance Director 9. Community Development Director 10. City Clerk 11. City Attorney 12. City Administrator 13. Library Director V. RECESS RECESSED MEETING 7:00 P.M. VI. CALL TO ORDER VII. ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX. RECOGNITIONS OR PRESENTATIONS 14. Proclamation – Mental Health Month 15. Council Service Awards for Commission Members – Heidi McAllister and Daren Anderson (Downtown Parking Commission); Ken Walls (Heritage Preservation Commission); Sam Nelson (Parks and Recreation Commission); and Eric Hansen (Planning Commission), 16. Council Service Award for Cam & Renee Murray, Sustainable Stillwater X. OPEN FORUM – the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. XI. CONSENT AGENDA – these items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 17. April 19, 2022 regular meeting minutes 18. Payment of Bills 19. Boards and Commission Appointment of Members 20. Closure of Sam Bloomer Way – Resolution Page 2 of 2 City Council Meeting Agenda May 3, 2022 21. Crosby Hotel Valet Parking License Renewal – Resolution 22. Denying appeal by Patrick Kelly on Case No. 2022-13 for property at 516 Myrtle St W – Resolution 23. Liquor License Premise Amendment for The Lumberjack and Lolito – Resolution 24. Northland Park Watermain Extension Contract Agreement 25. Retail Sale of Fireworks Permit for Cub Foods 26. Roll-off Hauler License for Keith Krupenny & Son Disposal 27. Gutter System for City Hall Repair Project XII. PUBLIC HEARINGS – when addressing Council please limit your comments to 10 minutes or less. 28. Case No. 2022-13 to consider a request by Michael Koch of PMI Homes, Inc. and Steve and Lynn Thron for a Preliminary and Final plat to split 516 Myrtle St W into two separate lots. Notices were mailed to affected property owners and published in the Stillwater Gazette on April 8, 2022. – Tabled to May 17, 2022 City Council Meeting. XIII. UNFINISHED BUSINESS 29. Event Policy Update and Fee Schedule Amendment – 2 Resolutions XIV. NEW BUSINESS 30. Chicken Permit at 706 Everett Drive 31. 4th of July Celebration 32. 2022 Street Improvement Project Accepting Bid and Awarding Contract – Resolution 2021 Sidewalk Improvement Project Accepting Bid and Awarding Contract – Resolution 33. Water Sprinkling Restriction Ordinance Amendment for Homeowner Associations – Ordinance 1st Reading XV. COUNCIL REQUEST ITEMS XVI. ADJOURNMENT ! "# $% && ' ' (()%% !* ' +,-. - --# )() !*!- +.&!/ (( .'#" 0.& 1- $( 02 # "+" ' 3*&  ) -0## 5. %))% 0&# /$ ##-1 ($$ 6 +,-. - --# () 7"!1 . 7"!1 ) 7/3'! 2 7###!#. $ - 5. )$ 8#9 & 7*" ( $) -'# 2 '#/& # $ $) 0 # $) *# +,-. - --# .. # * +,-. -1" ( 9# : # --# 9##0 "' .- ,-. ) 9*.-/ '"..!- 1-!!# ((%$ 9. ;1- (( ) 9 3 # 1# & (( +0'&# 1 '&# % +."/ . * 6 ,!&#! % +."/0!#'! #:0 ) )$ 2 " ,-. % ' 2 3& # <! = / ( > =1# # ' ) >#!+?- * : * >" </!#!# $$ >-0!@ ;73 3 ' - >!--#/ 7!/. . )) ) < 2 ' <#!/.- 1# 1 < /+,-. 0 +,-. <& 1* 0 #" * ( 29 . 9- ($% 2 . #3 1 = " ) $$ 17/ 3.& .#" --- (%% "06 < . '* ) "#1#! 9 713*/ ((( !> +,-. /#! %%% ! .# #+"/ % $ #.- --# * * &# / ( 0 #!;#.-/ # %( 01 : 3.& 8 '* % 0 1##+# .-/ ##'&##! % 0! --# % )) 0 -# #+*. # '. ) 0! 01/ +,-. - --# %$% 0 !!".-/ ' "#! $( 0 01#2 7#!"- ))( 069- <# 19"= = .-. % 6 # ' ". # 6 ." " --# )% ;9- ; --# ; +#* .-/ *0 ) '89 " 0./ ) A##- ; --# ) $ 3 3-# 2 !!! $) 3 . 9 ##! - # $($ 2 >#* $ - '. #>- 6'" " %)% $ ?7 !' 3.-#" 9'B )) 0 9# $ ## ## !01# 1#- $) ## 0 .-/ 1# * .. .- 2 ## -#1! ) . 3*&  % $ % &# ..!2 # & - (( #. /!' # #/! 1"-.- ) 8 7& +,-. - --# $ 5#2 ' " --# $ 2 !. ,-. $( = 1" * 9 1!+! (% = 0". =2806 %/- - ) ( = * * 2 = 9 %( =# 1 >!"+ 3!8(7!" =/ #" .47 0 # % .!1# . 121 . 1 (% 7!/# '". $% 7#., 1 '". )% 7! 0 # )$% 9/# &/!3! <& 1* # 3" % 0! : #--# ) 0! - 0 # $$ ;062* '1801 $% = 1" /&/ A %)) = 1" /0 >! '". <! --# / #-1 $) # ## ! %% 2 #!# # 0 01# 3- )$) 6 <. 3!*-/. % '0 / 0 " $ ' . 6 # ' " $$$ ## >4 & - 4=# =# * %))$) @#+"/ +"/ ) $ !- !&/ 1 ## /# 1 %!!/0/))) 0/! 4# iliwater THE BIRTHPLACE OF MINNESOTA DATE: May 3, 2022 TO: Honorable Mayor and City Councilmembers FROM: Mick Greiner, Facilities Manager SUBJECT: City Hall Repair Project BACKGROUND Stillwater City Hall is undergoing repair due to water intrusion and deterioration which includes tuckpointing and sealing the south facing wall as well as installing a gutter system. At the April 19th City Council meeting, Council approved the contract for tuckpointing and sealing. Attached is a contract to install the gutter system. RECOMMENDATION Staff received quotes to complete this project and recommends entering into a contract with Diverse Construction Services LLC. ACTION REQUESTED If Council concurs with recommendation, they should pass a motion approving Agreement of Services with Diverse Construction Services LLC for the installation of a gutter system on City Hall. AGREEMENT FOR SERVICES THIS AGREEMENT ("Agreement) is made and executed this 1 day of April , 2022 by and between the City of Stillwater, 216 4th Street North, Stillwater, Minnesota 55082, ("City") and !7 viv r _. (name), f,2`3 tr`' 1 -d e- (address) ("Contractor"). C,evw,�a u c Ear 1 S 2.tai e.e,,s a) f-i-4-19b y Pi/3`TS-9 g WHEREAS, the City has accepted the proposal of the Contractor for certain Services; and WHEREAS, Contractor desires to perform the Services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Contractor as an independent contractor for the purpose of performing certain Services ("Services"), as defined in the following documents: i. A proposal dated March 22.2022, incorporated herein as Exhibit A; ii. Other documentation, incorporated herein as Exhibit B. (Hereinafter "Exhibits.") b. Contractor covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibits, subject to Section 7 of this Agreement. c. Contractor agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including all safety standards. The Contractor shall be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the Services. The Contractor represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed and has obtained all permits from all applicable agencies and governmental entities. 2. PAYMENT. a. City agrees to pay and Contractor agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Contractor shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Contractor shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. d. Prior to payment, the Contractor will submit evidence that all payrolls, material bills, subcontractors and other indebtedness connected with the Services have been paid as required by the City. 3. TERM. The term of this Agreement is identified in the Exhibits. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the same terms and conditions as herein stated. 1 4. TERMINATION AND REMEDIES. a. Termination by Either Party. This Agreement may be terminated by either party upon 30 days' written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by the Contractor, Contractor shall be paid for Services rendered and reimbursable expenses through the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non -performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. c. Remedies. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City as a result of any breach of this Agreement by the Contractor. The City may, in such event, i. Withhold payments due to the Contractor for the purpose of set-off until such time as the exact amount of damages due to the City is determined. ii. Perform the Services, in which case, the Contractor shall within 30 days after written billing by the City, reimburse the City for any costs and expenses incurred by the City. The rights or remedies provided for herein shall not limit the City, in case of any default by the Contractor, from asserting any other right or remedy allowed by law, equity, or by statute. d. Upon termination of this Agreement, the Contractor shall furnish to the City copies or duplicate originals of all documents or memoranda prepared for the City not previously furnished. 5. SUBCONTRACTORS. Contractor shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Contractor shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Contractor's receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Contractor will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. 7. DELAY IN PERFORMANCE. Neither City nor Contractor shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Contractor under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 8. CITY'S REPRESENTATIVE. The City has designated Mick Greiner — Facilities Manager to act as the City's representative with respect to the Services to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the Services covered by this Agreement. 2 9. PROJECT MANAGER AND STAFFING. The Contractor has designated to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Contractor may not remove or replace these designated staff without the approval of the City. 10. INDEMNIFICATION. a. Contractor and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Contractor and City, they shall be borne by each party in proportion to its own negligence. b. Contractor shall indemnify City against legal liability for damages arising out of claims by Contractor's employees or subcontractors, including all liens. City shall indemnify Contractor against legal liability for damages arising out of claims by City's employees or subcontractors. 11. LNSURANCE. During the performance of the Services under this Agreement, Contractor shall maintain the following insurance: a. Commercial General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended, b. Workers' Compensation Insurance in accordance with statutory requirements. c. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Contractor shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the Commercial General Liability Insurance policy. 12. WARRANTIES. Contractor warrants and guarantees that title to all work, materials, and equipment covered by any invoice, will pass to City no later than the Completion Date. Contractor warrants that all work will be free from defects and that all materials will be new and of first quality. If within one (1) year after final payment any work or material is found to be defective, Contractor shall promptly, without cost to the City, correct such defect. 13. NOTICES. Notices shall be communicated to the following addresses: If to Contractor: Attention. 6 r'—Ati e Or emalled: rob vfi c_cei c 6, C-c) If to City: City of Stillwater 216 4th Street North Stillwater, MN 55082 Attention: Or e-mailed: 14. INDEPENDENT CONTRACTOR STATUS, All services provided by Contractor, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Contractor or as independent contractors of Contractor and not as employees of the City for any purpose. 15. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. 3 b. Waiver. A waiver by either City or Contractor of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party's rights with respect to any other or further breach. e. Nondiscrimination. Contractor agrees that in the hiring of employees to perform Services under this Agreement, Contractor shall not discriminate against any person by reason of any characteristic protected by state or federal law. d. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. e. Amendments, Any modification or amendment to this Agreement shall require a written agreement signed by both pages. f. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. g. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. h. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. CITY OF STILLWATER By: Ted Kozlowski, Mayor By: Beth Wolf, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) The foregoing instrument was acknowledged before me this of 2021 by Ted Kozlowski, Mayor and Beth Wolf, City Clerk for the City of Stillwater. CONTRACTOR STATE OF MINNESOTA COUNTY OF k(-, Notary Public Commission Expires: _J_J Commissioned At: COMPANY NAME�/�. By: Q Ua `$ c# eV% t By (Please Print): go -t Title (Please Print): v' Y' r..(?__.S ► ci n ) )ss. ) The foregoing instrument was acknowledged before me this Zt of ViA , 2021 by c r {xinC = , its N..): 4ke. lr for LiV+5"lo-.. Cia\Sr[ta-l�vn clis V+ ) Public 4 Commission Expires• Lj3ii Z. Commissioned At. Keegan Samuel H Gerber NOTARY PUBLIC MINNESOTA My Commission EviEts 1/31/2025 5 C� I VE R S E IJ I_:1 1 L.I 1,1 SERVICES March 22, 2022 City of Stillwater Attn: Mick Greiner Re: Downspouts on Stillwater City Hall Diverse Construction Services LLC proposes to furnish the material and labor necessary to perform the work outlined below: Proposal Includes: • Fabricate and install new 24-gauge pre -finished sheet metal gutter and downspout on the east, west, and south sides of the Stillwater City Hall building • Fabricate and install two (2) new 24-gauge pre -finished sheet metal downspouts on the east and west sides of the south entrance canopy. Our price to complete this work $12,400.00 If you have any questions or require further information, please call 763-301-9899 or email me at robert@diverseconst.com . Respectfully, Robert Schreder Note: This proposal is valid for 30 days. It may be withdrawn or modified if not accepted during this time period. No pay if paid or pay when paid clauses will be accepted. If accepted, this proposal must become part of the construction contract as "the work." Proposal accepted by: Mick Greiner Title:_ Facilities Manager I] a te:_03/28/22 Diverse Construction Services LLC 82 - 38th Avenue Northeast Columbia Heights, MN 55421-3502 P: 763-205-1476 I F: 763-205-1665 I www.diverseconst.com I MN Contractor License No. BC639889 DATE: April 29, 2022 TO: Honorable Mayor and City Councilmembers FROM: Reabar Abdullah, Assistant City Engineer SUBJECT: Award of contract for 2021 Sidewalk Project (Project 2021-06) BACKGROUND On September 3, 2021 the City received quotes for the construction of 2021 Sidewalk Project. The lowest quote received was for $68,556 which was 50% higher than the engineers estimate. The quotes were rejected and the 2021 sidewalk project was added to the 2022 Street Improvement Project. As a result of this combination, the cost of constructing the 2021 Sidewalk Project is $35,802 which is 22.5% less than the Engineers estimate. RECOMMENDATION Staff recommends that the City Council accept the cost for constructing 2021 Sidewalk project as part of the 2022 Street Improvement Project. ACTION REQUESTED If Council concurs with staff recommendation, Council should pass a motion adopting Resolution No. 2022-___, ACCEPTING BID AND AWARDING THE CONTRACT FOR 2021 SIDEWALK PROJECT (PROJECT 2021-06). City of Stillwater Washington County, Minnesota RESOLUTION 2022-xxx ACCEPTING BID AND AWARDING CONTRACT FOR 2021 SIDEWALK PROJECT (PROJECT 2021-06) WHEREAS, the 2021 Sidewalk Improvement Project will be combined with the 2022 Street Improvement Project; and WHEREAS, pursuant to an advertisement for bids for the 2022 Street Improvement Project, five bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; BIDDER BID AMOUNT Miller Excavating, Inc., Baytown, MN $2,174,696.38 MPM Minnesota Paving & Materials, Rogers, MN $2,257,037.23 Dresel Contracting, Inc., Chisago City, MN $2,277,265.74 T.A. Schifsky, North St. Paul, MN $2,358,016.27 Engineer's Estimate $1,968,787.94 and WHEREAS, it appears that Miller Excavating, Inc., Baytown, MN is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, the Mayor and Clerk are hereby authorized and directed to enter into a contract with Miller Excavating, Inc., Baytown, Minnesota in the name of the City of Stillwater for the improvement of streets and sidewalks according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. Adopted by the City Council this 3rd day of May 2022. CITY OF STILLWATER ___________________________________ Ted Kozlowski, Mayor Attest: _______________________________ Beth Wolf, City Clerk 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us NOTE: Public can participate in person at City Hall, online at www.zoomgov.com or call 1-646-828-7666 and enter the meeting ID number: 161 843 8759 or watch live on the city website or on local Channel 16. Public comments can be emailed to stillwater@ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING May 3, 2022 REGULAR MEETING 4:30 P.M. I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. Friends of Lily Lake Presentation 2. Sustainable Stillwater Presentation 3. Short Term Home Rental Regulations Discussion 4. Alcohol in City Parks IV. STAFF REPORTS 5. Public Works Director 6. Police Chief 7. Fire Chief 8. Finance Director 9. Community Development Director 10. City Clerk 11. City Attorney 12. City Administrator 13. Library Director V. RECESS RECESSED MEETING 7:00 P.M. VI. CALL TO ORDER VII. ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX. RECOGNITIONS OR PRESENTATIONS 14. Proclamation – Mental Health Month 15. Council Service Awards for Commission Members – Heidi McAllister and Daren Anderson (Downtown Parking Commission); Ken Walls (Heritage Preservation Commission); Sam Nelson (Parks and Recreation Commission); and Eric Hansen (Planning Commission), 16. Council Service Award for Cam & Renee Murray, Sustainable Stillwater X. OPEN FORUM – the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. XI. CONSENT AGENDA – these items are considered routine and will be enacted by one motion with no discussion. Anyone may request an item to be removed from the consent agenda and considered separately. 17. April 19, 2022 regular meeting minutes 18. Payment of Bills 19. Boards and Commission Appointment of Members 20. Closure of Sam Bloomer Way – Resolution Page 2 of 2 City Council Meeting Agenda May 3, 2022 21. Crosby Hotel Valet Parking License Renewal – Resolution 22. Denying appeal by Patrick Kelly on Case No. 2022-13 for property at 516 Myrtle St W – Resolution 23. Liquor License Premise Amendment for The Lumberjack and Lolito – Resolution 24. Northland Park Watermain Extension Contract Agreement 25. Retail Sale of Fireworks Permit for Cub Foods 26. Roll-off Hauler License for Keith Krupenny & Son Disposal XII. PUBLIC HEARINGS – when addressing Council please limit your comments to 10 minutes or less. 27. Case No. 2022-13 to consider a request by Michael Koch of PMI Homes, Inc. and Steve and Lynn Thron for a Preliminary and Final plat to split 516 Myrtle St W into two separate lots. Notices were mailed to affected property owners and published in the Stillwater Gazette on April 8, 2022. – Tabled to May 15, 2022 City Council Meeting. XIII. UNFINISHED BUSINESS 28. Event Policy Update and Fee Schedule Amendment – 2 Resolutions XIV. NEW BUSINESS 29. Chicken Permit at 706 Everett Drive 30. 4th of July Celebration 31. 2022 Street Improvement Project Accepting Bid and Awarding Contract – Resolution 32. Water Sprinkling Restriction Ordinance Amendment for Homeowner Associations – Ordinance 1st Reading XV. COUNCIL REQUEST ITEMS XVI. ADJOURNMENT STRATEGIC VISIONING PRELIMINARY FINDINGS AND RECOMMENDATIONS [Draft: 25th April 2022] Lily Lake… a recreational gem at the heart of residential Stillwater 1. EXECUTIVE SUMMARY What could Lily Lake and its adjoining park best become to serve its immediate neighborhoods as well as all Stillwater area citizens? That’s what the Friends of Lily Lake (FLL), with the help of many community participants, have been trying to determine over the past year. As water quality issues seem to be reasonably under control, and the State of MN announced it is removing Lily Lake from its Impaired Waters List, FLL is proceeding further in their mission: “To preserve and enhance the quality and enjoyment of Lily Lake and its surrounding land, including the park and woodlands, for all FLL members, area residents, and the general public… through stewardship, communication, education, lobbying, community socialization, and promoting effective volunteerism.” Based on substantial community input, we envision enhancing the Lily Lake area by restoring it to a hub and heart of its surrounding neighborhoods, as well as the whole city itself. The updated area could feel more like a ‘cabin’ or a ‘backyard’... definitely a destination for playing, learning, and relaxing in a carefully balanced natural environment within an urban setting… a more significant ‘place’ within our city. This we believe could be achieved by implementing some, if not eventually all, of the ideas generated by this initiative, most of which are strongly in alignment with the City’s Strategic Plan. _____________ Background : In 1995 a small neighborhood group approached the City for possible water quality improvements, which were begun. The Lily Lake Association was formed in 2013, primarily as a more formal advocacy group for weed and algae reduction, prompting the installation of several phosphorus reduction practices. After the water quality controls were well underway, and in order to encourage broader involvement and a wider focus, in 2021 Lily Lake Association was renamed “Friends of Lily Lake”… envisioning the lake, its adjacent park and woodlands becoming much more of a destination and ‘place’ for surrounding neighborhoods and all local residents… just like it was in years past. Highest and Best Use for the Lake, its Park and Surrounding Woodlands: Lily Lake Park occupies a very unique and valuable setting within the city as an urban lake, with a park and adjoining woodlands with diverse native wildlife. Current, popular uses, such as ballfields, pickleball courts and the ice arena that are enjoyed by many, do not enhance, or even acknowledge, the natural quality of Lily Lake and its surroundings. The ice arena in particular is inward-facing, is turning a blind-eye to its surroundings, and hence could possibly be relocated almost anywhere without detriment. Could this park be enhanced or expanded to promote the serene charm of the area? What could be done to explore greater potential for the area and, if necessary, suggest improvements? Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 1- 1 of 3 Strategic Visioning: In January 2020 the FLL Board voted to conduct a community Strategic Visioning initiative, using a “Convergent Facilitation” process, led by the volunteer efforts of Barb Bickford of Bickford Collaboration. This was endorsed by the City Council at their 2nd February 2021 meeting, with Ryan Collins (Ward 1 Councilmember) closely following, and often participating in, the process. During the summer and fall of 2021, FLL engaged the community via surveys and face-to-face driveway gatherings to gather concerns, which are listed in the report’s Appendices, and are summarized in the Guiding Principles (incorporated within this report). In answering the question “What do you like, or would like, to do at Lily Lake and its surroundings?” , the top three answers were walkability, use of watercraft and enjoyment of nature. FLL’s Convergent Facilitation Process (above): Started in 2020, and extended into 2022 FLL hosted visioning meetings in November to generate ideas and suggestions that would meet the Guiding Principles. Since November, FLL has consolidated those ideas into a set of proposals to pass on to the City to review and hopefully act upon. Some of the proposals include inexpensive initiatives, while others will need careful planning, funding, design and construction. Preliminary Findings and Recommendations: The community’s needs and preferences about Lily lake, as we understand them now, are expressed in the report’s enclosed Guiding Principles. These are worded in a way that we hope everyone can support and build upon; and we are open to revising them as more people participate in the vision. FLL recommends that the City adopt the Guiding Principles to aid in the initial implementations, as well as for future actions at or near Lily Lake. FLL proposes the following initiatives be reviewed and accepted by the City, in support of the community-generated vision. (A more complete list is included in the report’s Appendices): ● Short-term - Simple Initiatives : ○ Designate one-way vehicular traffic around the park, and striped bike lanes ○ Provide bike racks in the park ○ Remove invasive trees and plants ○ Create a pedestrian wayside rest along Greeley Street ○ Repurpose beach for canoe/kayak/paddle board use ○ Expand existing snow clearing for skating, skiing and walking in the park and lake ○ Encourage group events and activities in the park. ○ Communicate about the activities and assets of the park and lake. ○ Continue the County’s “safe swimming” education programs Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 1- 2 of 3 ○ Invite Friends of Lily Lake to relevant Park and Recreation Commission meetings ○ Reserve and plan for the central ‘hub’ space near the former beach ○ Study the intensity of use and remaining useful life of facilities and amenities in the park ○ Improve wheelchair accessibility to, and use of, the picnic areas and playground ○ Provide toilets for all seasons at the park ○ Provide trash and recycling cans throughout the park ○ Provide electricity for food vendors ○ Invite the public to adopt and care for gardens and natural areas ● Medium-term - Moderate Initiatives : ○ Develop a comprehensive phased site plan for improving the park ○ Expand native and pollinator plantings in the park ○ Provide educational structures in the park, for nature, history, water activities, etc. ○ Add shoreline walkway from the existing fishing pier past the beach ○ Extend walkway to NW extent of City property, adding new observation deck/fishing pier ○ Study and improve sensory appeal of the park for people of varying abilities ○ Form a noise-deflecting berm and plantings between the playground and Greeley Street ○ Improve the safety of pedestrian crossings to the park along Greeley Street ○ Support neighborhoods and cultural groups in providing activities in the park ○ Provide public transportation to the park ○ Implement a plan to continually remove buckthorn and invasive plants from the park ○ Install walking paths with benches to promote walking in the park ● Long-term - Larger Initiatives : ○ Study replacement of ice arena with youth and elderly recreation center ○ Negotiate for pedestrian access from apartments, Highlands and Forest Hills ○ Create an outdoor education area including an open-air semicircle of seating ○ Create a central lakeside hub with a low platform/stage and with seating facing the lake ○ Construct a multi-use, open-sided, roofed area over part of the main parking lot. Alignment with the City’s Strategic Plan: We believe that many of the recommendations contained in this visioning initiative will enhance the city’s ability to follow its own Strategic Plan. The FLL’s recommendations address and are in alignment with at least 15 of the 39 bullet-points in the city’s current Mission Statement, Core Values, and Strategic Plan. Closing / Next Steps: The FLL requests that the City consider the findings of this report, which align and integrate well with the City's strategic plan. A phased implementation plan to carry out many, if not eventually all, of the community-generated ideas, would ease the fiscal impact and allow for partnerships to emerge with individual volunteers and community organizations. Initially, however, rather than overwhelm the City and ask for sign off on our entire report’s recommendations, we think it best to start by focusing on getting approval for the first short-term recommendationjs of the plan for easier implementation … … and the Friends of Lily Lake are here to help! (If you have received this Executive Summary as a stand-alone document, be aware that a full, more detailed “Strategic Visioning Report” with Appendices is available upon request from lilylake.webmaster@gmail.com ) Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 1- 3 of 3 2. Table of Contents Cover 1. Executive Summary 2. Table of Contents 3. Context - History of Lily Lake, the Park and the Woodlands - History of the Friends of Lily Lake (formerly Lily Lake Association) - Lakeshore Property Ownership 4. Draft Guiding Principles [Criteria] 5. Visioning Narrative - Balancing Natural Environment and Ambience within Urban Context - Within the Park Complex - Connecting to the Community 6. Alignment with City’s 2020-25 Strategic Plan 7. Recommendations - Preliminary Findings and Recommendations - Near-Term: Simple Initiatives - Medium-Term: Moderate Initiatives - Long-Term: Bigger Initiatives 8. Closing Statement 9. Acknowledgements Appendix: A1. Public Input A2a. Ideas (by topic) A2b. Ideas (by timing) A3. Photographs A4. Maps A5. FLL Phased Vision Concept Site Plans (slides) Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 2- 1 of 1 3. Context History of Lily Lake, the Park and the Woodlands Lily Lake, in S llwater, MN, is a 44 acre body of water named because of the abundance of white water lilies. Its charm, with park and woodlands adjacent and its accessibility, within the city limits of S llwater, make it a gem worth cherishing. The area’s original inhabitants, the Objibwe hunted, fished and searched for an area where prophecy urged them to “move west (along the Great Lakes) to the land where food grows on the water.” Archeologists have documented ac vity of Na ve Americans between 9,000-12,000 years ago. Historically, the area was important because of the waterways for trade and food produc on. ( Brent Peterson’s “History of Washington County ) The park was established in 1948 under the leadership of George Kunz and named the Veteran’s Beach and Beach House. Prior to that, the local swimming beach was in the park on the east side of the St Croix River. The more recent 11-acre park and recrea onal complex (ice arena) was located on land purchased in three segments in 1922, 1951, and the late 1960s, and was completed in 1971. People from St. Paul would ride a train to the lake which was known for its clarity and depth. The ice was so clear, in fact, that it was once ‘harvested’ by the St Croix Ice Company from the lake in winter, and shipped locally for food storage in warehouses, stores, and restaurants year-round. Rumors suggest that one of their large cu ng machines sank into the lake, but evidence of the opera on has been found recently in a wooded area near the fishing pier. Also famous in the history of the Lily Lake area is the horse named Dan Patch who trained on a track on the western side of the lake above the woodlands. Historic aerial photos clearly show evidence of this track. Several of the streets are named as reminders of the horse track training grounds. The large ‘Connor House’ (east of the lake) was built around 1910. Local cavalry used to camp for training on the meadows adjacent to this house, that extended down to the lakeshore on this east side. The City, with the aid of the Historic Preserva on Commission, commissioned a “History of Development ” report about 15 years ago, to determine how surrounding developments might have affected the lake. (E.g. Mud from the lake bo om was dredged up to build the houses on Lake Drive on the north-west shore.) The south end of the lake used to be a shallow por on of the lake that was a fish spawning place, which was filled to accommodate the park and ball fields. Storm-water pipelines were also installed from the pond east of Lily Lake Elementary School, and also from the Middle School playing fields. Current Condi ons The park boasts of busy pickleball courts, ac ve basketball matches, a small children’s playground, raucous baseball games, and quiet fishing. Two small picnic shelters offer visitors a chance to gather with friends or families. Winter has become more ac ve as skaters, skiers, snowshoers, and anglers enjoy the opportunity afforded to them by the frozen lake. Lily Lake is a great fishing lake with easy access right in S llwater. The lake was ‘de-motorized’, except for electric motors, in 1980 under Ordinance No. 470 (updated on 1st Feb 2000 by City Code 48-3). Anglers can expect to catch a variety of fish including black bullhead, black crappie, bluegill, brown bullhead, green sunfish, hybrid sunfish, largemouth bass, northern pike, pumpkinseed, sauger, walleye, yellow perch, bowfin (dogfish), white sucker and golden shiner. Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 3- 1 of 3 History of the Friends of Lily Lake (formerly Lily Lake Associa on) In 1995 Linda Hargroder and Ed Cain spearheaded a Lily Lake Homeowners Group to request the city to remove weeds and algae. Early in 1996 Bill Ferke, Del Peterson and Gary Warren, further brought the demise of the lake water quality to the forefront of the City’s a en on. Later Bill Fierke’s “Save Lily Lake Now” 1998 booklet presenta on, included a diagram showing a depth decrease in the lake of 12 feet due to silt build-up. The current organiza on was re-formed in 2013 as the Lily Lake Lake Associa on, again by Del Peterson and Gary Warren, primarily to further inves gate the cause of excessive aqua c plant growth and to permanently reduce its sources and nega ve effects on the lake. In 2021 the organiza on was renamed the "Friends of Lily Lake" to make it feel more inclusive and accessible to non lakeshore owners; especially those who have fond memories on or around Lily Lake, plus those who live in its surrounding neighborhoods and would like to par cipate in its care and enjoyment, for themselves and many genera ons to come. With the assistance of the Middle St Croix Watershed Management Organiza on and the City, the phosphorus reduc on studies and remedies are now somewhat under control, and have succeeded in ge ng Lily Lake removed from the State of Minnesota's "Impaired Waters List.” Hence the organiza on is now moving on to envisage bringing back Lily Lake’s former ‘fame’ as the heart of the neighborhood… while also incorpora ng its adjacent park and woodlands to become much more of a des na on and ‘place’ for surrounding neighborhoods and all local residents… just like it was in years past. Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 3- 2 of 3 Lakeshore Property Ownership The following 38 parcels abut Lily Lake’s shoreline: ● 5 x City of Stillwater (1 Lily Lake Park & 2 adjacent properties on woodlands and Greeley St, 2 street rights of way dead-ends, Hemlock St, Lake St W) ● 1 x Highlands of Stillwater Homeowners Association (1 Outlot, 11 adjacent Driving Park Rd residential property owner members) ● 32 x Individual Residential Properties (4 Pine Tree Tr, 7 Lake Drive, 1 Brick St, 2 Hemlock St, 1 Pine St, 2 Grove St, 5 Willard St, 2 Owens St, 1 Abbott St, 7 Greeley) Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 3- 3 of 3 Guiding Principles (3/6/2022) The community would like future plans for Lily Lake, its park and near neighborhoods to take into considera on the following Guiding Principles: A. Natural environment 1. Achieve compliance with the Clean Water Act. 2. Provide and maintain water quality infrastructure in the Lily Lake Watershed, including stormwater management and rain gardens. 3. Enhance and maintain na ve ecosystems in and near Lily Lake and Brick Pond. 4. Remove invasive species that are a detriment to fish, birds and na ve wildlife and plants. 5. Support pollinator species. 6. Create opportuni es to observe, learn about and appreciate nature. B. Community enjoyment 1. Create an appearance in the park that is natural, pleasant and invi ng to the whole community. 2. Provide a visual focal point between the park and the water. 3. Provide spaces for families and the community to gather for events. 4. Minimize noise from Greeley St and maintain the quiet, peaceful nature of the park and lake. 5. Create a place that appeals to all five senses (touch, sight, hearing, smell, and taste) and to people with diverse abili es. 6. Provide opportuni es for people to improve their physical and mental health. 7. Enhance communica ons and understanding about Lily Lake, Brick Pond, the park, nature, ac vi es and events. 8. Share the history of Lily Lake, Brick Pond and nearby neighborhoods. 9. Maintain a balance between urban and natural uses of the park. C. Community responsibility 1. Foster a sense of shared public responsibility for caring for Lily Lake, Brick Pond, the park and other adjacent public land and neighborhoods. 2. Make it easy and obvious for people to manage their wastes at the park. 3. Maintain structures, plan ngs and other resources in the park. 4. Consider the long term impacts of short term decisions on the lake and neighborhood. Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 4- 1 of 2 5. Help people understand how local water quality infrastructure, stormwater management, regulatory compliance and sustainable yard care and other prac ces will improve water quality in Lily Lake and Brick Pond. D. Access and safety 1. Enhance access to Lily Lake and the park for nearby residents, including those in the Highland neighborhood and east of Brick Pond and others wishing to enjoy these resources. 2. Improve safety for people who cross and walk or bike along Greeley Street near the park. 3. Support public safety in the park. 4. Provide easy access from City-designated biking routes to the park. 5. Support the City of S llwater ’s strategic plan for walkability and rideability. E. Ac vi es at or near the park 1. Enable and support ac vi es for all seasons at the lake and park. 2. Create and enhance opportuni es for public ice ska ng at the park. 3. Develop walking opportuni es in the park and around lake neighborhoods, while preserving and respec ng private property rights. 4. Provide safe ways for people using boats and other watercra to enter and exit the lake. 5. Support fishing at the lake for the en re community. 6. Provide educa onal opportuni es at the park. 7. Facilitate the rental of watercra and other recrea onal equipment at the park. 8. Explore crea ve possibili es to provide access to safe swimming in S llwater. 9. Propose alternate uses for the beach area that do not eliminate the possibility of swimming in the future. F. Ameni es and structures at the park 1. Provide basic ameni es in the park for a wide range of ages and abili es (e.g., drinking water, restrooms, shelter, food, beverages, play and access to informa on). 2. Assess the current use of the exis ng land and facili es at the park. 3. Provide more places for people to sit and relax while in the park. 4. Enhance play opportuni es for school-aged children and for children with special needs. 5. Provide spaces for larger groups and events to be held at the park, including a level space for holding events involving music or theater. 6. Provide public spaces where dogs are welcome and facili es to accept dog waste. 7. Provide bike parking throughout the park. Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 4- 2 of 2 5. VISIONING NARRATIVE 5.1 Balancing Natural Environment and Ambience Within Urban Context 5.11 The Property Today The 44-acre Lily Lake adjoins a substantial urban woodland and a complex of sports facilities. Space is presently dominated by a 1970’s era ice arena, two lighted, fenced ball fields and 3 paved parking lots for parking approximately 20, 20, and 180 vehicles. Tucked among these are a lighted, fenced court area for basketball and racquet sports, three small, dispersed picnic spaces, a playground, a fishing pier and a boat launch and a beach. Currently there are no designated pedestrian walkways or bike lanes in Lily Lake Park. It is designed to be driven in and out of, and parked at. Lily Lake Park: Aerial view showing Lily Lake, Brick Pond with park facilities and amenities (ice arena, beach, parking lot, ballfields, sports courts, playground, picnic shelters, fishing pier and boat ramp) Note: the “Greeley Street Filtration Basin” installed in 2021 is not shown in this photo (mid-bottom of photo) . The woodland is partly owned by the city (about a third), partly by the Highlands of Stillwater Homeowners Association (about a third), and partly by 4 hilltop residences (about a third, combined). The woodland constitutes about 40 percent of the shoreline, the balance of the shoreline mostly being 32 urban yards with single family homes, and the Hemlock St and Lake St W dead-ends. The property is centered in residential neighborhoods with many apartment units within a mile. Minnesota Highway 36 is only 0.8 miles away by way of Greeley Street. Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 5- 1 of 8 Location Map with Property Boundaries: Lily shoreline is divided by 32 private residences, roadway right-of-ways, City parkland, and the Highlands of Stillwater Homeowners Association (13 Driving Park Road residences) 5.12 Visioning Unique Spaces, Connections and the Hub Concept Building on the Guiding Principles, an outcome of the FLL visioning process, was a theme of unique spaces, connections and hubs. First discussed are those within the park complex itself . Here, individual green spaces, sports facilities and parking are seen as being connected by newly established walkways and bikeways that converge on a central outdoor program space by the beach; which we are calling the “central hub”. This “hub” will not only be a physical central connecting place for transportation and parking, but one a visually appealing space taking advantage of its proximity to the immediate beauty of the lake and woodlands to connect residents to nature and one another. The second aspect of making connections are those to and from the park , with the park serving as the center of heart for surrounding neighborhoods as well as greater Stillwater. Here again, visioning embraces prospects for Lily Lake being both a destination for walking and biking, as well as an emotional centerpiece, renewing its role as Stillwater ’s “heart” as new generations build memories there. Overall, we urge greater emphasis on non-vehicular traffic, and to enhance green spaces in a way that promotes aesthetics and safety much as the national parks and state parks do, to better balance the natural and urban aspects of Lily Lake and its surrounding land. This rebalancing extends “what is” to “what might be” – Lily Lake Park as a premium Stillwater destination and amenity. Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 5- 2 of 8 5.2 Within the Park Complex 5.2.1 Imagine Imagine 4 green spaces: 1) our “back yard” at the playground & filtration basin green space, 2) our “education center” at the fishing pier and nearby shore, marsh and woods, 3) our “quiet place at the lake” in the woodlands west of the ice arena and 4) our “wayside rest” in the green space where the O’Brien Field sign is centered. Imagine pedestrian and biking routes safely connecting these 4 areas as well as the 3 parking lots and separate sports facilities. Imagine the connecting routes converging at an inviting, multi-purpose, outdoor space located at the beach and surrounding area. Collectively, these facilitate active, healthy play; support education; and provide ever more rare relaxation in the manner of quiet “unplugged” time in green spaces that can be enjoyed by all Stillwater residents and our guests. 5.2.2 Safety First 5.2.2.1 Pedestrian and Bike Ways For safety, we strongly suggest that one should have an alternative to traveling on narrow vehicle-occupied roadways or among vehicle parking spaces when moving from place to place within Lily Lake Park. Fortunately, we believe that simple accommodations can be made. These include: 1) one-way routing on the existing roadway (entering at the north, exiting at the south); 2) painted bike and pedestrian lanes on the existing roadways and on the east side of the largest parking lot (by the summer bathrooms); 3) designated crossings where pedestrian and bike traffic crosses the roadway; 4) adding a fence gate where the basketball court fence joins the O’Brien outfield (a center throughway providing access from the front “wayside” green space and the fenced court area to the summer bathrooms and water station); and 5) a constructed pedestrian way connecting the fishing pier area with the “hub” program area at the beach near the ice arena (discussed below). Lily Lake Park Entry and Parking: Fence dividing the dead-ended sidewalk and one of two entry/exit driveways. Expansive parking lot between ice arena, ballfields and lakeshore. Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 5- 3 of 8 5.2.2.2 Bike Racks Currently there is no bike parking provided in the park. Racks located near the playground, fishing pier and summer bathrooms would invite bike riders and would avert bikes being chained or left in an unsafe or otherwise inappropriate manner. 5.2.3 Our “Backyard” at the Playground and Filtration Basin Area The new filtration basin at the south end of the park by Greeley Street is expected to appear and function as a very large rain garden. We recommend the walkway surrounding the basin be provided with benches and landscaping to link and blend with the uphill woodlands and downhill children’s play area. This would be a wonderful “backyard” for many families, especially those in the apartment complexes overlooking this spot. A sound-deflecting low earth berm with plantings would reduce street noise throughout this “backyard” green space, while also, with the possible addition of a low fence, providing a natural safety barrier for the playground area. The addition of trees in the picnic and play area is also recommended to provide summer shade and to enhance the overall greenspace ambiance. Over time, we recommend pursuing a more robust playground, perhaps including play opportunities for youth with physical limitations. A fence between the play area and Greeley Street would provide further important safety for playing children. A durable surface pathway from the parking lot to the play area would enhance access for both wheelchairs and strollers. Playground use and enhancement was mentioned by 38% of survey respondents, more than any other activities except skating and walking. In the short term, pedestrian connectivity could be provided by a crosswalk to a painted pedestrian way and a bike lane painted onto the east side of the largest parking lot. In the longer term, the FLL suggests exploring with stakeholders the possibility of a connecting pathway from the filtration basin, northward in the hillside woods at the top of the baseball outfield retaining wall and above the ice arena if this can be done while maintaining the integrity of the woodland. 5.2.4 Our “Learning Center” at the fishing pier and nearby shore, marsh and woods The fishing pier on the north end of the Lily Lake Park, abuts an area of shoreline and woodland undergoing invasive plant removal and native plant restoration. A marsh, rich with plants, fish, and wildlife runs along the roadway connecting the pier area with the ice arena and beyond. Collectively, these natural environments offer unique natural science and historical educational opportunities as well as outstanding fishing and sheltered tables for picnicking and other gatherings. This unique juxtaposition of lake, woods and marsh already offers opportunities for an educational walking circuit into all three areas, with additional opportunities pending. Plantings to deaden the traffic noise from Greeley Street would greatly enhance the nature of this area for all purposes. Forest understory plantings in the woodlands, and appropriate park plantings near the Greeley St. sidewalk, may be joint or separate initiatives. A durable surface connection between the shelter and parking area would complement the already accessible fishing pier that shares the parking lot. Alternatively, a handicapped parking space next to the picnic shelter and a level path would make it easy for people in wheelchairs to access the picnic shelter. In our conversations with the public, several groups focused on how one might both safely walk or bike between the fishing pier and the ice arena, while at the same time providing better access to the marsh along the north side of the roadway for recreation and education. Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 5- 4 of 8 We recommend the city build a pedestrian-way along this route, immediately abutting the roadway blacktop providing access to the marshland. With the understanding that the roadway would be one-way with a bike lane, we recommend: 1) a guardrail (low, wooden timber construction) be placed between the roadway/bikeway and the newly constructed pedestrian-way; 2) that the walkway immediately adjoin the paved area, perhaps lower to access the marsh; and 3) that it be a wooden (or plastic) walk-way blending with the fishing pier in appearance. 5.2.5 Our “Quiet Place at the Lake” in the woodlands west of the ice arena We recommend a simple footpath, wide enough for wheelchairs, providing access to the simple unspoiled nature of the woodlands and shoreline in this area. This would be a place to “unplug” among the trees and water and to be immersed in the experience of nature. It would provide access to wildlife, bird watching and a large expanse of woodland. Access in the short term would be from the old beach area (see “Hub” below). Future access might also connect via a woodland trail connecting to the filtration basin loop and/or to an extension to the west toward the Highlands of Stillwater neighborhood. We recommend that discussion be facilitated with stakeholders to the west of the city park property to explore a possible connection at the end of Pine Tree Trail or elsewhere. Lily Lake Woodlands Area: The City parkland on the southwest shoreline offers possibly the quietest spot to unplug! 5.2.6 Our Greeley Street “Wayside” in the area where the O’Brien Field sign An opportunity for shaded tables providing a welcome sidewalk “wayside” exists between O’Brien ball field and Greeley Street. Allowing for utilities, shrubs and shade trees would help buffer the athletic complex from neighborhoods to the east and provide wind reduction for the athletic complex. Centered in the portion of the park adjoining Greeley Street, this space is the park’s front door or outward looking face. Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 5- 5 of 8 Access to the rest of the park exists by way of the Greely Street sidewalk and anticipated pedestrian/bike lanes in the one-way roadways. However, placing a pass-through gate between the O’Brien outfield and fence by the basketball court would provide a central walking corridor. This would provide ready access to the summer bathrooms and water station for those using the basketball and racquet courts as well as for those coming from the Greeley Street Wayside green space. The gate would also provide pedestrian access between overflow parking by the playground and the main parking area . 5.2.7 The Central Multi-Purpose “Hub” Imagine a small performance platform with a local acoustic band leading songs as a small campfire burns along-side, backed by the extending shadows and evening colors reflecting off Lily Lake’s surface. Or perhaps a historian telling stories of the world-famous racehorse Dan Patch who lived on the hill above, or of winter ice-harvesting from the lake. Maybe this night is in the fall during the great bird migration and an Audubon Society speaker is explaining those flying overhead. Neighbors relax in their lawn chairs facing the lake. Or perhaps they sit in a small half-round amphitheater space looking to the north and west. Some may picnic at tables off to the side or behind where some parking spaces have been incorporated into the hub. Perhaps scents from food vendors drift from further behind us in the parking lot. This could be the rally point for fun events in all four seasons for both residents and visitors. What we can imagine, we can create. We strongly recommend stakeholder conversations explore creation of a multi-use, all season program “hub” in the vicinity of the beach. “Hub” Space Concept: Creating a centralized place for a sense of arrival, destination and focus between the park and the lake. Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 5- 6 of 8 5.3 Connecting to the Community Safe and ready access to Lily Lake and its facilities by Stillwater residents on foot and by bike fosters its role as “the heart of the community.” Neighborhoods are regularly assessed by prospective residents by how readily amenities are accessed on foot and bike (the “walkability factor”). Lily Lake and its facilities are premium amenities. Its safe and ready access from surrounding neighborhoods is of strategic importance to the City of Stillwater. Therefore, the FLL visioning group recommends pursuit of three connectivity initiatives: 1) Explore short-term and long-term options for safer pedestrian crossing(s) of Greeley Street near Lily Lake. 2) Connecting a nature-focused footpath with the Highland neighborhood to the west should have further exploration and discussion with stakeholders. Conversations during the FLL Visioning Process focused on exploring a “minimalist” foot path that would avoid degrading the natural character of the woodlands and its value as wildlife habitat. Such a footpath would provide access to Lily Lake and its facilities for residents in the Highlands of Stillwater neighborhood and those further west and to Lily Lake Elementary School. 3) Improved pedestrian and bike access connecting Lily Lake with residents east and southeast of Brick Pond also warrants further exploration and discussion with stakeholders. Such a footpath would provide access to Lily Lake and its facilities for residents in the Everett Street and Forest Hills neighborhoods and to Stillwater Junior High School. Connecting to the Community: Possible pedestrian trails from surrounding neighborhoods, to avoid having to walk alongside or in busy streets. Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 5- 7 of 8 We have a dream… … a dream that gets Stillwater ’s kids, families, friends and individuals away from their computers and video games and into the great outdoors once again… biking, hiking, skating, fishing, kayaking, canoeing, birding, walking nature trails, and more …all while enjoying a wonderful asset that the city already owns: LILY LAKE. Lily Lake… is a recreational gem at the heart of residential Stillwater… the only really public-accessible lake within the City limits. Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 5- 8 of 8 6. Alignment with City’s 2020-2025 Strategic Plan Following is the City of Stillwater ’s Mission Statement and Core Values, together with a summary of the current Strategic Plan. (Highlighted Sections -- indicate the Friends of Lily Lake’s Strategic Visioning findings and recommendations that could be in alignment with the City’s vision .) _____ MISSION STATEMENT To provide the community with a quality living environment, quality public services and facilities while protecting cultural, historical and natural resources through fair and open government, careful planning, effective management and efficient fiscal policy CORE VALUES ● Respect: Honor the diverse contributions of all to the betterment of the organization and community ; treat all parties equitably. ● Integrity: Ethical and principled approach dealing with issues, individuals and community ; Earns others’ trust and respect through consistent honesty and professionalism in all interactions. ● Trust: Truthful, open and accountable in all interactions ● Quality: Excellence, pride and stewardship in delivery of best possible customer service with effective and efficient outcomes . ● Competence: Strives for continuous improvement in self, community assets and management of resources STRATEGIC PLAN SUMMARY 2020-2025 (Revised August 2021) How can the City of Stillwater….. Develop Organizational Excellence: ● Maintain High Quality, Efficient Public Service Delivery Standards ● Develop Leadership Training and Succession Planning and a Learning Culture ● Implement Organization Study Recommendations ● Support Partnerships for Collaboration/Joint Services with other Communities & Organizations ● Implement Software Integration and Update City Facilities Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 6- 1 of 2 Implementation: ● Develop Performance Measures for program/service delivery ● Create a learning culture and continue Leadership and Succession Training Programs ● Develop transition plans to implement Organizational Study Recommendations; address Public Safety staffing needs ● Build Partnerships with Communities and Organizations for collaborative / joint service delivery ● Develop strategy for software integration and efficiency and continue to update City facilities ● Conduct class/comp system market update to enhance staff recruitment & retention Develop Our Community: ● Define Economic Development and Branding and Communications Strategies ● Promote Economic Development and Housing Affordability ● Become a Year Round Destination City with a Sustainable and Balanced Downtown ● Foster Community Engagement; Recognize Diversity, Inclusion and Equity ● Update City Infrastructure, Including Parks and Recreation Facilities ● Enhance City Policies/Ordinances ● Meet the Health, Safety and Well-Being needs of Our Citizens Implementation: ● Implement Economic Development Authority and initiate a Business Visitation Program ● Develop Branding Strategies ● Develop & implement Community Engagement & Communication Practices; including recognition of Diversity Equity and Inclusion Elements ● Update ordinances to align with 2040 Comprehensive Plan ● Work with Sustainable Stillwater to develop attainable tasks ● Develop outdoor recreation properties that includes the river and plan for the parks and trails in Downtown ● Explore sustainable funding to continue updating City infrastructure and operations ● Develop a Housing Strategy Plan, Housing Rental & Building Maintenance Ordinance and review the Leasing Policy Sustain Strategic Planning and Implementation: ● Develop Sustainable Funding Mechanisms for Operating and Capital Budgeting ● Commit to Annual Strategic Planning ● Develop a Legislative Agenda Implementation: ● Conduct annual Strategic Planning Sessions & provide semi-annual reports ● Continue to review Department vision and goals ● Develop a Legislative Agenda for high priority City issues including potential sales tax ● Review revenue enhancement sustainability - - - - - - - Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 6- 2 of 2 7. Friends of Lily Lake Priori zed Recommenda ons Preliminary Findings and Recommendations: The community’s needs and preferences about Lily lake, as we understand them now, are expressed in the following 6 categories of our Guiding Principles (see Section 4). ● Natural Environment ● Community Enjoyment ● Community Responsibility ● Access and Safety ● Activities at or near the Park ● Amenities and Structures at the Park The Guiding Principles are worded in a way that we hope everyone can support and build upon; and we are open to revising them as more people participate in the vision. FLL recommends that the City adopt the Guiding Principles for initial implementations, as well as future actions at or near Lily Lake. In addition, FLL proposes the following community-generated initiatives that support the community’s vision. Other ideas which the City or others might do are in Appendix A2b . FLL Recommended Priori es Collaborators Cost SHORT TERM Designate the following traffic improvements within the park : one way vehicular traffic on the main road, bike lanes and pedestrian walkways, and yield signs for vehicles where bikes and pedestrians must cross the main road. Designate bike lanes on Greeley Street. City $$ Install bike racks in the park near the ball fields, picnic areas and bathrooms. City S Remove invasive species in woodlands and replace them with understory plants. City and non-city $ Create “ wayside rest ” along Greeley Street near the O’Brien Field sign. Plant shade trees there and in the playground. City $$ Repurpose beach for canoe/kayak/paddle board use City $$ Expand exis ng clearing of snow for ska ng, skiing and walking in the park and on the lake. City $ Encourage group events and ac vi es in the park. City - Communicate about the ac vi es and about the assets of the park and lake. City and non-city - Con nue the County ’s “ safe swimming ” educa on programs City and County $ Include a representa ve of the Friends of Lily Lake on the Park and Recrea on Commission City - Reserve and plan for the central ‘hub’ space near the former beach. City - Study the intensity of use and remaining useful life of facili es and ameni es in the park City $$ Improve wheelchair accessibility to, and use of, the picnic areas and playground. City $$ Provide toilets for all seasons at the park. City $$ Put trash and recycling cans in pairs throughout the park and clearly label all containers with small, a rac ve signs that explain what can go in each container. City $ Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 7- 1 of 2 FLL Recommended Priori es Collaborators Cost Provide electricity for food vendors. City $ Have people adopt gardens or areas in the park so plan ngs are watered and weeded regularly. City and non-city - MEDIUM TERM Develop a comprehensive phased site plan for improving the park that includes a central hub, four major green spaces (“our backyard/playground,” “our educa on space,” “our quiet place at the lake” and “our wayside rest ”) and walkways connec ng all of them. City $$ Expand na ve and pollinator plan ngs in the park and plant more trees according to the site plan. City and non-city $ Provide educa onal structures in the park to inform park users of the history and nature of Lily Lake and water quality structures. City $$ Remove exis ng fence and add shoreline walkway from the exis ng fishing pier past the beach and hockey arena and extend to the NW extent of City property, termina ng at a new observa on deck/fishing pier. City $$ Study and enhance the sensory appeal of the park for people of varying abili es, as well as improvements to the playground for older children and children of varied abili es. City and non-city $ Form a noise-deflec ng berm and plan ngs between the playground and Greeley Street. City $$ Improve the safety of pedestrian crossings to the park along Greeley Street. City $$ Support neighborhoods and cultural groups in providing ac vi es in the park City - Provide public transporta on to the park and a bus stop. City - Implement a plan to con nually r emove buckthorn and other invasive plants from the park and surrounding neighborhoods. City and non-city - Install walking paths to promote walking in the park. Add benches in the park. City $$ LONG TERM Study replacement of ice arena with youth and elderly recrea on center, with indoor “splash” pool, classrooms, concessions, etc. City $$$ Nego ate for neighborhood pedestrian access from south (apartments), west (Highlands), and east (Forest Hills), providing safer access to the lake from schools and other youth. City and neighborhoods - Near the exis ng fishing pier, create an outdoor educa on area including an open-air semicircle of sea ng, shelter for various types of weather, adequate space for a variety of ac vi es, different types of accessible equipment, tables, proximity to bathrooms and drinking water, etc. City $$ Create the central lakeside hub with a low pla orm/stage and with sea ng facing the lake. City $$ Construct a mul -use roofed area (no walls) over part of the main parking lot. Use it for farmer's markets, music, theater, family reunions, etc., as well as for parking. Flood it in winter for covered, lighted ska ng. (Possibly on the footprint of a future recrea on center.) City $$$ Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 7- 2 of 2 8. Closing Statements The Friends of Lily Lake would like to request the City’s consideration of the findings, which we believe are in alignment and integrate well with the City’s current Mission, Core Values and Strategic Plan; and then possible adoption of a phased implementation plan to carry out many of the community-generated ideas. Initially, rather than overwhelm you and ask you to sign off on our entire report’s recommendations, we think it best to start by adopting our Guiding Princples, and focusing on getting your approval for the short-term recommendations of the plan for easier implementation. - - - - - - - - We have a dream. A dream that gets Stillwater’s kids, families, friends and individuals away from their computers and video games and into the great outdoors once again… biking, hiking, skating, fishing, kayaking, canoeing, birding, walking nature trails, and more …all while enjoying a wonderful asset that the city already owns: LILY LAKE. We are here today to ask city and park leaders to work with us, the Friends of Lily Lake, to implement the strategic plan we have put together to accomplish this dream. We have outlined short, medium and long term goals and believe that if we work together to keep this simple, the short term goals can be accomplished within a one to three year period and with minimal city time and expense. Please envision Lily Lake as the Stillwater recreation hub of days gone by. We are not asking for the return of a public beach, but as a new park space that neighbors and Stillwater residents can use as a safe, healthy, fun, all-ages recreation space that they can enjoy year-round. Imagine a wintertime skating and cross country ski trail loop plowed out in a circle around the lake, a landing platform to put your canoe or kayak in during balmy weather, a winter outdoor ice rink for hockey and broomball teams to play and compete on, a walkable nature trail along the south end of the lake that curves into the wooded hill and back to the parking lot, and a secure bike path on Greeley Street for kids and adults to safely get to all of this. I could go on. The Friends of Lily Lake have been researching, gathering together and envisioning this plan starting in 1995. We have used a ‘Professional Process’, encouraged ‘Public Participation’, and have provided you with a ’Phased Plan’. We have secured neighborhood support, and studied the City’s Strategic Plan to assure that we are in alignment with city goals. We now need you… as city and park decision makers… to buy into our dream and help make it a reality; and we already have a team of committed Stillwater volunteers to help. - - - - - - - - Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 8- 1 of 1 9. Acknowledgements The following community members contributed to the Strategic Visioning process and recommendations made in this report. Friends of Lily Lake Board: On 7 January 2020 the FLL Board voted unanimously to convene a Strategic Visioning process to provide support, envisioning, and plans for Lily Lake long-term, and to create a comprehensive vision statement; Barb Bickford of Bickford Collaboration volunteered to facilitate the process. Throughout the spring and summer of 2020 the Board conducted a series of ‘special’ meetings, in addition to their regular quarterly meetings, to help ‘set the stage’ for significant community engagement and input to this process. ● Mike Lyner (President) ● Chris Warner (Vice President) ● Nancy Lyner (Secretary) ● Kathy Warren (Treasurer) ● Del Peterson ● Gary Warren ● Jason Luhmann ● Patricia Moore ● Michael McCarthy City Council: On 22nd February 2021 the City Council voted unanimously to support the Friends of Lily Lake in their strategic visioning process to fully explore the potential which Lily Lake and its environment provides to the public. . ● Ted Kozlowski (Mayor) ● Ryan Collins (Ward 1 Council Member) ● David Junker (Ward 2 Council Member) ● Larry Odebrecht (Ward 3 Council Member) ● Michael Polehna (Ward 4 Council Member) Survey Input: ● 105 survey responses were received, several of whom requested anonymity. Driveway Gatherings: ● Pine Tree Trail (Hosts: Michael McCarthy and Barb Bickford): 20 attendees ● Lake Drive (Host: Cyndi Linnerooth): 18 attendees ● Willard/Owens/Abbott (Hosts: Del and Marilyn Peterson): 12 attendees ● Pine Street (Hosts: Steve & Susan Russell): 7 attendees ● Benson Blvd (Host: Ryan & Lisa Collins): 14 attendees ● Charter Oaks apartments off Curve Crest (Host: LaVonne Matzke): 4 attendees ● Everett St South (Hosts: Leah & Mark Trumper): 12 attendees ● Forest Hills (Hosts: Jim and Susan Honsvall): 7 attendees ● Lily Lake Park: “S’more Fun in the Pask” Summer Social 15 attendees Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 9- 1 of 2 Visioning Session: On 19th & 20th November 2021, all known stakeholders in the process to date were invited to an online (Friday) or in-person (Saturday) Visioning Meeting at Lakeview Hospital (Hulings Conf Room), to review and discuss the draft Guiding Principles formed from the recent survey and driveway gatherings, and to assist in possibly generating more ideas. The following persons attended: ● Barb Bickford (Bickford Collaboration), Facilitator ● Mike Lyner ● Nancy Lyner ● Kathy Warren ● Gary Warren ● Nance Purcell ● Ryan Collins ● Jim Honsvall ● Sue Honsvall ● Mark Trumper ● Cyndi Linnerooth ● Barbara Trueman ● Micahel McCarthy ● Rick Hill ● Jackie Ulrich ● Del Peterson ● Marilyn Peterson ● Jason Luhmann Bickford Collaboration: A special thank you goes to Barb Bickford of Bickford Collaboration who, while also a shoreline residence owner, donated hundreds of hours to facilitate our whole Strategic Visioning process. ___________ Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page 9- 2 of 2 APPENDIX A1. Public Input A2a. Ideas Proposed by the Community (by Topic) A2b. Ideas Proposed by the Public (by Timeline) A3. Photos A4. Maps A5. FLL Phased Vision Concept Site Plans (slides) Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A0- 1 of 1 A1. Public Input to the Lily Lake Visioning Process (as of Jan 2022) The Friends of Lily Lake (FLL) has solicited public input by means of informal in-person gatherings, surveys and visioning mee ngs (online and in person). The results of each are described below: Informal in-person gatherings During August and September 2021, FLL led eight informal “driveway gatherings” in the following neighborhoods, a ended by over 100 people: ● Pine Tree Trail ● Lake Drive ● Willard/Owens/Abbo ● Pine Street ● Benson Blvd ● Charter Oaks apartments off Curve Crest ● Evere St South ● Forest Hills In addi on, FLL presented its findings and got feedback from about 50 people at an event at Lily Lake (S’more Fun event at the lake) in late September. Concerns and hopes expressed at the in-person gatherings: Water Quality ● Fer lizers from the whole watershed go into the lake and Brick Pond during heavy rains. (Concern especially for fer lizer & herbicides applied to the Middle School property east of Evere St) ● “Get sewage out of the lake” This person remembers when there were no bathrooms at the beach, and people just went to one designated area to relieve themselves. She was very concerned that the sewage in the lake had something to do with the amoeba. Communica on ● Face the s gma of Lily Lake being dangerous ● Raise awareness of what people can do ● Need street signs for Friends events ● Wooden sign/kiosk in the park for lake events ● Communicate with the neighborhood x2 ● Make the lake important to the community through marke ng ● Would like there to be links to lake depth maps on the FLL website, for people who fish ● Welcoming entry and sign Access and safety ● Hope for walking trails to the park from the Highlands Neighborhood and from east of Brick Pond ● The sidewalk is narrow and so close to Greeley street; it’s hard to walk safely with small children ● The Greeley Street sidewalk gets covered with snow in the winter or is too slippery to walk on, so people walk in the street. Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A1- 1 of 5 ● Drug dealing appears to be happening in the park. Cars come to the park, have a quick transac on and leave. Ac vi es / ameni es ● There are sand burrs in the sandy areas (former beach). Wonders if people could volunteer to use a machine to remove them ● More winter use ● The playground is small and does not include engaging ac vi es for children aged 8 and up ● Playground for special needs kids ● Swimming and the amoeba ● Food and drink ● Make it smell nice ● Sea ng to see the lake Appearance/environment ● Greeley Street is noisy when you are in the park ● Annuals and perennials planted in the park gardens are not maintained (weeded and watered) ● Plan for when the hospital moves ● Inves gate what other ci es and small towns do with their lakes Survey results As of early 2022, 105 people had submi ed FLL surveys, regarding the following ques ons: 1. What do you think are the best things (strengths/posi ves) about Lily Lake and its surrounding land and neighborhoods? 95 responses The most common responses were about beauty, the ameni es in the park, quiet, recrea on, wildlife, fishing, and loca on. 2. What do you like (or would like) to do at Lily Lake and its surroundings? 102 responses Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A1- 2 of 5 3. What else might you like to do at or near Lily Lake? 81 responses Many want to swim. Other ideas include fun events, picnics, biking, dog park, boa ng, live music, etc. 4. Why are your answers in ques ons 2 and 3 important to you? 84 responses Many men on doing things with family and the community, loving the lake and natural environment, ge ng outdoors, peacefulness, being close to home, being able to exercise, etc. 5. What do you suggest to be er care for, or to improve, Lily Lake and its surrounding area? 86 responses FLL received a wide variety of responses, which are captured in our Guiding Principles. 6. How would you like to see Lily Lake cared for? 97 responses 6a. If you answered "Some other way" for ques on 6, what would you like to see done? 33 responses. (These are captured in our Dra Guiding Principles. Most have to do with water quality of the lake and communica on with people.) Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A1- 3 of 5 7. How involved would you like to be in the public visioning process? 105 responses 8. Do you want to be kept informed about opportuni es to enjoy and care for Lily Lake? 105 responses 9. Would you like to become a member of the Friends of Lily Lake? 105 responses Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A1- 4 of 5 Visioning mee ngs In November and early December, FLL sponsored three visioning mee ngs, one online for the public, one in person for the public and one online for the Environmental Conserva on Club of S llwater High School. Addi onal concerns raised at these mee ngs were: ● Educate people about stormwater and how what people do in the watershed affects the lake ● Clarify what the Clean Water Act entails ● Installing a sign that defines Lily Lake park. Where are the boundaries? ● Poten al visual clu er from too many signs in the park ● Poten al noise from public events in the park ● Noisy boats. Would like the wording to say “quiet” watercra in Principle E.7. ● The tension (balance) between urban and natural uses ● Include Brick Pond in the lake clean-up effort ● Maintain the natural environment around Brick Pond ● Engage/educate users of the park and lake on how they can help. These concerns were incorporated into the Dra Guiding Principles. A er checking for agreement that the wording of the Principles could be supported by everyone present, FLL invited the par cipants to begin proposing strategies/ideas to implement the Guiding Principles. First, par cipants chose one one of the six topic areas (Natural Environment, Community Enjoyment, Community Responsibility, Access and Safety, Ac vi es at or near the park and Ameni es and structures in the park) to propose ideas for. Then in small groups, FLL invited par cipants to cra group proposals that would meet or support or implement ALL the principles, and to submit them to FLL by email by December 5 th . The consolidated list of all ideas received by FLL is in Appendix 2a, sorted by topic and by Guiding Principle number. Based on these many ideas and public input, FLL has created the dra visioning narra ve and collec on of ini a ves proposed in this document. FLL intends its vision to meet the hopes and needs of S llwater residents who have par cipated in the process. FLL is very open to hearing concerns from others who use or live near Lily Lake and the park and to adjus ng the Guiding Principles to include the essence of those concerns. FLL hopes the City will also embrace the Guiding Principles as it cares for Lily Lake, Lily Lake Park and surrounding neighborhoods in the future. Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A1- 5 of 5 A2a. Ideas Proposed by the Public (sorted by topic) (2022-3-6) The ideas on this list are grouped into topics and put in the order of the Guiding Principles. In this way, we can see that the public proposed ideas to address every single Guiding Principle. Those who collaborate on ini a ves to meet one Guiding Principle at or near the park would do well to ensure that their ini a ves do not interfere with mee ng any other Guiding Principle. Ideas proposed by the public (sorted by topic) Primary Guiding Principle Related Guiding Principles Topic A: Natural Environment -- Ideas primarily to enhance or support the natural environment Minimize use of salt on streets A1 A5 Create program for volunteers to keep leaves and grass clippings off streets A1 C5 Recommend op ons for lake cleanup if the current ideas are not working, such as aera ng water, cu ng weeds, etc. A1 Support drain adop on and installa on of more rain gardens A2 C5 Create habitat for animals such as birdhouses and duck houses A3 Reduce paved parking in the park to expand natural habitat and to prevent salt and chemicals from cars from ge ng in the lake (planning needed) A3 A1, B1 Plant na ve trees in the woods formerly choked with buckthorn A3 B1, C1 Eliminate pes cide/herbicide use in the park and surrounding neighborhoods. Follow exis ng ordinance for pes cide and herbicides. A3 A5 Limit the amount of lawn in the park and preserve exis ng vegeta on. A3 A5, B1 Remove buckthorn from around the lake with help of community, Friends of Lily lake and Sustainable S llwater, each year in November A4 A3, C1 Expand use of na ve pollinator/prairie plants in the park, near the parking lot/road and around the new filtra on basin. A5 A6, B1 Support pollinator plant educa on and awareness A5 A6, E6 Create visible structures and ac vi es that educate about Lily Lake’s natural environment A6 E6 Put in a nature trail on city land beyond (west of) the hockey arena A6 E6, F3 Add a shoreline walkway and an observa on deck or fishing pier west of the hocky arena or near the former beach A6 D3, E3, E5, E6, F3 Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A2a- 1 of 8 Ideas proposed by the public (sorted by topic) Primary Guiding Principle Related Guiding Principles Topic B: Community Enjoyment -- Ideas primarily about public enjoyment, health and aesthe cs Plant more shade trees in grass areas (e.g., by play structures) and along Greeley Street B1 A3 Use limited and a rac ve signage throughout the park to enhance the natural beauty B1 B7, C2 Develop a site plan for the park that includes facili es, parking, water, forestry, landscaping, (including trees, na ve plan ngs, and pollinator species) and habitat for na ve wildlife (public involvement and short-term planning needed) B1 A3, A5, B5, B9 Involve U of Mn architecture and landscaping schools for developing the site plan for Lily Lake Park. B1 A3, A5, B5, B9 Connect four green spaces: (public involvement and short-term planning needed) 1) our “back yard” at the playground & filtra on basin green space; 2) our “educa on center ” at the fishing pier and nearby shore, marsh and woods; 3) our quiet “place at the lake” in the woodlands west of the ice arena and 4) our “wayside rest” in the green space where the O’Brien Field sign is centered. B1 B9, F8 Create a place to serve as a central mul -purpose ‘Hub’ by the water. The Hub would provides a visual focal point between the water and the park (set aside area now, construct later) (public involvement and short-term planning needed) B2 A6, B1, B2, B9, E1, E3, E6, E9, F3, F5 In the Hub, build a simple, short, visually appealing wooden pla orm so that people can sit facing the water and watch events, acous c bands, speakers, ceremonies, etc. (public involvement and short-term planning needed) B2 B1, E9, F3, F5 Install a berm along Greeley Street to divert noise B4 Form a group to specifically look at sensory appeal of the park and suggest improvements. Include people of different abili es (people with blindness, deafness, au sm, non-ambulatory, etc.) in the group. (public involvement and short-term planning needed) B5 B1, B6 Install two bulle n boards or kiosks, one at each end of the park, to post things with QR codes to the FLL website. Include spaces for announcements, park map, informa on about the history of the park, park ameni es, upcoming events, etc. B7 B8 Expand the FLL website to include informa on about the history of the park, water quality, yard care prac ces, wildlife at the park and have informa on at the park direc ng people to the website B8 B7, C5, E6 Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A2a- 2 of 8 Ideas proposed by the public (sorted by topic) Primary Guiding Principle Related Guiding Principles Topic C: Community Responsibility -- Ideas primarily about encouraging both the City and the community to care for the park and lake Improve and enhance communica on to the community to encourage responsibility for the park and lake. Send Monthly Lily E-News. Use social media (FB, Next Door, etc.) to keep ci zens aware of the goals and improvements to Lily Lake C1 B7 Keep Lily Lake “in the news”. Share all the efforts that have been made to improve water quality, etc. Contact Mary Devine of the Pioneer Press to do an ar cle on water quality improvements, what an asset Lily Lake is the to the community, etc. C1 B7 Offer volunteering events open to the public such as clean-ups, buckthorn removal, rain garden maintenance, etc. Adver se events to people in the neighborhood so they know what’s happening and can come. C1 B7 Put trash cans and recycling cans in pairs throughout the park and clearly label all containers with small, a rac ve signs that explain what can go in each container. C2 C1, B1 Have people adopt a garden in the park or an area of the park so the plan ngs are watered and weeded regularly. Create a volunteer group to regularly maintain the rain gardens in the park. (public involvement and short-term planning needed) C3 C1, A2 Plan for adequate capital and maintenance budgets annually for exis ng and any future improvements C3 F1 Have a person from Friends of Lily Lake a end City mee ngs (e.g., park commission) that involve decisions about the park and lake, to con nue advoca ng for these principles. (public involvement and short-term planning needed) C4 C3, C1 Determine the priority of various ac vi es, e.g., plan ng na ve species vs keeping curbs clean C4 A2, A3 Use small signage with QR codes for informa onal messages, for example, near the new stormwater reten on basin to explain what it is. Link QR codes to the FLL website. C5 A6, C1 Use marke ng to spread word about how to protect the lake. Raise awareness campaign: Keep leaves in your yard, keep grass clippings in your grass, avoid chemicals and fer lizers. C5 A1, A2, C1 Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A2a- 3 of 8 Ideas proposed by the public (sorted by topic) Primary Guiding Principle Related Guiding Principles Topic D: Access and Safety -- Ideas primarily about physical access (by vehicles, public transport, pedestrians and bicycles) and public safety Provide transporta on to the park in the summer by working with Community Thread to put a bus stop at the lake. Put the lake bus stop in the community loop bus route. D1 Create simple walking paths connec ng the park to Highland neighborhood and Evere St/Forest Hills neighborhood. Include quiet coves for si ng. Do not allow for bikes on the steep hillside. (public involvement and short-term planning needed) D1 A6, B6, B9, E3 Discuss with stakeholders to the west of the city park property to explore a possible connec on at the end of Pine Tree Trail or elsewhere. (public involvement and short-term planning needed) D1 E3 Allow for safer crossing of Greeley Street close to the park, either near the tennis courts or at Greeley and Churchill. Ideas: flashing crosswalk signs, lights, pedestrian-carried flags D2 Move sidewalks alongside the park to be farther from Greeley Street when it ’s me to reconstruct the street D2 Add addi onal ligh ng in parking areas D3 Ask for more police presence in the park D3 Make it easy to anonymously report drug dealing, paraphernalia and suspicious ac vity D3 Install and monitor security cameras in the park D3 Separate the exit and entry from Greeley Street, that is, make the road “one way” and paint walking lanes on driving surfaces in the park. D3 Paint designated bike lanes on Greeley St and in the park. Paint pedestrian lanes in the park. D4 D2 Designate biking routes to the park, linking the park to other major bike trails D4 Include the City’s Master Trail plan map on the FLL website to show biking routes to the park D4 B7 Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A2a- 4 of 8 Ideas proposed by the public (sorted by topic) Primary Guiding Principle Related Guiding Principles Topic E: Ac vi es at or near the park -- Ideas primarily about ac vi es led by people Offer events in each season or once a month, such as summer and winter bonfires, sing-alongs, and “smore fun at the lake” (annually) E1 E9, B3 Encourage groups to facilitate ac vi es in the park, such as nature walks, outdoor yoga, scavenger hunts, explora on, picnics, outdoor art events, kite flying, informa onal sessions, birdwatching, kayaking, fishing clinics, ska ng par es, etc. E1 B3, A6, E6 Construct a mul -use roofed area over part of the parking lot, like a pole barn without walls. It could be used for music, farmer's markets, theater, family reunions, etc., as well as for parking. In the winter, one might flood it and have covered, lighted ska ng. (e.g., like the one at Carpenter Nature Center) E1 B3, E2, E6, F5 Create a park scavenger hunt using QR codes or URLs on plaques E1 B6, B7 Support neighborhoods or cultural groups to have events at the park and a ract more people to the lake and park. E1 B7, E6 Clear an ice ska ng rink on the lake – shovel snow and clear it regularly E2 B6 Have non-lake spaces that could be flooded for ice ska ng in the winter and have another use in the summer (e.g., on a ballfield). E2 E1, B6 Plow or groom trails on the lake in winter. Use a ski groomer to groom the trail. People will walk on it and get to know one another. E3 E1, B6 Add designated walking paths or trails in the park and through surrounding areas. Paint pedestrian walking lanes within the park, designated crossings of the road within the park, for example, painted onto the east side of the largest parking lot. E3 D1, D2, D3 Ensure walkways in the park are cleared and open, so people can hike in the winter E3 E1, D3 Create interconnec ng walking paths throughout the park, e.g., from fishing pier/picnic area to beach to woods west of the hockey arena, as well as from and around the Filtra on basin, playground, bathrooms, to the beach, etc. E3 In the longer term, explore with stakeholders the possibility of a connec ng pathway from the filtra on basin, northward in the hillside woods at the top of the baseball ou ield retaining wall and above the ice arena if this can be done while maintaining the integrity of the woodland E3 B9 Designate an area of the sandy beach to be for kayaks and canoes to launch OR a separate low dock for loading canoes. E4 Partner with DNR for fishing day E5 E6 Hold biking day events, with bike repair, demonstra ons, free water bo les, free area bike maps, and food. E6 E1 Use ideas from Boy Scout merit badge program for mentored ac vi es. E6 E1 Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A2a- 5 of 8 Ideas proposed by the public (sorted by topic) Primary Guiding Principle Related Guiding Principles Include historical photos in the educa onal website idea (from sec on B), as well as podcast/video/ar cle about history, info about natural habitats and nature, and/or scavenger hunt E6 B8 Post names of places that will rent or lend equipment or boats on a bulle n board at the park. Invite S llwater recrea onal businesses to rent watercra and other recrea onal equipment. E7 B7 Consider building a community recrea on center to support young children and seniors by remodeling or replacing the ice arena, with an indoor pool, mee ng spaces, with a view of the lake. Possibly have a half indoor/half outdoor pool. (public involvement and short-term planning needed) E8 E1, E9, F5 Ask appropriate county, city and state health department staff to educate the community on ALL risks associated with swimming in all recrea onal water bodies. Open the beach area and educate poten al users about the risks of swimming. Let individuals make their own choice to swim or not. E8 E9 Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A2a- 6 of 8 Ideas proposed by the public (sorted by topic) Primary Guiding Principle Related Guiding Principles Topic F: Ameni es and structures at the park -- Ideas primarily involving built environment Create a level area adjacent to the large west picnic shelter, with a wheelchair accessible route to that shelter F1 F3 Provide a warming house, sell hot beverages and rent skates. F1 E2 Provide water fountains or dispensers AND accessible bathrooms near each parking lot F1 Provide portable toilets for winter use F1 E1 Encourage use of sustainable building materials for structures and equipment F1 C3 Add a fence gate where the basketball court fence joins the O’Brien ou ield (a center throughway providing access from the front “wayside” green space and the fenced court area to the summer bathrooms and water sta on) F1 D3, E3 Provide electricity for food vendors F1 Provide more wheelchair and stroller access within the park (hard surface trails, etc.) For example, add a durable surface pathway from the parking lot to the play area would enhance access for both wheelchairs and strollers. F1 B5, D3 Assess the use of all exis ng land and facili es in the park F2 Determine the remaining useful life of the exis ng ice arena (public involvement and short-term planning needed) F2 Support more picnicking throughout the park by adding picnic facili es by the playgrounds, by exis ng shelters, and by the lakeshore. Consider pu ng in a bigger or addi onal picnic shelter F3 B3 Install benches by the new water reten on basin, and addi onal benches near the lake. F3 B6 Remove the exis ng iron fence along the park shoreline and extend a walkway from the beach area to the fishing pier. The walkway could be a board walk. F3 D3, E3 Add a pedestrian-way immediately abu ng the roadway blacktop next to the lake, that would also provide access to the marshland. With the understanding that paved areas would accommodate one-way car/bus traffic and a bike lane, we recommend: 1) a guardrail (low, wooden mber construc on) be placed between the roadway/bikeway and the newly constructed pedestrian-way; 2) that the walkway immediately adjoining the paved area, perhaps be lower to access the marsh; and F3 A6, D3, E3, E6 Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A2a- 7 of 8 Ideas proposed by the public (sorted by topic) Primary Guiding Principle Related Guiding Principles 3) that it be a wooden (or plas c) walk-way blending with the fishing pier in appearance. Create a welcome sidewalk “wayside” between the O’Brien ball field and Greeley Street. F3 B1 Provide for quiet contempla ve spaces on the City Woodlands west of the hockey arena F3 B1, B4, B9, E1 Modify or add to the exis ng playground to make it accessible for people with special needs. For example, add a Special Needs swing. (Note: someone has volunteered to help raise funds for the swing) (public involvement and short-term planning needed) F4 Improve the playground by adding equipment for older children, such as Ninja equipment. (public involvement and short-term planning needed) F4 Provide a barrier between the playground and Greeley Street, such as shrubs or a fence, to keep children out of the street F4 D3 On the east side of the lake near the exis ng fishing pier, create an outdoor educa on area including an open-air semicircle of sea ng, shelter for various types of weather, adequate space for a variety of ac vi es, different types of accessible equipment, proximity to bathrooms and drinking water, etc. F5 A6, B7, E6, F1 Fence off an area farthest from the lake, where dogs could go. Install benches and waste receptacles to keep dog waste from washing into the lake. (public involvement and short-term planning needed to meet this need elsewhere, not so near the lake) F6 C2 Install bike racks by the ball fields, picnic shelters and bathrooms. F7 Install an air sta on to fill bike res, near the parking lot or near bike racks F7 Note: sec ons A, B, C and D, above also include ideas that involve the built environment in the park F Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A2a- 8 of 8 A2b. Ideas Proposed by the Public (sorted by ming) (2022-3-7) The ideas on this list are grouped in the order of the me they might be ini ated. This list includes all ideas suggested by the public. Ideas proposed by the public (sorted by ming) Collaborators SHORT TERM Minimize use of salt on streets City Create program for volunteers to keep leaves and grass clippings off the streets Non-city Support drain adop on and installa on of more rain gardens MSCWMO and Non-city Create habitat for animals such as birdhouses and duck houses Non-city Plant na ve trees in the woods formerly choked with buckthorn City and Non-city Eliminate pes cide/herbicide use in the park and surrounding neighborhoods. (note: We believe there already is an ordinance about pes cide and herbicide use on lawns) City and Non-city Remove buckthorn from around the lake with help of community (for example, FLL join Sustainable S llwater in removing buckthorn each year in November) Non-city Expand use of na ve pollinator/prairie plants in the park, near the parking lot/road and around the new filtra on basin. City Support pollinator plant educa on and awareness Non-city Create visible structures and ac vi es that educate about Lily Lake’s natural environment Non-city Put in a nature trail on city land beyond (west of) the hockey arena City Use limited and a rac ve signage throughout the park to enhance the natural beauty City Involve U of Mn architecture and landscaping schools for developing the site plan for Lily Lake Park. City Create a place to serve as a central mul -purpose ‘Hub’ by the water. The Hub would provide a visual focal point between the water and the park (set aside area now, construct later) (public involvement and short-term planning needed) City Install two bulle n boards or kiosks, one at each end of the park, to post things with QR codes to the FLL website. Include spaces for announcements, park map, informa on about the history of the park, park ameni es, upcoming events, etc. City and Non-city Expand the FLL website to include informa on about the history of the park, water quality, yard care prac ces, wildlife at the park and have informa on at the park direc ng people to the website Non-city Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A2b- 1 of 8 Ideas proposed by the public (sorted by ming) Collaborators Improve and enhance communica on to the community to encourage responsibility for the park and lake. Send Monthly Lily E-News. Use social media (FB, Next Door, etc.) to keep ci zens aware of the goals and improvements to Lily Lake Non-city Keep Lily Lake “in the news”. Share all the efforts that have been made to improve water quality, etc. Contact Mary Devine of the Pioneer Press to do an ar cle on water quality improvements, what an asset Lily Lake is the to the community, etc. Non-city Offer volunteering events open to the public such as clean-ups, buckthorn removal, rain garden maintenance, etc. Adver se events to people in the neighborhood so they know what ’s happening and can come. Non-city Put trash cans and recycling cans in pairs throughout the park and clearly label all containers with small, a rac ve signs that explain what can go in each container City Plan for adequate capital and maintenance budgets annually for exis ng and any future improvements City Have a person from Friends of Lily Lake a end City mee ngs (e.g., park commission) that involve decisions about the park and lake, to con nue advoca ng for these principles. (public involvement and short-term planning needed) Non-city Use small signage with QR codes for informa onal messages, for example, near the new stormwater reten on basin to explain what it is. Link QR codes to the FLL website. City Use marke ng to spread word about how to protect the lake. Raise awareness campaign: Keep leaves in your yard, keep grass clippings in your grass, avoid chemicals and fer lizers. Non-city Provide transporta on to the park in the summer by working with Community Thread to put a bus stop at the lake. Put the lake bus stop in the community loop bus route. City and Non-city Ask for more police presence in the park City Make it easy to anonymously report drug dealing/paraphernalia/suspicious ac vity City Separate the exit and entry from Greeley Street, that is, make the road “one way” and paint walking lanes on driving surfaces in the park. City Paint designated bike lanes on Greeley St and in the park. City Designate biking routes to the park, linking the park to other major bike trails City Include the City’s Master Trail plan map on the FLL website to show biking routes to the park City Offer events in each season or once a month, such as summer and winter bonfires, sing-alongs, and “smore fun at the lake” (annually) Non-city Encourage groups to facilitate ac vi es in the park, such as nature walks, outdoor yoga, scavenger hunts, explora on, picnics, outdoor art events, kite flying, informa onal sessions, birdwatching, kayaking, fishing clinics, ska ng par es, etc. City and Non-city Clear an ice ska ng rink on the lake – shovel snow and clear it regularly City Have non-lake spaces that could be flooded for ice ska ng in the winter and have another use in the summer (e.g., on a ballfield). City Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A2b- 2 of 8 Ideas proposed by the public (sorted by ming) Collaborators Plow or groom trails on the lake in winter. Use a ski groomer to groom the trail. People will walk on it and get to know one another. City Add designated walking paths or trails in the park and through surrounding areas. Paint pedestrian walking lanes within the park, designated crossings of the road within the park, for example, painted onto the east side of the largest parking lot. City Ensure walkways in the park are cleared and open, so people can hike in the winter City Designate an area of the sandy beach to be for kayaks and canoes to launch OR a separate low dock for loading canoes. City Partner with DNR for fishing day Non-City Hold biking day events, with bike repair, demonstra ons, free water bo les, free area bike maps, and food. Non-city Use ideas from Boy Scout merit badge program for mentored ac vi es. Non-city Include historical photos in the educa onal website idea (from sec on B), as well as podcast/video/ar cle about history, info about natural habitats and nature, and/or scavenger hunt Non-city Provide electricity for food vendors City Plan for adding a pedestrian-way immediately abu ng the roadway blacktop next to the lake, that would also provide access to the marshland. With the understanding that paved areas would accommodate one-way car/bus traffic and a bike lane, we recommend: 1) a guardrail (low, wooden mber construc on) be placed between the roadway/bikeway and the newly constructed pedestrian-way; 2) that the walkway immediately adjoining the paved area, perhaps be lower to access the marsh; and 3) that it be a wooden (or plas c) walk-way blending with the fishing pier in appearance. City Create a welcome sidewalk “wayside” between the O’Brien ball field and Greeley Street. City Provide for quiet contempla ve spaces on the City Woodlands west of the hockey arena City Install bike racks by the ball fields, picnic shelters and bathrooms. City Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A2b- 3 of 8 Ideas proposed by the public (sorted by ming) Collaborators MEDIUM TERM Reduce paved parking in the park to expand natural habitat and to prevent salt and chemicals from cars from ge ng in the lake (planning needed) City Plant na ve trees in the woods formerly choked with buckthorn City and Non-city Limit the amount of lawn in the park and preserve exis ng vegeta on. City and Non-city Remove buckthorn from around the lake with help of community (for example, FLL join Sustainable S llwater in removing buckthorn each year in November) Non-city Expand use of na ve pollinator/prairie plants in the park, near the parking lot/road and around the new filtra on basin. City Support pollinator plant educa on and awareness Non-city Add a shoreline walkway and an observa on deck or fishing pier west of the hocky arena or near the former beach City Plant more shade trees in grass areas (e.g., by play structures) and along Greeley Street City Develop a site plan for the park that includes facili es, parking, water, forestry, landscaping, (including trees, na ve plan ngs, and pollinator species) and habitat for na ve wildlife (public involvement and short-term planning needed) City In the Hub, build a simple, short, visually appealing wooden pla orm so that people can sit facing the water and watch events, acous c bands, speakers, ceremonies, etc. (public involvement and short-term planning needed) City Install a berm along Greeley Street to divert noise City Form a group to specifically look at sensory appeal of the park and suggest improvements. Include people of different abili es (people with blindness, deafness, au sm, non-ambulatory, etc.) in the group. (public involvement and short-term planning needed) City and Non-city Have people adopt a garden in the park or an area of the park so the plan ngs are watered and weeded regularly. Create a volunteer group to regularly maintain the rain gardens in the park. (public involvement and short-term planning needed) Non-city Plan for adequate capital and maintenance budgets annually for exis ng and any future improvements City Have a person from Friends of Lily Lake a end City mee ngs (e.g., park commission) that involve decisions about the park and lake, to con nue advoca ng for these principles. (public involvement and short-term planning needed) Non-city Use marke ng to spread word about how to protect the lake. Raise awareness campaign: Keep leaves in your yard, keep grass clippings in your grass, avoid chemicals and fer lizers. Non-city Allow for safer crossing of Greeley Street close to the park, either near the tennis courts or at Greeley and Churchill. Ideas: flashing crosswalk signs, lights, pedestrian-carried flags City Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A2b- 4 of 8 Ideas proposed by the public (sorted by ming) Collaborators Move sidewalks alongside the park to be farther from Greeley Street when it ’s me to reconstruct the street City Ask for more police presence in the park City Install and monitor security cameras in the park City Paint designated bike lanes on Greeley St and in the park. City Offer events in each season or once a month, such as summer and winter bonfires, sing-alongs, and “smore fun at the lake” (annually) Non-city Create a park scavenger hunt using QR codes or URLs on plaques Non-city Support neighborhoods or cultural groups to have events at the park and a ract more people to the lake and park. Non-city Have non-lake spaces that could be flooded for ice ska ng in the winter and have another use in the summer (e.g., on a ballfield). City Create interconnec ng walking paths throughout the park, e.g., from fishing pier/picnic area to beach to woods west of the hockey arena, as well as from and around the Filtra on basin, playground, bathrooms, to the beach, etc. City Post names of places that will rent or lend equipment or boats on a bulle n board at the park. Invite S llwater recrea onal businesses to rent watercra and other recrea onal equipment. City Ask appropriate county, city and state health department staff to educate the community on ALL risks associated with swimming in all recrea onal water bodies. Open the beach area and educate poten al users about the risks of swimming. Let individuals make their own choice to swim or not. City Create a level area adjacent to the large west picnic shelter, with a wheelchair accessible route to that shelter City Provide a warming house, sell hot beverages and rent skates. City Provide water fountains or dispensers AND accessible bathrooms near each parking lot City Provide portable toilets for winter use City Encourage use of sustainable building materials for structures and equipment City Add a fence gate where the basketball court fence joins the O’Brien ou ield (a center throughway providing access from the front “wayside” green space and the fenced court area to the summer bathrooms and water sta on) City Provide more wheelchair and stroller access within the park (hard surface trails, etc.) For example, add a durable surface pathway from the parking lot to the play area would enhance access for both wheelchairs and strollers. City Assess the use of all exis ng land and facili es in the park City Support more picnicking throughout the park by adding picnic facili es by the playgrounds, by exis ng shelters, and by the lakeshore. Consider pu ng in a bigger or addi onal picnic shelter City Install benches by the new water reten on basin, and addi onal benches near the lake. City Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A2b- 5 of 8 Ideas proposed by the public (sorted by ming) Collaborators Remove the exis ng iron fence along the park shoreline and extend a walkway from the beach area to the fishing pier. The walkway could be a board walk. City Add a pedestrian-way immediately abu ng the roadway blacktop next to the lake, that would also provide access to the marshland. With the understanding that paved areas would accommodate one-way car/bus traffic and a bike lane, we recommend: 1) a guardrail (low, wooden mber construc on) be placed between the roadway/bikeway and the newly constructed pedestrian-way; 2) that the walkway immediately adjoining the paved area, perhaps be lower to access the marsh; and 3) that it be a wooden (or plas c) walk-way blending with the fishing pier in appearance. City Create a welcome sidewalk “wayside” between the O’Brien ball field and Greeley Street. City Provide for quiet contempla ve spaces on the City Woodlands west of the hockey arena City and Non-city Modify or add to the exis ng playground to make it accessible for people with special needs. For example, add a Special Needs swing. (Note: someone has volunteered to help raise funds for the swing) (public involvement and short-term planning needed) City and public Provide a barrier between the playground and Greeley Street, such as shrubs or a fence, to keep children out of the street City On the east side of the lake near the exis ng fishing pier, create an outdoor educa on area including an open-air semicircle of sea ng, shelter for various types of weather, adequate space for a variety of ac vi es, different types of accessible equipment, proximity to bathrooms and drinking water, etc. City Install an air sta on to fill bike res, near the parking lot or near bike racks City Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A2b- 6 of 8 Ideas proposed by the public (sorted by ming) Collaborators LONG TERM Recommend op ons for lake cleanup if the current ideas are not working, such as aera ng water, cu ng weeds, etc. City and MSCWMO Con nue to plant na ve trees in the woods formerly choked with buckthorn City and Non-city Con nue to remove buckthorn from around the lake with help of community (for example, FLL join Sustainable S llwater in removing buckthorn each year in November) Non-city Expand use of na ve pollinator/prairie plants in the park, near the parking lot/road and around the new filtra on basin. City Connect four green spaces: (public involvement and short-term planning needed) 1) our “back yard” at the playground & filtra on basin green space; 2) our “educa on center ” at the fishing pier and nearby shore, marsh and woods; 3) our “quiet place at the lake” in the woodlands west of the ice arena and 4) our “wayside rest” in the green space where the O’Brien Field sign is centered. City Create a place to serve as a central mul -purpose ‘Hub’ by the water. The Hub would provide a visual focal point between the water and the park (set aside area now, construct later) (public involvement and short-term planning needed) City Plan for adequate capital and maintenance budgets annually for exis ng and any future improvements City Have a person from Friends of Lily Lake a end City mee ngs (e.g., park commission) that involve decisions about the park and lake, to con nue advoca ng for these principles. (public involvement and short-term planning needed) Non-city Use marke ng to spread word about how to protect the lake. Raise awareness campaign: Keep leaves in your yard, keep grass clippings in your grass, avoid chemicals and fer lizers. Non-city Create simple walking paths connec ng the park to Highland neighborhood and Evere St/Forest Hills neighborhood. Include quiet coves for si ng. Do not allow for bikes on the steep hillside. (public involvement and short-term planning needed) City and neighborho ods Discuss with stakeholders to the west of the city park property to explore a possible connec on at the end of Pine Tree Trail or elsewhere. (public involvement and short-term planning needed) City and neighborho ods Maintain police presence in the park City Offer events in each season or once a month, such as summer and winter bonfires, sing-alongs, and “smore fun at the lake” (annually) Non-city Construct a mul -use roofed area over part of the parking lot, like a pole barn without walls. It could be used for music, farmer's markets, theater, family reunions, etc., as well as for parking. In the winter, one might flood it and have covered, lighted ska ng. (e.g., like the one at Carpenter Nature Center) City Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A2b- 7 of 8 Ideas proposed by the public (sorted by ming) Collaborators In the longer term, explore with stakeholders the possibility of a connec ng pathway from the filtra on basin, northward in the hillside woods at the top of the baseball ou ield retaining wall and above the ice arena if this can be done while maintaining the integrity of the woodland City Consider building a community recrea on center to support young children and seniors by remodeling or replacing the ice arena, with an indoor pool, mee ng spaces, with a view of the lake. Possibly have a half indoor/half outdoor pool. (public involvement and short-term planning needed) City Ask appropriate county, city and state health department staff to educate the community on ALL risks associated with swimming in all recrea onal water bodies. Open the beach area and educate poten al users about the risks of swimming. Let individuals make their own choice to swim or not. City Encourage use of sustainable building materials for structures and equipment City Determine the remaining useful life of the exis ng ice arena (public involvement and short-term planning needed) City Improve the playground by adding equipment for older children, such as Ninja equipment. (public involvement and short-term planning needed) City Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A2b- 8 of 8 A3. PHOTOS Shorelines of Lily Lake (left to right): East (residential), South (park), West (woodlands) Shorelines of Lily Lake (left to right): West (woodlands), North (residential), East (residential) Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A3- 1 of 8 North Entry/Exit: View west from across Greeley Street with tennis/pickleball courts to the left; and picnic shelter, boat landing and fishing pier to the right. Greeley Street: View east across Brick Pond towards Everett Street, with Lakeview Hospital parking ramp access to left. Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A3- 2 of 8 Lily Lake Park - Greeley St Filtration Basin: Overlooking the new filtration basin towards Lily Lake. Lily Lake Park - Greeley St Filtration Basin: Woodlands west, apartments on left, park on right. Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A3- 3 of 8 Park N Entry: Looking east towards Greeley Park S Entry: Looking east towards Greeley Park Ballfields: SW “Bonse” Field Park Ballfields: NE “O’Brien” Field Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A3- 4 of 8 Greeley Street View: Showing possible walkway location behind planter and through basketball court Basketball Court (Corner): Where corner gate could allow walkway through to restrooms Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A3- 5 of 8 Lily Lake (beach): View towards ice arena entrance and parking lot. (Possible “hub” location) Lily Lake (Ice Arena Entrance): View towards ice arena entrance and lake. (Possible “hub” location) Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A3- 6 of 8 West Woodlands: From Ice Arena looking north West Woodlands: Ice Arena (left), Highlands of Stillwater HOA (center), Lake Drive residential (north) Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A3- 7 of 8 Driveway Visioning Gatherings: Lake Drive (photo credit: Lauren Kempf) Driveway Visioning Gatherings: Everett St, Willard St Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A3- 8 of 8 A4. MAPS Lily Lake: In context Lily Lake: Immediate areas Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A4- 1 of 4 Lily Lake Area: Street Map (and surrounding parks: 2-Lily Lake, 3-Washington, 7-Sunrise, 13-Benson, 22-St Croix Valley Rec Center, 34-Skateboard, 44-Lily Lake Elem Sch, 48-Stillwater Jr HS) Location Map with Property Boundaries: Lakeshore Property Ownership (38 parcels): ● 5 x City (1 Lily Lake Park & 2 adjacent properties on woodlands and Greeley St, 2 street rights of way dead-ends, Hemlock St, Lake St W) ● 1 x Highlands of Stillwater Homeowners Association (1 Outlot) ● 32 x Individual Residential Properties (4 Pine Tree Tr, 7 Lake Drive, 1 Brick St, 2 Hemlock St, 1 Pine St, 2 Grove St, 5 Willard St, 2 Owens St, 1 Abbott St, 7 Greeley) Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A4- 2 of 4 Lily Lake Park: Aerial view showing Lily Lake, Brick Pond with park facilities and amenities (ice arena, beach, parking lot, ballfields, sports courts, playground, picnic shelters, fishing pier and boat ramp). Note: New Greeley Street filtration basin is not in the picture at the south end of the park. Lily Lake Subwatersheds: 22 Catchments (Priority Catchments are shaded) Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A4- 3 of 4 City of Stillwater 2040 Capital Plan: “Future Trail“ alongside Greeley St, Hwy 36 to Myrtle St) Friends of Lily Lake “Strategic Visioning” - Preliminary Findings & Recommendations Page A4- 4 of 4 LILY LAKE A recreational gem at the heart of residential Stillwater DRAFT Strategic Visioning Recommendations Friends of Lily Lake - April 2022 A5. FLL Phased Vision Concept Site Plans City-wide… Three Lakes and a River! (lake access) CITY BOUNDARY (approx.) Lily Lake - Immediate Neighborhoods HIGHLANDS OF STILLWATER FOREST HILLS PINE STREET CHURCHILL STREET OLIVE STREET STILLWATER BOULEVARDCURVE CREST BOULEVARD LILY LAKE SCHOOL STILLWATER JUNIOR HIGH SCHOOL LILY LAKE PARK LILY LAKE GREELEY STREETLily Lake - Shoreline and Park (property & parking) P1 P2 P3 Lily Lake - The Park Phased Implementation Plan (community ideas) SHORT-TERM MEDIUM-TERM LONG-TERM ●One-way vehicular traffic ●Greeley St pedestrian wayside rest ●Canoe/kayak/paddleboard beach ●Central ‘hub’ space ●Accessible picnic & play areas ●All season restrooms ●Phased site improvements plan ●Educational structures ●Shoreline nature walkway ●Wildlife observation deck ●Noise-deflecting low berm ●Pedestrian crossings ●Walking paths & benches ●Youth/elderly recreation center ●Pedestrian access extensions ●Outdoor education area ●Central lakeside platform/stage ●Large multi-use, open-sided shelter Lily Lake Park - Short-term Improvements WO O D L A N D S WO O D L A N D S WO O D L A N D S HUB PLAZA NEW WAYSIDE REST PROPOSED BIKE TRAIL ACCESSIBLE PLAYGROUND IMPROVEMENTS ACCESSIBLE SHELTER IMPROVEMENTS CANOE LUNCH ICE ARENA NOISE-DEFLECTING BERM/PLANTINGS NOISE-DEFLECTING LOW BERM/PLANTINGS 1-WAY 2-WAY 1-WAY YEAR-ROUND RESTROOMS P1 P3 P2 Lily Lake Park - Medium-term Improvements WO O D L A N D S WO O D L A N D S WO O D L A N D S NEW SHORELINE WALKWAY NEW OBSERVATION DECK ICE ARENA PEDESTRIAN CROSSING Lily Lake Park - Long-Term Improvements WO O D L A N D S WO O D L A N D S WO O D L A N D S ICE ARENA NEW EDUCATION AREA EXTENDED WALKWAY EXTENDED WALKWAY EXTENDED WALKWAY COVERED ACTIVITY SPACE Lily Lake Park - All Improvements WO O D L A N D S WO O D L A N D S WO O D L A N D S NEW SHORELINE WALKWAY HUB PLAZA NEW OBSERVATION DECK NEW WAYSIDE REST PROPOSED BIKE TRAIL ACCESSIBLE PLAYGROUND IMPROVEMENTS ACCESSIBLE SHELTER IMPROVEMENTS CANOE LUNCH ICE ARENA NOISE-DEFLECTING BERM/PLANTINGS NOISE-DEFLECTING LOW BERM/PLANTINGS PEDESTRIAN CROSSING NEW EDUCATION AREA EXTENDED WALKWAY EXTENDED WALKWAY EXTENDED WALKWAY COVERED ACTIVITY SPACE YEAR-ROUND RESTROOMS SHORT-TERM IMPROVEMENTS MEDIUM-TERM IMPROVEMENTS LONG-TERM IMPROVEMENTS Lily Lake - Arena Parking Lot, Ballfield #1 & Courts VVHUB PLAZA COVERED PARKING / EVENT SPACE COVERED ENTRY ICE ARENA (~30,000sf) Lily Lake - Future Recreation Center?VVHUB PLAZA COVERED PARKING / EVENT SPACE POTENTIAL FUTURE RECREATION CENTER (~60,000sf) DATE: April 29, 2022 TO: Honorable Mayor and City Councilmembers FROM: Tim Gladhill, Community Development Director SUBJECT: GreenStep Cities Work Plan Update and Sustainable Stillwater Collaboration BACKGROUND The purpose of this report is two-fold: 1. Receive an update on the City’s participation in the GreenStep Cities Program 2. Receive an update from Sustainable Stillwater on their current initiatives and accomplishments as well as future partnership opportunities The City Council’s Strategic Plan identifies a strategy to “work with Sustainable Stillwater to develop attainable tasks”. This discussion is intended to address this strategy. GreenStep Cities Update The City Council is a participant in the Minnesota Pollution Control Agency’s GreenStep Cities Program. This is a voluntary recognition program and a joint venture between the MPCA and League of Minnesota Cities. The City has currently achieved Level 2 Status and is nearly complete with Level 3. Staff believes the City can achieve Level 3 through current and active initiatives by the next dead line of April 1, 2023. Attached to this report is a proposed update to the City’s GreenStep Cities Work Plan. This is an important document that outlines expectations for Sustainable Stillwater as to the level of Staff Support the City Council is willing to dedicate to this effort. Sustainable Stillwater Update Sustainable Stillwater would like an opportunity to present on their recent accomplishments and future priorities. As a reminder, the City expects Sustainable Stillwater request that the City consider a Climate Action Plan as part of the 2022 Strategic Plan and 2023 Annual Budget. GreenStep Cities: Work Plan to attain Step 3 status JANUARY 2022 STATUS REPORT Task Year Planned to be achieved Status Steps took/being taken/to take B.P. 1 BUILDINGS & LIGHTING - Efficient Existing Public Buildings 1.1 B3 Benchmarking 2022 Incomplete Inserted about 90% of the data. This winter, need to: 1. fill in missing data gaps 2. Update all buildings with recent bills 3. Reach out to an expert in B3 and learn how to analyze info and run reports. 