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HomeMy WebLinkAbout2022-03-28 PRC Packetliwater THE BIRTH P L A C E OF M i F3 N F' 0 1 A Stillwater Parks and Recreation Commission meetings are streamed live on the city website and available to view on Channel 16. Public can participate in the meeting by attending in person at City Hall, logging in online at zoomgov.com/join or by calling 1-646- 828-7666 and enter the meeting ID number: 161 250 2450 AGENDA PARKS AND RECREATION COMMISSION March 28, 2022 @ 7 PM I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES 1. February 28, 2022 Parks and Recreation Commission Meeting Minutes IV. OPEN FORUM — the open forum allows the public to address the commission on subjects which are not a part of the meeting. Commission may take action, reply, or give direction to staff. Please limit your comments to 5 minutes or less. V. NEW BUSINESS 2. 516 Myrtle Street West Park and Trail Dedication Requirements 3. Discuss Potential Changes to Event Policies and Fee Schedule 4. Parks Sign Inventory and Discussion VI. UNFINISHED BUSINESS 5. City Park and Open Space Issues Discussion VII. DISCUSSION ITEMS 6. Staff Updates 7. Commission Member Updates 8. Other Business VIII. ADJOURN Next Meeting: April 25, 2022 at 7 p.m. The Birthplace of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us PARKS AND RECREATION COMMISSION MEETING MINUTES February 28, 2022 REGULAR MEETING 7:00 P.M. Chairman Brandt called the meeting to order at 7:00 p.m. Present: Chairman Brandt, Commissioners Christensen (arrived at 7:53 p.m.), Johnson, Macswain, Nelson, Souter, Councilmember Polehna Absent: Commissioner Weidner Staff: Parks Superintendent Grode APPROVAL OF MINUTES Possible approval of minutes of January 24, 2022 meeting Chairman Brandt noted that Louise Watson was the woman who spoke during the open forum. Motion by Commissioner Nelson, seconded by Commissioner Johnson, to approve the minutes of the January 24, 2022 meeting as amended. All in favor. OPEN FORUM Margaret Boettcher, 658 Nightingale Blvd, reiterated concerns she brought to the last meeting about encroachment of City property near the Nightingale Parkland, Long Lake and Brewer's Pond. She reviewed the history of remedial action the City Council took in 2010 and provided documents and photos showing private use of the island. There are brush and leaves piled on one of the lake accesses which is a fire hazard. She requested a letter be sent from the City Attorney to residents on Nightingale Blvd to remove all debris. She also would like signs installed on the lake side of the parkland as promised by the Mayor in 2010 but never done. Parks Superintendent Grode responded further info. will be provided and the issue will be discussed at the next meeting. NEW BUSINESS Opera on the River 2022 Event Application Parks Superintendent Grode reviewed the application from St. Croix Valley Opera to host Opera on the River 2022 on Saturday, July 30, 2022, in Lowell Park. In case of rain or severe weather, the event will be moved indoors to Trinity Lutheran Church in Stillwater. If there is flooding in Lowell Park, event organizers have also requested the use of parking lots 5 and 9. Obed Floan, St. Croix Valley Opera, said the event will be very similar to last year. He asked if the City's new fee structure will be effective by July, as they may want to add a liquor tent. Mr. Grode said staff met with key event organizers last week to discuss possible fee schedule changes. This may go to the City Council in the next month. Parks and Recreation Commission Meeting February 28, 2022 Motion by Chair Brandt, seconded by Commissioner Macswain, to recommend approval of the 2022 Opera on the River Event Application. All in favor. St. Croix Crossing Half Marathon 2022 Event Application Mr. Grode stated that Run Stillwater, Inc. has submitted a special event application for the St. Croix Crossing Half Marathon on Saturday, July 30, 2022. The event uses most of the Loop Trail starting in western Wisconsin and crossing the river. Runners then go north to downtown Stillwater along the upper bike bath. The proposed finish line would be at the Loop Trail between parking lots 2 and 3. It will not use the land north of Chestnut where Opera on the River will occur the same day. Stacy Einck, Run Stillwater, said this is the second time for this event. Most of the runners exit the park by 11:30 a.m. Commissioner Macswain asked if the general public will be able to use the Loop Trail during the race. Ms. Einck replied in the past they put signage along the upper part of the Loop Trail so users know an event is happening. Motion by Commissioner Souter, seconded by Commissioner Johnson, to recommend approval of the St. Croix Crossing Half Marathon 2022 event. All in favor. Stillwater Half Marathon 2022 Event Application Mr. Grode stated that Run Stillwater, Inc. has submitted a special event application to host the 2022 Stillwater Half Marathon on Saturday, May 28, 2022. The event features a Half Marathon, 10K and 5K certified races. The races will have three different starting points and finish at Pioneer Park, where post -race activities will occur. Motion by Commissioner Nelson, seconded by Commissioner Macswain, to recommend approval of the Stillwater Half Marathon 2022 Event Application. All in favor. UNFINISHED BUSINESS Meadowlark Playground Structure Replacement and Public Feedback Mr. Grode stated the City has budgeted $120,000 in 2022 for replacement of playground structures at Meadowlark Park and Anez Ridge Park. The existing playground structure at Meadowlark Park is in very poor shape and has exceeded its useful life, typically around 15 years. Seven emails were received from residents who use this park. In response to one resident's feedback, staff looked at adding a structure for age 2-5 years which would cost around $900 more (Option 3). Commissioner Nelson asked if the platforms on the monkey bar structure could include an additional step to accommodate smaller kids. Commissioner Souter asked if the park access will be paved. Mr. Grode said there will be a hard surface trail leading to the playground. Commissioner Nelson remarked there are many homes on the south side and as far as they know they don't have any way to get to this park. A resident (no name given) said she has a 2, 4, and 3 year old and she would like to have a play structure for little kids and easier access for elderly grandparents. The current path is not Page 2of4 Parks and Recreation Commission Meeting February 28, 2022 paved and doesn't work for strollers or bikes. She feels the sensory activities are not used so maybe they could be eliminated to divert money toward a 2-5 year old play structure. Commissioner Macswain asked if drainage will be incorporated into the plans because the park has flooded in the past. Mr. Grode replied there will be drain tile to build it up. The volleyball court will be made smaller and having a paved trail will help with access to the playground area. Maureen Bell, Crestwood Terrace (via Zoom) said she uses the park with her grandchildren. She thanked the Commission for taking this on because equipment is in need of replacement. Motion by Commissioner Macswain, seconded by Chair Brandt, to approve the purchase and construction of the Meadowlark playground with the following additions: changing the climbing bar area to a 2-5 year old playground that does not resemble Option 3, and expands the footprint of the playground to allow for a future climbing structure. All in favor. Anez Ridge Playground Structure Replacement and Public Feedback Mr. Grode stated the City has budgeted $120,000 for replacement of playground structures at Meadowlark Park and Anez Ridge Park. The existing play structure at Anez Ridge Park is in poor shape and has exceeded its useful life. Pam Grady, 727 Victoria Ct, said she would like to have play structures for the small kids and for the older kids. Mr. Grode replied staff tried to find activities that were comparable to existing equipment but there is space to expand. Staff can look at other options within the budget. Barb Brenny, 731 Victoria Ct, said the park is used mostly by grandparents with little kids. Commissioner Souter asked if there other options to tailor the play structure for 2-5 year old users without having two separate structures. Commissioner Macswain suggested lowering the front steps to make them more accessible and removing the back slide in favor of a 2-5 year old slide. Chairman Brandt pointed out according to the packet, it would cost roughly $7-8,000 to put in a separate 2-5 year old structure. Councilmember Polehna suggested leaving space and then adding a 2-5 year old structure into next year's budget. Motion by Chairman Brandt, seconded by Commissioner Souter to approve the Anez Ridge proposal for replacement equipment, expanding the footprint to allow for future installation of a 2-5 year old play structure when it can be budgeted. All in favor. COMMISSION ITEMS Mr. Grode updated the Commission on the following. Open space encroachment: for the March 28 meeting he will bring a map of City owned open space to continue the discussion about potentially doing inspections and sending letters as necessary to people who are encroaching on City property. Commissioner Christensen questioned whether open space is under the purview of the Parks Commission. New Heights Playground: the people who are coordinating the project will bring an update to the March 28 meeting. Page 3 of 4 Parks and Recreation Commission Meeting February 28, 2022 Events: staff has been meeting with event organizers on how to simplify the process of event applications and combine some of the costs. Councilmember Polehna added that the City Council will vote tomorrow on ordering a feasibility study for the design of the curling addition to St. Croix Valley Rec Center; the Curling Club will split the $28,000 cost for the feasibility study with the City. He has been working on getting a boat launch under the new bridge (in Oak Park Heights). The City of Stillwater requested $6 million in the bonding bill for improvements at Lumberjack Landing, Chestnut Plaza, and Bridgeview Park. The Council is trying to figure out where to put a skate park. Dredging is occurring at Lake McKusick. Another dinner on the lift bridge is planned for August with proceeds to go toward trail improvements. Chestnut Plaza has contaminated soils requiring removal of two feet of soil for the project. ADJOURNMENT Motion by Commissioner Nelson, seconded by Commissioner Souter, to adjourn. All in favor. The meeting was adjourned at 8:44 p.m. The next meeting will be at 7 p.m. March 28, 2022. David Brandt, Chair ATTEST: Jason Grode, Parks Superintendent Page 4of4 tI 1 1waijr THE B I R T H P L A C E OF MINNESOTA PARKS AND RECREATION COMMISSION MEETING DATE: March 28, 2022 CASE NO.: CD 2022-13 APPLICANT: Michael Koch, PMI Homes, representing Steve and Lynn Thron, property owners REQUEST: Consideration of a fee -in -lieu of land for park and trail dedication associated with a Resubdivision of 516 Myrtle Street West PREPARED BY: Abbi Jo Wittman, City Planner BACKGROUND Steve and Lynn Thron are requesting to split the property at 516 Myrtle Street West into two individual lots. An existing structure, which lies within the northern half of the lot, is proposed to remain; a new lot would be created on the south and, in the future, contain a single-family residence. EVALUATION Ordinance No. 963 requires all residential subdivisions to provide land for future public park and trail uses. The property is not located within 1/4 mile of a park through it is within'/4 mile of a school which contains playground equipment and open field areas. Also, public sidewalks front two sides of the subject property. Where land is not needed for park and trail purposed, the City may accept a fee in lieu of land dedication. Therefore, fees (in the amount of $2,000 for parks and $500 for trails) in lieu of land dedication for the new lot is reasonable. RECOMMENDATION City staff recommends the Park and Recreation Commission recommend the Council accept a cash dedication of $2,500 for the 516 Myrtle Street West subdivision park and trail obligations. These fees would be due prior to the City's release of plats for filing with Washington County. Attachments: Site Location Map Certificate of Survey Parks & Open Space Plan Level of Service Map Trails and Sidewalks Cc: Michael Koch Steve and Lynn Thron DOE A 0E TW 844.3 BW 839.0 10"A EXISTING HOUSE 14"A .11 1 2 / I / /I /I /I / I / I / I e• IS cP 12"A 1111 1111 j EXISTING 6 UNIT APARTMENT j 11 % BUILDING INFORMATION SHOWN FROM SURVEY BY OTHERES DATED 2002. -844.3 X 843.4 TW=838.4 BW=834.0 (251.85 DESC.) 889°11'39"W 252.48 --- EXISTING GARAGE 6 RESIDENCE STALLS I OWNER STALL PARCEL A / a e j//A -- 20 I -- 44Sk //X844.4 .d sr, 4 4 / ,--PROPOSED PARCEL LIN 544.6 X ` u1 TW=844.4 bh � / BW=840.8 qa � u1 1 TW=844.2 O / Ni-r ' I BW=841.4 N 4% / °17 49"W , 1 ,-16" / i S891 34.71 30"0 J t i t/ --- l�l (841 .-2) X 844.1 X 843.7 POS OUSE TOP OF FOUNDATION = 841 .9 GARAGE FLOOR = 841 .5 BASEMENT FLOOR = 832.4 (9' POURED) 843.2 - - 843.4 =833.5 WALKOUT 134. 33 �N89°17 49 E o2\ I W. MYRTLE ST. > > > > CALL BEFORE YOU DIG! Gopher State One CaII TWIN CITY AREA: 651-454-0002 TOLL FREE: 1-800-252-1166 C.S.A.H. NO. 12 0 X831.2 I NORTH 20 40 X843.6 840.3) STONE WALL EXISTING GARAGE \--14"A N EXISTING KENNEL TW=834.0 BW=831 .9 830 STONE W ou EXISTING '0'. / HOUSE s / OF SEC 2 PERFECTED 1 11 TO MARTHA 5 . 