HomeMy WebLinkAbout2022-03-01 CC Agenda PacketZoom Meeting
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/1/2022
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3/1/2022
ACCESSORY STRUCTURES AND
USES
City Council Policy Discussion
March I , 2022
BACKGROUND
Trend Changes
Pandemic increased homeowner space needs
Rise in use of non-traditional structures
Conservation District design considerations
November, 2021 Planning Commission Discussion
NOVEMBER, 2021 PLANNING COMMISSION
Bulk (height and square footage) and setback regulations in various districts
and for various uses
Non-traditional accessory structures
The use of accessory structures or a portion thereof
COUNCIL DISCUSSION
Accessory Structure Uses
Total Accessory Structures and Coverage Limitations
Massing (Stories and Vertical Height)
Accessory Dwelling Design & Location
Non -Traditional Structures
ACCESSORY STRUCTURE USES
Intention
Non -habitable
Storage
Habitable
ADUs
Home Offices
Recreation Rooms
Wood Shops
Conversions
ACCESSORY STRUCTURE STANDARDS
TOTAL NUMBER / COMBINED AREA
Number of Accessory Buildings
Many districts limit to two detached
One private garage
One "other" 120 square feet maximum
Total Combined Area of Accessory Buildings
1,000 square feet or ten percent of the lot area, whichever is Tess
ACCESSORY STRUCTURE STANDARDS
HEIGHT
Stories
One story (code vs.
interpretation)
Vertical Height
20' Maximum
ACCESSORY DWELLING UNIT
LOCATION
ACCESSORY DWELLING UNITS
DESIGN
ACCESSORY DWELLING UNITS
DESIGN
NON-TRADITIONAL STRUCTURES
PC Summary
Location
Duration
Design
Exhibit 1— Existing City Boundary
Exhibit 2 Current Roadway Jurisdiction
Exhibit #3 — MnDOT Original Request
PROPOSED DETACH/ANNEX ARE, —SOUTH 110
FEET OF SECTION 32, TOWNSHIP 30 N.,-�
<.- RANGE 20 W. AND SOUTH 110 FEET
;. OF THE SOUTHWEST QUARTER OF SECTION 33, Y�1_:_ y.-.
TOWNSHIP N N. 30. o RANGE 20
Exhibit # - Ownership East of Greeley Street
Exhibit # 5- MnDOT Current Request
PROPOSED DETACH/ANNEX AREA -SOUTH 110
FEET OF SECTION 32, TOWNSHIP 30 Nk,
RANGE 20 W.
96
95
94
93
92
91
90
89
88
E 87
10.1ry
C7
m
2022 Spring Flood Outlook
Long Range Forecast Probability Graphic
February 24, 2022
1:55 PM
Let's look at the St. Croix River at
Stillwater, for example.
The black line intersects Minor
Flood Stage right about 40 percent
(orange arrow), meaning there is
about a 40 percent chance of
reaching minor flood stage. This is
now a little above normal. (blue j 86
m 85
line). y 84
83
82
When we look at Major Flood 81
Stage, the black line shows about a e9
17 percent probability (purple 78
arrow), also very close to the 77 76
normal value. 75
99%
Major:89.0 FT
Moderate 88.0 FT
Minpr:87 V FT
•
•
Chance of Exceeding River Stage at St Croix River at Stillwater (STLM5)
Forecast for the period 02/28/2022 - 05/29/2022
This Is a conditional simulation based on the conditions as of 02/21/2022
98% 95% 90% 80% 70% 60% 50% 40% 30% 20% 10%
Exceedence Probability
The Black Line represents the current forecast - Blue Line represents historical average.
When the black line is to the left/above of the blue line, the flood threat is above normal.
-A-Conditional Simulation
• Historical Simulation
5%
2% 1%
National Oceanic and
Atmospheric Administration
usDD tm,n Cammc
National Weather Service
Twin Cities, MN
DocuSign Envelope ID: DOOD198F-ED4C-4562-82C8-83BAD48763EB
I3S
CyberSecurity
SBS Audit Services
IT Audit
Organizations must plan, manage, and monitor rapidly changing technologies to enable to deliver and
support new products, services, and delivery channels. The rate of these changes and the resulting
increased reliance on technology make the inclusion of IT audit coverage essential to an effective overall
audit program.
SBS conducts more than 400 IT audits annually for organizations across the United States. Our IT audits
are risk -based and specific to the size and complexity of the organization in the engagement. The scope
of each audit is created after reviewing the client's internal IT Risk Assessment, previous audit and exam
findings and other sources to gain insight into their product offerings, vendor relationships and internal
capabilities. Additionally, the audit will include trending areas of focus based on recent guidance, events
and breaches. Finally, SBS will interview members of the organization to understand what they view as
the greatest areas of risk.
This approach allows SBS auditors to focus their time and to dig deeper into the areas of the organization
that present the most risk and to suggest controls that can be most impactful in mitigating identified risks.
An SBS IT Audit will address IT risk exposures throughout the organization, including the areas of IT
management and strategic planning, data center operations, client/server architecture, local and wide -
area networks, telecommunications, physical and information security, systems development, and
business continuity planning.
SBS will complete an IT audit that does the following:
• Determines an appropriate scope and objectives based on the size and complexity of the
organization;
• Identifies areas of greatest IT risk exposure to the organization;
• Determines the effectiveness of management's planning and oversight of IT activities;
• Determines whether management promotes effective governance of the information security
program;
• Determines if management of the information security program is appropriate and supports the
organizations ITRM process;
• Reviews compliance of the current IT policies and procedures in areas of greatest risk;
• Reviews security risk mitigation mechanisms and controls;
• Evaluates the adequacy of operating processes and internal controls; and
• Determines the adequacy of enterprise -wide compliance efforts related to IT policies and internal
control procedures.
Methodology
SBS has created a proprietary risk -based audit approach based on relevant guidance from the Gramm -
Leach -Bliley Act (GLBA); Safeguards Rule; FFIEC booklets/cybersecurity tools; Information Technology Risk
Examination (InTREx) procedures; National Institute of Standards and Technology (NIST) frameworks;
Center of Internet Security (CIS) controls; Payment Card Industry (PCI) security standards; current
bulletins/FIL's; and SBS security experience.
{02443109.1} 5 SBS CyberSecurity, LLC
DocuSign Envelope ID: DOOD198F-ED4C-4562-82C8-83BAD48763EB
L 135
rJ CyberSecurity
Audit Scope
Pre -engagement Scoping Activities
At the beginning of the audit process, SBS will request information security program documents, a current
IT Risk Assessments, previous audit and exam findings, and other relevant documentation. SBS will also
work with the organization to identify the associated IT controls for approximately five of the
organizations most critical IT assets. SBS will utilize this list to evaluate the compliance and adequacy of
the organization's controls.
The following provides an overview of our standard audit coverage but should not be considered an all-
inclusive list of all areas covered in this audit.
Governance
Network Cybersecurity
Management
Roles & Responsibilities
IT Strategic Planning
Policy and Procedure
Reporting
Training and Culture
Authentication
Logging and Monitoring
System Security
Attack Protection
Physical Security
Encryption
Risk Management
Virtualization
IT Risk Assessment
Cybersecurity Risk Assessment
Virtualization
Cloud Computing
Audit
Third Party (Vendor) Management
Audit Committee
Audit Program
Technology Audits
Risk Assessment
Selection and Management
Monitoring
Asset Management
Emergency Preparedness
Inventory
Network Diagrams
Patch Management
Change Management
Asset Disposal
Disaster Recovery Program
Incident Response Program
Pandemic Preparedness Program
Backup and Recovery
Wireless Networks
Business Wireless Network
Guest Wireless Network
{02443109.1}
6
SBS CyberSecurity, LLC
DocuSign Envelope ID: DOOD198F-ED4C-4562-82C8-83BAD48763EB
BS
CyberSecurity
Post Engagement Activities and Support
Prior to issuing the final report, SBS will conduct an exit interview with the organization's management
team to review the initial findings of the audit and set expectations on delivery of the final report. This
exit interview may be conducted onsite or via virtual meeting.
Upon delivery of the report, the SBS auditor will make themselves available for any questions that arise.
Independence & Authority
The ability of the audit function to achieve desired objectives depends largely on the independence of
audit personnel. The auditor's independence is also determined by analyzing the reporting process and
verifying that management does not interfere with the candor of the findings and recommendations. To
ensure an effective program, the Board should give the auditor authority to access all records and staff
necessary to conduct the audit and require management to respond formally, and in a timely manner, to
significant audit findings by taking appropriate corrective action. SBS meets the requirements of
independence and requests the authority to properly plan and carry out an effective IT audit at the
Organization.
Deliverables
Recommendations Report - SBS will issue a final report and an executive summary document outlining
recommendations for the organization to consider.
Copy of WorkpczJers - A copy of the audit workpapers will be made available to the organization upon
request.
{02443109.1} 7 SBS CyberSecurity, LLC
DocuSign Envelope ID: DOOD198F-ED4C-4562-82C8-83BAD48763EB
B5
CyberSecurity
SBS Network Security Services
Comprehensive Network Security Audit
The Network Security audit is a strategic combination of network testing services to provide a
comprehensive assessment to our clients. This audit includes the following services:
1. White -Box external network penetration test
2. Internal network penetration test
3. Credentialed Internal Network Vulnerability Assessment
4. Social Engineering- phishing assessment and telephone impersonation (50% locations)
5. Firewall configuration review
6. Remote access review
7. Email & spam filtering system review
8. Internal network security posture review
Deliverable
Comprehensive Network Security Report - This is a report that outlines any exceptions identified during
the course of the comprehensive network security audit as well as recommendations to mitigate those
risks.
1. External Network Penetration Test
External Penetration Testing is the process of discovering, actively exploiting, and reporting
vulnerabilities affecting the confidentiality, integrity, and availability of IT systems from outside
the Organization. Vulnerabilities consist of, but are not limited to, any programming error or an
incorrect software / hardware configuration that could allow an intruder to gain unauthorized
access to information and information systems. These vulnerabilities can be exploited by hackers
and malicious software "e.g. viruses, worms, spyware".
An External Penetration Test is a necessary prerequisite to the formation of strategies that guide
the Organization as it develops, implements, tests, and maintains its Information Security
Program.
Methodology
SBS has adopted a methodology based on guidance provided by the Penetration Testing Execution
Standard (PTES,). Penetration Tests are conducted following this methodology and
documentation, where applicable, and will be conducted to support the findings contained in the
report.
Tools that may be utilized:
• Scanning and Enumeration:
o Nmap / Nmap Scripting Engine (NSE)
o Netcat
o Ike -scan
o Eyewitness
• Vulnerability Scanning:
o Tenable Nessus
{02443109.1} 8 SBS CyberSecurity, LLC
DocuSign Envelope ID: DOOD198F-ED4C-4562-82C8-83BAD48763EB
BS
CyberSecurity
o Ikeprobe
• Password Attacks:
o Medusa
o THC Hydra
• Penetration Testing:
o Metasploit / Armitage
o Misc. Kali Tools
o Ikeforce
o Standalone Exploits
o Veil Framework
o Powershell Empire
White -Box External Network Penetration Test includes:
Informed Penetration Testing
• An informed penetration testing strategy simulates the actions and procedures of a real
attacker by assuming that an attacker will ultimately discover all of the company's
network ranges. The penetration testing team is provided with network
ranges and IP addresses before testing begins. This test begins with publicly available
information gathering followed by network enumeration, targeting the company's
externally visible servers or devices, such as the domain name server (DNS), email -server,
Web server or firewall. The objective of this test is to find out if an outside attacker with
a basic understanding of the organization's network and IP range can get in and how far
they can get in once they have gain access.
2. Internal Network Penetration Test
An internal penetration test replicates an attack from within the organization's network. This test
involves the finding and exploitation of known and unknown vulnerabilities from the position of
an individual who has access to the organization's internal network. This test will evaluate the
systems behind an organization's external security perimeter. The attacker or insider (rogue
employee or vendor) either has some sort of authorized access or is starting from a point within
the internal network. Inside attacks have the potential of being much more devastating than an
external attack because insiders already have the knowledge of what's important within a
network and where it's located.
This type of test allows testers to determine whether a user with access to the internal network
could capture credentials and then escalate privileges to that of an administrator or super user.
The Internal penetration test will have the following major phases:
• Target discovery and network reconnaissance (to learn network topology and its hosts)
[Tools: ICMP scans, Port Scanning, NetBIOS enumeration]
• Enumeration [service and application] (each network component will be analyzed to
extract details about them).
• Vulnerability discovery and exploitation (identifying configuration flaw or weak password
etc.)
{02443109.1} 9 SBS CyberSecurity, LLC
DocuSign Envelope ID: DOOD198F-ED4C-4562-82C8-83BAD48763EB
BS
CyberSecurity
Findings will be documented in the reporting phase along with appropriate discussions and
recommendations for vulnerabilities detected during the internal penetration testing. It will
include all major findings as well as recommendations for mitigating these risks. This will include
all vulnerabilities and potential attack vectors as well as recommendations for mitigation.
3. Credentialed Internal Network Vulnerability Assessment
A credentialed internal network vulnerability assessment utilizes administrative credentials to
provide the most accurate assessment of your internal network device's patch levels and current
vulnerabilities. The credentials provided to SBS will allow our scanning appliance to login to each
windows -based computer and query the device for patching levels, insecure configurations, and
other vulnerabilities that cannot be identified using a non-credentialed scan. If the organization
chooses not to provide the required administrative credentials, a non-credentialed scan will be
performed.
4. Social Engineering Testing
Social engineering is a term that describes a kind of intrusion that relies heavily on human
interaction and often involves tricking other people into breaking normal security procedures.
The goal of social engineering is to manipulate people into providing sensitive information or
performing an unauthorized action.
SBS offers the following types of social engineering testing as part of the Comprehensive Network
Security Audit:
Telephone Impersonation — an SBS consultant will call the organization posing as a customer or
vendor and try to manipulate the organization's representative into giving them confidential
information (e.g. customer account numbers, the organization system usernames, passwords,
etc.) or performing a malicious action (e.g. visiting a malicious website, running a remote access
trojan, etc.).
Phishing Assessment— SBS will send an email appearing to be from a legitimate source and ask
email recipients to take a specific action to the email such as responding, clicking on a link or
downloading an attachment. Recipients of the email may then be directed to a website where
they would be asked to enter confidential information or download an exploit.
5. Firewall Configuration Review
SBS will review the configuration and firmware in use on the organizations firewall device. This
review will look for common security misconfigurations including verifying proper firmware and
patch levels, review of geo-ip blocking / malicious block lists, and a review of proper user access
controls and remote management.
6. Remote Access Review
SBS will review the VPN, and any other remote access technologies in use to check for security
vulnerabilities and common misconfigurations that can be used to gain access to the network,
perform denial of service attacks, and/or gain access to sensitive information. Additionally, SBS
will verify if proper remote access logging and management oversight is in place.
{02443109.1} 10 SBS CyberSecurity, LLC
DocuSign Envelope ID: DOOD198F-ED4C-4562-82C8-83BAD48763EB
BS
CyberSecurity
7. E-mail and Spam Filtering System Review
This service is offered only as part of the comprehensive network security audit. SBS will review
the Organization's e-mail and spam filtering systems for security misconfigurations. This will
include testing the mail system for mail relaying and spoofing as well as determine if address
verification is possible. Additional DNS testing will be performed to verify the presence of sender
policy framework (SPF) records and blacklist lookups for the organizations domain will be
performed.
8. internal Network Security Posture Review (AD Policies, AV Policies, User Management, etc.1
This service is offered only as part of the comprehensive network security audit SBS will review
the organizations internal network security posture by reviewing logical access control policies,
domain audit logging settings, antivirus reports & settings, and patch management procedures
and reports. An evaluation of user access reviews and the use of generic usernames and
appropriate administrative group membership will also be performed.
Results and Reporting (Action Tracking Access)
SBS has developed an Action Tracking module in its proprietary information security software, TRACT`"
The Action Tracking module will be provided free -of -charge to the organization and gives them an
automated method to delegate and track remediation progress on correcting deficiencies identified
during any SBS Audit.
{02443109.1} 11 SBS CyberSecurity, LLC
2022 Street Improvement Project
Public Hearing
March 1, 2022
2022 Street
Improvement
Project
• City Council authorized the
Feasibility Study in August
2021.
• Streets were selected based
on pavement conditions .
• Reconstruction street -
pavement sections are in poor
condition but have solid base.
• Mill and overlay streets show
signs of deterioration, but still
have structural strength.
2022 STREET IMPROVEMENT PROJECT
PROPOSED PROJECT AREAS
LEGEND
• PROPOSED MILL AND
OVERLAY
PROPOSED PARTIAL
RECONSTRUCT
PROPOSED
RECONSTRUCT
< Tii ST S
BRICK ST S
CIERRY ST E
OLNEILIOUE ST E
EAGLE RIDGE LN
EAGLE RIDGE PL
EVEP.ETT ST S
GROVE ST S
N ANCOCK ST W
KALJ. E CT
hMLLARD C'T
'<. wILOW000 CT
WILErW000 Lil
IMF i.I141lLFEF IF ■ ■Slip■
1
I_
m5
141
401
k�
Nit
ligil
o
alai, SST ST S
1STSTS
�
1BURLINGTON ST S
DUBUQUE ST E
HANCOCK STE
MAIITE
W ILLARD ST
2022 Street Improvement Project
2022 STREET IMPROVEMENT PROJECT
PROPOSED TOTAL RECONSTRUCTION AREA
LEGEND
PROPOSED
RECONSTRUCT
4TH ST S
CHERRY ST E
DUBUQUE ST
Ater
U.CHIL
S
ST.
BURLINGTON
Street Reconstruction
➢ Brick Street S (Olive St. to Myrtle St.)
➢ West Ramsey Street (Brick St. to Grove St.)
➢ Everett Street S (Churchill St. to Orleans St.)
➢ Hancock Street W (West of Everett St)
➢ 4 TH Street S (South Of Olive St.)
➢ Cherry St. E (4th St. to 3rd St.)
➢ Dubuque St. (6th Ave. to 5th Ave.)
Total Street Reconstruction 0.96 miles.
Street Reconstruction
South Brick Street
• Streets was constructed in 1970.
• Existing pavement section is in the range of 3" asphalt and about 8"
gravel.
• The street is constructed to 36 feet wide, concrete curb & gutter, and
storm sewer system.
• In 1991 the street was seal coated.
• Propose to remove existing curb and gutter and reclaim asphalt and
regrade for base.
• Remove and replace existing water main.
• Install concrete curb and gutter and 5 inches of asphalt.
• Repair and replace catch basins and sanitary manholes where needed.
• Extra storm sewer pipes and catch basins would be added from the
intersection with Ramsey St. W to the existing storm sewer on Myrtle
Street.
• Add 5 feet wide sidewalk on west side of road from Olive St. to Myrtle
St
•
• Brick Street is an MSA street
Street Reconstruction
Ramsey Street
• Street was constructed in 1970.
• The Street was seal coated in 1991.
• Existing street is 30 feet with no curb and gutter. Soil boring
show about 5.5" of asphalt pavement and 4.5" of gravel.
• Propose reclaim asphalt and use for base and 4 inches of
asphalt.
• Add concrete curb and gutter.
• Add storm sewer catch basins at the intersection of Brick
Street.
Street Reconstruction
Everett Street & Hancock Street
• City records show Sanitary Sewer and services installed in 1961 and
1962. The Streets were seal coated in 1996.
• Existing pavement section range between 2.5"- 6.5" asphalt and 4.5" —
6.5" gravel.
• Everett St. is constructed to 36 feet wide, Concrete curb & gutter, and
storm sewer system.
• Hancock St. is constructed to 32 feet wide and no curb and gutter.
• Propose to remove existing curb and gutter on Everett and reclaim
asphalt and regrade for base.
• Install concrete curb and gutter and 4 inches of asphalt on Everett St.
and Hancock St.
• Repair and replace catch basins and sanitary manholes where needed.
• Extra storm sewer pipes and catch basins would be added from the
intersection of Everett St. and Hancock St. to the existing storm sewer
South on Everett St.
Street Reconstruction
Cherry Street East
• Street was constructed in 1972.
• The street was seal coated in 1991, and in 2005.
• Existing street is 26 feet with stone curb. Soil boring show
about 4.5" of asphalt pavement and 4.5" of gravel.
• Propose remove existing stone curb and pavement.
• Remove and replace existing Sanitary sewer main line and
reconnect services.
• Build the street to 26 feet wide, add concrete curb and gutter.
• Repair and replace catch basins and sanitary manholes where
needed.
Street Reconstruction
East Dubuque Street
• Street was constructed in 1970.
• The street was crack sealed in 2014.
• Existing street is 30 feet with no curbs. Soil boring show about
4.5" of asphalt pavement and 4.5" of gravel.
• Propose reclaim existing pavement, remove 2-3 inches of sub
base, reuse reclaimed materials as base layer.
• Build the street to 30 feet wide, add concrete curb and gutter.
• Repair and replace catch basins and sanitary manholes where
needed.
Street Reconstruction
4th Street South
• 4th Street would be extended about 165 feet south from
Olive Street west.
• The Street would be built to 24 feet wide with concrete
curb and gutter, 6 inches of gravel and 4 inches of
pavement.
• Add storm sewer catch basins and storm sewer pipes and
connect to existing storm sewer system on Olive Street
west.
2022 Street Improvement Project
•
2022 STREET IMPROVEMENT PROJECT
PROPOSED PARTIAL RECONSTRUCTION AREAS
LEGEND
PROPOSED PARTIAL
RECONSTRUCTION
EAGLE RIDGE LN.
EAGLE RIDGE PL.
KALLIE CT.
MALLARD CT.
WILDWOOD LN,
WILDWOOD CT.
GROVE ST,
r,m
UC]
LE ST.I
OLIVE Sr.
Partial Street Reconstruction
➢ Mallard Ct.
➢ Wildwood Ct.
➢ Wildwood Ln.
➢ Eagle Ridge LN
➢ Eagle Ridge PL
➢ Grove Street S (Olive St. to Myrtle St.)
Total Street Reconstruction 0.71 miles.
Partial Reconstruction
Eagle Ridge Trail Area and Grove Street.
• These Streets were constructed between 1981 and 1985.
• In 2008 these streets were seal coated.
• Street has concrete curb and gutter, and storm sewer.
• Pavement section consists of 4" gravel and 3"- 4.5"
asphalt.
• Propose reclaim full pavement section and regrade for
base, remove about 2-3 inches sub base and add 4" of
pavement.
• Repair damaged curb and gutter.
• Remove and replace existing undersized catch basin inlets
with larger ones.
• Repair and seal sanitary sewer manholes as needed.
Street Reconstruction Summary
Full Reconstruction
Length of Construction - 0.96 miles
# of properties - 55
CONSTRUCTION COSTS (Includes Engineering and contingencies)
$1,243,455
Partial Reconstruct
LENGTH OF PARTIAL RECONSTRUCTION - 0.71 miles
# OF PROPERTIES - 61
CONSTRUCTION COSTS (Includes Engineering and contingencies) $476,116
TOTAL STREET RECONSTRUCTED COSTS. $1,719,571
Mill and Overlay
• These Streets were reconstructed in 1998.
• In 2014 the streets were crack sealed.
• Streets are 32 Feet wide with concrete curb and gutter,
storm sewer, and sidewalk on some of the streets.
• Pavement section consist of 6" gravel and 4" asphalt.
• Propose mill top 1.5 inches of pavement and overlay with
new 1.5 inches of pavement.
• Repair curbs, sidewalks, catch basins and manholes.
• Upgrade Pedestrian ramps to ADA Standards.
• Burlington Street between 5th Ave. and 6th Ave. is an MSA
street.
2022 Street Improvement Project
2022 STREET IMPROVEMENT
PROPOSED MILL AND OVERLAY
LEGEND
PROPOSED MILL AND
PROJECT
iliwaler
AREAS I
1:
T
+-
1+
OVERLAY
THE !I IH!LACE OF MINNESOTA J d
(-----D
KALLIE CT.
1ST ST S
2ND ST S
RURLINGTON ST S - HANCOCK ST E
C-HRUC
IL S.
MARSH ST E
WILLARD ST E
l
\
%
\
BURL
NGTON
ST.
\
ORLEAVS
ST
C3
Mill and OverlayArea
➢ I ST Street S (Willard St. to Orleans St.)
➢ 2 ND Street S (Willard St. to Orleans St.)
➢ Burlington Street S (2nd St. 5th Ave.)
➢ Hancock Street E (3rd St. to 6th Ave.
➢ Marsh Street E ( 3rd St. to 6th Ave.)
➢ Willard Street E( 3rd St to I st St.)
➢ Kallie Ct.
Total Mill and Overlay 1.77 Miles
Mill And Overlay- Summary
Total Length
Number of Properties
1.77 miles
157
TOTAL MILL AND OVERLAY COST. $678,733
2021 Street Improvement Project Costs
Reconstruction
Mill and Overlay
Total Project
$ 1,719,571
$ 678,733
$2,398,304
Financing
Project is financed through City funds and
Assessments.
Mill and Overlay Streets Assessed - 80% to property
owners.
Street Reconstruction Assessed - 70% to property
owners.
MSA Streets are assessed 50% to property owners
Proposed Assessments
Footage method (Non-residential properties)
Unit method for residential property
➢ Standard interior lot: 1 unit
➢ Corner lot: 0.5 units for each side improved.
➢ Multi units are assessed at 0.2 unit for each
extra unit ( House Apartment =1.2 unit)
➢ Condominium = 0.8 unit
➢ Multifamily ( 3units or more) =0.8 unit
Preliminary
Project Cost
Summary
Table
* The assessments are capped
by the actual benefit the project
would provide to the properties.
The actual assessment would be
finalized when the project is
finished.
Type
Estimated
Assessment
Rate *
Appraised
Benefit
Value
Assessment
Rate
Assess
Units
Assessment
Amount
Mill and Overlay — 1.5 inches
$3,661
$3,600
Unit
142.4
$512,640
Mill and Overlay —MSA Streets
$2,288
$3,600
Unit
1
$2,288
Mill and Overlay - Church of St.
Michael
$35.7
LF
286
$10,210
Mill and Overlay - Stillwater
ISD-MSA Street
$22.3
LF
264
$5,887
Mill and Overlay- Lady
Goodwood B&B
$35.7
LF
183.5
$6,551
Partial Reconstruction
$5,995
$6,000
Unit
53
$317,735
Zvago Building (114 Brick St.)
$2,978
$2,000
Unit
48
$96,000
Reconstruction Brick Street
(MSA)
$7,445
$9,000
Unit
3
$22,335
Reconstruction Non-MSA
$10,424
$10,000
Unit
46.4
5464,000
Our Saviors Lutheran Church
MSA
$75
$45,000
LF
227
$17,025
Lake View Hospital Street
assessment
$105
LF
1065
$111,825
Lake View Hospital Sidewalk
assessment
$15.5
SQFT
2250
$34,875
Water Services
$2,355
Unit
2
$4,710
Assessment Total
$1,606,081
MSA Funding
$296,136
City Funding
$450,087
Water Department Funding
$46,000
Total Street Improvement
$2,398,304
Brick Street and Ramsey Street assessed properties
•
ti
7,D
$3,722.5
1616
OLIVE
13
11
WES
N
$7,445
6
$8,723
c0
N
CY)
WEST
C")
CO
0) 1327
O
04-Al
$ 7,025
CO
LC)
N
LC)
I
�I N
Lo
W
Cr)
0
CO
N
CO
1322
CO
N
CO
$10,000
CY)
MYRTLE
101
$16,800
rn
CO
(NI
d-
CSAH 5
A A
O
■
2022 Street Project:
Total Reconstruction
Assessment
r!� .5 Unit
1 Unit
.8 Unit per Space
Lineal Feet
STREET
O
N
ti
O
N
CO
CO
N
CD
CO
O
N
w
w
O w
N
r 0
$5,000
Cr)
co�— 0 O
coco CO
O
N
Cr)
O
N
1304
1-
0
co
11
W
C
1
Everett Street and
Hancock Street
assessed properties
$146,700
$10,000
•
911 905 icn
921
1_
1i 51
1104
I
1112
1128
1204
4 08
1214
1216
1224
1302
1306
1308
1312
1316
1-
H
w
w
>.