1.2 Low cost lighting (internal): parking ramp 2020 Complete The lights in the parking ramp have been replaced with low cost lighting city hall 2023 Complete Everytime a light burns out, Facilities Manager replaces it with a low-cost light 1.4 One additional action needed in BP1 - Planning on doing BPA 1.4 2022 Complete Do Best Practice Action 1.4: Implement information technology efforts and city employee engagement to reduce plug loads, building energy use and workflow efficiency: - create handguides for best computer practices to save electricity. -Graham to get together with Rich Bornt to discuss doing an audit - Work changes - ie. Possibilities of a 4-day work week to save on utilities? B.P. 11 TRANSPORTATION - Living Streets 11.1 Adopt complete streets policy 2022 Incomplete The City needs to ofically adopt a Complete Street Policy via resolution Graham to work with Engineering to help create a Policy 11.3 Modify Main Street in compliance with complete streets policy 2023 Incomplete Chestnut Plaza Downtown Crosswalks Bike paths/lanes B.P. 15 ENVIRONMENTAL MANAGEMENT - Sustainable Purchasing 15.1 Adopt sustainable purchasing policy 2019 Complete Past resolution 2019-130. Continue in the future to make sure department heads are ultilizing the policy. 15.2 Purchase energy used by city gov't from solar gardens, etc.2019 Complete Clean energy powers 57% of city operations via 2 community solar gardens and 3rd party solar installations on 3 city buildings B.P. 16 ENVIRONMENTAL MANAGEMENT - Urban Forests & Soils 16.2 Adopt Best Practices for public and private tree planting 2020 Complete Taylor made a guide for tree planting in Stilwater 16.6.C Adopt an Emerald Ash Bohrer management plan 2020 Complete Plan has been adopted B.P. 17 ENVIRONMENTAL MANAGEMENT - Stormwater Management 17.1 Adopt MIDS 2019 Complete Approved by City Council June 20th 2019 Can be seen at: https://www.ci.stillwater.mn.us/home/showdocument?id=724 B.P. 24 RESILIENT ECON & COMM DEVELOPMENT - Benchmarks & Community Engagement 24.1 Establish a GreenStep Cities Committee 2023 Complete Future trip to White Bear Lake to see what they are doing with their committee 24.2 Inform community of goals and progress 2019 Complete Continue to promote achievements, goals and events in the newsletter, website, local newspapers etc… B.P. 25 RESILIENT ECON & COMM DEVELOPMENT - Green Business Development Green Business Directory will help to promote local business to both residents and visitors. 25.7 Develop and launch a "buy local" promotion 2020 Complete 25.3 Develop and launch a "green tourism" campaign (Option here: become a "Bird City") 2021 Complete June 15, 2021 Stillwater became a Bird City. We should continue to promote this to drive environmental tourism B.P. 29 RESILIENT ECON & COMM DEVELOPMENT - Climate adaptation & comm resilience 29.1 Weather Safety Plan 2022 Incomplete Goal is to complete this winter 2020-21. Use Washington County's plan as a base layer. Can be seen at: http://www.ocem.org/docs/WashCo_Basic%20Plan%202017.pdf City has budgeted money to evaluate a Complete Streets Policy in the 2022 Budget. City has achieved Bird City Designation. City has also achieved Bike Friendly Designation. 4/29/2022 Welcome to GreenStep Cities Minnesota GreenStep Cities is a voluntary challenge, assistance and recognition program to help cities achieve their sustainability and quality-of-life goals. This free continuous improvement program, managed by a public-private partnership, is based upon a menu of 29 optional best practices . Each best practice can be implemented, as decided by city elected officials, staff and community members, by completing one or more actions at a 1, 2 or 3-star level, from a list of four to eight actions . These voluntary actions are tailored to all Minnesota cities, focus on cost savings and energy use reduction, and encourage civic innovation. [More] Recognition Steps 1-5 Learn about the benefits of program participation, and then What are the benefits to be,n g GreenStep cit-y ? O Build community interest; have program staff visit your city; join GreenStep by adopting a city resolution & Post brief info on this web site about what you've already done; be recognized for implementing between 4 & 8 best practices t) Implement at your own pace an additional 4 -8 best practices; complete a handful of high -impact best practice actions (ask us for help) e Measure and report on between 7 & 15 city performance metrics 0 Show improvement in city performance metrics F 'trgo • .._J \_} MIN!\; C: ~ 0T A Sioux..F....a lJ s National Geographic, Esri, Ga ... Latest Cities to Join Paynesville -04/25/2022 New Prague -04/04/2022 Mora -03/15/2022 Braham -07/07/2021 New Ulm -04/06/2021 Mendota Heights -03/02/2021 Brooklyn Park -04/27/2020 Hackensack -04/13/2020 Savage -03/02/2020 \V I SCO Mad iso [Read more: Steps] [View larger map] Prairie Island Indian Community -02/26/2020 Carver -01/21/2020 East Grand Forks -01/20/2020 Rush City -11/12/2019 Dodge Center -08/26/2019 Robbinsdale -08/20/2019 [Show all 146 cities covering 52% of MN's population] News • Energy Efficiency WWTP Operators Cohort -May 10-July 12 MnTAP training in Little Falls • Renewables Advancing Community Energy Resilience -info 4/27, due 5/26 U.S . DOE$ for solar and solar+storage • Solar for Schools Grant -Webinar 4/26 For schools located outside of Xcel Energy Territory • Statewide EV Charging Survey -due 5/3 Provide input to Mn DOT Plan • Webinar 5/10: Solar+Storage Mobile systems for emergency management [see more news/opportunities] Tweets by @GreenStepCities .... MN GreenStep Cities and Tribal Nations I @GreenStepCities We had a great workshop this month about #sustainable #builtenviornment practices . Learn from our speakers at the @MnPCA @rethos_ Becker County @HennepinEnviro South St. Paul @City_of_Nfld @ReUSEMN in our workshop archive . mngreenstepcities.blogspot.com/2022/04/sustai ... MN GreenStep Cities and Tribal Nations @GreenStepCities Very exciting to have 3 of 22 communities selected for this opportunity located in Minnesota. Congratulations! https://twitter.com/StarTribune/status/1519496370457137156 21 .b 23.b ..,. Embed View on Twitter GreenStep's Best Practices [ Read more: See all 29 Best Practices] Buildings and Lighting 1. Efficient Existing Public Buildings 2. Efficient Existing Private Buildings 3. New Green Buildings 4. Efficient Outdoor Lighting and Signals 5. Building Redevelopment Land Use 6. Comprehensive, Climate and Energy Plans 7. Resilient City Growth 8. Mixed Uses 9. Efficient Highway-and Auto-Oriented Development 10 . Design for Natural Resource Conservation ofo*. i""'I ,l:l 11 •• Transportation 11. Living & Complete Streets 12 . Mobility Options 13 . Efficient City Fleets 14 . Demand-Side Travel Planning Environmental Management 15 . Sustainable Purchasing 16 . Community Forests and Soils 17. Stormwater Management 18. Parks and Trails 19 . Surface Water 20 . Efficient Water and Wastewater Systems 21. Septic Systems 22 . Sustainable Consumption and Waste 23 . Local Air Quality Resilient Economic and Community Development 24 . Benchmarks and Community Engagement 25 . Green Business Development 26 . Renewable Energy 27 . Local Food 28 . Business Synergies and EcoDistricts 29 . Climate Adaptation and Community Resilience Minnesota GreenStep Cities grew out of a report to the 2009 Legislature . Governed by a public- private partnership of the Minnesota Pollution Control Agency (MPCA) and several partner organizations, the program is led by the MPCA. [Read more]. ,. LAC LEA,GU E of MINNESOTA C I TIES CERT! CLE.AN l::NeRGY IUSOURCE TE A MS Mlnntsota • RETHOS'" PLACES REIMAGINED ffl1 .MIMNeSOTA m E V IFIQ ~!;;If' AL QUA LIT Y ij QA,RD c ,o ,M M£111'C IE DE:PARTMEH'li gllllJION o,r: IN.'llCi 'I' !l'li J-oumi: n Benefits What are the benefits of joining the GreenStep program and implementing its best practices? The answers to this question will be different for different cities, but here are the key points we have heard from GreenStep cities and around which we have designed the program. The GreenStep program: • Is a continuous improvement pathway for cities to "go green," becoming more sustainable and resilient. • Will save city staff time in researching proven, cost-effective actions for cutting energy use, decreasing the city's carbon footprint, and accomplishing other sustainability goals that exceed regulatory requirements. Information on and an Advisor for how to complete 170 actions -in the best practice groups of buildings, land use, transportation, environment, and economic/community development -is continuously updated with Minnesota-specific information. • Will save cities money and deliver a stream of multiple environmental, social and financial benefits; will help cities explore how to spend the same amount of money smarter. • Is a home-grown, independent program tailored to Minnesota cities and provides maximum flexibility and total control and choice by city councils in how to implement a proven best practice . • Provides over 4,000 reports on how Minnesota cities are taking action, making it easy to learn from and contact peer cities so as to jump-start actions in your own city. • Opens up special opportunities for funding and technical assistance, available mostly to GreenStep cities because the GreenStep program focuses on existing GreenStep cities. • Positions a city to more easily apply for competitive grant and assistance programs. • Maps out how to follow-through on the various commitments cities may have made, such as the U.S. Mayors Climate Protection Agreement, signed by over 40 Minnesota cities, and on the Minnesota Legislature's aggressive Next Generation Energy Act. • Provides leadership and action roles for community members, businesses and institutions so as to stretch limited city funds and strengthen a civic culture of engagement and innovation. We encourage cities to use student interns to help enter best practice action reports on the GreenStep web site, and have an intern manual to make this easier. • Continuously prompts program participants -like an exercise coach would! -to maximize opportunities to accelerate sustainability actions. • Provides public recognition of the good work being done by Minnesota cities. What recognition is there for a GreenStep City? • Annual peer recognition at the June conference of the League of Minnesota Cities. • Annual $1,000 LMC/GSC Sustainable City Award. • Your city's accomplishments will be visible on the GreenStep web site, the most comprehensive web site in Minnesota devoted to city sustainability. • Artwork and recognition materials (logos, sample press releases). • Five steps of recognition: o Step One: for cities that have passed a city council resolution to work on implementing best practices of their own choice and at their own pace. o Step Two: for cities that have implemented any 4, 6 or 8 best practices (depending on city Category/city capacity). o Step Three: for cities that have implemented an additional 4, 6 or 8 best practices (depending on city Category) and completed a handful of specific high-impact actions - this can take between one and a few years. o Step Four: for cities that report (by May 1st), for the previous calendar year, between 7 and 10 core city performance metrics and 5, 3, or no (depending on city Category) additional metrics of their choice. o Step Five: for cities that report improvement in a minimum number of metrics. DATE: April 29, 2022 TO: Honorable Mayor and City Councilmembers FROM: Tim Gladhill, Community Development Director SUBJECT: Continued Discussion on Short Term Home Rental License Changes BACKGROUND This is a high-level policy discussion. This is not a detailed analysis of the offered model ordinance. Staff is seeking broad direction to focus future efforts of potential revisions to the City’s Short Term Home Rental License. At the March 1, 2022 City Council Meeting (4:30), Staff introduced a topic about potential amendments to the City’s Short Term Home Rental License Program. The goal of the discussion was to streamline the administration of the program while still balancing the necessary regulations to ensure that neighborhoods and districts are not negatively impacted by Short Term Home Rentals. Additionally, this was an opportunity to provide an update on number of Licenses issued and areas that have now met previously implemented caps on certain Short Term Home Rentals (i.e. investment properties not occupied by Property Owners in Downtown). The City Council had discussion on appropriate elements of Short Term Home Rentals that should be included moving. A majority of the discussion centered around whether the City should differentiate between Owner-Occupied and Investment Properties. The City Council appeared to be interested in regulating the number of Licenses by Licensee and a maximum number of Licenses per area. In discussions with the City Attorney, it was determined that the City should explore other model ordinances. A model ordinance from the City of West Saint Paul is offered for discussion. This ordinance applies to all rentals in that community; both short -term (less than 30 days) and long-term rentals (more than 30 days). This could be tailored to meet Stillwater’s needs and apply to only short-term rentals in Stillwater. A few highlights: • Increases requirements for Licensees with more than three (3) Licenses/Properties • Limits the number of rentals per block • Property Manager must be identified within a certain distance • With the above in mind (Licenses per Licensee, Licenses per Block, proximity Property Manager), there is not a need to differentiate between Owner-Occupied and Investment Property The City Council requested a breakdown of the number of Licenses issued by current category in relation to the number of available licenses. License Type Maximum Allowed Currently Issued Remaining Type A (Owner Occupied/On Site) 35 2 (All Non-Downtown) 33 Type B (Owner Occupied/Not On Site) 35 13 (2 Downtown; 11 Non- Downtown) 22 Type C Downtown (Non-Owner Occupied) 10 11* *Due to 2 Lawful, Non- Conforming Conditional Use Permits -1 Type C Non- Downtown (Non-Owner Occupied) 15 9 6 To further aide the discussion, the following table summarizes current license numbers by owner-occupied and investment properties. License Type Maximum Allowed Currently Issued Remaining Owner Occupied 70 15 (2 Downtown, 13 Non- Downtown) 55 Non-Owner Occupied/ Investment Property Total = 25 Downtown = 10 Non- Downtown = 15 Total = 20 Downtown = 11* Non- Downtown = 9 Total = 5 Downtown = -1 Non- Downtown = 5 An additional benefit of applying this framework to the Short Term Home Rental License is that it would be easily scalable to long-term/general Rental Licenses in the future if the City Council so chose. The topic of Rental Licenses is part of the City Council ’s Strategic Plan. However, it is noted that there would be additional staffing needs if the City Council wanted to scale up the Short Term Home Rental Licenses to all rental properties in the future. No action is being requested at this time. Staff is simply seeking brief, high-level policy direction. Additionally, a decision does not have to be made at this time. Staff is presenting certain concepts based on discussion. It would be appropriate to continue to have continued discussions on this topic as needed. RENTAL DWELLINGS § 150.035 PURPOSE. It is the purpose of this subchapter to protect the public health, safety and welfare of citizens of the city who live in rental units by adopting a rental dwelling inspection and maintenance program that corrects substandard conditions and maintains a standard for existing and newly constructed rental dwellings in the city. The operation of rental properties is a business enterprise that includes certain responsibilities. Rental owners, operators and managers are responsible to take such reasonable steps as are necessary to ensure that the citizens who occupy such rental units, as well as neighboring properties, may pursue the quiet enjoyment of the normal activities of life in surroundings that are safe, secure, and sanitary, free from noise, nuisances and annoyances, and free from unreasonable fears about safety of persons and property. (Ord. 15-09, passed 9-14-2015) § 150.036 DEFINITIONS. Words used in this subchapter shall have the following meanings unless otherwise defined in this subchapter. ALTERNATIVE INSPECTION REPORT. A rental dwelling inspection report that the applicant obtains from a building inspector for the purposes of receiving United States Department of Housing and Urban Development (“HUD”) rental approval. APARTMENT. A community, complex or building having a common owner and containing at least one rental dwelling unit. CITY INSPECTOR’S REPORT or INSPECTION REPORT. A rental dwelling inspection report prepared and signed by a city inspector. CITY MANAGER. The West St. Paul City Manager or his or her designee. COMPLEX. The total number of buildings on the license application or contiguous rental properties under the same ownership. DWELLING. A building or one or more portions of a building occupied or intended to be occupied for residential purposes. FAMILY. (1) An individual or two or more persons legally related by blood, marriage, domestic partnership, foster care, guardianship or adoption; or (2) A group of not more than three persons not related by blood, marriage, domestic partnership, foster care, guardianship or adoption living together in a dwelling unit. HIGH SCHOOL DORMITORY. A dormitory that is located on the site of a secondary education institution and is owned, operated and used by the institution for living and sleeping quarters for the students attending the institution. LET FOR OCCUPANCY or to LET or to RENT. To permit possession or occupancy of a dwelling or rental dwelling unit whether or not compensation is paid by a person who is not the legal owner of record thereof, pursuant to a written or unwritten lease. OCCUPANT. Any person living or sleeping in a dwelling unit, or having possession of a space within a dwelling unit. OPERATOR or MANAGER. Any person who has charge, care or control of a structure or premises that is let or offered for occupancy. OWNER or LICENSEE. Any person, agent, operator, firm or corporation having a legal or equitable interest in the property or recorded in the official state, county or city records as holding title to the property or otherwise having control of the property. PERSON . May be an individual, corporation, firm, association, company, partnership, organization or any other group acting as a unit. REINSPECTION. A follow-up inspection that is: (1) Conducted to determine if a code violation has been corrected; (2) Necessary because a licensee, owner or other responsible party fails to attend a scheduled inspection; (3) Necessary because a scheduled inspection does not occur or is prevented from occurring due to an act of a property owner or agent; or (4) Any inspection following an initial inspection. RENTAL DWELLING. Any dwelling used for residential occupancy by one or more persons who are not the owner or a member of the owner’s family. RENTAL DWELLING UNIT. Any room or rooms, or space, in any rental dwelling designed or used for residential occupancy by one or more persons who are not the owner or a member of the owner’s family. (2001 Code, § 435.03) (Ord. 06-16, passed - -; Ord. 07-04, passed - -; Ord. 08-25, passed - -; Ord. 15-09, passed 9-14- 2015; Ord. 21-002, passed 1-25-2021) § 150.037 LICENSE REQUIRED. (A) General rule. No person, partnership, business entity, or corporation shall operate a rental dwelling or rental dwelling unit in the city without a license for each building pursuant to Chapter 110. No property owner shall be permitted to license more than three single-family residences as rental properties, unless the property owner: (1) Hires a property management company who is licensed by the Commerce Department; or (2) Is a public housing agency; or (3) Obtains a special exception from the City Council. (B) Applications. In addition to the application information requirements of § 110.03, the license application must contain the following information: (1) Property owner information. (a) The name, address and complete information of the property owner, if the property owner is an individual. (b) The name, address and complete information of at least one officer, manager or director, if the property owner is a business entity. (2) Property contact information. For single-family residential dwellings, the license applicant must provide 24 hour contact information for one person in any of the following categories. For all other types of dwellings, the license applicant must provide 24 hour contact information for two people in any of the following categories: (a) At least one owner of the rental dwelling or rental dwelling unit; (b) At least one person, if different from the owner, who is responsible for compliance with this and any other code requirement pertaining to the rental dwelling or rental dwelling unit, such as a property manager, who must reside in the Twin Cities 7-County metropolitan area; (c) Any of the owner’s agents responsible for management of the rental dwelling or rental dwelling unit, such as a property management company and the name and contact information of a person at the property management company; or (d) Any vendors and all vendees, if the rental dwelling or rental dwelling unit is being sold pursuant to a contract for deed. (e) The City Clerk must be notified in writing of any changes to the name(s) provided on the application. (3) Number and type of units. The license application must contain the number of units and types of units (condominium, apartment, town home and the like) within the rental dwelling. (4) Inspection report. The license application must be accompanied by a satisfactory city approved inspector’s report or an alternative inspection report. (a) For owners with one to three dwelling units, the inspection report is required every 36 months and due upon annual renewal of the license. Alternative inspection reports must be dated within the 36 months preceding the application date. For owners with one to three dwelling units, an inspection is required if there is a change in ownership and the inspection report is dated more than 18 months prior to the date of the application. (b) For owners with more than three dwelling units, the inspection report is required every 12 months and due upon annual renewal of the license. Alternative inspection reports must be dated within the 12 months preceding the application date. An owner with more than three dwelling units shall submit annual inspection reports for at least one-fourth of the total number of dwelling units for each building. Every four years, all dwelling units in each building must have undergone an inspection. An inspection is required if there is a change in ownership and the inspection report is dated more than six months prior to the date of application for owners with more than three dwelling units. (5) Inspection scheduling. The City Clerk or designee shall schedule the initial inspection for all new and renewal applications. A property owner or agent is required to be onsite during the scheduled inspection. A property owner or agent may cancel or re-schedule an inspection no less than 24 hours of the scheduled inspection time or a re-inspection fee will apply. (C) Investigations. (1) For all new applications, a background investigation will be conducted on the property owner listed on the application, pursuant to § 110.03(C)(5). The city may request additional information from the license applicant regarding all property owners, if the property is owned by individuals or regarding all officers, managers or directors, if the property is owned by a business entity, and may conduct additional background investigations as it deems necessary. The applicant shall pay a background investigation fee for each background investigation conducted. (2) For renewal applications, background investigations are not required and no background investigation fee shall be required, however, the Police Department or other city staff may conduct a background investigation at its sole discretion. (D) Changes in ownership. A license is non-transferable. If there is a change in the ownership of the rental dwelling or rental dwelling unit, a new license is required. (E) Changes in the rental dwelling or rental dwelling unit. If changes are made in the number or type of units, the owner shall amend its license. (F) Annual license. Persons wishing to let rental dwellings or rental dwelling units must make an annual application to the city, provide the information required by this subchapter and pay the applicable license fee, as set forth in § 150.041. Renewal applications that qualify for a license in Category A, as defined in § 150.041, may be approved administratively by the Community Development Director. All other license applications must be approved by the City Council. (G) License term. The term of the license is a 12-month rolling calendar. For renewal applicants, the license period shall commence on the first day of the month after the expiration of the previous license period, as determined by the City Clerk, or for new applicants, the license period shall commence on the first day of the month after the license is approved by the City Council. All licenses expire at the end of each 12-month period. (H) Tenant register. As a condition of the license, the applicant must, as a continuing obligation, maintain a current register of tenants and other persons who have a lawful right to occupancy of rental dwellings or rental dwelling units. In its application, the applicant must designate the name of the person or persons who will have possession of the register and must promptly notify the City Manager of any change in the identity, address or telephone numbers of such person. The register must be available for inspection by city officials at all times. (I) Notification requirements for public hearings. The owner must, as a continuing obligation of the license, provide written notice to tenants or in the alternative, post the written notice in the lobby or common area of the rental dwelling for any public hearing received by the owner that pertains to the property on which the rental dwelling is located or any adjacent rights-of-way. (J) Display of license certificate. Pursuant to § 110.08, the license certificate must be exhibited in a conspicuous place at or near the entrance to the rental dwelling. One license certificate must be displayed for each building. For buildings containing one to three dwelling units, the certificate must be visible from the street. For buildings containing more than three dwelling units, the certificate must be displayed in the rental office or other common area accessible to all tenants of the licensed building. (K) Compliance with Minn. Stat. § 211B.20, as it may be amended from time to time. Owners must comply with the requirements of Minn. Stat. § 211B.20, as it may be amended from time to time, and allow access to candidates who have filed for election to public office and seek admittance to the rental dwelling solely for the purpose of campaigning. (L) Rental density for single-family rental dwellings. (1) In an R-1 Zoning District, no more than 10% of the single-family lots on any block shall be eligible to obtain a rental license, unless a temporary license is granted by the City Council as provided herein. Table 1 indicates how many single- family lots per block are able to be licensed as a rental property based on the number of lots that exist in a block. Table 1 Lots/Block Rental Units Allowed Table 1 Lots/Block Rental Units Allowed 1-14 1 15-24 2 25-34 3 35-44 4 45-54 5 55-64 6 65-74 7 75-84 8 85-94 9 (2) The following guidelines shall apply to determine eligible blocks and lots. (a) For the purposes of this subchapter, a BLOCK shall be defined as an area of land enclosed within the perimeter of streets, watercourses, public parks, municipally owned lots and city boundaries. (b) This subchapter shall apply to legally conforming lots of record and legally nonconforming lots of record. For the purposes of this subchapter, lots of record may also be referred to as PROPERTIES, PROPERTY or LOTS . (c) If a block contains more than one type of zoning district, only R-1 Zoning District lots shall be included in the calculation of the total number of lots per block. (d) Legal nonconforming rental property shall not be included in the calculation of the total number of lots per block, but shall be allowed to continue as long as the legal nonconforming use complies with § 153.006 of the Zoning Code. (e) Commercial or industrial uses located in an R-1 Zoning District shall not be included in the calculation of the total number of lots per block. (f) Properties that are exempt pursuant to § 150.038 shall not be included in the calculation of the total number of lots per block. (3) If the number of rental properties meets or exceeds the permitted number of rental properties per defined block on the effective date of this subchapter, no additional rental licenses shall be approved for the block, unless a temporary license is granted by the City Council as provided herein. Existing rental licenses may be renewed; however, should a rental license not be renewed, or if the rental license is revoked or lapses, the rental license shall not be reinstated unless it is in conformance with this subchapter and other applicable sections of the city code. (4) If the number of rental properties meets or exceeds the permitted number of rental properties per defined block on the effective date of this chapter, a property owner may request a temporary license to allow an additional rental property for that block. The property owner must hire a licensed professional property management company to manage the property. The Council may grant or deny a temporary license in its sole discretion. Persons requesting a temporary license must make an annual application to the city. No property owner shall hold a temporary license for the same property for more than two consecutive years. (M) Crime-Free Lease Addendum. As a condition of the license, the applicant must use the Minnesota Crime-Free Lease Addendum or its equivalent, as part of its leases. (N) Phase One - Management Training. As a condition of the license, the applicant or manager of each licensed building must complete Phase One - Management Training of the three phases of the Minnesota Crime Free Rental-Housing program, as defined in § 150.042(A)(1)(e), within 12 months of City Council approval of the rental license. (O) Tenant background checks and lease agreements. Upon request, provide a copy of third party or comparable background checks for tenants and a copy of the lease. (P) Contracts for deed. A property sold pursuant to a contract for deed must be recorded against the property or the property will be deemed rental property and a license will be required. (2001 Code, § 435.05) (Ord. 06-16, passed - -; Ord. 11-12, passed - -; Ord. 15-09, passed 9-14-2015) § 150.038 EXEMPTIONS. This subchapter does not apply to the following: (A) Hotels (B) Motels (C) Hospitals (D) State-licensed residential care facilities (E) Assisted living facilities (F) Nursing homes (G) High school dormitories (H) Single-family homes or duplexes in which the owner resides within a portion of the building and there are a total of no more than three unrelated persons within the owner’s dwelling unit. If the building is a duplex, only that portion of the building in which the owner resides is exempt. The other portion of the duplex requires a rental license. (2001 Code, § 435.07) (Ord. 06-16, passed - -; Ord. 08-25, passed - -; Ord. 08-26, passed - -; Ord. 15-09, passed 9-14- 2015) § 150.039 RESPONSIBILITY FOR ACTS OF MANAGER. Licensees are responsible for the acts or omissions of their managers as it pertains to the rental dwelling. (2001 Code, § 435.09) (Ord. 06-16, passed - - ; Ord. 15-09, passed 9-14-2015) § 150.040 MAINTENANCE STANDARDS. (A) It is the responsibility of the licensee to assure that every rental dwelling and rental dwelling unit is maintained in compliance with all city ordinances and state laws. A violation of any of the following laws and ordinances constitutes a public nuisance: (1) Building Code (§§ 150.001 through 150.008); (2) International Property Maintenance Code (§§ 150.020 through 150.023); (3) Animal regulations (Chapter 90); (4) Fire Prevention Code (Chapter 91); (5) Repeat nuisance service calls (§§ 34.15 through 34.19); (6) Parked or stored motor vehicles (§ 72.05(D)); and (7) Public nuisance regulations (Chapter 94). (B) License hearing. Upon the occurrence of .5 violations of the above-stated provisions multiplied by the total number of dwelling units per complex within a 12-month period, or a violation of a Category C mitigation plan as defined in § 150.041(B), the City Council may hold a license hearing pursuant to § 110.12 for consideration of suspension, revocation or conversion to a provisional license. Depending upon the circumstances, nature and severity of the violation, the City Council may hold a license hearing for fewer than .5 violations, if deemed appropriate. (C) Inspections. The Building Official, Building Inspector, Rental Housing Inspector, Fire Department personnel, police officers and their respective representatives, are authorized to make inspections reasonably necessary to enforce this subchapter. All authorized inspectors have the authority to enter any rental dwelling or rental dwelling unit at all reasonable times. Each occupant of a rental dwelling or rental dwelling unit shall give the owner, the owner’s agent or authorized city official access to any part of such rental dwelling or rental dwelling unit at reasonable times for the purpose of inspection, maintenance, repairs or alterations as are necessary to comply with the provisions of this subchapter. If any owner, owner’s agent or occupant of a rental dwelling or rental dwelling unit fails or refuses to permit entry to a rental dwelling or rental dwelling unit for an inspection pursuant to this subchapter, the inspector may seek an administrative search warrant authorizing such inspection. (2001 Code, § 435.11) (Ord. 06-16, passed - -; Ord. 15-09, passed 9-14-2015) § 150.041 TIERED FEE SYSTEM. (A) License categories. Licenses will be issued based on a tiered fee system according to license type as indicated in Table 1. The fees shall be set by City Council resolution. The period of time used to determine the tiered fee is the 12-month period ending two months before the commencement of the license term. Table 1 Category Type Property Code Violations and Validated City Service Calls per Complex Table 1 Category Type Property Code Violations and Validated City Service Calls per Complex Category A Less than 3 dwelling units: No validated city service calls/code violations per complex in a preceding 12-month period. More than 3 dwelling units: Less than .25 validated city service calls/code violations multiplied by the total number of dwelling units per complex in a preceding 12- month period. Category B (includes all new rental license applicants)Less than 3 dwelling units: 1-3 validated city service calls/code violations multiplied by the total number of dwelling units per complex in a preceding 12-month period. More than 3 dwelling units: .25 to .5 validated city service calls/code violations multiplied by the total number of dwelling units per complex in a preceding 12-month period. Category C Less than 3 dwelling units: Over 3 validated city service calls/code violations multiplied by the total number of dwelling units per complex in a preceding 12-month period. More than 3 dwelling units: Over .5 validated city service calls/code violations multiplied by the total number of dwelling units per complex in a preceding 12-month period. (B) Category C requirements. Rental license applicants who meet the definition of Category C may be issued a provisional license and must pay a provisional license fee set by the City Council. In addition, the applicant must provide a written mitigation plan to reduce the number of city service calls/code violations. If the property owner violates the mitigation plan, City Council may hold a license hearing, as defined in § 150.040(B). (C) Qualifying city service calls/code violations. Licensed dwellings that have generated city service calls or code violations as indicated in the fee resolution in a preceding 12-month period as specified in this section shall be subject to the tiered fee system. (1) City service calls and code violations that are used to determine the appropriate tiered fee system category include the following types of calls or events: (a) City service calls and code violations listed in § 150.040(A). (b) City service calls or events categorized as part one crimes in the uniform crime reporting system, including homicide, rape, robbery, aggravated assault, burglary, theft, auto theft and arson. (c) City service calls or events categorized by the Police Department: miscellaneous juvenile status crimes, liquor offenses or curfew violations; disturbing the peace or harassing communications; property damage; criminal damage to property or trespass; domestic incidents (except as provided in § 150.041(C)(2)); fire alarms; fire code; public disturbance or disorderly conduct; loud party or noise complaints; disorderly juveniles; assault in the fifth degree or non-domestic related assaults. The Police Chief shall maintain for public inspection a description of the coding system and a list of the codes and crimes included within each of these categories of calls or events. (d) The Police Chief may determine that multiple incidents shall be counted as a single call in appropriate cases. (2) Calls will not be counted for purposes of determining the appropriate tiered fee system Category when the victim and suspect are “family” or “household members” as defined in the Domestic Abuse Act, Minn. Stat. § 518B.01, Subd. 2(b), as it may be amended from time to time, and when there is a report of “Domestic Abuse” as defined in the Domestic Abuse Act, Minn. Stat. § 518B.01, Subd. 2(a), as it may be amended from time to time, or when the tenant is the victim of an order for protection violation under Domestic Abuse Act, Minn. Stat. § 518B.01, Subd. 14, as it may be amended from time to time, except when the victim consented to a violation of a court order and the violation resulted in the city service call. (Ord. 15-09, passed 9-14-2015) § 150.042 STAR PROGRAM. To promote crime-free housing, the city encourages rental property owners to voluntarily participate in Level 1 or Level 2 of the STAR Program. A STAR Program application form must be completed and submitted with the license application in order for an owner to participate in the STAR Program. (A) More than three dwelling units. For owners with more than three dwelling units, the following criteria set forth the STAR requirements for each participation level. (1) Level 1. To qualify for Level 1, owners or managers shall comply with the following: (a) Provide the city a copy of rental criteria regarding tenants with criminal backgrounds. (b) Actively pursue the eviction of noncompliant tenants. (c) Attend 25% of Responsible Owners and Managers Association (ROMA) meetings. (d) Have no unresolved City Code violations. (e) Within 12 months of joining the STAR Program, complete Phase 2 or Phase 3 of the Minnesota Crime-Free Rental-Housing program. The phases of the Minnesota Crime-Free Rental- Housing program are: 1. Phase One- Management Training. Resident managers and/or owners attend an eight-hour seminar presented by police, fire, public housing and others. 