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2022-02-15 CC Agenda Packet
Zoom Meeting Participant ID: 450887 City Clerk Beth... City Clerk Beth Wolf 9IR1HR:ACE OF MINNESOtA /e Mary Divine IT Alerts Tim Gladhill Tyler Morris -Rees Tim Gladhill 1T1 Join Audio Start Video » Type here to search Pl Wendy Gorski Tyler Morris -Rees % 1651*"""882 Security x Participants (9) 0, Find a participant City... (Co -host, me, participant ID: 450887) giR IT Alerts (Host) 0 0 0 i01 Z 0 0 © Share Screen Record Reactions Leave Stillwater AV Cam Murray Mary Divine Tyler Morris -Rees Wendy Gorski 1651****882 Tim Gladhill Invite �jwa ter The Birthplace of Minnesota City of Stillwater Park/Recreation Facilities Capital Improvements along St. Croix River and Regional Trail System 2022 Legislative Session State Bonding Bill Request Lumberjack Landing ! Lowell Park f Pavillion J Chestnut St Plaza Lumberjack Landing • St. Croix National Scenic Riverway passive park • ADA-accessible, non -motorized boat launch and fishing pier • Restored hardwood and prairie grass exploration areas • Community gathering and picnic spaces • Browns Creek State Trail connection Lowell Park Gazebo • Constructed in 1911, an iconic local landmark • Historic structure in Lowell Park and Stillwater Commercial Historic District • Rehabilitation project to reconstruct failing foundation and restore historic features Chestnut Street Plaza • East gateway to City from historic Lift Bridge and Loop Trail • Located in Stillwater Commercial Historic and Cultural Landscape Districts • Pedestrian and event area uses connecting to regional trail system iiima ter The Birthplace of Minnesota City of Stillwater Park/Recreation Facilities Capital Improvements along St. Croix River and Regional Trail System 2022 Legislative Session State Bonding Bill Request Bergstein Shoddy Mill and Warehouse 0:7_ and Transient Dock Bridgeview Park 375 750 1,500 Feet N Bridgeview Park • Archaeological enhancements and historic interpretation • Fishing pier, picnic area, parking, and boat launch Bergstein Shoddy Mill and Warehouse • Constructed in 1890 and listed on the National Register of Historic Places • Relocated to Stillwater as part of St. Croix Crossing project in 2012 • Rehabilitation vision for visitor/ hospitality use Transient Dock • Boating community Public access and docking • Downtown and regional trail system connection Project Total Project Cost Current Committed Dollars Remaining Funding/ Funding Request Lumberjack Landing $3,000,000 $1,500,000 $1,500,000 Lowell Park Pavilion $350,000 $0 $350,000 Chestnut Street Plaza $2,400,000 $2,000,000 $400,000 Bridgeview Park Area (Bergstein Shoddy Mill + Transient Dock) $1,750,000 $0 $1,750,000 Bridgeview Park — Remaining Phases $2,000,000 $0 $2,000,000 Total $9,500,000 $3,500,000 $6,000,000 Contract Amendment #2 TKDA, February 15, 2022 Tim Gladhill Community Development Director City of Stillwater Re: Project Update/Potential Amendment Costs Chestnut Street Plaza TKDA Project No.17906.000 PROJECT UPDATE Per our discussion on February 14, 2022, due to additional circumstances, schedule modifications, and work scope items that have occurred on the project, we anticipate amending our contract to include the following additional items: TKDA Design Fees: 1. Project management/coordination (soils, testing) $3,035 2. Electrical design updates (coordination with Alchemy) $2,940 3. Design changes (contaminated soils) $10,374 4. Design updates + additional forms: MnDOT comments $15,151 ADA, Signals, Utility Coordination Total $31,500 Braun Intertec Fees: (City to choose option that meets their needs) 1. Environmental Oversight, Construction Monitoring Option $24,220 2. Environmental Oversight, Response Action Plan Option $27,280 TKDA Construction Administration Fees: 1. Project Management $3,400 2. Construction coordination, contaminated soils $2,380 3. Utility coordination (large storm pipe, water main) $8,144 4. Additional 4 weeks construction observation $18,045 5. Anticipated change due to rate increase $3,200 Total $35,169 The anticipated costs include a rate table increase to reflect 2022 rates. Our original construction schedule was estimated at 8 weeks, we have increased it to 12 weeks. At this time we are not showing costs for other unknowns that may arise during the course of construction or coordination for vibration monitoring. The pricing shown above is provided as a draft estimate only for discussion only and may change if scope of work is adjusted or project schedule is shifted further. Kathleen TKDA® I 444 Cedar Street Suite 1500 1 Saint Paul, MN 55101 651.292.4400 • tkda.com An employee -owned company promoting affirmative action and equal opportunity. i!1water THE BIRTHPLACE OF MINNESOTA Chestnut Street Plaza Update FEBRUARY 15, 2022 Chestnut Plaza Contaminated Soils 5P 8210-111 Chestnut Street Plaza 2/10/2022 Summary of Quantity Changes - Contaminated Materials Previous illwatei THE BIRTHPLACE OF MINNESOTA Revised Unit Price Previous Revised Change `� •. _ \ 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD 1049 2805 $ 4.00 $ 4,196.00 $ 11,220.00 $7,024.00 2105.607 HAUL & DISPOSE OF CONTAMINATED MATERIAL CU YO 0 2184 $ 60.00 $ - $ 131,040.00 $131,040.00 2105.607 SALV MILL BET & AGG FROM STOCKPILE (5V( CU YO 585 0 $ 10.00 $ 5,851.85 $ - ($5,851.85( 2105.607 EXCAVATION SPECIAL CU YD 0 2184 $ 10.00 $ - $ 21,840.00 $21,840.00 2106.567 EXCAVATION - COMMON CU YD 1574 500 $ 18.00 $ 28,332.00 $ 9,000.00 ($19,332.00) 2106.567 EXCAVATION- SUEGRADE CU YD 1696 900 $ 18.00 $ 30,524.53 $ 16,200.00 {$14,324.53) 2106.507 SELECT GRANULAR EMBANKMENT (CV) CU YO 1696 3084 $ 15.00 $ 25,437.11 $ 46,260.00 $20,822.89 2211.507 AGGREGATE BASE (CV) CLASSS CU YD 116 912 $ 35.00 $ 4,060.00 $ 31,920.00 $27,860,00 ) 2211.507 STOCKPILE AGGREGATE CU YO 585 0 $ 10.00 $ 5,850.00 $ - ($5,850.00( 2215.504 FULL DEPTH RECLAMATION SQ YD 1756 0 $ 6,00 $ 10,533.33 $ - ($10,533.33) $ 114,784.83 $ 267,480.00 $152,695.17 • Brownfields Program VIC Partnerships succeaslw Ira ownh eld redevelopment project depends on many partners working repealer to navigate the environmental, regal. and financial cballenges that ante when transforming a blighted property Into a commurety resource. The MPCA Brownfield Program strive to develop strong partnerships war program appliranls and orgamaalons that support brownfield redevelopment w04 in Minnesota. Keg partnenhlps elude Allnaesnm w Bea nfrelda, a Milieu non.pront organ Ira don dedicated to promoting Me include deaeup and reuse M e0ntam111at0 lane lhrpygh ederaopn and tesearrh. MPCA sail Rre te..uem ipeahets al Mlnnesou Brownfield roman, where lopes ate often chosen to coincide with torrent MPCA intakes. Mmes. Br0wn0elds also serves as an effective and efficient way for the id PCPs Brownfield Program to seek feedback when developing new guidance on triples al Importance to Minnesota's brownfiem dreier-nook, The MFCA Brwn0eid Program partners with The Mlnoe.ato Deportment of Employmentorrd Ermmgr Ueselepmenl (OEM) and The AfebnpoWon Carrrrll by provid rag technical support and retie* of appllrabons su ves:gamn and cleanup