1015
1
w • H
WEST ▪ HURCHILL STREtT
1 cc
co 813 805 °'N. LO rn
N N- N- 0 904
N
w
O
804
712
621
w
918
< 921
706 =
rn
CO 0 0
916
CO 606
WEST ANDERSON STRET
I- D 601
°' D 723 711 705 0 o o
co CO co 1010
ANCOCKSTREJT
1103 811
L
1111
819
1121
1127
1203
1207
1215
1219
I— 1223
w
I— 1227
1303
1307
1311
1
WEST
1015
$5,000
m
0
0
1016
1020
J
O
H
O
WE
N
LO
91
91'
92
10(
O
CN
LO
RLE
2022 Street Project:
Total Reconstruction
Assessment
�OOOO.p
•
.5 Unit
.8 Unit per Space
1 Unit
Lineal Feet
Cherrey Street, East
Dubuque Street, and
4th Street
assessed properties
$10,000
205
.5
208
220
2A9
16
220
309
407
\ 119
Ao218
E�� 302
416
208
118
-rR
110
275
O'
301
O 30
Z 3
2022 Street Project:
Total Reconstruction
Assessment
5 Unit
$16,000
$5,000
209
12
609 606
° 605 ��
0PVR
518
15
Ov
(P 118 0
04
m
S.�REE
(5, 107
4
4os
110
2022 Street Project:
Total Reconstruction
Assessment
.5 Unit
.8 Unit per Space
1 Unit
Linea! Feet
401
Eps1
323
0,A9
115
320
0,16
1)
OD
1)
O
317
915
910
917 916 � $31
Of
919 ,Pr r .
924 cn
923 928 4111111
911 910
915
919
918
923
924
0
co
1007
1009
1013
1017
1002
1010
927
o)*,
1009 1008
1016 1015
1019 1016 =
1101 1024 Li
1105
103 1102
107 1106
w
z
w
919
925
2022 Street Project:
Total Reconstruction
Assessment
A .5 Unit
.8 Unit per Space
1 Unit
Lineal Feet
935 518
DUBUQUE
1005 1002
1009 1006
1015 1014
1019
1022
1023
J A"
w
z
w
9
S
10(
100
101
101
101'
Partial Construction assessed properties
Cr)
1322
C)
MYRTLE
101
RAMSEY
VJ
CO
CSAH
NW
I..L
co
0
0
117
I 111
N co
` 11 CV 1202
STREET
116
//
N N N
—
N
N
STREET
Cr)
Q
N
r
112
W
10
112
WE
Cr)
112
2022 Street Project:
Partial Reconstruction
Assessment
.5 Unit
1 Unit
Lineal Feet
,` i0 fi
1028 �`. �.� .4Cr .
1013 „ ,1� �� .,
1015 o
920 .
935
906
J
910
907
930 wL 927
w Y
820 .845..
810 875
802
. 786
$2,9,97.5
13204
57E •
520 vy •
510
44
515
13339
. 915
10G
1021
1011
• 1001
921
16■4_,
920
910 000
001 911
1,
995 891 881
871
840 8AG LURID
_GE 1_p�r., 861
820
( B11 821
__ r� t1 L855
• 801
825 .r 851
781
831 841
7 1 835
751
741
y 1r 5 r�
680 .1j4G,♦ ''
660 342.
521 640 621
620 y 601
501
MO • 501
Th,
451
G 4�1
401
341
21
M
0) 1349
152
122
2360 150 140
301
570
555
540
221
211
201
P�
102
711
701
71A,L •
2022 Street Project:
Partial Reconstruct
Assessment
.5 Unit
1 Unit
645
640
620
600
54
500
480
450
360 230•
—•
340 jC C'
290 230
270
172 4!
0
o_
40,n
2221
2211
2001'
•
995
2000
1900
•
`61.
Mill & Overlay assessed properties
775I4 "*
i 757,f
645
DO
739
2211
721
KALL!
coURT ...
2221
2022 Street Project:
1.5" Mill and Overlay
Assessment
.5 Unit
.8 Unit per Space
1 Unit
Lineal Feet
$1,800
2001
$3,600
618...-
62 R
51 -.1Ec
� 218
SS
-- - 628 4.
EAST WILLARD
70�
13
715 •12
719. 718
U
801 8044
807 808
815 814
817
822
114
901 ; 904
704
709
715
708
712
01
5
-0U7
W 843• 1914
821 .822 • 1 819. 1 218
E4.ST CHURCH1LL STREET
901 r964.: - L 0? -_.
906 s05 I2 -
9 3 J 908 "' 907 • 910 911 912
915 1916 1_ -- 914
3i9.918- ~ 91,9 915 918
319 i : 920 :925 . 920
-.. 1001'.__.1001
3002-
= 1007
0 1013 Ile�i
n
720
• 654
643
660
i 670 qo
STREET 0 408
• 203 704 703 704 J
09
709 712 0 500:
712 LL, 711 718 - 717 i
is.
720 n 717 725
723
Le','
832 301 D 005
z
807 806 8G8 w 802
812
808 817 E. HJDS
81'i
673
713
j_"717
8
808_
11006 =:" 1L707 • .1008
010 1-1049 —
"" - 1012
1015 1. o' '�6•
1019 110222
EAST
M91_ I 1104
196
1109
1119
1110
1120
1207 1206
1213 1214
217
1225 :1224
STREET
1303 '1306
1309 •
--i 1314
1323 1320
1329 13
1334
1339 ��342- ¢
1345. 134E 0
:SAH 24
16472
6450
816.
1018 _ . 1017
STREET
11103 11104
1105 1100
HANCOCK
� 11iy3'' 1102
1I1113,, 1112
:EAST
w
1 103 117
1209
1215 1214
? 1218
1221
1224
E-.ST
13 Cr3 J 13G4
a
c 1305 1312
- - o
1314 w
4
'1345
41146
1111 1112
BURLINGTON
1204
1212
1215 1214
1216
1219
1225 1226
1.1 ARSH
a 1302
�. 1306
1312
1311 1316
1317 1318
1323
1329
85TH STREET NORTH
111 114970
.3G4,1 822
�a 317
915
—217 916
919 924
923
1007
= 1009
� 1013
1017
928
1002
1010
901
907
911
915
919
923
927
1- 931
935
E4.S
1003
1009
1U15 1 1015
1019
� j�1L12 1101
1106 1105
1103 '
1107
1109
1111
STREET
ww
s MLA
0
0
n 1215 1214 w
1217 12 8
z
1221 t. -..Lu
1225
STREET
4-
L
1393
1309
317 J
1310
1314
1318
1322
1338
1342
1
44
690
2022 Street Project:
2" Mill and Overlay
Assessment
/ 5 Unit
8 Unit per Space
1 Unit
Lineal Feet
UUtlUUUE
10
10
1016
102
11
EAST
G
C SA}{ 23
5IREEI
001 1002
005 1006
• _ �151010
1017
1G22
= 1019 101;
028
1030 1
506 518 508 618
EURLINGTCN STREET
503 1204 H 503
1-
_ 1 1205 1204
0
1209 1212. 1209
1213
z
1215
1316
1220 1215
1221
1222 1213
1230
LA
z
1214
1224
516 1225 1234
T LCUIS STREET
1302 1 1.6
305 ._.. 6.._..
1308
1312
r 1319 1316
1331 1332
1347 1348
65TH STREETNORTH
1313
1325
1331
1308
1318
1318
132,3
1330
EAST F
Proposed Improvement Schedule
Authorization of Feasibility Study August, 2021
Neighborhood meetings November/December, 2021
Feasibility Study February 15, 2022
Public Hearing/Order Improvements March 1, 2022
Approve plans and Specs/ Authorize Biding March 15, 2022
Bid Opening April 11, 2022
Award Contract April 19, 2022
Construction May - October, 2022
Assessment Hearing October, 2022
Recommendation
PROJECT IS TECHNICALLY AND FINANCIALLY
FEASIBLE.
CONDUCT THE PUBLIC HEARING FOR 2022
STRET IMPROVEMENT PROJECT.
**If desired, Council should pass a resolution
ordering the improvement and directing. the
engineer to prepare plans and specifications. It
should be noted that the resolution to order the
improvement requires a 4/5ths majority vote.
NI 1 1\7 ter
The Sirlhplaca of Minnesota
216 4th Street N, Stillwater, MN 55082
651-430-8800
www.ci.stillwater.mn.us
NOTE: Public can participate in person at City Hall, online at www.zoomgov.com or call 1-646-828-7666 and
enter the meeting ID number: 161 843 8759 or watch live on the city website or on local Channel 16.
Public comments can be emailed to stillwater@ci.stillwater.mn.us
REVISED AGENDA
CITY COUNCIL MEETING
March 1, 2022
REGULAR MEETING 4:30 P.M.
I. CALL TO ORDER
II. ROLL CALL
III. OTHER BUSINESS
1. Public Parking Ramp/Lowell Inn Safety Improvements
2. Future Accessory Structure and Use Ordinance Amendments Discussion
3. Short Term Home Rental Discussion
IV. STAFF REPORTS
1. Public Works Director - Jurisdictional Boundary Review of Stillwater's Boarder along Hwy 36
2. Police Chief
3. Fire Chief
4. Finance Director
5. Community Development Director
6. City Clerk
7. City Attorney
8. City Administrator
9. IT Manager
10. Library Director
V. RECESS
RECESSED MEETING 7:00 P.M.
VI. CALL TO ORDER
VII. ROLL CALL
VIII. PLEDGE OF ALLEGIANCE
IX. RECOGNITIONS OR PRESENTATIONS
11. Department of Natural Resources White Bear Lake Court Case
12. Council Service Award - Karie Weldon
13. Council Service Award - Byron Theis
14. Colorectal Cancer Awareness Month Proclamation
15. Certificate of Retirement - Tom McCarty, Resolution 2022-025
X. OPEN FORUM - the open forum allows the public to address council on subjects which are not a part of the meeting.
Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less.
XL CONSENT AGENDA - these items are considered routine and will be enacted by one motion with no discussion. A
council member or citizen may request an item to be removed from the consent agenda and considered separately.
16. February 15, 2022 regular meeting minutes
17. Payment of Bills
18. American Rescue Plan Act (ARPA) - Resolution
19. Designation of Depository for Investments - Resolution
20. Drainage and Utility Easement for 201 Olive Street West
21. Drainage and Utility Easement for 114 Brick Street East
22. Employee & Volunteer Recognition Program and Other Public Purpose Expenditures Policy
23. Gambling Premise Permit for Stillwater Elks at The Wild Hare - Resolution
24. Parking Restriction on Brick Street South - Resolution
25. Purchasing Policy Revisions
26. Sanitary Sewer Manhole Rehabilition Project Agreement - Resolution
27. Supporting State Legistation Amending State Liquor Laws on Growler Sales and Definition of Compact
and Contiguous for Defining a Premise - Resolution
XII. PUBLIC HEARINGS - when addressing Council please limit your comments to 10 minutes or less.
28. Project 2022-02, to consider the street and utility improvements on the 2022 Street Improvement
Project. Notices were mailed to affected property owners and published in the Stillwater Gazette on
February 18 and 25, 2022 - Resolution
XIII. UNFINISHED BUSINESS
29. Capital Improvement Projects (CIP) Report - Resolution
XIV. NEW BUSINESS
30. St. Croix Recreation Center Possible Expansion Project Planning Services Contract - Resolution
31. Charter Amendment Redefining the Election Boundaries - Ordinance 1st Reading
XV. COUNCIL REQUEST ITEMS
XVI. ADJOURNMENT
Page 2 of 2
City Council Meeting Agenda
March 1, 2022
Page 1
CITY OF STILLWATER LIST OF BILLS
1ST Line/Leewes Ventures LLC
Advance Auto Parts
Amdahl Locksmith Inc Chris
Aramark
Arrow Sports Group
Astleford International
AT&T Mobility 8509
Becker Fire Safety Services LLC
Bernstein Ross
Canteen Refreshment Services
Cintas Corporation
Coca-Cola Distribution
Cole Papers
Comcast
Compass Minerals
Core & Main
Crysteel Truck Equip
Dalco
Ecolab
ECSI System Integrators
Electric Pump
Fitch & Associates
Force America
Golden Expert Services
Group Medicareblue RX
Guardian Supply
Hach Company
Hawkins Inc
Heritage Printing Inc.
Higher Ground Brazilian Jiu-Jitsu
Hisdahl Inc
Jefferson Fire and Safety Inc.
Jordan Joel
K-Tech Specialty Coatings
Lano Equipment
Lawson Products
Linde Gas & Equipment
Lindstrom Solar LLC
Mansfield Oil Company
Marshall Electric Company
Menards
Middle St Croix Watershed WMO
Midwest Machinery
Midwest Machinery Co
Miller Excavating
Snacks for concessions
Equipment repair supplies
Rekey lock & install cylinder
Uniforms
Skate sharpening supplies
Equipment repair
Cell phone
Extinguisher service
60-minute keynote presentation
Concession supplies
Uniforms & mat cleaning service
Beverages for concessions
Supplies
TV Internet & Voice
Road salt
Hydrant supplies
Equipment repair supplies
Equipment repair supplies
Laundry detergent
Annual fire alarm monitoring
Well house repairs
Fire Dept Project
Gerotor motor
Janitor Service
Retiree Prescriptions Ins
Uniforms
Fluoride
Metering pump and ejector
Printing
Law Enforcement Training Series
Patches
Turnout Gear
Reimburse for work boots
Beet Heet
Equipment repair supplies
Supplies
Cylinders
Solar Energy
Fuel
Barons Way well house
Supplies
Watershed Management payment
John Deere equipment
Equipment repair supplies
Water main repairs
611.25
281.18
239.00
50.97
446.10
3,352.78
78.20
147.00
800.00
1,294.30
1,030.81
1,211.60
644.32
486.98
11,983.21
2,675.48
49.61
4,091.10
287.72
825.00
240.00
17,497.50
388.37
4,000.00
9,646.00
195.93
55.39
1,201.00
104.00
160.00
565.00
7,892.49
107.60
501.01
519.25
67.50
63.33
2,197.04
5,833.32
240.00
4,215.42
21,969.35
3,050.00
542.49
13,106.60
MN Dept of Dept of Public Safety
Modern Heating & Air
MP Nexlevel LLC
Municipal Emergency Services
National Reprographics LLC
Office Depot
Pepsi Beverages Company
Performance Plus LLC
Progressive Microtechnology Inc
Pro-Tec Design
Quadient Leasing
Quill Corporation
Reliance Electric Motors
RiedelI Shoes Inc.
Rote Crystal
Ruud Cole
Sand Creek EAP
Sentry Systems Inc.
Sherwin Williams
Spartan Promotional Group
St. Croix Boat and Packet Co.
TKDA
Toll Gas and Welding Supply
Twin Cities Dots & Pop
Valley Trophy Inc.
Volunteer Firefighters Benefit Assn of MN
Water Conservation Services Inc
WSB & Associates Inc.
Zep Sales & Service
Ziegler Inc.
Zoller Steven
LIBRARY
Ace Hardware
Amazon Business
Blackstone Audio
Brodart Co
Cintas Corporation
Comcast
Faurot Kimberly
Kaplan Early Learning Company
Koegel Christian M
Master Mechanical Inc.
Midwest Tape
Office of MN IT Services
Otis Elevator Company
2021 Dodge Ram Pick Up Sales Tax
Garage infrared heater repair
Locating
Gloves
Scans
Office supplies
Beverages for concessions
Drug screen
PMI Evidence Tracker Annual
Parking Ramp Camera Replacement Final
Postage machine lease
Office supplies
Equipment repair supplies
Skates
Park Fee Refund
Reimburse for exam fees & refresher class
Annual EAP Billing
Alarm monitoring
Paint
Office supplies
Arena Billing
Professional Services
Oxygen & Acetylene Lease
Treats for concessions
Name plates
Firefighters Ins
Water Leak Detection
MS4 Services
Janitorial supplies
Equipment repair
Reimburse for EMT Renewal
Janitorial Supplies
Programs
Materials
Materials
Towels and Rugs
Internet
Staff Reimbursement
Equipment
Cataloging / Processing
Damaged Actuator Replacement
Materials
Telephone
Maint Agreement
Page 2
2,216.58
5,361.05
779.85
2,416.56
717.75
172.04
1,071.26
45.00
695.00
1,500.00
455.01
881.15
138.56
163.58
150.00
355.00
2,355.09
140.85
192.51
20.76
114,646.03
25,351.84
335.00
918.00
35.00
1,830.00
374.36
86.00
280.64
2,552.31
25.00
88.87
623.24
191.96
375.28
178.20
188.10
174.47
57.44
420.00
1,188.41
43.29
148.35
618.06
Serendipity Art & Design
Textile Center
JANUARY CREDIT CARDS
4lmprint
AG Boston
Amazon.com
Barnes & Noble Inc.
Chicago Books & Journals
Dream Host
Dropbox
Half Pint Kids
Holiday Inn St. Cloud
Liberty University
MN Chiefs of Police Assoc.
MVP Media Network
Network Technologies
Office Max
Survey Monkey
Tidd Tech LTD
UPS
VistaPrint.com
Washington County Hazardous Waste
ADDENDUM
Comcast
Hoisington Koegler Group
Metro Sales
MN Paving & Materials
OnSite Sanitation
River Siren Brewing
Servey Plumbing
Simplifile
Xcel Energy
Adopted by the Stillwater City Council this
1st day of March, 2022
Mayor Ted Kozlowski
Programs
Programs
Community outreach promotional items
Small outreach kits
Ice cleats
Materials
Supplies
Website Hosting
Dropbox renewal
Materials
Hotel for continuing ed course
Training materials
MCPA Membership Renewal
Social Media Summit
FD video distribution transmitter
Envelopes & paper
Tech - Survey Software Subscription
Parts for the groomer
Shipping
150th Banners
2022 Hazardous Waste Generator License
Internet
Lumberjack Landing
Copier lease
Rec Center parking lot project
Snow sculpting event toilet rental
Refund of over payment
Refund cancelled permit
Filing fees
Energy
Page 3
125.00
325.00
404.87
15.80
241.89
196.70
74.76
21.45
900.00
131.84
217.28
1,483.21
916.00
599.00
129.60
41.43
384.00
121.54
70.19
374.20
104.00
308.30
9,301.75
88.00
5,242.98
4,759.00
558.34
134.00
50.25
101,744.50
TOTAL 424,567.53
Nillwater
Administration
TO: Honorable Mayor & City Councilmembers
DATE: February 28, 2022
FROM: Beth Wolf, City Clerk
SUBJECT: Ordinance, Election Wards
Before you is a Charter Amendment that redefines the election boundaries for the City of
Stillwater based upon the 2020 census data. At the December 13, 2021 Charter
Commission meeting, the Commissioners agreed with the proposed boundary changes and
directed staff to prepare a public hearing for March 7, 2022. Due to the timing of the
required 1st and 2nd readings of the Charter Amendment, the 1st reading needs to take place
before the public hearing so that the 2nd reading can take place before the March 31st
statutory deadline for cities to finish their process and forward their information to the
State and County.
Based on the March 7th public hearing, the Charter Commission will adopt a resolution for
the Ward boundaries and if any changes occur, those will be revised for the 2nd reading of
the Charter Amendment on March 15th. Designation of polling places resolution will also
come before Council at the March 15th City Council meeting.
ACTION REQUESTED
If City Council concurs, they should pass a motion to approve the Charter Amendment for
first reading.
City of Stillwater
Washington County, Minnesota
ORDINANCE
AN ORDINANCE AMENDING THE STILLWATER
CODE, CHAPTER 21, GENERAL PROVISIONS, SECTION 21 SUBD. 11 ENTITLED
"ELECTION WARDS"
The City Council of the City of Stillwater, Washington County, Minnesota, does
ordain:
SECTION 1 Amending. The City Code, Chapter 21, Section 21-11 Election Wards
is deleted and replaced with the following:
The city is divided into election precincts as are legally described in the following
subdivisions:
Subd. 1. Precinct 1 (Ward 1). All properties within the Corporate limits of the City of
Stillwater beginning at the point of intersection of the centerlines of TH 36 and County
Road 5 (also known as Stillwater Boulevard) and heading North easterly along the
centerline of County Road 5 to the centerline of Pine Street. Thence Easterly along the
centerline of Pine Street to the centerline of Second Street. Thence Northerly along the
centerline of Second Street to the centerline of Nelson Street. Thence Easterly along the
centerline of Nelson Street to the shoreline of the Saint Croix River and said line there
terminating.
Subd. 2. Precinct 2 (Ward 2). All properties within the Corporate limits of the City of
Stillwater lying Southeasterly of the following described beginning at point centerline of
County Road 5 (also known Owens Street and Stonebridge Trail) 1,050 feet from the
Centerline of Hwy 96 (also known as Dellwood Road) heading Southerly along the
centerline of County Road 5 to the centerline of Myrtle Street (also known as County Road
12). Thence Westerly along the centerline of Myrtle Street to the centerline Brick Street.
Thence Southerly along the centerline of Brick Street to the centerline of County Road 5
(also known as Stillwater Boulevard and Olive Street). Thence Westerly and South westerly
along the centerline County Road 5 to the centerline Pine Street. Thence Easterly along the
centerline of Pine Street to the centerline of Second Street. Thence Northly along the
centerline of Second Street to the centerline of Nelson Street. Thence Easterly along the
centerline Nelson Street to the shoreline of the Saint Croix River and said line there
terminating.
Subd.3. Precinct 3 (Ward 3). All properties within the Corporate limits of the City of
Stillwater lying west of County Road 5 (also known as North Owens Street and Stonebridge
Trail) and North of County Road 12 (also known as West Myrtle Street and 75th Street N.).
Subd.4. Precinct 4 (Ward 4). All properties within the Corporate limits of the City of
Stillwater beginning at the point of intersection of the centerlines of County Road 12 (also
known as West Myrtle Street) and Brick Street. Thence Southerly along the centerline of
Brick Street to the centerline of County Road 5 (also known as West Olive Street and
Stillwater Boulevard). Thence Westerly and Southerly along the centerline County Road 5
to centerline of TH 36. Thence Westerly along centerline of TH 36 to centerline of County
Road 15 (also known as Manning Avenue). Thence Northerly along centerline of County
Road 15 to the centerline of County Road 12 (also known as Myrtle Street). Thence
Easterly along centerline of County Road 12 to centerline of Brick Street and said line there
terminating. Also said Precinct 4 (Ward 4) shall include the following parcel south of Hwy
36 along Manning Avenue: all that part of the Southwest 1/4 of the Northwest 1/4 and of the
Northwest 1/4 of the Northwest 1/4 of Section 6, Township 29, Range 20 that lies northerly of
the following described line: commencing at the southwest corner of the Northwest 1/4 of
said section 6, thence North 1 degree 14 minutes 50 seconds East, along the West line of
Northwest 1/4, for 969.67 feet to the point of beginning of the line to be described; thesence
South 87 degrees 25 minutes 34 seconds East for 1120.72 feet and there terminating
excepting therefrom all that portion of the Southwest 1/4 of the Northwest 1/4 of said Section
6, lying West of the Town Road (also known as Manning Avenue North) as it now traverses
said section 6.
SECTION 2 Effective Date. This Ordinance will be in full force and effect
from and after its passage and publication according to law.
SECTION 3 Saving. In all other ways, the Stillwater City Code will remain in
full force and effect.
Approved this day of March, 2022.
CITY OF STILLWATER
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
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The Sirlhplaca of Minnesota
216 4th Street N, Stillwater, MN 55082
651-430-8800
www.ci.stillwater.mn.us
NOTE: Public can participate in person at City Hall, online at www.zoomgov.com or call 1-646-828-7666 and
enter the meeting ID number: 161 843 8759 or watch live on the city website or on local Channel 16.
Public comments can be emailed to stillwater@ci.stillwater.mn.us
AGENDA
CITY COUNCIL MEETING
March 1, 2022
REGULAR MEETING 4:30 P.M.
I. CALL TO ORDER
II. ROLL CALL
III. OTHER BUSINESS
1. Public Parking Ramp/Lowell Inn Safety Improvements
2. Future Accessory Structure and Use Ordinance Amendments Discussion
3. Short Term Home Rental Discussion
IV. STAFF REPORTS
1. Public Works Director - Jurisdictional Boundary Review of Stillwater's Boarder along Hwy 36
2. Police Chief
3. Fire Chief
4. Finance Director
5. Community Development Director
6. City Clerk
7. City Attorney
8. City Administrator
9. IT Manager
10. Library Director
V. RECESS
RECESSED MEETING 7:00 P.M.
VI. CALL TO ORDER
VII. ROLL CALL
VIII. PLEDGE OF ALLEGIANCE
IX. RECOGNITIONS OR PRESENTATIONS
11. Department of Natural Resources White Bear Lake Court Case
12. Council Service Award - Karie Weldon
13. Council Service Award - Byron Theis
14. Colorectal Cancer Awareness Month Proclamation
15. Certificate of Retirement - Tom McCarty, Resolution 2022-025
X. OPEN FORUM - the open forum allows the public to address council on subjects which are not a part of the meeting.
Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less.
XL CONSENT AGENDA - these items are considered routine and will be enacted by one motion with no discussion. A
council member or citizen may request an item to be removed from the consent agenda and considered separately.
16. February 15, 2022 regular meeting minutes
17. Payment of Bills
18. American Rescue Plan Act (ARPA) - Resolution
19. Designation of Depository for Investments - Resolution
20. Drainage and Utility Easement for 201 Olive Street West
21. Drainage and Utility Easement for 114 Brick Street East
22. Employee & Volunteer Recognition Program and Other Public Purpose Expenditures Policy
23. Gambling Premise Permit for Stillwater Elks at The Wild Hare - Resolution
24. Parking Restriction on Brick Street South - Resolution
25. Purchasing Policy Revisions
26. Sanitary Sewer Manhole Rehabilition Project Agreement - Resolution
27. Supporting State Legistation Amending State Liquor Laws on Growler Sales and Definition of Compact
and Contiguous for Defining a Premise - Resolution
XII. PUBLIC HEARINGS - when addressing Council please limit your comments to 10 minutes or less.
28. Project 2022-02, to consider the street and utility improvements on the 2022 Street Improvement
Project. Notices were mailed to affected property owners and published in the Stillwater Gazette on
February 18 and 25, 2022 - Resolution
XIII. UNFINISHED BUSINESS
29. Capital Improvement Projects (CIP) Report - Resolution
XIV. NEW BUSINESS
30. St. Croix Recreation Center Possible Expansion Project Planning Services Contract - Resolution
XV. COUNCIL REQUEST ITEMS
XVI. ADJOURNMENT
Page 2 of 2
City Council Meeting Agenda
March 1, 2022
iliwater
THF B' F T H P L. A - E Q F M i N N F ti O f A
MEMO
TO: City Council
MEETING DATE: March 1, 2022 (Workshop)
TOPIC: Public Parking Ramp/Lowell Inn Damage Deterrent Options
REPORT BY: Tim Gladhill, Community Development Director
INTRODUCTION
Over the past year, Staff has fielded a number of calls from the Lowell Inn about persons
accessing their roof from the top level of the City's Public Parking Ramp. In some cases, these
individuals have created significant damage to the Lowell Inn and plugged roof drains
creating flooding of the Lowell Inn.
SPECIFIC REQUEST
Staff is seeking broad policy direction on options to deter trespassing on the Lowell Inn from
access from the Public Parking Ramp
1. Does the City Council believe there is an issue?
2. What options is the City Council comfortable with to mitigate the issue?
3. Should there be a cost share to implement the solution?
ANALYSIS
At the Workshop, Staff will present a number of options with varying degrees of scale and
aesthetic impacts.
1. Smaller, less visible deterrents
2. Larger, non -climbable fencing/wall
This past summer, the City's Facility Manager (and IT Staff) implemented a number of
smaller, lower -cost options to deter individuals from gathering/loitering in the Public
Parking Ramp.
1. Reduced HVAC/Cooling in Summer Months
a. Deterred individuals from hanging out in the elevator lobby
2. Installed secure/locked outlet covers
a. Deterred individuals from hanging out in the elevator lobby charging phones
February 25, 2022
Page 2
3. Upgraded Security Cameras
ltwater
THE BIRTHPLACE OF FAJNNESOIA
PLANNING MEMO
TO: City Council CASE NO.: N/A
MEETING DATE: March 1, 2022
REGARDING: City Council Discussion Regarding Accessory Structures and Uses
REPORT BY: Abbi Wittman, City Planner
The City has a number of City Code sections, as well as staff interpretations and policies,
surrounding accessory structures and uses. City staff has found numerous areas of the code
where there are either inconsistencies (especially in relationship to the Building Code), where
staff needs more clarification or direction pertaining to plausible violations, or we simply should
review to determine if the City Code needs updating to align with community values and
property owner needs.
At the next City Council workshop, staff will guide the Council in discussion focusing on
accessory structures and uses. What is gleaned from this discussion will lead to relevant
ordinance amendments. Specific topics include:
• Bulk (height and square footage) and setback regulations in various districts and for
various uses (i.e. Accessory Dwelling Units)
• The use of accessory structures or a portion thereof (i.e. wood shops, office/studios,
Accessory Dwelling Units)
• Non-traditional accessory structures (i.e. portable garages/sheds and shipping containers)
iliwater
THF B' F T H P L. A - E Q F M i N N F ti O f A
MEMO
TO: City Council
MEETING DATE: March 1, 2022 (Workshop)
TOPIC: Short Term Home Rental Update and Policy Discussion
REPORT BY: Tim Gladhill, Community Development Director
INTRODUCTION
The City's Short Term Home Rental Program began in 2017. As the popularity of Short Term
Home Rentals continue to grow in Stillwater and many original Licenses go through the
renewal process, Staff sees an opportunity to improve the program based on recent
Applications and Renewals. The goal of this discussion is two -fold.