2. Phase Two- Security Assessment. This phase will certify that the rental property has met the security requirements for the tenant’s safety. 3. Phase Three- Resident Training. A meeting is held for the residents where crime watch and crime prevention techniques are discussed. (2) Level 2. To qualify for Level 2, owners and managers shall achieve Level 1 and add the following: (a) Within 12 months of joining the STAR Program, complete Phase 2 and Phase 3 of Crime-Free Rental-Housing training and receive a certificate of completion by the city, as defined in § 150.042(A)(1)(e). (b) Attend 50% of ROMA meetings. (B) One to three dwelling units. For owners with one to three dwelling units, the following criteria set forth the STAR requirements for each participation level. (1) Level 1. To qualify for Level 1, owners and managers shall comply with the following. (a) Actively pursue the eviction of noncompliant tenants. (b) Have no unresolved city code violations. (2) Level 2. To qualify for Level 2, owners and managers shall achieve Level 1 and add the following: (a) Within 12 months of joining the STAR Program, complete Phase 2 and Phase 3 of the Crime-Free Rental- Housing training and receive a certificate of completion by the city, as defined in § 150.042(A)(1)(e). (b) Attend 50% of ROMA meetings. (2001 Code, § 435.13) (Ord. 06-16, passed - -; Ord. 15-09, passed 9-14-2015) § 150.043 LICENSE DENIAL, SUSPENSION OR REVOCATION. (A) Grounds for denial, suspension or revocation. The City Council may deny, revoke or suspend a license pursuant to § 110.12. During a suspension, the property for which the suspension occurred shall be included for purposes of calculating the number of eligible lots per block, unless it is otherwise ineligible pursuant to § 150.037(L). (B) Violations. A violation of this subchapter is a misdemeanor. However, the city may issue an administrative citation pursuant to § 10.98. (C) Notification to tenants. Upon suspension, revocation or denial of a license, or if the dwelling unit is not licensed, the city will notify all affected tenants. (2001 Code, § 435.15) (Ord. 06-16, passed - - ; Ord. 15-09, passed 9-14-2015) § 150.044 SUMMARY ACTION. (A) Emergency. When the conduct of any owner or owner’s agent, representative, employee or lessee, or the condition of the rental dwelling or rental dwelling unit, or the property in or on which it is located, is detrimental to the public health, sanitation, safety and general welfare of the community, or residents of the rental dwelling or rental dwelling unit so as to constitute a nuisance, fire hazard or other unsafe or dangerous condition and thus give rise to an emergency, the Building Official has the authority to summarily condemn or close individual rental dwelling units or areas of the rental dwelling as the Building Official deems necessary. (B) Notice. Notice of summary action will be posted at the units or areas affected and will describe the units or areas affected. No person shall remove the posted notice, other than the Building Official or a designated representative. (C) Appeal. Any person aggrieved by a decision or action of the Building Official to condemn all or part of a rental dwelling shall be entitled to appeal to the Council by filing a notice of appeal with the City Manager. The Manager must schedule a date for hearing before the Council and notify the aggrieved person of the date. (2001 Code, § 435.17) (Ord. 06-16, passed - -; Ord. 11-12, passed - - ; Ord. 15-09, passed 9-14-2015) § 150.045 POSTED TO PREVENT OCCUPANCY. Whenever any rental dwelling or rental dwelling unit is found to be unfit for human habitation under § 150.040, it shall be posted by the Building Official on the door of the rental dwelling or rental dwelling unit, whichever the case may be, to prevent further occupancy. No person, other than the Building Official, shall remove or alter any posting. The Building Official will post the date the rental dwelling or rental dwelling unit shall be vacated and no person shall reside in, occupy or cause to be occupied that rental dwelling or rental dwelling unit until the Building Official or Council permits it. (2001 Code, § 435.19) (Ord. 06-16, passed - - ; Ord. 15-09, passed 9-14-2015) § 150.046 NO WARRANTY BY CITY. By enacting and undertaking to enforce this subchapter, neither the city, nor its Council, agents or employees warrant or guaranty the safety, fitness or suitability of any rental dwelling or rental dwelling unit in the city. Owners and occupants should take appropriate steps to protect their interests, health, safety and welfare. (2001 Code, § 435.21) (Ord. 06-16, passed - - ; Ord. 15-09, passed 9-14-2015) DATE: May 3rd, 2022 TO: Honorable Mayor and City Councilmembers FROM: Joe Kohlmann, City Administrator SUBJECT: Alcohol in City Parks without a Permit BACKGROUND At the December 7th Council Workshop, the City discussed allowing alcohol in Lowell Park without a permit and extended the deadline until March 31st, 2022. Discussion also took place about possibly allowing alcohol in other City Parks. Staff had time to review the issue and suggests potentially allowing alcohol in all “Community Parks” except Teddy Bear Park. Community Parks are generally larger and get more use than Neighborhood Parks. Staff thought Community Parks are more appropriate for alcohol consumption. Consumption would be prohibited in parking lots. Alcohol purchased outside of a Special Event would also be prohibited in their approved area. Attached is a draft ordinance that would permit alcohol consumption without a permit at all Community Parks except Teddy Bear Park. Community Parks include: Bridgeview Park; Lily Lake Park; Lowell Park; Lumberjack Landing; Millbrook Park; Northland Park; Pioneer Park; and Washington Square. ACTION REQUESTED Review and discuss the proposed Ordinance Amendment. Provide feedback to Staff. ORDINANCE _________ AN ORDINANCE AMENDING CHAPTER 48, ARTICLE I, SECTION 48-4 OF THE CITY CODE OF THE CITY OF STILLWATER The City Council of the City of Stillwater does ordain: SECTION 1. AMENDMENT. Chapter 48, Article I, Section 48-4 of the City Code, Consumption and possession of intoxicating liquor and 3.2 percent malt liquor in City of Stillwater Parks, is hereby amended as follows: Subd. 1. Prohibited generally. No person may consume upon, introduce upon or have in his their possession upon any City of Stillwater public park any intoxicating liquor or 3.2 percent malt liquor, as defined in Minn. Stat. ch. 340A in a City park without a permit issued by the City, except such City parks specifically allowed in Subd. 2. The fee for permit may be established by resolution of the city council. The city council may, by resolution, designate certain parks as an alcohol free park effectively prohibiting all intoxicating liquor or 3.2 percent malt liquor, as defined in Minn. Stat. ch. 340A in designated parks. Subd. 2. Parks allowing intoxicating liquor or 3.2 percent malt liquor. Persons may consume or possess intoxicating liquor or 3.2 percent malt liquor without a permit in the following City parks: A. Bridgeview Park; B. Lily Lake; C. Lowell Park; D. Lumberjack Landing; E. Millbrook Park; F. Northland Park; G. Pioneer Park; H. Washington Square. The permission to consume intoxicating liquor or 3.2 percent malt liquor does not include the parking lots for the above-mentioned City parks, unless authorized pursuant to a special event permit. In the case of a special event that sells alcohol, permission to consume intoxicating liquor or 3.2 percent malt liquor does not include permission for anyone to consume or possess alcohol that was purchased outside of the special event or in areas other than where it is allowed at the special event. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The ordinance allows the consumption of alcohol without a permit at the following City parks: Bridgeview Park, Lily Lake, Lowell Park, Lumberjack Landing, Millbrook Park, Northland Park, Pioneer Park and Washington Square. The permission to consume alcohol does not extend to the parking lots, unless there is a Special Event permit allowing it. SECTION 3. EFFECTIVE DATE. This Ordinance shall be effective after its passage and publication according to law. Approved this ____________day of __________________, 2022. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Publish: Stillwater Gazette – ______________________ ORDINANCE _________ AN ORDINANCE AMENDING CHAPTER 52, SECTION 52-15 OF THE CITY CODE OF THE CITY OF STILLWATER The City Council of the City of Stillwater does ordain: SECTION 1. AMENDMENT. Chapter 52, Section 52-15 of the City Code, Consumption and possession of liquor in public places, is hereby amended as follows: Subd. 1. Unlawful consumption. It is unlawful to consume intoxicating liquor or nonintoxicating malt liquor on any public sidewalk, public street or public parking area within the limits of the city, except as allowed in Subd. 4. Subd. 2. Unlawful possession. It is unlawful to have in possession on a public street, a public sidewalk or public parking area in the city intoxicating liquor or nonintoxicating malt liquor in an open container used for consumption, except as allowed in Subd. 4. Subd. 3. Violation. Any person violating this ordinance is guilty of a misdemeanor. Subd. 43. Section 52.15 does not prohibit the possession or consumption of alcoholic beverages by passengers in a vehicle that is operated for commercial purposes in a manner similar to a bicycle by passengers who provide pedal power to the drive train of the vehicle, or the consumption or possession of intoxicating and non-intoxicating 3.2 malt liquor as allowed in City Code Section 48-4 for certain City parks. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The ordinance allows the consumption and possession of alcohol on public sidewalks at the following City parks: Lowell Park, Lily Lake at the softball field only and Northland Park horseshoe courts. SECTION 3. EFFECTIVE DATE. This Ordinance shall be effective after its passage and publication according to law. Approved this ____________day of __________________, 2022. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Publish: Stillwater Gazette – ______________________ Mayor City of Stillwater, Minnesota Proclamation WHEREAS, May is Mental Health Month and Mental wellbeing is important for people of all ages, races, genders, circumstances and walks of life; and WHEREAS, Mental health and wellbeing have emerged as the top community health priority in Stillwater and beyond; and WHEREAS, Make It OK is a community-wide initiative, powered by Lakeview Hospital and HealthPartners, to stop the stigma of mental illness; and WHEREAS, we have the opportunity to support mental health for the whole community by promoting and supporting attitudes and actions to stop the stigma of mental illness. NOW THEREFORE, I, Ted Kozlowski, Mayor of the City of Stillwater, do hereby proclaim the month of May, 2022 as ~ Mental Health Month! ~ throughout the City, and I challenge the Stillwater area to take the “Make It OK” pledge to stop the stigma around mental health and mental illness, and to create care and support for mental health and illness. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Stillwater to be affixed this 3rd day of May, 2022. Date of Recognition: May 3, 2022 Stillwater Fire Department S On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to Daren Anderson For 11 years of service as a member of the Downtown Parking Commission and for outstanding service in support of the City of Stillwater’s mission. Ted Kozlowski, Mayor STILLWATER CITY COUNCIL SERVICE AWARD Date of Recognition: May 3, 2022 Stillwater Fire Department S On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to Heidi McAllister For over 4 years of service as a member of the Downtown Parking Commission and for outstanding service in support of the City of Stillwater’s mission. Ted Kozlowski, Mayor STILLWATER CITY COUNCIL SERVICE AWARD Date of Recognition: May 3, 2022 Stillwater Fire Department S On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to Kenneth Walls For 3 years of service as a member of the Heritage Preservation Commission and for outstanding service in support of the City of Stillwater’s mission. Ted Kozlowski, Mayor STILLWATER CITY COUNCIL SERVICE AWARD Date of Recognition: May 3, 2022 Stillwater Fire Department S On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to Sam Nelson For 6 years of service as a member of the Parks & Recreation Commission and for outstanding service in support of the City of Stillwater’s mission. Ted Kozlowski, Mayor STILLWATER CITY COUNCIL SERVICE AWARD Date of Recognition: May 3, 2022 Stillwater Fire Department S On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to Eric Hansen For 12 years of service as a member of the Planning Commission and for outstanding service in support of the City of Stillwater’s mission. Ted Kozlowski, Mayor STILLWATER CITY COUNCIL SERVICE AWARD Date of recognition: May 3, 2022 S On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition to Cameron ‘Cam’ Murray for his admirable gift of time with Sustainable Stillwater; stenciling the storm drains “No Dumping – Drains to River”; installing cigaratte stations downtown; weekly picking up cigarette butts and litter; and his willingness to make Stillwater beautiful and for outstanding service in support of the City of Stillwater’s mission. Ted Kozlowski, Mayor STILLWATER CITY COUNCIL SERVICE AWARD Date of recognition: May 3, 2022 S On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition to Renee Murray for her generous gift of time with Sustainable Stillwater; weekly picking up cigarette butts and litter; and her willingness to make Stillwater beautiful and for outstanding service in support of the City of Stillwater’s mission. Ted Kozlowski, Mayor STILLWATER CITY COUNCIL SERVICE AWARD 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us CITY COUNCIL MEETING MINUTES April 19, 2022 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:03 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Odebrecht, Polehna Absent: None Staff present: City Administrator Kohlmann City Attorney Land City Clerk Wolf Community Development Director Gladhill City Planner Wittman Finance Director Provos Fire Chief Glaser Police Chief Mueller (via Zoom) Public Works Director Sanders PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. RECOGNITIONS OR PRESENTATIONS Proclamation – Stillwater Paralympic Nordic Skier Sydney Peterson Mayor Kozlowski recognized World Championship Paralympian Sydney Peterson. He designated April 20, 2022 as Sydney Peterson Day, and Ms. Peterson thanked the Council and community for the recognition. Council Service Award – Abbi Wittman Mayor Kozlowski and the Council recognized City Planner Abbi Wittman for her dedicated service to the City for nearly nine years. OPEN FORUM Tim & Luanne Shaughnessy, Nightingale Blvd., spoke of a utility bill concern due to a faulty water softener. Motion by Councilmember Polehna, seconded by Councilmember Junker, to direct Public Works and Finance staff to work with the homeowner to resolve the issue. All in favor. Louise Hansen of Rivertown Commons shared concerns about property damage from skateboarders. Mayor Kozlowski stated any damage should be reported to the Police. City Council Meeting April 19, 2022 Page 2 of 7 STAFF REPORTS Public Works Director Sanders reported that the bathrooms in all parks will be opened this week. MnDOT will be starting on Highway 36 construction, causing some lane closures. The Highway 36/Manning Avenue bridge project will also require some lane and road closures on weekends. He updated the Council on the riverbank stabilization project. Fire Chief Glaser shared that staff participated in the Leadership in the Valley program and Big Truck Extravaganza; responded to a structure fire in Mahtomedi; and will be participating in active shooter training. Moderate burn restrictions are in place; burning permits are required, recreational fires are allowed. Finance Director Provos stated the audit has begun and a draft will be done in mid-June. Community Development Director Gladhill reported the 200 Chestnut Apartment project is moving slowly. He updated the Council on staff recruitment and the work of the EDA to enhance economic development and business retention. City Clerk Wolf noted that no applications were received for the Carnelian Marine on St. Croix Watershed board; yard waste pickup has started; and candidate filing opens May 17. City Attorney Land commended outgoing City Planner Wittman. City Administrator Kohlmann presented highlights of the City’s 2021 Annual Report. Motion by Councilmember Polehna, seconded by Councilmember Odebrecht, to accept the Annual Report. All in favor. CONSENT AGENDA April 5, 2022 regular and recessed meeting minutes Payment of Bills 408 William St N Encroachment Agreement 2019 Street Improvement Project Final Payment – Resolution 2022‐055 Abatement Services Contract Brown’s Creek State Trail Private Land Purchase Agreement City Hall Exterior Wall Repair Project Drainage and Utility Easements on Mid Oaks Avenue Engineering Services Agreement with TKDA Minnesota Department of Transportation Master Partnership Contract – Resolution 2022‐056 Retail Sale of Fireworks Permit for Target Sanitary Sewer Adjustments St. Croix Boat & Packet Dock Permit and Lease Renewal – Resolution 2022‐057 Motion by Councilmember Junker, seconded by Councilmember Collins, to adopt the Consent Agenda. All in favor. City Council Meeting April 19, 2022 Page 3 of 7 PUBLIC HEARINGS Case No. 2022‐13 to consider an appeal request by Patrick Kelly to re-consider the approval of a Variance to the rear yard setback that would allow the property at 516 Myrtle St W to be split into two lots City Planner Wittman stated that Pat Kelly, 604 Myrtle Street West, submitted an appeal to a rear yard setback variance granted by the Planning Commission to Steve and Lynn Thron for the property at 516 Myrtle Street West. Mr. Kelly stated that the variance, which will allow for subdivision of the property into two lots, violates the fundamental reason for preserving historic resources for future generations as outlined in Minnesota State Historic Preservation Office Section 471.193 of the Minnesota Statutes. The appeal is requesting a Substantive Due Process that addresses the rationality or reasonableness of the substance of the decision itself and asking that the Heritage Preservation Commission (HPC) review the proposed action to split the property and change the address of the property with the Minnesota State Historic Preservation Office and the Minnesota Historic Society. She stated that in addressing Mr. Kelly’s concerns, staff discussed this with the State Historic Preservation Office (SHPO) and SHPO staff indicated this is a matter of local concern and will not be providing comment on the matter. Mr. Kelly’s concern is with the changing of the address of the historic resource. Staff has reviewed historic files to determine if the current address itself bears any weight on the historic significance of the site. The building permit from 1894 did not include the address for the structure. Though the site has history associated with it, it has not been designated as a heritage preservation site by the City. Therefore, the HPC has no review authority of the variance, nor the change in property address. Furthermore, staff continues to assert the existing structure’s setback of 20’ from the future rear yard is reasonable and there is uniqueness to the property. Staff recommends the City Council reject the appeal and uphold the Planning Commission’s approval of a 5’ variance to the 25’ rear yard setback. Councilmember Odebrecht asked if it is clear where the original front of the building was; and Ms. Wittman answered no, there is not a lot of recorded history of the school. Councilmember Collins inquired if there are any impervious surf ace issues with the lot split; and Ms. Wittman replied that the property owner is proposing to reduce the existing parking area to conform to the impervious surface requirements. The subdivision will come back before the Council in a subsequent meeting. Mayor Kozlowski opened the public hearing. Pat Kelly, 604 Myrtle Street West, stated that after speaking with the Mayor about the HPC not having any control over City Council actions, he understands better how the system works. His concern has changed from the focus on history to the parking. He and his neighbor both have very steep driveways; his driveway is an easement on his neighbor’s property. It is quite slippery in the winter due to ice. A variance for the subject property was denied in years past when the then-property owner wished to build a home on the front of the property. Mr. Kelly stated his concern is that there is room there for 8-9 cars, but whatever happens on the parking lot will affect what happens on the street. When he drives into his driveway, the cars parked on the side of Martha Street limit the space he can use to make the turn into his driveway. The road is narrowed at least 5-6 feet in the winter by snow. Though there is room for all the cars, it would put a lot of extra stress on the road City Council Meeting April 19, 2022 Page 4 of 7 itself due to parking. He also feels that even though the HPC has no authority over this and it is not a nationally recognized location, it is important to maintain the historic address. On a question by Councilmember Junker if the lot split is appro ved and a house is built there, why would there be more cars on Martha Street; and Mr. Kelly replied because the parking lot size would be reduced. Michael Koch, PMI Homes, representing the property owners, stated he has worked closely with the City Planner to ensure compliance with existing regulations. The property owners intend to build their retirement home on the subdivided lot. He offered to answer questions. Ms. Wittman pointed out that the new home must go through the HPC review process. Mayor Kozlowski closed the public hearing. Councilmember Odebrecht reminded Councilmembers that the question is the 5’ variance request to the 25’ rear yard setback. He has no concern with that, nor with the address change and does not feel it will create a barrier to historians. He supports upholding the Planning Commission decision. Councilmember Collins recognized this is the oldest school building in the City. The history pertains to the building, not the address, and the building is not proposed to be altered so he supports the project. Motion by Councilmember Odebrecht, seconded by Councilmember Collins, to reject an appeal to, and upholding the Planning Commission approval of, a 5’ variance request to the 25’ rear yard setback for an existing structure located at 516 Myrtle Street West; and direct staff to prepare a Resolution documenting the Council’s action to be brought back for formal Council approval at the next regularly-scheduled meeting. All in favor. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS 2022 Streets Improvement Project Approve Bid and Award Contract Public Works Director Sanders reported that the City received four bids for the 2022 Street Improvement Project, with the lowest bid of $2,174,696.38 submitted by Miller Excavating. This was 11% over the engineer’s estimate of $1,968,787.94, and 7.9% over the Feasibility study construction estimate of $2.014,575.36. This increase was in part due to adding the 2021 Sidewalk Rehabilitation Project to the 2022 Street Improvement Project, and the increase in bituminous prices. Staff recommends that the City Council accept the bids and award the contract to Miller Excavating, Inc. Motion by Councilmember Junker, seconded by Councilmember Polehna, to adopt Resolution 2022‐058, Accepting Bid and Awarding Contract for 2022 Street Improvement Project (Project 2022-02). All in favor. Police Department Staff Analysis Proposal and Contract Award City Administrator Kohlmann stated that an RFP to perform a Police Department Staffing Analysis was issued and proposals were submitted by ten firms. $40,000 was budgeted. City Council Meeting April 19, 2022 Page 5 of 7 Staff recommends tasking BerryDunn with the full staffing review and asks the Council to adopt a resolution approving the proposal and awarding the contract to BerryDunn McNeil & Parker, LLC in the amount of $44,500. Motion by Councilmember Collins, seconded by Councilmember Junker, to adopt Resolution 2022‐059, Accepting Proposal and Awarding Professional Services Agreement to BerryDunn McNeil & Parker, LLC for the Stillwater Police Department Staff ing Analysis Consulting Services. All in favor. Skate Park Site Exploration Request Community Development Director Gladhill informed the Council that the City was approached by Nicole Hause desiring to develop a new skate park. If the City Council is interested in exploring further, the next step is to complete a site selection process. This would likely need to include a level of public engagement and staff resources. Ms. Hause is open to leading the effort with the support of the City. Mayor Kozlowski suggested the Parks Commission help determine appropriate locations. Nicole Hause, professional skateboarder, reviewed her proposal to develop a skatepark. Councilmember Odebrecht asked if Ms. Hause also could help identify some passive deterrents for preventing skateboarding in areas of downtown; and Ms. Hause replied that getting even a temporary skatepark, for instance a hockey rink not used in summertime, will draw the skateboarders and deter them from using other areas. She added there may be grants available to help build a skatepark. Mayor Kozlowski stated the City should give skateboarders a simple place to skateboard downtown in addition to developing a skatepark elsewhere. Councilmember Polehna voiced support for investigating a site, but he is opposed to creating skateboard areas downtown, due to the lack of regard for the general public. Councilmember Junker stated he is very much in favor of creating a skatepark, but he also opposes allowing skateboarding downtown. Councilmember Odebrecht stated he sees evidence that residents do not want skateboarders downtown. He suggested a poll. He also wants to make sure that deterrents to downtown skateboarding are part of the project. Mayor Kozlowski stated building a skatepark up the hill is not going to remove skateboarders from downtown. He understands the negatives of having skateboarders downtown, but feels there should be some small spot downtown to allow skateboarding. Councilmember Collins stated it is worth exploring. Council consensus was to direct staff to work with Ms. Hause and the Parks Commission to identify possible locations for some simple ramps, and also develop a proposal for a skatepark, possibly at Northland Park. Sale of General Obligation Bonds, Series 2022A City Administrator Kohlmann stated Baker Tilly recommended the City secure funding for capital projects and equipment as soon as possible due to risin g interest rates. The proposed amount is $3,965,000 for 2022. City Council Meeting April 19, 2022 Page 6 of 7 Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Resolution 2022‐060, Resolution Providing for the Competitive Negotiated Sale of $3,965,000 General Obligation Capital Outlay Bonds, Series 2022A. All in favor. COUNCIL REQUEST ITEMS Legislative Support for Washington County Heritage Center Councilmember Collins informed the Council that the Washington County Historical Society is seeking a $600,000 state grant for capital improvements at the Washington County Heritage Center for facility remodeling, replacement of the HVAC system, roof replacement, exterior facility improvements, and the purchase and installation of appropriate storage containers for historical artifacts. Staff recommends the Council consider supporting the Washington County Historical Society’s request to the state legislature. Motion by Councilmember Collins, seconded by Councilmember Polehna, to adopt Resolution 2022‐061, A Resolution Supporting Washington County Historical Society Request for State Grant funds for Improvements to the Washington County Heritage Center. All in favor. Cameron Murray Resident Cameron Murray, Sustainable Stillwater, noted he is moving to New Zealand and is working with others who could continue his project of picking up litter and cigarette butts downtown. The Council commended Mr. Murray for his dedication to cleaning up the City. ADJOURNMENT Motion by Councilmember Collins, seconded by Councilmember Junker, to adjourn. All in favor. The meeting was adjourned at 8:43 p.m. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Resolution 2022‐055, Accepting Work and Ordering Final Payment for 2019 Street Improvement Project (Project 2019-02) Resolution 2022‐056, Approving Master Partnership Contract with the State of Minnesota Department of Transportation Resolution 2022‐057, Approving Lease of Dock Space from St. Croix Boat & Packet Resolution 2022‐058, Accepting Bid and Awarding Contract for 2022 Street Improvement Project (Project 2022-02) Resolution 2022‐059, Accepting Proposal and Awarding Professional Services Agreement to BerryDunn McNeil & Parker, LLC for the Stillwater Police Department Staffing Analysis Consulting Services Resolution 2022‐060, Resolution Providing for the Competitive Negotiated Sale of $3,965,000 General Obligation Capital Outlay Bonds, Series 2022A City Council Meeting April 19, 2022 Page 7 of 7 Resolution 2022‐061, A Resolution Supporting Washington County Historical Society Request for State Grant funds for Improvements to the Washington County Heritage Center Page 1 CITY OF STILLWATER LIST OF BILLS 1ST Line/Leewes Ventures LLC Snacks for concessions 1,960.45 A&K Construction Front desk glass 8,139.00 Abbott Paint Paint 7,723.36 Advance Auto Parts Equipment repair supplies 427.24 Advanced Sportswear Embroidery 77.00 American Planning Association Membership 847.00 AMI Consulting Engineers PA Riverbank Stabilization 14,402.50 Aspen Mills Uniforms 1,322.93 AT&T Mobility 8509 Cell phone 76.88 AutoNation Equipment repair supplies 1.72 Backgroundchecks.com Back ground checks 206.10 Bryan Rock Products Inc. Ball field lime 864.55 Cintas Corporation Uniforms 414.28 Coca-Cola Distribution Beverages for concessions 758.20 Cope Plastics Inc. Polycarbonate clear 5,685.82 Core & Main Tools 558.62 Corval Constructors Equipment repair supplies 690.00 Cummins Sales & Service Equipment repair charges 790.40 Dalco Janitorial supplies 1,116.99 Dell Marketing L.P. Computer equipment 5,999.42 Door Service Company Programmed push paddle 177.38 Dreamseat Office chair parts 775.52 DVS Renewal Vehicle tabs 77.00 ECM Publishers Publications 439.40 Emergency Automotive New squad build 1,935.50 Emergency Medical Products Little Junior Manikin 295.28 Fire FITT Fitness training & equipment 1,630.00 Frontier Precision Inc. RoboticTotal Station Hardware Warranty 1,507.50 Gertens Wholesale Pines 192.00 Golden Expert Services Janitor Service 4,000.00 Grainger Hydraulic door closers 1,645.88 Group Medicareblue RX COBRA Retiree Prescriptions 9,646.00 Guardian Supply Body armor & uniforms 11,221.52 Hawkins Inc Parts 169.00 Holiday Companies Vehicle washes 10.00 Hotsy Equipment of Minnesota Equipment 4,515.00 Huebsch Service Mat cleaning service 411.67 IDC Automatic Door repair 783.60 Instrumental Research Water Testing 250.88 Karnuth Bryan Reimburse for mileage to pick up part 57.33 League of MN Cities Harassment Prevention 20.00 LegalShield Data Breach Recovery 77.70 Linde Gas & Equipment Cylinders 63.33 Lindstrom Solar LLC Solar Energy 6,435.08 Loffler Companies Supplies 145.00 Page 2 Loucks Associates Curve Crest Lakeview Feasibility 570.00 Mansfield Oil Company Fuel 5,037.10 Marchetti Joe Reimburse for tuition - Fire Prevention 634.50 Marshall Electric Company Lowell Park bollards 300.00 Menards Supplies 3,454.22 Metropolitan Council Environmental Permit Fee 425.00 Midwest Machinery Co Equipment repair supplies 389.35 Minnesota Sodding Company Painting fields 687.16 MK Mechanical Inc Building repairs 12,247.65 MN Dept of Health Drinking Water Watermain permit fee 300.00 National Fire Protection Association Training materials 651.15 Newman Signs Sign supplies 2,134.45 Office Depot Office supplies 55.64 Otis Elevator Company Service Maint.2,599.56 Pro-Tec Design Memory 1,251.00 Quill Corporation Office supplies 211.58 R&R Specialties Inc. Studded tire 1,681.20 Ries Farms LLC Dirt fill disposal 87.84 Safe Fast Inc Gloves 468.60 Spartan Promotional Group No Parking signs 323.58 St. Croix Boat and Packet Co. Ramp Cleaning & Dock Project 95,652.29 State of Minnesota Decals 48.00 Stillwater Collision and Mechanical Vehicle repair 6,842.61 Stillwater Motor Company Vehicle service 69.99 Summit Companies Install sprinkler head 200.00 Sunram Construction Riverbank Stabilization 358,543.54 Tablet Command Inc Annual subscription 7,700.00 Telemetry and Process Controls Lily Lake discharge pump 2,050.00 Tri-State Bobcat Equipment repair supplies 4,486.95 Uline Inc Painting supplies 854.16 VSA Inc Video cameras & equipment 8,970.00 Washington Conservation Distr Shared Educator 716.31 Waste Management of WI-MN 30 yr open top 205.97 Water Conservation Services Inc Water Leak Detection 317.55 Welsh Construction Grading Escrow Refund - 107 Bridgewater Way 5,000.00 LIBRARY A&K Construction Caulking 1,090.00 Amazon Business Materials 369.11 Amdahl Locksmith Inc Chris Locksmith 734.45 Baker and Taylor Programs 158.63 Bloomquist Catherine Programs 52.36 Brodart Co Materials 6,260.83 Doyle Terrance Library Card Refund 60.00 Huebsch Service Towels & Rugs 194.36 Menards Janitorial Supplies 41.25 Page 3 Midwest Tape Materials 840.84 Office of MN IT Services Phone - March 148.35 Washington County Library 1st Qtr 134.22 Washington County Master Gardeners Programs 50.00 DATE: April 28, 2022 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Boards and Commission Annual Appointments BACKGROUND Each May several commissions have members whose terms end May 1, 2022. Staff publishes the openings, applications are received and interviews are conducted. RECOMMENDATION The Chair and Councilmember Representative for each respective commission have made the following recommendations: Downtown Parking Commission Three terms ended and two members, Brad Glynn and John Rheinberger are recommended for reappointment. Sherri Hopfe resigned and recently two more members Heidi McAllister and Daren Anderson have resigned. Staff will publish the openings. Member Ward Term Term Ending Brad Glynn 1 3rd May 1, 2025 John Rheinberger 2 1st Full May 1, 2025 Heritage Preservation Commission Two terms ended and one member, Shann Finwall is recommended for reappointment. Kenneth Walls resigned and Jonathon Summers is recommended to fill the appointment. Member Ward Term Term Ending Shann Finwall 2 2nd May 1, 2025 Jonathon Summers 2 1st May 1, 2025 Human Rights Commission Two terms ended and both members, Blaise Junker and Sirid Kellermann are recommended for reappointment. Again this year, the commission recommends to keep the student seat filled with a commission member. Member Ward Term Term Ending Blaise Junker 2 2nd May 1, 2025 Sirid Kellermann 2 1st Full May 1, 2025 Joint Cable Commission Todd Gardner’s term ended and is recommended for reappointment. Member Ward Term Term Ending Todd Gardner 2 2nd May 1, 2025 Parks & Recreation Commission Two terms ended and one member, Pam Johnson is recommended for reappointment. The other member Sam Nelson resigned and Paul J Quie is recommended to fill the appointment. Member Ward Term Term Ending Pam Johnson 4 2nd May 1, 2025 Paul J Quie 2 1st May 1, 2025 Planning Commission Two terms ended and one members, Todd Meyhoff is recommended for reappointment. The other member Eric Hansen resigned and Bethany Cox is recommended to fill the appointment. Member Ward Term Term Ending Todd Meyhoff 2 2nd May 1, 2025 Bethany Cox 3 1st May 1, 2025 Traffic Safety Review Committee Two terms ended and both members, Robert Juen and Laura Lentz are recommended for reappointment. Member Ward Term Term Ending Robert Juen 3 1st Full May 1, 2025 Laura Lentz 2 1st Full May 1, 2025 ACTION REQUESTED If Council agrees with the recommendations, they should pass a motion to approve the appointments to the Downtown Parking Commission, Heritage Preservation Commission, Human Rights Commission, Parks & Recreation Commission, Planning Commission, and the Traffic Safety Review Committee. DATE: April 27, 2022 TO: Honorable Mayor and City Councilmembers FROM: Shawn Sanders, Director of Public Works SUBJECT: Closure of Sam Bloomer Way BACKGROUND At the April 5 Council Workshop, the closure of Sam Bloomer Way was recommended by staff to the City Council. Sam Bloomer Way, located in Lowell Park, is used by pedestrians, motorized and non-motorized vehicles has been mentioned in past park plans and the most recent 2040 comprehensive plan to be closed for automobile traffic to create more of a riverfront promenade. Along with the closure of Sam Boomer Way, that portion of Myrtle Street from Sam Bloomer Way to120 feet west is recommended for closure. With the closure, the City will work with the Police and Fire Chief, to create a closure while providing access for emergency vehicles. RECOMMENDATION Staff recommends council approving the closure and adopt Resolution Approving the Permanent Closure of Sam Bloomer Way and a Portion of Myrtle Street in the City of Stillwater. ACTION REQUESTED If Council concurs with recommendation, they should pass Resolution 2022-______ Resolution Approving the Permanent Closure of Sam Bloomer Way and a Portion of Myrtle Street in the City of Stillwater. . City of Stillwater Washington County, Minnesota RESOLUTION 2022-xxx RESOLUTION APPROVING THE PERMANENT CLOSURE OF SAM BLOOMER WAY, AND A PORTION OF MYRTLE STREET IN THE CITY OF STILLWATER WHEREAS, Sam Bloomer Way, from Nelson Street to 70 feet north of West Myrtle Street and West Myrtle Street from Sam Bloomer Way to 120 feet west are located in Lowell Park in the City of Stillwater; and WHEREAS, Sam Bloomer Way, from Nelson Street to 70 feet north of West Myrtle Street and West Myrtle Street from Sam Bloomer Way to 120 feet west are public roads used by motorized vehicles, non-motorized vehicles and pedestrians; and WHEREAS, Chapter 6 of the 2040 Comprehensive Plan 2040 goals and objectives lists closing of Sam Bloomer Way to automobiles to create a River Front Promenade; and WHEREAS, the Police Chief and the Public Works Director support closing Sam Bloomer Way, in the interest of public safety; and NOW THEREFORE BE IT RESOLVED that the City Council of the City of Stillwater, Minnesota hereby approves Sam Bloomer Way, from Nelson Street to 70 feet north of West Myrtle Street and West Myrtle Street from Sam Bloomer Way to 120 feet west be closed permanently to motorized vehicles and authorizes the Public Works Director to execute said closure. Adopted by the Stillwater City Council this 3th day of May 2022. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Beth Wolf, City Clerk DATE: April 28, 2022 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Crosby Hotel Valet Parking License Renewal BACKGROUND In 2019, the Crosby Hotel equested that two spaces on Main Street be allowed to be reserved as valet parking. The Downtown Parking Commission recognized the need and recommended approval of the spaces. The Parking Commission noted that the fee to reserve a space on Main Street should follow the fee set for every other street listed on the annual fee schedule set by Council. The license requires review every 3 years by City Council. RECOMMENDATION Staff has not had any issues with this license and recommends renewing the it for another 3 years. ACTION REQUESTED If Council concurs with recommendation, they should pass a motion approving RESOLUTION GRANTING LICENSE TO MIDNIGHT REALTY FOR THE OPERATION OF CROSBY HOTEL VALET STATIONS ON NORTH MAIN STREET. City of Stillwater Washington County, Minnesota RESOLUTION 2022-xxx RESOLUTION GRANTING LICENSE TO MIDNIGHT REALTY FOR THE OPERATION OF CROSBY HOTEL VALET STATIONS ON NORTH MAIN STREET WHEREAS, Midnight Realty has submitted a request for license to use two on-street parking spaces as valet stations for the Crosby Hotel located at 232 Main Street North; and WHEREAS, the requested valet stations are located on Main Street in front of the hotel's main entrance and lobby, as shown in Exhibit A; and WHEREAS, the Stillwater City Council approved a Special Use Permit for the hotel on March 7, 2017. NOW THEREFORE BE IT RESOLVED that the Stillwater City Council hereby grants license to Midnight Realty to operate valet stations from the two on-street parking spaces in front of the Crosby Hotel as shown in Exhibit A, subject to the following conditions: 1. The reservation fee must be paid to the City each year by January 1st. The fee per parking space is that set by Resolution of the City Council for on-street parking Downtown. 2. This license is valid for three years, but fees will be reviewed annually. 3. Customer vehicles from the valet stations shall be parked in the Crosby Hotel parking lot. 4. Any parking space fee that remains unpaid on August 1st of each calendar year will be certified to the County Auditor and spread for collection with the real estate taxes payable in the following year. Adopted by the Stillwater City Council this 3rd day of May, 2022. CITY OF STILLWATER Ted Kozlowski, Mayor Attest: Beth Wolf, City Clerk EXHIBIT A City of Stillwater Washington County, Minnesota RESOLUTION NO. 2022-___ A RESOLUTION AUTHORIZING THE CITY OF STILLWATER TO MEMORIALIZE THE FINDINGS OF FACT AND CONCLUSIONS OF LAW FOR DENYING THE APPEAL AND UPHOLDING THE DECISION OF THE PLANNING COMMISSION REGARDING THE VARIANCE GRANTED TO THE PROPERTY LOCATED AT 516 MYRTLE STREET, STILLWATER, MINNESOTA WHEREAS, Steven Thron and Lynn Thron (“Owner”) are the owners of certain real property located at 516 Myrtle Street, Stillwater, Minnesota and legally described on the attached Exhibit A, (the “Property”). WHEREAS, Michael Koch of PMI Homes, Inc., as the applicant for the Owner, submitted a variance request to the City of Stillwater’s Planning Commission to the rear yard setback requirements associated with a proposed resubdivision of the Property; WHEREAS, a hearing was held on March 23, 2022, before the Planning Commission during which the Commission voted 5-1 to approve the variance; WHEREAS, resident Patrick Kelly who resides at 604 Myrtle Street (“Appellant”) appealed the decision of the Planning Commission by filing an appeal within the appropriate time frame; WHEREAS, a hearing was held on April 19, 2022, before the City Council during which the Council upheld the decision of the Planning Commission; WHEREAS, at the April 19, 2022 hearing, the Appellant and the City each had an opportunity to be heard, and the Council considered the record made by the Planning Commission. NOW, THEREFORE, be it resolved that the City Council of the City of Stillwater makes the following Findings of Fact and Conclusions of Law to support such decision: FINDINGS OF FACT & CONCLUSIONS OF LAW 1. The Council heard testimony from, and considered the documents submitted by, the Appellant and was not persuaded by the Appellant’s arguments that the variance should be denied. 2. Because the variance request meets the applicable criteria in Minn. Stat. §462.357 subd. 6, the Appellant’s appeal is denied. 3. Because the variance request meets the applicable criteria in Minn. Stat. §462.357 subd. 6, the variance is granted. Be it further resolved that the determination of the Planning Commission is hereby upheld. Enacted by the City Council of the City of Stillwater, Minnesota this 3rd day of May, 2022. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk EXHIBIT A Real property located in the City of Stillwater, Washington County, Minnesota, legally described as: Beginning at a point in the West line of Harriet Street, as the same is laid out and established in said City of Stillwater, where the North line of the S1/2 of the NE1/4 of the SW1/4 of said Section 28 intersects the same; and running thence South along the West line of said Harriet Street 237.35 feet, more or less, to the North line of Myrtle Street, as the same is laid out and established in said City of Stillwater; thence West along the North line of said Myrtle Street 251.95 feet to the East line of Martha Street, as the same is laid out and established in said City of Stillwater; thence North along the East line of said Martha Street 236.37 feet, more or less, to a point where the North line of the S1/2 of the NE1/4 of the SW1/4 of said Section 28 intersects said East line; and thence East along said last mentioned North line 251.85 feet more or less, to the place of beginning; excepting therefrom the following: Beginning at the intersection of the North line of Myrtle Street as the same are laid out and established, thence Northerly along the West line of said Harriet Street as laid out and established; a distance of 215.15 feet; thence Westerly a distance of 117.60 feet to a point 214.57 feet Northerly of the North line of Myrtle Street as laid out and established; thence Southerly parallel with said West line of said Harriet Street a distance of 214.57 feet to the North line of said Myrtle Street; thence Easterly along said North line of Myrtle Street as laid out and established a distance of 117.60 feet to the point of beginning and there terminating. Together with a non-exclusive easement for ingress and egress over and across all that part of the S1/2 of the NE1/4 of the SW1/4 of Section 28, Township 30, Range 20, described as follow, to-wit: Beginning at a point in the west line of Harriet Street in the City of Stillwater where the north line of the S1/2 of the NE1/4 of the SW1/4 of said Section 28 intersects the same; thence southerly along the west line of said Harriet Street a distance of 22.2 feet; thence west parallel with the north line of said S1/2 of the NE1/4 of the SW1/4 of said Section 28 for a distance of 75 feet; thence North 22.2 feet to the north line of the S1/2 of the NE1/4 of the SW1/4 of said Section 28; thence easterly along the north line of said S1/2 of NE1/4 of SW1/4 of said Section 28 to the point of beginning. PID: 28.030.20.31.0006 Abstract Property DATE: April 29, 2022 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Temporary Premise Amendment to Liquor License BACKGROUND City Council at their April 5th Council meeting approved an enchroachment agreement for use of Union Alley for The Lumberjack and Lolito. As part of the agreement and state liquor license requiement, The Lumberjack and Lolito need to amend their liquor license to include the additional outdoor serving area. The MN Alcohol & Gambling Enforcement Division requires the drawings be approved by the City Council to amend their liquor license to include the additional temporary outside seating as part of their premises for the sale of intoxicating liquor – see attached site plan. RECOMMENDATION Staff recommends approval contingent upon the satisfactory completion of approvals from the Community Development Department, Building Department, Fire Department, Minnesota AGED and Washington County Public Health & Environment. ACTION REQUESTED If Council wishes to approve the addition of the outside seating area to The Lumberjack and Lolito, Council should pass a motion to resolution approving amendment to liquor license for additional temporary license premises. City of Stillwater Washington County, Minnesota RESOLUTION 2022- RESOLUTION APPROVING AMENDMENT TO LIQUOR LICENSE FOR ADDITIONAL TEMPORARY OUTDOOR LICENSE PREMISES WHEREAS, a request from The Lumberjack and Lolito has been received to add temporary outside seating adjacent to their building in Union Alley as an amendment to their liquor license premises; and WHEREAS, the additional outside seating area is temporary and will only be permitted through November 1, 2022; and WHEREAS, the request meets State Statute restrictions that the premises must be “compact and contiguous”; and THEREFORE BE IT RESOLVED, that the Stillwater City Council hereby approves the additional licensed premises, conditioned upon the following: 1. Approvals from the Community Development Department, Building Department, Fire Department, Police Department, Minnesota AGED and Washington County Public Health & Environment (if applicable) are received. 2. Hours of operation for the outdoor service in the temporary premise space shall be between the hours of 10 a.m. and 10 p.m. 3. The temporary premise area must be designed for safe public seating and no cars can be parked or driving through the premise space. 4. The business must insure alcoholic beverage sales, service and consumption remain within the confines of the designated outdoor licensed premises area. 5. This Resolution is effective immediately subject to federal and state laws or orders relative to the permissibility of business operations and unless terminated earlier by the Council, shall be in effect through November 1, 2022. THEREFORE BE IT FURTHER RESOLVED, that the Stillwater City Council of Stillwater Minnesota hereby approves the additional licensed premises listed below as contingent above: Doing Business As Licensee Name Premise Address The Lumberjack Company The Lumberjack 123 2nd St N, Ste 102 MAV Hospitality, LLC Lolito 112 Main St N Adopted by the Stillwater City Council this 3rd day of May 2022. CITY OF STILLWATER _____________________________ Ted Kozlowski, Mayor ATTEST: _____________________________ Beth Wolf, City Clerk 8QLRQ$OOH\ZD\ 1 6/XPEHUMDFN¶/-3DWLR¶/ROLWR2VDND¶¶¶ illwater ........_ ===:::: ~ THE BIRTHPLACE OF MINNESOTA ~ DATE: April 27, 2022 TO : FROM: Honorable Mayor and City Councilmembers Shawn Sanders, Director of Public Works SUBJECT: Northland Park Watermain Extension Contract Agreement BACKGROUND One of the projects in the Utility Department Capital Outlay for 2022 was to extend watermain into Northland Park to improve water availability in the Park. Miller Excavating Inc. submitting the low bid in the amount $42,075.50. This project requires a small contract agreement in order to proceed with the work. RECOMMENDATION Staff recommends council approving the small contract agreement for the Northland Park Watermain Extension Contract Agreement with Miller Excavating. ACTION REQUESTED If Council concurs with recommendation, they should pass a motion approving the small contract agreement for the Northland Park Watermain Extension Contract Agreement with Miller Excavating. DATE: April 26, 2022 TO: Honorable Mayor and City Councilmembers FROM: Beth Wolf, City Clerk SUBJECT: Retail Sale of Fireworks for Cub Foods BACKGROUND Cub Foods has submitted the required application, insurance and fee for a 2022 Retail Sale of Fireworks permit. RECOMMENDATION Staff recommends approval contingent upon the satisfactory completion of application submittal requirements and inspection. ACTION REQUESTED If Council concurs with the recommendation, they should pass a motion approving CUB FOODS A LICENSE TO SELL FIREWORKS PRODUCTS contingent upon the satisfactory completion of application submittal requirements and inspection. DATE: TO: FROM: 0D\, 2022 Honorable Mayor and City Councilmembers Beth Wolf, City Clerk SUBJECT: Roll-off Hauler License BACKGROUND Keith Krupenny & Son Disposal, Inc. has submitted an application and fee for a 2022 Roll-off only Haulers License. RECOMMENDATION Staff recommends approval contingent upon the satisfactory completion of application submittal requirements. ACTION REQUESTED If Council concurs with the recommendation, they should pass a motion approving a roll-off hauler license to Keith Krupenny & Son Disposal, Inc. contingent upon the satisfactory completion of application submittal requirements. DATE: May 3rd, 2022 TO: Honorable Mayor and City Councilmembers FROM: Joe Kohlmann, City Administrator SUBJECT: Event Policy Updates BACKGROUND The Event Policy was reviewed by an Event Policy Committee comprised of various staff members with prior input from Event Planners. The revisions were processed through the Parks Commission, Parking Commission, and discussed broadly with the City Council at a Workshop. The main objectives of the policy were review: 1) Advance the Strategic Goal to have Stillwater become a year-round destination 2) Recognize the economic benefit of local events 3) Streamline the Event Application process 4) Improve the customer experience for Event Planners 5) Adequately fund the Public Safety and Public Service needs Changes made that are internal processing. 1) Two phase application process where the City reaches out to known Event Planners with known Events that their application is coming due in accordance with established timelines 2) An annual meeting held with Event Planners 3) Pre-Application meetings encouraged for New Events The changes made to the actual Event Policy are related directly to: 1) The revised bundling of Fees and Fee Schedule changes 2) Removing references to review of the Park Commission and Parking Commission 3) Contact Information Fees The bundling of fees is designed to create a more streamlined application process. This removes negotiation of fees, reduces the number of fee line items, and creates some more predictability on behalf of the Event Planners and the City. City Staff will be diligent in 2022 in tracking, monitoring and quantifying their costs associated with events to provide deeper analysis regarding fees. RECOMMENDATION Adopt the changes recommended by the Event Policy Committee. ACTION REQUESTED Motion to adopt Resolutions adjusting the 2022 Fee Schedule for Event Fees and City of Stillwater Event Policies and Procedures. City of Stillwater Washington County, Minnesota RESOLUTION 2022- RESOLUTION APPROVING UPDATED CITY OF STILLWATER EVENT POLICIES AND PROCEDURES WHEREAS, the City wishes to promote community events and enhance a vibrant local economy while protecting public health, safety and welfare of residents and visitors; and WHEREAS, the City Council approved Resolution 2010-204 “Establishing Policies Related to Review of Event Applications in December of 2010 and in March of 2018, passed Resolution 2018-049 updating the Event Policies and Procedures; and WHEREAS, City staff has reviewed provisions of the current City Event Policies and developed and shared proposed updated language with city staff, organizers of events held in Stillwater and with the City’s Downtown Parking Commission and Parks and Recreation Commission; and WHEREAS, the Stillwater City Council has reviewed proposed updates to the City of Stillwater Event Policies and Procedures and recommends approval of the updated language. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota that the attached updated City of Stillwater Event Policies and Procedures is hereby approved. Adopted by the Stillwater City Council this 3rd day of May, 2022. CITY OF STILLWATER ________________ _______ Ted Kozlowski, Mayor ATTEST: ______________________ Beth Wolf, City Clerk CITY OF STILLWATER EVENT POLICIES March 20, 2018 1. PURPOSE The City of Stillwater wishes to promote and encourage public events in the community as well as a vibrant local economy and maintain and protect the quality of life, public health, safety and welfare for citizens and the surrounding community through policies and procedures to ensure a safe and well‐run event. 2. EVENT PERMIT REQUIRED Every event held within the City of Stillwater that meets the definitions and standards found in this policy is required to obtain an event permit from the City prior to holding the event. 3. DEFINITIONS The following definitions apply to this event policy: 3.1 Event – For purposes of this policy, an event is any planned public gathering including but not limited to celebrations, dances, forums, performances, rallies, social gatherings, concerts, fundraisers, races, walks, rides and parades which are appropriate and compliant in accordance with this policy. 3.2 Event Application Procedures – Every applicant must follow the Event Application Procedures when submitting an event application. The Event Application Procedures provides information on how to apply, submittal requirements and review process. 3.3 Events on Private Property – Events held in part or wholly outdoors on private property located within the CBD Zoning District require an event permit that must be reviewed and approved by the City Council 3.4 Event Threshold – Events held on public property (whether open to the public or not) are subcategorized as “Events”, “Special Events” and “Special Events with Contract” as defined below: Event Special Event Special Event With Contract A gathering is considered an event when any one of the following thresholds applies: A gathering is considered a special event when any one of the following thresholds applies: A special event requires a contract with the city when any one of the following thresholds applies: Page 2 of 10 1) Closure of street – One block of a residential street is closed for up to 5 hours; or any portion of a commercial street is closed for up to 2 hours. 1) Closure of street – One block of a residential street is closed for more than 5 hours; or more than one block of a residential street is closed for any length of time; or any portion of a commercial street is closed for 2 hours or more. 1) Closure of street – Substantially disruptive to traffic flow requiring uniform traffic control. 2) Public parking lot use – 1 to 9 spaces in a public parking lot are reserved. 2) Public parking lot use – 10 or more spaces in a public parking lot are reserved. 3) Street use (including sidewalks and trails) – The event has a route on a public street(s), sidewalks or trails, such as races, walks, or parades that don’t require traffic control and obeys all traffic rules. 3) Street use (including sidewalks and trails) – The event has a route on a public street(s), sidewalks or trails, (such as a race, walk or parade) that requires street closure, traffic control, street sweeping, or the use of “no parking signs” along the route, or is substantially disruptive to traffic flow requiring uniform traffic control. 4) Number of people in a park or City facility – 250‐1000 people including spectators, vendors, performers and volunteers are expected at a time in a public park.1 4) Number of people in a park or City facility ‐ 1000‐2500 people including spectators, vendors, performers and volunteers are expected in a public park.1 Number of people in a park or City facility ‐ 2500 or more people including spectators, vendors, performers and volunteers are expected in a public park.1 Selling alcohol during the event on (public or private property) The event occurs on multiple days, OR extra‐ordinary city employee support or city materials are necessary, OR any out‐of‐pocket expenses2 are incurred by the city, OR cost of City Services is over $1,000. 1Any organized athletic event that has a park reservation approved by the City’s park reservation staff is not subject to this threshold. City parks include: Future Aiple, Future Bridgeview, Brown’s Creek, future Chestnut Street Pedestrian Mall, Liberty Square, Lily Lake, Lily Lake Ice Rink, Lowell, Northland, Parking Ramp, Pioneer, St. Croix Recreation Center, Sunrise and Washington Square. 2Out‐of‐pocket expenses include such things as overtime pay for city employees, equipment that the city would need to rent for the event, office supplies, billables (e.g. postage), and any contracted services. 3.5 Event Coordinator – The primary City contact will be the City Administrator or the person designated as Event Coordinator. Page 3 of 10 3.6 Event Organizer – The individual representing the organization applying for the Event and having the authority to bind the organization to agreements made with the City. The email address, cell phone number and mailing address of this representative must be provided to the City at least 30 days prior to the event. The Event Organizer must be on site during the event. 4. EVENT STANDARDS 4.1 Advertising – It is a violation of this policy to advertise the location of any event requiring a reservation of city property when the organizer has not requested a reservation of city property, has been informed that the reservation is not available, or has been denied. Preliminary approval allowing the applicant to advertise the event may be given upon request, with final details to be determined upon submission of event application. 4.2 Alcohol – Alcohol permit(s) are required for any events at which alcohol will be consumed. Refer to the current city fee schedule for permit costs. a. Consumption Permit is required for any alcohol (wine, strong beer, 3/2 beer or liquor) consumed on public property. If more than 75 people are in attendance of an event, a police officer will be required. b. Temporary Liquor License is required if the event is on city property or on private property and is selling alcohol in the course of the event. To apply for a Temporary Liquor License an applicant must be a non‐profit, religious, or charitable organization or club that been in existence for at least three years; a political organization registered under state law or a state university. The Temporary Liquor License application and fee must be submitted 60 days before the date of the event. Contact the City Clerk to obtain a Liquor License application packet. There are two types of Temporary Liquor Licenses: 3.2 beer Temporary Liquor License: A club or charitable, religious or non‐profit organization may be issued a temporary 3.2 beer license subject to the Terms (below) set by the City. On‐sale spirits, wine and beer Temporary Liquor License: A club or charitable, religious or other non‐profit organization in existence for at least three years may be issued a temporary license for the on‐sale of intoxicating liquor in connection with a social event within the city/county sponsored by the licensee. The license may not be for more than four (04) consecutive days. This permit must be approved by the City Council 30 days before the event and staff will submit to the Minnesota AGED. c. Terms Page 4 of 10 A temporary liquor license application must be submitted 60 days prior to event and approved by the City Council and the State of Minnesota Alcohol & Gambling Control Division 30 days prior to the event. Liquor will be confined to the event venue area and the Organizer must provide delineation and signage stating “No Alcohol Beyond This Point” between the event and non‐event space to discourage taking alcohol outside the event venue space. Police Officer(s) as determined by the Police Department will need to be present at the event during service of alcohol. All entry/exit gates to the dispensing area,orarea, or event venue area, must be controlled by security personnel while alcohol is being served to ensure that no beer or liquor enter or leave the dispensing or event venue area. Signage will be prominently displayed at each entry/exit point to notify guests that no liquor or beer will be allowed in or out of the dispensing area, or event venue area. The Organizer will provide at no charge liquor identification bracelets at location(s) as required by Public Safety Staff. The Organizer will permit no one to consume Liquor unless they are wearing an identification bracelet and will be responsible for the issuance of bracelets and that the bracelets are given only to those who are legally entitled to consume liquor/beer. Any service of liquor will require server training by either the Stillwater Police Department or an affiliation recommended by the Stillwater Police Department. Certification of Server Training is required prior to receiving the temporary liquor license (3.2 or on‐sale). Liquor liability insurance for the day of the event are required. See section regarding Insurance for further details. The Organizer acknowledges that as a liquor license holder for the Event, it is subject to Stillwater City Code §43–8, which authorizes that all premises from which intoxicating Liquor is offered at on–sale, are subject to inspection for alcohol compliance by any police officer, health officer, or other designated officer or employee of the City during all hours the Area is open for the serving of alcohol. 4.3 Cancellation – Cancellations of events by the event organizer received in writing will receive full refund of deposits and the following refund of event fees (excluding application fee): 20 days prior to event will receive a full refund of event fees. 19 to 11 days prior to event will forfeit 50% of event fees. 10 days or less of the event will forfeit all event fees. The City reserves the right to deny an event should one or more of the following occur: Failure to submit an application within the time periods as outlined above. Requirements of the Event Policy and Procedures are not met. The applicant owes the City of Stillwater, money from another event, services provided or as a result of damages to city property. Page 5 of 10 The use or the event would conflict with previously planned programs organized and conducted by the city or non‐governmental agencies previously scheduled for the same time and/or place. The applicant does not comply with all applicable city ordinances, traffic rules, park rules and regulations, state health laws, fire codes and/or liquor licensing regulations. The use or event proposed by the applicant would present an unreasonable danger to the health or safety of the public. The applicant cannot comply with applicable local, state and federal license requirements for all or part of the planned event. The use or event is prohibited by law. The application contains material misrepresentation or fraudulent information. 4.4 Changes to Event – Major changes made to an event after being approved by any Commission or City Council are not permitted without additional approval. Any event that is impacted with an emergency situation such as river flooding, weather issues, etc. will be resolved by Public Safety and Public Works staff at such time a City Council meeting is not available. 4.5 Cleanup of Event – Organizers agrees to remove all items pertaining to the event at the conclusion of the event to the satisfaction of the City. The City of Stillwater is not responsible for any items belonging to the Organizer or patrons of event that are remaining after the event. Organizers will reimburse City for any costs incurred should the City find it necessary in its sole opinion to complete further cleanup, removal or repairs to return the area to its original condition if the site is not repaired within 24 hours of event or as agreed upon. City staff may choose to do a walk‐through of venue with Organizer to identify and document any damage before event. Both parties will sign off and reevaluate after the event. 4.6 Crowd Management – Organizers will contribute to the extraordinary cost of providing uniformed, licensed peace officers and fire fighters that are specifically scheduled for the event at the discretion of the Police Chief and Fire Chief based on public safety concerns. The contribution level for Police and Fire Fighters is established by the City Administrator based on the current city fee scheduled. Organizers will provide, at no cost to the city, privately paid professional uniformed security officers equipped with radios as determined by the Stillwater Police Chief, and privately paid professional EMS personnel equipped with radios as determined by the Stillwater Fire Chief. All security officers and EMS personnel will be suitably identifiable and the number and deployment of the security force and EMS personnel must be approved in writing by the Stillwater Police Chief and Fire Chief. 4.7 Emergency Action Plan – Organizer must provide a plan of action for emergency preparedness during event, on‐site contact information and a communication plan at the time of application. Organizer must notify EMS and Fire Department about event and coordinate a safety plan for the event. Page 6 of 10 4.8 Fees – The City has established an event permit fee schedule in order to recover costs incurred by the city for the operation of events. Charges for event permit fees, city materials costs and city staff costs are included in the current city fee schedule. 4.9 Insurance – The Organizer must provide to the City satisfactory proof that it has obtained liability insurance that names the Event and the City as an additional insured, as loss payees, in an amount of at least $1,500,000 combined single limit, for loss sustained by either acts or occurrences that arise from or grow out of both Event and Liquor Liability coverage as described in Minn. Stat. §340A.409, evidenced at a minimum, the coverage described in Minn. Stat. §340A.409, subd. 1 with regard to the Event. a. Liquor Liability Insurance – In addition, the City requires any function that is open to the public and sells/serve alcohol through a temporary liquor license must provide liquor liability insurance for the days of the event. This insurance is required to protect the City’s and Organizer’s interest. A Certificate of Insurance submitted to the City of Stillwater which must include listing the City of Stillwater as an additional insurer must provide the following minimums: $50,000 of coverage because of bodily injury to any one person in any one occurrence, $100,000 because of bodily injury to two or more persons in any one occurrence, $10,000 because of injury to or destruction of property of others in any one occurrence, $50,000 for loss of means of support of any one person in any one occurrence, $100,000 for loss of means of support of two or more persons in any one occurrence, $50,000 for other pecuniary loss of any one person in any one occurrence, and $100,000 for other pecuniary loss of two or more persons in any one occurrence. 4.10 Materials – Use of equipment and materials owned by the city (e.g. barriers, cones, signs) to support events must be paid for by the event organizer. Event organizers are encouraged to contract for services and materials as long as the equipment and services are appropriate for the event and the event can be run safely in the estimation of city staff, Based upon review of the application, city staff will determine whether city equipment and materials will be required for the event. a. Electrical – Public Works Department will open existing electrical boxes on day of event and access allowed according to the current City Fee Schedule. Organizer is responsible to have their own extensions cords. All temporary electrical wiring for events must be performed by a licensed electrical contractor. This requirement also applies to portable generators. b. Portable Restrooms and Handwashing Stations – The Organizer is responsible to furnish portable restrooms and handwashing stations to facilitate expected crowds. The number of portable restrooms and handwashing stations required is solely determined by the Public Works Superintendent. If applicable to the event, City public Page 7 of 10 restrooms will remain open during the Event and the City will supply and equip restrooms, however, the Organizer may be responsible for maintaining, cleaning, staffing and security and supervision for restrooms. If the Organizer elects not to provide these services it must notify the City at least two weeks prior to the event, and in that event, the Organizer will bear the City costs associated with this work. c. Trash Service – Dumpsters or roll–off boxes must be furnished according to a plan approved by Public Works Superintendent in sufficient quantity to contain the accumulation of trash generated by the Event and must ensure that all trash or garbage is collected and hauled away daily in the Event area(s). The Event Coordinator may amend the plan and require additional dumpsters or trash receptacles if the need arises. The City reserves the right to require additional receptacles should the Organizer not remove excess garbage from the Event. If possible, Organizer will provide recycling and organics containers for the Event. d. Traffic Control Signs and/or Barricades – To ensure traffic and pedestrian safety control the Organizer must place standard reflective barricades according to a plan approved by the Public Works Director, Police Chief or their designees. Traffic control items may be supplied by the Organizer, or by the City .(city fee schedule applies). The City may place additional barriers to protect public safety at City expense based upon a plan developed by the Public Works Director and Police Chief or their designees. The plan for placement of additional public safety barriers shall be shared with the Organizer prior to the event. e. Water (Hydrants) – If access to water main or hydrants is required, the Organizer must make arrangements with the Board of Water Commissions and pay related water fees and water shut off key deposit. Organizer must ensure all potable water sources are from an approved source (private well water is not an approved source). 4.11 Musical Entertainment – Organizer must provide to the City a complete list of all musical acts along with an estimate crowd size for each act. The City reserves the right to disapprove any musical entertainment that has a history of public safety threats or violations in other venues. 4.12 Neighborhood Meeting – A gathering that meets the threshold for a “Special Event with Contract” and is a new special event, will be required to hold a public meeting to receive input from the surrounding neighborhood. This meeting must be held three weeks prior to the event. Notices for the neighborhood meeting will be prepared and mailed by the City to the immediately adjacent property owners at the organizer’s expense. 