36 251.85 DESC.) LINE OF THE 51/2 OF iTHE NE 4 OF THE SW 1/4 T30, 1220 PEP LAT 4"- INGRESS & EGRESS = yEASEMENT PER / DOC. NO. 685518, / 677233 4213386 117.62 N89°05'01" E (117.60 DESC.) INGRESS & EGRESS EASEMENT PER DOC. NO. 677233, 4242133 (117.60 DESC.) --NORTH LINE OF 1 MYRTLE ST. t(117.60 DESC.) -y (251.25 DESC.) - EXISTING HOUSE PROPOSED LEGAL DESCRIPTIONS: PARCEL A All that part of the following described property lying north of the south 85.00 feet adjacent to Myrtle Street West: All that part of the S1/2 of the NE1 /4 of the SW1 /4 of Section 28, Township 30, Range 20, described as follows: Beginning at a point in the West line of Harriet Street, as the same is laid out and established in said City of Stillwater, where the North line of the S1/2 of the NE1 /4 of the SW1 /4 of said Section 28 intersects the same; and running thence South along the West line of said Harriet Street 237.35 feet, more or less, to the North line of Myrtle Street, as the same is laid out and established in said City of Stillwater; thence West along the North line of said Myrtle Street 251.95 feet to the East line of Martha Street, as the same is laid out and established in said City of Stillwater; thence North along the East line of said Martha Street 236.37 feet, more or less, to a point where the North line of the S1 /2 of the NE1 /4 of the SW1 /4 of said Section 28 intersects said East line; and thence East along said last mentioned North line 251.85 feet more or less, to the place of beginning; EXCEPTING therefrom the following: Beginning at the intersection of the North line of Myrtle Street as the same are laid out and established, thence Northerly along the West line of said Harriet Street as laid out and established; a distance of 21 5.1 5 feet; thence Westerly a distance of 117.60 feet to a point 214.57 feet Northerly of the North line of Myrtle Street as laid out and established; thence Southerly parallel with said West line of said Harriet Street a distance of 214.57 feet to the North line of said Myrtle street; thence Easterly along said North line of Myrtle Street as laid out and established a distance of 117.60 feet to the point of beginning and there terminating. PARCEL B The south 85.00 feet adjacent to Myrtle Street West of the following described property: All that part of the S1/2 of the NE1 /4 of the SW1 /4 of Section 28, Township 30, Range 20, described as follows: Beginning at a point in the West line of Harriet Street, as the same is laid out and established in said City of Stillwater, where the North line of the S1/2 of the NE1 /4 of the SW1 /4 of said Section 28 intersects the same; and running thence South along the West line of said Harriet Street 237.35 feet, more or less, to the North line of Myrtle Street, as the same is laid out and established in said City of Stillwater; thence West along the North line of said Myrtle Street 251.95 feet to the East line of Martha Street, as the same is laid out and established in said City of Stillwater; thence North along the East line of said Martha Street 236.37 feet, more or less, to a point where the North line of the S1/2 of the NE1 /4 of the SW1 /4 of said Section 28 intersects said East line; and thence East along said last mentioned North line 251.85 feet more or less, to the place of beginning; EXCEPTING therefrom the following: Beginning at the intersection of the North line of Myrtle Street as the same are laid out and established, thence Northerly along the West line of said Harriet Street as laid out and established; a distance of 21 5.1 5 feet; thence Westerly a distance of 117.60 feet to a point 214.57 feet Northerly of the North line of Myrtle Street as laid out and established; thence Southerly parallel with said West line of said Harriet Street a distance of 214.57 feet to the North line of said Myrtle street; thence Easterly along said North line of Myrtle Street as laid out and established a distance of 117.60 feet to the point of beginning and there terminating. LEGAL DESCRIPTION: EXISTING THRON LEGAL DESCRIPTION PER DOC. NO. 818078 All that part of the S1/2 of the NE1 /4 of the SW1 /4 of Section 28, Township 30, Range 20, described as follows: Beginning at a point in the West line of Harriet Street, as the same is laid out and established in said City of Stillwater, where the North line of the S1/2 of the NE1 /4 of the SW1 /4 of said Section 28 intersects the same; and running thence South along the West line of said Harriet Street 237.35 feet, more or less, to the North line of Myrtle Street, as the same is laid out and established in said City of Stillwater; thence West along the North line of said Myrtle Street 251.95 feet to the East line of Martha Street, as the same is laid out and established in said City of Stillwater; thence North along the East line of said Martha Street 236.37 feet, more or less, to a point where the North line of the S1/2 of the NE1 /4 of the SW1 /4 of said Section 28 intersects said East line; and thence East along said last mentioned North line 251.85 feet more or less, to the place of beginning; EXCEPTING therefrom the following: Beginning at the intersection of the North line of Myrtle Street as the same are laid out and established, thence Northerly along the West line of said Harriet Street as laid out and established; a distance of 21 5.1 5 feet; thence Westerly a distance of 117.60 feet to a point 214.57 feet Northerly of the North line of Myrtle Street as laid out and established; thence Southerly parallel with said West line of said Harriet Street a distance of 214.57 feet to the North line of said Myrtle street; thence Easterly along said North line of Myrtle Street as laid out and established a distance of 117.60 feet to the point of beginning and there terminating. EASEMENT NOTES: NO TITLE COMMITMENT OR TITLE OPINION WERE PROVIDED THAT WOULD SHOW US EASEMENTS OR ENCUMBRANCES EFFECTING THE PROPERTY SURVEYED. EASEMENTS SHOWN ARE LIMITED TO THOSE SHOWN ON COUNTY HALF SECTION MAPPING AND KNOWN TO THIS SURVEYOR. OTHER EASEMENTS MAY EXIST THAT ARE NOT SHOWN. WE RESERVE THE RIGHT TO UPDATE HIS SURVEY IF SAID TITLE WORK IS RECEIVED. 1. EASEMENTS FOR INGRESS, EGRESS, UTILITIES, MAINTENANCE PER DOC. NO. 4213386 2. INGRESS AND EGRESS EASEMENT PER DOC. NO. 677233 3. INGRESS AND EGRESS EASEMENT PER DOC. NO. 685518 SURVEY NOTES: 1 . BEARINGS ARE ASSUMED. 2. UNDERGROUND UTILITIES SHOWN PER CITY OF STILLWATER ENGINEERING DEPARTMENT. 3. THERE MAY SOME UNDERGROUND UTILITIES, GAS, ELECTRIC, ETC. NOT SHOWN OR LOCATED. 4. DATE OF FIELD SURVEY BY OTHERS ON THE MAJORITY OF THE PARCEL = 2002. SUPPLEMENTED BY CORNSTONE LAND SURVEYING, INC IN 2019. DEVELOPEMENT DATA (IN SQ.FT.) TOTAL PARCEL AREA = 34,409 PROPOSED PARCEL A = 22,962 PROPOSED PARCEL B = 11,447 PROPOSED PARCEL A EXISTING IMPROVEMENTS TO REMAIN HOUSE = 2,836 GARAGE = 1,854 CONCRETE = 1,192 BITUMINOUS = 609 GRAVEL = 4,883 TOTAL = 11,374 EXISTING BUILDINGS = 4,690 20.4% EXISTING IMPERVIOUS = 6,684 29.1% RB - TWO FAMILY BUILDING SETBACKS: FRONT = 20' HOUSE, 30' GARAGE SIDE = TOTAL 1 5, GARAGE 5' REAR = 25' HOUSE, 5' GARAGE 25% BUILDING COVERAGE 25% IMPERVIOUS SURFACES PROPOSED REMOVALS OF GRAVEL = 950 SQ.FT. PROPOSED BUILDINGS 4,690 PROPOSED IMPERVIOUS = 5,734 24.97% AREA OF PARCEL BURDENED BY ACCESS EASEMENTS = 2,002 PROPOSED PARCEL B HOUSE = 2,664 (23.3% OF PARCEL) PATIO = 240 DRIVEWAY = 1,446 WALLS = 149 EXISTING WALLS = 1 83 TOTAL IMPERVIOUS = 2,01 8 (1 7.6%) NOTE: THE PROPOSED HOUSE AND IMPROVEMENTS ARE SUBJECT TO CHANGE AND FOR FOR REFERENCE PURPOSES ONLY FOR THIS SUBDIVISION. LEGEND: • 0 rV IACI Eh IEPI Er r( 55 CO or® ® or 0 FOUND MONUMENT SET 1 /2" IRON PIPE MARKED RLS NO. 25718 CABLE TV PEDESTAL AIR CONDITIONER ELECTRIC MANHOLE ELECTRIC METER ELECTRIC PEDESTAL ELECTRIC TRANSFORMER LIGHT POLE GUY WIRE POWER POLE GAS MANHOLE GAS METER TELEPHONE MANHOLE TELEPHONE PEDESTAL SANITARY CLEANOUT SANITARY MANHOLE CATCH BASIN STORM DRAIN FLARED END SECTION STORM MANHOLE FIRE DEPT. CONNECTION HYDRANT CURB STOP ® WATER WELL ® WATER MANHOLE WATER METER 8 POST INDICATOR VALVE WATER VALVE O BOLLARD ®- FLAG POLE MAIL BOX tT TRAFFIC SIGN ® UNKNOWN MANHOLE la SOIL BORING TRAFFIC SIGNAL WM to CONIFEROUS TREE DECIDUOUS TREE UE UTV OF ur oU uG UNDERGROUND ELECTRIC UNDERGROUND CABLE TV UNDERGROUND FIBER OPTIC UNDERGROUND TELEPHONE OVERHEAD UTILITY UNDERGROUND GAS SANITARY SEWER STORM SEWER WATERMAIN FENCE CURB [TYPICAL] CONCRETE SURFACE BITUMINOUS SURFACE MINOR SUBDIVISION CONTACT: STEVE & LYNN THRON 730 FONTANA DR. PUNTA GORDA FL 33950 651-491-7549 thronfamily@gmail.com COUNTY/CITY: WASH 1 NGTON CO U I JTY C I O F STI LLWATER REVISIONS: DATE REVISION 2-20-22 PRELIMINARY ISSUE CERTIFICATION: I hereby certify that this plan was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the state of Minnesota. Davie L. Thurmes Registration mber: 25718 Date: 2-20-22 PROJECT LOCATION: 5 7 � MYRTLE ST. W. PID#280302031 0006 1 Suite #200 1970 Northwestern Ave. Stillwater, MN 55082 Phone 651.275.8969 dan@cssurvey .net CORNERSTONE LAND SURVEYING, INC. FILE NAME PROJECT NO. SURVSTO2 ST02002 MINOR SUBDIVISION MMMMMM MMMMM LMillbrook mmunit Park South Twin Lake Liberty Settlers Squ re Park 15 Bergmann P�aRk Public Works Park MCKUSICK RD N Bou well Cemetery Park Rut`herto d Elementary School Long Lake Natural Area Legends �P.ark Legends Gazebo 62ND ST N .■■■■■.- 75TH ST N 12 Nightingale Lakeside Park Park Long Lake Open space 5 96 Northland Park @V•00•9 RRD N Sunrise Pa McKusick Lake Trail & Dike I(I ,Stillwater rea DogGro Lily Lake Elementary School 60TH ST N ■ • Stapes] Field ■ McKusick „ ke Pioneer er McKusick LAUREL ST W PW r I V1I C 41A1-1.5T , 0P�OP New Heights School o\c (R�N Fairy �P Falls Pary•; i Future Alple Park Lowell Park MART\". \ ST CN-\ ESSN�� % Teddy 1Beanark III p\t SZ dE TW CHURCHILL ST I ta! I E27 Old Athletic Field k■.IOI Nii.STF ■ • Former Oak Park Elementary School • • • • • • • • N CHURCHILL TE • • Kolliner •• Park • • **cc; 4.� •• Pi • ♦♦ ♦! • ♦♦ ♦♦ ♦♦♦ 1- Bridgeview ♦♦ Ptinkark 11 ♦f f♦ SF cool Anez ■■■■■■■.v...■ ■■..o. District Ridge Park. o ■ ■ Office 36 • • ■ • ■r ■■ 60TH ST N z 59TH ST N 95 THE BI R T H P L A C E OF M I N N E S O T A�� Parks and Open Space ▪ Community Park ▪ Neighborhood Park Open Space and Natural Area Golf course Recreation Facility School District Property Other Publicly Owned Property • City Limit L� Figure 8.1: Parks & Open Space 0 1,000 2,000 4,000 Feet PLAN OF STILLWATER 0 uuumunuuuumuumunuuuunuuumummuumumumumumuumumumumumuumumuuunuuuuunuu • ■ nf} ■'''''' \ at J1la11 l 211 JI1..■.I_•j 96 • i j Millbrook ■ 1 Community Park^� Q South 1 • /� Twin . 1 ■ 1 Lake • ▪ i . 1 1 1,` ar` I / 1 1 Liberty Squa e ♦P,rairielPark M USICK RD N Browns Browns CreeluNatural Creek Preserver Park Creekside Park Boutwell Cemetery Park Rutherford Elementary School / Long Lake roixwood pen Space Nightingale Lakeside Park Park Long Lake Open space 5 o C ,9G $4m Oak Glen Golf Course McKusick Lake Trail & Dike 1 i �ayce�r 1 iI `%/ /%Fields reaDo Park /,�� < P: 4 _a Grove Park / /. Meadowlark/ 4?r-- IMenth4W �8chooler - Sunrise Park St. Croix Valley Recreation RV rn 0 60TH ST N McKusick Lake Benson Park Lily Lake i Schule_ berg Park Stillwater, Country Club Arvh. Staples FF eld %,MEILI b r:r • ■ r Fairy. • yQ+ Falls • Park/ • Fre Aiple Park Lowell 1Park ♦ ♦ • • ♦ r • • • • • • ♦ r, ♦ r • o� ♦ f • Kolliner Park ♦♦ • • • ♦♦ A ABridgeview / Park Old �j Athletic., J llfl t=� :• •,/// Former Oak Parlt', #' Elem nry, taSc h "5 x ■•. 60TH ST N F a Z • • • 59TH ST N Level of Service 1/4 Mile Park Service Area �/A 1/4 Mile School Service Area Residential areas more than 1/4 mile from City Park or School Stairs Bridge Paved Trail Future Trail Sidewalk Natural Path Bike Lane Future Shared Bike Route Community Park Neighborhood Park Open Space and Natural Area Golf course Recreation Facility Other Publicly Owned Property School District Property • City Limit ■ • ■ • Figure 8.4: Level of Service 0 1,000 2,000 4,000 Feet PLAN OF STILLWATER 0 III IIIIII IIIIIIIIII IIIIII IIIIII IIIIIIIIII IIIIII IIIIII IIIIIIIIII IIIIII IIIIIIIIII IIIIII 1111111111111111111111111111111111 IIII IIIIII IIIIIIIIII 1111111111111 Libe Square Millbrook Community Park Boutwell cemetery Browns Creek Park Creekside i Park McKusick Lake aycee's • - — S� illwater - - . - Rutherford Northland - Area Dog Par Elementary • Park ty Settlers School , L--> •__f_T.,,..... ; park \ I Meadkiwlark 1. Park .- �T / 1 Lily Lake Elementary School Croixwood OpSpace LakesNightingale Park Park 5 Sunrise Park Recreation ■ -■■. Washington Square__ Stillwater Country Club II `,, . II Stonebridge Staples Field Eleme to ary J- LJ .- School JI_ El ❑❑DOS \� p� , Pionee McKislck OQ�Park Park II New IL_ New um 111 nESchobl = ____\ ThWL Grovel ,GR 'Ramsey Park ,� 0 -- -OLIVESTW - School • J N • 60TH ST N 4' " 24 2 Anez School .■■■■■■■■ a District �`9eP_ark ■ Office I �' ■ Lowell Park Triangle Park Old Athletic Field i-r-.-r■ ■ ■ Former Oak Park Elementary, School ■ ■ ■ ■ A �(<` 0 9G0 l ■■ Z ■ ■ • • • i • ♦ .'► Kolliner •♦ Park • • ♦ ♦ s� ♦ C ♦ 0i ♦ �. ♦• • (9 ♦ ♦ • ♦♦ • • ♦♦ • 44 • • • • • • • • • ♦♦ ♦♦ Bridgeview ♦• Park 60TH ST N 59TH ST N 4 4 t4- • • • • THE BIRTHPLACE OF MINNESOTA Trails and Sidewalks Existing and Future Trailheads Stairs - Bridge Paved Trail - - - - • Future Trail - Sidewalk - Natural Path - Bike Lane - - - - • Future Shared Bike Route ▪ City Parks ▪ Golf course ▪ Recreation Facility ▪ School District Property Other Publicly Owned Property ■ ■ City Limit Figure 8.3: Trails and Sidewalks 0 1,000 2,000 4,000 Feet PLAN OF STILLWATER ❑o 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111I iliwater THE BIRTHPLACE OF MINNESOIA To: Parks and Recreation Commission From: Jason Grode, Parks Superintendent Meeting Date: March 28, 2022 Re: Discuss Potential Changes to Event Policies and Fee Schedule BACKGROUND Over the past several months, the City Council has been discussing a number of potential amendments to event policies, especially for special events hosted in Downtown Stillwater. Many of the recommendations come from previous recommendations from the Parks and Recreation Commission and the Downtown Parking Commission. The overall goals of the amendments include, but are not limited to the following: • Advance the Strategic Goal to have Stillwater become a year-round destination • Recognize the economic benefit of local events • Streamline the Event Application Process • Improve the Customer Experience for Event Planners • Adequately fund the Public Safety and Public Service Needs The City Council met on February 1, 2022 to provide high-level direction. That was followed up by a collaborative workshop with city staff and event planners on February 22, 2022. City staff is now reviewing recommendations with both the Downtown Parking Commission and the Parks and Recreation Commission. SPECIFIC REQUEST In general, the City Council is attempting to simplify the process and event fees. The revised Fee Schedule, which is included in this meeting packet, attempts to focus event fees on the cost to process the applications, as well as, the space reservation fees. City Staff costs (most notably Public Safety) would be a service provided as a basic level of service. This allows Public Safety and Public Works Staff to focus on the true needs of the event and avoid negotiations on the number of Officers or Public Works Staff. While the overall discussion is fairly broad, this discussion is focused on impacts to the park areas that the Parks and Recreation Commission oversees. After review from the Commissions, city staff will present a high-level summary of the broader recommendations to City Council at a future Council workshop. Attachments: Event Fee Recommendations; City Council Case - February 1, 2022; City Council Minutes - February 1, 2022 2022 FEE SCHEDULE - EVENT FEES FIRE INSPECTION: Fee Fireworks Display Permit (Pyrotechnics) $100 LIQUOR LICENSES: Temporary On -Sale or 3.2% Liquor License Using Private Property $25 per day Temporary Liquor License Fee (12/year on sale) $25 per day $1,000/day* Using City Property with over 250 people T-e a ,_Liquor L icense Fee (3-2g4 + ted-) $25 per day $250/day* Using City Property with 75 to 250 people Using City Property with under 75 people $25 per day *Fee includes AGED license, permit to consume, and required public safety services Permit to Consume (Not Selling Alcohol) on City Property $35/day STILLWATER PARK FEES (rentals that DO NOT fall under Events): No Changes to Park Reservation Fees - see City's fee schedule for full list EVENTS & SPECIAL EVENTS: 411-groups-inc-Judifiud nr -fo pr'f t-fireup tfet eatioufd-institution-rustpay-deposits a t c rides -when held ny-arty-ev+ent-fsvent•Jaer it-feesfe ty-servic-es-wir ze-tJre-city,s-r ut--ef-Irocket-ex teases-aEtri ttable-te the event Out of poeket-e in• city -en, ,►,., e „ ,,.,t tr,irhth r. need-to-rreat-ft r the event, offic-e-supplre&-any-c-e trusted -services and -ex ordinary-trse,of- y-egfripment or the event Event Application Fee $0 Special Event Application Fee $50 Special Event with Contract Application Fee $100 Event Application - Late Fee $400 $500 Event Fees (Defined): Event Special Event Special Event With Contract No event base fee required $500 per day* Base Fee $500 per day* - subject to negotiated contract provisions. Events