gran[ programs. M re lnlnnnanon on the DEEP Mae-Theatre,andnConlanilna1on CleanupGrtm' Program and M el me.M. an Council inresdgatl aged Contamination dipolar feint Norio., tan be found ors their webnles-On redevelopment proletts where thedorrsmlprllyhas quest...Mnu1 ask to publh0 Neal n. ire MPCA's 0dwnfiNd Fromm, RAN, w0hpw Mandate Impartmeaef fnafth forelnye100000ns. S11e MPCA's Br0*0110d wolfram coordinates wBhtro Matrresern Uepermrem atoprlcrrhmr if a brownfield redevelopmem sire also coma ins a release of agricultural chemicals The U.S Emirvnmemel Proems. Poerrs0 provides valuable financial support TO MPCAS Brownfierd Program through federal grants that help pay low program ope0Mnal arpenses and Investigation grants adminlstered by the MPCA. 2020 New Brownfield Applications by Subprogram 1 4 2020 ANNUAL BROWN. IESO REPORT illwatei THE BIRTH PLACE OF MI NN E S O T A Clean Bill of Health (No Association Determination) Grant Opportunities Brownfield Cleanup Grant Opportunities illwatei THE BIRTHPLACE OF MINNESOTA TBRA (Tax Base Revitalization Account — Metropolitan Council) Contamination Cleanup and Investigation Grants (DEED) US EPA County? Other? Chestnut Plaza Lighting Conduit Request RP.- IIM. OIA GO • I -Am- N�:b.�� wwT(w fh2(r illwatei THE BIRTH PLACE OF MINN E S O T A co arm mu - _J 2022 Street Improvement Project Feasibility Study February 15, 2022 2022 Street Improvement Project • City Council authorized the Feasibility Study in August 2021. • Streets were selected based on pavement conditions . • Reconstruction street - pavement sections are in poor condition but have solid base. • Mill and overlay streets show signs of deterioration, but still have structural strength. 2022 STREET IMPROVEMENT PROJECT PROPOSED PROJECT AREAS LEGEND PROPOSED MILL AND OVERLAY PROPOSED PARTIAL RECONSTRUCT PROPOSED RECONSTRUCT TEE \IFIEFLIFI 4F ■ ■R!1I' aTN ST S BRIO€ ST S CMERRY STE 1 DL€JOUESiE EAGLE RICE£ LN EAGLE RIDGE PL F { EVERETT Si S i GROVE STS �$!1,. LL CKsrw K "'V ISALUE cr MkLLiRa CT kik WILWVOi7U CT W ILDlOi7U LH air VINO its' ■■ _ , 'ME ■■ obi ■Ifiiii 1 ,STETS 2ND STS BURLIFIGTOH ST S DUBUQUE ST E IiINCOCIS Si E MIRSN ST E WILLARO STE 2022 Street Improvement Project 2022 STREET IMPROVEMENT PROJECT PROPOSED TOTAL RECONSTRUCTION AREA LEGEN) PROPOSED RECONSTRUCT BRICK ST 5 RAMSEY ST W OLIVE 5T. Jter i llf lill Nil ACCllf 1.INY[511A CHUI EVERETT ST S HA COCK ST W 4TH ST S % CHERRY ST E DUBUQUE ST E T 114CBERRY ST: ORL CFIILL 5T 5 ST UCHIL ST. I BURLINGTON ST: Street Reconstruction ➢ Brick Street S (Olive St. to Myrtle St.) ➢ West Ramsey Street (Brick St. to Grove St.) ➢ Everett Street S (Churchill St. to Orleans St.) ➢ Hancock Street W (West of Everett St) ➢ 4 TH Street S (South Of Olive St.) ➢ Cherry St. E (4th St. to 3rd St.) ➢ Dubuque St. (6th Ave. to 5th Ave.) Total Street Reconstruction 0.96 miles. 2022 Street Improvement Project 2022 STREET IMPROVEMENT PROJECT PROPOSED PARTIAL RECONSTRUCTION AREAS LEGEND PROPOSED PARTIAL RECONSTRUCTION n..ur..0 E... a EAGLE RIDGE LN. EAGLE RIDGE PL. KALLIE CT. MALLARD CT. WILDWOOD LN, WILDWOOD CT. GROVE ST. MYMTLE ST. OLIV Partial Street Reconstruction ➢ Mallard Ct. ➢ Wildwood Ct. ➢ Wildwood Ln. ➢ Eagle Ridge LN ➢ Eagle Ridge PL ➢ Grove Street S (Olive St. to Myrtle St.) Total Street Reconstruction 0.71 miles. 2022 Street Improvement Project 2022 STREET IMPROVEMENT PROJECT PROPOSED MILL AND OVERLAY AREAS LEGEND PROPOSED MILL AND OVERLAY 1 ST ST 5 2ND ST S BURLINGTON ST S HANCOCK ST E MARSH ST E WILLARD ST E ORLEA IS ST SjiIIwatr$: TdE IiAT XPLACE OF MINXESITA ' KALLIE CT. q►IRUC IL 5T. BURL NGT N ST. Mill and Overlay Area ➢ I ST Street S (Willard St. to Orleans St.) ➢ 2 ND Street S (Willard St. to Orleans St.) ➢ Burlington Street S (2nd St. 5th Ave.) ➢ Hancock Street E (3rd St. to 6th Ave. ➢ Marsh Street E ( 3rd St. to 6th Ave.) ➢ Willard Street E( 3rd St to I st St.) ➢ Kallie Ct. Total Mill and Overlay 1.77 Miles Street Reconstruction South Brick Street • Streets was constructed in 1970. • Existing pavement section is in the range of 3" asphalt and about 8" gravel. • The street is constructed to 36 feet wide, concrete curb & gutter, and storm sewer system. • In 1991 the street was seal coated. • Propose to remove existing curb and gutter and reclaim asphalt and regrade for base. • Remove and replace existing water main. • Install concrete curb and gutter and 5 inches of asphalt. • Repair and replace catch basins and sanitary manholes where needed. • Extra storm sewer pipes and catch basins would be added from the intersection with Ramsey St. W to the existing storm sewer on Myrtle Street. • Add 5 feet wide sidewalk on west side of road from Olive St. to Myrtle St • • Brick Street is an MSA street Street Reconstruction Ramsey Street • Street was constructed in 1970. • The Street was seal coated in 1991. • Existing street is 32 feet with no curb and gutter. Soil boring show about 5.5" of asphalt pavement and 4.5" of gravel. • Propose reclaim asphalt and use for base and 4 inches of asphalt. • Add concrete curb and gutter. • Add storm sewer catch basins at the intersection of Brick Street. Brick Street and Ramsey Street assessed properties OLIVE a w N LlJ ( (0 H:•1 ^. � ♦A of 1 t 117 1CO �, 1406 (C°v CO T- I r a v 101 11 r r '4. CO H (� N 113 1 �.T�'` �� L -, 30 N co w �" �� 11 115 ▪ M 1322 . 103 7^ r o o CV N N CV w r r r r c CO CO 2022 Street Project: Total Reconstruction Assessment .5 Unit 1 Unit .8 Unit per Space Lineal Feet cri W is) LU r- ••SP5 MYRTLE l W ti — co �. it r STREET CSAH 5 _1 • r o a • co r 11r to w o a w (NI cv Street Reconstruction Everett Street & Hancock Street • City records show Sanitary Sewer and services installed in 1961 and 1962. The Streets were seal coated in 1996. • Existing pavement section range between 2.5"- 6.5" asphalt and 4.5" — 6.5" gravel. • Everett St. is constructed to 36 feet wide, Concrete curb & gutter, and storm sewer system. • Hancock St. is constructed to 32 feet wide and no curb and gutter. • Propose to remove existing curb and gutter on Everett and reclaim asphalt and regrade for base. • Install concrete curb and gutter and 4 inches of asphalt on Everett St. and Hancock St. • Repair and replace catch basins and sanitary manholes where needed. • Extra storm sewer pipes and catch basins would be added from the intersection of Everett St. and Hancock St. to the existing storm sewer South on Everett St. Everett Street and Hancock Street assessed properties 911 905 1128 1204 1208 1214 1216 1224 1—�� ti ti - - (0 c,Q i17 w 1- 0 WEST gHURCHILL STRE[ z WE F- cc 813 805 ,ram' T Q 904 - 'Lo CO ID cp Q - n 621 co m ❑ 1— cn 91 1 918 eC 916 E804 712 91- co Q N Q 921 '— 706 1 cio 606 92 WEST ANDERSON STRET 1 1— 10( f-- D 601 co 2I67 "' 73 co m c fl 723 711 705 D 1010 1103 1 1111 1121' 1127 1203 1207 1215 1219 1223 1227 1303 819 1015 1016 1020 2022 Street Project: Total Reconstruction .8 Unit per Space 1 Unit Lineal Feet Street Reconstruction Cherry Street East • Street was constructed in 1972. • The street was seal coated in 1991, and in 2005. • Existing street is 26 feet with stone curb. Soil boring show about 4.5" of asphalt pavement and 