4.13 Noise Control – The Organizer is responsible to control the noise emanating from the Event at a level that will not interfere with the peace and repose of the residential area surrounding the Event area. Noise control and regulation described in City ordinance Sec. 38‐3 prohibits noise between the hours of 10:00 pm and 8:00 am. Any waivers to these hours must be reviewed and approved by City Council. Page 8 of 10 4.14 Notification Flyer – A gathering determined to be a “Special Event” that does not occur completely within a public park or a gathering determined to be a “Special Event with Contract” must submit a flyer to be distributed as a public notification to all properties immediately adjacent to the event location. The flyer must be submitted with the Event application. City staff will review and approve the flyer submitted with the event application. When approved by City staff, the event organizer shall distribute the flyer at least seven days prior to the event to all households and businesses immediately adjacent to the event venue at their own cost. The event flyer should contain: name of event, location of venue, date of event, time of event, list any closure of streets (including times) and contact information for questions. . 4.15 Other Agencies – Organizer is responsible for obtaining all agreements and permits with agencies (e.g. MnDOT, MN State Patrol, Washington County Public Health and Environment, Washington County Sheriff, MN Department of Natural Resources, Lakeview EMS, other local communities and any other agencies requiring permits for the event) and must submit copies of permits to the City from other agencies prior to obtaining an event permit. 4.16 Out‐of‐pocket Expenses – Event permit fees for city services will be limited to the city’s out‐of‐pocket expenses attributable to the event. Out‐of‐pocket expenses include such items as overtime pay for city employees, equipment that the city would need to rent for the event, office supplies, any contracted services and extraordinary use of city equipment for the event. 4.17 Park Usage – Standard park reservation and facility use fees will be required. All groups, including not‐for‐profit groups and educational institutions must pay deposits and rental of amenities when holding an event. The Organizer shall ensure that no vehicles drive on the City’s park property. In the event that damages occur to the City’s property, the Organizer shall pay for restoration of the park as determined by the City. The bicycle and pedestrian trail from Laurel Street to Nelson Street must remain open and unobstructed (no vehicles, trailers etc.) for the public during the Event. The Organizer shall pay for any restoration of the trail caused by the Event, as determined by the City. New events and Events with Contracts will be reviewed by the Stillwater Parks and Recreation Commission and City Council. 4.18 Parking Lots and On‐Street Parking – Use of City parking lots or on‐street parking spaces for an event will be reviewed by the Downtown Parking Commission and City CouncilCity. Use of downtown public parking lots will be approved only as an alternate or if sufficient space does not exist in Lowell Park to accommodate event activities. If in the opinion of the City, public parking lots will be needed, then the preferred lots for use would be Lots 4, 5, 9, 10 and 11. Only Stillwater Police Department can post parking lot closures and any no‐ parking signs. Signs will be posted 24 hours in advance of closure. Charges to reserve/use city parking lots and/or parking spaces are set forth in the current city fee schedule. Page 9 of 10 4.19 Police Services – The Stillwater Police Department will determine the number of Police Department employees and/or Police reserves needed for an event. (Reserves will not be hired in lieu of employees, but as a supplement to employee staffing). The Stillwater Police Department retains the right to require more services than requested if determined to be necessary. Officer rates are set forth in the current city fee schedule. With regard to Event, the City reserves the right to order a shutdown of the Area in the event the Chief of Police determines, in his sole discretion, that the public safety is threatened or any condition of these Policies is violated. In that event, the Organizer must assist the police in the clearing of the Event. 4.20 Route Events – Organizer must provide a detailed map of the route and area affected by the event. Traffic can only be stopped by Law Enforcement. Volunteers may assist to guide participants through the route but shall not direct vehicle traffic. All event volunteers working in roadways must wear a "Class 2" safety vest. Location of any required Law Enforcement will be determined by the Stillwater Police Department upon review of route. The category “Events” are exempt from having law enforcement since the event doesn’t require traffic control and participants obey all traffic rules. To decrease impact on neighborhoods, city services and facilities, the city has set preferred running and bike routes within the City. Please refer to map for potential preferred routes. Any route using State Highway or Washington County roads within the City of Stillwater must provide a copy of their respective permits to the City of Stillwater two weeks prior to the event. 4.21 Sales Tax – If applicable, the Organizer must obtain a State Tax Payer Identification Number and collect any sales or use taxes that are due according to law. 4.22 Signs – Temporary signage for an event (except for permissible banners across Main Street) will be allowed only on the day of the event. The number, size and location of signs must be approved during the event application review process. Only the Stillwater Police Department can post parking lot closures signs and no‐parking signs. Permanent signage including but not limited to speed limit signs, directional signs, shall not be removed or covered with event signage. The use of spray paint on roadways, telephone poles, traffic signs, and sidewalks/trails is prohibited with the exception of temporary chalk‐based materials. All signs must conform to the following standards: Signs may not exceed four (4) square feet in area; and Signs may not be more than three (3) feet in heights above grade; and Property owners must grant permission for placement of any signs on their property; and Signs may not be placed upon any right‐of‐way, in parks or on public property in a manner that creates a nuisance to adjacent owners, creates a safety hazard or blocks the view of entrances to streets or intersections. Signs may not be placed on any telephone poles, light poles, traffic control signs, etc. Page 10 of 10 4.23 Site Plan – An overall site plan for the Event drawn to scale or showing all dimensions that depicts the location of fencing, vendors and any areas within the City, such as parks, parking lots or routes that are proposed for use for the Event, must be submitted with application. Additional items such as traffic control plans, locations of first aid, volunteer locations, water stations, spacing of vendors, barricade placement, portable restroom locations, trash location, electrical boxes needed, alcohol service area, tent locations, enter/exiting, etc. must be included on site plan. 4.24 Tents – Several city parks are maintained by a buried irrigation system. Therefore, stakes or posts longer than 12 inches and more than a quarter inch in diameter may not be used. No staking is allowed on city parking lots or streets. Stillwater Public Works will provide irrigation locates in areas where tents will be staked according to approved site plan prior to event at no additional cost. 4.25 Camping ‐ No camping in tents, trailers or campers is allowed by vendors during the events. Organizer must arrange to have Stillwater Fire Department inspect large tents before use. 4.26 Vendors – The Event Organizer is responsible for overseeing the requirements of all vendors. Below is a list of the Event Organizers responsibilities. The Organizer agrees to inform any vendors that there is no camping permitted in any park or any City parking lots. The Organizer agrees that any vendor using cooking facilities including propane tanks, generators, electrical hookups, etc. will be inspected for safety by the Stillwater Fire Department and Washington County Public Health and Environment and Minnesota electrical inspector (if required). Inspection costs (if any) shall be paid for by the Event Organizer directly to the agency/person doing the inspection. The Organizer agrees to ensure that all vendors’ waste water be discharged into a holding tank approved by Washington County Public Health and Environment. Vendors without an approved holding tank shall discharge into grey water barrels provided by the Organizer. Disposal costs are the responsibility of the Organizer. For no reason shall grey water barrels or holding tanks be disposed into the City’s sanitary or storm systems. The Organizer is required to obtain proof of license for all food vendors, this includes vendors that are sampling, merchandising, or marketing food (e.g. salsa, jams, honey) and submit copies to Washington County Public Health and Environment as well as make sure all vendors have submitted their Washington County special event license. Organizer must submit a list of food vendors and site map, showing distance between food vendors to Stillwater Fire Department and Washington County Public Health and Environment two weeks prior to the event. Private parties on City property having a food truck must be inspected by Stillwater Fire Department. CITY OF STILLWATER EVENT APPLICATION PROCEDURES March 20, 2018 Producing an event requires preparation and planning to ensure a well‐run event. It is essential for the event's success that the procedures outlined below are followed. It is the purpose of these event procedures to assist the organization in planning successful events while providing a process whereby the City of Stillwater can review the specific types of events being held and assess applicable policies and address concerns regarding liability exposure. This document provides explanation and mandatory procedures for holding an event in the City of Stillwater. 1. EVENT DATES Contact 651‐430‐8837 to check availability of dates to hold your event within the City of Stillwater before submitting event application. 1.1 An Event Application can be submitted one year in advance of the event. Past events will have priority if scheduling conflicts arise. City staff will contact previous event organizer to allow first right of refusal. New Events are strongly encouraged to contact City Staff and have a Pre‐Application meeting well in advance of the application deadline. 2. EVENT POLICIES Review the Event Policies and current fee schedule before submitting event application. Check box on the Event Application that policies have been reviewed. 3. APPLICATION SUBMITTAL 3.1 Application Fee – Event application must be submitted along with applicable application fee. Fee may be paid with credit card by contacting the City of Stillwater or submit check payable to the City of Stillwater with the application. Refer to the current city fee schedule for application fee. 3.2 Submittal Due Date – Submit the City of Stillwater Event Application before submittal due date along with required supporting documentation (see event application for items needed on the supporting documents). Event Special Event Special Event With Contract Application due 30 days prior to event with no application fee. Application due 90 days prior to the event with application fee. Application due 120 days prior to event with application fee. 3.3 Incomplete or Late Application – Incomplete applications will be returned to the applicant. Any application submitted after application submittal deadline will be charged a late fee. Late applications may jeopardize the ability to receive event approval. Failure to pay application fees may result in a dismissal of application. Page 2 of 3 3.3 Submit completed application packet to: For Events on Public Property: Attn: Beth WolfJason Grode or City of Stillwater email to: bwolf@ci.stillwater.mn.usjgrode@ci.stillwater.mn.us 216 N. 4th Street fax to: 651‐430‐8810 Stillwater, MN 55082 For Events on Private Property Community Development Department or email to: planningdept@ci.stillwater.mn.us 216 4 th Street N Stillwater, MN 55082 4. APPLICATION REVIEW Completed event applications will be reviewed through the following review process. 4.1 Preliminary review by city staff to ensure event application is complete (usually within one week). Acceptance of application, should in no way be considered final approval of event. 4.2 Further review of application may take place at the Downtown Parking Commission, Stillwater Parks & Recreation Commission and/or City Council. Organizer will be notified on the dates of those meetings (if required). 4.3 Three weeks prior to event, estimated event fees are due. An Invoice will be mailed to the event organizer. 4.4 15 days prior to the event the Organizer must submit the following Final site plan “Load‐in” and “Load‐out” schedule Certificate of Insurance Copies of other agencies permits that are involved in the event List of food vendors Updated Emergency Action Plan 4.5 An event permit and/or contract will be issued when event application has completed the review process and been approved, any additional permits are issued, event fees have been paid and applicable insurance has been received. 4.6 The City may require a walkthrough of the event site before and/or after the event. 5. EVENTS ON PRIVATE PROPERTY 5.1 For public events held on property located in the CBD Zoning District a. The event organizer must submit a complete event permit application form with event venue site plan to the Community Development Department. No fee is required. Page 3 of 3 b. The Community Development Department staff will review and route the application to the Public Safety, Public Works and Administration Departments for review and comments. c. The Community Development Department will assemble the comments and write a review report that will be placed on the consent agenda of the next available City Council meeting for action. d. If the event permit application was approved by the City Council, the Community Development Department will issue the event permit. If the event permit application was denied by the City Council, the Community Development Department will notify the event organizer of the decision. 5.2 Public events held on private property and serving alcohol during the course of the event must apply for a Temporary Liquor License and follow all applicable rules. 6. OTHER CONTACT INFORMATION City of Stillwater, Administration 651‐430‐8800 Community Development Department 651‐430‐8820 Fire Department 651‐351‐4963 Police Department 651‐351‐4900 Public Works Department 651‐275‐4100 Water Board 651‐439‐6231 Lakeview EMS 651‐430‐4621 Department of Natural Resources 651‐259‐5875 Minnesota Department of Transportation 651‐234‐7500 Washington County (events) Washington County Public Health & Environment 651‐430‐4313 651‐430‐6698 or phe@co.washington.mn.us City of Stillwater Washington County, Minnesota RESOLUTION 2022- RESOLUTION AMENDING RESOLUTION 2022-004 APPROVING THE CITY OF STILLWATER 2022 FEE SCHEDULE WHEREAS, the Stillwater City Council adopted Resolution 2022-004 entitled “Resolution Approving the City of Stillwater 2022 Fee Schedule” on January 4, 2022; and WHEREAS, an amendment on the fee schedule is needed to bundle the event fees as bundling of fees is designed to create a more streamlined application process; and NOW THEREFORE, BE IT FURTHER RESOLVED by the Stillwater City Council that the City of Stillwater 2022 Fee Schedule is hereby amended to reflect the attached changes: Adopted by Council this 3rd day of May, 2022. CITY OF STILLWATER ________________ _______ Ted Kozlowski, Mayor ATTEST: ______________________ Beth Wolf, City Clerk 2022 FEE SCHEDULE ‐ EVENT FEES FIRE INSPECTION: Fee Fireworks Display Permit (Pyrotechnics) $100 LIQUOR LICENSES: Temporary On‐Sale or 3.2% Liquor License Using Private Property $25 per day Temporary Liquor License Fee (12/year on-sale) Using City Property with over 250 people $25 per day $1,000/day* Temporary Liquor License Fee (3.2% unlimited) Using City Property with 75 to 250 people $25 per day $250/day* Using City Property with under 75 people $25 per day *Fee includes AGED license, permit to consume, and required public safety services Permit to Consume (Not Selling Alcohol) on City Property $35/day STILLWATER PARK FEES (rentals that DO NOT fall under Events): No Changes to Park Reservation Fees – see City’s fee schedule for full list EVENTS & SPECIAL EVENTS: All groups, including not‐for‐profit groups and educational institutions must pay deposits and rental of amenities when holding any event. Event permit fees for city services will be limited to the city’s out‐of‐pocket expenses attributable to the event. Out‐of‐pocket expenses include such things as overtime pay for city employees, equipment that the city would need to rent for the event, office supplies, any contracted services and extraordinary use of city equipment for the event. Event Application Fee $0 Special Event Application Fee $50 Special Event with Contract Application Fee $100 Event Application - Late Fee $100 $500 Event Fees (Defined): Event Special Event Special Event With Contract No event base fee required $500 per day* Base Fee $500 per day* - subject to negotiated contract provisions. Events with Routes – No participant fee required Events with Routes – $1 per registered participant Events with Routes – $1 per registered participant $100 refundable damage deposit if using a park $1,000 Security Deposit $1,000 Security Deposit subject to negotiated contract provisions. *Per Day includes each day of event. Separate load‐in day fee of $500/day will apply. FOOD SERVICE VENDORS AT EVENTS: Fee 1-10 Vendors $50/day of service at event 10+ Vendors $200/day of service at event MATERIALS Barricade 4’ to 12’ Saw Horse (No Flasher) $2/barricade/each day of event Barricade 4’ to 12’ Saw Horse (With Flasher) $5/barricade/each day of event Type III Barricades $5/barricade/each day of event Drums $1/drum/each day of event Electrical use (Lowell Park) $20/per elec. box/each day of event Electrical use (Parks, except Lowell Park) $10/each day of event PD No Parking Signs $3/sign/each day of event plus labor 2022 Fee Schedule Page 2 of 2 5/3/2022 if after normal business hours Picnic Tables $10/table/each day of event Portable toilet – Handicapped $150/event/unit Actual Cost from City Vendor Portable toilets $60/event/unit Actual Cost from City Vendor Additional Service $25/unit/service Actual Cost from City Vendor Reflective Cones $1/cone/each day of event Refuse Collection Cost of staff time. Traffic Sign on stand $2/sign/each day of event Trash Containers $8/container/each day of event PARKING LOT RENTAL FOR EVENTS: Fee Organizer required to provide proper traffic control equipment Lot 1, 7, 8, 8a or 12-17* Not available for rental for events Lot 2 North Half or Lot 2 South Half or Lot 3 $200/day Lot 4 or 5 $100/day Lot 8b, 9, 10 or 11 $200/day *Lot 17 – Available at no Charge for Veteran Memorial Events & Farmers Market Event POLICE & FIRE PERSONNEL FEES (Services that DO NOT fall under Events) : Off-Duty Police Officers (paid directly to Officers) 3 hr minimum $60/hr Police Reserves (paid directly to Reserves) 3 hr minimum $25/hr Police Dept. Personnel/Officers Overtime Rate – 3 hr. Minimum Police Reserves $25 per hour – 3 hr. Minimum Fire Department Personnel Overtime Rate – 2 hr. Minimum Fire Department On-Call Personnel $15 per hour – 2 hr. Minimum TRAFFIC CONTROL FOR EVENTS (required intersection(s) controlled): Organizer required to provide proper traffic control equipment Route Events under 4 hours $300/day Parades or Route Events over 4 hours $1,000/day Road Closure for Events without Routes $0 DATE: April 29, 2022 TO: Honorable Mayor and City Councilmembers FROM: Tim Gladhill, Community Development Director SUBJECT: Request for Chicken Permit (706 Everett Dr) BACKGROUND The City has received an Application for a Chicken Permit at 706 Everett Dr. As part of the permitting process, neighborhood notices were sent. The City received one (1) objection to the Chicken Permit. In the event th e City receives an objection, the permit must be considered by City Council per City Code Section 31-514. The written objection is attached to this case. It is important to note that chickens are not currently being kept on the Property. The Owner is taking the proper steps before installing fencing and coops before bringing chickens on the Property. Additionally, the complaint about an existing unkempt appearance seems to be related to a couple of items on the side yard that could easily be resolved. RECOMMENDATION Given that the complaint about an existing unkempt appearance is relatively minor and can be easily rectified, Staff recommends that the City Council approve the Chicken Permit. ACTION REQUESTED If Council concurs with recommendation, they should pass a motion approving the Chicken Permit at 706 Everett Dr. Created: 2021-06-26 21:19:24 [EST] (Supp. No. 83) Page 1 of 2 Sec. 31-514. Miscellaneous residential and non-residential performance standards. Subd. 6. Keeping of chickens. (1) Any person who keeps chickens in the City of Stillwater in the RA and RB zoning district must obtain a permit prior to acquiring the chickens. The first permit is valid for up to two years beginning on the date the chickens arrive on the site and ending on December 31 of the following year. Subsequent permits are valid from January 1 of one year to December 31 of the second year. Applications for permits must be made to the community development department. i. Fees charged for the issuance of a permit to keep chickens will be set by the city council. ii. The city may refuse to grant or may revoke a permit if the chickens become a nuisance, as evidenced by a second substantiated violation (within 12 months of a first substantiated violation) of this section of the City Code, or Chapter 38 (Nuisances) of the City Code. iii. The city may refuse to grant a permit to, or may revoke a permit from, a person convicted of cruelty to animals. iv. Permits are non-transferable and do not run with the land. v. A permit constitutes a limited license granted to the chicken keeper by the city and in no way creates a vested zoning right. vi. Prior to issuance of a permit, the prospective permit holder must acknowledge they have read the chicken run rescue publication entitled "Recommendations for Municipal Regulations of Urban Chickens (2010)" or similar publications approved by the city's community development department. vii. Prior to issuance of a permit, the prospective permit holder must provide a plan for maintai ning an adequate temperature in the coop for the safety of the chicken hens. The plan must address both extreme winter and summer temperature conditions. viii. Prior to issuance of a permit notices must be mailed to all homes within 150 feet of the applicant's property lines. a) If there are objections received within ten days of mailing the notices, then the permit application must be considered by the city council. b) If there are no objections received within ten days of mailing the notices, then the permit application will be processed by city staff. It will not be referred to the city council for consideration. (2) Each person holding a permit to keep chickens within the City of Stillwater shall comply with the following: i. The principal use of the specific property must be either single-family residential or two-family residential. A permit will not be issued for any property which is used principally for something other than single-family or two-family. If the property's principal use is two-family residential, then the property owner must sign the permit in addition to the chicken keeper; Created: 2021-06-26 21:19:24 [EST] (Supp. No. 83) Page 2 of 2 ii. No person may keep more than five chickens; iii. No person may keep a rooster; iv. No person may allow chickens to range freely without fencing or without a mobile pen; iv. No person may keep any chickens inside the house; v. No person may slaughter any chickens within the City of Stillwater; vi. Chickens must be provided a secure and well ventilated roofed structure ("chicken coop"); vii. The roofed structure and required fencing for the chickens may only be located in a rear yard and must meet setback and building separations as established in city zoning and building codes, except that the roofed structure and fencing must maintain a 20-foot separation from dwellings on adjacent properties; viii. The roofed structure shall be fully enclosed, wind proof, and have sufficient windows for natural light; ix. The floors and walls of the roofed structure shall be kept in a clean, sanitary and healthy condition with all droppings collected on a daily basis and placed in a fireproof covered container until applied as fertilizer, composted or transported off the premises; x. Chickens must be kept in the roofed structure, an attached pen, or a detached mobile pen whenever they are unattended by the keeper; but when attended by the keeper, the chickens are allowed in a completely fenced exercise yard; xi. The coop's attached pen must be securely constructed with at least a mesh type material and shall have protective overhead netting to keep the chickens separated from other animals; xii. The coop's attached pen must be well drained so there is no accumulation of moisture; and xiii. The floor area of the roofed structure or a combination of the floor area and attached pen area must equal at least ten square feet of area per chicken. (Ord. No. 1051, §§ 1, 2, 10-2-12) 216 4th Street North Stillwater MN 55082 651-430-8800 www.ci.stillwater.mn.us PlanningDept@ci.stillwater.mn.us __________________________________________________________________________________________ Permit No._____________ Date Filed: ____________ CHICKEN KEEPING PERMIT Base Fee: $50.00 (Payable to City of Stillwater) Receipt No. _______________ Please read and initial each of the following: I understand that the City will send notices of my permit application to all neighbors within 150 feet of my property lines. If no written obj ections are received by the City within 10 days of mailing, the permit may be issued by the Planning Department. If any written objections are received within that time period, the City Council must review the permit application for approval. I have read, and I understand the material contained within the publication entitled “Recommendations for Municipal Regulation of Urban Chickens." I have read, and I understand the conditions under which I may keep chickens, Sec 31-514 Subd.6 in the City code. I agree to abide by these conditions. Applications must include: Completed Chicken Keeping Permit form Scaled sketch/map of the location of the chicken coop and pen in relation to your home, lot lines, fencing and any adjacent houses. Please include dimensions. Images of the proposed coop/pen, proving that the structure has a roof and four walls as required by code. Plan for temperature control for both winter and summer Climates. Please provide the following information and signatures Printed name of Applicant Applicants Address Address where chickens are to be kept Application submittal date Applicant’s phone Applicant’s email Applicants signature Number of Chickens requested FOR OFFICE USE: Notices mailed on: _____________________________________ Number of chickens allowed with this permit? _______________ Permit Approved Yes No By:_________________________ Permit valid until: _____________________________________ Objections received: Permit fee paid: Yes No Yes No Must be scheduled for CC meeting 5/17 House Garage Neighbor’s GarageNeighbor’s homeCoopFenced RunNeighbor’s home 706 Everett Drive 3x38x490 Feet3 Feet 4 Feet 100+ Feet 91.5FeetFully fenced in backyard Neighbor’s House80 Feet Neighbor’s home 155 Feet 706 Everett Drive, Stillwater April 28, 2022 To whom it may concern: I'm writing because I have been providing basic yard care and gardening services for several years for theproperty located at 706 Everett Drive and can personally attest the property is and has been well maintained. Sincerely, tirsoleer. f\f April 28, 2022 sintimmutki ;4e:g • To whom it may concern: • MOP 11. • IC My neighbor located at 706 Everett Drive has applied for a permit to keep chickens. Based on the City of Stillwater's Ordinance No. 1051 adopted October 2012, and according to the courtesy notice 1/we received, 1/we understand this permit application meets all requirements of the City code. have reviewed the information included in the courtesy notice mailing and am agreeable to allowing the homeowner located at 706 Everett Drive to keep chickens as permissible by provisions of City code, sections 31-514, Subd. 6. Sincerely, (printed name) (signature) (printed name) (signature) 70EL-we/I-LI) (address) (jure, ssog z share property line with 706 Everett Drive r 4 - • l S rl • 1. • • • 17' 110* • r April 28, 2022 r To whom it may concern: My neighbor located at 706 Everett Drive has applied for a permit to keep chickens. Based on the City of Stillwater's Ordinance No. 1051 adopted October 2012, 1/we undend this permit application meets requirements of the City code. 1/we are agreeable to allowing the homeowner located at 706 Everett Drive to keep chickens as permissible by provisions of City code, sections 31--514, Subd. 6. Sincerely, (printed name 16e))-Ly ....Kaea.e' -er (signature 0 Evecft (address) share property line with 706 Everett Drive Close proximity to 706 Everett Drive located in same neighborhood r�, w � • A e lk April 28, 2022 To whom it may concern: My neighbor located at 706 Everett Drive has applied for a permit to keep chickens. Based on the City of Stitiwater's Ordinance No. 1051 adopted October 2012, I/we understand this permit application meets requirements of the City code. 1/we are agreeable to allowing the homeowner located at 706 Everett Drive to keep chickens as permissible by provisions of City code, sections 31-514, Subd. 6. Sincerely, { ot.iyo,k1 rirotr (printed name) (signature) 1 1p5 (address) ,z s/' close proximity to 706 Everett Drive share property line with 706 Everett Drive amsar located in same neighborhood • April 28, 2022 To wham it may conce,n: My neighbor Iocated at 706 Everett Drive has applied for a permit to keep chickens. Based on the City of Stilltirater's Ordinance No. 1051 adopted October 2012, I/we understand this permit appIition meets requirements of the City code. Owe are agreeable to aliowing the homeowner located at 706 Everett Drive to keep chickens as permissible by provisions of City code, sections 31514, Subd. 6. Sincerely, (printed name) )N (signature) e \I EU P\C: (address) (1\91,tv, v\ share prqperty line with 706 Everett Drive C ose proximity to 706 Everett Drive located in same neighborhood April 28, 2022 To whom it may concern: MY neighbor located at 706 Everett Drive has applied for a permit to keep chickens. Based on the City of Stillwater's Ordinance No. 1051 adopted October 2012, and according to the courtesy notice 1/we received, 1/we understand this permit application meets all requirements of the City code. have reviewed the information included in the courtesy notice mailing and am agreeable to allowing the homeowner located at 706 Everett Drive to keep chickens as permissible by provisions of City code, sections 31-514, Subd. 6. Sincerely, 6,/mec&( rted na ) signature) (printed name) (signa ur) k (address) 6-\XLc7v3 Ir share property line with 706 Everett Drive r April 28, 2022 To whom it may concern: My neighbor located at 706 Everett Drive has applied for a permit to keep chickens. Based on the City of Stillwater's Ordinance No. 1051 adopted October 2012, and according to the courtesy notice I/we received, 1/we understand this permit application meets all requirements of the City code. I have reviewed the information included in the courtesy notice mailing and am agreeable to allowing the homeowner located at 706 Everett Drive to keep chickens as permissible by provisions of City code, sections 31-514, Subd. 6. Sincerely, ,s SAD )(vvuto, (printed name (signature) (printed name) (signature) (a3ress) ,51fr sharec:� � re property line with 706 Everett Drive To whom it may concern: My neighbor located at 706 Everett Drive has applied for a permit to keep chickens. Based on the City of StiIIwates Ordinance No. 1051 adopted October 2012, and according to the courtesy notice 1/we received, 1/we understand this permit application meets all requirements of the City code. I have reviewed the information included in the courtesy notice mailing and am agreeable to allowing the homeowner located at 706 Everett Drive to keep chickens as permissible by provisions of City code, sections 31-514, Subd. 6. Sincerely, \JI/ bscae-41 \MIS (printed name) Y(Z(i (signature) (printed name) (signature) tfo smc (address) _share property line with 706 Everett Drive Information: •Coop dimensions: 3x3 •Attached fenced in run: 8x4 •Coop will be 3 feet from east property line •Run/coop will be 4 feet from north property line •Approximate distances from neighbors homes and garages noted on site plan •We are applying for 4 chickens (hens, no roosters) •Backyard is fully fenced in with a 4 foot fence. •We intend to let the chickens out of the coop/fun when we are in the backyard attending them •Temperature control plan: •Winter- •Insulated coop •Heating lamps (as needed) •Heated water dishes •Summer- •Fans (as needed) •Windows to help with ventilation 8 ft4 feet 6 ft 3 ft 3 ft 4 ft Jenn Sundberg City of Stillwater Community Development Administrative Assistant Jenn, We recently got a courtesy notice about our neighbor at 706 Everett Drive requesting a permit to Keep Chickens. Our concern stems from the fact, that at this point, they consistently disregard Sec. 30-3, Subd. 2. Item 1. They also store ladders and storage containers on the side of the house in plain view of the street. Thanks, Lee Petersen 702 Everett Drive Stillwater DATE: May 3rd, 2022 TO: Honorable Mayor and City Councilmembers FROM: Joe Kohlmann, City Administrator SUBJECT: 2022 Stillwater July 4th Celebration BACKGROUND Planning for Stillwater’s 2022 July 4th Celebration is well underway. Staff has been able to obtain commitments from previous years’ music and entertainment providers. RES Pyrotechnics will again provide the City’s 4th of July fireworks for 2022. The contractor will provide all materials, equipment, licensed operators, obtain all necessary permits and obtain required liability insurance for the event. The total cost of the fireworks is $45,000. St Croix Jazz Orchestra who performs at Pioneer Park for two hours prior to the fireworks, is requesting support from the City in the amount of $3,000. Paul Barber of BAM! Productions will provide two bands at the Lowell Park amphitheater from 5:30 pm – 9:45 pm. The two bands will be Junk FM and Bootleg. The cost this year will be $6,800. Jim Coughlin with Battery I, 1st US Artillery will provide the civil war cannons down on Mulberry Point at a cost of $2,450. The total cost for these four items is $57,250. The City adopted the 2022 Special Events budget of $48,000 and also budgeted $12,000 for donations. Solicitation of donations has occurred and currently the City has received $6,000 in donations to date. ACTION REQUESTED A motion to approve the agreements with RES Pyrotechnics and Battery I, 1st Artillary and accepting quotes from St. Croix Jazz Orchestra and BAM! Productions. City of Stillwater July 4th 2022 Performance Contract In consideration of the sum of Two thousand Four Hundred Fifty Dollars ($2450.00), Battery I, pt U.S. Artillery (the Battery) agrees to furnish Five Muzzle Loading Cannons with crews to the City of Stillwater (The City) on July 4th, 2022. Set up time J~ 3 P.M. We will proceed with blank firings, Q & A and demonstrations for the public. We will time our firings so as not to interfere with any other music or programs that you may have. We will then do an extended firing after dark. If for some reason we cannot bring or safely man 5 guns you may deduct $400.00 for each such missing gun. The event sponsors will furnish any necessary barriers to keep the public at a safe 1tistance during the firings. ff for some reason the event cannot proceed, after we arrive, the event sponsors will pay the Battery $100.00 per gun to cover transportation and expenses. Signed ______ 2022 James M. Coughlin, VP Battery I, 1st US Art. P.O. Box 735 Ellsworth, WI. 54011 Signed _______ 2022 Name ---------- City of Stillwater 216 4th St. N. Stillwater, MN. 55082 21595 286TH STREET I BELLE PLAINE, MN I P: 952 873 3113 I INFO@RESPYRO.COM I WWW.RESPYRO.COM Wednesday, April 20, 2022 City of Stillwater 216 4th Street N Stillwater, MN 55082 We are delighted to design another fireworks program for the Stillwater Fourth of July Celebration on July 4, 2022. We will be incorporating the following segments into your show: Pyro Musical sound system, Opening Barrage, Main Show Body, Select Patriotic Shell, Signature Pattern Shell, Multiple Effects Barrage Cake, and Grand Finale. Our show design uses piled, stacked and multi-break shells. Our displays are electronically fired for added safety. Our proposal lists the size, shell effect and quantity of shells for your fireworks display. Our show design uses piled, stacked and multi-break shells. They will be used to design the following parts of the show: • Opening Barrage • Main Show Body • Select Patriotic Shell • Signature Pattern Shell • Multiple Effects Barrage Cake • Grand Finale Understanding your vision is important to us. That’s why we listen to your needs and expectations so we can create the kind of show that you’ve imagined. We deliver what we say we will, making sure you are satisfied. Our displays are a turnkey operation and are coordinated with your event. The entire show is electronically fired for added safety. The total cost will be $45,000.00. The fireworks portion of your budget is $41,000.00 and the cost to include Pyro Musical sound system is $4,000.00. This includes all materials, equipment, certified display operators, necessary permits and $5 million liability insurance. We look forward to adding a little magic to the air at your event. I’m more than happy to answer any other questions you may have. We also invite you to contact the references listed in our booklet. Sincerely, Ervin J. Haman Director of Business Development RES Pyro 21595 286TH STREET I BELLE PLAINE, MN I P: 952 873 3113 I INFO@RESPYRO.COM I WWW.RESPYRO.COM DISPLAY CONTRACT AGREEMENT THIS AGREEMENT, made and entered into on this 20th day of April, 2022 between RES Pyro hereafter referred to as the SELLER and City of Stillwater, hereafter referred to as the BUYER. IT IS MUTUALLY AGREED BETWEEN THE SELLER AND THE BUYER AS FOLLOWS: Service Provided Outdoor Fireworks Display Date(s) Monday, July 4, 2022 Time 10:00pm (approximately) Duration 18-21 minutes (depending on intensity) Location St. Croix River at Stillwater, MN