1. Improve the Customer Experience
2. Improve Efficiency of Staff Resources/Right Size the Program based on current Staff
Resources.
SPECIFIC REQUEST
The City Council is asked to provide broad policy direction on several key topics regarding
the current Short Term Home Rental Program. Depending on said direction, additional
policy documents and public engagement strategies will be presented for formal approval at
a later date.
ANALYSIS
Key Policy Areas:
1. Building Code Accessibility Requirements (2020 Code Change)
2. Owner Occupied Status/License Type
3. Enforcement
4. Parking
5. Maximum Licenses
Building Code Requirements
Building Code Requirements for Type C Licenses (Non -Owner Occupied) presents the
primary concern raised by perspective Licensees and consumes (by far) the most amount of
February 25, 2022
Page 2
Staff Resources in administering the program. These are regulations that the City must
administer; the City does not have the choice to grant Variances to Building Code. Primarily
speaking, a change from a Single -Family Dwelling to Type C Short Term Home Rental
(Owner does not reside on site) represents a change in occupancy classification and requires
the Owner to install accessibility improvements. This can be challenging in historic homes.
Additionally, Staff recently made a few enhancements to attempt to provide clarity and
reduce demand on City Staff. Rather than scheduling a Pre -Application Inspection, Staff has
requested that potential Applicants engage the services of a Licensed Architect to provide
code analysis. Our Staff Structure is set up to react and review to proposals. The original
design of the Short Term Home Rental Program ended up lending itself to putting our Staff
into a designer role. Based on Staffing Levels alone, the City simply cannot provide this level
of service. This is similar to any other Building Permit. Additionally, Building staffs state
licensure does not allow them to provide any level of design services. Designing could result
in the state revoking the individual's license.
Recommended Policy Statement:
The City of Stillwater supports the health and safety of our Residents and Guests and further
supports the requirement to construct required accessibility improvements when a proposed
use represents a change in Occupancy Classification per Minnesota State Building Code. In
other words, when a structure is converted to a Type C, accessibility improvements will be
required. City Staff is not authorized to spend significant time exploring paths around this
requirement.
Owner Occupied Status and License Types
The City currently has three (3) Primary License Types. There is technically a fourth type
specific to Bed and Breakfasts.
Type A
Owner Occupied (including during rental)
Type B
Owner Occupied (rented while Owner is away)
Type C
NOT Owner Occupied
Type D
Bed and Breakfasts
Many Applicants attempt to avoid a Type C License Requirements largely due to process,
public notification requirements and Building Code Requirements. Verification of Owner -
Occupied Status is largely on an 'on your honor' system. However, in cursory reviews of
online listings, Staff believes that the program falls short of 100% compliance in this regard.
Additionally, the difference between Type A and Type B License Requirements is confusing
to Applicants and hard to administer and track for Staff. Staff has found it difficult to review
proof of Owner -Occupied Status. While the Applicant will attest that the unit will be Owner
Occupied, listings seem to indicate that this might not always be the case. Additionally, there
have been some indications that Applicants have found certain loopholes in the process in
order to avoid having to apply for a Type C License. In future iterations of this discussion,
Staff will forward additional recommendations on how to better enforce Owner -Occupied
requirements/approvals.
February 25, 2022
Page 3
Recommended Policy Changes:
Staff recommends that the Citysimplify the License Types to improve administration and user
experience.
• Owner Occupied
• Non -Owner Occupied
Whether the Owner of an Owner Occupied Short Term Home Rental is on site at the time of
rental doesn't reduce the level of accountability for someone staying at an Owner's
Residence. Additionally, the City doesn't have the enforcement resources to track whether
each Type B Licensee is actually present during a rental as required (within 30 minutes).
Additionally, the Bed and Breakfast model has changed significantly over the past several
years and many have converted into more traditional short-term rentals. In terms of
enforcement and administration, the City is more focused on accountability and response
rather than whether a short-term home rental serves food or not. Staff recommends that the
City focus on Owner -Occupied Status and 24/7 contact in a reasonable search radius in cases
of emergencies or nuisances.
Enforcement
Staff will begin to apply recent enhancements to the City's Code Enforcement Program to
Short Term Home Rental. Additionally, City Code calls to escalate a License to the City
Council to consider Provisional Status, Suspension or Revocation after three (3) verified
violations. Generally, the three (3) steps will include the following:
1. Compliance Reminder Letter
2. Notice of Violation
3. Administrative Citation/Council Review
Parking
As the City continues to advance its goal to become a year-round destination (with great
success), Staff has noticed a change in parking needs, especially for units on Main Street in
Downtown. Many times, a single reservation will have multiple parties (either related or
connected) converge on Stillwater from multiple locations. This has led to a number of
requests after Business Hours to obtain additional Residential Parking Permits.
Staff believes there is some room to accommodate additional Parking Permits for overnight
guests specifically related to Short Term Home Rentals. Generally speaking, Short Term
Home Rentals must provide parking off street on their Property. However, in the Downtown,
Residential Parking Permits are necessary due to lack of on site parking. For example, the
City could create a new Short Term Home Rental License category similar to a Residential
Parking Permit but for a shorter duration. This would be an additional revenue stream to
fund Downtown parking needs; however, this would increase demands on Staff Resources to
February 25, 2022
Page 4
administer permits. These requests for additional Residential Parking Permits for overnight
parking are fairly limited. Sidebar - this reinforces the potential need to upgrade our Parking
Permit System to a more electronic, license plate -based tool.
Maximum Licenses
The City Council previously approved a limit on number of licenses as follows:
License Type
Maximum
Remaining
Type A (Owner Occupied)
35
Multiple
Type B (Owner Occupied)
35
Multiple
Type C (Not Owner
Occupied/Investment
Property)
10 Downtown
15 Outside of Downtown
None Remaining Downtown
Multiple Outside of
Downtown
Type D (Bed and Breakfast)
Staff is seeking broad policy direction as to whether the City Council wants to increase the
maximum number of Type C Licenses in the Downtown District.
A recent, new multifamily development inquired about the possibility of using some of their
units as short-term rentals, at least in the initial lease up period. There are no licenses
available Downtown at this time for this request. The Council could consider increasing the
maximum number of Type C Licenses in Downtown and/or creating a separate sub -category
for larger rental apartments. The City Council is not obligated to make this change; Staff is
simply forwarding the request and seeking broad policy direction.
RECOMMENDATION
Below is a summary of recommended changes.
1. Reinforce that conversions to Type C Licenses shall require accessibility
improvements per Building Code and that Staff Resources will not be allocated to
finding alternative paths to this requirement
2. Consolidate License Types into Owner Occupied and Non -Owner Occupied
3. Create a Short Term Home Rental Parking Permit to meet demands of overnight
guests
4. Provide direction on Maximum Licenses
Additionally, Staff recommends that the City host a forum/meeting with current Licensees to
discuss potential changes (similar to the Event Planning Forum for Downtown Events).
THE8 I R T H p L A C E Q E M I H H E S R 1
STILLWATER
CITY COUNCIL
SERVICE AWARD
On behalf of a grateful City and upon the recommendation of leading citizens, the
Mayor and City Council hereby extend recognition to
Wetdon
Ton hen cantatattiato , , p 6 iana tu, a.ut tan,dit
pent onma nce, and di,tinesfied e'wice to the Cit tf and its citi zeni fan ane
dean ai Alike Data Specialist, and cursfief lien wed in tfie f utwce,
and for outstanding service in support of the City of Stillwater's mission.
-Zz.67
Ted Kozlowski, Mayor
Date of recognition: March 1, 2022
THE8 I R T H p L A C E Q E M I H H E S R 1
STILLWATER
CITY COUNCIL
SERVICE AWARD
On behalf of a grateful City and upon the recommendation of leading citizens, the
Mayor and City Council hereby extend recognition to
113 Set&
fait hi/3 man* cantiautiam , , irtafe/s6lanatiim, auto tared ing
pe}r f atanance, and ck tinguvshed 6e'wice to the eitI and its citizen/3 fat
8'/2 gem/3 a/3 En inee}tuuj J echzician 111, and cities him well 'in the futwe,
and for outstanding service in support of the City of Stillwater's mission.
Ted Kozlowski, Mayor
Date of recognition: March 1, 2022
Cite of
'titttuater, fliliuue5ota
Proclamation
WHEREAS, Colorectal cancer (CRC) is the second -leading cause of cancer
deaths in the United States among men and women combined, and
WHEREAS, CRC is one of the few cancers that can be preventedwith timely
screening, but i in 3 eligible .Americans are not up to date on screening; and
WHEREAS, The National Cancer Institute estimates that there could be as
many as 4,5oo additional CRC deaths because of the drop in screening due to
CO VID-19; and
WHEREAS, the national goal established by the National Colorectal Cancer
Roundtable is to strive to increase timely colorectal cancer screening rates to 8o
percent in every community for all Americans eligible for screening; and
WHEREAS, observing a Colorectal Cancer .Awareness Month during the
month of .March wouldprovide a special opportunity to increase awareness and
offer education on the importance of early detection and screening of CRC.
NOW THEREFORE, I, Ted.Kozlowski, by virtue of the authority vested in me,
as Mayor of the City of Stillwater, do hereby proclaim March 2022
Colorectal Cancer Awareness Month -
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of
the City of Stillwater to be affixed this ist day of .%(arch, 2022.
.Mayor
Cite of
'titttuater, fliliuueota
Resolution 2022-025
TOM McCarty
WHEREAS, J. Thomas .wlcCarty, is retiring from City
employment as the City .Administrator, effective
.March 4, 2022.
NOW THEREFORE, BE IT RESOLVED, by the City CounciC
of the City of StiCCwater, .Minnesota, that for his dedicated
service to the City, Tom is hereby commended for serving
the City of Stillwater, andits citizens faithfully, efficiently
and courteously for 7 years. The Councifregrets that he is
retiring from City employment, ancC extends to him their
appreciation for his dedicated service.
BE IT FURTHER RESOLVED, that the City Clerk is hereby
authorized and directed to enter this Certificate of
.Appreciation upon the officiaC record of the City CounciC
and to deliver a certified copy thereof to Tom lvlcCarty.
.Adopted by the City Council this ist day of .Hard
2022.
LMayor
4111wa ter
The Birthplace of Minnesota
216 4th Street N, Stillwater, MN 55082
651-430-8800
www.ci.stillwater.mn.us
CITY COUNCIL MEETING MINUTES
February 15, 2022
REGULAR MEETING 7:00 P.M.
Mayor Kozlowski called the meeting to order at 7:00 p.m.
Present: Mayor Kozlowski, Councilmembers Collins, Junker, Odebrecht, Polehna
Absent: None
Staff present: City Administrator McCarty
City Attorney Land
City Clerk Wolf
Community Development Director Gladhill
Finance Director Provos
Fire Chief Glaser
Police Chief Mueller
Public Works Director Sanders
Assistant City Engineer Abdullah
PLEDGE OF ALLEGIANCE
Mayor Kozlowski led the Council and audience in the Pledge of Allegiance.
RECOGNITIONS OR PRESENTATIONS
Certificate of Appreciation for Sustainable Stillwater
Mayor Kozlowski recognized Sustainable Stillwater for their work to engage local
businesses and improve sustainability at a citywide level.
Roger Tomten, Sustainable Stillwater, recognized its board members, community
volunteers and students.
Promotion Ceremony for Captain Brian Bruchu
Police Chief Mueller commended Captain Bruchu for his 22 years with the department and
re -affirmed his oath of office. Capt. Bruchu's children pinned on his badge.
Police Distinguished Service Award Presentation to Sergeant Chris Felsch and Detective Dave
Wulfing
Noting that both are stepping down from their training roles, Chief Mueller presented
service awards to Sgt. Felsch and Det. Wulfing for their work on defensive tactics, firearms
training and use of force policy and training.
OPEN FORUM
There were no public comments.
City Council Meeting February 15, 2022
STAFF REPORTS
Public Works Director Sanders reported that the snow sculptures will be removed from
downtown this week. At the March 1 meeting, the Council will be updated on the White Bear
Lake court case. One major impact that will be addressed is that the City's appropriation
permit could be reduced significantly, affecting residential and commercial users. A group
of cities is working together to get a bill introduced in the legislature to help mitigate the
impacts of the case. He asked for Council direction on a request from the Minnesota
Department of Transportation to consider a boundary change to place a section of the south
frontage road within Oak Park Heights to clean up the boundary lines. The Council asked
Mr. Sanders to bring the map showing the entire southern boundary to the next workshop
for further discussion.
Police Chief Mueller reminded residents to lock their cars and not to leave unattended
vehicles running, as thefts of motor vehicles are up. He stated Community Resource Officer
Brad Junker was nominated for the Stillwater Chamber's Hero of the Year Award. Officer
candidate interviews will conclude today. Mental health calls are up. He summarized the
work of the Stillwater Police Association and stated its fundraiser went well.
Fire Chief Glaser noted Brad Junker is also on the Fire Department. Todd Kockelman is also
up for an ambassador award. The Department, along with the Police Department, has been
working with the school district on preparedness and response. He reminded residents the
ice on the river is very unpredictable despite cold temperatures.
Finance Director Provos reported that the new utility bills are generating a lot of confusion
about service dates. She will send a brief explanation of the changes to the Council.
City Clerk Wolf stated the final redistricting maps were received and no precinct splits are
necessary, so the City will be split just by its four wards for the next election.
City Administrator McCarty updated the Council on the legislative bonding bill and the DNR
White Bear Lake court case. The employee mask requirement will be lifted soon due to a
decline in Omicron cases.
CONSENT AGENDA
February 1, 2022 Regular Meeting Minutes
Payment of Bills
Building Inspections Vehicle Purchase Request
Emerald Ash Borer Bulk Discount Treatment Program Extension
Employment Policy Manual Amendment Regarding Employment of Relatives and
Domestic Partners
Final Payment for 2018 Street Improvement Project
Final Payment for 2020 Street Improvement Project
Lake McKusick Sediment Removal Project Contract
William Street North Right of Entry Agreement First Amendment
Reconciliation of St Croix Recreation Center Dome Project
St Croix Recreation Center Management Contract Renewal
Stillwater Library 2022 Roof Replacement Project Bid Award
Page 2 of 5
City Council Meeting February 15, 2022
Councilmember Polehna commended St. Croix Valley Rec Center Manager Doug Brady for
his excellent oversight of the Rec Center.
Motion by Councilmember Junker, seconded by Councilmember Odebrecht, to adopt the
Consent Agenda. All in favor.
PUBLIC HEARINGS
There were no public hearings.
UNFINISHED BUSINESS
Chestnut Street Plaza Project Contract Amendment #2
Community Development Director Gladhill explained that the Phase II environmental site
assessment determined that the first 2.5 feet over most of the project area is contaminated
and needs to be removed and disposed of. There is no imminent health threat to the public
and testing indicates that the contaminated soils have not impacted groundwater quality.
There are two options for the City to consider: 1) Enrollment in the MPCA Brownfield
Program/Voluntary Investigation and Cleanup (VIC) Program or 2) Enter into a Cooperative
Construction Agreement with an Additional Provisions Addendum to the future
Construction Plans, Specifications and Construction Contract. The engineer's estimate for
remediation of these soils is approximately $150,000, which is above the current estimate
for the project. In total, with a conservative estimate and contingency, staff expects a project
cost increase of approximately $200,000. With this change, the new project estimate is
$2,600,000. The maximum contribution from MnDOT per the current grant is $2,000,000.
The City Council had already directed staff to plan to fund the remaining $400,000 through
City sources (Pre-1990 Pooled TIF Dollars). There are sufficient dollars in this fund if the
Council chose to allocate an additional $200,000. However, the City is actively pursuing
legislation with the Minnesota Legislature to be included in the 2022 bonding bill. This
project is included in this request. The hope is that the 2022 bonding bill can fund the
$400,000 to $600,000 'gap' in funding after the current MnDOT Grant. This would likely
require the project to be constructed in 2023, not 2022. Mr. Gladhill went on to state that
the City was asked by the contractor responsible for the current holiday light show on
Chestnut Street about the possibility of adding conduit for data wiring for animations
separate from the primary electric source. The project costs are estimated to increase by
$3,000 for additional design and $3,000 for construction costs. The Council is asked to
provide direction and potentially approve an additional Contract Amendment for the
following purposes: additional soils corrections and contaminated soils remediation; and
additional conduit for the holiday light show.
Councilmember Junker stated he would like to see the final design of the pavers, types of
trees and benches.
Councilmembers voiced concerns about being financially responsibly for contamination
mitigation on land that is not owned by the City.
Mr. Gladhill stated staff will continue having conversations with MnDOT.
Motion by Councilmember Polehna, seconded by Councilmember Odebrecht, to approve the
Chestnut Street Plaza Project Contract Amendment #2 as proposed. All in favor.
Page 3 of 5
City Council Meeting February 15, 2022
Public Works/Water Board Transition Report
Public Works Director Sanders presented the Public Works/Water Board Transition Report
and reviewed the timeline and tasks achieved. After 41 meetings over two years and
estimated 1000 hours of staff time, the Transition Team finds that the transition period is
complete.
Strategic Plan Action Steps Update
Mr. McCarty reviewed the action steps that have been taken since the last update.
Motion by Councilmember Collins, seconded by Councilmember Polehna, to accept the Updated
Strategic Action Plan. All in favor.
NEW BUSINESS
Feasibility Report for 2022 Street Improvement Project
Assistant City Engineer Abdullah gave an overview of the proposed 2022 Street
Improvement Project. The total estimated cost is $2,398,304 including design, surveying,
inspection, administration, and contingencies. The project funding is through assessments,
permanent improvement bonds, State Aid Funding, and utility improvement funding.
Construction would take place May through October 2022. Staff recommends that the
Council accept the feasibility report and order a public hearing for March 1, 2022.
Councilmember Junker noted the mileage is down slightly, 3.44 miles of streets compared
with the usual 4.5-5 miles a year.
Mr. Abdullah answered the City did more reconstruction this year than last year and prices
are increasing.
Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt Resolution
2022-023, Resolution Receiving Report and Calling Hearing on 2022 Street Improvement
Project (Project 2022-02). All in favor.
Resolution Supporting Housing and Local Decision Making Authority
Mr. Gladhill explained a proposed resolution supporting the protection of local decision -
making as it relates to Zoning, Development Fee and Building Permit Fees. Over the past
several years, a number of bills at the Minnesota Legislature have challenged local authority
over zoning and development and would reduce authority for land use decisions currently
found in various State Statutes. Several recent bills, while intended to help with affordability
of housing, likely would not have the intended outcome. Staff recommends adoption of the
resolution supporting local decision making authority.
City Administrator McCarty suggested adding a therefore clause directing the City Clerk to
send a copy of the resolution to all elected officials at the State that represent the City, to the
League of Minnesota Cities, Metro Cities and to the City's lobbyist.
Motion by Councilmember Odebrecht, seconded by Councilmember Collins, to adopt
Resolution 2022-024, A Resolution Supporting Housing and Local Decision -Making Authority,
with the additional clause directing the City Clerk to distribute the resolution. All in favor.
Page 4 of 5
City Council Meeting February 15, 2022
COUNCIL REQUEST ITEMS
There were no Council request items.
ADJOURNMENT
Motion by Councilmember Junker, seconded by Councilmember Polehna, to adjourn. All in
favor. The meeting was adjourned at 8:44 p.m.
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
Resolution 2022-017, Amending City of Stillwater Employment Policy Manual on
Employment of Relatives and Domestic Partners
Resolution 2022-018, Accepting Work and Ordering Final Payment for 2018 Street
Improvement Project (Project 2018-02)
Resolution 2022-019, Accepting Work and Ordering Final Payment for 2020 Street
Improvement Project (Project 2020-02)
Resolution 2022-020, A Resolution Approving Right of Entry Agreement First
Amendment Relating to Landowner Improvements Associated with Lot 4, Block
11, Sabin's Addition (CPC Case No. 2021-16)
Resolution 2022-021, Resolution Authorizing a Transfer of $230,820 from the
Recreation Center Special Revenue Fund to the Capital Projects Fund as Final
Reconciliation of the St. Croix Valley Recreation Center Dome Replacement Project
Resolution 2022-022, Accepting Bid and Awarding Contract for Stillwater Public
Library 2022 Roof Replacement Project
Resolution 2022-023, Resolution Receiving Report and Calling Hearing on 2022
Street Improvement Project (Project 2022-02)
Resolution 2022-024, a Resolution Supporting Housing and Local Decision -Making
Authority
Page 5 of 5
Page 1
CITY OF STILLWATER LIST OF BILLS
1ST Line/Leewes Ventures LLC
Advance Auto Parts
Amdahl Locksmith Inc Chris
Aramark
Arrow Sports Group
Astleford International
AT&T Mobility 8509
Becker Fire Safety Services LLC
Bernstein Ross
Canteen Refreshment Services
Cintas Corporation
Coca-Cola Distribution
Cole Papers
Comcast
Compass Minerals
Core & Main
Crysteel Truck Equip
Dalco
Ecolab
ECSI System Integrators
Electric Pump
Fitch & Associates
Force America
Golden Expert Services
Group Medicareblue RX
Guardian Supply
Hach Company
Hawkins Inc
Heritage Printing Inc.
Higher Ground Brazilian Jiu-Jitsu
Hisdahl Inc
Jefferson Fire and Safety Inc.
Jordan Joel
K-Tech Specialty Coatings
Lano Equipment
Lawson Products
Linde Gas & Equipment
Lindstrom Solar LLC
Mansfield Oil Company
Marshall Electric Company
Menards
Middle St Croix Watershed WMO
Midwest Machinery
Midwest Machinery Co
Miller Excavating
Snacks for concessions
Equipment repair supplies
Rekey lock & install cylinder
Uniforms
Skate sharpening supplies
Equipment repair
Cell phone
Extinguisher service
60-minute keynote presentation
Concession supplies
Uniforms & mat cleaning service
Beverages for concessions
Supplies
TV Internet & Voice
Road salt
Hydrant supplies
Equipment repair supplies
Equipment repair supplies
Laundry detergent
Annual fire alarm monitoring
Well house repairs
Fire Dept Project
Gerotor motor
Janitor Service
Retiree Prescriptions Ins
Uniforms
Fluoride
Metering pump and ejector
Printing
Law Enforcement Training Series
Patches
Turnout Gear
Reimburse for work boots
Beet Heet
Equipment repair supplies
Supplies
Cylinders
Solar Energy
Fuel
Barons Way well house
Supplies
Watershed Management payment
John Deere equipment
Equipment repair supplies
Water main repairs
611.25
281.18
239.00
50.97
446.10
3,352.78
78.20
147.00
800.00
1,294.30
1,030.81
1,211.60
644.32
486.98
11,983.21
2,675.48
49.61
4,091.10
287.72
825.00
240.00
17,497.50
388.37
4,000.00
9,646.00
195.93
55.39
1,201.00
104.00
160.00
565.00
7,892.49
107.60
501.01
519.25
67.50
63.33
2,197.04
5,833.32
240.00
4,215.42
21,969.35
3,050.00
542.49
13,106.60
MN Dept of Dept of Public Safety
Modern Heating & Air
MP Nexlevel LLC
Municipal Emergency Services
National Reprographics LLC
Office Depot
Pepsi Beverages Company
Performance Plus LLC
Progressive Microtechnology Inc
Pro-Tec Design
Quadient Leasing
Quill Corporation
Reliance Electric Motors
Riedell Shoes Inc.
Rote Crystal
Ruud Cole
Sand Creek EAP
Sentry Systems Inc.
Sherwin Williams
Spartan Promotional Group
St. Croix Boat and Packet Co.
TKDA
Toll Gas and Welding Supply
Twin Cities Dots & Pop
Valley Trophy Inc.
Volunteer Firefighters Benefit Assn of MN
Water Conservation Services Inc
WSB & Associates Inc.
Zep Sales & Service
Ziegler Inc.
Zoller Steven
LIBRARY
Ace Hardware
Amazon Business
Blackstone Audio
Brodart Co
Cintas Corporation
Comcast
Faurot Kimberly
Kaplan Early Learning Company
Koegel Christian M
Master Mechanical Inc.
Midwest Tape
Office of MN IT Services
Otis Elevator Company
2021 Dodge Ram Pick Up Sales Tax
Garage infrared heater repair
Locating
Gloves
Scans
Office supplies
Beverages for concessions
Drug screen
PMI Evidence Tracker Annual
Parking Ramp Camera Replacement Final
Postage machine lease
Office supplies
Equipment repair supplies
Skates
Park Fee Refund
Reimburse for exam fees & refresher class
Annual EAP Billing
Alarm monitoring
Paint
Office supplies
Arena Billing
Professional Services
Oxygen & Acetylene Lease
Treats for concessions
Name plates
Firefighters Ins
Water Leak Detection
MS4 Services
Janitorial supplies
Equipment repair
Reimburse for EMT Renewal
Janitorial Supplies
Programs
Materials
Materials
Towels and Rugs
Internet
Staff Reimbursement
Equipment
Cataloging / Processing
Damaged Actuator Replacement
Materials
Telephone
Maint Agreement
Page 2
2,216.58
5,361.05
779.85
2,416.56
717.75
172.04
1,071.26
45.00
695.00
1,500.00
455.01
881.15
138.56
163.58
150.00
355.00
2,355.09
140.85
192.51
20.76
114,646.03
25,351.84
335.00
918.00
35.00
1,830.00
374.36
86.00
280.64
2,552.31
25.00
88.87
623.24
191.96
375.28
178.20
188.10
174.47
57.44
420.00
1,188.41
43.29
148.35
618.06
Serendipity Art & Design
Textile Center
JANUARY CREDIT CARDS
4lmprint
AG Boston
Amazon.com
Barnes & Noble Inc.
Chicago Books & Journals
Dream Host
Dropbox
Half Pint Kids
Holiday Inn St. Cloud
Liberty University
MN Chiefs of Police Assoc.
MVP Media Network
Network Technologies
Office Max
Survey Monkey
Tidd Tech LTD
UPS
VistaPrint.com
Washington County Hazardous Waste
Programs
Programs
Community outreach promotional items
Small outreach kits
Ice cleats
Materials
Supplies
Website Hosting
Dropbox renewal
Materials
Hotel for continuing ed course
Training materials
MCPA Membership Renewal
Social Media Summit
FD video distribution transmitter
Envelopes & paper
Tech - Survey Software Subscription
Parts for the groomer
Shipping
150th Banners
2022 Hazardous Waste Generator License
Page 3
125.00
325.00
404.87
15.80
241.89
196.70
74.76
21.45
900.00
131.84
217.28
1,483.21
916.00
599.00
129.60
41.43
384.00
121.54
70.19
374.20
104.00
City of Stillwater
Washington County, Minnesota
RESOLUTION 2022-
A RESOLUTION TO ELECT THE STANDARD ALLOWANCE AVAILABLE UNDER THE
REVENUE LOSS PROVISION OF THECORONAVIRUS LOCAL FISCAL RECOVERY FUND
ESTABLISHED UNDER THE AMERICAN RESCUE PLAN ACT
WHEREAS, Congress adopted the American Rescue Plan Act in March 2021 ("ARPA")
which included $65 billion in recovery funds for cities across the country; and
WHEREAS, ARPA funds are intended to provide support to state, local, and tribal
governments in responding to the impact of COVID-19 and in their efforts to contain COVID-
19 in their communities, residents, and businesses; and
WHEREAS, The Fiscal Recovery Funds provides for $19.53 billion in payments to be
made to States and territories which will distribute the funds to nonentitlement units of local
government (NEUs); and
WHEREAS, The ARPA requires that States and territories allocate funding to NEUs in
an amount that bears the same proportion as the population of the NEU bears to the total
population of all NEUs in the State or territory; and
WHEREAS, $2,144,882.48 has been allocated to the City of Stillwater("City")
pursuant to the ARPA; and
WHEREAS, The Coronavirus State and Local Fiscal Recovery Funds ensures that
governments have the resources needed to fight the pandemic and support families and
businesses struggling with its public health and economic impacts, maintain vital public
services, even amid declines in revenue, and build a strong, resilient, and equitable recovery
by making investments that support long-term growth and opportunity; and
WHEREAS, In May 2021, the US Department of Treasury ("Treasury") published the
Interim Final Rule describing eligible and ineligible uses of funds as well as other program
provisions, sought feedback from the public on these program rules, and began to distribute
funds; and
WHEREAS, on January 6, 2022, Treasury issued the final rule. The final rule delivers
broader flexibility and greater simplicity in the program, responsive to feedback in the comment
process; and
WHEREAS, the final rule offers a standard allowance for revenue loss of up to $10
million, allowing recipients to select between a standard amount of revenue loss or complete
a full revenue loss calculation; and
WHEREAS, recipients that select the standard allowance may use that amount, in
many cases their full award, for government services, with streamlined reporting
requirements.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater,
Minnesota, the City elects the standard allowance available under the revenue loss provision
of the American Rescue Plan Act in the amount of $2,144,882.48 to be used for the general
provision of government services.