4.5" of gravel. • Propose remove existing stone curb and pavement. • Remove and replace existing Sanitary sewer main line and reconnect services. • Build the street to 26 feet wide, add concrete curb and gutter. • Repair and replace catch basins and sanitary manholes where needed. Street Reconstruction East Dubuque Street • Street was constructed in 1970. • The street was crack sealed in 2014. • Existing street is 30 feet with no curbs. Soil boring show about 4.5" of asphalt pavement and 4.5" of gravel. • Propose reclaim existing pavement, remove 2-3 inches of sub base, reuse reclaimed materials as base layer. • Build the street to 30 feet wide, add concrete curb and gutter. • Repair and replace catch basins and sanitary manholes where needed. Street Reconstruction 4th Street South • 4th Street would be extended about 165 feet south from Olive Street west. • The Street would be built to 24 feet wide with concrete curb and gutter, 6 inches of gravel and 4 inches of pavement. • Add storm sewer catch basins and storm sewer pipes and connect to existing storm sewer system on Olive Street west. Cherrey Street, East Dubuque Street, and 4th Street assessed properties 205 ?5 208 220 220 3"\6 309 N Nn'' o 00 0 0 3 ESQ 119 )8 16 404 m 208 218 , `. 275 , 30' CP 0 3C G�I 310 - 302 3- J C 400406 32.4 ,10 110 2022 Street Project: Total Reconstruction _ Assessment 2 Units 609 606 605 EL GPvg (A518 515 )1 2 204 w 420 0 to 0 110 510 0 2022 Street Project: Total Reconstruction Assessment .5 Unit .8 Unit per Space 1 Unit Lineal Feet PS C�°Z 119 0 N t2A 419 408 114 N 401 Si' � L�N�15 323 320 RA9 _ 3A 0 D 307 317 910 915 917 916 919 924 923 928 1007 1002 1009 1013 1017 1010 1016 103 1102 107 1106 J J J " 911 915 919 910 918 919 923 927 924 u) I— 931 1009 1015 1019 1016 1101 1024 1105 925 2022 Street Project: Total Reconstruction Assessment .5 Unit .8 Unit per Space 1 Unit Lineal Feet 935 518 DUBUQUE 1005 z 1009 1008 1±1 1015 1019 1023 1002 1006 z 100 LU 1014 1022 AAA 10( 101 101 101! Partial Reconstruction Eagle Ridge Trail Area. • These Streets were constructed between 1981 and 1985. • In 2008 these streets were seal coated. • Street has concrete curb and gutter, and storm sewer. • Pavement section consists of 4" gravel and 3"- 4.5" asphalt. • Propose reclaim full pavement section and regrade for base, remove about 2-3 inches sub base and add 4" of pavement. • Repair damaged curb and gutter. • Remove and replace existing undersized catch basin inlets with larger ones. • Repair and seal sanitary sewer manholes as needed. Partial Reconstruction Grove Street S. • Grove Street was constructed in 1970. • In 1991 the street was seal coated. • Street has concrete curb and gutter, and storm sewer. • Pavement section consists of 6.5 inches of gravel and 2.5 inches asphalt. • Propose reclaim full pavement section and regrade for base remove about 2-3 inches sub base and add 4" of pavement. • Repair damaged curb and gutter and sidewalk. • Remove and replace existing undersized catch basin inlets with larger ones. • Repair and seal Sanitary sewer manholes as needed. Partial Construction assessed properties 117 111i* 116 iY •n cr) C''7 N RI 1202 :' t— �'- r r 112 MYRTLE STREET 1322 101 RAMSEY V, ao 1 CSAH A Liz E- to r �y• ��y'' h` Q W • • V N cI t - STREET ` V I ` V t— r ` 10 11 2 WE CD O C rC\I 7 - 112 2022 Street Project: Partial Reconstruction Assessment .5 Unit 1 Unit Lineal Feet 2022 Street Project: Partial Reconstruct Assessment .5 Unit 1 Unit 1028 �'1015 1013 -A,Q 935 840 EAGLE 1011.t. 1001 921 781 831 841 771 835 Fq 701 T74 r'CE'� 741 731 7.1 701 '746 : 640 680 660 'G 613 520 '3C,,4 521 640 621 620 601 PC 600 ^10 501 �591 . a9u - F< 451 540 R- 515 mo 570 Sp 555 500 431 if] ''i. ..40 dSC N ry O 430 P71 330 360 Street Reconstruction Summary Full Reconstruction Length of Construction - 0.96 miles # of properties - 55 CONSTRUCTION COSTS (Includes Engineering and contingencies) $1,243,455 Partial Reconstruct LENGTH OF PARTIAL RECONSTRUCTION - 0.71 miles # OF PROPERTIES - 61 CONSTRUCTION COSTS (Includes Engineering and contingencies) $476,116 TOTAL STREET RECONSTRUCTED COSTS. $1,719,571 Mill and Overlay • These Streets were reconstructed in 1998. • In 2014 the streets were crack sealed. • Streets are 32 Feet wide with concrete curb and gutter, storm sewer, and sidewalk on some of the streets. • Pavement section consist of 6" gravel and 4" asphalt. • Propose mill top 1.5 inches of pavement and overlay with new 1.5 inches of pavement. • Repair curbs, sidewalks, catch basins and manholes. • Upgrade Pedestrian ramps to ADA Standards. • Burlington Street between 5th Ave. and 6th Ave. is an MSA street. Mill & Overlay assessed properties 2022 Street Project: 1.5" Mill and Overlay Assessment .5 Unit .8 Unit per Space 1 Unit Feet 00 713 712 715 719 718 718 720 8131 - 804 801 809 807 808 807 815 814 811 w 813 017 822 w 821 114 5 901 004 9 6 906 81T 915 91,3 319 910 321 920 1001 1002 1006 1009 1010 015 1014 1010 1022 EAST 1101 1104 105. 1109 1110 1119 1120 1207 1206 1209 • 1714 1213 1214 ' 1215 _ .....1218- 217 ~ �1221 1225 1224I rry 1 1224 STREET EAST 1303 ' z ro 1304 i1306 J 1309 _. o 1314 806 808 814 822i/, 657 .- 663 673 670 Q 793_i 7G4 1- . 709-...712 713 • 712 LL, 711 18 717 720 n 717 723 1—IEV 802 801 n 807 I I 805 815 808 817 L. 819: 218 3G4 EAST CHURCHILL STREET 901 905 o 907 H 0 2 1315 1323 1320 1329 1328 1333 1334 1339 1339 1342 1345 1346 SA 24 612.• M" 618 - 6222 959 RT oSi 4218 SS CC W I_LLARD STREET EAST 704 si 152 704 709 708 71 5 712 913 9 1901 3 1607 1009 910 a 911 12 912 914 w� 915 — "8 920 925 920 199d 1001 1068 = 1007 D 1013 1013 1912 1010 HANCOCK 1102 1112 EAST 1315 1309 117 1312 1314 13241 660 203 704 1017 -." STREET 1103 1104_ 1103 1105. 1100 1107 i 1106 1111 1.1109 L1112 1111 BURLINGTON STREET o ' w I-w � r-� 1"e04 w 1 0 1212 w o (1)w 1215 1214 n 1215 1214 1216 1217 1219 12211 v 1225 ' R STREET 015 917 919 024 923 928 808 812 81,3 72E 1 005 Lu z 809 E HtICS 001 822 907 911 215 317 919 910 923 _ 927 931 �. 035 EAS 916 1007 1002 1009 15 1013 �.... 1010 811017 1015 I.3102 .4340 0 a uwi 1 ,3323�., 1330 = 11338 v 1345 • 1225 1226 MARSH 1302 11306 1312 1311 �316 1317 1 1318 1323 i 1322 13229 �1<334 1336 1337 I1340 65TH STREET NORTH = 111 14970 6450 6472 11111 3.17 J 1- 1303 co 1309 1310 1321 1323 1325 1329 1314 1318 1322 i1338 1337 1342 x 0 1 w 2022 Street Project: 2" Mill and Overlay Assessment //A 5 Unit 8 Unit per Space 1 Unit Lineal Feet UUBUUUE SIREEI 1003 1004 I D 1065 ' 1002 1001 1002 1009 1009 $ . z 1005 1006 1015 - 4 1015 1014 > 101E 1010 1019... 1016 : z 1019 1017 1101 LL ... 1022 1024 72 10'e3 110E - 1 1032 030 WA', .1-3p S .1 506 518 EAST BURLINGTCNx. STREET - 503 11204 ? • 503 o ._ 1205 1204 n: 1209 1212 n 1209 1213 w .._... 