with Routes No Events with Routcs $1 -th Routes $1 per participant fee required a*it registered participant $100 refundable damage $1,000 Security Deposit $1,000 Security Deposit subject to deposit if using a park negotiated contract provisions. *Per Day includes each day of event. Separate load -in day fee of $500/day will apply. FOOD SERVICE VENDORS AT EVENTS: Fee 1-10 Vendors $50/day of service at event 10+ Vendors $200/day of service at event MATERIALS Barrica4- F1ri' Saw Horse ( o Flasher) Barricade ' to 1 w-l-e -sc-With Flasher) Type III Barricades Drums Electrical use (Lowell Park) Electrical use (Parks, except Lowell Park) PD No Parking Signs $7 Ibnrric d /each day of event $ ':arricacF'/each day oPevent $5 rricade/cxich day of event $4741-runl each clay of cy-ent $2 er-elee. box/each day of event $10/ ach day of event $3/sign/each day of event--plus-1 bet Picnic Tables -Portable toilet Handicapped Portable toilets Additional Service Reflective Cones Refuse Collection Traffic Sign on stand Trash Containers PARKING RENTAL FOR EVENTS: Organizer required to provide proper traffic control equipment Lot 1, 7, 8, 8a or 12-17* Lot 2 or 3 Lot 4 or 5 Lot 8b, 9,10 or 11 On -Street Parking Spaces if after normal business hours *10/tab1e/each day of even $150/event/unit $60/cvent/unit $25/unit/service $1/cone/each day of event Cost of staff time. $2 sig ea h d y of e: ei $ 8 c n t a4 .. r4eac4 cl a y e f ev Fee Not available for rental for events $200/day $100/day $200/day ?? *Lot 17 - Available at no Charge for Veteran Memorial Events & Farmers Market Event POLICE & FIRE PERSONNEL FEES (Services that DO NOT Fall under Events) : Off_Duty Praline Officers{paid directly to nff:ners) h- mum Pal -ice Reserves (paid directly to Rcserves)hr minimum Police Dept. Personnel/Officers Overtime Rate Police Reserves $25 per hour - Fire Department Personnel Overtime Rate Fire Department On -Call Personnel $15 per hour - TRAFFIC CONTROL FOR EVENTS (required intersection(s) controlled): Organizer required to provide proper traffic control equipment Route Events under 4 hours Parades or Route Events over 4 hours Road Closure for Events (block parties) Road Closure for Special Events or Events with Contracts $60/hr $25/hr - 3 hr. Minimum 3 hr. Minimum - 2 hr. Minimum 2 hr. Minimum $300/day $1,000/day $0 (barricades provided) ?? 2022 Fee Schedule Page 2 of 2 1/4/2022 tfflwater Administration DATE: January 28, 2022 TO: Stillwater City Council FROM: City Events Planning Team: Parks Superintendent Jason Grode; City Clerk Beth Wolf; City Administrator Tom McCarty; Chief Brian Mueller; Capt. Nate Meredith; Capt. Brian Bruchu; Chief Stu Glaser; Deputy Chief Tom Ballis; Public Works Director Shawn Sanders; Community Development Director Tim Gladhill; City Planner Abbi Wittman SUBJECT: Review of Stillwater Events Policy Review of Temporary Outdoor Sales/Seating Area Permitting Policy STILLWATER EVENTS POLICY - BACKGROUND Stillwater has hosted events for decades and the City Council has adopted an Events Policy to assist in managing events within the City. The City Events Policy has been periodically modified and updated, most recently in March 2018 (see attached). The City's Events Policy Purpose statement reads as follows: "The City of Stillwater wishes to promote and encourage public events in the community as well as a vibrant local economy and maintain and protect the quality of life, public health, safety and welfare for citizens and the surrounding community through policies and procedures to ensure a safe and well -run event". In addition, the City's updated Strategic Plan - Develop Our Community theme, includes a goal for Stillwater to become a year-round destination city. Through partnerships and collaboration this goal is being achieved partially with the addition of more events through the winter season. The result is that Stillwater now hosts events year-round, requiring City partnerships and support to ensure safe and successful events. There were 44 events scheduled in Stillwater in 2021 (some were canceled) requiring City staff support (see attached list). Depending upon the event, the City Council was often involved on final approval of the event and contract. The City Events Policy includes a detailed permitting requirements and fee structure and often times event organizers request that the Council waive event fees. As the frequency and timing of events has increased, the City Council has directed city staff to review the City Events Policy fee structure and approval process. The staff events planning team has met numerous times since October of 2021 to review and consider possible updates to the City Events Policy, focusing on City support of events management, related City costs and current Policy fee structure. Staff estimates that the City of Stillwater annually expends between $250,000 - $300,000 of City resources to support events in Stillwater. This estimate includes staff time (all depts.), equipment, vendor costs, supplies, and utility costs. The main revenue source for events related expenditures is the property tax levy. Event fee revenue is generally less than 10% of city-wide cost to support events in any year. SUGGESTIONS/RECOMMENDATIONS The staff team reviewed and analyzed the current City events policy and fee schedule with these goals in mind: • Ensure a safe and healthy event experience for the community and attendees; • Reduce/minimize the impact to the tax levy; ■ Improve navigation of the approval process for event planners - simplify the process. With these goals in mind, the staff team recommends that the City Council consider the following suggestions relative to the City Events Policy: ■ Maintain the current general Events Policy language; • Consider bundling event fees into a standard fee structure for certain categories: - A general Park Use fee for use City Parks (perhaps separate N. Lowell Park, S. Lowell Park and the Chestnut Street Plaza); -Alcohol Fee - a standard fee if alcohol is being served; -Traffic Control Plan Fee - standard fee if traffic control planning is required- parades may require a separate fee category; -Food Service Fee - a standard fee if food is being served; - Parking Lot Rental Fee - a standard fee for use of City parking lots; amount tied to size of lot. • Eliminate the current complicated materials rentals fees and billing calculations for staff time and materials - event planners rent/acquire their own materials. • Consider alternative revenue sources for public services that continue to support economic development and business retention/expansion (special service district, EDA levy, etc). • Simplify the process and encourage proactive & collaborative approach with event organizers/planners for earlier event planning & process navigation. • Consider current HPC provisions with event planning outreach. • Align zoning ordinance provisions for events conducted outside of downtown with the updated events policy. TEMPORARY OUTDOOR SEATING/SALES PERMITS In response to the COVID-19 Pandemic impacts to commerce and Stillwater businesses, the City Council approved Resolutions in both 2020 and 2021 to allow Temporary Outdoor Seating/Sales Area (OSA) Permits in the Community (see attached 2021 Resolution). The resolution allowed businesses to establish outdoor seating areas/parklets or business (retail) spaces on public property (City streets, alleys, parking lots and park areas) or on private property to conduct business. The approach was well received by the business community and OSA permits were issued for both business conducting retail sales as well as businesses conducting food and alcohol sales. Businesses conducting alcohol sales via an OSA permit also required City Council approval of an updated liquor license for an expanded contiguous alcohol sales/service footprint to their business. The COVID-19 Pandemic Emergency Rules are now suspended, so the City Council must consider updating policies and potentially ordinance provisions, to allow continued issuance of OSA permits. Staff suggests that the Council evaluate the following items in considering how best to move forward with OSA permits in the future: • Provide opportunities for businesses to sustain economic recovery moving into a post -pandemic environment while providing a safe, vibrant and responsible experience for residents and visitors. • Establish public safety criteria for strategic location and design of parklets and expanded seating/business areas on public property - certain streets, parking lots, parking spaces & park areas may not be suitable for location of OSA's. • Establish a code compliant design standard for parklets that are located on any public parking spaces or on public streets. • Establish an OSA permit/license fee tied to issuance of an OSA on public property - businesses generate revenue utilizing public property. ■ Incorporate Met Council SAC fees into OSA permit issuance. ■ Align the criteria for an OSA on private property to match the OSA permit criteria on public property. REQUEST Staff requests that the Council provide direction on next steps for: 1) Updates to the City Events Policy and Fee Schedule; 2) Outdoor Seating/Sales Area permitting criteria to be included in policy/ordinance updates. CITY OF STILLWATER EVENT POLICIES Adopted March 20, 2018 1. PURPOSE The City of Stillwater wishes to promote and encourage public events in the community as well as a vibrant local economy and maintain and protect the quality of life, public health, safety and welfare for citizens and the surrounding community through policies and procedures to ensure a safe and well -run event, 2. EVENT PERMIT REQUIRED Every event held within the City of Stillwater that meets the definitions and standards found in this policy is required to obtain an event permit from the City prior to holding the event. 3. DEFINITIONS The following definitions apply to this event policy: 3.1 Event — For purposes of this policy, an event is any planned public gathering including but not limited to celebrations, dances, forums, performances, rallies, social gatherings, concerts, fundraisers, races, walks, rides and parades which are appropriate and compliant in accordance with this policy. 3.2 Event Application Procedures — Every applicant must follow the Event Application Procedures when submitting an event application. The Event Application Procedures provides information on how to apply, submittal requirements and review process. 3.3 Events on Private Property — Events held in part or wholly outdoors on private property located within the CBD Zoning District require an event permit that must be reviewed and approved by the City Council 3.4 Event Threshold — Events held on public property (whether open to the public or not) are subcategorized as "Events", "Special Events" and "Special Events with Contract" as defined below: Event A gathering is considered an event when any one of the following thresholds applies: Special Event Special Event With Contract A gathering is considered a special event when any one of the following thresholds applies: A special event requires a contract with the city when any one of the following thresholds applies: 1) Closure of street — One block of a residential street is closed for up to 5 hours; or any portion of a commercial 1) Closure of street — One block of a residential street is closed for more than 5 hours; or more than one block of a residential 1) Closure of street — Substantially disruptive to traffic flow requiring uniform traffic control. Page 2 of 10 street is closed for up to 2 hours. street is closed for any length of time; or any portion of a commercial street is closed for 2 hours or more. 2) Public parking lot use —1 to 9 spaces in a public parking lot are reserved. 3) Street use (including sidewalks and trails) — The event has a route on a public street(s), sidewalks or trails, such as races, walks, or parades that don't require traffic control and obeys all traffic rules. 2) public parking lot use —10 or more spaces in a public parking lot are reserved. 3) Street use (including sidewalks and trails) — The event has a route on a public street(s), sidewalks or trails, (such as a race, walk or parade) that requires street closure, traffic control, street sweeping, or the use of "no parking signs" along the route, or is substantially disruptive to traffic flow requiring uniform traffic control. 4) Number of people in a park or City facility — 250-1000 people including spectators, vendors, performers and volunteers are expected at a time in a public park.' Selling alcohol during the event on (public or private property) 4) Number of people In a park or Cityfacility -1000-2500 people including spectators, vendors, performers and volunteers are epected in a public park.' Number of people In a park or City facility - 2500 or more people including spectators, vendors, performers and volunteers are expected in a public park.' The event occurs on multiple days, OR extra -ordinary city employee support or city materials are necessary, OR any out-of-pocket expenses2 are incurred by the city, OR cost of City Services is over $1, 000. 'Any organized athletic event that has a park reservation approved by the City's park reservation staff is not subject to this threshold. City parks include: Future Aiple, Future Bridgeview, Brown's Creek, future Chestnut Street Pedestrian Mall, Liberty Square, Lily Lake, Lily Lake Ice Rink, Lowell, Northland, Parking Ramp, Pioneer, St. Croix Recreation Center, Sunrise and Washington Square. 2Out-of-pocket expenses include such things as overtime pay for city employees, equipment that the city would need to rent for the event, office supplies, billables (e.g. postage), and any contracted services. 3.5 Event Coordinator — The primary City contact will be the City Administrator or the person designated as Event Coordinator. 3.6 Event Organizer — The individual representing the organization applying for the Event and having the authority to bind the organization to agreements made with the City. The email address, cell phone number and mailing address of this representative must be provided to the City at least 30 days prior to the event. The Event Organizer must be on site during the event. Page 3of10 4. EVENT STANDARDS 4.1 Advertising — It is a violation of this policy to advertise the location of any event requiring a reservation of city property when the organizer has not requested a reservation of city property, has been informed that the reservation is not available, or has been denied. Preliminary approval allowing the applicant to advertise the event may be given upon request, with final details to be determined upon submission of event application. 