Adopted by the City Council of the City of Stillwater this 1st day of March, 2022.
CITY OF STILLWATER
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
City of Stillwater
Washington County, Minnesota
RESOLUTION 2022-
DESIGNATION OF DEPOSITORY FOR 2022
BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota,
that First Resource Bank is hereby added as a designated City depository for
investments for the year 2022:
Adopted by the Stillwater City Council this 1st day of March, 2022.
CITY OF STILLWATER
Ted Kozlowski, Mayor
Attest:
Beth Wolf, City Clerk
liwater
THE BIRTH P L A C E OF MINNESOTA
City Council
MEETING DATE: March 1, 2022
REQUEST: 201 Olive Street West Drainage and Utility Easement Acceptance
LOCATION: 201 Olive Street West
LANDOWNER: Greeley Commercial LLC
REPORT BY: Abbi Jo Wittman, City Planner
CASE NO.: 2021-25
BACKGROUND
The property at 201 Olive Street West currently contains a storm sewer pipe that crosses the center of
the property. The existing pipe is not encumbered by easement. The property owner intends to develop
the property with two new duplexes. As part of pre -development discussions, the City determined
removal of the pipe and utilization of overland drainage in this area will sufficiently meet the drainage
needs in this area. Thus, the property owner is granting the City a 20' easement for drainage and
utilities.
SPECIFIC REQUEST
City of Stillwater acceptance of a Permanent Drainage and Utility Easement.
ALTERNATIVES
The City Council has several available alternatives:
1. Approve — If Council finds that the Easement is reasonable, then the Council should move
to approve the Easement.
2. Deny — If the Council finds that the Easement is not reasonable, the Council can move to
deny the request.
3. Table for more information.
FINDINGS AND RECOMMENDATION
The easement will help the City of Stillwater be able to maintain this public storm sewer system. Staff
recommends the Council approve the enclosed Permanent Drainage and Utility Easement for 201 Olive
Street West.
Attached: Permanent Drainage and Utility Easement
PERMANENT DRAINAGE AND UTILITY EASEMENT
THIS PERMANENT DRAINAGE AND UTILITY EASEMENT ("Easement") is
made, granted and conveyed this /0 day of /IPUo.r'l , 202Z. , by and between
Greeley Commercial L. L. C., a Minnesota limited liability company ("Landowner"), and the City
of Stillwater, a Minnesota municipal corporation ("City").
WHEREAS, Landowner owns real property situated within Washington County,
Minnesota as described on Exhibit A ("Landowner's Property"), attached hereto and incorporated
herein by reference.
WHEREAS, the City is working on a project that will require a Permanent Drainage and
Utility Easement from Landowner.
NOW THEREFORE, Landowner in consideration of the sum of One and no/100 Dollars
($1.00) and other good and valuable consideration, the receipt whereof is hereby acknowledged,
does hereby grant and convey to the City, its successors and assigns, the following:
PERMANENT DRAINAGE AND UTILITY EASEMENT DESCRIPTION
Landowner does hereby grant and convey unto the City, its successors and assigns, the following:
A pennanent easement for utility and drainage purposes and all such purposes
ancillary, incident or related thereto ("Permanent Easement") under, over, across,
through and upon that real property legally described on Exhibit B ("Permanent
Easement Area"), attached hereto and incorporated herein by reference.
The Permanent Easement rights granted herein are forever and shall include, but not be limited to, the
construction, maintenance, repair and replacement of any sanitary sewer, storm sewer, water mains,
storm water facilities, above ground and below ground drainage facilities, any utilities, underground
pipes, conduits, culverts, other utilities and mains, and all facilities and improvements ancillary,
incident or related thereto, under, over, across, through and upon the Permanent Easement Area.
The Permanent Easement rights further include, but are not limited to, the right of ingress and egress
over the Permanent Easement Area to access the Permanent Easement for the purposes of
construction, maintenance, repair and replacement of any sanitary sewer, storm sewer, water mains,
stone water facilities, above ground and below ground drainage facilities any utilities, underground
pipes, conduits, culverts, other utilities, mains and all facilities and improvements ancillary, incident
or related thereto.
EXEMPT FROM STATE DEED TAX
The rights of the City also include the right of the City, its contractors, agents and servants:
(a) To enter upon the Permanent Easement Area at all reasonable times for the purposes
of construction, reconstruction, inspection, repair, replacement, grading, sloping, and
restoration relating to the purposes of the Permanent Easement; and
(b)
(c)
To maintain the Permanent Easement Area, any City improvements and any
underground pipes, conduits, or mains, together with the right to excavate and refill
ditches or trenches for the location of such pipes, conduits or mains; and
To remove from the Permanent Easement Area trees, brush, herbage, aggregate,
undergrowth and other obstructions interfering with the location, construction and
maintenance of the utility pipes, conduits, mains and above ground and below ground
drainage facilities and to deposit earthen material in and upon the Permanent
Easement Area; and
(d) To remove or otherwise dispose of all earth or other material excavated from the
Permanent Easement Area as the City may deem appropriate.
The City shall not be responsible for any costs, expenses, damages, demands, obligations, penalties,
attorneys' fees and losses resulting from any claims, actions, suits, or proceedings based upon a
release or threat of release of any hazardous substances, petroleum, pollutants, and contaminants
which may have existed on, or which relate to, the Permanent Easement Area or the Landowner's
Property prior to the date hereof.
Nothing contained herein shall be deemed a waiver by the City of any governmental immunity
defenses, statutory or otherwise. Further, any and all claims brought by Landowner or its successors
or assigns, shall be subject to any governmental immunity defenses of the City and the maximum
liability limits provided by Minnesota Statute, Chapter 466.
The Landowner, for itself and its successors and assigns, does hereby warrant to and covenant with
the City, its successors and assigns, that it is well seized in fee of Landowner's Property described on
Exhibit A, the Permanent Easement Area described on Exhibit B and has good right to grant and
convey the Permanent Easement herein to the City.
This Easement is binding upon the heirs, successors, executors, administrators and assigns of the
parties hereto.
2
This Easement may be executed in any number of counterparts, each of which shall be deemed
an original but all of which shall constitute one and the same instrument.
[The remainder of this page has been intentionally left blank.]
3
IN TESTIMONY WHEREOF, the parties have caused this Easement to be executed as
of the day and year first above written.
CITY:
CITY OF STILLWATER
By:
Ted Kozlowski
Mayor
By:
Beth Wolf
City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON )
On this day of , 202 , before me a Notary Public within and for
said County, personally appeared Ted Kozlowski and Beth Wolf to me personally known, who
being each by me duly sworn, each did say that they are respectively the Mayor and the City Clerk
of the City of Stillwater, the Minnesota municipal corporation named in the foregoing instrument,
and that it was signed on behalf of said municipal corporation by authority of its City Council and
said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said
municipal corporation.
Notary Public
4
LANDOWNER:
GREELEY COMMERCIAL L. L. C.
e.
i (-LC
Nam
Its: G e 1 e y 6 ►�.ifnt,e.rr;.il LW, C. e.
STATE OF MINNESOTA
}
COUNTY OF C�}
ss.
The foregoing instrument was acknowledged before me on I 0 iay of
2022—b-y V �. , as 0 of Greeley Commercial L.
L. C., a Minnesota limited liability company, on behalf of said limited liability company.
This instrument drafted by
and after recording, please return to:
Korine L. Land (#262432)
Stillwater City Attorney
LeVander, Gillen & Miller, RA,
1305 Corporate Center Drive, Suite 300
Eagan, MN 55121
651-451-1831
Notary Public
TAMMY ABRAHAMSON
Notary Public
Minnesota
My Commis/ion E nines January 31, 202
5
EXHIBIT A
LEGAL DESCRIPTION OF LANDOWNER'S PROPERTY
All that part of Lots One (1) and Two (2), Block Thirty-three (33), Original Town, now City of
Stillwater, described as follows, to -wit:
Beginning at the Northeast corner of said Block Thirty-three (33), and running thence west along the
north line of said Block, One Hundred Fifty and seventy-two hundredths (150.72) feet to the
northwest corner of said Lot One (1), thence south along the west line of said Lots One (1) and Two
(2), Ninety-five (95) feet to an iron pipe monument, thence east on a line parallel to said north line of
said Block, One Hundred fifty and seventy-two hundredths (150.72) feet to an iron pipe monument
set on the east line of said Block, thence north along said east line Ninety-five (95) feet to the point
of beginning.
All of the same lying and being in the City of Stillwater, County of Washington, State of Minnesota.
Abstract Property
PID: 28.030.20.42.0121
A-1
EXHIBIT B
LEGAL DESCRIPTION OF
PERMANENT EASEMENT AREA
An easement for drainage and utility purposes under, over, across, through and upon the South
Twenty (20) feet of Landowner's Property.
B-1
liwater
THE BIRTH P L A C E OF MINNESOTA
City Council
MEETING DATE: March 1, 2022
REQUEST: 114 Brick Street South Drainage and Utility Easement Acceptance
LOCATION: 114 Brick Street South
LANDOWNER: Zvago Cooperative at Stillwater
REPORT BY: Abbi Jo Wittman, City Planner
CASE NO.: 2022-11
BACKGROUND
It was recently discovered the City's storm sewer line that runs across 114 Brick Street South,
owned by Zvago Cooperative at Stillwater, is not encumbered by easement. Zvago Cooperative at
Stillwater has executed the enclosed Permanent Drainage and Utility Easement to rectify this issue.
SPECIFIC REQUEST
City of Stillwater acceptance of a Permanent Drainage and Utility Easement.
ALTERNATIVES
The City Council has several available alternatives:
1. Approve — If Council finds that the Easement is reasonable, then the Council should
move to approve the Easement.
2. Deny — If the Council finds that the Easement is not reasonable, the Council can move to
deny the request.
3. Table for more information.
FINDINGS AND RECOMMENDATION
The public improvement is not encumbered by easement. The easement will help the City of
Stillwater be able to maintain this public storm sewer. Staff recommends the Council approve the
enclosed Permanent Drainage and Utility Easement for 114 Brick Street South.
Attached: Permanent Drainage and Utility Easement
PERMANENT DRAINAGE AND UTILITY EASEMENT
The undersigned Landowner for and in consideration of One and no/100 Dollars ($1.00) and other
good and valuable consideration, the receipt whereof is hereby acknowledged, does hereby grant
and convey to the City of Stillwater ("City") a permanent easement ("Permanent Easement")
under, over, across, through and upon the following described land situated in the County of
Washington, State of Minnesota, to wit:
PROPERTY DESCRIPTION:
Real property in Washington County, Minnesota, legally described as follows:
See Exhibit A
PID: 2903020420043
("Landowner's Property").
PERMANENT EASEMENT DESCRIPTION
The Landowner does hereby grant and convey unto the City, its successors and assigns, the following:
A permanent easement for utility and drainage purposes and all such purposes
ancillary, incident or related thereto (hereinafter "Permanent Easement") under,
over, across, through and upon that real property legally described and depicted on
Exhibit A, (hereinafter the "Permanent Easement Area") attached hereto and
incorporated herein by reference.
The Permanent Easement rights granted herein are forever and shall include, but not be limited to, the
construction, maintenance, repair and replacement of any sanitary sewer, storm sewer, water mains,
storm water facilities, above ground and below ground drainage facilities, any utilities, underground
pipes, conduits, culverts, other utilities and mains, and all facilities and improvements ancillary,
incident or related thereto, under, over, across, through and upon the Permanent Easement Area.
The Pennranent Easement rights further include, but are not limited to, the right of ingress and egress
over the Permanent Easement Area to access the Permanent Easement for the purposes of
construction, maintenance, repair and replacement of any sanitary sewer, stoirn sewer, water mains,
storm water facilities, above ground and below ground drainage facilities any utilities, underground
pipes, conduits, culverts, other utilities, mains and all facilities and improvements ancillary, incident
or related thereto.
EXEMPT FROM STATE DEED TAX
The rights of the City also include the right of the City, its contractors, agents and servants:
(a) To enter upon the Permanent Easement Area at all reasonable times, and in a manner
designed to minimize disturbance to Landowner and occupants of Landowner's Property, for
the purposesof construction, reconstruction, inspection, repair, replacement, grading,
sloping, andrestoration relating to the purposes of the Permanent Easement; and
(b) To maintain the Permanent Easement Area, any City improvements and any
underground pipes, conduits, or mains, together with the right to excavate and refill
ditches or trenches for the location of such pipes, conduits or mains; and
(c) To remove from the Permanent Easement Area trees, brush, herbage, aggregate,
undergrowth and other obstructions interfering with the location, construction and
maintenance of the utility pipes, conduits, mains and above ground and below ground
drainage facilities and to deposit earthen material in and upon the Peituanent
Easement Area; and
(d) To remove or otherwise dispose of all earth or other material excavated from the
Permanent Easement Area as the City may deem appropriate.
Landowner reserves for itself and its agents, employees, visitors, licensees, invitees, lessees,
patrons, guests or permitees, successors and assigns, the right to use of the Permanent Easement
Area which may not be inconsistent with the rights herein conveyed or which does not interfere
with the use of the Permanent Easement for the purposes named herein.
Notwithstanding the foregoing, the City shall repair, replace and restore to the extent possible the
Permanent Easement Area to its original condition following the exercise of the City's rights
herein.
The City shall not be responsible for any costs, expenses, damages, demands, obligations, penalties,
attorneys' fees and losses resulting from any claims, actions, suits, or proceedings based upon a
release or threat of release of any hazardous substances, petroleum, pollutants, and contaminants
which may have existed on, or which relate to, the Permanent Easement Area or the Landowner's
Property prior to the date hereof.
Nothing contained herein shall be deemed a waiver by the City of any governmental immunity
defenses, statutory or otherwise. Further, any and all claims brought by Landowner or their successors
or assigns, shall be subject to any governmental immunity defenses of the City and the maximum
liability limits provided by Minnesota Statute, Chapter 466.
2
The Landowner, for themselves and their successors and assigns, does hereby warrant to and covenant
with the City, its successors and assigns, that they are well seized in fee of the Landowner's Property
described above, the Permanent Easement Area described and depicted on Exhibit A and has good
right to grant and convey the Permanent Easement herein to the City, subject to matters of record.
This agreement is binding upon the heirs, successors, executors, administrators and assigns of the
parties hereto.
[Remainder of this page has been intentionally left blank]
2
EXECUTED as of this
CITY:
CITY OF STILLWATER
By:
Ted Kozlowski
Mayor
day of . 2021.
By:
Beth Wolf
City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON )
On this day of , 2021, before me a Notary Public within and for
said County, personally appeared Ted Kozlowski and Beth Wolf to me personally known, who
being each by me duly sworn, each did say that they are respectively the Mayor and the City Clerk
of the City of Stillwater, the Minnesota municipal corporation named in the foregoing instrument,
and that it was signed on behalf of said municipal corporation by authority of its City Council and
said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said
municipal corporation.
Notary Public
4
LANDOWNER:
ZVAGO COOPERA'1'1VE AT STILLWATER
By:
Brett Anderson, President
STATE OF MINNESOTA
) ss.
COUNTY OF
This instrument was acknowledged before me on 0 e fi , 5— , 2021, by Brett Anderson, the
President of Zvago Cooperative at Stillwater, a Minnesota cooperative corporation, on behalf of the
cooperative.
(NOTARIAL STAMP)
SHANNON LEE MEYER
NOTARY PUBLIC • MINNESOTA
My Commission Expires
January 31, 2023
This instrument drafted by
and after recording, please return to:
Korine L. Land (#262432)
LeVander, Gillen & Miller, P.A.
633 South Concord Street, Suite 400
South St. Paul, Minnesota 55075
SIGNATURE OF NOTARIAL OFFICER
ECv(
Title (and Rank): vfif-ssskicfri-
My commission expires: � , 1 3
(month/day/year)
2
EXHIBIT A
LEGAL DESCRIPTION AND DEPICTION OF PERMANENT EASEMENT AREA
A 40.00 foot wide easement for drainage and utility purposes over, under and across Lot 2, Block 1,
ECUMEN STILLWATER OUR SAVIORS LUTHERAN CHURCH, according to the recorded
plat thereof, Washington County, Minnesota. The center line of said easement is described as
follows:
Commencing at the southwest corner of said Lot 2, thence easterly along the southerly line
of said Lot 2 on an assumed bearing of South 82 degrees 10 minutes 29 seconds East for
107.10 feet to the point of beginning of the center line to be described; thence North 16
degrees 25 minutes 15 seconds West for 385.18 feet; thence North 17 degrees 41 minutes 37
seconds East for 157.84 feet, said centerline there terminating.
The sidelines of said easement shall be shortened or prolonged to begin on said southerly line.
A-1
SO sae
LOT
ZVAGO STILLWATER
DRAINAGE AND UTILITY EASEMENT EXHIBIT
1. 0 1 wr
••1 11 or -a f r•Tft f 111 1 -1-r-r•
r- f f 111111-- 11l . r 11 f 111! 11 1 F- rI
L- a• a• f/ L- 1 1 •J 1 1 L- L- 1 1 I-1 1 L- 1 1
I f1rr• ♦. •r••NI•
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LOT 2
EASEMENT OESCRIPT10N
A 40.00 fast wide easement for drainage and utflty purposes aver, under and WOO* Lot 2, Flock 1. EMMEN
STILLWATER OUR SAVIORS LUTHERAN CHURCH, according to the recorded plat thereof, Washington County
Minnesota. The center line of said easement Ts described ae follawa:
Commencing of the southwest corner of sold Lot 2, thence easterly along the southerly line of said Lof 2
on an assumed hearing of South 52 degrees 10 minutes 20 seconds Eaet far 107.10 fast to the point of
begiming of the center line to be described,' thence North 16 degrees 25 minutes 15 seconds West for
355r15 feet; thence North 17 degrees 41 minutes 37 seconds East for 157.54 feel. said centerI ro there
tennotfrtg.
The sidelines of said seemed shall be shortened or prolonged to begin on sold southerly line.
MIN NESOTA C E RTIFICATIO N
I hereby certify that this survey, plan or report was
prepared by me or under my direct supervision and that I
cm a duly Licensed Land Surveyor under thhe
State of Mlmesota
Dated this 6th day of Aupusl, 2
Rory L. 5ynstellen
22565127v2
Minnesota Lirrns.e No. 44565
100 SO 0 50 100
SCALE IN FEET
iyijSite
p►
200 4931 W. 35TH ST. SUITE 200
ST. LOUIS PARK, MN 55416
GvIISIteGroup.com
Project No. 17055 SHEET 1 OF 1
2
CONSENT
The undersigned Mortgagee of the real estate described in the attached instrument pursuant to the
Multifamily Mortgage, Assignment of Leases and Rents, and Security Agreement (Minnesota)
recorded as Document No. 4275677 in the office of the Washington County Recorder, hereby joins
in and consents to all of the terms and provisions contained in the attached Easement. The
undersigned Mortgagee further agrees that its interest in the property covered by the Mortgage is
subject to this Easement and to all of the terms and provisions contained in it and agrees that if the
Mortgagee forecloses its mortgage(s) on the property, or takes a deed in lieu of foreclosure, the
Mortgagee will take title subject to the Easement.
STATE OF MINNESOTA
ss.
COUNTY OF HENNEPIN
COLLIERS MORTGAGE LLC
a Delaware limited liability company
By: OP? &, _W ; 'ILL'
Name: Betty Wirth
Its: Vice President
The foregoing instrument was acknowledged before me this 25th day of January, 2022, by Betty
Wirth, the Vice President of Colliers Mortgage LLC, a Delaware limited liability company, on
behalf of the company.
THIS DOCUMENT WAS DRAFTED BY:
Winthrop & Weinstine (CLS)
225 South Sixth Street, Suite 3500
Minneapolis, MN 55402
•" "` , BETH C JOHNSON
„• . , r NOTARY PUBLIC • MINNESOTA
MY COMMISSION EXPIRES 01; 31 ,202J
2
Stillwater
Administration
Date: February 25, 2022
TO: Honorable Mayor and City Councilmembers
FROM: Beth Wolf, City Clerk
SUBJECT: Employee & Volunteer Recognition Program and Other Public Purpose
Expenditures Policy
The City of Stillwater has been practicing employee and volunteer recognition for many
years and recently discovered limitations exist on the use of public funds for such
recognition events. Cities must properly establish an employee and volunteer recognition
program per Minn. Stat. §15.46. Attached is an Employee & Volunteer Recognition
Program and Other Public Purpose Expenditures Policy which fulfill the state statue
requirements.
ACTION REQUIRED
Council should review the proposed program policies and if agrees with the policy, they
should pass a motion to approve an Employee & Volunteer Recognition Program and Other
Public Purpose Expenditures Policy.
CITY OF STILLWATER
EMPLOYEE & VOLUNTEER RECOGNITION PROGRAM
AND OTHER PUBLIC PURPOSE EXPENDITURES POLICY
POLICY
Pursuant to the statutes and laws of the State of Minnesota, which permit and require the
expenditure of public funds for public purposes, the City of Stillwater City Council ("City
Council" or "Council") believes it necessary and appropriate to provide assistance and
guidance to the City of Stillwater's ("City") officials, employees and representatives to aid in
the determination of when public funds may be spent for a public purpose.
The City Council adopts these public purpose expenditure guidelines to provide assistance,
guidance, and establish operating policies and procedures for the appropriate expenditure of
public funds. Based on these guidelines, the City Council authorizes the City Administrator,
elected officials, and other designated employees to establish administrative policies and
procedures that are consistent with these guidelines and adopted City policies.
DEFINITION
When used in this policy, "public purpose expenditure" shall mean an expenditure which
relates to the purpose for which the City of Stillwater exists and the duties and
responsibilities of the City, its elected and appointed officials, employees and other
representatives.
PUBLIC PURPOSE GUIDELINES
1. Training and development programs for City employees and its official
representatives serve a public purpose when those training and development
programs are directly related to the performance of the employees' and the officials
job -related duties and are directly related to the programs/services for which the
City is responsible.
2. Public expenditures for City employee and volunteer recognition programs serve a
public purpose because, by formally recognizing employees and volunteers who
make significant contributions and demonstrate their commitment during the
performance of their duties, it results in higher morale and productivity among all
City employees and volunteers, therefore helping the City fulfill its responsibilities
in a more efficient and cost effective manner.
3. Public expenditures for food and refreshments associated with official City
functions serve a public purpose when the provision of food or refreshments is an
integral part of an official City function and the provision of food or refreshment is
necessary to ensure meaningful participation by the function's participants.
4. Public expenditures for community and customer outreach, or other similar
activities, serve a public purpose when those expenditures are necessary for the City
to ensure the efficient operation of its programs/services, promotes the availability
and use of City resources, and promotes coordinated, cooperative planning
activities among and between the public and private sectors.
SPECIFIC PROGRAMS AND EXPENDITURES
Every City expenditure must have a valid public purpose for which it is made. The following
items are deemed to meet the Council definition of a valid public purpose expenditure:
Employee Recognition Program
The Mayor and City Council seek to recognize the hard work and service performed by the
employees of the City through a formal employee recognition program. The Mayor and City
Council believe the benefits of attracting, retaining, and motivating City employees through
an employee recognition program encourages and rewards stability in employment and
promotes a sense of unified purpose, team building and acknowledgment, which in turn
impacts cooperation and productivity. The Mayor and City Council view an employee
recognition program as an important component of the overall employee compensation
package to further continued, successful and rewarding employment, which results in
excellent public and customer service that better serves the interests of all the citizens of the
community.
The City's employee recognition program is considered "additional compensation" for work
performed by employees, but is entirely dependent upon receiving the necessary funding
from the City Council each year. No provisions of this employee recognition and public
purpose expenditure policy, or its administration, shall be subject to review under the
grievance or arbitration provisions of any collective bargaining agreement.
The City's employee recognition program may include any of the following:
1. An annual employee recognition or appreciation luncheon, picnic, or holiday party
sponsored by the City.
2. The City may send flowers if one of the following occurs:
• Death of an employee, if the deceased was a current employee of the City;
• Death of an employee, if the employee left employment with the City due to a
health condition and they were employed by the City for at least three (3) years.
3. The City may send a card in the event of one of the following occurrences:
• Serious accident or illness to a City employee's immediate family member
(spouse, parent/in-laws, child, grandparent or grandchild);
• Death of a former City employee;
• Death of a former City employee's spouse, parent or child;
• Serious accident or illness to a City employee while still employed by the City;
• Surgery, limited to once per year;
• Birth or adoption of a City employee's child while the employee is employed by
the City;
• Death of an employee's family member while the employee is employed by the
City, including spouse, parent/in-laws, child, grandparent or grandchild.
4. The City may provide a cake, cupcakes, cookies or other comparable food item when
a permanent City employee in good standing leaves City employment.
5. The City supports other events that are planned and paid for by employees, but for
which there is no reimbursement from the City. Examples of such events include the
employee potluck dinners, golf and bowling tournaments.
6. City employees, Commission/Committee members, and elected officials may be
recognized in the case of retirement and be given a token of the City's appreciation for
long and dedicated service to the City in the form of a plaque or other similar item.
The cost of the employee recognition program will be included in the travel/conferences line -
item of the City's budget. This line item will be approved annually by the City Council as part
of the overall budget approval process, which includes a public hearing on the City's proposed
budget.
Volunteer Recognition Program
The City Council recognizes the hard work and service performed by the volunteers of the
City through a volunteer recognition program. The City Council believes that a volunteer
recognition program will attract and retain qualified and dedicated volunteers to serve on
its various boards and commissions and stimulate citizen participation within the
governmental process. The result is excellent public and customer service that better serves
the interests of all citizens of the community.
The City's volunteer recognition program may include any of the following:
1. An annual summer picnic sponsored by the City to recognize the City's volunteers
and employees that serve on one of the City's various boards and commissions.
2. Upon the end of service as a volunteer, the City may provide certificates of
appreciation in recognition of their service as a volunteer on one of the City's
various boards and commissions.
Meeting Food/Meals
The City Council recognizes that situations in which City business needs to be discussed can
and does occur during meal hours (i.e. luncheon meetings, early evening workshops, or
strategic planning sessions). In addition, there are public and employee meetings and events
in which reasonable refreshments may add to the success of the meeting and/or event and
create a more productive work force. The following items are deemed to meet the Council
definition of a valid public purpose expenditures in regards to food and meals:
1. Meals and refreshments are allowed at City meetings and events that have a
purpose of discussing City issues. These meetings would normally have a pre -
planned agenda. However, this does not include regular meetings of the City Council,
committees, advisory boards and commissions, and taskforces.
2. Meals and refreshments are allowed at employee meetings and events that have a
purpose of discussing City issues or are a part of an employee training. These
meetings would also normally have a pre -planned agenda. These meetings may
include new City employee receptions, which provide an orientation to the City and
promote teamwork and cooperation. However, this does not include routine City
staff meetings.
3. Meals and refreshments are allowed when they are part of a breakfast, lunch or
dinner meeting to discuss official City business and when meal time is the only
practical time to meet. Typically, such meals or refreshments involve a meeting with
City Council members, City Committee/Commission members, or City employees
with local business organizations. Payment of fees relating to a special event, such
as a Chamber of Commerce event, may also be allowed when approved by the City
Administrator and deemed to meet the City's public purpose guidelines for
community or customer outreach and marketing.
4. Meals and refreshments are allowed where employees or volunteers are
participating in a City -sponsored special event, participating in an outside event as
an official representative of the City, or working additional hours that a department
head deems appropriate for recognition because the employee's efforts went above
and beyond that normally required. Because emergency response personnel are
often called to perform their duties for extended periods of time, meals and/or
refreshments are important to ensure performance of their assigned duties.
Emergency response personnel may be provided meals and/or refreshments when
it is deemed appropriate by the City Administrator or Department Head to ensure
quality emergency response services.
5. The expenditure of public funds by the City to purchase alcoholic beverages is not
permitted.
The cost of the meals, refreshments, or fees outlined above will be included in the
travel/conferences line -item in the City's budget. These line -items are approved annually by
the City Council as part of the overall budget process, which includes a public hearing on the
City's proposed budget.
CONCLUSION
The Mayor and City Council have determined that the expenditure of public funds, as
established by this policy, are necessary to achieve the objectives of the policy and serve a
valid public purpose.
City of Stillwater
Washington County, Minnesota
RESOLUTION 2022-
APPROVING MINNESOTA PREMISES PERMIT FOR LAWFUL GAMBLING
FOR STILLWATER ELKS #179 AT THE WILD HARE
WHEREAS, the Stillwater Elks #179 has submitted an application to the City of
Stillwater requesting City approval of a Minnesota Gambling Premises Permit application
located at the Wild Hare, 218 Main Street North, Stillwater, Minnesota; and
WHEREAS, it has been demonstrated that the organization is collecting gambling
monies for lawful purposes.
NOW THEREFORE, BE IT RESOLVED that the City Council hereby approve a local
gambling permit for Stillwater Elks #179 at at the Wild Hare.