1220 1215 1214 z 1221 1224 1222 `-u 1213 7 1230 346 EAST ORLEANS STREET C SA H 23 14929 1000 1006 1215 1019 1014 7 oLL 608 618 w .. . . , 516 r 1225 j 1234 EAST ST LOUIS STREET i 1302 1309 615 1303 1 1308 1315 r 1319 LL 1331 1312 1316 1332 1308 1313 1318 1325 ▪ 1318 LL 1326 1347 1348 i i 1331 1330 65TH STREETNORTH EAST 0 x w; �o11T Mill And Overlay- Summary Total Length Number of Properties 1.77 miles 157 TOTAL MILL AND OVERLAY COST. $678,733 2021 Street Improvement Project Costs Reconstruction Mill and Overlay Total Project $ 1,719,571 $ 678,733 $2,398,304 Financing Project is financed through City funds and Assessments. Mill and Overlay Streets Assessed - 80% to property owners. Street Reconstruction Assessed - 70% to property owners. MSA Streets are assessed 50% to property owners Proposed Assessments Footage method (Non-residential properties) Unit method for residential property ➢ Standard interior lot: 1 unit ➢ Corner lot: 0.5 units for each side improved. ➢ Multi units are assessed at 0.2 unit for each extra unit ( House Apartment =1.2 unit) ➢ Condominium = 0.8 unit ➢ Multifamily (3units or more) =0.8 unit Preliminary Project Cost Summary Table * The assessments are capped by the actual benefit the project would provide to the properties. The actual assessment would be finalized when the project is finished. Type Estimated Assessment Rate Appraised Benefit Value Assessment Rate Assess Units Assessment Amount Mill and Overlay — 1.5 inches $3,661 $3,600 Unit 142.4 $512,640 1 $2,288 Mill and Overlay —MSA Streets $2,288 $3,600 Unit Mill and Overlay - Church of St. Michael $35.7 LF 286 $10,210 Mill and Overlay - Stillwater ISD-MSA Street $22.3 LF 264 $5,887 Mill and Overlay- Lady Goodwood B&B $35.7 LF 183.5 $6,551 Partial Reconstruction $5,995 $6,000 Unit 53 $317,735 Zvago Building (114 Brick St.) $2,978 $2,000 Unit 48 $96,000 Reconstruction Brick Street (MSA) $7,445 $9,000 Unit 3 $22,335 Reconstruction Non-MSA $10,424 S 10,000 Unit 46.4 $464,000 Our Saviors Lutheran Church MSA $75 $45,000 LF 227 $17,025 Lake View Hospital Street assessment $105 LF 1065 $111,825 Lake View Hospital Sidewalk assessment $15.5 SQFT 2250 $34,875 Water Services $2,355 Unit 2 $4,710 Assessment Total $1,606,081 MSA Funding $296,136 City Funding $450,087 Water Department Funding $46,000 Total Street Improvement $2,398,304 Proposed Improvement Schedule Authorization of Feasibility Study August, 2021 Neighborhood meetings November/December, 2021 Feasibility Study February 15, 2022 Public Hearing/Order Improvements March 1, 2022 Approve plans and Specs/ Authorize Biding March 15, 2022 Bid Opening April 11, 2022 Award Contract April 19, 2022 Construction May - October, 2022 Assessment Hearing October, 2022 Recommendation PROJECT IS TECHNICALLY AND FINANCIALLY FEASIBLE. APPROVE FEASIBILITY STUDY AND ORDER PUBLIC HEARING FOR MARCH 1ST, 2022. l l lwa ter The Sirlhplaca of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us NOTE: Public can participate in person at City Hall, online at www.zoomgov.com or call 1-646-828-7666 and enter the meeting ID number: 161 843 8759 or watch live on the city website or on local Channel 16. Public comments can be emailed to stillwater@ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING February 15, 2022 No Change to Agenda REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. RECOGNITIONS OR PRESENTATIONS 1. Certificate of Appreciation for Sustainable Stillwater 2. Promotion Ceremony for Captain Brian Bruchu 3. Police Distinguished Service Award Presentation to Sergeant Chris Felsch and Detective Dave Wulfing V. OPEN FORUM - the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. VI. STAFF REPORTS 4. Public Works Director 5. Police Chief 6. Fire Chief 7. Finance Director 8. Community Development Director 9. City Clerk 10. City Attorney 11. City Administrator VII. CONSENT AGENDA - these items are considered routine and will be enacted by one motion with no discussion. A council member or citizen may request an item to be removed from the consent agenda and considered separately. 12. February 1, 2022 Regular Meeting Minutes 13. Payment of Bills 14. Building Inspections Vehicle Purchase Request 15. Emerald Ash Borer Bulk Discount Treatment Program Extension 16. Employment Policy Manual Amendment Regarding Employment of Relatives and Domestic Partners - Resolution 17. Final Payment for 2018 Street Improvement Project - Resolution 18. Final Payment for 2020 Street Improvement Project - Resolution 19. Lake McKusick Sediment Removal Project Contract 20. William Street North Right of Entry Agreement First Amendment 21. Reconciliation of St Croix Recreation Center Dome Project- Resolution 22. St Croix Recreation Center Management Contract Renewal 23. Stillwater Library 2022 Roof Replacement Project Bid Award - Resolution VIII. PUBLIC HEARINGS - None IX. UNFINISHED BUSINESS 24. Chestnut Street Plaza Project Contract Amendment #2 25. Public Works/Water Board Transition Report 26. Strategic Plan Action Steps Update X. NEW BUSINESS 27. Feasibility Report for 2022 Street Improvement Project - Resolution 28. Resolution Supporting Housing and Local Decision Making Authority - Resolution XI. COUNCIL REQUEST ITEMS XII. ADJOURNMENT Page 2 of 2 City Council Meeting Agenda February 15, 2022 MDEPARTMENT OF TRANSPORTATION February 4, 2022 (Sent by email only) Eric Johnson City of Oak Park Heights 14168 Oak Park Blvd N Oak Park Heights, MN 55082 Tom McCarty City of Stillwater 216 North Fourth St Stillwater, MN 55082 Re: Request for city boundary adjustment (revised) Dear: Mr. Johnson and Mr. McCarty Thank you for meeting on 2/2/2022 to discuss the requested city boundary change and Eric for agreeing to have the City of Oak Park Heights be the lead agency in processing the request through the Municipal Boundary Adjustment Unit. MnDOT requests that the cities of Oak Park Heights and Stillwater pursue a city boundary adjustment along the common boundary. The city boundary is currently located along the south frontage road (60th St) of Hwy 36. MnDOT is proposing to turnback the south frontage road west of Northwestern Ave (west of the former White Castle) to the City of Oak Park Heights. The City of Oak Park Heights is realigning the south frontage road near Norell and MnDOT is rebuilding the trail along 60th St and Neal Ave in 2022 thus the turnback is being proposed. Exhibit #1: shows the proposed R/W for the turnback. The YELLOW area is in Oak Park Heights, ORANGE area is in Stillwater, and GREEN area was previously turned back to Oak Park Heights as part of the Panera development. Exhibit #2: shows the suggested city boundary change from just east Stillwater Blvd. to just west of Oakgreen/Greeley. The one -mile change would shift the boundary 110' north and into the Hwy 36 median area. The change would occur on the southern edge of Section 32 Township 30 North Range 20 West. MnDOT can only turnback roadways and R/W to the local road authority within each city. To avoid the need to turnback the ORANGE area to Stillwater, the YELLOW area to Oak Park Heights, a city boundary change would put the south frontage road in the proposed turnback area fully in Oak Park Heights. Please present to your respective city councils for direction. If agreeable, I would then request that the cities begin the "Concurrent Detachment and Annexation" process. Sincerely, Digitally signed by Adam Adam Josephson Josephson Date: 2022.02.05 14:2946-06'00' Adam Josephson Metro East Area Manager Cc: Shawn Sanders, Stillwater Josh DeLeeuw, MnDOT R/W 1101' 'VW ..s. 6 W 10. TO STILLWATER TO OAK PARK HEIGHTS RIGHT OF WAY RELEASED TO OAK PARK HEIGHTS fInattfr' 11. • , taft......,__.