4.2 Alcohol — Alcohol permit(s) are required for any events at which alcohol will be consumed. Refer to the current city fee schedule for permit costs. a. Consumption Permit is required for any alcohol (wine, strong beer, 3/2 beer or liquor) consumed on public property. If more than 75 people are in attendance of an event, a police officer will be required. b. Temporary Liquor License is required if the event is on city property or on private property and is selling alcohol in the course of the event. To apply for a Temporary Liquor License an applicant must be a non-profit, religious, or charitable organization or club that been in existence for at least three years; a political organization registered under state law or a state university. The Temporary Liquor License application and fee must be submitted 60 days before the date of the event. Contact the City Clerk to obtain a Liquor License application packet. There are two types of Temporary Liquor Licenses: • 3.2 beer Temporary Liquor License: A club or charitable, religious or non-profit organization may be issued a temporary 3.2 beer license subject to the Terms (below) set by the City. • On -sale sprits, wine and beer Temporary Liquor License: A club or charitable, religious or other non-profit organization in existence for at least three years may be issued a temporary license for the on -sale of intoxicating liquor in connection with a social event within the city/county sponsored by the licensee. The license may not be for more than four (04) consecutive days. This permit must be approved by the City Council 30 days before the event and staff will submit to the Minnesota AGED. c. Terms • A temporary liquor license application must be submitted 60 days prior to event and approved by the City Council and the State of Minnesota Alcohol & Gambling Control Division 30 days prior to the event. • Liquor will be confined to the event venue area and the Organizer must provide delineation and signage stating "No Alcohol Beyond This Point" between the event and non-event space to discourage taking alcohol outside the event venue space. Police Officer(s) as determined by the Police Department will need to be present at the event during service of alcohol. All entry/exit gates to the dispensing area,or Page 4 of 10 event venue area, must be controlled by security personnel while alcohol is being served to ensure that no beer or liquor enter or leave the dispensing or event venue area. • Signage will be prominently displayed at each entry/exit point to notify guests that no liquor or beer will be allowed in or out of the dispensing area, or event venue area. • The Organizer will provide at no charge liquor identification bracelets at location(s) as required by Public Safety Staff. The Organizer will permit no one to consume Liquor unless they are wearing an identification bracelet and will be responsible for the issuance of bracelets and that the bracelets are given only to those who are legally entitled to consume liquor/beer. • Any service of liquor will require server training by either the Stillwater Police Department or an affiliation recommended by the Stillwater Police Department. Certification of Server Training is required prior to receiving the temporary liquor license (3.2 or on -sale). • Liquor liability insurance for the day of the event are required. See section regarding Insurance for further details. • The Organizer acknowledges that as a liquor license holder for the Event, it is subject to Stillwater City Code §43-8, which authorizes that all premises from which intoxicating Liquor is offered at on —sale, are subject to inspection for alcohol compliance by any police officer, health officer, or other designated officer or employee of the City during all hours the Area is open for the serving of alcohol. 4.3 Cancellation — Cancellations of events by the event organizer received in writing will receive full refund of deposits and the following refund of event fees (excluding application fee): • 20 days prior to event will receive a full refund of event fees. • 19 to 11 days prior to event will forfeit 50% of event fees. • 10 days or less of the event will forfeit all event fees. The City reserves the right to deny an event should one or more of the following occur: • Failure to submit an application within the time periods as outlined above. • Requirements of the Event Policy and Procedures are not met. • The applicant owes the City of Stillwater, money from another event, services provided or as a result of damages to city property. • The use or the event would conflict with previously planned programs organized and conducted by the city or non -governmental agencies previously scheduled for the same time and/or place. • The applicant does not comply with all applicable city ordinances, traffic rules, park rules and regulations, state health laws, fire codes and/or liquor licensing regulations. • The use or event proposed by the applicant would present an unreasonable danger to the health or safety of the public. • The applicant cannot comply with applicable local, state and federal license requirements for all or part of the planned event. Page 5 of 10 • The use or event is prohibited by law. • The application contains material misrepresentation or fraudulent information. 4.4 Changes to Event — Major changes made to an event after being approved by any Commission or City Council are not permitted without additional approval. Any event that is impacted with an emergency situation such as river flooding, weather issues, etc. will be resolved by Public Safety and Public Works staff at such time a City Council meeting is not available. 4.5 Cleanup of Event — Organizers agrees to remove all items pertaining to the event at the conclusion of the event to the satisfaction of the City. The City of Stillwater is not responsible for any items belonging to the Organizer or patrons of event that are remaining after the event. Organizers will reimburse City for any costs incurred should the City find it necessary in its sole opinion to complete further cleanup, removal or repairs to return the area to its original condition if the site is not repaired within 24 hours of event or as agreed upon. City staff may choose to do a walk-through of venue with Organizer to identify and document any damage before event. Both parties will sign off and reevaluate after the event. 4.6 Crowd Management — Organizers will contribute to the extraordinary cost of providing uniformed, licensed peace officers and fire fighters that are specifically scheduled for the event at the discretion of the Police Chief and Fire Chief based on public safety concerns. The contribution level for Police and Fire Fighters is established by the City Administrator based on the current city fee scheduled. Organizers will provide, at no cost to the city, privately paid professional uniformed security officers equipped with radios as determined by the Stillwater Police Chief, and privately paid professional EMS personnel equipped with radios as determined by the Stillwater Fire Chief. All security officers and EMS personnel will be suitably identifiable and the number and deployment of the security force and EMS personnel must be approved in writing by the Stillwater Police Chief and Fire Chief. 4.7 Emergency Action Plan — Organizer must provide a plan of action for emergency preparedness during event, on -site contact information and a communication plan at the time of application. Organizer must notify EMS and Fire Department about event and coordinate a safety plan for the event. 4.8 Fees — The City has established an event permit fee schedule in order to recover costs incurred by the city for the operation of events. Charges for event permit fees, city materials costs and city staff costs are included in the current city fee schedule. 4.9 Insurance — The Organizer must provide to the City satisfactory proof that it has obtained liability insurance that names the Event and the City as an additional insured, as loss payees, in an amount of at least $1,500,000 combined single limit, for loss sustained by either acts or occurrences that arise from or grow out of both Event and Liquor Liability coverage as described in Minn. Stat. §340A.409, evidenced at a minimum, the coverage described in Minn. Stat. §340A.409, subd. 1 with regard to the Event. Page 6 of 10 a. Liquor Liability Insurance — In addition, the City requires any function that is open to the public and sells/serve alcohol through a temporary liquor license must provide liquor liability insurance for the days of the event. This insurance is required to protect the City's and Organizer's interest. A Certificate of Insurance submitted to the City of Stillwater which must include listing the City of Stillwater as an additional insurer must provide the following minimums: • $50,000 of coverage because of bodily injury to any one person in any one occurrence, • $100,000 because of bodily injury to two or more persons in any one occurrence, $10,000 because of injury to or destruction of property of others in any one occurrence, • $50,000 for loss of means of support of any one person in any one occurrence, • $100,000 for loss of means of support of two or more persons in any one occurrence, • $50,000 for other pecuniary loss of any one person in any one occurrence, and • $100,000 for other pecuniary Toss of two or more persons in any one occurrence. 4.10 Materials — Use of equipment and materials owned by the city (e.g. barriers, cones, signs) to support events must be paid for by the event organizer. Event organizers are encouraged to contract for services and materials as long as the equipment and services are appropriate for the event and the event can be run safely in the estimation of city staff, Based upon review of the application, city staff will determine whether city equipment and materials will be required for the event. a. Electrical — Public Works Department will open existing electrical boxes on day of event and access allowed according to the current City Fee Schedule. Organizer is responsible to have their own extensions cords. All temporary electrical wiring for events must be performed by a licensed electrical contractor. This requirement also applies to portable generators. b. Portable Restrooms and Handwashing Stations — The Organizer is responsible to furnish portable restrooms and handwashing stations to facilitate expected crowds. The number of portable restrooms and handwashing stations required is solely determined by the Public Works Superintendent. If applicable to the event, City public restrooms will remain open during the Event and the City will supply and equip restrooms, however, the Organizer may be responsible for maintaining, cleaning, staffing and security and supervision for restrooms. If the Organizer elects not to provide these services it must notify the City at least two weeks prior to the event, and in that event, the Organizer will bear the City costs associated with this work. c. Trash Service — Dumpsters or roll —off boxes must be furnished according to a plan approved by Public Works Superintendent in sufficient quantity to contain the accumulation of trash generated by the Event and must ensure that all trash or garbage is collected and hauled away daily in the Event area(s). The Event Coordinator may Page 7 of 10 amend the plan and require additional dumpsters or trash receptacles if the need arises. The City reserves the right to require additional receptacles should the Organizer not remove excess garbage from the Event. If possible, Organizer will provide recycling and organics containers for the Event. d. Traffic Control Signs and/or Barricades — To ensure traffic and pedestrian safety control the Organizer must place standard reflective barricades according to a plan approved by the Public Works Director, Police Chief or their designees. Traffic control items may be supplied by the Organizer, or by the City (city fee schedule applies). The City may place additional barriers to protect public safety at City expense based upon a plan developed by the Public Works Director and Police Chief or their designees. The plan for placement of additional public safety barriers shall be shared with the Organizer prior to the event. e. Water (Hydrants) — If access to water main or hydrants is required, the Organizer must make arrangements with the Public Works Department and pay related water fees and water shut off key deposit. Organizer must ensure all potable water sources are from an approved source (private well water is not an approved source). 4.11 Musical Entertainment — Organizer must provide to the City a complete list of all musical acts along with an estimate crowd size for each act. The City reserves the right to disapprove any musical entertainment that has a history of public safety threats or violations in other venues. 4.12 Neighborhood Meeting — A gathering that meets the threshold for a "Special Event with Contract" and is a new special event, will be required to hold a public meeting to receive input from the surrounding neighborhood. This meeting must be held three weeks prior to the event. Notices for the neighborhood meeting will be prepared and mailed by the City to the immediately adjacent property owners at the organizer's expense. 4.13 Noise Control — The Organizer is responsible to control the noise emanating from the Event at a level that will not interfere with the peace and repose of the residential area surrounding the Event area. Noise control and regulation described in City ordinance Sec. 38-3 prohibits noise between the hours of 10:00 pm and 8:00 am. Any waivers to these hours must be reviewed and approved by City Council. 4.14 Notification Flyer — A gathering determined to be a "Special Event" that does not occur completely within a public park or a gathering determined to be a "Special Event with Contract" must submit a flyer to be distributed as a public notification to all properties immediately adjacent to the event location. The flyer must be submitted with the Event application. City staff will review and approve the flyer submitted with the event application. When approved by City staff, the event organizer shall distribute the flyer at least seven days prior to the event to all households and businesses immediately adjacent to the event venue at their own cost. The event flyer should contain: name of event, Page 8 of 10 location of venue, date of event, time of event, list any closure of streets (including times) and contact information for questions. . 4.15 Other Agencies — Organizer is responsible for obtaining all agreements and permits with agencies (e.g. MnDOT, MN State Patrol, Washington County Public Health and Environment, Washington County Sheriff, MN Department of Natural Resources, Lakeview EMS, other local communities and any other agencies requiring permits for the event) and must submit copies of permits to the City from other agencies prior to obtaining an event permit. 4.16 Out-of-pocket Expenses — Event permit fees for city services will be limited to the city's out-of-pocket expenses attributable to the event. Out-of-pocket expenses include such items as overtime pay for city employees, equipment that the city would need to rent for the event, office supplies, any contracted services and extraordinary use of city equipment for the event. 4.17 Park Usage — Standard park reservation and facility use fees will be required. All groups, including not -for -profit groups and educational institutions must pay deposits and rental of amenities when holding an event. The Organizer shall ensure that no vehicles drive on the City's park property. In the event that damages occur to the City's property, the Organizer shall pay for restoration of the park as determined by the City. The bicycle and pedestrian trail from Laurel Street to Nelson Street must remain open and unobstructed (no vehicles, trailers etc.) for the public during the Event. The Organizer shall pay for any restoration of the trail caused by the Event, as determined by the City. New events and Events with Contracts will be reviewed by the Stillwater Parks and Recreation Commission and City Council. 