Adopted by the Stillwater City Council this 1st day of March, 2022.
CITY OF STILLWATER
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
MEMORANDUM
To: Mayor and City Council
From: Reabar Abdullah, Assistant City Engineer
Date: February 25th, 2022
Subject: Parking Restriction on Brick Street S
DISCUSSION:
Improvements are planned for Brick St. S from Olive St. W to Myrtle St. W as part of this year's
Street Reconstruction Project. Brick St. S is designated as a Municipal State Aid Street, and State
Aid funds would be used to fund the project. Since Brick St. S is a State Aid street, the City must
follow state requirements in the design/construction of the street. One of these requirements
deals with the width of the street. Brick St. S is proposed to be reconstructed to a width of 36 feet
and right turn lanes will be added on both ends of Brick St. onto Myrtle St. and Olive St. To
receive State Funding for the reconstruction of this segment, parking restriction is required.
Therefore, it is proposed to restrict parking on both sides of Brick St. S for a distance of 200 feet
from Olive St. and 200 feet from Myrtle St. with restricted parking memorialized in a resolution.
RECOMMENDATION
Since Brick St. S is a Municipal State Aid Street and Brick St. S from Myrtle St. W to Olive St.
W is planned to be constructed to 36-foot width. It is recommended that parking be restricted
along Brick St. S 200 feet from Olive St. W and Myrtle St. W.
ACTION REQUIRED
If Council concurs with the recommendation, they should pass RESOLUTION NO.
APPROVE PARKING RESTRICTIONS ON S.A.P.169-123 001 (Brick St. S) FROM
MYRTEL ST. W TO OLIVE ST. W IN THE CITY OF STILLWATER, MINNESOTA.
City of Stillwater
Washington County, Minnesota
RESOLUTION 2022-
APPROVE PARKING RESTRICTIONS ON
S.A.P. 169-123-001 (BRICK STREET S)
FROM MYRTLE ST W TO OLIVE ST W
IN THE CITY OF STILLWATER, MINNESOTA
WHEREAS, this resolution was passed on the 1st day of March 2022, by the
City of Stillwater in Washington County, Minnesota. The Municipal Corporation shall
hereinafter be called the "City".
WITNESSETH:
WHEREAS, the City has planned the improvement of Brick Street S, State Aid
Route No. 169-123 from Olive St W to Myrtle Street W in the City of Stillwater, Minnesota;
and
WHEREAS, the City will be expending Municipal Street Aid Funds on the
improvements of this Street; and
WHEREAS, this improvement does not provide adequate width for parking on
200 feet from the intersection of Olive St. W and Myrtle St. W and approval of the proposed
construction as a Municipal State Aid Street project must therefore be conditioned upon
certain parking restrictions.
NOW, THEREFORE, BE IT RESOLVED, that the council of the city of
Stillwater, Minnesota: that the City shall ban the parking of motor vehicles on the both
sides of MSAS123 (Brick Street S) for 200 feet from the intersection of Olive St. W and
Myrtle St. W at all times.
Adopted by the Council this 1st day of March 2022.
CITY OF STILLWATER
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
iliwater.
HE BIRTHPLACE OF M INHESLI T A
DATE: March 1, 2022
TO: Honorable Mayor & City Councilmembers
FROM: Sharon Provos, Finance Director
TOPIC: Purchasing Policy
BACKGROUND
On, July 12, 2019 the City Council approved the current City Purchasing Policy. That policy
defined capital outlay purchases as computer equipment with a cost of more than $500 and
all other assets with a cost of $1,000 or more that have a useful life of greater than one (1)
year. After talking to our auditors and bond counsel , we would like to increase the
threshold for a capital asset to a cost greater than $5,000 and a useful life of five years or
longer. We have also made some housekeeping changes to Appendix A.
RECOMMENDATION
Staff recommends approving the revised purchasing policy.
ACTION REQUESTED
If Council concurs with staff recommendation, they should pass a motion to approve the
revised Purchasing Policy.
11 lwa ter
THE 81 R T H P L A C E OF MINNESOTA
216 4th Street N, Stillwater, MN 55082
651-430-8800
www.ci.stillwater.mn.us
CITY OF STILLWATER PURCHASING POLICY
July 17, 2019 March 1, 2022
1 POLICY.
1.1
The City of Stillwater budget, as adopted for each year, allocates funds for the
purchase of supplies, goods and services, contractual and consulting services,
other services and capital outlay items. Requests cannot be made for items out-
side the budget except under special circumstances. These special
circumstances will have to be approved by the City Council upon
recommendation of the City Administrator. The Purchasing Agent is the City
Administrator.
1.2 All budgeted Capital Outlay purchases in excess of $50,000 must be approved
by the City Council prior to purchase. All budgeted Capital Outlay purchases
up to $50,000 must be preapproved by the City Administrator. Any item
changes listed in the approved Capital Outlay Budget must be authorized by
the City Council.
Capital Outlay purchases consist of computer equipment all assets with a cost
of more than $5-00 $5,000 and all other assets with a cost of $1,000 or more
that have a useful life of greater than one-(4}five (5) years.
1.3 All budgeted purchases shall be submitted for review by the City Council and
provided in the regular meeting packets.
1.4 All purchases and charges must be approved for payment by the appropriate
Department Head or designee.
2 DEPARTMENTS AFFECTED:
All Departments.
3 PURCHASING PROCEDURE:
3.1 Purchase Requirements:
Amount of
Purchase
Type of quote
required
Approval
required by:
Written bid
specifications
Sealed bids
required
Contract
required
Invoice
required
Purchases up to
$1,000
Not Required
City Clerk;
Asst. Public
Works
Supt.;
Police Capt.
Deputy Fire
Chief; IT
Manager
Not Required
No
No
Yes
Purchases
$1,000 up to
$5,000
At least two
written quotes
required unless
special
circumstances
are noted
Department
Heads
As required
based on type of
purchase
No
*As required
based on type
of purchase
Yes; signed by
Department
Head/
Authorized
Signer
Purchases over
$5,000 up to
$50,000
At least three
written quotes
required unless
special
circumstances
are noted.
City
Administrator
As required
based on type
of purchase.
As required
based on
the type of
purchase
*Construction
projects yes;
commodities at
discretion of ty
Administrator
Yes, except for
certain
construction
projects; signed
by City
Administrator
or Deputy
Treasurer
Purchases over
$50,000 up to
$175,000
At least three
written quotes
required unless
special
circumstances
are noted.
City Council
As required
based on type
of purchase.
As required
based on
the type of
purchase
**Construction
projects yes;
commodities at
discretion of
City
Administrator
Yes, except for
certain
construction
projects; signed
by City
Administrator
or Deputy
Treasurer
Purchases
greater than
$175,000
City Clerk must
advertise in
City's legal
newspaper
City Council
Required.
Yes
Yes
Yes, except for
certain
construction
projects (i.e.,
Local Imp.);
signed by City
Administrator
or Deputy
Treasurer
*Contracts up to $50,000 may be signed by the City Administrator.
**Contracts $50,000 and over must be signed by the Mayor and City Clerk
Page 2 of 6
3.2 Bidding Requirements:
3.2.1 When supplies or equipment are competitive in nature, specifications
cannot exclude all but one type of equipment or supplies. Proposals and
specifications must allow free and full competition. Bidding
requirements can- not be avoided by splitting a contract into several
contracts, each of which is below the minimum amount requiring sealed
bids. For example, the City cannot purchase $30,000 of lumber in several
transactions, each involving an expenditure of less than $25,000.
However, if materials or work logically fall into two separate contracts
because they involve separate trans- actions, as for the service of
contractors specializing in different kinds of work, the City can negotiate
the contracts individually without sealed bids if the bids do not exceed
the $25,000 minimum.
3.2.2 Sealed bids are required for purchases exceeding $175,000. The bids
must be advertised by the City Clerk in the City's legal newspaper
(Notice to Bidders) and publicly opened and approved by Council
resolution. In addition to the legal notice, the City must prepare
instructions to bidders and general specifications for sealed bids.
Attaching a copy of the proposed contract to the instructions to bidders
is required.
3.2.3 Bid security in the amount of ten percent (10%) of the bid (for sealed
bids for purchases over $175,000) shall be submitted to the City Clerk.
The bid security guarantees that in the event the bidder's offer is
accepted, the bidder will enter into a contract in accordance with the
proposal. Bid security of the successful bidder will be returned upon
execution of the con- tract documents. Bid securities of unsuccessful
bidders will be returned within a reasonable time period (Minnesota
Statute §574.27). Failure of the successful bidder to execute the Contract
and furnish applicable bonds within ten (10) days after receiving written
notice of the award shall cause the bid security to be forfeited as
liquidated damages to the City. In the event the successful bidder fails
to execute the contract, the City Council may award the contract to the
next lower competent bidder unless the Council determines that public
interest will be better served by accepting a higher bid, or the contract
may be re -advertised.
3.2.4 Municipal contracting law requires that bids must be awarded to the
lowest responsible bidder. It should be noted that the bidder who
submits the lowest bid in dollars is not necessarily the "lowest
responsible bidder" and the quoted phrase gives the Council reasonable
discretion in choosing among bidders. Responsibility, in bid statutes,
Page 3 of 6
means not only financial responsibility but also integrity, skill, and the
likelihood that the bidder will perform faithful and satisfactory work.
4 APPROVAL OF GOODS /SERVICES AND AUTHORIZATION OF PAYMENT
4.1 Upon receipt of the invoice the Department Head/Designee shall:
• Write "OK to Pay" and initial the invoice;
• Attach a copy of the quote;
• Code to the appropriate account. NOTE: Charging a purchase to a different
account because funds do not exist in the correct account or the account
is over budget is Not Allowed. (i.e. Office supply budget is depleted, but
copy paper is needed - the invoice still must be coded and charged to the
Office Supply account.); and
• Submit to the Finance Department. Invoices and supporting
documentation will be scanned in the City's Record Management System
and retained according to the City's Record Retention schedule.
4.2 Finance shall review the invoice for correctness and compliance with the City
purchasing policy and include the payment on the list of bills for Council
approval in a timely manner and then files the invoice and payment (check)
accordingly. Note: IC 134 forms are required before the City can make final
payment for construction contracts.
4.3 The City Council shall appoint a Deputy Treasurer. The Deputy Treasure shall
be authorized to approve and sign purchases in the absence of the City
Administrator and shall follow the policy and procedures set forth herein.
4.4 Department Heads shall designate, in writing, employees within their
respective departments that are authorized to issue and sign invoices for the
Department. The Department Heads shall be responsible for ensuring that the
designated person knows and understands the City's purchasing policy and
that the designee acts in accordance with the policy.
5 RECREATION FACILITIES MANAGER
5.1 The Recreation Facilities Manager shall be authorized to make purchases
provided that the Manager follows the same procedures as stated above.
6 EMERGENCY PURCHASES (Pursuant to Resolution 2011-33, Adopted
February 15, 2011)
6.1 During a disaster or emergencythe Mayor and/or the City Administrator may
enter into contracts or incur obligations necessary to combat the emergency
or disaster by protecting the health and safety of persons and property. The
City Administrator may forego time-consuming procedures and formalities as
it relates to entering into contracts, incurring obligations, employment of
Page 4 of 6
temporary workers, rental of equipment and purchasing of supplies and
materials.
6.2 Approval of all contracts must be subsequently ratified by the City Council at
their next meeting.
Page 5 of 6
APPENDIX A: Authorized Signers for Invoices and Payroll Timesheets
Please note that Department Head approval is required on all purchases. City
Administrator or Deputy Treasurer approval is required on all purchases of $1,000 or more.
Please review the City's Purchasing Policy if you have questions regarding the approval
process.
ACCOUNTS PAYABLE
Department
Authorized Signer
Authorized Back -Up Signer
Administration
City Administrator/City Clerk
Acting City Administrator
Building Inspections
Comm. Dev. Director
Building Official
Elections
City Clerk
City Administrator
Engineering
PW Director*
Asst. City Engineer*
(*also authorized to sign contracts and grading deposits)
Finance
Finance Director
Asst. Finance Director
Fire
Fire Chief
AsstDeputy, Fire Chief
Human Resources
Human Resources Manager
City Administrator
Library
Library Director
Asst. Library Director
MIS
IS Manager
City Administrator
Community Development
Comm. Dev. Director
Planner
Plant/City Hall/Facilities
City Administrator/City Clerk
Acting Interim City Administrator
Plant/Library
Library Director
Asst. Library Director
Police
Police Chief
Police Captain
Public Works (all areas)
PW Superintendent
Asst. Superintendent/PW Director
Recreation Center
City Administrator
Acting City Administrator
PAYROLL TIMESHEETS
Department/Classification
Authorized Signer
Authorized Back -Up Signer
City Administrator
(Initialed by City Clerk)
(Initialed by Finance Director)
Administration
City Clerk
City Administrator/Acting City
Administrator
Building Inspection
Comm. Dev. Director
Building Official
Department Heads/Managers
City Administrator
Acting Interim City Administrator
Engineering Technicians
PW Director
City Administrator
Engineering (non-Techs)
PW Director
City Administrator
Finance
Finance Director
Assistant Finance Director
Fire
Fire Chief
Asst Deputy Fire Chief
Human Resources
HR Manager
City Administrator
MIS
IS Manager
City Administrator
Planning
Comm. Dev. Director
Planner
Plant/Library
Library Director
Business & Communications Manager
Police
Police Captain
Police Chief
Public Works (all areas)
PW Superintendent
Asst. PW Superintendent/PW Director
Page 6 of 6
MEMORANDUM
TO: Mayor and City Council
FROM: Shawn Sanders, 616ctor of Public Works
DATE: February 22, 2022
SUBJECT: 2022 Sanitary Sewer Manhole Rehabilitation Project
DISCUSSION
Last year, a consultant was hired to investigate to see if there were any sources of ground/river
water infiltrating in to the sanitary manhole structures along the St. Croix River. Ground/ river
water that enters our sanitary sewer system is unnecessarily treated at the waste water treatment
plant and is charged to the City by Met Council Environmental Services. The 30 manholes along
the river are over 60 years old were found to have some sort of a deficiency where an outside
source of water was entering into the structure, either leaking through the manhole joint or at the
connection of the pipe to the manhole. The consultant recommended to rehabilitate the sanitary
manholes to not only eliminate the ground/river water being treated and decrease our treatment
cost. It would also provide long term structural support for continued service of the manholes.
In order to proceed with a sanitary sewer rehabilitation project, staff received a proposal from
Bolton and Menk in the amount not to exceed $64,442.00. This amount includes all work to
design, bid, administer and inspect work associated with completing the work. Staff has worked
with Bolton and Menk on our lift station projects and feel that they perform satisfactorily. Funds
for the project would be paid form the 2022 Sanitary Sewer Capital Outlay.
RECOMMENDATION
Staff recommends to Council to approve Bolton and Menk for the 2022 Sanitary Sewer Manhole
Rehabilitation Project in the amount of the $64,422 and to enter into a small contract agreement
for the project.
ACTION REQUIRED
If Council agrees with the recommendation, they should pass Resolution No. 2022-
Approving Bolton and Menk's proposal for the 2022 Sanitary Sewer Manhole
Rehabilitation Project and to enter in to a small contract agreement.
City of Stillwater
Washington County, Minnesota
RESOLUTION 2022-
RESOLUTION ACCEPTING PROPOSAL AND AWARDING CONTRACT FOR
2022 SANITARY SEWER MANHOLE REHABILITATION PROJECT
(PROJECT 2022-05)
WHEREAS, a proposal for the 2022 Sanitary Sewer Manhole Rehabilitation Project
has been received Bolton & Menk, and the proposal was presented to Council.
NOW THEREFORE, BE IT RESOLVED the Mayor and Clerk are hereby authorized and
directed to enter into contract with Bolton & Menk for the 2022 Sanitary Sewer Manhole
Rehabilitation Project.
Adopted by the Stillwater City Council this 1st day of March, 2022.
CITY OF STILLWATER
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
City of Stillwater
Washington County, Minnesota
RESOLUTION 2022-
A RESOLUTION SUPPORTING STATE LEGISLATION AMENDING STATE LIQUOR LAWS
RAISING OR ELIMINATING GAPS ON GROWLER SALES OF MICROBREWERIES AND
CLARIFYING THE DEFINITION OF COMPACT AND CONTIGUOUS FOR DEFINING A
PREMISE
WHEREAS, local microbreweries play a key role in local economic development; and
WHEREAS, current Minnesota Statutes and Rules pertaining to maximum barrels
sold and restrictions on sales of growlers put Minnesota Microbreweries at a disadvantage
compared to other states; and
WHEREAS, current laws pertaining to growler sales can create job loss within this
industry; and
WHEREAS, local cities have experienced local microbreweries choose to relocate or
expand into other adjacent states.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of Stillwater that
this Council directs the following:
1. Support legislation that removes or relaxes current caps on growler sales
2. Support legislation that clarifies the definition of `compact and contiguous' as
it relates to defining a premise for a Liquor License
a. Clarify that parklets (and other outdoor seating areas) can be adjacent to an
establishment but separated by a public sidewalk
3. The City Clerk is hereby directed to distribute this Resolution to our elected
State Representatives, the lobbying firm of Lockridge, Grendel Nauen, PLLP,
the League of Minnesota Cities, Metro Cities, and the Alliance of Minnesota
Craft Breweries.
Adopted by the Stillwater City Council this 1st day of March, 2022.
CITY OF STILLWATER
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
MEMORANDUM
TO: Mayor and City Council
FROM: Reabar Abdullah, Assistant City Engineer
DATE: February 251h, 2022
SUBJECT: 2022 Street Improvement Project (Project No. 2022-02)
DISCUSSION
The public hearing for the 2022 Street Improvement Project is scheduled for Tuesday, March ls1 at 7:00 pm.
Attached is a copy of the feasibility report, the public hearing notice sent to the affected property owners and
a copy of the preliminary assessment roll.
RECOMMENDATION
It is recommended that Council hold the required public hearing. If desired, Council should pass a resolution
ordering the improvement and directing the engineer to prepare plans and specifications. It should be noted
that the resolution to order the improvement requires a 4/51hs majority vote.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion adopting Resolution No.
2022- , RESOLUTION ORDERING IMPROVEMENTS AND PREPARATION OF PLANS AND
SPECIFICATIONS FOR 2022 STREET IMPROVEMENTS (Project 2022-02).
City of Stillwater
Washington County, Minnesota
RESOLUTION 2022-
RESOLUTION ORDERING IMPROVEMENT AND PREPARATION
OF PLANS & SPECIFICATIONS FOR THE
2022 STREET IMPROVEMENT PROJECT
PROJECT 2022-02
WHEREAS, pursuant to resolution of the Council adopted February 15, 2022, fixed a
date for council hearing on the proposed 2022 Street Improvement Project; and
WHEREAS, ten days mailed notice and two weeks published notice of the hearing
was given, and the hearing was held thereon the 1st day of March 2022, at which time all
persons desiring to be heard were given an opportunity to be heard thereon:
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater,
Minnesota;
1. Such improvement is necessary, cost-effective, and feasible as detailed in the
feasibility report.
2. Such improvement is hereby ordered as proposed in the council resolution
adopted the 1st of March 2022.
3. City of Stillwater Engineering Department is hereby designated as the
engineer for this improvement. They shall prepare plans and specifications for
making such improvement.
Adopted by the City Council this 1st day of March 2022.
CITY OF STILLWATER
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
MEMORANDUM
TO:
FROM:
DATE:
Mayor and City Council
Reabar Abdullah, Assistant City Engineer
February 11, 2022
RE: Feasibility Study for the 2022 Street Improvement Project
Project No. 2022-02
INTRODUCTION
In August of 2021, Council authorized a feasibility study for the 2022 Street Improvement Project. The
streets selected in the study are based on the condition of the road that gave a condition index to guide
us on the type of work that should be performed. Streets included in this study for 2022 include:
Mill & Overlay streets:
• 1st Street S (Willard St. E to Orleans St. E)
• 2nd Street S (Willard St. E to Orleans St. E)
• Burlington Street S (3rd St. S to 5th Ave. S)
• Hancock Street E (3rd St. S to 6th Ave. S)
• Marsh Street E (3rd St. S to 6th Ave. S)
• Willard Street E (3rd St. S to 1st St. S)
• Kallie Ct.
Partial Pavement Construction:
• Mallard Ct.
• Wildwood Ct.
• Wildwood Ln.
• Eagle Ridge Ln.
• Eagle Ridge Pl.
• Grove Street S (Olive St. W to Myrtle St. W)
Full Pavement Reconstruction:
• Hancock Street W (East of Everett St.)
• Ramsey Street W (Brick St. S to Grove St. S)
• Everett Street S (Orleans St. W to Churchill St.)
• Brick Street S (Olive St. W to Myrtle St. W)
• 4th Street S (South of Olive St.)
• Dubuque Street (6th Ave. S to 5th Ave. S)
• Cherry Street W (4th St. N to 3rd St. N)
In all, there are 3.44 miles of streets proposed for improvements, 1.77 miles of mill and overlay,
0.71 miles of partial pavement reconstruction, and 0.96 miles of full pavement reconstruction.
EXISTING CONDITIONS:
South Brick Street Area:
South Brick Street, west Ramsey Street and Grove Street were constructed in 1970. Brick
street is a State Aid Street, it is 36 feet wide with concrete curb and gutter, Grove Street is
32 feet wide with concrete curb and gutter, and Ramsey street is 32 feet wide with no curb
and gutter. The City records shows that sewer lines were installed in 1959, water main was
installed in 1961. The streets were seal coated in 1991. The storm sewer system was built
with the streets. Alligator cracking and pothole patches exist on the streets and large
portions of the concrete curb and gutter are damaged. Soil borings show that the pavement
thickness is in the range of 3 inches and about 8 inches of gravel. The Water Department has
indicated that there are problems with the water main along Brick Street and would need to
be replaced. City staff televised the sewer system, and no significant repairs are needed.
Cherry Street
City records show this road was constructed in 1972 and was seal coated in 1991 and in
2005. The road is built to 25 feet wide with Stone curb, large sections does not have curb.
Soil borings show about 4.5 inches of pavement and about 4.5 inches of gravel. The road is
in bad condition, with alligator cracking and pothole patches. The main sewer line is in bad
shape and will need to be replaced.
4th Street south of Olive Street West.
4th Street stops at Olive Street West, and a road is needed to provide access to the 201 Olive
Street property for future development.
Everett Street South
City records show the sanitary sewer and services were installed in 1961 and 1962, also it
shows the street was seal coated in 1996. The street is 36 feet wide with concrete curb and
gutter, soil boring show pavement thickness around 3 inches and gravel around 6 inches, the
street also has storm sewer built with the road, we don't have a clear record of when the
street was constructed. There is alligator cracking at the pavement's surface with potholes.
Large portions of the curb & gutter are damaged and/or misaligned and need to be removed
and replaced with the construction of the road.
East Dubuque Street
The Street was constructed in 1970. The street is 30 feet wide with no curb and gutter, the
street was last crack sealed in 2014. There is alligator cracking at the pavement's surface
with potholes. Soil boring show pavement thickness of about 4.5 inches and gravel around
4.5 inches also.
Eagle Ridge Trail Area
This area includes Mallard Ct., Wildwood Ct., Wildwood Ln., Eagle Ridge Ln, Eagle Ridge
Pl; these streets were constructed between 1981 and 1985. The streets were constructed 32
feet wide, with 3 inches of bituminous, 4 inches of gravel base, concrete curb and gutter,
and storm sewer systems. The City seal coated these streets in 2008 and did some
preventative maintenance pothole repairs. Alligator cracking and deep potholes exist on
these street sections today. Soil borings show pavement thickness in the range of 3 to 4.5
inches and about 4 inches of gravel. The Water Department has indicated that there are no
problems with the water mains nor the services. Public works staff televised sewer and
storm sewer systems, no significant repairs are needed.
1st and 2nd Street Neighborhood
These Streets were reconstructed in 1998 and 1999, they were crack sealed in 2014. These
streets were reconstructed with concrete curb and gutter, the streets are 32 feet wide and built with 4
inches of bituminous and 6 inches of gravel. Cracking and potholes are present at the top layer of
pavement, the base appears to be in good shape and no routing or deep potholes are showing in the
streets. Pedestrian ramps are installed but they are not compliant with current ADA standards, some
sidewalk panels and curb sections are damaged and need to pe replaced, storm sewer manholes and
catch basins are located in areas that would be in conflict with building ADA compliant pedestrian
ramps and would ultimately need to be relocated. Burlington Street from 6th Ave. to 5th Ave. is a
State Aid Street.
PROPOSED PROJECT:
Street Reconstruction
1. South Brick Street:
South Brick Street would have the existing curb and gutter removed and the bituminous
reclaimed by mixing with the current base course to create a new base course for the street;
The water main would be removed and replaced, all services would be connected to new
watermain. The street would be built to State Aid standards of 36 feet wide, 5 inches of
bituminous and 8 inches of gravel, right turn lanes would be added at Myrtle Street W, and
at Olive Street W. Five feet wide sidewalk would be added to the west side of the road and
will connect to the existing trail along the south side of Myrtle Street W, a retaining wall
would be installed to protect the proposed sidewalk along the property of Our Savior
Lutheran Church. Sanitary sewer manholes would be repaired and sealed. Storm sewer
manholes and catch basins would be repaired and replaced as needed.
2. Ramsey Street West:
Ramsey Street West would have the pavement reclaimed and mixed with the base course, 4
inches of sub base materials would be removed, pockets of bad soil under the pavement
would be removed, the reclaimed materials would be spread and extra gravel would be
added as needed. The street would be constructed with 4 inches of bituminous and to a
width of 30 feet. New concrete curb and gutter would be installed on both sides of the road.
3. Cherry Street East:
Cherry Street East would have the existing stone curb and pavement removed, the sanitary
sewer pipe and manholes would be removed and replaced, soft spots of soil would be
removed and corrected with suitable fill materials. The street would be built to 26 feet wide
with 6 inches of gravel and 4 inches of bituminous and new concrete curb and gutter, also
bad sections of sidewalk would be removed and replaced.
4. 4th Street South:
4th Street would be extended 165 feet south from Olive Street west to provide access to the
properties and lots in that area, the street would be built to 24 feet wide with 6 inches of
gravel and 4 inches of bituminous and concrete curb and gutter.
5. Everett Street South:
Everett Street South would have the pavement reclaimed, and existing curb and gutter
removed, 2 to 4 inches of sub base materials and any soft isolated sub base spots would also
be removed. The street would be reconstructed to 36 feet wide with 6 inches of gravel and 4
inches of bituminous and concrete curb and gutter. The sanitary sewer manholes would be
repaired and sealed from outside, a storm sewer system would be installed from Hancock
Street south to connect to existing storm sewer manholes, and existing storm sewer catch
basins inlets would be replaced with more efficient ones. Existing storm sewer manholes
leading to Brick Pond would be replaced with sump manholes to prevent sediments from
reaching Brick pond.
6. Hancock Street West:
Hancock Street West from Everett Street South to about 200 feet west would have the
existing pavement reclaimed, and about 4 inches of sub base would be removed. The street
would then be built to 32 feet wide with concrete curb and gutter, 6 inches of gravel and 4
inches of bituminous.
7. East Dubuque Street:
Dubuque Street East between 6th Ave. and 5th Ave. would have the existing pavement
reclaimed, about 2-3 inches of sub base would be removed, the reclaimed pavement would
be used for base, the street would be built to 32 feet wide with concrete curb and gutter, 6
inches of gravel and 4 inches of bituminous.
Partial Reconstruction
1. Eagle Ridge Pl., Eagle Ridge Ln., Wildwood Ln., Wildwood Ct., and Mallard Ct. would
have the full section of pavement reclaimed. The base would be regraded and about 4 inches of
sub base would be removed, compacted, and tested for weak spots. The reclaimed materials
would be used for base and the street would be repaved with 4 inches of bituminous. Bad
sections of curb and gutter would be replaced.
2. South Grove Street:
South Grove Street would have the pavement reclaimed and mixed with the gravel base.
Remove and replace damaged curb and gutter, remove and replace existing catch basin
inlets to improve the efficiency of the storm sewer system, remove access materials from the
street and pave the street with 4 inches of bituminous.
Mill and Overlay
1st Street S (Willard St. E to Orleans St. E), 2nd Street S (Willard St. E to Orleans St. E),
Willard Street E (3rd Street S to Pt Street S), Hancock Street E (3rd Street S to 6th Ave. S),
Burlington Street S (3rd Street S to 5th Ave. S), Marsh Street E (3rd Street S to 6th Ave. S),
and Kallie Ct would have the top 1.5-inches of bituminous surface milled and overlaid with
1.5-inches of bituminous. Bad sections of curb and gutter and sidewalks would be replaced
along with all intersection pedestrian ramps to meet ADA requirements.