- >,•• ''''''. ! ./. - ....z. ----_-__••••,e9". ----"4" 1141, t.' i kr I, ..,,,,' ' •.. .., ...r I yili :r;-. r1t...;• / s.l. 'I, • K - '1- ex..:1 f4 IrA •., "«. 0RIP % ` - . rop. l'it• ii. irii. . f .0. ft pip ... el 4* bl•t . 111/ Lme '''tt•t• * tev, t lb 'W 1-,ek ilit6-'-- trt%. ei ' is -4 171/ 47 11141, Viker77-, . - r r r • ------77..T.7401.-- - VIM, 71::37 . . ..- --- 1 ,..:-== --it, i• . --- -- ''''"•' ' r --.;--- ' 7,... . -•;:, vir \ +V', -<-;:- .---- -S;-- r r 1 rft TRUNK HIG _ • , MI "7 em• t 4 0 -1 I k m z m a • ei ab or'• . oft 1 1 _ 1 v ,•i 4t M41M CI.. i+A} .21111Y 4' $l .,41'41 . 11�"111 ./�" 1 R isal.I !, 11 PROPOS-D DFTA HH 0 SFCTI RAV2) 20 W. /AN\HX ARHA SO J?, OW\S III' JO Page 1 CITY OF STILLWATER LIST OF BILLS 1ST Line/Leewes Ventures LLC Abdullah Reabar Able Hose & Rubber Inc. Access Corp Ace Hardware Advance Auto Parts Amdahl Locksmith Inc Chris American Solutions for Business AMI Consulting Engineers PA Animal Humane Society Aramark Arrow Sports Group Baker Tilly Municipal Advisors BCA Training BDI Gopher Bearing Beacon Athletics Beehive Industries LLC BHE Community Solar Bolton & Menk Inc. Breth-Zenzen Fire Protection LLC Canteen Refreshment Services Cargill Inc. CDW Government Inc. Century Link Cintas Corporation Coca-Cola Distribution Comcast Compass Minerals Core & Main Corval Constructors Crysteel Truck Equip Cummins Sales & Service Dalco DDA Human Resources Discover Products DVS Renewal ECM Publishers Emergency Automotive Eng Michael Enterprise Products Operating First State Bank & Trust Flaherty & Hood P.A FleetPride Flexible Pipe Tool Co. Foxx Bluff Properties Fury Motors Go Permits LLC Golden Expert Services Snacks for concessions Reimburse for Annual Meeting fees Supplies Document destruction services Supplies Floor soap Rekey lock Holiday cards Riverbank stabilization Pound charges Uniforms Concession supplies Continuing disclosure services Training V-belt Fence supplies License Subscription Solar Energy Greeley & Marketplace lift station imp Sprinkler system inspection Concession supplies Deicer EOC Equipment Fire Alarm Cty Uniforms Beverages for concessions Forensics PD Salt Hydrafinder marker Equipment repair charges Equipment repair supplies Equipment repair Supplies Executive Search for a City Administrator Subpoena expenses 2019 Dodge Durango tab - Unmarked Public Hearing Publications Parts & labor squad 8203 Reimburse for mileage Propane Interest for Energy Efficiency Project Loan Job eval - Assistant Planner Equipment repair supplies Equipment repair supplies Refund of lodging tax overpayment for 2nd qtr 2021 Ram 1500 Classic Refund of cancelled permit Janitor Service 895.95 315.00 180.00 182.60 571.23 778.97 123.00 95.04 2,851.50 854.00 21.98 926.53 3,300.00 200.00 465.69 684.00 31,363.00 1,994.66 2,175.00 275.00 759.34 17,501.16 678.72 487.17 1,001.89 314.71 539.95 17,786.81 460.00 4,361.24 6.60 735.26 170.63 21,000.00 32.00 19.25 218.50 2,887.88 70.20 14,071.86 4,351.57 350.00 323.59 1,787.30 54.00 35,416.58 520.60 4,000.00 Gopher State One Call Inc. Grainger Granicus Inc Greiner Michael Guardian Supply H&L Mesabi Happy Bridge LLC Holiday Companies Holiday Credit Office 'AFC Membership IDC Automatic Instrumental Research Integrity Land Development Inc IState Truck Center Jefferson Fire and Safety Inc. Johnson Hicks Marine Electronics Kath Companies Kelly & Lemmons PA Kinwood Management Kwik Trip Inc Lano Equipment Lawson Products League of MN Cities League of MN Cities Ins Tr LegalShield LeVander Gillen Miller PA Lincoln National Life Insurance Co Loffler Companies Mansfield Oil Company Marchetti Joe Marshall Electric Company Martin -McAllister Consulting Menards Metal Doctor Metro Sales Inc. Metropolitan Council Metropolitan Council Environmental Midwest Machinery Co Minnesota Occupational Health Minnesota Paving & Materials MK Mechanical Inc MN Dept of Public Safety EPCRA Program MN Shade Tree Short Course MN State Auditor's Office NAC Mechanical and Electrical Services Nesco LLC Office Depot Ole Sawmill Marina OnSite Sanitation Oxygen Forensics Inc Locates Equipment repair supplies Qtrly web streaming service Reimburse for work boots Uniform Supplies - Mallet Equipment repair supplies Refund of 4th qtr lodging tax over payment Vehicle washes Fuel Membership Equipment repair charges Water Testing Partial refund of escrow for Jorg Estates Equipment repair supplies Repair parts Fire Boat Equipment Oil Prosecution Refund of UB Fuel Service charge Supplies Safety & Loss workshop Workers Comp Insurance Data Breach Recovery Long Lake Villas COBRA Life Insurance Copier Lease Fuel Reimburse for training tuition 112 Main St light Evaluations Supplies Equipment repair supplies Copier Lease Monthly SAC Wastewater Charge Equipment repair supplies Drug Screens Street Projects Boiler repair - city owned house Water Hazardous Chemical Fee Shade tree course Audit Alerton Compass Hvac Server Equipment repair supplies Office supplies Refund of 3rd qtr lodging tax overpayment Portable Restroom Training Page 2 105.30 180.20 1,984.39 60.05 1,199.09 2,340.00 30.00 250.00 498.96 265.00 207.31 250.88 228.52 23.42 198.30 30,835.45 275.95 8,333.00 838.75 15.18 257.70 238.42 800.00 171,910.00 77.70 8,526.00 10.80 9,748.61 7,440.24 634.50 3,127.00 3,100.00 2,483.03 54.97 44.00 12,300.75 171,634.30 1,026.45 956.87 101,771.50 330.00 800.00 400.00 4,110.34 11,400.00 61.54 52.22 37.79 1,676.50 3,035.25 Pandya Sanjeev Pepsi Beverages Company Pereboom Jesse Pollard Water Pro-Tec Design Quill Corporation R&R Specialties Inc. Race Forward River Valley Printing Inc. Robole Donna Roush Jim Sathre-Bergquist Inc Sherwin Williams Shilts Cindy Siebenaler John Simplifile LC Springbrook Software St. Croix Boat and Packet Co. Stillwater Motor Company Strategic Insights Inc. Streichers Sunram Construction T.A. Schifsky and Sons Taft Stettinius & Hollister LLP Thomson Reuters Toll Gas and Welding Supply Uline Inc Verizon Wireless Vinco Inc Voyant Communications Washington County Election Water Conservation Services Inc Wolf Beth Xcel Energy Zarnoth Brush Works Inc. Refund of dog license Beverages for concessions Reimburse for mileage Mag LCTR Teddy Bear Park camera replacements Office supplies Equipment repair supplies Gare Core Membership Business cards Reimburse for meals for interview panel Reimburse for work boots 2925 White Pine Way Supplies Reimburse for mileage Refund of Feb & Mar COBRA Filing Fees Monthly UB web payments Dock Project Vehicle repairs 213 Capital planning software Training ammo Riverbank Stabilization 2020 Street Project Tax Increment Financing Inquiries Information Charges Cylinders Chair mats & wire shelving Wireless Service Bergmann Park Utility Service Phone Election Maintenance Water Leak Detection Reimburse for MCFOA conference fees Energy Equipment repair supplies Page 3 10.00 639.14 191.52 617.90 27,335.17 81.13 632.95 1,000.00 98.00 56.49 114.73 5,500.00 226.99 37.44 249.00 100.50 765.00 33,680.04 859.35 775.00 982.70 327,160.89 105,671.37 