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HomeMy WebLinkAbout2022-04-14 UC Packet AGENDA UTILITIES COMMISSION MEETING APRIL 14, 2022 8:00 AM I. ROLL CALL II. APPROVAL OF MINUTES 1. March 10, 2022 Utilities Commission Meeting Minutes III. OPEN FORUM – the open forum allows the public to address the commission on subjects which are not a part of the meeting. Commission may take action, reply, or give direction to staff. Please limit your comments to 5 minutes or less. IV. NEW BUSINESS 2. 1315 5th Ave S. Water Service V. UNFINISHED BUSINESS VI. DIRECTOR/SUPERINTENDENT UPDATE 3. Monthly water use 4. Update on Utility Dept. capital outlay items 5. Water efficiency grant update – no packet materials VII. COMMISSIONER ITEMS VIII. ADJOURN 6. Next meeting date is May 12, 2022 UTILITIES COMMISSION MEETING March 10, 2022 8:00 A.M. Utilities Superintendent Benson called the meeting to order at 8:00 a.m. Present: Chairman Speedling, Commissioners Hutter and Whitcomb Absent: Commissioners Hudak and Jensen, Councilmember Polehna Staff: Utilities Superintendent Benson, Public Works Director Sanders APPROVAL OF MINUTES Possible approval of minutes of November 4, 2021 meeting Motion by Chairman Speedling, seconded by Commissioner Whitcomb, to approve the November 4, 2021 meeting minutes. All in favor. OPEN FORUM There were no public comments. NEW BUSINESS Discussion on water service from Roger Ryan Roger Ryan, 1016 N 3rd St, presented two quotes from $15,000 to $17,800 for insulation of his water service. He explained where the freezing is occurring due to the design of the system. When the waterline was constructed to his property they went out the north side of the line, up and over a telephone conduit, and then down to his property. Commissioner Whitcomb asked if repair work between the main and the house is usually at property owner expense. Superintendent Benson answered yes. In other areas where water typically freezes in pipes, residents are asked to leave the water running because the expense of running the water is less than the cost of repair of the line. This situation is unique due to the design of the waterline. It is the only property that has the service going up and around. Public Works Director Sanders confirmed that water service repairs on street projects are typically assessed 100% to the property owner. Commissioner Whitcomb commented the City Council may deny the request regardless of the Utilities Commission’s recommendation. He could not recommend approval because it sets precedent. Commissioner Hutter agreed. Mr. Sanders stated Mr. Ryan could bring the request to a City Council meeting during the open forum. Discussion on funding for Utility Improvements on Street Projects Public Works Director Sanders stated that staff is considering the replacement of the watermain on Brick Street between Olive and Myrtle Streets as part of the 2022 Street Improvement Project. The main was constructed in 1961 and has had eight breaks since 1980. Brick Street will be reconstructed and now would be a good time to replace the watermain. The estimate to replace the main is $40,000. Staff is requesting to fund the replacement with water revenue funds. Utilities Commission Meeting March 10, 2022 Page 2 of 2 Motion by Commissioner Whitcomb, seconded by Chairman Speedling, to recommend approval of the request to replace the watermain on Brick Street and to use water revenue funds. All in favor. UNFINISHED BUSINESS White Bear Lake Court Case Update Mr. Sanders reviewed a report on the White Bear Lake Court Case, provided by Randall Doneen and Jason Moeckel, Section Managers, DNR Ecological and Water Resources. He noted that the DNR is to set a collective annual withdrawal limit for White Bear Lake and adjust permits accordingly. State Statute deems first priority is domestic water supply, excluding commercial and industrial uses, such as schools, government agencies, and hospitals. Based on the City’s 20,000 residents the withdrawal limit would be a little more than 500,000 gallons per year. Current usage is around 750,000 gallons, so the limit would have a significant impact. Legislation has been introduced that would allow Cities to continue to operate per their water supply plan that was submitted in 2016 until 2040. The bill has not gone to a hearing yet. DIRECTOR/SUPERINTENDENT UPDATE Monthly Updates Mr. Sanders provided the monthly gallons pumped, 43,203 in January and 39,409 in February. Water Appropriation use and efficiency profile Mr. Sanders provided a water use report from the Department of Natural Resources. Met Council Water Efficiency Grant Program Mr. Sanders explained that the City is applying for a grant of up to $50,000 under an 80/20% match. The grant money may be used to offer rebates to residents purchasing water saving devices. COMMISSIONER ITEMS Mr. Sanders noted if Thursday at 8 a.m. is a difficult time for Commissioners, the meeting time can be changed. This will be discussed at the next meeting. ADJOURNMENT Motion by Chairman Speedling, seconded by Commissioner Hutter, to adjourn. All in favor. The meeting was adjourned at 8:37 a.m. Steve Speedling, Chair ATTEST: Beth Wolf, City Clerk MEMORANDUM To: Utility Commission Members From: Shawn Sanders, Director of Public Works Date: February 4, 2022 Subject: 1315 Fifth Ave South Water Service DISCUSSION This past December, the property owner at 1312 Fourth Ave South notified the Utility Department of water in their basement. Upon investigation, it was determined there was a leak in the water service, not for 1312 Fourth Ave South, but for the property located at 1315 Fifth Ave South. Upon further investigation, water this property is served from a galvanized pipe coming from the main on Fourth Avenue that was installed over 70 years ago. (There is no watermain located on Fifth Avenue South). To make matters worse, the service is thought to be located under the garage and under an inground pool at the property at 1312 Fourth Ave South. The property owner is reluctant to repair the existing service because of the potential high cost to repair the pool or garage. Other options considered include connecting to the water