PROJECT COST AND FINANCING:
The project's total estimated cost is $2,398,304. This estimate includes design, surveying,
inspection, administration, and contingencies. The project's funding is through; assessments,
permanent improvement bonds, State Aid Funding, and utility improvement funding.
Pavement reconstruction
According to the City Assessment Policy, street reconstruction projects are assessed 70% to
the benefitting property owner and 30% from City funds, State Aid Streets are assessed 50%
to the benefiting property owners. The properties are assessed by the unit method. Corner
lots are assessed 1/2 unit per side improved.
Reconstruction areas
The estimated cost to reconstruct all the streets is $1,256,314. The estimated assessment amount
for separating two water services on Hancock Street is $4,710 this amount is assessed 100% to
property owners. The estimated assessment amount for Brick Street (MSA Street) is $7,744 per
unit, the appraised benefit value to these properties is $9,000. The regular units (Non-MSA
Streets) calculated assessed at $10,424. The appraised benefit value to these properties is
$10,000. The Zvago building (114 Brick Street S) consists of 48 condos, according to City
policy they would be assessed at 0.8 unit each, being corner building that would bring each unit
to 0.4 unit, the calculated assessment per unit is $2,978, and the appraised benefit per unit is
$2,000. The cost of replacing the water main on Brick street is estimated to be $46,000 and this
would be paid through city funds.
Partial Reconstruction
These streets include Mallard Ct., Wildwood Ct., Wildwood Ln., Eagle Ridge Ln., Eagle Ridge
Pl., the estimated cost to partially reconstruct these streets is $476,116. Properties are assessed
at 70% and by the unit method. The estimated assessment amount for these units is $5,995 per
unit; the appraised benefit value to these properties is $6,000.
Mill and Overlay
According to City Assessment Policy, mill and overlay projects are assessed 80% to the
benefitting property owner and 20% from City funds. This includes 1st Street S (Willard St.
E to Orleans St. E), 2nd Street S (Willard St. E to Orleans St. E), Burlington Street S (3rd St.
S to 5th Ave. S), Hancock Street E (3rd St. S to 6th Ave. S), Marsh Street E (3rd St. S to 6th
Ave. S), and Willard Street E (3rd St. S to lst St. S), the estimated cost of these streets is
$678,733. The estimated assessment amount for STA Street is $2,288, and non-STA streets
is $3,661 per unit, the appraised benefit value to these properties is $3,600.
The City hired Nagell Appraisal & Consulting to appraise properties chosen at random to compare
the estimated assessment to the appraised benefit to the properties included in this study.
The table below shows a breakdown of the nroiect costs and the nreliminary assessment rates:
Type
Estimated
Assessment
Rate*
Appraised
Benefit
Value
Assessment
Type
Assess
Units
Assessment
Amount
Mill and Overlay - 1.5 inches
$3,661
$3,600
Unit
142.4
$512,640
Mill and Overlay -MSA
Streets
$2,288
$3,600
Unit
1
$2,288
Mill and Overlay - Church of
St. Michael
$35.7
LF
286
$10,210
Mill and Overlay - Stillwater
ISD-MSA Street
$22.3
LF
264
$5,887
Mill and Overlay- Lady
Goodwood B&B
$35.7
LF
183.5
$6,551
Partial Reconstruction
$5,995
$6,000
Unit
53
$317,735
Zvago Building (114 Brick St.
S)
$2,978
$2,000
Unit
48
$96,000
Reconstruction Brick Street
(MSA)
$7,445
$9,000
Unit
3
$22,335
Reconstruction Non-MSA
$10,424
$10,000
Unit
46.4
$464,000
Our Saviors Lutheran Church
MSA
$75
$45,000
LF
227
$17,025
Lake View Hospital Street
assessment
$105
LF
1065
$111,825
Lake View Hospital Sidewalk
assessment
$15.5
SQFT
2250
$34,875
Water Services
$2,355
Unit
2
$4,710
Assessment Total
$1,606,081
MSA Funding
$296,136
Cit Fundin:
$450,087
Water Department Funding
$46,000
Total Street Improvement
$2,398,304
* The assessments are capped by the actual benefit the project would provide to the
properties. The actual assessment would be finalized when the project is finished.
PROPOSED PROJECT TIMELINE
August 2021
November/December 2021
February 15, 2022
March 1, 2022
March 15, 2022
April 11, 2022
April 19, 2022
May —October 2022
October 2022
RECOMMENDATION
Authorize Feasibility Study
Neighborhood meetings
Presentation of Feasibility Study
Public Hearing/Order Improvement
Approve Plans and Specs/ Authorize bids
Bid Opening
Award Contract
Construction
Assessment Hearing
Since the project is feasible from an engineering standpoint and the project is cost-effective, it is
recommended that Council accept the feasibility report for the 2022 Street Improvement Project
and order a public hearing to be held on March 1, 2022 at 7:00 PM.
ACTION REQUIRED
If Council concurs with the recommendation, they should pass a motion adopting Resolution No.
2022- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2022
STREET IMPROVEMENT PROJECT (PROJECT 2022-02)
2022 STREET IMPROVEMENT PROJECT
PROPOSED PROJECT AREAS
LEGEND
PROPOSED MILL AND
OVERLAY
PROPOSED PARTIAL
RECONSTRUCT
PROPOSED
RECONSTRUCT
REMOVED
FROM PROJECT
--.4==zik,
illwater
THE IIIITHPLACE OF MINNESOTA
0
N
c
4TH ST S
BRICK ST S
CHERRY ST E
DUBUQUE ST E
EAGLE RIDGE LN
EAGLE RIDGE PL
EVERETT ST S
GROVE ST S
HANCOCK ST W
KALLIE CT
MALLARD CT
WILDWOOD CT
WILDWOOD LN
REMOVED
5TH ST S
6TH ST S
7TH S S
EVERETT ST S
PINE ST.
1ST ST S
2ND ST S
BURLINGTON ST S
DUBUQUE ST E
HANCOCK ST E
MARSH ST E
WILLARD ST E
The Birthplace of Minnesota
February 16, 2022
Subject: Public Hearing on 2022 Street Improvement (Project 2022-02)
Dear Property Owner:
The feasibility study for the 2022 Street Improvement Project was presented and approved at the
February 15th, City Council meeting. You are being notified since your property is included in
the project. This is to inform you that the public hearing for the project will be held on
Tuesday, March 1, 2022 at 7:00 pm. You may join the meeting in person at City Hall, 216 4th
St. N, Stillwater, MN or by logging into www.zoomgov.com/join or calling 1-646-828-7666 and
entering meeting id number: 161 843 8759.
An official notice for the public hearing meeting is enclosed. The public hearing is your
opportunity to voice your comments prior to Council making a final decision on whether to
proceed with this project. You may participate in the hearing by attending and voicing your
comments or by sending a letter to the Council prior to the meeting.
A copy of the feasibility report is enclosed and updates on the project will be available on the
City website on the Engineering Department's "Construction Projects" page. There is also a link
on the city website where you can register to receive email updates throughout the project.
If you have any questions, please give me a call (651) 430-8834 or send an email to
rabdullah@ci.stillwater.mn.us
Sincerely,
eahcAt ei,44,S\
Reabar Abdullah, PE
Assistant City Engineer
CITY HALL: 216 FOURTH STREET NORTH • STILLWATER, MINNESOTA 55082
PHONE: 651-430-8800 • WEBSITE: www.ci.stillwater.mn.us
NOTICE OF PUBLIC HEARING FOR
2022 STREET IMPROVEMENT PROJECT
PROJECT 2022-02, L.I. 433
February 16, 2022
Notice is hereby given that the City Council of Stillwater, Washington County, Minnesota, will
meet in person and via Zoom at 7:00 p.m. or as soon as possible thereafter, on Tuesday March 1,
2022, to consider street and utility improvements. Public may participate in the public hearing in
person at City Hall, 216 4th St. N, Stillwater, MN or by logging into www.zoomgov.com/join or
calling 1-646-828-7666 and entering meeting id number: 161 843 8759.
The area proposed to be assessed for such improvement is properties abutting;
1st Street S (Willard St. E to Orleans St. E), 2nd Street S (Willard St. E to Orleans St. E),
Burlington Street S (3rd St. S to 5th Ave. S), Hancock Street E (3rd St. S to 6th Ave. S), Marsh
Street E (31d St. S to 6th Ave. S), Willard Street E (3rd St. S to lst St. S), Kallie Ct., Mallard Ct.,
Wildwood Ct., Wildwood Ln., Eagle Ridge Ln., Eagle Ridge Pl., Grove Street S (Olive St. W to
Myrtle St. W), Hancock Street W (East of Everett St.), Ramsey Street W (Brick St. S to Grove
St. S), Everett Street S (Orleans St. W to Churchill St.), Brick Street S (Olive St. W to Myrtle St.
W), 4th Street S (South of Olive St.), Dubuque Street (6th Ave. S to 5th Ave. S), Cherry Street W
(4th St. N to 3rd St. N)
The estimated cost of the improvements is $2,398,304.00. A reasonable estimate of the impact of
the assessment will be available during the hearing. Such persons as desire to be heard with
reference to the proposed improvement will be heard at this meeting.
Beth Wolf
City Clerk
Published in the Stillwater Gazette on February 18 and February 25, 2022.
Preliminary ASSESSMENT ROLL
2022 Streets
MILL & OVERLAY
GEO
STREET
CITY
Std
Rate
SA
Rate
UNIT
Reg Unit
SA Unit
LF
STREETS
ASMT RATE
STREET
ASSESSMENT
WATER
SERVICE
ASMT
SIDEWAL
K CREDIT
TOTAL ASMT
PROPERTY ADDRESS
2803020440015
663 2ND ST S
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
663
2ND
ST
S
2803020440102
611 S 3RD ST
STILLWATER MN 55082
X
$ 44.60
286
35.68
$ 10,204.48
611
3RD
ST
S
2903020120030
216 4TH ST N
STILLWATER MN 55082
X
2903020120035
703 GREEN TWIG WAY
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
703
GREEN TWIG
WAY
2903020120038
2241 KALLIE CT
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
2241
KALLIE
CT
2903020120039
2221 KALLIE CT
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
2221
KALLIE
CT
2903020120040
PO BOX 48
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
2001
KALLIE
CT
3303020110011
304 CHURCHILL ST E
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
304
CHURCHILL
ST
E
3303020110013
510 W MAPLE ST
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
817
1ST
ST
S
3303020110014
510 W MAPLE ST
STILLWATER MN 55082
3303020110015
805 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
805
1ST
ST
S
3303020110016
801 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
801
1ST
ST
S
3303020110017
717 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
717
1ST
ST
S
3303020110018
711 S FIRST ST
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
711
1ST
ST
S
3303020110019
709 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
709
1ST
ST
S
3303020110020
703 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
703
1ST
ST
S
3303020110021
704 1ST ST S
STILLWATER MN 55082
X
$ 44.60
183.5
35.68
$ 6,547.28
704
1ST
ST
S
3303020110022
712 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
712
1ST
ST
S
3303020110023
720 1ST ST
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
720
1ST
ST
S
3303020110024
802 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
802
1ST
ST
S
3303020110025
808 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
808
1ST
ST
S
3303020110026
218 CHURCHILL ST E
STILLWATER MN 55082
X
0.60
0.6
3600.00
$ 2,160.00
218
CHURCHILL
ST
E
3303020110027
819 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
819
2ND
ST
S
3303020110028
815 S 2ND ST
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
815
2ND
ST
S
3303020110029
807 S 2ND ST
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
807
2ND
ST
S
3303020110030
723 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
723
2ND
ST
S
3303020110031
717 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
717
2ND
ST
S
3303020110032
713 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
713
2ND
ST
S
3303020110035
13210 56TH ST N
STILLWATER MN 55082
X
1.20
1.2
3600.00
$ 4,320.00
704
2ND
ST
S
3303020110036
708 2ND ST S
STILLWATER MN 55082
X
1.20
1.2
3600.00
$ 4,320.00
708
2ND
ST
S
3303020110037
712 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
712
2ND
ST
S
3303020110038
720 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
720
2ND
ST
S
3303020110039
806 2ND ST S
STILLWATER MN 55082
3303020110040
806 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
806
2ND
ST
S
3303020110041
808 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
808
2ND
ST
S
3303020110042
13210 56TH ST N
STILLWATER MN 55082
X
1.20
1.2
3600.00
$ 4,320.00
814
2ND
ST
S
3303020110043
822 2ND ST S
STILLWATER MN 55082
X
1.20
1.2
3600.00
$ 4,320.00
822
2ND
ST
S
3303020110091
904 SECOND ST S
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
904
2ND
ST
S
3303020110092
910 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
910
2ND
ST
S
3303020110093
914 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
914
2ND
ST
S
1
2/24/2022
Preliminary ASSESSMENT ROLL
2022 Streets
MILL & OVERLAY
GEO
STREET
CITY
Std
Rate
SA
Rate
UNIT
Reg Unit
SA Unit
LF
STREETS
ASMT RATE
STREET
ASSESSMENT
WATER
SERVICE
ASMT
SIDEWAL
K CREDIT
TOTAL ASMT
PROPERTY ADDRESS
3303020110094
920 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
920
2ND
ST
S
3303020110095
11560 PALISADE AVE N
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1004
2ND
ST
S
3303020110096
1008 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1008
2ND
ST
S
3303020110097
1012 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1012
2ND
ST
S
3303020110098
1018 SECOND ST S
STILLWATER MN 55082
X
1.20
1.2
3600.00
$ 4,320.00
1018
2ND
ST
S
3303020110099
1021 3RD ST S
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
1021
3RD
ST
S
3303020110110
2238 THOMAS LN
WHITE BEAR LAKE MN 5:
X
0.50
0.5
3600.00
$ 1,800.00
215
CHURCHILL
ST
E
3303020110111
912 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
912
1ST
ST
S
3303020110112
918 1ST ST S
STILLWATER MN 55082
X
1.20
1.2
3600.00
$ 4,320.00
918
1ST
ST
S
3303020110114
1002 1ST STREET S
STILLWATER MN 55082
X
1.40
1.4
3600.00
$ 5,040.00
1002
1ST
ST
S
3303020110116
1006 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1006
1ST
ST
S
3303020110118
1017 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1017
2ND
ST
S
3303020110120
1013 S 2ND ST
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1013
2ND
ST
S
3303020110121
1007 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1007
2ND
ST
S
3303020110122
1001 2ND ST S
STILLWATER MN 55082
X
1.20
1.2
3600.00
$ 4,320.00
1001
2ND
ST
S
3303020110124
610 5TH ST N
STILLWATER MN 55082
X
1.20
1.2
3600.00
$ 4,320.00
911
2ND
ST
S
3303020110125
905 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
905
2ND
ST
S
3303020110126
2012 2ND ST N
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
903
2ND
ST
S
3303020110134
1016 6TH AVE S
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
1016
6TH
AVE
S
3303020110135
1017 1ST ST S
STILLWATER MN 55082
X
1.20
1.2
3600.00
$ 4,320.00
1017
1ST
ST
S
3303020110136
1013 S 1ST ST
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1013
1ST
ST
S
3303020110137
1009 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1009
1ST
ST
S
3303020110138
1007 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1007
1ST
ST
S
3303020110139
923 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
923
1ST
ST
S
3303020110140
919 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
919
1ST
ST
S
3303020110141
14520 61ST STREET CT N
STILLWATER MN 55082
X
1.20
1.2
3600.00
$ 4,320.00
917
1ST
ST
S
3303020110142
915 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
915
1ST
ST
S
3303020110146
1018 1ST ST S # 1
STILLWATER MN 55082
3303020110147
1018 S FIRST ST UNIT 2
STILLWATER MN 55082
3303020110149
1018 1ST ST S
STILLWATER MN 55082
3303020110150
1018 S 1ST ST # 5
STILLWATER MN 55082
3303020110151
14131 30TH ST N
STILLWATER MN 55082
3303020110152
1018 1ST ST S # 7
STILLWATER MN 55082
3303020110153
1018 1ST ST S
STILLWATER MN 55082
3303020110154
1018 FIRST ST S # 1
STILLWATER MN 55082
X
0.80
0.8
3600.00
$ 2,880.00
1018
1ST
ST
S
3303020110155
1018 FIRST ST S # 2
STILLWATER MN 55082
X
0.80
0.8
3600.00
$ 2,880.00
1018
1ST
ST
S
3303020110157
1018 1ST ST S # 4
STILLWATER MN 55082
X
0.80
0.8
3600.00
$ 2,880.00
1018
1ST
ST
S
3303020110158
1018 S 1ST ST # 5
STILLWATER MN 55082
X
0.80
0.8
3600.00
$ 2,880.00
1018
1ST
ST
S
3303020110159
14131 30TH ST N
STILLWATER MN 55082
X
0.80
0.8
3600.00
$ 2,880.00
1018
1ST
ST
S
3303020110160
1018 1ST ST S # 7
STILLWATER MN 55082
X
0.80
0.8
3600.00
$ 2,880.00
1018
1ST
ST
S
2
2/24/2022
Preliminary ASSESSMENT ROLL
2022 Streets
MILL & OVERLAY
GEO
STREET
CITY
Std
Rate
SA
Rate
UNIT
Reg Unit
SA Unit
LF
STREETS
ASMT RATE
STREET
ASSESSMENT
WATER
SERVICE
ASMT
SIDEWAL
K CREDIT
TOTAL ASMT
PROPERTY ADDRESS
3303020110161
1018 1ST ST S # 8
STILLWATER MN 55082
X
0.80
0.8
3600.00
$ 2,880.00
1018
1ST
ST
S
3303020110162
920 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
920
1ST
ST
S
3303020110163
190 MALLARD CT
STILLWATER MN 55082
X
0.60
0.6
3600.00
$ 2,160.00
303
CHURCHILL
ST
E
3303020110164
1018 FIRST ST S # 3
STILLWATER MN 55082
X
0.80
0.8
3600.00
$ 2,880.00
1018
1ST
ST
S
3303020110166
3674 WHITE PINE WAY
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
925
2ND
ST
S
3303020110167
915 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
915
2ND
ST
S
3303020110171
203 WILLARD ST E
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
203
WILLARD
ST
E
3303020110173
703 3RD ST S
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
703
3RD
ST
S
3303020140001
PO BOX 163
MARINE ON SAINT CROI;
X
0.50
0.5
3600.00
$ 1,800.00
1102
6TH
AVE
S
3303020140003
1317 HILLCREST DR
STILLWATER MN 55082
X
0.80
0.8
3600.00
$ 2,880.00
1112
6TH
AVE
S
3303020140005
319 BURLINGTON ST E
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
319
BURLINGTON
ST
E
3303020140009
750 AMUNDSON DR
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
1226
6TH
AVE
S
3303020140010
314 MARSH ST E
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
314
MARSH
ST
E
3303020140011
1225 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1225
1ST
ST
S
3303020140012
1221 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1221
1ST
ST
S
3303020140013
1217 S 1ST ST
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1217
1ST
ST
S
3303020140014
1215 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1215
1ST
ST
S
3303020140015
301 BURLINGTON ST E
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
301
BURLINGTON
ST
E
3303020140017
1725 BENT TREE CIR
FT MEYERS FL 33907
X
1.00
1
3600.00
$ 3,600.00
1111
1ST
ST
S
3303020140018
1109 1ST ST
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1109
1ST
ST
S
3303020140019
1107 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1107
1ST
ST
S
3303020140020
13699 127TH ST N
STILLWATER MN 55082
X
1.20
1.2
3600.00
$ 4,320.00
1103
1ST
ST
S
3303020140021
1104 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1104
1ST
ST
S
3303020140022
1108 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1108
1ST
ST
S
3303020140023
14677 UPPER 56TH ST N
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1112
1ST
ST
S
3303020140025
1204 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1204
1ST
ST
S
3303020140026
1212 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1212
1ST
ST
S
3303020140027
1214 1ST ST S
STILLWATER MN 55082
X
1.20
1.2
3600.00
$ 4,320.00
1214
1ST
ST
S
3303020140028
1216 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1216
1ST
ST
S
3303020140029
1226 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1226
1ST
ST
S
3303020140030
1225 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1225
2ND
ST
S
3303020140031
1219 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1219
2ND
ST
S
3303020140032
1215 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1215
2ND
ST
S
3303020140033
4216 22ND AVE S
MINNEAPOLIS MN 55407
X
1.00
1
3600.00
$ 3,600.00
207
BURLINGTON
ST
E
3303020140034
201 BURLINGTON ST E
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
201
BURLINGTON
ST
E
3303020140036
1111 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1111
2ND
ST
S
3303020140037
1105 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1105
2ND
ST
S
3303020140038
1103 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1103
2ND
ST
S
3303020140039
1102 S 2ND ST
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1102
2ND
ST
S
3303020140041
1112 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1112
2ND
ST
S
3
2/24/2022
Preliminary ASSESSMENT ROLL
2022 Streets
MILL & OVERLAY
GEO
STREET
CITY
Std
Rate
SA
Rate
UNIT
Reg Unit
SA Unit
LF
STREETS
ASMT RATE
STREET
ASSESSMENT
WATER
SERVICE
ASMT
SIDEWAL
K CREDIT
TOTAL ASMT
PROPERTY ADDRESS
3303020140042
117 BURLINGTON ST E
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
117
BURLINGTO1,
ST
E
3303020140043
1214 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1214
2ND
ST
S
3303020140044
1218 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1218
2ND
ST
S
3303020140045
1224 2ND ST S
STILLWATER MN 55082
X
1.20
1.2
3600.00
$ 4,320.00
1224
2ND
ST
S
3303020140046
110 MARSH ST E
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
110
MARSH
ST
E
3303020140050
103 BURLINGTON ST E
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
103
BURLINGTO1,
ST
E
3303020140051
1115 3RD ST S
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
1115
3RD
ST
S
3303020140052
1103 SOUTH THIRD ST
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
1103
3RD
ST
S
3303020140067
317 MARSH ST E
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
317
MARSH
ST
E
3303020140076
1343 S 1ST ST
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
1343
1ST
ST
S
3303020140077
1337 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1337
1ST
ST
S
3303020140078
1329 S 1ST ST
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1329
1ST
ST
S
3303020140079
1325 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1325
1ST
ST
S
3303020140080
1323 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1323
1ST
ST
S
3303020140081
1321 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1321
1ST
ST
S
3303020140084
1303 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1303
1ST
ST
S
3303020140085
1312 S 1ST ST
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1312
1ST
ST
S
3303020140086
1318 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1318
1ST
ST
S
3303020140087
1322 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1322
1ST
ST
S
3303020140088
1334 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1334
1ST
ST
S
3303020140089
1336 S 1ST ST
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1336
1ST
ST
S
3303020140090
1340 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1340
1ST
ST
S
3303020140091
1346 1ST ST S
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
1346
1ST
ST
S
3303020140097
1323 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1323
2ND
ST
S
3303020140098
1317 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1317
2ND
ST
S
3303020140099
1311 S 2ND ST
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1311
2ND
ST
S
3303020140108
1303 3RD ST S
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
1303
3RD
ST
S
3303020140111
1322 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1324
2ND
ST
S
3303020140112
1314 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1314
2ND
ST
S
3303020140113
1312 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1312
2ND
ST
S
3303020140114
1304 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1304
2ND
ST
S
3303020140115
1305 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1305
2ND
ST
S
3303020140116
205 MARSH ST E
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
205
MARSH
ST
E
3303020140117
209 MARSH ST E
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
209
MARSH
ST
E
3303020140118
1306 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1306
1ST
ST
S
3303020140119
1302 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1302
1ST
ST
S
3303020140120
1330 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1330
2ND
ST
S
3303020140121
1338 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1338
2ND
ST
S
3303020140122
1344 2ND ST S
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
1344
2ND
ST
S
3303020140136
303 BURLINGTON ST E
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
303
BURLINGTO1,
ST
E
4
2/24/2022
Preliminary ASSESSMENT ROLL
2022 Streets
MILL & OVERLAY
GEO
STREET
CITY
Std
Rate
SA
Rate
UNIT
Reg Unit
SA Unit
LF
STREETS
ASMT RATE
STREET
ASSESSMENT
WATER
SERVICE
ASMT
SIDEWAL
K CREDIT
TOTAL ASMT
PROPERTY ADDRESS
3303020140139
1341 2ND ST S
STILLWATER MN 55082
X
0.50
0.5
3600.00
$ 1,800.00
1341
2ND
ST
S
3303020140141
311 BURLINGTON ST E
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
311
BURLINGTO1,
ST
E
3303020140143
1337 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1337
2ND
ST
S
3303020140144
1329 2ND ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1329
2ND
ST
S
3303020140145
1309 1ST ST S
STILLWATER MN 55082
X
1.00
1
3600.00
$ 3,600.00
1309
1ST
ST
S
3403020230028
1875 GREELEY ST S
STILLWATER MN 55082
X
$ 44.60
264
22.30
$ 5,887.20
3403020230091
1036 5TH AVE S
STILLWATER MN 55082
X
0.50
0.5
2288.00
$ 1,144.00
1036
5TH
AVE
S
3403020230092
1113 6TH AVE S
STILLWATER MN 55082
X
0.50
0.5
2288.00
$ 1,144.00
1113
6TH
AVE
S
5 2/24/2022
Preliminary
ASSESSMENT ROLL
2022 Streets
RECONSTRUCTION
GEO
STREET
CITY
Std
Rate
SA
Rate
UNIT
Reg Unit
SA
Unit
LF
STREETS
ASMT RATE
STREET
ASSESSMENT
WATER
SERVICE
ASMT
TOTAL
ASMT
PROPERTY ADDRESS
2003020340034
902 EAGLE RIDGE PL
STILLWATER MN 55082
X
0.50
0.50
$ 5,995.00
$ 2,997.50
$ 2,997.50
902
EAGLE RIDG
PL
2803020130074
503 4TH ST N
STILLWATER MN 55082
X
0.50
0.50
$ 10,000.00
$ 5,000.00
$ 5,000.00
503
4TH
ST
N
2803020130075
118 CHERRY ST W
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
118
CHERRY
ST
W
2803020130076
110 CHERRY ST W
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
110
CHERRY
ST
W
2803020130077
510 3RD ST N
STILLWATER MN 55082
X
0.50
0.50
$ 10,000.00
$ 5,000.00
$ 5,000.00
510
3RD
ST
N
2803020130098
424 3RD ST N
STILLWATER MN 55082
X
0.50
0.50
$ 10,000.00
$ 5,000.00
$ 5,000.00
424
3RD
ST
N
2803020130099
111 CHERRY ST W
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$3,500.00
$ 13,500.00
111
CHERRY
ST
W
2803020130100
PO BOX 186
LAKE ELMO MN 74452
X
1.60
1.60
$ 10,000.00
$ 16,000.00
$ 16,000.00
117
CHERRY
ST
W
2803020130101
121 CHERRY ST W
STILLWATER MN 55082
X
0.50
0.50
$ 10,000.00
$ 5,000.00
$ 5,000.00
121
CHERRY
ST
W
2803020420121
300 GREELEY ST S # 200
STILLWATER MN 55082
X
2.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
201
OLIVE
ST
W
2903020210010
895 EAGLE RIDGE LN
STILLWATER MN 55082
X
0.50
0.50
$ 5,995.00
$ 2,997.50
$ 2,997.50
895
EAGLE RIDG
LN
2903020210011
891 EAGLE RIDGE LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
891
EAGLE RIDG
LN
2903020210012
881 EAGLE RIDGE LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
881
EAGLE RIDG
LN
2903020210013
871 EAGLE RIDGE LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
871
EAGLE RIDG
LN
2903020210014
861 EAGLE RIDGE LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
861
EAGLE RIDG
LN
2903020210015
855 EAGLE RIDGE LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
855
EAGLE RIDG
LN
2903020210016
851 EAGLE RIDGE LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
851
EAGLE RIDG
LN
2903020210017
841 EAGLE RIDGE LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
841
EAGLE RIDG
LN
2903020210018
835 EAGLE RIDGE LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