14,000.00 158.12 48.11 1,078.02 3,214.39 18,050.00 526.54 9,120.00 919.88 550.00 19,595.58 481.00 Page 4 LIBRARY Amazon Business Brodart Co Chan Karen Cole Papers Culligan of Stillwater ECM Publishers Menards Midwest Tape Per Mar Security Services Washington County Library World Book Inc JANUARY MANUALS Blue Cross and Blue Shield of MN Lone Oak Companies Inc ADDENDUM Comcast A&K Construction Dell Marketing DLT Solutions Enterprise FM Trust Generate 360 IDC Automatic Lakeview Hospital League of MN Cities Tr Lockridge Grindal Nauen Loffler Madden Galanter Hansen My Alarm Center Pro-Tec Design R&R Specialties Sirotiak Lauren Springbrook Stillwater & Oak Park Heights CVB Adopted by the Stillwater City Council this 15th day of February, 2022 Mayor Ted Kozlowski Materials Processing Materials Programs Janitorial Supplies Water Roof Bid Notice Janitorial Supplies Materials Security Monitoring Materials Materials Retiree Health Insurance UB Postage Internet & Cable service Carpet & counters at public works building Computer Equipment Subscription renewal Vehicle Leases Photography of Rec Center Garage door repairs Legal blood draws Quarterly Municipality Insurance Labor Relations Library firewall Labor Relations Monitoring Teddy Bear Park final Supplies Reimburse for mileage Water data import Lodging Tax 186.96 1,936.89 350.00 237.39 69.85 95.70 46.39 124.03 187.11 21,750.15 225.00 26,426.31 2,774.34 159.30 14,812.50 1,961.90 2,465.12 11,879.77 920.00 2,260.50 100.00 175,981.00 3,333.33 1,054.90 1,587.46 215.49 1,240.84 298.90 37.44 402.75 95,622.54 TOTAL 1,687,597.00 liwater THE BIRTH P L A C E OF MINNESOTA City Council MEETING DATE: February 15, 2022 CASE NO.: 2021-16 REQUEST: William Street north Right of Entry Agreement First Amendment LOCATION: Lot 4, Block 11, Sabin's Addition to Stillwater, north of 408 William Street North LANDOWNER: Tyler B. and Justin R. Morris -Rees REPORT BY: Abbi Jo Wittman, City Planner BACKGROUND In September, 2021 the Council entered into a Right of Entry Agreement for property owner access to Lot 4, Block 11, Sabin's Addition to Stillwater. The purpose of the Agreement was to give the property owner access to the property to conduct work required for a potential Encroachment Agreement for future landowner improvements. The Agreement was valid for six months and is set to expire on or about March 21, 2022. Enclosed is an Agreement Amendment which would extend the original agreement until June 1, 2022. SPECIFIC REQUEST Approval of a First Amendment to Right of Entry Agreement. EVALUATION OF REQUEST City staff and legal counsel have been working with the property owners and their legal counsel on the development of an Encroachment Agreement acceptable to both parties. Most of the information needed for an Encroachment Agreement to allow for the construction of a driveway and associated stormwater retention on the William Street North Right of Way is complete. However, additional time is needed to finalize the legal documents. ALTERNATIVES The City Council has several available alternatives: 1. Approve — If Council finds that the Morris -Rees Agreement Amendment is reasonable, then the Council should move to approve the Agreement Amendment. 2. Deny — If the Council finds that the Morris -Rees Agreement Amendment is not reasonable, the Council can move to deny the request. 3. Table for more information. CPC 2021-13 February 15, 2022 Page 2 RECOMMENDATION Staff recommends the Council approve the enclosed First Amendment to the Morris -Rees Right of Entry Agreement. Attached: Site Location and Area Map Approval Resolution First Amendment to Right of Entry Agreement Pr 4 ', n8wa 6 t s `i a6�5117 1 ,ys , 6,02 Ater ' ,' '>fr! , tqt, S¢ '_ ' l":c The Birthplace of Minnesota �— f WES ,' TREE N 1 ,, 7�'�*- . I.c � �i a & S 42. .£ !7 Site Location and Xw 2@r, y 12 " �' Area Ma # ti " �: ye r 50 r n t 1! a . 3 l' �`V ,�24' /I ,, i h . Undeveloped William Street North ROW w 20--1 1 419. my. a _ �n '� . 'x . >x y ,, ' - _ ` CHER `� Yr.: Morris/Rees (Subject) Property 408 I ' ' a '� F" t z:5, 0 r ;`'✓. 610 1 24?, ` 0 120 240 480 Feet .:'y 3=i:a.:- S . WEST w•-•- • _ ,_ g - General Site Location •h-�'. r1 ram; . • --``'' 7 , r 70 I in 1 I . , { 11�� , •• 1 312 :�..4 R �, , ��' II/kY�:` �� im= lis !�'ti/ .-?►:a.. • ` p11mn11Lt S 305, 4 3-00 22 71 712 ;, � , ,� ,' � f ` R 304y 7 s$b2 t• \ �- li= l��` G.Ljl ��\1.11f1 --..`1 ®, BI �Frll 1 _ l of%W " " `' .:ER F',y `..., >� Em 9051 30 It �: .. 1,.I►!E,,-�-� Yr�i 1 :-� •� -I� nor '�e® , Mr* , 226 �'.IIi.• 2 225.•: f6 2 F %off°. MI R lkin i� �11 �_E'W. �..—. Sit i � �1 •� 4 t 'x 't•� ��~� 1� J���i�_1I, :, �i�.. ��•.���J I.Y. RESOLUTION NO. CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING RIGHT OF ENTRY AGREEMENT FIRST AMENDMENT RELATING TO LANDOWNER IMPROVEMENTS ASSOCIATED WITH LOT 4, BLOCK 11, SABIN'S ADDITION CPC CASE NO. 2021-16 WHEREAS, Tyler B. Morris -Rees and Justin R. Morris -Rees ("landowners") own undeveloped property, legally described on as Lot Four (4), Block Eleven (11), Sabiri s Addition to the City of Stillwater, according to the recorded plat thereof, Washington County, Minnesota. Abstract Property PID: 28.030.20.23.0054 ("Landowner Property"); and WHEREAS, the property owners would like to construct certain improvements associated with building a new home on the landowner property; and WHEREAS, said improvements will encroach onto the William Street North right-of-way; and WHEREAS, said improvements will need to be encumbered by an Encroachment Agreement upon installation; and WHEREAS, the City intends to allow the landowner to install certain improvements; and WHEREAS, In September, 2021, the City Council of the City of Stillwater granted the landowners a Right of Entry Agreement; and WHEREAS, on or about March 21, 2021, the Right of Entry Agreement is set to expire; and WHERAS, additional time is needed for the landowners and the City of Stillwater to enter into a formal Encroachment Agreement; and NOW, THEREFORE, BE IT RESOLVED, that: 1. The City Council of the City of Stillwater hereby approves the Right of Entry First Amendment relating to landowner improvements on the landowner property; and 2. All terms of the original Agreement and conditions of its approval remain in effect. Enacted by the City Council of the City of Stillwater, Minnesota this 15th day of September, 2021. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk FIRST AMENDMENT TO RIGHT OF ENTRY AGREEMENT THIS FIRST AMENDMENT TO RIGHT OF ENTRY AGREEMENT ("First Amendment") is entered into on this day of , 2022 ("Effective Date") by and between the City of Stillwater, a Minnesota municipal corporation ("City"), and Tyler B. Morris -Rees, and Justin R. Morris -Rees, married to each other (individually and collectively "Landowner"). WHEREAS, the City entered into a Right of Entry Agreement with Landowner on September 21, 2021, giving Landowner a license to begin the construction of certain Landowner Improvements on City Property in an Encroachment Area that will be legally defined in an Encroachment Agreement; and and WHEREAS, the City and the Landowner are still finalizing the Encroachment Agreement; WHEREAS, the Right of Entry expires on or about March 21, 2022; and WHEREAS, Landowner has requested an extension of the Right of Entry so that the parties can continue to negotiate the Encroachment Agreement and the City does not object to such extension. NOW THEREFORE, for mutual consideration, which is hereby acknowledged, the parties agree as follows: 1. Paragraph 5 of the Right of Entry Agreement shall be removed and replaced in its entirety as follows: 5. Termination. If the parties are unable to finalize the Encroachment Agreement by June 1, 2022, the Landowner will be required to remove Landowner Improvements, at the sole cost of the Landowner and restore the Encroachment Area back to its original state. 