main on either Fourth Ave South or Orleans Street. Both of which the property owner received quotes on are in excess of $35,000. This high cost may be due in part to winter time construction, length of service and potential to encounter rock during construction. One last option, the property owner has considered is the possibility of drilling for private well on the property. City code states that properties shall connect to water if it is available. The question to ask is city available where the closest connection to the house is 200 feet away. The property owner has obtained information from well contractor and indicated that the cost of new well would be around half the cost of connecting to the water main, not include connection to the house. RECOMMENDATION Staff is recommending the commission discuss and consider the option for water service well for the location at 1315 Fifth Ave S. 1 in = 50 ft ³ Gallons Pumped 2016 2017 2018 2019 2020 2021 2022 Monthly Totals Monthly Totals Monthly Totals Monthly Totals Monthly Totals Monthly Totals Monthly Totals January 45271 47827 54174 47578 43126 44488 43203 February 42187 42360 50969 42335 41409 39016 March 44082 43799 55676 47276 43148 41908 April 48484 45235 52580 45808 44003 41587 May 65753 56415 77250 57949 61400 66124 June 82031 84085 77502 78308 74342 112800 July 99063 93342 89533 78536 81984 110149 August 78478 75439 99896 78626 87645 93628 September 56973 74893 67085 61054 71455 64168 October 46825 49115 48481 50054 52576 49781 November 40135 41620 43112 43786 41754 40311 December 49230 52404 46710 44426 42857 41322 Total 698512 706534 762968 675736 685699 745282 DNR Permited Amount 865,000,000 MGY New Single Family Homes 2021 36 Permits 15 Have been turned onC/O 6 are under two months old 39409 41176 MEMORANDUM To: Utility Commission Members From: Shawn Sanders, Director of Public Works Date: April 11, 2022 Subject: Update of Utility Projects in the City Background The following is a list of utility construction projects in the City of Stillwater for 2021 and 2022. Projects on the list will be updated to the commission and new projects added as they made aware to the City City Utility Projects • Brick Street Generator Replacement- Scope included replacing the 50-year generator at the Brick Street Lift Station. Project completed in 2021. • Market Place Lift Station- Scope included adding a bypass manhole to the existing Market Place Lift Station. Project completed in 2021. • Mid Oaks Lift Station - Scope includes replacing the Lift Station at Mid Oaks. The existing lift station is a wet well/dry well and would be replaced with a submersible pump. Bolton and Menk is working on the engineering plans. During design staff noticed that the existing lift station, force man and gravity is located on private property, Staff is working with property owners to acquire get easements. Project is on hold until easement can be obtained • Pump Upgrades – Scope includes rehabilitation of the pumps at Well #6 and Well #9. Work completed in 2021. • SCADA Systems Upgrades – Scope includes converting from telephone system to radios for information monitoring and tying into the SCADA used for lift station monitoring. Work completed in 2021. • Brick Street Watermain Replacement. New watermain on Brick Street between Olive and Myrtle Street. work to be included in the 2022 Street Improvement Project. • Aiple Lift Station Generator Replacement. Project replaces 60-year-old generator. Contractor has been selected. Work to begin this Spring. • Downtown Manhole Rehabilitation Project. Project looks to eliminate I/I in sanitary manholes from Elm Street to Aiple Lift Station (30 Total). Bolton And Menk is working on the plans and specifications. Work scheduled to be completed in 2022. • Lily Lake Sewer Lining Project. Project looks at eliminating flow from Lily Lake from entering sanitary sewer. Pipe is located on north side of Lily Lake, in backyards of four properties. Staff is working on correcting easements prior to commencement of work. • Portable Generator. New portable generator for the pump house at Legend Park. Purchase has been approved and waiting for delivery. • Automatic Water Salesman. Project adds a pay station to the bulk water station at the water department building on Third Street Staff working on obtaining quotes from vendors. • Northland Park Watermain Extension. Project extends watermain in Northland Park to aid in winter time rink flooding. Project is out for bid and scheduled to completed this summer. • Transfer Switch/ Generator Hook-up for Olive Street Project add a transfer switch at the pump house to allow for connection for a portable generator. Contractor has been selected and work scheduled to begin this spring. • Hydrant Painting. Second year of three-year project to paint all hydrants n the City. 2022 project to focus on the north half of the City. (380 total hydrants). Project out for bid and to be completed this summer. • Fluoride Pumps. New fluoride pumps for Wells 6, 9 and 12. Staff is working with vendors on quotes. • Telemetry Upgrades. Staff is looking to add security measures to entry doors using through the SCADA system. Staff is working with vendors on quotes. • Well house repairs. Building improvements for Wellhouse 6 8, and 12. Staff is working with vendors on quotes. • Lily Lake Tower Pressure Reducing Valve. TKDA selected to complete plans and specifications. The following list is the current and proposed Developer Projects and utility impacts - • White Pine Estates- New residential development along County Road 12 across from Northland Park. Utility Work Completed in 2021. • Central Commons Development- Mixed use development with retail and apartments located on the southeast corner of Highway 36 and Manning Avenue. There no utilities in the area and will have to be extended from the west end of Curve Crest Boulevard and go under Highway 36. Right-of way needed from Lakeview Hospital site for street and utility extension • Neal Avenue Reconstruction- Street reconstruction began in 2020 north of Walnut Creek. Street reconstruction and new sanitary sewer and watermain south of WaLnut Creek completed in 2022.