835
EAGLE RIDG
LN
2903020210019
831 EAGLE RIDGE LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
831
EAGLE RIDG
LN
2903020210020
825 EAGLE RIDGE LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
825
EAGLE RIDG
LN
2903020210021
821 EAGLE RIDGE LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
821
EAGLE RIDG
LN
2903020210022
811 EAGLE RIDGE LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
811
EAGLE RIDG
LN
2903020210023
807 EAGLE RIDGE TRL
STILLWATER MN 55082
X
0.50
0.50
$ 5,995.00
$ 2,997.50
$ 2,997.50
807
EAGLE RIDG
TRL
2903020210040
903 EAGLE RIDGE PL
STILLWATER MN 55082
X
0.50
0.50
$ 5,995.00
$ 2,997.50
$ 2,997.50
903
EAGLE RIDG
PL
2903020210041
907 EAGLE RIDGE PL
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
907
EAGLE RIDG
PL
2903020210042
927 EAGLE RIDGE PL
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
927
EAGLE RIDG
PL
2903020210043
845 EAGLE RIDGE PL
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
845
EAGLE RIDG
PL
2903020210044
875 EAGLE RIDGE PL
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
875
EAGLE RIDG
PL
2903020210045
906 EAGLE RIDGE PL
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
906
EAGLE RIDG
PL
2903020210046
910 EAGLE RIDGE PL
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
910
EAGLE RIDG
PL
2903020210047
930 EAGLE RIDGE PL
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
930
EAGLE RIDG
PL
2903020210048
820 EAGLE RIDGE PL
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
820
EAGLE RIDG
PL
2903020210051
745 WILDWOOD LN
STILLWATER MN 55082
X
0.50
0.50
$ 5,995.00
$ 2,997.50
$ 2,997.50
745
WILDWOOD
LN
2903020210052
687 WILDWOOD LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
$ 5,995.00
687
WILDWOOD
LN
1
2/24/2022
Preliminary ASSESSMENT ROLL
2022 Streets
RECONSTRUCTION
GEO
STREET
CITY
Std
Rate
SA
Rate
UNIT
Reg Unit
SA
Unit
LF
STREETS
ASMT RATE
STREET
ASSESSMENT
WATER
SERVICE
ASMT
TOTAL
ASMT
PROPERTY ADDRESS
2903020210053
665 WILDWOOD LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
665
WILDWOOD
LN
2903020210054
643 WILDWOOD LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
643
WILDWOOD
LN
2903020210055
660 WILDWOOD LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
660
WILDWOOD
LN
2903020210056
680 WILDWOOD LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
680
WILDWOOD
LN
2903020210057
746 WILDWOOD LN
STILLWATER MN 55082
X
0.50
0.50
$ 5,995.00
$ 2,997.50
S 2,997.50
746
WILDWOOD
LN
2903020210060
810 EAGLE RIDGE PL
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
810
EAGLE RIDGI
PL
2903020240011
136 MALLARD CT
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
136
MALLARD
CT
2903020240012
154 MALLARD CT
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
154
MALLARD
CT
2903020240013
172 MALLARD CT
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
172
MALLARD
CT
2903020240015
210 WILDWOOD CT
STILLWATER MN 55082
X
0.50
0.50
$ 5,995.00
$ 2,997.50
S 2,997.50
210
WILDWOOD
CT
2903020240017
3901 GRIMES LN
EDINA MN 55424
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
270
WILDWOOD
CT
2903020240018
290 WILDWOOD CT
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
290
WILDWOOD
CT
2903020240019
310 WILDWOOD CT
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
310
WILDWOOD
CT
2903020240020
340 WILDWOOD CT
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
340
WILDWOOD
CT
2903020240021
360 WILDWOOD CT
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
360
WILDWOOD
CT
2903020240022
380 WILDWOOD CT
STILLWATER MN 55082
X
0.50
0.50
$ 5,995.00
$ 2,997.50
S 2,997.50
380
WILDWOOD
CT
2903020240023
621 WILDWOOD LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
621
WILDWOOD
LN
2903020240024
601 WILDWOOD LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
601
WILDWOOD
LN
2903020240025
591 WILDWOOD LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
591
WILDWOOD
LN
2903020240026
555 WILDWOOD LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
555
WILDWOOD
LN
2903020240027
540 WILDWOOD LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
540
WILDWOOD
LN
2903020240028
570 WILDWOOD LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
570
WILDWOOD
LN
2903020240029
600 WILDWOOD LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
600
WILDWOOD
LN
2903020240030
620 WILDWOOD LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
620
WILDWOOD
LN
2903020240031
640 WILDWOOD LN
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
640
WILDWOOD
LN
2903020240061
230 WILDWOOD CT
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
230
WILDWOOD
CT
2903020240062
190 MALLARD CT
STILLWATER MN 55082
X
0.50
0.50
$ 5,995.00
$ 2,997.50
S 2,997.50
190
MALLARD
CT
2903020310044
100 MALLARD CT
STILLWATER MN 55082
X
0.50
0.50
$ 5,995.00
$ 2,997.50
S 2,997.50
100
MALLARD
CT
2903020310045
118 MALLARD CT
STILLWATER MN 55082
X
1.00
1.00
$ 5,995.00
$ 5,995.00
S 5,995.00
118
MALLARD
CT
2903020410083
1217 MYRTLE ST W
STILLWATER MN 55082
X
0.50
0.50
$ 5,995.00
$ 2,997.50
S 2,997.50
1217
MYRTLE
ST
W
2903020410084
103 GROVE ST S
STILLWATER MN 55082
X
0.50
0.50
$ 5,995.00
$ 2,997.50
S 2,997.50
103
GROVE
ST
S
2903020410089
216 4TH ST N PO BOX 242
STILLWATER MN 55082
$ -
S -
2903020410090
3220 STALOCH PLACE
STILLWATER MN 55082
X
0.50
0.50
$ 7,445.00
$ 3,722.50
S 3,722.50
111
BRICK
ST
S
2903020410094
113 BRICK ST S
STILLWATER MN 55082
X
1.00
1.00
1.00
$ 7,445.00
$ 7,445.00
S 7,445.00
113
BRICK
ST
S
2903020410095
115 BRICK ST S
STILLWATER MN 55082
X
X
1.00
0.50
0.50
$ 8,723.00
$ 8,723.00
S 8,723.00
115
BRICK
ST
S
2
2/24/2022
Preliminary
ASSESSMENT ROLL
2022 Streets
RECONSTRUCTION
GEO
STREET
CITY
Std
Rate
SA
Rate
UNIT
Reg Unit
SA
Unit
LF
STREETS
ASMT RATE
STREET
ASSESSMENT
WATER
SERVICE
ASMT
TOTAL
ASMT
PROPERTY ADDRESS
2903020410096
115 BRICK ST S
STILLWATER MN 55082
$ -
$ -
2903020410097
1322 RAMSEY ST W
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1322
RAMSEY
ST
W
2903020410098
1326 RAMSEY ST W
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1326
RAMSEY
ST
W
2903020410099
1402 RAMSEY ST W
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1402
RAMSEY
ST
W
2903020420043
3530 LEXINGTON AVE N
SHOREVIEW MN 55126
X
X
48.00
48.00
$ 2,000.00
$ 96,000.00
$ 96,000.00
114
BRICK
ST
S
2903020430086
1616 OLIVE ST W
STILLWATER MN 55082
X
227
$ 75.00
$ 17,025.00
$ 17,025.00
1616
OLIVE
ST
W
2903020440004
1320 OLIVE ST W
STILLWATER MN 55082
X
0.50
0.50
$ 5,995.00
$ 2,997.50
$ 2,997.50
1320
OLIVE
ST
W
2903020440006
1219 RAMSEY ST W
STILLWATER MN 55082
X
0.50
0.50
$ 5,995.00
$ 2,997.50
$ 2,997.50
1219
RAMSEY
ST
W
2903020440052
1419 RAMSEY ST W
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1419
RAMSEY
ST
W
2903020440053
201 BRICK ST S
STILLWATER MN 55082
X
X
1.00
0.50
0.50
$ 8,723.00
$ 8,723.00
$ 8,723.00
201
BRICK
ST
S
2903020440054
1524 OLIVE ST W
STILLWATER MN 55082
X
0.50
0.50
$ 7,445.00
$ 3,722.50
$ 3,722.50
1524
OLIVE
ST
W
2903020440060
1319 RAMSEY ST W
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1319
RAMSEY
ST
W
2903020440063
1323 RAMSEY ST W
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1323
RAMSEY
ST
W
2903020440069
1311 RAMSEY ST W
STILLWATER MN 55082
X
1.00
1.00
$ 7,998.00
$ 7,998.00
$ 7,998.00
1311
RAMSEY
ST
W
2903020440121
1311 RAMSEY ST W
STILLWATER MN 55082
$ -
$ -
2903020440128
1327 RAMSEY ST W
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1327
RAMSEY
ST
W
2903020440131
1404 OLIVE ST W
STILLWATER MN 55082
X
0.50
0.50
$ 5,995.00
$ 2,997.50
$ 2,997.50
1404
OLIVE
ST
W
3303020210079
927 CHURCHILL ST W
STILLWATER MN 55082
$ -
$ -
3303020210080
927 CHURCHILL ST W
STILLWATER MN 55082
Hospital
Side walk
2250 sqft
$ 15.50
$ 34,875.00
$ 34,875.00
3303020210084
927 CHURCHILL ST W
STILLWATER MN 55082
$ -
$ -
3303020210088
PO BOX 16115
SAINT LOUIS PARK MN 5
X
0.00
0.00
$ 10,000.00
$ -
$ -
921
GREELEY
ST
S
3303020210089
927 CHURCHILL ST W
STILLWATER MN 55082
X
820
$ 105.00
$ 86,100.00
$ 86,100.00
910
ANDERSON
ST
W
3303020210092
927 CHURCHILL ST W
STILLWATER MN 55082
245
$ 105.00
$ 25,725.00
$ 25,725.00
3303020210098
1015 S EVERETT ST
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$2,355.00
$ 12,355.00
1015
EVERETT
ST
S
3303020210100
811 W ANDERSON ST
STILLWATER MN 55082
$ -
$ -
3303020210113
823 ANDERSON ST W
STILLWATER MN 55082
X
0.50
0.50
$ 10,000.00
$ 5,000.00
$ 5,000.00
823
ANDERSON
ST
W
3303020240005
1875 GREELEY ST S
STILLWATER MN 55082
$ -
$ -
3303020240006
811 HANCOCK ST W
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$2,355.00
$ 12,355.00
811
HANCOCK
ST
W
3303020240007
1103 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1103
EVERETT
ST
S
3303020240008
216 4TH ST N PO BOX 242
STILLWATER MN 55082
$ -
$ -
3303020240009
13200 MANNING TRL N
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1111
EVERETT
ST
S
3303020240010
4660 MCDONALD DR N
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1121
EVERETT
ST
S
3303020240011
1127 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1127
EVERETT
ST
S
3303020240012
1203 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1203
EVERETT
ST
S
3303020240013
1207 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1207
EVERETT
ST
S
3
2/24/2022
Preliminary
ASSESSMENT ROLL
2022 Streets
RECONSTRUCTION
GEO
STREET
CITY
Std
Rate
SA
Rate
UNIT
Reg Unit
SA
Unit
LF
STREETS
ASMT RATE
STREET
ASSESSMENT
WATER
SERVICE
ASMT
TOTAL
ASMT
PROPERTY ADDRESS
3303020240014
2012 W LAKE OF THE ISLES.
MINNEAPOLIS MN 55405
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1215
EVERETT
ST
S
3303020240015
1219 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1219
EVERETT
ST
S
3303020240016
3100 LOWELL CT
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1223
EVERETT
ST
S
3303020240017
1227 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1227
EVERETT
ST
S
3303020240018
1303 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1303
EVERETT
ST
S
3303020240019
1307 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1307
EVERETT
ST
S
3303020240020
1311 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1311
EVERETT
ST
S
3303020240021
1315 EVERETT ST S
STILLWATER MN 55082
X
0.50
0.50
$ 10,000.00
$ 5,000.00
$ 5,000.00
1315
EVERETT
ST
S
3303020240022
216 4TH ST N PO BOX 242
STILLWATER MN 55082
$ -
$ -
3303020240023
1316 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1316
EVERETT
ST
S
3303020240024
1312 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1312
EVERETT
ST
S
3303020240025
1308 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1308
EVERETT
ST
S
3303020240026
1306 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1306
EVERETT
ST
S
3303020240027
1302 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1302
EVERETT
ST
S
3303020240028
1224 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1224
EVERETT
ST
S
3303020240029
1216 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1216
EVERETT
ST
S
3303020240030
1214 EVERETT ST S
STILLWATER MN 55082
$ -
$ -
3303020240031
1214 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1214
EVERETT
ST
S
3303020240032
1208 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1208
EVERETT
ST
S
3303020240033
1204 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1204
EVERETT
ST
S
3303020240034
1128 EVERETT ST S
STILLWATER MN 55082
X
1.00
1.00
$ 10,000.00
$ 10,000.00
$ 10,000.00
1128
EVERETT
ST
S
3303020240035
927 CHURCHILL ST W
STILLWATER MN 55082
$ -
$ -
3303020240036
1128 EVERETT ST S
STILLWATER MN 55082
$ -
$ -
3303020240038
927 CHURCHILL ST W
STILLWATER MN 55082
$ -
$ -
3403020220021
936 5TH AVE S
STILLWATER MN 55082
X
0.50
0.50
$ 10,000.00
$ 5,000.00
$ 5,000.00
936
5TH
AVE
S
3403020220022
935 6TH AVE S
STILLWATER MN 55082
X
0.50
0.50
$ 10,000.00
$ 5,000.00
$ 5,000.00
935
6TH
AVE
S
3403020220072
1004 5TH AVE S
STILLWATER MN 55082
X
0.50
0.50
$ 10,000.00
$ 5,000.00
$ 5,000.00
1004
5TH
AVE
S
3403020220076
1 MORTGAGE WAY
MOUNT LAUREL NJ 0805.
X
0.50
0.50
$ 10,000.00
$ 5,000.00
$ 5,000.00
1003
6TH
AVE
S
4
2/24/2022
TO:
StiUwater
Administration
Mayor & Council
FROM: J. Thomas McCarty, City Administrator
Sharon Provos, Finance Director
SUBJECT: 2022-2026 Capital Improvement Plan
DATE: February 25, 2022
INTRODUCTION
On behalf of the City's management team we are pleased to present the City of Stillwater's
Capital Improvement Plan for years 2022-2026. The City's Management team and their
respective staff worked diligently to produce this document.
The purpose of the City's Capital Improvement Plan (CIP) is to use long range planning as a
tool to identify community needs, match those needs to potential and available funding
resources and to set priorities for supporting investments in major capital projects such as
public facilities, streets, parks, land and infrastructure asset preservation. The CIP is also a
method of planning for the City's capital improvements and scheduling the expenditures
over a period of years to make balanced investments in infrastructure and moderate broad
swings in property tax rates from year to year.
CIP FUNDING
Funding of projects included in the CIP in any particular year is subject to City Council
budgetary appropriations included in the approved annual City budget. The CIP covers the
next five years, 2022-2026, and includes $90M in projects. Projects in the first year (2022)
are included and funded within the approved 2022 City budget. The CIP will be
administratively updated each year during the annual budget cycle based upon Council, staff
and community input. The CIP outlines the schedule, estimated costs, funding sources and
details of each proposed capital improvement project from 2022-2026.
All CIP revenue and expenditure estimates are the best currently available and are subject to
change in the future. The CIP is dynamic and subject to change based upon budgetary
priorities established by the City Council during the annual budget cycle and the potential
that unanticipated capital needs may take precedence over planned projects.
RECOMMENDATION
Staff recommends adoption of the Resolution titled "Approval of 2022-2026 Capital
Improvement Plan for the City of Stillwater".
City of Stillwater
Washington County, Minnesota
RESOLUTION 2022-
RESOLUTION APPROVING THE 2022-2026 CAPITAL IMPROVEMENT PLAN
FOR THE CITY OF STILLWATER
WHEREAS, City Staff has prepared a Capital Improvement Plan (CIP) for 2022-2026
based upon planned capital improvement projects identified in the draft 2040
Comprehensive Plan and input from staff; and
WHEREAS, this CIP is a long range guideline of the City's capital improvement
projects planned for 2022-2026; and
WHEREAS, funding requests for capital projects included in the CIP are formalized
and approved by the City Council in the City's annual budget approval process.
NOW THEREFORE BE IT RESOLVED, by the City Council of Stillwater, MN that the
2022-2026 Capital Improvement Program (CIP) is hereby approved.
Adopted by the City Council of the City of Stillwater this 1st day of March, 2022.
CITY OF STILLWATER
Ted Kozlowski, Mayor
ATTEST:
Beth Wolf, City Clerk
CITY OF
STILLWATER
ice`;1
mot; ;:Ale it,
tt 1
Finance
2022 - 2026
Capital Improvement Plan
ii Funding Source
Summary
i11water
Finance
Source
City of Stillwater, Minnesota
Capital Improvement Plan
2022 thru 2026
FUNDING SOURCE SUMMARY
2022 2023 2024 2025 2026 Total
Annual GO Debt -Current Year 4,130,800 10,074,525 11,061,816 16,440,692 2,514,771 44,222,604
Annual GO Debt -Prior Years 252,400 252,400
ARPA 445,000 445,000
DNR 50,000 50,000
Donations 800,000 800,000
Emergency Mgmt Fund 8,860 8,860
Grants - Other 6,140 6,140
Library Foundation 15,000 15,000
Library Fund Balance 164,000 164,000
MNHS 15,000 2,000 17,000
Municipal State Aid Funds 200,000 1,580,000 350,000 500,000 2,630,000
Park Fund 200,000 200,000
Park/Trail Fund 200,000 200,000
Parking Fund 38,000 38,000
Recycling 20,000 20,000
ResaleNehicle Trade -In 10,000 15,000 25,000
Sanitary Sewer Fund 1,095,000 580,000 485,000 75,000 2,235,000
Signs and Lighting Fund 15,800 15,000 30,800
Special Assessments 1,600,000 2,300,000 1,970,000 1,030,000 1,820,000 8,720,000
St Croix Valley Rec Center Fund 245,600 10,000 50,000 305,600
State Bonding Bit 400,000 1,000,000 4,600,000 6,000,000
State of Minnesota 3,650,000 3,650,000
Storm Sewer Fund 350,000 275,000 625,000
Tax Increment Financing 2,650,000 2,650,000
Washington County 3,500,000 4,085,000 8,000,000 15,585,000
Water Fund 492,800 1,095,000 55,000 40,000 45,300 1,728,100
GRAND TOTAL 15,494,400 20,706,525 23,616,816 26,135,692 4,670,071 90,623,504
City of Stillwater's Capital Improvement Program 2022-2026 Page 1
Department Summary
iliwater
Finance
Department
City of Stillwater, Minnesota
Capital Improvement Plan
2022 thru 2026
DEPARTMENT SUMMARY
2022 2023 2024 2025 2026 Total
Administration 2,000 18,000 5,000 25,000
Building Inspections 65,000 35,000 45,000 145,000
Civil Defense 15,000 15,000
Community Development 5,250 5,250
Engineering 5,250 61,000 66,250
Fire 215,000 636,000 330,000 368,600 40,000 1,589,600
Library 579,000 98,000 98,000 91,500 866,500
MIS 122,800 478,000 16,100 25,000 10,000 651,900
Parking 36,000 200,000 8,000,000 8,236,000
Parks 313,800 492,500 655,000 156,000 330,000 1,947,300
Permanent Improvement 10,645,000 15,550,000 19,925,000 12,000,000 3,000,000 61,120,000
Plant/City Hall 378,000 107,000 575,000 7,000 7,000 1,074,000
Police 441,900 216,825 206,116 231,592 245,671 1,342,104
Sanitary Sewer 1,090,000 760,000 485,000 205,000 2,540,000
Signs & Lighting 15,000 15,000 60,000 90,000
St Croix Vally Rec Center 325,600 236,200 493,600 4,452,500 108,600 5,616,500
Storm Sewer 350,000 275,000 625,000
Streets 747,000 552,000 622,000 547,000 472,000 2,940,000
Water 492,800 1,095,000 55,000 40,000 45,300 1,728,100
TOTAL 15,494,400 20,706,525 23,616,816 26,135,692 4,670,071 90,623,504
City of Stillwater's Capital Improvement Program 2022-2026 Page 2
iProjects & Funding
i Sources By Dept.
iliwater
Finance
Department
City of Stillwater, Minnesota
Capital Improvement Plan
2022 thru 2026
PROJECTS & FUNDING SOURCES BY DEPARTMENT
Project # Priority 2022 2023 2024 2025 2026 Total
Administration
Riverview Room Conference Fumiture
Copier Replacement
Cubicle Replacement
Annual GO Debt -Current Year
22-4040-006 3 2,000
23-4040-003 2
25-4040-265 3
18,000
5,000
2,000
18,000
5,000
Administration Total 2,000 18,000 5,000 25,000
Administration Total
Building Inspections
1
2,000 18,000 5,000 25,000
2,000 18,000 5,000 25,000
Replace 2013 Ford Explorer 20-4055-131 1 35,000
Permitting/Planning/Inspection Software Package 22-4080-008 2 30,000
2013 Jeep Cherokee Replacement 24-4080-013 1
2015 Dodge Joumey Replacement 26-4080-001 1
35,000
35,000
30,000
35,000
45,000 45,000
Building Inspections Total 65,000
35,000
45,000 145,000
Annual GO Debt -Current Year 35,000 25,000 30,000 90,000
Annual GO Debt -Prior Years 30,000 30,000
Resale/Vehicle Trade -In 10,000 15,000 25,000
Building Inspections Total 65,000 35,000 45,000 145,000
Civil Defense
Emergency Operations Center Equipment
Emergency Mgmt Fund
Grants - Other
22-4085-001 1 15,000 15,000
Civil Defense Total 15,000 15,000
8,860 8,860
6,140 6,140
Civil Defense Total 15,000 15,000
Community Development
1
Plotter
21-4055-052 2 5,250 5,250
Community Development Total
Annual GO Debt -Current Year
Annual GO Debt -Prior Years
Community Development Total
5,250 5,250
1,250 1,250
4,000 4,000
5,250 5,250
City of Stillwater's Capital Improvement Program 2022-2026 Page 3
Department Project # Priority 2022 2023 2024 2025 2026 Total
Engineering
1
Plotter 21-4090-052 2 5,250
Engineering Vehicle 24-4090-109 1
GPS Remote Sensing 24-4090-200 2
30,000
31,000
5,250
30,000
31,000
Engineering Total 5,250 61,000 66,250
Annual GO Debt -Current Year 1,250
Annual GO Debt -Prior Years
Engineering Total
Fire
1
61,000 62,250
4,000 4,000
5,250 61,000 66,250
Increase Air Flow in Radio Room - HVAC 21-4070-969 1 85,000 85,000
Virtualized Host Equipment 22-4070-034 1 10,000 10,000 20,000
Paging and Station Alerting Equipment 22-4070-206 1 6,000 6,000
Tum Out Gear 22-4070-207 1 18,000 18,000
Technical Rescue Equipment 22-4070-243 1 6,000 6,000
SCBA Sanitizing Unit 22-4070-972 1 25,000 25,000
Station Security 22-4070-973 1 35,000 35,000
Staff Command Vehicle Leases 22-4070-975 1 30,000 30,000 30,000 30,000 30,000 150,000
Copier 23-4070-003 1 6,000 6,000
Heavy Rescue/Command Vehicle 23-4070-008 1 600,000 600,000
Replace Asphalt with Concrete 24-4070-971 2 300,000 300,000
Uninterruptible Power Supply (UPS) 25-4070-074 2 8,600 8,600
Public Safety Radio System 25-4070-209 1 30,000 30,000
Wildland/Grass Fire Apparatus 26-4070-010 n/a 300,000 300,000
Annual GO Debt -Current Year
ARPA
Library
1
Fire Total 215,000 636,000 330,000 368,600 40,000 1,589,600
70,000 636,000 330,000 368,600 40,000 1,444,600
145,000 145,000
Fire Total 215,000 636,000 330,000 368,600 40,000 1,589,600
Upgrade Network Switch 22-4230-014 4 22,000 22,000 44,000
Upgrade Roof 22-4231-934 1 400,000 400,000
Building & Grounds 22-4231-962 1 157,000 60,000 70,000 72,500 359,500
Upgrade Self -Check 24-4230-001 4 38,000 38,000
Printer Replacement 25-4230-012 4 6,000 6,000
Upgrade Sorter 26-4230-001 4 14,000 14,000
Custodial Equipment 26-4230-002 4 5,000 5,000
Library Total 579,000 98,000 98,000 91,500 866,500
Annual GO Debt -Current Year 380,000 98,000 98,000 91,500 667,500
Library Foundation 15,000 15,000
Library Fund Balance 164,000 164,000
Recycling 20,000 20,000
City of Stillwater's Capital Improvement Program 2022-2026 Page 4
Department Project # Priority 2022 2023 2024 2025 2026 Total
Library Total 579,000 98,000 98,000 91,500 866,500
MIS
1
Virtualized Host Environment 22-4020-018 2 10,000
Network Infrastructure Upgrade 22-4020-025 2 3,000
SAN (Storage Area Network) Replacement 22-4020-064 2 7,500 125,000
Fiber Ring Update 22-4020-100 1 33,000
Switch - Server Room 22-4020-105 1 15,000
VMWare Upgrade 22-4020-107 1 33,000
Technology Upgrades 22-4020-108 1 13,400
Equipment for New Position 22-4020-109 1 1,600
Monitors & Computer Towers 2021 22-4020-110 1 6,300
Network Backup Solution 23-4020-024 1 43,000
Switch - Armory 23-4020-025 1 10,000
Fiber Optic Cable 23-4050-259 1 300,000
Uninterruptible Power Supply (UPS) 24-4020-074 2
Switch - 3rd Floor 24-4020-105 1
Firewall - Server Room 25-4020-001 1
8,600
7,500
15,000
10,000
10,000 20,000
3,000
132,500
33,000
30,000
33,000
13,400
1,600
6,300
43,000
10,000
300,000
8,600
7,500
10,000
MIS Total 122,800 478,000 16,100 25,000 10,000 651,900
Annual GO Debt -Current Year 103,100 478,000 16,100 25,000 10,000 632,200
Annual GO Debt -Prior Years 6,300 6,300
Parking Fund 2,000 2,000
Sanitary Sewer Fund 5,000 5,000
Signs and Lighting Fund 800 800
St Croix Valley Rec Center Fund 5,600 5,600
MIS Total 122,800 478,000 16,100 25,000 10,000 651,900
Parking
1
Parking Enforcement Lease Vehicle 21-4720-123 2 5,000 5,000
Switch - Parking 22-4720-028 1 11,000 11,000
Parking System Software 22-4720-029 1 20,000 20,000
Parking Ramp #2 23-4725-030 2 200,000 8,000,000 8,200,000
Parking Total 36,000 200,000 8,000,000 8,236,000
Annual GO Debt -Current Year 200,000 8,000,000 8,200,000
Parking Fund
Parks
36,000 36,000
Parking Total 36,000 200,000 8,000,000 8,236,000
Replace Play Structures 19-4240-708 1 120,000 120,000 150,000 150,000 150,000 690,000
Install Irrigation 19-4240-709 2 21,000 35,000 56,000
Hard Court Rehabilitation 19-4240-710 1 118,000 118,000
Sunken Garden 20-4240-717 2 20,000 2,000 22,000
Utility Vehicle 21-4240-133 1 40,000 50,000 90,000
Snow Blower For Medium Duty Tractor 21-4240-223 1 5,500 6,000 11,500
Ciry of Stillwater's Capital Improvement Program 2022-2026 Page 5
Department Project # Priority 2022 2023 2024 2025 2026 Total
72" Zero Turn Mower 22-4240-222 1 5,800 5,800
Snow Blower For Light Duty Tractor 22-4240-224 1 4,000 4,000
Park Reservation Software 22-4240-225 1 25,000 25,000
Pioneer Park Pergola 22-4240-977 4 150,000 150,000
Boutwell Cemetery 23-4240-701 1 75,000 75,000
Teddy Bear Park Play Surface 23-4240-708 1 100,000 100,000
Pioneer Park Sidewalk 24-4240-720 4 75,000 75,000
Pioneer Park Walk Lights LED Conversion 24-4240-721 1 45,000 45,000
Lowel Park Pavilion 24-4240-722 2 350,000 350,000
1 Ton Truck Replacement 26-4240-001 1 130,000 130,000
Parks Total
313,800 492,500 655,000 156,000 330,000 1,947,300
Annual GO Debt -Current Year 298,800 490,500 305,000 156,000 330,000 1,580,300
MNHS 15,000 2,000 17,000
State Bonding Bill 350,000 350,000
Parks Total
Permanent Improvement
1
313,800 492,500 655,000 156,000 330,000 1,947,300
St. Croix Riverbank Stabilization 19-4451-505 1 3,900,000 3,900,000
Lumberjack Landing 20-4451-707 2 500,000 500,000 2,000,000 3,000,000
TH 95 Entrance Monument 20-4451-715 2 100,000 100,000 100,000 300,000
Downtown Step Replacements 20-4451-866 2 250,000 250,000 500,000
Chestnut St. Plaza 21-4055-839 1 2,800,000 2,800,000
Curve Crest Boulevard Connection/Extension 21-4451-800 2 370,000 4,600,000 4,970,000
Annual Street Improvement Project 21-4451-811 1 2,400,000 2,600,000 2,800,000 2,800,000 2,800,000 13,400,000
Annual Sidewalk Rehabilitation Project 21-4451-816 1 100,000 100,000 200,000
CSAH 5 Road & Trail Improvement (Phase 3) 22-4451-844 2 5,000,000 5,000,000
Downtown Lighting Improvement 22-4451-855 1 300,000 3,000,000 3,300,000
72nd StreetiTrail Connection 22-4451-867 2 100,000 450,000 550,000
McKusick Boardwalk 22-4451-868 1 50,000 50,000 50,000 150,000
Parking Lot Retaining Walls 22-4451-869 2 125,000 125,000 250,000
Lily Lake Parking Lot Rehab 22-4451-873 2 200,000 200,000
Public Works Bld/City Storage Needs 23-4451-507 1 100,000 6,000,000 6,100,000
CSAH 5 Phase 2 Pine tree trail to Sycamore 23-4451-842 2 3,200,000 3,200,000
Bridgeview Park - Bergstein Shoddy Mill 23-4451-874 2 1,000,000 1,000,000
Bridgeview Park - South Area 23-4451-875 2 500,000 1,500,000 2,000,000
Bridgeview Park - Central Area (Transient Dock) 24-4451-501 3 750,000 750,000
Terra Springs Wall Assessment 24-4451-602 2 100,000 100,000
Myrtle Street Concrete Pavement Reconstruction 24-4451-832 2 500,000 500,000
CSAH 15 South Segment 25-4451-871 2 8,500,000 8,500,000
St. Croix Center South Parking Lot 25-4451-872 1 350,000 350,000
Moore St Retaining Wall 26-4451-870 1 100,000 100,000
Permanent Improvement Total
10,645,000 15,550,000 19,925,000 12,000,000 3,000,000 61,120,000
Annual GO Debt -Current Year 1,895,000 6,970,000 8,270,000 2,470,000 1,180,000 20,785,000
Annual GO Debt -Prior Years 200,000 200,000
DNR 50,000 50,000
City of Stillwater's Capital Improvement Program 2022-2026 Page 6
Department Project # Priority 2022 2023 2024 2025 2026 Total
Donations 800,000 800,000
Municipal State Aid Funds 200,000 1,580,000 350,000 500,000 2,630,000
Park Fund 200,000 200,000
Park/Trail Fund 200,000 200,000
Special Assessments 1,600,000 2,300,000 1,970,000 1,030,000 1,820,000 8,720,000
State Bonding Bill 400,000 1,000,000 4,250,000 5,650,000
State of Minnesota 3,650,000 3,650,000
Tax Increment Financing 2,650,000 2,650,000
Washington County 3,500,000 4,085,000 8,000,000 15,585,000
Permanent Improvement Total
Plant/City Hall
1
10,645,000 15,550,000 19,925,000 12,000,000 3,000,000 61,120,000
Conference Room Equipment 22-4050-013 2 13,000 7,000 7,000 7,000 34,000