2. Except as provided for above, the terms and provisions of the Agreement shall remain in full force and effect. 3. This First Amendment may be executed in two or more counterparts, all of which shall be considered one and the same instrument and shall become effective when one or more counterparts have been signed by the parties and delivered to the other parties. 4. This First Amendment shall not be amended, modified or supplemented, except by a written instrument signed by an authorized representative of each party. [Remainder of page intentionally left blank] 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the day and year aforesaid by their duly authorized representatives. CITY: CITY OF STILLWATER Ted Kozlowski, Mayor Beth Wolf, City Clerk STATE OF MINNESOTA COUNTY OF WASHINGTON ) ) ) ss. On this _ day of , 2022, before me a Notary Public within and for said County, personally appeared Ted Kozlowski and Beth Wolf, to me personally known, who being each by me duly swam, each did say that they are respectively the Mayor and Clerk of the City of Stillwater, the municipality named in the foregoing instrument, and that the seal affixed to said instrument was signed and sealed on behalf of said municipality by authority of its City Council and said Mayor and Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public 2 LANDOWNER: r� (Tyler B. Morris -Rees Justin R. Morris -Rees STATE OF MINNESOTA ) ss. COUNTY OF Q�i.►�52v� ) On this I day of *1.07-t,0.- , 2022, before me a Notary Public within and for said County, personally appeared Tyler B. Morris and Justin R. Morris -Rees, married to each other, to me personally known. LEAH J. NORBURY Notary Public -Minnesota My Commission Expires Jan 31, 2025 3 iliwater ' H F B' F T H P L. 4 - E Q F COMMUNITY DEVELOPMENT REPORT TO: City Council MEETING DATE: February 15, 2022 TOPIC: Consider TKDA Contract Amendment #2 for Chestnut Street Plaza Design REPORT BY: Tim Gladhill, Community Development Director INTRODUCTION On November 9, 2021, the City Council approved a Contract Amendment with TKDA for Design Services for Chestnut Street Plaza. Among other needs, a key component of the Contract Amendment was to authorize the completion of a Phase I and Phase II ESA (Environmental Site Assessment). Since this area will continue to be owned by MnDOT, a Phase I ESA was required. This is also fairly standard practice with construction projects, both public and private. Depending on the results of said Phase I ESA, a more detailed Phase II ESA may be required. The City had contemplated some need to soils remediation/correction based on available data. The costs of the Phase I and Phase II are reimbursed at 50%. The City is responsible for the remaining 50%. Additionally, the City was approached by the Contractor responsible for the current Holiday Light Show on Chestnut Street. The Contractor has inquired about the possibility of adding additional conduit for data wiring for animations separate from the primary electric source. SPECIFIC REQUEST In summary, the Council is asked to provide direction and potential approve an additional Contract Amendment for the following purposes. 1. Additional Soils Corrections and Contaminated Soils Remediation 2. Additional Conduit for Holiday Light Show ANALYSIS Contaminated Soils The results of the Phase I ESA indicated a need for additional testing. A Phase I ESA is primarily a records search to determine if additional testing is necessary. In this case, a Phase II was necessary and determined that the first 2.5 feet over most of the project area February 14, 2022 Page 2 was contaminated and needs to be removed and disposed of in a proper manner. There is no imminent health threat to the public - these findings simply indicate that if these soils are disturbed or otherwise exposed, they need to be removed. If there is no disturbance, the soils can remain in place. Testing indicates that the contaminated soils have not impacted groundwater quality. The City Council must also choose how to best document the cleanup plan and obtain MnDOT Approval. There are two (2) options for the City to consider: • Enrollment in the MPCA Brownfield Program/Voluntary Investigation and Cleanup (VIC) Program • Enter into a Cooperative Construction Agreement with an Additional Provisions Addendum to the future Construction Plans, Specifications and Construction Contract The standard process is often enrollment in the Minnesota Pollution Control Agency's Voluntary Investigation and Cleanup (VIC) Program. This is the primary database used to track and research past contamination and cleanup. This gives the City the highest level of protection from any future liability. The end result is a No Association Determination in favor of the City that documents that the City was not responsible for any previous contamination prior to constructing the new project. However, the process is at least 60 days. Finally, entering into the VIC Program could open up additional grant dollars for cleanup. MnDOT has provided Cooperative Construction Guidance and Additional Provisions Addendum that could be added to all Project Specification and Contracts. This process is an alternative to the VIC Program and is an approximately 30-day process. This still provides a level of protection for the City against any future liability. Staff has reviewed these options with the City Attorney. While under typical circumstances, Staff and City Attorney would recommend enrollment in the VIC Program to obtain the No Association Determination Letter and a `clean bill of health', Staff and City Attorney do not believe that is necessary at this time. This land will continue to be owned by MnDOT and is not anticipated to be sold for any future private development purposes. Given that the City is not taking ownership of the land and MnDOT has indicated support for the Cooperative Construction Agreement, Staff does not believe enrollment in the VIC Program is necessary. The Engineer's Estimate for remediation of these soils is approximately $150,000. This is not within the current estimate for the project. Design Costs to revise plans and complete requirements under the Cooperative Construction Agreement are anticipated to be approximately $65,000. Staff has not had an opportunity to fully vet these estimates at time of publishing of this case, but published to give