4.18 Parking Lots and On -Street Parking — Use of City parking Tots or on -street parking spaces for an event will be reviewed by the Downtown Parking Commission and City Council. Use of downtown public parking lots will be approved only as an alternate or if sufficient space does not exist in Lowell Park to accommodate event activities. If in the opinion of the City, public parking lots will be needed, then the preferred Tots for use would be Lots 4, 5, 9, 10 and 11. Only Stillwater Police Department can post parking lot closures and any no -parking signs. Signs will be posted 24 hours in advance of closure. Charges to reserve/use city parking lots and/or parking spaces are set forth in the current city fee schedule. 4.19 Police Services — The Stillwater Police Department will determine the number of Police Department employees and/or Police reserves needed for an event. (Reserves will not be hired in lieu of employees, but as a supplement to employee staffing). The Stillwater Police Department retains the right to require more services than requested if determined to be necessary. Officer rates are set forth in the current city fee schedule. With regard to Event, the City reserves the right to order a shutdown of the Area in the event the Chief of Police determines, in his sole discretion, that the public safety is threatened or any condition of these Policies is violated. In that event, the Organizer must assist the police in the clearing of the Event. Page 9 of 10 4.20 Route Events — Organizer must provide a detailed map of the route and area affected by the event. Traffic can only be stopped by Law Enforcement. Volunteers may assist to guide participants through the route but shall not direct vehicle traffic. All event volunteers working in roadways must wear a "Class 2" safety vest. Location of any required Law Enforcement will be determined by the Stillwater Police Department upon review of route. The category "Events" are exempt from having law enforcement since the event doesn't require traffic control and participants obey all traffic rules. To decrease impact on neighborhoods, city services and facilities, the city has set preferred running and bike routes within the City. Please refer to map for potential preferred routes. Any route using State Highway or Washington County roads within the City of Stillwater must provide a copy of their respective permits to the City of Stillwater two weeks prior to the event. 4.21 Sales Tax — If applicable, the Organizer must obtain a State Tax Payer Identification Number and collect any sales or use taxes that are due according to law. 4.22 Signs — Temporary signage for an event (except for permissible banners across Main Street) will be allowed only on the day of the event. The number, size and location of signs must be approved during the event application review process. Only the Stillwater Police Department can post parking lot closures signs and no -parking signs. Permanent signage including but not limited to speed limit signs, directional signs, shall not be removed or covered with event signage. The use of spray paint on roadways, telephone poles, traffic signs, and sidewalks/trails is prohibited with the exception of temporary chalk -based materials. All signs must conform to the following standards: • Signs may not exceed four (4) square feet in area; and • Signs may not be more than three (3) feet in heights above grade; and • Property owners must grant permission for placement of any signs on their property; and • Signs may not be placed upon any right-of-way, in parks or on public property in a manner that creates a nuisance to adjacent owners, creates a safety hazard or blocks the view of entrances to streets or intersections. • Signs may not be placed on any telephone poles, light poles, traffic control signs, etc. 4.23 Site Plan — An overall site plan for the Event drawn to scale or showing all dimensions that depicts the location of fencing, vendors and any areas within the City, such as parks, parking lots or routes that are proposed for use for the Event, must be submitted with application. Additional items such as traffic control plans, locations of first aid, volunteer locations, water stations, spacing of vendors, barricade placement, portable restroom locations, trash location, electrical boxes needed, alcohol service area, tent locations, enter/exiting, etc. must be included on site plan. 4.24 Tents — Several city parks are maintained by a buried irrigation system. Therefore, stakes or posts longer than 12 inches and more than a quarter inch in diameter may not be used. Page 10 of 10 No staking is allowed on city parking lots or streets. Stillwater Public Works will provide irrigation locates in areas where tents will be staked according to approved site plan prior to event at no additional cost. 4.25 Camping - No camping in tents, trailers or campers is allowed by vendors during the events. Organizer must arrange to have Stillwater Fire Department inspect large tents before use. 4.26 Vendors — The Event Organizer is responsible for overseeing the requirements of all vendors. Below is a list of the Event Organizers responsibilities. • The Organizer agrees to inform any vendors that there is no camping permitted in any park or any City parking Tots. • The Organizer agrees that any vendor using cooking facilities including propane tanks, generators, electrical hookups, etc. will be inspected for safety by the Stillwater Fire Department and Washington County Public Health and Environment and Minnesota electrical inspector (if required). Inspection costs (if any) shall be paid for by the Event Organizer directly to the agency/person doing the inspection. • The Organizer agrees to ensure that all vendors' waste water be discharged into a holding tank approved by Washington County Public Health and Environment. Vendors without an approved holding tank shall discharge into grey water barrels provided by the Organizer. Disposal costs are the responsibility of the Organizer. For no reason shall grey water barrels or holding tanks be disposed into the City's sanitary or storm systems. • The Organizer is required to obtain proof of license for all food vendors, this includes vendors that are sampling, merchandising, or marketing food (e.g. salsa, jams, honey) and submit copies to Washington County Public Health and Environment as well as make sure all vendors have submitted their Washington County special event license. • Organizer must submit a list of food vendors and site map, showing distance between food vendors to Stillwater Fire Department and Washington County Public Health and Environment two weeks prior to the event. ■ Private parties on City property having a food truck must be inspected by Stillwater Fire Department. 2021 EVENT FEES I. FIRE INSPECTION; Fireworks Display Permit (Pyrotechnics) (Ord. 943) II. 1'1ISC. ADMIN FEES; Permit to Consume Temporary Liquor License Fee (12/year on -sale) Temporary Liquor License Fee (3.2% unlimited) Ess. $100 $35 per day $25 per day $25 per day III. STILLWATER PARK FEES: Park Facilities (Picnic Shelters, Gazebos, Pergolas) $100 refundable damage deposit plus one of the following fees: $50/day for Stillwater city resident $100/day for non -Stillwater city resident Ball fields (for tournaments): $300 fee & refundable damage deposit $150 Park Open Space A $100 refundable damage deposit and $50/day for non -Stillwater city resident Pioneer Park Bandshell and Lowell Park Amphitheater $100 refundable damage deposit and $125/day fee for residents and nonresidents. All groups, including not -for -profit groups and educational institutions must pay to use the Bandshell and Lowell Park Amphitheater (anytime). Events & Special Events Al! groups, including not-for-profitgroups and educational institutions must pay deposits and rental of amenities when holding any event Event permitfees for city services will be limited to the city's out-of-pocket expenses attributable to the event. Out-of-pocket expenses include such things as overtime pay for city employees, equipment that the city would need to rent for the event, once supplies, any contracted services and extraordinary use of city equipment for the event Event Application Fee Special Event Application Fee Special Event with Contract Application Fee Event Application - Late Fee Event Fees (Defined): Event No event base fee required Events with Routes - No participant fee required $100 refundable damage deposit if using a park *Per Day includes each day of event. $500 per day* Base Fee Events with Routes - $1 per registered participant $1,000 Security Deposit $0 $50 $100 $100 Special Event Special Event With Contract $500 per day* - subject to negotiated contract provisions. Events with Routes - $1 per registered participant $1,000 Security Deposit subject to negotiated contract provisions. Separate load -in day fee of $500/day will apply. Police Services Police Dept. Personnel/Officers Police Reserves Fire Department Personnel Fire Department On -Call Personnel Fee Overtime Rate - 2 hr. Minimum $15 per hour - 2 hr. Minimum Overtime Rate - 2 hr. Minimum $15 per hour - 2 hr. Minimum Materials Barricade 4' to 12' Saw Horse (No Flasher) Barricade 4' to 12' Saw Horse (With Flasher) Type III Barricades Drums Electrical use (Lowell Park) Electrical use (Parks, except Lowell Park) PD No Parking Signs Picnic Tables Portable toilet - Handicapped Portable toilets Additional Service Reflective Cones Refuse Collection Traffic Sign on stand Trash Containers $2/barricade/each day of event $5/barricade/each day of event $5/barricade/each day of event $1/drum/each day of event $20/per elec. box/each day of event $10/each day of event $3/sign/each day of event plus labor if after normal business hours $10/table/each day of event $150/event/unit $60/event/unit $25/unit/service $1/cone/each day of event Cost of staff time, $2/sign/each day of event $8/container/each day of event IV. PARKING FEES; Downtown Parking Rental Rates - Peak Season (May through October) Weekdays Lot 1 $15/day/space2 Lott $9/day/space3 Other paved city lots $1.50/day/space4 Unpaved city lots $1/day/space4 On -street parking (except on Main Sty) $9/day/space Weekends $15/day/space2 $9/day/space3 $3/day/space4 $1.50/day/space4 $9/day/space Downtown Parking Rental Rates - Off Season (November Through April) Weekday6 Weekend6 All lots: 3 hours or less Free - must be approved by Free - must be approved by Parking Commission Parking Commission All lots : > 3 hours $1.50/day/space $1.50/day/space On -street parking (except on Main St. 5) $3/day/space $3/day/space 1 Peak season weekday = Monday through Wednesday; Peak season weekend = Thursday through Sunday 2 Partial day use (or reservation) will incur only a partial day fee as follows: 0-4 hours = $5; >4 but <8 hours = $10; more than 8 hours = $15 3 Partial day use (or reservation) will incur only a partial day fee as follows: 0-4 hours = $3; >4 but <8 hours = $6; more than 8 hours = $9 4 This rate applies whether the space is used (or reserved) for a partial or full day. s On -street parking spaces cannot be reserved on Main Street. 6 Off season weekday = Monday through Thursday; off season weekend = Friday through Sunday 2021 Stillwater Events 1 Stillwater Lights 2 Downtown Public Ice Rink 3 Skate For Roses (Canceled) 4 Fat Bike Rally 5 Fire & Ice 6 Fire & Ice Pond Hockey (Canceled) 7 Frozen Flannel Curling Bonspiel 8 Brian's Bocce Ball Tournament 9 Winterfest Boot Hockey (Canceled) 10 Winterfest Cornhole Tournament 11 Settler's Glen Development Food Trucks 12 Boots At the River 13 Memorial Day Ceremony 14 Crusin' The Croix Car Show 15 Stillwater Farmers Market 16 Bike MS : MS 150 17 Block Party : 1100 block of Broadway St. N 18 Stillwater 1/2 Marathon (Canceled) 19 St. Croix Crossing 1/2 Marathon (Canceled) 20 Summer Tuesdays 21 4th of July Celebration 22 Lumberjack Days (Canceled) 23 Lumberjack Days 5k/10k (Canceled) 24 Zephyr Theatre - Broadway by the Bridge -Mamma Mia! 25 Night to Unite 26 Liberty on the Lake neighborhood garage sale 27 Opera on the River 28 Block Party : Holcombe St. 29 Lift & Loop 30 Bridge the Valley Bike Rally 31 Ragnar Relay 32 UMR Grand Classic 33 Shepherd in the Park 34 Block Party : 5th St. N 35 St. Mary's Wildrice & German Fest 36 Ascension Episcopal Church Capital Campaign 37 Rivertown Fall Art Festival 38 Harvest Fest & Giant Pumpkin Weigh -off 39 Haunted History Trolley Tours 40 St. Croix Catholic School Walk 41 Cole J. Lutz PTSD/Suicide Awareness Memorial Walk 42 Veterans Day Ceremony 43 Turkey Trot 44 Twinkle Party il. The Birthplace of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us CITY COUNCIL MEETING MINUTES February 1, 2022 REGULAR MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order at 4:32 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker (remotely), Odebrecht, Polehna Absent: None Staff present: City Administrator McCarty City Clerk Wolf City Attorney Land Community Development Director Gladhill Fire Chief Glaser Police Chief Mueller Finance Director Provos Public Works Director Sanders IT Manager Holman Library Director Troendle OTHER BUSINESS Event Policy ❑iscussion City Administrator McCarty noted that at the direction of the City Council, the staff events planning team has met numerous times since October to review and consider possible updates to the City Events Policy, focusing on City support of events management, related City costs and current fee structure. The Council may wish to consider a more generalized fee structure. Staff estimates that the City annually spends $250,000 - $300,000 of City resources to support events, while event fee revenue generally funds less than 10% of that. He discussed in detail several recommendations and requested Council direction to proceed with regard to: 1) updates to the City Events Policy and Fee Schedule; 2) Outdoor Seating/Sales Area permitting criteria to be included in policy/ordinance updates. Mayor Kozlowski noted $250,000 is not excessive considering the economic value of a year's worth of events in Stillwater. If that funding were used to hire one or two full time event coordinator positions, it may run more efficiently and free up other staff somewhat. Mr. McCarty reasoned that even with a full time event coordinator, there would still be involvement from law enforcement, public safety personnel and other staff. Councilmember Polehna commented that the City's job is to serve the public. He did not think $250,000 was excessive. Councilmember Odebrecht stated there may be opportunities to collect some of the funding and streamline the process by working with coordinators of the events. He asked about the amount of added burden when event permit applications come in late; and Mr. McCarty replied that staff has tried many mechanisms to encourage timeliness but continue to get City Council Meeting February 1, 2022 last minute applications. The City should reach out to the event organizers who regularly do events in Stillwater to consider how to streamline the process. The Council also should look at zoning ordinance provisions covering events held on private property downtown and in other areas of the City. The Parks Commission and