Camera Storage Server 22-4050-061 2 15,000 15,000
Tuck point/Gutter/Concrete Replacement 22-4050-062 1 50,000 50,000
City Hall - HVAC 22-4050-966 1 300,000 300,000
City Hall - Generator Replacement 23-4050-258 2 100,000 100,000
City Hall - Carpet Replacement 24-4050-928 3 50,000 50,000
Mill & Overlay Asphalt - City Hall 24-4050-953 3 200,000 200,000
CITY HALL - Window Replacement 24-4050-968 2 325,000 325,000
Annual GO Debt -Current Year
ARPA
Plant/City Hall Total 378,000 107,000 575,000 7,000 7,000 1,074,000
78,000 107,000 575,000 7,000 7,000 774,000
300,000 300,000
Plant/City Hall Total 378,000 107,000 575,000 7,000 7,000 1,074,000
Police
Police Training Room Upgrades 22-4060-063 2 10,000 10,000
BWC & Squad Video 22-4060-100 1 150,000 150,000
Marked Patrol Vehicles Leases 22-4060-101 1 96,000 100,800 105,840 111,132 116,688 530,460
Unmarked Squads Lease 22-4060-126 1 50,500 53,025 55,676 58,460 61,383 279,044
Reserve Police Vehicle Leases 22-4060-127 1 12,000 12,600 24,600
Speed Trailer 22-4060-954 3 10,000 10,000
Ballistic Helmets 22-4060-974 1 15,000 15,000
Enclosed Trailer 22-4060-975 3 10,000 10,000
Squad Lockers 22-4060-976 3 10,000 10,000
Firewall 22-4060-977 1 11,000 11,000
ESXi Hosts 22-4060-978 1 20,000 20,000
SAN Storage Area Network 22-4060-979 1 55,000 55,000
Equipment for New Positions 22-4060-980 1 4,400 4,400
Copier Replacement 23-4060-003 2 6,000 6,000
Portable Security Cameras 23-4060-005 1 50,000 50,000 100,000
Switch 23-4060-014 2 7,000 19,600 26,600
Paint PD Garage walls 24-4060-952 3 25,000 25,000
Garage Floor Treatment - Expoxy 26-4060-972 3 55,000 55,000
City of Stillwater's Capital Improvement Program 2022-2026 Page 7
Department Project # Priority 2022 2023 2024 2025 2026 Total
Annual GO Debt -Current Year
Sanitary Sewer
1
Generators
Liftstation Conversions
Lift Station Upgrades
Sanitary Trunk Line Manhole Rehabilitation
Sewer Lining Projects
Sewer Van Monitoring Equipment
CCTV Camera Upgrades
Brick Street Lift Station
Aiple Lift Station Upgrades
Annual GO Debt -Current Year
Sanitary Sewer Fund
Police Total
Police Total
21-4700-258
21-4700-820
21-4700-826
22-4700-100
22-4700-101
23-4700-060
23-4700-061
25-4700-873
25-4700-874
Sanitary Sewer Total
Sanitary Sewer Total
Signs & Lighting
1
Speed Display Signs
Sign Shop Printer/Cutter & Software
Rapid Reflective Flashing Beacon
Post Pounder/Puller
Annual GO Debt -Current Year
Signs and Lighting Fund
22-4710-060
23-4710-036
24-4710-003
24-4710-004
Signs & Lighting Total
Signs & Lighting Total
St Croix Vally Rec Center
Copier Replacement
Floor Scrubber
Lobby Furniture
Score Boards for North and South Rinks
Dasher Board Replacement
Addition to South Rink
Sound System
Dehumidifier Desiccant Wheel
Water Heater
Switch
Host Replacement
Propane Ice Resufacer
441,900 216,825 206,116 231,592 245,671 1,342,104
441,900 216,825 206,116 231,592 245,671 1,342,104
441,900 216,825 206,116 231,592 245,671 1,342,104
1
1
2
1
1
2
2
4
2
125,000
400,000 400,000 400,000
75,000 75,000 85,000
400,000
90,000 90,000
15,000
180,000
75,000
130,000
125,000
1,200,000
235,000
400,000
180,000
15,000
180,000
75,000
130,000
1,090,000 760,000 485,000 205,000
2,540,000
180,000
130,000
1,090,000 580,000 485,000 75,000
310,000
2,230,000
1,090,000 760,000 485,000 205,000
2,540,000
1 15,000
2
2
2
15,000
35,000
25,000
15,000
15,000
35,000
25,000
15,000 15,000 60,000
90,000
60,000
15,000 15,000
60,000
30,000
15,000 15,000 60,000
90,000
21-4202-003 2 5,600
22-4202-210 2 10,000
22-4202-213 2
22-4202-214 1 50,000
22-4202-918 1 170,000
22-4202-940 1
22-4202-942 1 80,000
22-4202-945 1 10,000
22-4204-915 1
23-4202-014 2
23-4202-075 2
23-4202-125 1
20,000
10,000
10,200
150,000
15,000
4,000,000
5,000
5,600
10,000
20,000
50,000
170,000
4,000,000
80,000
10,000
15,000
15,000
10,200
150,000
City of Stillwater's Capital Improvement Program 2022-2026 Page 8
Department Project # Priority 2022 2023 2024 2025 2026 Total
Glycol Pumps 23-4202-211 1
Replace Aluminum Doors 23-4202-212 2
Telephone System/Upgrade 24-4202-017 2
Switch - Rec Center 24-4202-018 1
Roof Replacement - Lily Lake 24-4204-933 1
Wireless Access Point Replacement 25-4202-011 2
Spectator Netting 25-4202-255 1
Sound System 25-4202-276 1
Roof Replacement - Rec Center 25-4202-933 1
Exhaust Fan (Lily Lake) 25-4204-939 2
Replace Restroom Partitions 26-4202-253 1
Replace Automatic Faucets 26-4202-254 2
Restroom Epoxy Floors 26-4202-256 2
Restroom Fixtures 26-4505-255 2
6,000 6,000
40,000 40,000
15,000 15,000
13,600 13,600 27,200
450,000 450,000
12,000 12,000
8,000 8,000
45,000 45,000
375,000 375,000
7,500 7,500
40,000 40,000
25,000 25,000
15,000 15,000
15,000 15,000
St Croix Vally Rec Center Total 325,600 236,200 493,600 4,452,500 108,600 5,616,500
Annual GO Debt -Current Year 80,000 226,200 493,600 4,402,500 108,600 5,310,900
Annual GO Debt -Prior Years 5,600 5,600
St Croix Valley Rec Center Fund 240,000 10,000 50,000 300,000
St Croix Vally Rec Center Total 325,600 236,200 493,600 4,452,500 108,600 5,616,500
Storm Sewer I
Street Sweeper
23-4705-102 1 350,000 275,000 625,000
Storm Sewer Total 350,000 275,000 625,000
Storm Sewer Fund 350,000 275,000 625,000
Storm Sewer Total 350,000 275,000 625,000
Streets
Skidsteer Replacement 21-4100-114 2 7,000 7,000 7,000 7,000 7,000 35,000
Loader with Front Plow and Wing 21-4100-267 1 250,000 275,000 300,000 825,000
Plow Truck 22-4100-113 1 240,000 250,000 375,000 865,000
Hot Patcher Trailer 22-4100-266 1 50,000 50,000
Snow Blower For Loader 22-4100-269 1 125,000 125,000
Floor Rehabilitation 22-4100-945 1 30,000 15,000 45,000
Fuel System 22-4100-978 2 180,000 180,000
Wheel Balancer 22-4100-979 1 10,000 10,000
Barrier Lift 22-4100-980 1 15,000 15,000
Tire Changer 22-4100-981 1 15,000 15,000
1 Ton Dump Truck 23-4100-900 2 115,000 115,000 115,000 115,000 460,000
Carpet Replacement - PW 23-4100-928 4 15,000 15,000
Shop Hoist/Mobile Column Lifts 23-4100-929 1 75,000 75,000
Wash Bay Pressure Washer 24-4100-901 2 50,000 50,000
Salt Brine Equipment 25-4100-280 4 75,000 75,000
Asphalt Roller 25-4100-979 2 50,000 50,000
Wood Chipper 26-4100-001 2 50,000 50,000
City of Stillwater's Capital Improvement Program 2022-2026 Page 9
Department Project # Priority 2022 2023 2024 2025 2026 Total
Annual GO Debt -Current Year
Annual GO Debt -Prior Years
Water
1
Streets Total 747,000 552,000 622,000 547,000 472,000 2,940,000
744,500 552,000 622,000 547,000 472,000 2,937,500
2,500 2,500
Streets Total 747,000 552,000 622,000 547,000 472,000 2,940,000
Well # 6 Upgrade 20-4715-986 1 15,000 15,000
Key Card Access 22-4715-001 1 7,500 7,500
Switch - Water 22-4715-002 1 5,300 5,300 10,600
Transfer Switch & Gen. HookUp Olive St Pump House 22-4715-003 1 15,000 15,000
Automatic Water Salesman 22-4715-004 4 50,000 50,000
Telementery Well Upgrade 22-4715-005 4 15,000 15,000 15,000 45,000
Hydrant Painting 22-4715-006 1 40,000 40,000 80,000
Fluoride Pumps 22-4715-007 1 10,000 10,000
Well #12 Rehab 22-4715-008 1 20,000 40,000 40,000 40,000 40,000 180,000
Northland Park Water Main Extension 22-4715-010 1 45,000 45,000
Lily Lake Water Tower Press. Reduc. Valve 22-4715-011 2 160,000 160,000
Portable Generator- Water 22-4715-012 2 90,000 90,000
Well #8 Rehab 22-4715-013 1 20,000 20,000
Painting Tower Dr. Tower 23-4715-014 4 1,000,000 1,000,000
Water Fund
Water Total 492,800 1,095,000 55,000 40,000 45,300 1,728,100
Water Total
Grand Total
492,800 1,095,000 55,000 40,000 45,300 1,728,100
492,800 1,095,000 55,000 40,000 45,300 1,728,100
15,494,400 20,706,525 23,616,816 26,135,692 4,670,071 90,623,504
City of Stillwater's Capital Improvement Program 2022-2026 Page 10
i1IWater
Administration
TO: Mayor & City Council
FROM: Tom McCarty, City Administrator
DATE: March 1, 2022
SUBJECT: St. Croix Valley Recreation Center Possible Expansion Project Construction Cost
Analysis RFP Responses — Recommendation Accepting Most Responsive
Proposal and Authorizing Agreement for Services
BACKGROUND INFORMATION:
In December 2021, the Stillwater City Council accepted the St. Croix Valley Recreation Center
Stakeholder group's report and draft concept design for a Possible Expansion Project consisting
of a Curling Facility and Connector Addition at the Rec Center. The Council further directed staff
to issue an RFP for proposals to provide a Planning Level Construction Cost Estimate for the Rec
Center Possible Expansion project. Critical elements of a consultant proposal to perform the
construction cost estimating review include: the previous experience and staff qualifications of the
consulting firm, construction cost analysis process, and cost of the analysis.
An RFP to perform a Planning Level Construction Cost Estimate for the Rec Center Possible
Expansion project was issued on January 26, 2022 and proposals were submitted by five (5)
consulting firms by the submittal deadline of February 10, 2022 as follows:
H + U Construction, Minneapolis, MN
Loeffler Consulting Co., Lakeville, MN
Market & Johnson, Stillwater, MN
Terra Construction, Rogers, MN
292 Design Group, Minneapolis, MN
RECOMMENDATION:
$ 3,210 — Cost estimation
$35,000 - Cost estimation + schematic design
$ 1,800 — Cost estimation
$19,500 — Cost estimation + prelim design
$28,750 — Cost estimation + schematic design
An evaluation team comprised of Council Members Polehna and Junker, the St. Croix Valley Rec
Center Director, the Community Development Director and the City Administrator was tasked
with reviewing and analyzing all the responses. The team reviewed each proposal based on
previous experience of the firm, qualifications of the firm's staff, the proposed services meeting
the needs of the City, and proposal cost. Proposal costs varied based upon provision of simple
cost estimating services up to and including schematic design/cost estimating services. Following
the review and analysis of the proposals, the team recommends acceptance of the proposal and
award of the professional services agreement to the 292 Design Group in the amount of $28,750
as the most responsible proposal for the provision of a Planning Level Construction Cost Estimate
consulting services for the Rec Center Possible Expansion project that best meets the needs of the
City. Costs for the consulting services are proposed to be split equally between the City and the
St. Croix Curling Center.
Staff recommends that the City Council approve the attached Resolution titled "Approving
Proposal and Awarding Professional Services Contract to the 292 Consulting Group for Provision
of Planning Level Construction Cost Estimates for the Rec Center Possible Expansion Project".
City of Stillwater
Washington County, Minnesota
RESOLUTION 2022-
RESOLUTION ACCEPTING PROPOSAL AND AWARDING PROFESSIONAL SERVICES
AGREEMENT TO THE 292 CONSULTING GROUP FOR PROVISION OF PLANNING LEVEL
CONSTRUCTION COST ESTIMATES FOR THE ST. CROIX VALLEY RECREATION CENTER
POSSIBLE EXPANSION PROJECT
WHEREAS, the City of Stillwater distributed a Request for Proposals (RFP) for Planning
Level Construction Cost Estimate for the St. Croix Valley Recreation Center Possible Expansion
project on January 26, 2022; and
WHEREAS, the City received five (5) vendor proposals within the specified timeline in
response to the RFP; and
WHEREAS, an evaluation team comprised of two City Council Members, the St. Croix
Valley Recreation Center Director, the Community Development Director, and the City
Administrator, reviewed and analyzed the responses based on previous experience of the firm,
qualifications of the firm's staff, the proposed services meeting the needs of the City, and proposal
cost, and the team recommends acceptance of the proposal and award of the professional
services agreement to the 292 Design Group in the amount of $28,750 as the most responsible
proposal for the provision of a Planning Level Construction Cost Estimate consulting services for
the Rec Center Possible Expansion project that best meets the needs of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Stillwater, Minnesota, as follows:
1. The Planning Level Construction Cost Estimate consulting services for the Rec Center
Possible Expansion Project proposal from the 292 Consulting Group is hereby accepted;
2. The professional services agreement best meeting the needs of the City is awarded to the
292 Consulting Group for provision of Planning Level Construction Cost Estimate
consulting services for the Rec Center Possible Expansion Project for the City of Stillwater
in the amount of $28,750.
3. Approves and directs the City Administrator and City Attorney to prepare and finalize a
professional services agreement between the City of Stillwater and the 292 Consulting
Group for provision of Planning Level Construction Cost Estimate consulting services for
the Rec Center Possible Expansion Project for the City of Stillwater and authorizes the
Mayor and City Clerk to execute said professional services agreement.
Adopted by the City Council this 1st day of March, 2022.
Ted Kozlowski, Mayor
ATTEST
Beth Wolf, City Clerk
Washington
^'County
FYI
BOARD AGENDA
March 1, 2022 - 9:00 AM
Board of Commissioners
Fran Miron, District 1
Stan Karwoski, District 2
Gary Kriesel, District 3
Wayne A. Johnson, Chair, District 4
Lisa Weik, District 5
Because of the continuing COVID-19 Pandemic first declared by the World Health Organization on March 11, 2020,
some or all of the County Board members may participate in this meeting by telephone or other electronic means
and the Board meeting will be conducted pursuant to and in compliance with Minnesota Statute 13D.021. The
County Board meeting will be conducted at the regular meeting location of the Board Room, Washington County
Government Center, 14949 62nd Street North, Stillwater, MN. Members of the public can attend the meeting in
person, or view/monitor the meeting electronically from a remote location via live webstream.
Members of the public who wish to share their comments or concerns on any issue that is the responsibility or
function of Washington County Government, including the items that are listed on this agenda, may provide that
comment via email at administration@co.washington.mn.us, or by telephone at 651-430-6001. Any comments or
concerns shared, either prior to or during the board meeting, will be provided to each county commissioner.
1. 9:00 Roll Call
Pledge of Allegiance
2. 9:00 Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is
listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or
the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments.
Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members
will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's
presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities.
3. 9:10 Consent Calendar - Roll Call Vote
Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to
pull a Consent Calendar item(s) for discussion and/or separate action.
A. Set a public hearing on April 19, 2022, to consider plans for redistricting of county
commissioner and soil and water conservation districts in accordance with Minnesota Statutes,
Section 375.01 to 375.025 and 103C.311.
B. Approval of Contract No. 14637 with Rise to provide Day Support Services (formerly known
as Day Training and Habilitation) and other related services for persons with disabilities, for
the period of January 1, 2022, through December 31, 2023.
C. Approval of the plat of John See Estates.
D. Adopt a resolution of support for Washington County's application to the Minnesota
Depai anent of Natural Resources No Child Left Inside Grant Program to pursue funds not to
exceed $8,000 for the purchase of archery equipment to be utilized for parks programming and
equity initiatives.
E. Approve Contract Amendment No. 2 of Contract No. 13983 with TKDA in the amount of
$28,439.22 for the St Croix Bluffs Regional Park Conference Cottage Project.
F. Approval of Contract No. 14626 with Kraft Mechanical, LLC in the amount of $279,642 for
the construction services for the Service Center Controls Replacement project.
Assistive listening devices are available for use in the County Board Room
If you need assistance due to disability or language barrier, please call (651) 430-6000
Washington County is an equal opportunity organization and employer
Washington
County
4. 9:10 General Administration - Kevin Corbid, County Administrator
A. Legislative Update
B. COVID-19 Update
5. 9:30 Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information,
or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will
be scheduled for a future board meeting.
6. 9:45 Board Correspondence
7. 9:50 Executive (Closed) Session - Human Resources
A. Executive (closed) session for the purposes of discussing labor relations strategy, per
Minnesota Statute 13D.03.
8. 10:50 Adjourn
9. 11:00 Board Workshops with Administration - June Mathiowetz, Senior Planner (item A)
- Jennifer Wagenius, Deputy County Administrator (item B)
11:00-11:30 A. Consider a new Land and Water Legacy Program project on the Mississippi Dunes in Cottage Grove.
11:35-12:05 B. Review newly established state and congressional legislative districts.
10. 12:05-12:20 Break
11. 12:20 Board Workshop with Administration - Jan Lucke and Jennifer Wagenius, Deputy County
Administrators
12:20-1:05 A. Discuss 2023 budget development, guidelines and principles.
12. 1:10 Personnel Committee
Assistive listening devices are available for use in the County Board Room
If you need assistance due to disability or language barrier, please call (651) 430-6000
Washington County is an equal opportunity organization and employer
Washington
^'County
BOARD AGENDA
February 22, 2022 - 9:00 AM
Board of Commissioners
Fran Miron, District 1
Stan Karwoski, District 2
Gary Kriesel, District 3
Wayne A. Johnson, Chair, District 4
Lisa Weik, District 5
Because of the continuing COVID-19 Pandemic first declared by the World Health Organization on March 11, 2020,
some or all of the County Board members may participate in this meeting by telephone or other electronic means
and the Board meeting will be conducted pursuant to and in compliance with Minnesota Statute 13D.021. The
County Board meeting will be conducted at the regular meeting location of the Board Room, Washington County
Government Center, 14949 62nd Street North, Stillwater, MN. Members of the public can attend the meeting in
person, or view/monitor the meeting electronically from a remote location via live webstream.
Members of the public who wish to share their comments or concerns on any issue that is the responsibility or
function of Washington County Government, including the items that are listed on this agenda, may provide that
comment via email at administration(a co.washington.mn.us, or by telephone at 651-430-6001. Any comments or
concerns shared, either prior to or during the board meeting, will be provided to each county commissioner.
1. 9:00 Roll Call
Pledge of Allegiance
2. 9:00 Comments from the Public
Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is
listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or
the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments.
Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members
will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individuals
presentation if it becomes redundant. repetitive, overly argumentative. or if it is not relevant to an issue that is Dart of Washington Countv's responsibilities.
3. 9:10 Consent Calendar - Roll Call Vote
Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to
pull a Consent Calendar item(s) for discussion and/or separate action.
A. Approval of the February 1, 2022, and February 8, 2022, County Board meeting minutes.
B. Approval to appoint Howard Markus, Woodbury, to a partial first term beginning February 22,
2022, through December 31, 2024, as the Citizen Member on the Groundwater Advisory
Committee.
C. Approval to appoint Mathias Baden, Woodbury, to a partial first term beginning February 22,
2022, and ending on December 31, 2023, as the District 5 Representative on the Historic
Courthouse Advisory Committee.
D. Approval to appoint Mike Yanda, as the DEED Representative, for a first partial term
beginning February 22, 2022, and ending on December 31, 2024, on the Workforce
Development Board.
E. Approval to appoint Jodie Monson, Stillwater, to a partial first term beginning February 22,
2022, and ending on December 31, 2023, as the District 3 representative on the Community
Corrections Advisory Board.
Assistive listening devices are available for use in the County Board Room
If you need assistance due to disability or language barrier, please call (651) 430-6000
Washington County is an equal opportunity organization and employer
Washington
0' County
Consent Calendar continued
F. Approval to appoint Dave Olson and Lacy Levine, Cottage Grove, to partial first terms, as the
District 4 Representatives on the Parks and Open Space Commission.
G. Approval to appoint Tom Bader, Stillwater, to a partial first term expiring December 31, 2023,
as the District 3 Representative on the Historic Courthouse Advisory Committee.
H. Adopt a resolution for delegation of authority to make electronic funds transfers to the Director
of Accounting and Finance Department or their designee.
I. Approve the reclassification of Eligibility Specialist to Social Services Supervisor.
J. Approval of 2022-2023 Contract No. 14621 with Country Services, Inc. to provide case
management services for persons with developmental disabilities.
K. Approve the tentative agreement for the 2022-2023 collective bargaining agreement with
LELS Local #215 Deputy Sheriff Sergeant's Unit.
L. Adopt a resolution for the Library to accept a donation from the Friends of Lake Elmo Library
in the amount of $2,394.56.
M. Approval of an application for a 1-4 day Temporary On -Sale Liquor License from the Greater
Stillwater Chamber of Commerce for a special event at the Washington County Fairgrounds on
June 18, 2022.
N. Approval of an application for a 1-4 day Temporary On -Sale Liquor License from the VFW
Post 323 for a special event at the Washington County Fairgrounds, June 3, 2022, through June
5, 2022.
O. Approval of an application for renewal of an On -Sale and Sunday Liquor License for the
Stoneridge Golf Club, located in West Lakeland Township.
P. Approval of an application for renewal of an On -Sale and Sunday Liquor License for VR US
Holdings DBA Afton Alps, located in Denmark Township.
Q. Adopt a resolution to acquire right-of-way, permanent roadway easements, drainage and utility
easements, and temporary easements as a part of the reconstruction of County Road 65 in
Baytown and West Lakeland Townships, in Washington County, Minnesota.
R. Approval of an agreement between the State of Minnesota, Minnesota Department of Natural
Resources, and Washington County, to provide a trail connection to Brown's Creek State Trail
on State property.
S. Approval of Contract No. 14602 with DKJ Appraisal LLC, to complete appraisals on
properties adjacent to the County Road 65 Improvement Project in West Lakeland and
Baytown Townships.
Assistive listening devices are available for use in the County Board Room
If you need assistance due to disability or language barrier, please call (651) 430-6000
Washington County is an equal opportunity organization and employer
Washington
County
Consent Calendar continued
T. Adopt a resolution and approve Grant Agreement No. 14614 with the Minnesota Department
of Public Safety in the amount of $580,000 for the Sex Trafficking Investigations Grants
Program.
U. Adopt a resolution to approve Agreement No. 14574 with Summit Food Services for food
services at the Washington County Jail.
4. 9:10 Information Technology - Renee Heinbuch, Director
A. Approve a contract with SHI International Corporation in the amount of $2,696,786.16 for the
period of February 1, 2022 through January 31, 2025.
5. 9:25 Public Health and Environment - Jeff Travis, Community Health Program Manager Sr. (item A)
- Jill Timm, Deputy Director (item B)
A. Approve Amendment No. 2 to Contract No. 12158 between Washington County and Clean
Harbors Environmental Services, Inc. for household hazardous waste management services.
B. Approve Amendment No. 4 to Grant Agreement No. 10676 with the Minnesota Department of
Health in the amount of $556,536, for a new grant total amount of $2,022,191, through
December 31, 2022.
6. 9:50 Public Works - Sandy Breuer, Parks Director (item A)
- Kevin Peterson, Engineer III (item B)
- Andrew Giesen, Engineer II (item C)
A. Adopt a resolution to acquire 80 acres of vacant land along 170th Street in May Township for
inclusion into Big Marine Park Reserve.
B. Award bid to and authorize execution of Contract No. 14594 in the amount of
$695,129.76 with Max Steininger, Inc. for the County State Aid Highway (CSAH) 19 at
Indian Boulevard Turn Lane Project.
C. 1) Award the bid to and authorize execution of Contract No. 14598 in the amount of
$4,321,910.13 with Park Construction Company for the County State Aid Highway (CSAH) 13
Pavement and Safety Improvement Project.
2) Approve Cooperative Cost Agreement No. 14179 and Cooperative Maintenance Agreement
No. 14180 between the City of Lake Elmo and Washington County for the County State Aid
Highway (CSAH) 13 Pavement and Safety Improvement Project.
3) Approve Cooperative Cost Agreement No. 14181 and Cooperative Maintenance Agreement
No. 14182 between the City of Oakdale and Washington County for the County State Aid
Highway (CSAH) 13 Pavement and Safety Improvement Project.
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Washington County is an equal opportunity organization and employer
Washington
County
7. 10:30 General Administration - June Mathiowetz, Senior Planner (item A)
- Jan Lucke, Deputy County Administrator (item B)
- Kevin Corbid, County Administrator (item C)
A. Adopt a resolution for approval of a Land and Water Legacy Program contribution for
purchase of a conservation easement on 129 acres of the Science Museum of Minnesota's
property in May Township, the final conservation easement, and authorization for the Board
Chair and Administrator to execute related documents.
B. Legislative Update
C. COVID-19 Update
8. 10:50 Commissioner Reports - Comments - Questions
This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information,
or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will
be scheduled for a future board meeting.
9. 11:05 Board Correspondence
10. 11:05 Adjourn
11. 11:10 Board Workshops with Public Works - Wayne Sandberg, Public Works Director (item A)
- Lyssa Leitner, Public Works Planning Director (item B)
A. Update County Board on status of METRO Gold Line construction and options to advance work.
B. Review of county -owned transit facilities.
12. 12:30 Finance Committee
Assistive listening devices are available for use in the County Board Room
If you need assistance due to disability or language barrier, please call (651) 430-6000
Washington County is an equal opportunity organization and employer