Event Sponsor City of Stillwater OBLIGATIONS OF SELLER: SELLER shall provide all materials, equipment and personnel necessary to perform the above-mentioned display. SELLER is required and will comply with NFPA 1123, Code for Outdoor Display of Fireworks, 2010 edition and NFPA 1126, Pyrotechnics before a Proximate Audience, 2006 edition. SELLER shall provide a Certificate of Liability Insurance in the amount of $5,000,000.00 to cover the fireworks display and cleanup. BUYER shall be listed as Certificate Holder on the Certificate of Liability Insurance. All individuals/entities listed on the certificate of liability insurance will be deemed an additional insured per this contract. OBLIGATIONS OF BUYER: BUYER shall provide a suitable location for firing of the fireworks display. BUYER shall provide and cover all costs for security of the display site and cleanup beyond the launch area of the display site. TERMS AND CONDITIONS: The terms of this agreement shall begin on the day of the signing of this agreement and shall conclude upon the completion of the display. However, if before the date of the scheduled performance, the BUYER has not performed fully its obligations under the terms of this agreement or that the financial credit of the BUYER has been impaired, the SELLER may cancel this agreement at any time. In the event the BUYER does not perform fully all of its obligations herein, the SELLER shall have the option to perform or refuse to perform hereunder, and in either event the BUYER shall be liable to the SELLER for any damages, compensation or costs incurred including but not limited to attorney and court fees in addition to the compensation herein. The SELLER shall retain the right to stop or interrupt the display at any time if, in the opinion of the SELLER, conditions have become unsafe. In event of rain, fireworks may be rescheduled at a mutually agreeable date. PAYMENT: Contracted amount: $45,000.00 inclusive of sales tax, if applicable. This amount includes $4,000.00 for the sound equipment from Icabod Productions. Contracted amount includes fire watch and permit fee. All payments shall be paid by BUYER to and in the name of RES Pyro in the form of a company check, certified bank check, money order, or cash. CANCELLATION: In the event the BUYER cancels this agreement any time during the contract period, the SELLER shall be entitled to and receive 35% of the contracted fee for the remainder of the contract period plus compensation for any pre- and post-production costs incurred. THIS AGREEMENT is the whole agreement of the parties’ above named. No representation inducement or agreement has been given by one to the other to enter into this agreement other than expressly set forth herein. This agreement shall not be altered, modified, or amended except in writing by a duly authorized officer of each party. IN WITNESS WHEREOF, the parties hereunto set their names on the day and year listed below. CONTRACT VALID WHEN SIGNED BY AUTHORIZED PERSONS. BUYER: SELLER: Erv Haman - RES Pyro Title: Title: Director of Business Development Signature: Signature: Date: Date: 4/20/2022 FFIIRREEWWOORRKKSS DDIISSPPLLAAYY PPRROOPPOOSSAALL FFOORR CCIITTYY OOFF SSTTIILLLLWWAATTEERR 77//44//22002222 NNOONNDDIISSCCLLOOSSUURREE The material contained in this document is confidential and is for review only by those directly involved in awarding this bid. This document may not be copied or reproduced in any fashion without written consent of RES Pyro. CCOONNFFIIDDEENNTTIIAALLIITTYY Our ideas, concepts and creativity are our livelihood. Your respect for our confidentiality is appreciated. FFiirreewwoorrkkss DDiissppllaayy PPrrooppoossaall ffoorr CCiittyy ooff SSttiillllwwaatteerr 77//44//22002222 WWhhaatt''ss iinn MMyy FFiirreewwoorrkkss DDiissppllaayy?? We chose a broad spectrum of local and international products for the CCiittyy ooff SSttiillllwwaatteerr . They include a carefully selected variety of Chinese, Taiwanese, Japanese and domestic fireworks, plus our own custom-manufactured products. The high-quality shells we use are chosen and crafted for their wow factor. Nearly all of them feature tailed and rising e ect designs. This makes it easy for audiences to watch the fireworks streak up from the ground through the sky and burst into color overhead. HHooww iiss MMyy FFiirreewwoorrkkss DDiissppllaayy PPrreesseenntteedd?? The success of your fireworks show depends on the execution of your display. We understand the di erence between "throwing a bunch of stu into the air" and creating a synchronized visual and aural experience. Over the years, we've determined the most e ective display setup for an awe-inspiring presentation. We use an angled rack setup to cover a greater area of the sky. A variety of e ects are shot simultaneously into the air in a "V" pattern, filling two separate areas of the sky with identical paterns. All fireworks for the CCiittyy ooff SSttiillllwwaatteerr will be shot by a sophisticated computer firing system. You can expect: • A preloaded fireworks show • Precisely-timed choreography • No large gaps of time with only a black sky • Easier control of show pacing • Multiple firings • Added safety for the audience and sta (limited handling of shells in the dark) Your shows's themes will be highlighted throughout our choreography, helping the audience better connect with and appreciate your event. FFiirreewwoorrkkss ddiissppllaayy pprrooppoossaall ffoorr tthhee CCiittyy ooff SSttiillllwwaatteerr WWhhaatt''ss iinn tthhee MMaaiinn SShhooww BBooddyy ooff MMyy FFiirreewwoorrkkss DDiissppllaayy Here's a list of the types of products you'll find in your fireworks display: • Color and report shells • Pattern shells, e.g., hearts, hourglass, stars, butterflies, rings • E ect shells, e.g., whistles, serpents, tourbillions • Strobe and shimmer e ects • Glitter and tremalon shells • Crackling and crossette shells • Traditional Japanese shells, e.g., diadems, Saturns, palms, chrysanthemums Shells from the following manufacturers will be displayed: Lidu, Glorious, Kanto, ICON, Sunny, Legion, San Tai, Yung Feng, U.S. Designer, AM Pyro, Flashing Thunder, Vulcan, & RES Pyro. For the CCiittyy ooff SSttiillllwwaatteerr , we'll also include a unique segment of signature pattern shells. These shells capture audience's attention with exciting patterns in the sky, like Saturn rings, colored stars with rings, smiley faces, jellyfish, concentric rings, poinsettias and hearts. We'll also include a red, white and blue patriotic segment to showcase our country's colors. A variety of shell e ects and designs will be used to highlight the colors of our flag. There may be modifications to the listed products due to inventory availability, nature of the site and product upgrades. WWhhaatt ccaann II EExxppeecctt iinn mmyy FFiirreewwoorrkkss FFiinnaallee?? There'll be no mistake when your grand finale begins. The sky will illuminate with dazzling colors, becoming louder and more brilliant as the finale progresses. We're able to create this kind of experience by using multiple levels of e ects. They appear to morph into waves of glittering colors that continue to increase in intensity until the pinnacle - complemented by breathtaking fancy color shells overhead. FFiirreewwoorrkkss ddiissppllaayy pprrooppoossaall ffoorr tthhee CCiittyy ooff SSttiillllwwaatteerr SShhoowwss ffoorr RReeffeerreennccee City of Lakeville Patty Dexter 952-985-4610 Slice of Shoreview Jacci Krebsbach 651-483-2416 City of Bloomington Mark Morrison 952-563-8693 Maple Grove Days Mike Kinnan 763-424-4365 City of Eden Prairie Jes Schrom 952-949-8304 Excelsior Chamber of Commerce Jen Weiss 206-445-4075 Saint Paul Saints Baseball Derek Sharrer 651-644-3517 Minnesota Twins Baseball Matt Hoy 612-659-3651 City of Minnetonka Sara Woeste 952-939-8316 City of Stillwater 7/4/2022 $41,000 Grand Total of E ects in Display Total Materials Used by Size 2124 240 312 105 180 62 6 4 451 3 Inch 4 Inch 5 Inch 6 Inch 8 Inch 10 Inch Barrages Ascending E ects 1360 CCiittyy ooff SSttiillllwwaatteerr 77//44//22002222 OOppeenniinngg BBaarrrraaggee QQttyySSiizzee Finale Titanium Salute w/Silver Strobing Tail 3 12 Finale Red White & Blue Variegated Chrysanthemum w/Red Tail 3 12 Finale Glittering Coconut Tree w/Crackling Tail 4 9 Brocade Gold to Blue Chrysanthemum 4 2 Purple to Gold Crackling Chrysanthemum Flower & Purple Tail 4 2 Gold & Silver Time Rain Peony w/Coconut Pistil & Silver Tail 4 2 White Twinkling Chrysanthemum w/Green Pistil & Green Tail 4 2 Glittering Silver Chrysanthemum w/Flashing Red Pistil & Red Tail 4 2 Aqua to Red Chrysanthemum w/Silver Pistil & Silver Tail 5 2 Glittering Chrysanthemum to Orange w/Purple Pistil & Silver Tail 5 2 Flower Wave w/Red Strobe Pistil & Brocade Tail 5 2 Red to Green to Yellow Chrysanthemum w/Double Pistils 6 2 Glittering Gold Chrysanthemum to Multicolor 6 2 Thousands Color Chrysanthemum w/Crackling & Whistling Tail 6 2 Gold Wave to Sea Blue w/Gold Crackling Chrysanthemum Flower Pistil 8 1 Chrysanthemum w/Many Layers Pistil & Rising Flowers 8 1 Silver Wave to Bright Blue to Bright Red w/Glittering Coconut Core 10 1 5588TToottaall OOppeenniinngg BBaarrrraaggee EE eeccttss iinn DDiissppllaayy CCiittyy ooff SSttiillllwwaatteerr 77//44//22002222 44 IInncchh MMaaiinn SShhooww QQttyySSiizzee Gold Wave to Cherry w/Gold Crackling Chrysanthemum Pistil & Gold Tail 4 4 Cyan Peach & Violet Chrysanthemum w/Popping Flower Pistil 4 4 Gold & Purple Peony w/Red Wave Tail 4 4 Gold Spangle Chrysanthemum in Purple Circle w/Gold Tail 4 4 Orange Peony w/Silver Palm Tree Pistil & Silver Tail 4 4 Magenta Chrysanthemum w/Lemon Pistil & Brocade Tail 4 4 Violet & Lemon to Flash Peony w/Silver Tail 4 4 Gold Wave to Violet w/Gold Crackling Chrysanthemum Flower Pistil 4 4 Orange Chrysanthemum w/Turquoise Pistil & Brocade Tail 4 4 Violet Chrysanthemum w/Chartreuse Pistil & Brocade Tail 4 4 Red Wave w/Gold Crackling Chrysanthemum Pistil & Red Tail 4 4 Brocade Gold Chrysanthemum w/Violet Pistil & Gold Tail 4 4 Blue Chrysanthemum w/Cherry Pistil & Silver Tail 4 4 Red to Blue Peony w/White Flashing Pistil & Red Tail 4 4 Silver to Grass Green to Cherry Peony w/Silver Tail 4 4 Purple Chrysanthemum w/Cyan Pistil & Brocade Tail 4 4 Red Dark Lemon Peony w/Blue Crossette Pistil & Silver Tail 4 4 Blue Peony w/Red Strobe Coconut & Green Pistil & Green Tail 4 4 Grass Green Dark Gold Glitter Peony w/Brocade Tail 4 4 Red White & Blue Chrysanthemum w/White Strobe Pistil & Red Tail 4 4 Half Magenta Half Grass Green Peony w/Brocade Tail 4 4 Red Gamboge to Aqua w/White Blinking Pistil & Brocade Tail 4 4 Purple Wave w/Gold Crackling Chrysanthemum Flower Pistil & Tail 4 4 Glittering Gold Chrysanthemum to Green w/Gold Tail 4 4 Lemon Chrysanthemum w/Mag Green Pistil & Brocade Tail 4 4 Red Heart w/Shooting Silver Stars & Silver Tail 4 3 Lemon Ring in Orange Ring in Aqua Ring w/Rising Flowers 4 3 Silver Bowtie in Turquoise Ring w/Brocade Tail 4 3 Rainbow Ring w/Silver Tail 4 4 Gold Wave to Double Magenta & Sea Blue Ring w/Brocade Tail 4 3 Spiral Ring Cherry & Sea Blue Alt Stars w/Whistling Tail 4 3 Flower Ring (Peach Lemon & Grass Green) w/Silver Tail 4 3 Red Star w/Silver Shooting Stars & Silver Tail 4 3 Violet Dahlia w/Crackling Pistil & Gold Tail 4 4 Blue Dahlia w/Red Strobe Pistil & Red Strobe Tail 4 4 Silver Crackling Flower Crossette w/Crackling Tail 4 4 Gold Glitter Crossette w/Rising Crackling Tail 4 4 CCiittyy ooff SSttiillllwwaatteerr 77//44//22002222 Magenta Dahlia w/Lemon Strobe Pistil & Magenta Tail 4 4 Golden Strobe w/Blue Dahlia Pistil & Red Strobe Pistil & Gold Tail 4 4 Varigated Crossette w/Glitter Coconut Core & Glitter Tail 4 4 New Color Crossette w/White Flash Pistil & White Tail 4 4 Multicolor Bees w/Whistles & Whistling Tail 4 4 Coconut Palm w/Red Dahlia Pistil & Red Wave Tail 4 4 Silver Coconut Tree w/Cherry Pistil & Brocade Tail 4 4 Glittering Coconut Tree w/Flashing Red Pistil & Silver Tail 4 4 Silver Palm w/Red Tip & Silver Strobe Pistil & Red Tail 4 4 Crackling Spider w/White Flashing Pistil & Crackling Tail 4 4 Gold Spider w/Mag Green Pistil & Gold Tail 4 4 Purple Diadem to White Flashing w/Purple Tail 4 4 Brocade Crown to Crackling Willow w/Crackling Tail 4 4 Gold Brocade Crown w/Green Pistil & Gold Tail 4 4 Diadem Chrysanthemum w/Red Strobing Pistil & Brocade Tail 4 4 Red to Lemon Flashing Big Willow w/Silver Tail 4 4 Crackling Willow w/Red Strobe Pistil & Crackling Tail 4 4 Kamuro to Seablue w/Silver Tail 4 4 Kamuro w/White Flashing Pistil & Brocade Tail 4 4 Silver Crown to Orange w/Purple Pistil & Brocade Tail 4 4 Gold Kamuro w/Blue Pistil & Gold Tail 4 4 Cracking Nishiki Kamuro w/Blue Pistil & 3 Tails 4 4 222299TToottaall 44 iinncchh MMaaiinn SShhooww EE eeccttss iinn DDiissppllaayy CCiittyy ooff SSttiillllwwaatteerr 77//44//22002222 55 IInncchh MMaaiinn SShhooww QQttyySSiizzee Diadem Chrysanthemum w/Red Strobing Pistil & Red Tail 5 2 Purple Wave to Aqua w/White Flashing Pistil & Brocade Tail 5 3 Green to Orange to Silver Flashing Chrysanthemum w/Silver Tail 5 3 Magenta to Crackling Chrysanthemum w/Blinking Pistil & Tail 5 2 Half Magenta to Lemon & Half Lemon to Magenta w/Silver Tail 5 2 Violet Turquoise & Lemon Chrysanthemum w/Popping Flower Pistil 5 2 Orange Green Yellow Three Floor Peony w/Silver Tail 5 2 Silver Wave to Magenta w/Blinking Pistil & Silver Tail 5 2 Yellow to Blue Chrysanthemum w/Orange Pistil & Silver Tail 5 2 Red to Blue Chrysanthemum w/Flashing Lemon Pistil & Silver Tail 5 2 Blue Chrysanthemum w/Purple Comet Pistil & Blue Tail 5 2 Purple Peony w/Lemon Pistil & Brocade Tail 5 2 White to Blue to Gold Flashing Peony w/Gold Tail 5 2 Glittering Silver to Yellow to Green w/Green Tail 5 2 Gold Wave Chrysanthemum to Strobing Ring w/Strobing Pistil 5 3 Half Red & Blue Ring w/Red to Blue & Blue to Red Pistil 5 2 Eclipse w/Gold Tail 5 2 Red to Blue Cross Ring w/Silver Crackling Pistil & Blue Tail 5 2 Blue Ring in White Ring in Red Ring w/Red Tail 5 2 Poinsettia Multicolor (Magenta Aqua Cyan & Lemon) w/Silver Tail 5 2 Gold Bowtie in Green Ring w/Brocade Tail 5 2 Sunflower w/Grass Green Pistil & Silver Tail 5 2 Green Flashing Dahlia w/Red Pistil & Whistling Tail 5 3 Blue Dahlia w/Silver Coconut Pistil & Silver Tail 5 2 Silver Crackling Flower Crossette w/Crackling Tail 5 3 Gold Glitter Crown Crossette w/Gold Tail 5 2 Magenta Umbrella w/Lemon Strobe Pistil & Silver Tail 5 2 Silver Coconut Tree w/Blue to Red Pistil & Brocade Tail 5 2 Silver Palm w/Blue Tips & Crackling Pistil & Crackling Tail 5 2 Gold Spider w/X-shaped Green Strobe & Red Pistil & Brocade Tail 5 2 Brocade Crown to Silver Time Rain w/Silver Tail 5 3 Happy Stars Willow w/Crackling Tail 5 2 Gold Orido Kamuro w/Blue Pistil & Gold Tail 5 3 7733TToottaall 55 iinncchh MMaaiinn SShhooww EE eeccttss iinn DDiissppllaayy CCiittyy ooff SSttiillllwwaatteerr 77//44//22002222 66 IInncchh MMaaiinn SShhooww QQttyySSiizzee Thunderbolt Chrysanthemum w/Thunderbolt Pistil & Brocade Tail 6 3 Lemon to Magenta Peony w/White Blinking Pistil & Brocade Tail 6 2 Red to White Flash w/Brocade Green Pistil & Purple Tail 6 2 Silver Glitter Chrysanthemum w/Kaleidoscope Pistil & Red Tail 6 3 Lemon Pink Sea Blue Chrysanthemum w/Blinking White Pistil 6 3 Gold Wave to Silver w/Green Flash Pistil & Green Tail 6 3 Red & Silver Three Tier Peony w/Big Happy Star Pistil & Tail 6 3 Silver Wave to Orange Flash Flower w/Purple Pistil & Purple Tail 6 3 Red to Blue to Gold Crackling Chrysanthemum w/Crackling Tail 6 4 Orange Chrysanthemum w/Magenta Pistil & Silver Tail 6 3 Purple to Blue Chrysanthemum w/Drifting Lemon Flare Moon 6 2 Purple Sunflower w/Gold Glitter Palm Core & Brocade Tail 6 3 Half Red Half Blue Chrysanthemum w/Silver Strobing Pistil & Tail 6 3 Brocade Chrysanthemum to Red w/White Blinking Pistil 6 2 Red Wave w/White Strobe Pistil & Red Tail 6 3 Green Chrysanthemum w/Lemon Pistil & Silver Tail 6 3 Orange to Cyan Peony w/Mag Red Pistil & Brocade Tail 6 2 Pink to Flower Wave w/Grass Green Pistil & Double Brocade Tail 6 2 Yellow to Green to White Flash w/Brocade Purple Pistil & Brocade Tail 6 2 Violet Peony w/Lemon Pistil & Silver Tail 6 2 Red Gamboge to Green to Purple w/Palm Core & Brocade Tail 6 2 Half Pink Half Lemon Peony w/Spangle to Crackling Pistil 6 3 Gold Wave to Purple w/Gold Flashing Pistil & Gold Tail 6 3 Gold Flashing w/Eight Pieces Chrysanthemum Pistil & Gold Tail 6 2 Glittering Gold Chrysanthemum to Purple w/Gold Tail 6 3 Glittering to Green to Orange w/Spangle Pistil & Whistling Tail 6 3 Brocade Gold to Purple Chrysanthemum w/Silver Tail 6 3 Silver Wave to Half Lemon Half Cherry Ring w/Silver Tail 6 2 Poinsettia Multicolor (Magenta Aqua Cyan & Lemon) w/Purple Tail 6 2 Lemon Ring in Orange Ring in Aqua Ring w/Orange Tail 6 2 Red to Dark Green w/Three Brocade Crown Rings 6 2 Silver Wave Ring w/Seven Red Stars & Silver Tail 6 2 Red Blue & Green Ring w/Silver Crackling Chrysanthemum Flower 6 2 Brocade Crown Cover Violet Ring w/Brocade Tail 6 2 Double Dark Rings Red in Green & Silver in Red w/Silver Tail 6 2 Eclipse Three Band Double Chase w/Gold Tail 6 2 Gold Glitter Crown Crossette w/Gold Tail 6 3 CCiittyy ooff SSttiillllwwaatteerr 77//44//22002222 Mag Green Dahlia w/Silver Strobe Pistil w/Red Tail 6 4 Silver Time Rain Crossette w/Whistling Tail 6 3 Blue Dahlia w/White Strobe Pistil & Silver Tail 6 3 Red & Gold Crossette Chrysanthemum w/Red Tail 6 3 Purple w/White Strobe Dahlia & Crackling Pistil & Crackling Tail 6 3 Multicolor Flying Stars w/Red Tail 6 4 Crackling Spider w/Coconut Pistil & Crackling Tail 6 3 Glittering Coconut Tree w/Crackling Tail 6 3 Red Palm Tree w/Red Trunk & Brocade Tail 6 3 Silver to Purple Palm w/Purple Pistil & Silver Tail 6 3 Silver Spider w/Violet Strobe Pistil & Cherry Tail 6 3 Wave Coconut Tree to Crackling Flower Crossette w/Crackling Tail 6 3 Silver to Crackling Big Willow w/Crackling Tail 6 3 Diadem Chrysanthemum w/Palm Flower Core w/Silver Tail 6 3 Kamuro Ending w/Purple Tips & Blinking White Pistil & Brocade Tail 6 3 Gold Kamuro to White Twinkling w/Orange Pistil & Gold Tail 6 3 Happy Stars Willow w/Crackling Tail 6 3 Super Brocade Crown Waterfall w/Red Strobe Pistil 6 3 Diadem to Titanium Reports w/Crackling Tail 6 3 115522TToottaall 66 iinncchh MMaaiinn SShhooww EE eeccttss iinn DDiissppllaayy CCiittyy ooff SSttiillllwwaatteerr 77//44//22002222 88 IInncchh MMaaiinn SShhooww QQttyySSiizzee Violet to Lemon Chrysanthemum w/Popping Flower Pistil & Tail 8 2 Blue to Red Chrysanthemum w/Flashing Core & Rising Flowers 8 2 Red to White Flash w/Brocade Green Pistil & Green Tail 8 2 Glittering Gold Chrysanthemum w/Strobing Silver Pistil & Red Tail 8 2 Gold Flashing w/Eight Pieces Chrysanthemum Pistil & Gold Tail 8 2 Silver Wave to Blue Flash Flower w/Purple Pistil & Purple Flower 8 2 Mag Purple to Turquoise Chrysanthemum w/Blinking White Pistil 8 2 Red to Blue Chrysanthemum w/Flashing Lemon Pistil & Red Tail 8 2 Gold Wave to Pink w/Sea Blue Pistil & Rising Sea Blue Flowers 8 2 Bright Violet Peony w/Crackling Balls in Circle 8 2 Orange Lemon & Sea Blue Peony w/Rising Flowers 8 2 Gold Wave Chrysanthemum to Red Strobing Ring w/Strobing Pistil 8 2 Violet Peony w/Blinking White Pistil in Aqua Circle w/Silver Tail 8 2 Rainbow Mag Color Dahlia w/White Strobe Pistil & Red Tail 8 2 Golden Flashing Crossette w/Silver Strobe Pistil & Gold Tail 8 2 Variegated Palm Flower w/Rising Flowers 8 2 Gold Spider w/Blue & Orange Pistil & Gold Tail 8 2 Crackling Spider w/Coconut Pistil & Crackling Tail 8 2 Silver Time Rain Coconut Tree w/Crackling Tail 8 2 Thousands Color Chrysanthemum w/Crackling & Whistling Tail 8 2 Brocade Crown to Red w/Gold Crackling Chrysanthemum Flower Pistil 8 2 Red Gamboge Crown to Blue w/Glitter Coconut Core & Tail 8 2 Gold Kamuro w/Multicolor Palm Pistil & Whistling Tail 8 2 Brocade Diadem w/Red & Blue Pistil & Brocade Tail 8 2 Kamuro w/Blinking White Strobe Pistil & Brocade Tail 8 2 Happy Stars Willow w/Flashing White Pistil & Brocade Tail 8 2 5522TToottaall 88 iinncchh MMaaiinn SShhooww EE eeccttss iinn DDiissppllaayy CCiittyy ooff SSttiillllwwaatteerr 77//44//22002222 1100 IInncchh MMaaiinn SShhooww QQttyySSiizzee Purple to Green to Yellow Chrysanthemum w/Double Pistils 10 1 Silver Crackling Flower Crossette w/Whistling Tail 10 1 Japanese Double Palm Tree w/Rising Small Flowers 10 1 33TToottaall 1100 iinncchh MMaaiinn SShhooww EE eeccttss iinn DDiissppllaayy CCiittyy ooff SSttiillllwwaatteerr 77//44//22002222 MMuullttiippllee EE eeccttss BBaarrrraaggeess QQttyySShhoottss 300 Shot X Pink & Lemon Scenery 300 x 1 1 210 Shot X Purple & Orange Scenery 210 x 1 1 138 Shot American Pride - VI Red Tip Comet to V Red White Blue Chrys 138 x 1 1 12x10 Fan Rainbow Color Peony w/Rainbow Tail 120 x 1 1 44TToottaall MMuullttiippllee EE eeccttss BBaarrrraaggeess iinn DDiissppllaayy 776688 CCiittyy ooff SSttiillllwwaatteerr 77//44//22002222 PPaattrriioottiicc SShheellll SSeeggmmeenntt QQttyySSiizzee Half Red Half Blue Chrysanthemum w/Brocade Tail 4 2 Silver Wave to Blue w/Brocade Red Pistil & Red Tail 4 2 Gold Wave Red to Blue Chrysanthemum w/Gold Tail 4 2 Blue to Red to Silver Crown w/Silver Tail 4 2 Brocade Chrysanthemum w/Red & Blue Pistil & Rising Flowers 5 2 Gold Wave to Red w/Gold Crackling Chrysanthemum Flower Pistil & Tail 5 2 Red to Silver Peony w/Big Blue Pistil & Red Tail 5 2 Silver Wave to Red to Blue w/Crackling Crossette Pistil & Tail 5 2 Red to Blue to White Flashing Peony w/Red Tail 6 2 Gold Wave Blue to Red w/Gold Tail 6 2 Silver to Blue Chrysanthemum w/Red Pistil & Rising Flowers 6 2 Red to White to Blue Peony w/Popping Flower Pistil & Rising Flowers 8 1 Silver Wave to Red to Blue w/White Crossette Pistil & Silver Tail 8 1 2244TToottaall PPaattrriioottiicc SShheellll SSeeggmmeenntt EE eeccttss iinn DDiissppllaayy CCiittyy ooff SSttiillllwwaatteerr 77//44//22002222 SSiiggnnaattuurree PPaatttteerrnn SShheellll SSeeggmmeenntt QQttyySSiizzee Sea Blue & Orange Double Rings w/Silver Whirl & Orange Tail 4 2 Strobing Ring w/Alt Green & White Strobe w/Red Tail 4 2 Magenta Ring in Turquoise Ring w/Brocade Tail 4 2 Silver Wave to Double Grass Green & Purple Ring w/Silver Tail 4 2 Red Cover Lemon Ring w/White Strobe Pistil & Silver Tail 5 2 Violet to Grass Green Ring w/Silver Tail 5 2 Double Ring Sea Blue to Orange & Orange to Sea Blue w/Tail 5 2 Green to White Strobe Parallel Ring w/Silver Strobe Tail 5 2 Red to Sea Blue Crossette Ring w/Crackling Pistil & Flowers 6 2 Purple to White Strobe Parallel Ring w/Strobe Tail 6 2 Gold Wave to Cherry Double Circle w/Brocade Tail 6 2 Red to Dark Green w/Three Brocade Crown Rings 8 1 Kaleidoscope w/Silver Pistil & Rising Flowers 8 1 2244TToottaall SSiiggnnaattuurree PPaatttteerrnn SShheellll SSeeggmmeenntt EE eeccttss iinn DDiissppllaayy CCiittyy ooff SSttiillllwwaatteerr 77//44//22002222 FFiinnaallee QQttyySSiizzee Finale Titanium Linear Cylindrical Salute w/Strobing Tail 3 24 Finale Titanium Salute w/Blue Tail 3 24 Finale Titanium Salute w/Red Tail 3 24 Finale Gold Orido Nishiki Kamuro w/Gold Tails 3 24 Finale Crackling Spider w/Crackling Tail 3 24 Finale Gold Spider w/Gold Tail 3 24 Finale Green Peony w\SilverTail 3 12 Finale Multicolor Peony to Crackling Flower w/Silver Tail 3 24 Finale Red White & Blue Variegated Chrysanthemum w/Red Tail 3 24 Finale Purple Peony w/Gold Tail 3 12 Finale Crackling Spider w/Crackling Tail 4 9 Finale Gold Orido Nishiki Kamuro w/Gold Tail 4 9 Finale New Color Crossette w/White Flashing Pistil & Red Tail 4 9 Finale Red White & Blue Crossette w/Brocade Tail 4 9 Gold Orido Nishiki Kamuro w/Red Strobe Pistil & Red Tail 4 3 Blue Diadem w/Red Pistil & Red Tail 4 2 Red Gamboge Crown w/Glitter Coconut Core & Red Tail 4 3 Brocade Chrysanthemum w/Red to Blue Pistil & Brocade Tail 4 2 Red Diadem to Grass Green w/Whistling Tail 4 2 Red to Blue Chrysanthemum w/Blue to Red Pistil & Silver Tail 5 2 Brocade Crown w/Variegated Double Pistil & Silver Tail 5 2 Blue to White Flashing Big Willow w/Blue Tail 5 2 Brocade Diadem Chrysanthemum to Twinkle w/Purple Pistil 5 2 Gold Kamuro w/Multicolor Palm & Silver Tail 5 2 Glittering Silver to Red & Blue w/Glittering Coconut Pistil & Silver Tail 6 2 Gold Willow w/Red Tips & Blinking White Pistil & Red Tail 6 2 Kamuro Ending w/Red Tips & Strobing Silver Pistil & Brocade Tail 6 2 Golden Strobing Diadem w/Gold Spangle Pistil & Spangle Tail 6 2 Brocade Crown w/Green Strobe Pistil & Brocade Tail 6 2 Orange to Green & Ruby Red Willow w/Brocade Tail 8 1 Kamuro w/Red Thousand Blooming Flower w/Silver Tail 8 1 Brocade Crown w/Thousands Horse Tails & Silver Tail 8 1 Brocade Diadem Chrysanthemum to Twinkle w/Green Strobing Pistil 8 1 Glittering Silver to Red & Blue w/Flashing White Pistil & Rising Flowers 10 1 Brocade Kamuro w/Red White & Blue Palm Core & Silver Tail 10 1 229900TToottaall FFiinnaallee EE eeccttss iinn DDiissppllaayy DATE: April 15, 2022 TO: Honorable Mayor and City Councilmembers FROM: Reabar Abdullah, Assistant City Engineer SUBJECT: Award of contract for 2022 Street Improvement Project (Project 2022-02) BACKGROUND The bid opening for the 2022 Street Improvement Project was Thursday, April 14th, 2022. The City received four bids with the lowest bid in the amount of $2,174,696.38 submitted by Miller Excavating, of Baytown, Minnesota. This was 11% over the engineer’s estimate of $1,968,787.94, and is 7.9% over the Feasibility study construction estimate of $2,014,575.36. This increase was in part due to adding the 2021 Sidewalk Project to the 2022 Street Improvement Project and the increase in bituminous prices recently. The cost of reconstructing the 2021 Sidewalk Project is lower than the bids we received last year and it is lower than the feasibility report construction cost of the 2021 Sidewalk Project. The low bid is still within the budget allocated for the 2022 Street Improvement Project. RECOMMENDATION Staff recommends that the City Council accept the bids submitted for the 2022 Street Improvement Project, Project 2022-02, and award the contract to Miller Excavating, Inc. ACTION REQUESTED If Council concurs with staff recommendation, Council should pass a motion adopting Resolution No. 2022-___, ACCEPTING BID AND AWARDING THE CONTRACT FOR 2022 STREET IMPROVEMENT PROJECT (PROJECT 2022-02). City of Stillwater Washington County, Minnesota RESOLUTION 2022-xxx ACCEPTING BID AND AWARDING CONTRACT FOR 2022 STREET IMPROVEMENT PROJECT (PROJECT 2022-02) WHEREAS, pursuant to an advertisement for bids for the 2022 Street Improvement Project, five bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; BIDDER BID AMOUNT Miller Excavating, Inc., Baytown, MN $2,174,696.38 MPM Minnesota Paving & Materials, Rogers, MN $2,257,037.23 Dresel Contracting, Inc., Chisago City, MN $2,277,265.74 T.A. Schifsky, North St. Paul, MN $2,358,016.27 Engineer's Estimate $1,968,787.94 and WHEREAS, it appears that Miller Excavating, Inc., Baytown, MN is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA, the Mayor and Clerk are hereby authorized and directed to enter into a contract with Miller Excavating, Inc., Baytown, Minnesota in the name of the City of Stillwater for the improvement of streets according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. Adopted by the City Council this 19th day of April 2022. CITY OF STILLWATER ___________________________________ Ted Kozlowski, Mayor Attest: _______________________________ Beth Wolf, City Clerk DATE: April 27, 2022 TO: Honorable Mayor and City Councilmembers FROM: Shawn Sanders, Director of Public Works SUBJECT: Water Sprinkling Restriction Ordinance Amendment for Homeowner Associations BACKGROUND Last fall, Council approved an ordinance to Section 28-2 subd. 7 of the City Code that restricts lawn watering in the summer months to an odd/even watering system. Since then, staff has met with a representative from a townhome development that has an existing irrigation system. Due to the location and size of the irrigation zones, it would be difficult for the townhome association to meet the new ordinance requirements of odd/even watering schedule. The City Attorney was consulted and proposed a amendment to Section 28-2 subd. 7 of the City Code that would allow the Public Works Director to approve the watering schedule for homeowners’ associations prior to May 2022. The amendment is written as follows: For homeowner’s association underground, sprinkling systems that exist as of May 1. 2022, the watering schedule must be approved by the Public Works Director. RECOMMENDATION Staff recommends council approve the first reading of the ordinance amendment Amending Capter 28 of the City Code on Water Sprinkling Restrictions for Homeowner Associations. . City Of Stillwater Washington County, Minnesota ORDINANCE NO. _____ AN ORDINANCE AMENDING CHAPTER 28 OF THE CITY CODE OF THE CITY OF STILLWATER The City Council of the City of Stillwater does ordain: SECTION 1. AMENDMENT. Section 28-2 of the City Code, Water system; rules and regulations, is hereby amended as follows: Subd. 7. Water conservation. (1) Emergency Restrictions. Upon a recommendation by the utilities commission that a shortage of water supply threatens the city, the Mayor may issue an emergency proclamation that restricts the times, days and hours during which City water may be used for sprinkling, irrigation, car washing, air conditioning or other specified uses. After publication of the proclamation, no person shall use or permit water to be used in violation of the proclamation. The proclamation will be effective until the next regular City Council meeting when the restriction may be extended or rescinded by the City Council. (2) Non-Emergency Restrictions. From June 1st through October 1st, the following watering restrictions shall be in place: a. All property owners are prohibited from watering, sprinkling or irrigating their lawns between the hours of 10:00 a.m. and 5:00 p.m. daily. b. All property owners having even numbered addresses may water, sprinkle or irrigate their lawn on even numbered calendar days and all property owners having odd numbered addresses may water, sprinkle or irrigate their lawns on odd numbered calendar days. c. For homeowners association underground sprinkling systems that exist as of May 1, 2022, the watering schedule must be approved by the Public Works Director. (3) Exceptions. The water use restrictions under this subdivision do not apply to: a. Properties with private wells that have no access to or connection to the City's water supply. b. Recently established lawns and landscaping, if the property owner receives a watering restriction waiver from the City which allows for watering up to thirty (30) days after installation. Watering, sprinkling or irrigating pursuant to a watering restriction waiver must adhere to the restricted hours and days under City Code § 28-2 subd. 7(2). No new sod, seeding of lawns or new landscaping requiring watering, sprinkling or irrigation shall be installed during a water shortage emergency. c. Hand watering of plants, shrubs, trees and gardens is permitted on a non-watering day if the watering device is personally attended. d. Filling pools and washing cars. (4) Penalties. Any person who violates any provisions of this section may be issued an administrative citation pursuant to City Code § 22-10. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: Amendment to Section 28-2, subdivision 7 of the City Code regarding water conservation rules and regulations for a homeowners association underground sprinkling system. SECTION 3. EFFECTIVE DATE. This Ordinance shall be effective after its passage and publication according to law. Approved this ____day of ___________, 2022. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk BOARD AGENDA Board of Commissioners Fran Miron, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, Chair, District 4 Lisa Weik, District 5 May 3, 2022 - 9:00 AM Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Because of the continuing COVID-19 Pandemic first declared by the World Health Organization on March 11, 2020, some or all of the County Board members may participate in this meeting by telephone or other electronic means and the Board meeting will be conducted pursuant to and in compliance with Minnesota Statute 13D.021. The County Board meeting will be conducted at the regular meeting location of the Board Room, Washington County Government Center, 14949 62nd Street North, Stillwater, MN. Members of the public can attend the meeting in person, or view/monitor the meeting electronically from a remote location via live webstream. Members of the public who wish to share their comments or concerns on any issue that is the responsibility or function of Washington County Government, including the items that are listed on this agenda, may provide that comment via email at administration@co.washington.mn.us, or by telephone at 651-430-6001. Any comments or concerns shared, either prior to or during the board meeting, will be provided to each county commissioner. 1.9:00 Roll Call Pledge of Allegiance 2.9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 3.9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A.Approval to add a 1.0 FTE Senior Planner - Adult Mental Health Initiative Coordinator in the Community Services Department. B.Approval of 1.0 FTE Social Worker I and 2.0 FTE Case Aide Special Project positions in the Community Services Department. C.Adopt a resolution of support for Washington County’s submittal of the Point Douglas Park Trailhead and Recreation Improvements application for the National Scenic Byways Program (NSBP) through the Minnesota Department of Transportation in the amount of $1.2 million. D.Adopt a resolution to authorize the Washington County Sheriff's Office to accept a donation from the Tolva Family in the amount of $1,000. 4.9:10 Community Services and Public Health & Environment - Connie Tanner, Social Services Supervisor - Natalie Vasilj, Sr. Community Health Specialist A.Adopt a resolution to declare May 2022 as Mental Health Awareness Month. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer 5.9:25 Public Works - Kevin Peterson, Project Manager A.1. Approval of Contract No. 14717 with Forest Lake Contracting Inc. in the amount of $4,927,047.34 for the County State Aid Highway 12 project within the City of Mahtomedi. 2. Approval of Cooperative Construction Cost Agreement No. 14740 with the City of Mahtomedi. 3. Approval of Cooperative Maintenance Agreement No. 14741 with the City of Mahtomedi. 4. Approval of Cooperative Signal Maintenance Agreement No. 14742 with the City of Mahtomedi. 5. Approval of Cooperative Culvert Maintenance Agreement No. 14750 with the Rice Creek Watershed District. 6. Approval of Cooperative Stormwater Basin Maintenance Agreement No. 14751 with the Rice Creek Watershed District. 7. Approval of Grant Agreement No. 14770 with the Rice Creek Watershed District. 6.9:50 Sheriff's Office - Sheriff Dan Starry A.Adopt a resolution proclaiming May 1, 2022, through May 7, 2022, as Correctional Officers Week in Washington County. 7. 10:05 8. 10:20 9.10:35 10.10:35 11.10:40 12.11:40 General Administration - Jan Lucke, Deputy County Administrator (item A) - Kevin Corbid, County Administrator A. Legislative Update Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. Board Correspondence Adjourn Board Interviews for Carnelian-Marine-St. Croix Watershed District Manager Personnel Committee BOARD AGENDA Board of Commissioners Fran Miron, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, Chair, District 4 Lisa Weik, District 5 April 26, 2022 - 9:00 AM Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Because of the continuing COVID-19 Pandemic first declared by the World Health Organization on March 11, 2020, some or all of the County Board members may participate in this meeting by telephone or other electronic means and the Board meeting will be conducted pursuant to and in compliance with Minnesota Statute 13D.021. The County Board meeting will be conducted at the regular meeting location of the Board Room, Washington County Government Center, 14949 62nd Street North, Stillwater, MN. Members of the public can attend the meeting in person, or view/monitor the meeting electronically from a remote location via live webstream. Members of the public who wish to share their comments or concerns on any issue that is the responsibility or function of Washington County Government, including the items that are listed on this agenda, may provide that comment via email at administration@co.washington.mn.us, or by telephone at 651-430-6001. Any comments or concerns shared, either prior to or during the board meeting, will be provided to each county commissioner. 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 3. 9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Approval to appoint Diane Andresen, to a partial term expiring July 1, 2024, as a Business Representative on the Workforce Development Board. B. Approval to rename/renumber Sections 4, 8, and 26 of the Personnel Rules and Regulations. C. Approval to modify Section 4 (Employee Status) of the Personnel Rules and Regulations. D. Approval to modify as new Section 8 (Probation) of the Personnel Rules and Regulations. E. Approval to modify Section 26 (Nepotism) of the Personnel Rules and Regulations. F. Adopt a resolution to accept a bench donation request in the amount of $3,400 from friends and family of Mindi Kai-Ann Dupont to be placed at Lake Elmo Park Reserve. G. Adopt a resolution to submit an application for federal funding to the U.S. Department of Transportation for the 2022 the Nationally Significant Multimodal Freight and Highway Project (also known as INFRA) program. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer 4. 9:10 Public Works - Dan MacSwain, Natural Resources Coordinator (item 4A) - Alex McKinney, Parks Manager (item 4B) - Gerritt Bangma, Construction Engineer (items 4C-4D) 5. 10:10 General Administration - Dawan Propps, Diversity, Equity, and Inclusion (DEI) Coordinator (item 5A) - Kevin Corbid, County Administrator (item 5B) - Jan Lucke, Deputy County Administrator (item 5C) - Jennifer Wagenius, Deputy County Administrator (item 5D) 6. 11:40 7. 11:55 8. 11:55 Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. Board Correspondence Adjourn A. Adopt a resolution in support of National Arbor Day and National Arbor Month, proclaiming April 29, 2022, as Arbor Day, and the month of May 2022, as Arbor Month. B. Approve Contract No. 14736 in the amount of $117,711 with Scott Petersen Construction for window rehabilitation and repair at the Historic Courthouse. C. Approve Contract No. 14732 with SRF Consulting Group, Inc. in the amount of $749,085 for construction inspection services. D. Approve Contract No. 14735 with WSB & Associates, Inc. in the amount of $293,680 for construction surveying and staking services. $Diversity, Equity, and Inclusion (DEI) Update %Adopt a resolution accepting the 2022 1st quarter donations. &Legislative Update '1. Adopt a resolution to establish county commissioner and soil and water conservation districts effective for the 2022 election and candidate filing. Adopt a resolXWion setting staggered two and four year terms for county commissionerdistricts.