Downtown Parking Commission should be involved. Perhaps there should be a standard fee for a parking lot rather than basing a fee on the number of stalls reserved. Mr. McCarty went on to address temporary outdoor seating and sales permits which the Council has allowed for the past two years. Currently there are 22 requests for these permits and the emergency rules are no longer in effect. The Council needs to determine whether it is going to allow these, and if so, where and under what regulations. There will be many construction projects going on downtown this summer that will constrict traffic flow. Other issues are whether there should be standardized construction for what a parklet looks like, and whenever alcohol service is expanded, the Council must determine whether the area is contiguous to the space already licensed. Lastly there should be some sort of fee structure that goes along with any permits that are issued. Mayor Kozlowski stated he has no problem with expanded footprints on private property. In other areas, although he would like to adopt a specific design for parklets like other cities do, Stillwater does not have the street space for it. Councilmember Junker stated he has no problem with expanded areas on private property. On public property, the only area he would really consider allowing the expanded footprint to continue is Union Alley. The City needs to work on other issues to clean up the downtown during this heavy construction period. Mr. McCarty added that the Met Council will now begin charging the sewer access fees for the additional square footage for these expanded areas, which it had waived during the emergency rules. Councilmember Polehna stated he is fine with expanded uses on private property, but he has a problem with giving up public property for private business use. City Attorney Land noted there is public purpose in allowing limited use of public space through an encroachment agreement for certain periods of time with certain rules. Mr. McCarty stated staff will determine how to notice the community about the direction of the Council discussion, work with legal counsel on how best to frame what is allowed, and bring a proposed framework to a future meeting for Council discussion. Councilmember Junker remarked he has heard complaints about all the sandwich boards downtown. Combined with merchandise, flower pots and benches, the sidewalks are getting cluttered and hard to navigate. Councilmember Polehna stated he would like to review Water Street, which is often blocked with delivery trucks, and revisit the design for the Chestnut Plaza to find a way to prevent cars crossing there most of the day. Police Chief Mueller stated he shares the concern about vehicles crossing Chestnut Plaza and Sam Bloomer way, considering the bike trails and pedestrian access all in the same area. Mr. McCarty summarized that staff will work on outdoor seating and sales permit standards, and guidelines for private properties. On special events, staff will work with event organizers on possible fee structure changes and ways to streamline the process. Page 2 of 4 iliwater THE BIRTHPLACE OF MINNESOIA To: Parks and Recreation Commission From: Jason Grode, Parks Superintendent Meeting Date: March 28, 2022 Re: Parks Sign Inventory and Discussion BACKGROUND Recently, the Parks and Recreation Commission and city staff have received feedback regarding signage at Parks, Open Spaces and Trails. The feedback has included the following: there are multiple city parks that do not have any signage at all, there is signage that is inadequate or lacks information for users of those spaces, and consideration could be made for consistent branding on signage throughout the City. Included in the meeting packet is an inventory showing which Parks have signage, which ones do not and the condition of them. There are also some parks that have their own style of signage including: Teddy Bear Park and Washington Square Park. Also included in this meeting packet are pictures of existing signs throughout the City of Stillwater and pictures of signs from other Cities and Counties in the nearby area. SPECIFIC REQUEST Staff is looking for feedback and direction on moving forward with plans for signage at Parks, Open Spaces and/or Trails throughout the City. Existing City of Stillwater Parks and Open Space Signs <Standard Signage> NATURAL AREA ENTRANCE LEASH AND CLEAN UP AFTER YOUR PET NO MOTORIZED VEHICLES ALLOWED Examples of Signs from Other Cities and Counties City of Oakdale (Nature Preserve Trail Map): Download this park map M your phone a uee your phone's GPS M continually locate yoursarf wnluin the pa. It's free aM easy Dm,Mao th Arena Map APP Android 105 (Step 2, mx, Open Po Apan. Map app, carte Map app 8.,Fortr account :Ma nee.on eavur� . EOuru ms oa Tap the 'Oakdale Nature Preserve Trails' Map make sure your prune's GPS Ls lamed on! wllal Washington County (Cottage Grove Ravine Regional Park): ottage Grove Iran 1 Regional Paric 11,1 DP- Examples of Signs from Other Cities and Counties Washington County (Point Douglas Park): WritIrecm 1;3114 IcL,ate ira Po Ira ]xongbas Park NHL Ha 113 vim h}fn Park Name Park Location Sign Location Sign Condition Notes Anez Ridge Park Shelton & Tuenge Dr Center of park Needs Paint Benson Park North side of W Orleans St Center of park in landscape Needs Paint Bergman Park Bergman Dr, Judd Tr, Timber Way S/E corner of park in lanscape Needs Paint Bridgeview Park South of Nelson St along river n/a No Sign Bonse Field Lily Lake upper softball field West of parking lot Needs Paint Boutwell Cemetary 3325 Boutwell Ave Top of landscape Needs Paint Clean up landscape area Brown's Creek Reserve McKusick Rd and Neal Ave n/a No Sign Creekside Park Creekside Crossing & Creekside Circle Center of park by pavillion Needs Paint Croixwood Open Space Nightengale Blvd & north of Marine Cir n/a No Sign Dog Park Jaycee ball fields of Cty Rd 12 West of entrance OK Not standard park sign Heritage Square Park Liberty Parkway & Heritage Ct Center of park on pavillion OK Not standard park sign Kolliner Park Wisconsin side of river n/a No Sign Legends Gazebo Legends Blvd & Ilo way n/a No Sign Legends Park Barons Way & Delano Way N/E corner of park in landscape Needs Paint Liberty Square Settlers Way & New England Place On four sides of center pavillion OK Not standard park sign Lily Lake Park 1208 S Greeley St n/a No Sign Other signs for fields Long Lake Nature Area Stapes & Sawyer Place n/a No Sign Long Lake Open Space South end of Nightengale Blvd n/a No Sign Lowell Park Water Street, along river n/a No Sign Lumberjack Landing 1513 Main St (North Aiple property) n/a No Sign McKusick Lake Trail & Dike North of McKusick Lake off McKusick Rd n/a No Sign McKusick Park Owens St & McKusick Rd n/a No Sign Meadowlark Park Crestwood Terrace off Fairmeadows Rd At entrace off Crestwood Needs Paint Needs second sign @ Interlachen Millbrook Field West SE corner of Hwy 96 & Cty Rd 15 n/a No Sign Millbrook Park Hwy 96 & Millbrook Circle n/a No Sign Millbrook Open Space White Pine Way & Millbrook Circle n/a No Sign Mini (Len's) Park Greeley St & Myrtle St n/a No Sign Clean up trees/shrubs Nightengale Park Open Space Nightengale Blvd toward Nightengale Court At entrance in trees Needs Paint Trim trees North Hill Community Garden Martha St & Aspen St SE corner of park OK Northland Park 25 Northland Blvd & County Rd 12 At entrace in landscape Needs Paint Northland Open Space East Northland Blvd & Croixwood Blvd n/a No Sign Northland Open Space West Northland Blvd & Croixwood Blvd n/a No Sign O'Brien Field Lily Lake lower ball field SE corner of park in landscape OK Park Name Park Location Sign Location Sign Condition Notes Old Athletic Field 6th Ave between Burlington & Orleans n/a No Sign School district? Pioneer Park 515 N 2nd St & Laurel St n/a No Sign Postal Park 9Suken Garden) 2nd St between Myrtle & Commercial n/a No Sign Prairie Park Macey Way in Settlers Glen North side of entrace Needs Paint Public Works Park Boutwell Ave next to Public Works n/a No Sign Ramsey Grove Park Ramsey St, Grove St & Myrtle St N/E corner in landscape OK Schulenberg Park N 2nd St & Hazel St In center of park by pavillion OK Find better location? Settlers Park Rutherford Rd & Settlers Way n/a No Sign Skateboard Park W of Washignton Ave on Curve Crest Blvd n/a No Sign St Croix Valley Rec Center 1675 Market Drive Name on building OK Front sign broken, not standard sign Staples Park Wilkins St & Martha St n/a No Sign Sunrise Park Sunrise Ave & Hidden Valley Ln In front landscape OK Clean up landscape ? Sunrise Soccer Field Cty Rd 5, south of Croixwood Blvd n/a No Sign Teddy Bear Park 207 Nelson St E On Wall OK Not standard park sign Triangle Park S Broadway St & Willard St Center of park in landscape OK Washington Square 815 Greeley St In landscape OK Not standard park sign iliwater THE BIRTHPLACE OF MINNESOIA To: Parks and Recreation Commission From: Jason Grode, Parks Superintendent Meeting Date: March 28, 2022 Re: City Parks and Open Space Issues Discussion BACKGROUND In the past, the City of Stillwater staff and the Parks and Recreation Commission have received complaints about people littering or leaving personal property on City of Stillwater property or maintaining natural areas that are not intended to be maintained or mowed. At the February 28, 2022, Parks and Recreation Commission Meeting, Margaret Boettcher presented a report of concerns she brought up during the open forum at the January meeting. Her report reviewed the history of action taken by the City Council back in 2010 and provided documents and photos showing current private use on City of Stillwater property. She also included a list of requested action items to the Parks and Recreation Commission and the City including removal of the items mentioned in her report, a letter from the City to residents along Nightingale Boulevard to remove debris from the parkland or natural area and requesting the installation of signs identifying the edge of the parkland or City property. In past years when concerns like this are brought to the attention of the City of Stillwater, the city staff responds to the concern and works to resolve the issue in a reasonable amount of time. This process may involve City staff time to determine the correct lot dimensions and lot border, sending a notice to the nearby residents and moving forward with the work involved with cleaning up or resolving the issue on city property. Included in this meeting packet is the report that was submitted by Margaret Boettcher at the February 22nd meeting, a review of the scope of the areas that the Parks and Recreation Commission oversees and an update City-wide map of parks, open spaces and trail property. SPECIFIC REQUEST Staff is looking for feedback from the Parks and Recreation Commission on moving forward with the actions requested in the report. 2022 REPORT TO PARKS COMMISSION, February 28, 2022, Margaret Boettcher A. JUNE 1, 2010, RESULT OF MY PRESENTATION TO CITY COUNCIL 1. Private property boundaries re -surveyed along Nightingale Blvd 2. Letter by City Attorney, Mike Magneson, to property owners requesting they remove brush, woodpiles, fences posts, small sheds etc. from Nightingale Parkland along Long Lake. Most all property owners complied. 3. Entrance #2 to Nightingale Parkland to Long Lake was brushed out, widened, and entrance sign was replaced. 4. Entrance Sign #5 which had been removed was replaced 5. All 5 entrance signs now read "Nightingale Natural Area" on the Long Lake Side 6. In summer of 2011, Entrance Sign #3 which had been removed was replaced, the landscaping and brush and all obstacles were removed. Entrance widened to its original 30 feet. 7. Entrances are now maintained, mowed every summer and fallen branches are removed by city B. CURRENT UPDATE, 2022 1. Picture # 1, Long Lake Side of Nightingale Natural Area and Small Island Entrance #3 to Nightingale Natural Area, sign restored, landscaping and debris removed, summer of 2011. Mowed and maintained every summer • Small dock installed on island by a previous land owner. • Debris accumulated in 2021 on island, mostly removed in January of 2022 by concerned residents • Remaining debris on island, broken cement blocks, lumber, whiskey bottles and cans frozen under snow 2. Picture #2, Nightingale Parkland around Brewer's Pond off the southern end of Nightingale Blvd • Nightingale Park Entrance Sign, entrance mowed and maintained • Nightingale Natural Area Sign across from Nightingale Park Entrance Sign, sign has been removed again since being replaced in 2010 • Large piles of brush, tree limbs, Christmas trees, leaves on Parkland • Abandoned boat C. REQUEST TO THE PARKS COMMISSION • A letter to residents from the City Attorney to residents of Nightingale Blvd to remove all debris from Nightingale Parkland or Natural Area • Removal of abandoned boat along Brewer's Pond • Removal of small dock installed on the island • Removal of dock installed on the residential side of the lake that has now fallen into the water (a restored lake shore), approximately behind 700 and 708 Nightingale • The installation of signs marking the Long Lake side of the Natural Area, the island, and the Nightingale Parkland where it edges on private property Stillwater, MN Code of Ordinances Chapter 48 - PARKS AND RECREATION Footnotes: --- (1) --- Cross reference— Streets, alleys and public property, ch. 24. ARTICLE I. - IN GENERAL Sec. 48-1. - Parks and recreation commission. Subd. 1. Establishment. There is hereby created a parks and recreation commission ("commission"), that upon the passage and publication of this ordinance will be the successor to the current parks and recreation board, which is hereby abolished. Subd. 2. Powers. The commission will have the powers necessary to carry out the functions and duties set forth in this section. Subd.3. Function. (1) The commission must advise the city council and other advisory commissions regarding matters relevant to the park, open space and recreation function, including, but not limited to, the expansion of and plans for the development of city park, trails and recreational facilities. (2) The commission must monitor and reflect the attitudes and concerns of the citizens of Stillwater relative to the park and open space system and recreational programs and advise the city council of citizen attitudes and policy matters relevant to the park, trails, open space and recreation needs in the city. Subd. 4. Duties. The commission, with the assistance of city staff must: (1) Develop and recommend to the city council, and upon the council's adoption, monitor the execution of a comprehensive plan and park open space classification system for park and recreation facilities in the city and make recommendations for changes it deems necessary. (2) Annually report to the city council regarding achievements toward fulfillment of the comprehensive plan and recommend amendments to the comprehensive plan. (3) Frequently visit city parks and keep informed of current recreation programs in order to continually review and evaluate the park and open space development and recreation programming. (4) Develop and recommend methods to stimulate positive public interest in park and recreation facilities and programs. (5) Develop and recommend feasible methods of discouraging vandalism and destruction of city park facilities. (6) Develop and recommend feasible methods of financing city park improvements. (7) Serve as a forum for the citizens of the city to voice opinions regarding open space acquisition, park and recreation activities. (8) Promote coordination with the school district serving Stillwater, encouraging the interchangeable use of Stillwater, MN Code of Ordinances city and school district facilities and programs to the best interest of citizens of the city. (9) Encourage dissemination of information to and coordination with city organizations interested in the park and recreation involvement such as garden clubs, athletic groups and civic organizations. (10) Encourage coordination with other communities and agencies in matters beneficial to the park and recreation function. (11) Develop and transmit recommended capital improvements annually to the city council for inclusion in the capital improvements program. (12) Review and make recommendations to the city council on development proposals, consistent with adopted policies, ordinances, regulations and the comprehensive plan. (13) Review and recommend items to be included in the park and recreation annual budget. Subd. 5. Staff (1) The public works superintendent is responsible for the preparation and update of all plans regarding municipal park and recreation facilities and for the communication of the plans to the commission. The public works superintendent must coordinate the work with the commission and delineate activities in the work program for the commission, in order that it may provide citizen participation in the preparation and carrying out of various recreation and park projects. The public works superintendent must keep the commission informed of all actions of the city council and other city commissions relevant to the function of the commission and with the assistance of the public works director is responsible for the training and orientation of all new commission members. The public works superintendent must cause to be prepared an agenda for each commission meeting and must submit the agenda to the commission in a timely manner. The public works superintendent shall attend meetings as may be required by the commission. (2) The public works superintendent is responsible for the maintenance of park and recreation facilities. The public works superintendent must cooperate with the public works director and community development director in the development of plans for park and recreation facilities and coordinate and administer all phases of park and recreation implementation. The public works director and/or community development director must attend meetings as may be required by the commission and keep the commission informed on park and recreation facility maintenance programs and budgetary needs. The public works director may request to assign a qualified member of the community development or engineering department to assit is carrying out the duties and responsibilities required by this section. (Ord. No. 663, 6-2-87; Ord. No. 750, 1-7-92; Ord. No. 896, 5-16-00; Ord. No. 1008, § 4, 7-7-09, Ord. No. 1014, § 1, 3-2-10; Ord. No. 1094, § 4, 5-16-17; Ord. No. 1113, §§ 5-7, 10-2-18) Cross reference— City administration, ch. 22; conditions for appointment to city boards and commissions, § 22-8. Sec. 48-2. - Use of parks. Subd. 1, Definitions. The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this subdivision, except where the context clearly indicates a different meaning: 2/11 Stillwater, MN Code of Ordinances Public parks or park means real property owned by the city devoted to recreational use. Subd. 2. Defacing or destroying property. No person may deface, destroy, diminish or impair the value of public or private property located within any public park in the city including buildings or structures, or trees, shrubs or vegetation. Subd. 3. Parking and driving of vehicles. No person may drive a motorized vehicle in a public park other than on public roads within the park. No person may park a motorized vehicle in a public park in an area not specifically posted with signs permitting parking of motorized vehicles nor in an area posted with signs prohibiting parking. Subd. 4. Speed of vehicles. No person may drive or operate a motorized vehicle at a speed in excess of 15 mph in any park unless legally signed for a higher speed. Subd. 5. Open fires. No person may build a fire in any place in any park except in fireplaces or receptacles provided for the building of fires or in an area specifically posted with signs permitting the building of an open fire. Subd. 6. Swimming or wading in certain areas. No person may wade or swim in an area in which signs have been posted prohibiting swimming or wading. In all areas wherein swimming and wading is permitted, the city council has the authority by resolution to prohibit the use of equipment dangerous to persons swimming or wading and to prohibit activities or conduct as dangerous or hazardous. Subd. 7. Dogs and pets are permitted in all City of Stillwater public parks, except Teddy Bear Park, subject to the regulations and restrictions set forth in City Code, Section 27-1, Subd. 6.a. and Subd. 7. No dogs or pets, except service animals and zoo animals, may be in or upon Teddy Bear Park. (Code 1980, § 48.02; Ord. No. 930, § 2, 10-15-02; Ord. No. 975, § 2.A, 7-18-06) Sec. 48-3. - Regulating Use of Lily Lake, McKusick Lake and Lily Lake Park. Subd. 1. Definitions. The following words, terms and phrases, when used in this section, shall have the meanings ascribed to them in this subdivision, except where the context clearly indicates a different meaning: Alcoholic beverage means intoxicating liquor, as defined in the state statutes. Beach premises means that part of Lily Lake Park described as follows: That area bounded on the south by the arena -beach house building; bounded on the west and the east by chainlink fences running north and south to the water's edge and continuing into the water of Lily Lake by strings of white floating logs; bounded on the north by a string of white painted floating logs running east and west. Flotation devices means any air inflated, styrofoam or other buoyant devices including, but not limited to, inner tubes and air mattresses, other than a U.S. Coast Guard approved life buoy or life jacket, when properly worn. Lily Lake Park means that property owned by the city used as a public park and abutting on Lily Lake described as follows: Lots 14 and 15, block 20, Holcombe's Second Addition to the city, according to the plat thereof on file and of record in the office of the Register of Deeds in and for Washington County, Minnesota. Also all that part of the SW14 of the NW%/a of Section 33, Township 30, Range 20 described as follows: Beginning at a point where the south line of lot 14, block 20, Holcombe's Second Addition to where the city intersects with the westerly line of South Greeley Street; thence south along the westerly line of South Greeley Street 195.2 feet to an iron pipe; thence continuing southerly along the westerly line of South Greeley Street 155.4 feet to an iron pipe; thence continuing southerly along the westerly line of 3/11 Stillwater, MN Code of Ordinances South Greeley Street 284.0 feet to an iron pipe; thence deflecting to the right 122 degrees 1 minute 692.1 feet to an iron pipe on the west line of such SW'/4 of the NW1/4; thence north along such west line to the NWT/a of such SW1/4 of the NW'/4; thence east along the north line of such SW1/4 of the NW1/4, being also the south line of lot 15, block 20, Holcombe's Second Addition, to the point of beginning. And also all that part of the NE1/4 of Section 32 Township 30 North, Range 20 West, in the City of Stillwater, Minnesota, described as follows: Commencing at the southeast corner of the NE1/4 of Section 32, Township 30 North, Range 20 West, Stillwater, Minnesota; thence north along the east line of such SectiorL 32 for 807 feet to the point of beginning of this description; thence northwesterly by a deflection angle to the left 50 degrees 55 minutes for 386.6 feet, thence north by a flection angle to the right 50 degrees 55 minutes for 1.026 feet to its intersection with a line drawn parallel and 561.84 feet south of the north line of such Section 32; thence east along such line drawn parallel and 561.84 feet south of the north line of such Section 32 for 300 feet to its intersection with such east line of Section 32; thence south along such east line of Section 32 for 1,269.56 feet to the point of beginning. Power -operated watercraft means any watercraft, including seaplanes when not airborne, which is propelled by any means other than sail, oars, paddles, poles, foot -operated paddle wheels or electric trolling motors. State Law reference— Intoxicating liquor defined, Minn. Stat. § 340A.101, subd. 14. Subd. 2. Power -operated watercraft. No person may operate a power -operated watercraft on Lily Lake or McKusick Lake at any time. (Ord. No. 888, §§ 1, 2, 2-1-00) Subd. 3. Flotation devices. No person may enter the waters of Lily Lake Park with a flotation device or use the device within the beach premises for other than emergency purposes. Subd. 4. Entry to Lily Lake. No person may enter the waters on Lily Lake from the shoreline of Lily Lake Park as previously described in this section except at places designated by signs constructed and erected as follows: A metal sign plat, stating either "boat launching" or "swimming area" and erected on standard channel steel signposts. Subd. 5. Alcoholic beverages. No person may convey or consume any alcoholic beverages upon the beach premises. Subd. 6. Hours of use of beach premises. No person may be present upon the beach premises or use beach equipment during hours when the beach premises are not supervised by lifeguards or instructors employed for that purpose by the city or other authorized agency. Subd. 7. Penalty. Any person who violates any provision of this section is guilty of a misdemeanor. (Code 1980, § 48.03) Sec. 48-4. - Consumption and possession of intoxicating liquor and 3.2 percent malt liquor in City of Stillwater Parks. Subd. 1. Prohibited generally. No person may consume upon, introduce upon or have in his possession upon any City of Stillwater public park any intoxicating liquor or 3.2 percent malt liquor, as defined in Minn. Stat. ch. 340A without a permit issued by the City. The fee for permit may be established by resolution of the city council. The city council may, by resolution, designate certain parks as an alcohol free park effectively prohibiting all intoxicating liquor or 3.2 percent malt liquor, as defined in Minn. Stat. ch. 340A in designated parks. (Code 1980, § 48.04; Ord. No. 975, § 2.B, 7-18-06) 4111 Stillwater, MN Code of Ordinances Cross reference— Liquor generally, ch. 43. Sec. 48-5. - Prohibited hours for certain acts. Subd. 1. Prohibited hours for certain acts generally. It is unlawful for any person to be present in or upon the public parks within the city between the hours of 10:00 p.m. and 6:00 a.m. when that person does loiter or make undue noise by shouting or yelling, or when that person otherwise disturbs the peace and quite of the city. Subd. 2. Prohibited hours for Teddy Bear Park. It is unlawful for any person to be present in or upon Teddy Bear Park between the hours of 8:00 p.m. or dusk, whichever is earlier, and 8:00 a.m. Subd. 3. Exemptions by city council. The city council may, upon its own motion or upon application, waive prohibition of subdivisions 1 and 2 of this section for specific occasions, groups or individuals, upon reasonable assurances that the safety and welfare of the public and the peace and quiet of the city will be protected. (Code 1980, § 48.05; Ord. No. 975, § 2.C, 7-18-06) Cross reference— Liquor generally, ch. 43. Sec. 48-6. - Regulating the St. Croix River waterfront; providing for safety and comfort of persons using the waterfront, regulating and providing standards for docks. Subd. 1. Waterfront defined. Waterfront means any property abutting on the St. Croix River located within the corporate limits of the city, and including that portion of the surface of the St. Croix River over which the city has lawful jurisdiction. Subd. 2. Reckless or careless operation. No person may operate a boat in a reckless or careless manner or at an excessive rate of speed so as to endanger or to be likely to endanger the life or property of any person. No person may operate a boat at a rate of speed which causes waves to damage docks, wharves or boats moored to docks or wharves along the water. In addition, the wake restrictions contained in state department of natural resources rules, NR 220.D.1.e. are hereby adopted by reference. Every provision contained therein is made a part of this section as if fully set forth in this subdivision. Subd. 3. Disturbing other boats. No person may operate a boat in such a manner as to unjustifiably or unnecessarily disturb, frighten or endanger the occupants of any other boat or throw up a dangerous wake when approaching another boat. Subd. 4. Abandoned boats. Every boat in the water subject to this section which is abandoned or which becomes a menace to navigation or unseaworthy or sinks, grounds or becomes otherwise disabled, is hereby declared to be a nuisance, and the owner or person in charge thereof shall abate such nuisance within seven days after notice from the director of public safety of the city. If the nuisance is not abated within the time, the city must abate the nuisance and charge the cost of the abatement as a lien against the vessel so removed. Subd. 5. Improper mooring. No boat may be moored at places that are lawfully posted "No Mooring" by order of the Stillwater Port Authority. Subd. 6. Boats to observe health and conduct rules. The owner or person in charge of or occupying boats docked at or moored to land, docks, piers or wharves abutting the water shall observe all health and sanitary regulations of the city and all ordinances of the city relating to the conduct of persons and prohibiting acts 5/11 Stillwater, MN Code of Ordinances contrary to public health, safety and peace. Subd. 7. Operating under the influence of alcoholic beverages. No person may operate a boat while under the influence of intoxicating liquor, narcotic drugs or controlled substances. State Law reference— Prohibited drugs, Minn. Stat. ch. 152. Subd. 8. Heads. All boats with heads must have a marine toilet system that is U.S. Coast Guard certified and meets current pollution standards of the city and any regulatory agency with legal jurisdiction applicable to marine toilet systems. Subd. 9. Open fires. No person may build a fire in any area subject to this section except in a fireplace or receptacle provided for the building of fires in an area specifically posted by the Stillwater Port Authority with signs permitting the building of an open fire. Subd. Swimming or camping. No person may wade, swim or camp except in an area where signs have been posted 10. permitting swimming, camping or wading by order of the Stillwater Port Authority. Subd. Time of dockage; boarding for hires. No person may tie up, moor or beach a boat or other vessel in any area 11. subject to this section for more than eight continuous hours without first having obtained a wharfage permit from the city. This restriction does not apply to duly authorized and permitted docks or marinas. No vessel or charter boat is allowed to take on passengers or otherwise board for hire within the waterfront of the city without first having obtained a wharfage permit from the city. Subd. Dock permits required. No person may establish, construct or operate a dock, pier, wharf or other similar 12. appurtenance without having obtained a dock permit. Subd. Other governmental agency permits. As a condition precedent to the filing of an application for a dock permit 13. under this section, the applicant must have obtained all other permits that are required by any other governmental agency having appropriate jurisdiction, including the state department of natural resources and the U.S. Army Corps of Engineers. Subd. Adoption of state law provisions regarding watercraft operation. Minn. Stat. 55 86B.311-86B.461 regarding 14. the operation of watercraft are hereby adopted by reference. Every provision contained therein is hereby adopted and made a part of this section. Subd. Penalties. Violation of any provision of this section is a misdemeanor. However this section does not preclude 15. civil actions if directed by the city council. (Code 1980, § 48.11) Sec. 48-7. - Use and operation of watercraft on Long Lake. Subd. 1. Application. This section applies to the waters of Long Lake, located in sections 30 and 31, township 30 north, range 20 west, in the city. Subd. 2. Definitions. Terms used in this section related to boating are defined in Minn. Stat. § 86B.005. Subd. 3. Horsepower limit. With the exception of pontoon boats, watercraft used on Long Lake may not be powered by motors exceeding ten horsepower. Pontoon boats may not be powered by motors exceeding 25 horsepower. 6/11 Stillwater, MN Code of Ordinances Subd. 4. Enforcement. Primary enforcement of this section shall rest with the county sheriff's department and the city police department. This, however, shall not preclude enforcement by other licensed peace officers. Subd. 5. Exemptions. All authorized resource management, emergency and enforcement personnel, when acting in the performance of their assigned duties, are exempt from the provisions of this section. Subd. 6. Public notification. It shall be the responsibility of the city to provide for adequate notification of the public, including the placement of any necessary buoys or signs. Subd. 7. Penalties. Any person who violates any of the provisions of this section is guilty of a misdemeanor and may be fined by a fine of not more than $700.00 or by imprisonment of not more than 90 days, or both. (Ord. No. 845, §§ 1-7, 1-6-98) Secs. 48-8-48-50. - Reserved. ARTICLE II. - PARK AND TRAIL DEDICATION REQUIREMENTS Footnotes: --- (2) --- Editor's note— Ord. No. 963, §§ 1-10, adopted Oct_ 18, 2005, was not specifically amendatory of the Code and has been included as art. 1I, § 48-51, at the discretion of the editor. Sec. 48-51. - Established. The City Council of City of Stillwater does ordain: Subd. 1. Authority. The State of Minnesota has enacted Minnesota Statutes 462.358, subdivision 2(b) which gives authority to the cities to require that a reasonable portion of any proposed subdivision be dedicated to the public, or preserved for public use as parks, playgrounds, trails or open space. The City of Stillwater has, by this section, chosen to exercise this authority in establishing minimum requirements for meeting this public need. Subd. 2. Purpose. The city council recognizes that preservation of land for park, playground, trails, and public open space purposes as it relates to the use and development of land is essential to maintaining a healthful, safe and desirable environment. The city must not only provide these necessary facilities for citizens of today, but also for the future needs of the city as described in the Comprehensive Plan. It is recognized by the city council that the demand for park, playground, trails and public open space within a municipality is directly related to the density and intensity of development permitted and allowed within any area. Urban development means greater numbers of people and higher demands for park, playground, trails and public open space. The basis for calculating the amount of land needed to be dedicated or preserved for the purposes set forth in this section; the essential connection between the dedication required by this section and the purpose sought to be achieved; and the basis for calculating the proportional share of each development based on the burden to the city created by the increase in population that will be generated by each development is as set forth in this section. In 7/11 Stillwater, MN Code of Ordinances further explanation of the basis described in this paragraph, this section adopts by reference pages 8-1 through 8-6 of the comprehensive plan of the city, and the maps and drawings associated with those pages as if fully set forth in this section verbatim. It is the policy of Stillwater that the following guidelines for the dedication of land for park, playground and public open space purposes (or cash contributions in lieu of dedication) in the subdividing and developing of land are appropriate. Subd. 3. Residential park land dedication. Residential park land as envisioned by this section is that land suitable for active park use, such as playgrounds and ball fields, or suitable for active play areas for small children. It is imperative, therefore, that the land be reasonably flat and in one contiguous parcel rather than small scattered parcels. The amount of land to be dedicated is based on the proposed residential density using the net developable land area. The formula for land dedication: The greater of: 1) proposed units per acre; or 2) zoned density. Dwelling Unit Density per acre 0-1.9 units Land to be Dedicated 10% 2.0-3.5 units 110/0 3.6-5.9 units 12% 6-10 units 10+ units 13% Additional .5% for each unit over 10 Commercial 7.5% of net developable land area Subd. 4. Residential trail requirements. In addition to the requirements of subd. 3, the subdivider must dedicate and improve trails and trailways that are depicted for the property on the city's most current comprehensive trail plan, or if not depicted on the comprehensive trail plan, have the potential for connection to the comprehensive trail system. If trail dedication and construction is not feasible in the opinion of the city, the subdivider may pay a fee of $500.00 per unit in lieu of dedication and construction. 8/11 Stillwater, MN Code of Ordinances The basis for requiring the dedication and improvement of trails in addition to the dedication of land for active parks is threefold. First, trails are normally eight feet in width and therefore more than one mile of trial would need to be dedicated to equal one acre of land. Further, trials are often dedicated and constructed within set back or yard space; or within natural areas or conservation easements; or land that is otherwise unbuildable, because of various restrictions. Second, trails are increasingly important as a means of transportation that is an alternative to the automobile. In this way, a trail is merely a street for pedestrians, and just as it is permissible to require a developer to dedicate and construct streets for automobiles, it is reasonable that a developer be required to dedicate and construct streets for people transportation, on foot or bicycle. Third, the trails within any development allow connection to the city net trail system. In this way, the residents of any new development increase the burden on the remainder of the city trail system. It is only reasonable therefore that any development provide trail access for the remainder of the city, since the remainder of the city will be burdened by the development. Subd. 5. Guidelines for accepting dedication of land for public park purposes. A. Land proposed to be dedicated for public purposes must meet the needs of the city as described in the Stillwater Comprehensive Plan. B. Prior to dedication, the subdivider must deliver to the city attorney, an abstract of title or registered property abstract evidencing good and marketable title, free and clear of any mortgages, liens, encumbrances, assessments and taxes. The conveyance documents must be in a form acceptable to the city attorney. C. The required dedication or payment of fees -in -lieu of land dedication must be made before final plat approval. D. The removal of trees, topsoil, storage of construction equipment, burying of construction debris or stockpiling of surplus soil on dedicated land is strictly forbidden without the prior written review by the parks and recreation commission and approval of the community development director. E. Grading and utility plans, which may effect or impact the proposed park dedication, must be reviewed and approved by the community development director and parks and recreation commission prior to dedication. F. To be eligible for park dedication credit, land dedication is to be located outside of drainways, flood plains or ponding areas after the site has been developed. Grades exceeding 12 percent or that are unsuitable for park development may be considered for partial dedication. G. Where subdividers and developers of land provide significant amenities such as, but not limited to swimming pools, tennis courts, or ball fields, within the development for the benefit of those residing or working therein, and where, in the judgment of the parks and recreation commission, the amenities significantly reduce the demands for public recreational facilities to serve the development, the community development director may recommend to the parks and recreation commission that the 9/11 Stillwater, MN Code of Ordinances amount of land to be dedicated for park, playground and public open space (or cash contribution in lieu of dedication) be reduced by an amount not to exceed 50 percent of the amount calculated under subd. 2 above. H. The city, upon review, may determine that the developer must create and maintain some form of private on -site recreation use by the site residents such as tot lots and open play space. This requirement may be in addition to the land or cash dedication requirement. Subd. 6. Cash payment in lieu of dedication, residential. If, at the option of the city upon review and recommendation of the parks and recreation commission, it is determined that a cash payment in lieu of land dedication shall be made, the cash shall be placed in a special fund for parks and recreation use and deposited by the developer with the city prior to final plat approval. The in lieu park fee shall be based on the following guidelines: Single-family residential/commercial condominium lot $2,000.00 per unit Duplexes 1,500.00 per unit Townhomes 1,500.00 per unit Multifamily 1,500.00 per unit Subd. 7. Combination land and cash dedication. The city may require the subdivider or developer to make a combination cash and land dedication pursuant to the following formula: A. The amount of land which could be required in accordance with subd. 3 shall be calculated. B. From the total calculated in subparagraph A. above, the actual amount of land the city determines to be needed to fulfill the purposes of this subd. 7 shall be subtracted. C. The balance arrived at in subparagraph B. above, shall be converted into a cash contribution in lieu of land dedication pursuant to a standard formula established by the city, which formula takes into consideration such things as, but not necessarily limited to, the fair market value of the property in the plat, subdivision or development and the percentage of the total park dedication obligation represented by the said balance. Subd. 8. Industrial/commercial dedication requirements. Subdividers and developers of commercial/industrial land, including commercial/industrial portions of planned developments, shall be required at the time the site plan is approved and building permits are issued to dedicate to the city for park, playground and public open space purposes, seven and one-half percent of the net land area within the development as determined by the city according to the guidelines set forth in subd. 3 of this section. Subd. 9. Cash payment in lieu of dedication, commercial and industrial. In those cases where the city does not require park or open space dedication within a development, the city shall require payment of fees in lieu of land dedication in an amount equal to the net land area required in subd. 3 above. Cash shall be contributed at the time of 10/11 Stillwater, MN Code of Ordinances approval of each final plat or at the time of site plan or building permit approval as determined by the city. The city council, upon review and recommendation of the parks and recreation commission, may review and determine by resolution an adjustment to the fee based upon the city's estimate of the average value of undeveloped commercial or industrial land in the city. Subd. 10. Required p/an and improvements to parks. The developer or subdivider is responsible for preparing a concept park plan or trail plan based on the parks, open space and trails plan as identified in the comprehensive plan as approved by the parks commission, and for making certain improvements to their developments for parks, playgrounds and public open space purposes as follows: A. Provide finished grading, appropriate ground cover or sodding for playground, paved trails and perimeter landscaping. B. Establish park boundary comers for the purpose of erecting park limit signs. The developer shall contact the appropriate parks and recreation department personnel for the purpose of identifying park property corners. C. Provide sufficient improved public road access of no less than 300 feet for neighborhood parks and additional frontage for community parks. (Ord. No. 963, §§ 1-10, 10-18-05) COUNTY RL CHE DR. BROWNS CREEK TRAIL (DNR) URVE CREST BLVD. COUNTY BROWNS CREEK TRAIL (DNR) 1 LOOP TRAIL \S LOOP TRAIL illwatei The Birthplace of Minnesota EPublic Restrooms PI Public Parking . Public Trail/Sidewalk PARKS 1. PIONEER PARK 2. LILY LAKE PARK 3. WASHINGTON PARK 4. LOWELL PARK 5. NORTHLAND PARK 6. SUNRISE PARK 7. MEADOWLARK PARK 8. RAMSEY- GROVE PARK 9. STAPLES FIELD 10. TRIANGLE PARK 11. SCHULENBERG PARK 12. McKUSICK PARK 13. BENSON PARK 14. ANEZ RIDGE PARK 15. KOLLINER PARK 16. NIGHTINGALE PARK 17. BROWN'S CREEK PARK 18. BROWN'S CREEK NATURE PRESERVE 19. LEGENDS GAZEBO 20. CROIXWOOD OPEN SPACE 21. LONG LAKE OPEN SPACE 22. St. CROIX VALLEY REC. CENTER 23. McKUSICK LAKE TRAIL & DYKE 24. CREEKSIDE PARK 25. SETTLERS PARK 26. HERITAGE PARK 27. LEGENDS PARK 28. LONG LAKE NATURE AREA 29. PUBLIC WORKS PARK 30. PRAIRIE PARK 31. BERGMAN PARK 32. TEDDY BEAR PARK 33. LIBERTY SQUARE 34. SKATEBOARD PARK 35. MILLBROOK PARK 36. MILLBROOK OPEN SPACE 37. DOG PARK 38. BRIDGEVIEW PARK 39. LUMBERJACK LANDING 40. MILLBROOK FIELD WEST SCHOOL DISTRICT PROPERTY 43. RUTHERFORD ELEMENTARY SCHOOL 44. LILY LAKE ELEMENTARY SCHOOL 45. JAYCEE BALL FIELDS 46. STONEBRIDGE ELEMENTARY SCHOOL 47. WASHINGTON CHARTER SCHOOL 48. STILLWATER JUNIOR HIGHSCHOOL 49. OLD ATHLETIC FIELD 50. OAK PARK HEIGHTS ELEMENTARY SCHOOL POINTS OF INTEREST 60. CITY HALL 61. POST OFFICE 62. LIBRARY 63. WATER DEPARTMENT 64. WASHINGTON GOVERNMENT CENTER 65. LICENSE CENTER 66. LAKEVIEW HOSPITAL 67. FIRE STATION 68. PUBLIC WORKS 69. HISTORIC LIFT BRIDGE 0 Miles 0.3 0.6 I I