the City Council the opportunity to continue to move forward with a potential 2022 Project. If the City Council desires, Staff can further refine and explore alternatives to these design costs. However, it should be noted that this would likely require the project to be constructed in 2023, not 2022. February 14, 2022 Page 3 Consultant Amount for Design Costs Braun Intertec - Environmental Documentation $24,000 TKDA - Plan Revisions (Soils Contamination, Additional MnDOT Comments, Electrical Conduit Request - see below) $30,000 Finally, Staff does note for future reference that the complexity of the soils corrections due to contamination (along with other review comments received and previous delays in the project) has increased the complexity of construction administration. Staff estimates the cost of Construction Administration to increase by $30,000. In total, with a conservative estimate and contingency, Staff is expecting a project cost increase of approximately $200,000. The previous project estimate was approximately $2,400,000. With this change, the new project estimate is $2,600,000. The maximum contribution from MnDOT per the current grant is $2,000,000. The City Council had already directed Staff to plan to fund the remaining $400,000 through City sources (Pre-1990 Pooled TIF Dollars). There are sufficient dollars in this fund if the Council chose to allocate an additional $200,000. However, the City is actively pursuing legislation with the Minnesota Legislature to be included in the 2022 Bonding Bill. This project is included in this request. The hope is that the 2022 Bonding Bill can fund the $400,000 to $600,000 'gap' in funding after the current MnDOT Grant. Conduit for Lighting Related to the additional conduit, the City's contractor that installs the lights requested that the City explore additional conduit for a signal wire to assist in the animation of the lights. This will require additional drafting and design time to add to the plan sheets. The project costs are estimated to increase by $3,000 for additional design and $3,000 for construction costs. This is a discretionary decision of the City Council; the City is not obligated to add this to the Project. The City Council should also consider the aesthetic impacts of this change (see image below). Additionally, these underground boxes are likely to show signs of deteriorating quicker than other areas of the pavers. February 14, 2022 Page 4 Figure (above): Additional Conduit Request Figure (above): Example of Hand Holes added for additional conduit - holiday light show. SUMMARY AND ADDITIONAL DISCUSSION Staff is still proceeding as if this project will commence in 2022. This update will shift approving plans and advertising for bids from March to April or May. This is not an ideal bid environment, but is recommended to proceed forward. If bids are received above a comfort February 14, 2022 Page 5 level of the City Council, the City Council can reject bids and re -bid in fall/winter. Staff also notes that inflationary costs are at a higher -than -average level and that delaying the project until 2023 could increase costs by 4% to 6% (a potential $100,000 to $150,000 cost impact). This is not to say that this is a given fact (Staff hopes the impacts are not that great), but this statement is used to illustrate the importance to continue to try to pursue a 2022 project. Chart 1. Over -the -year percent change in CPI-U, Minneapolis -St. Paul -Bloomington, MN -WI, January 201 January 2022 -AI items All items Tess food and energy Percent change a.0 7.0 6.0 E.0 �.0 3.0 2.0 1.0 0.0 -1.0 - Jan t.lar May Jul Sep Nov Jan Mar May Jul Sep Nov Jan Mar May 2019 2020 2021 Source: U.S. Bureau of Labor Statistics. Jul Sep NW Jan 2022 Figure (above): Consumer Price Index (CPI)/Inflation: Minneapolis/Saint Paul Region ACTION Motion to approve/not approve contract amendment ($65,000). Attachments: Plans STEEL GREY BLEND SANDSTONE OPAL UNILOCK PROMENADE PAVER UNILOCK PROMENADE PAVER UNILOCK PROMENADE PAVER CHESTNUT STREET CIVIC PLAZA I MATERIALS 10.18.2021 CONCRETE BENCH WITH WOOD TOP PLACED IN GROUPS 111water TKDA 0_ N PLOTTED/REVISED.:5/27/2021 FILENAME: K:\n—z\Stillwater—City\17906000\04_Production\01_CAD\02_Sheets\1 TITLE SHEET.dwg 0 Q 0 PLAN INDEX MAP GENERAL LAYOUT AGREEMENT NO. 1047759 CITY OF STILLWATER SP 8210-111 (TH 95=095) STATE FUNDS METRO DISTRICT SCALES 10' 500' 20' PLAN REVISIONS DATE SHEET NO. APPROVER \\ SO A D PAR Oh HA\SROH CITY OF STILLWATER, MINNESOTA CHESTNUT STREET PLAZA IMPROVEMENTS CONSTRUCTION PLAN FO A GRADING, BITUMINOUS AND CONCRETE SURFACING, FULL DEPTH RECLAMATION, ADA IMPROVEMENTS, SIGNAL, AND LIGHTING LOCATED ON TH 95 FROM 60' SOUTH OF CHESTNUT ST TO 80' NORTH OF CHESTNUT ST STATE PROJ. NO 8210-111 GROSS LENGTH 141.00 FEET 0.027 MILES BRIDGES —LENGTH FEET MILES EXCEPTIONS —LENGTH FEET MILES NET LENGTH 141.00 FEET 0.027 MILES REF. POINT 104+00.126 TO REF. POINT104+00.153 1 7 ■■uu■ ■■■ii■ DESIGN DESIGNATION Design ESALS = ADT (Current Year) = Design Speed MPH ADT (Future Year) = Based on Sight Distance DHV (Design Hr. Vol.) = Height of eye Height of object D (Directional Distr.) % Design Speed not achieved at: T (Heavy Commercial) = % STA. TO STA. STA. TO STA. STA. 5+40 END CHESTNUT ST BRIDGE #4654 NO WORK CITY OF STILLWATER ST CROIX RIVER TH 95 STA. 13+31 BEGIN SP 8210-111 MPH MPH PROJECT LOCATION COUNTY WASH INGTON DISTRICT METRO 0\ FED. PROJ. NO. STATE FUNDS ALL TRAFFIC CONTROL DEVICES SHALL CONFORM TO THE MMUTCD INCLUDING "MINNESOTA TEMPORARY TRAFFIC CONTROL FIELD MANUAL". UTILITY INFORMATION SHOWN ON THIS PLAN HAS BEEN PROVIDED BY THE UTILITY OWNER. THE CONTRACTOR SHALL FIELD VERIFY EXACT LOCATIONS PRIOR TO COMMENCING CONSTRUCTION AS REQUIRED BY STATE LAW. NOTIFY GOPHER STATE ONE CALL. SUBSURFACE UTILITY NOTE: THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY D. THIS UTILITY QUALITY WAS DETERMINED ACCORDING TO THE GUIDELINES OF THE Cl/ASCE 38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA". rTICDA STATE AID APPROVALS: District State Aid Engineer: Reviewed for Compliance with State —Aid Rules/Policy Approved for State Aid Funding: State Aid Engineer GOVERNING SPECIFICATIONS THE 2020 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION "STANDARD SPECIFICATIONS FOR CONSTRUCTION" SHALL GOVERN. GENERAL 1 2 3-5 6 7 -8 CIVIL 9-10 11 12-13 14-29 30 31 - 41 42 - 43 44-45 46-47 48 49 - 50 51 - 52 53-55 56-57 58-59 60 - 63 64 - 72 73 LANDSCAPE 74 75 76 77 78-79 SIGNAL 80 - 88 89 90 91 ELECTRICAL 92-94 95-97 98 - 99 INDEX TITLE SHEET GENERAL LAYOUT ESTIMATED QUANTITIES STANDARD PLATES TABULATIONS INPLACE UTILITIES PLAN TYPICAL SECTIONS CIVIL DETAILS MNDOT STANDARD PLANS ALIGNMENT PLAN AND TABULATION TEMPORARY TRAFFIC CONTROL PLAN & TABULATION REMOVAL PLAN CONSTRUCTION PLAN INTERSECTION DETAILS DRAINAGE TABULATION STORM SEWER PLAN STORM SEWER PROFILES SWPPP EROSION CONTROL PLAN GRADING PLAN PAVEMENT MARKING PLAN SIGNING PLAN WATERMAIN PLAN SITE FURNITURE LAYOUT PLANTINGS AND RESTORATION SOIL CELL PLAN SOIL CELL DETAILS LANDSCAPE DETAILS SIGNAL DETAILS AND STANDARD PLANS PROPOSED SIGNAL LAYOUT PROPOSED SIGNAL WIRING DIAGRAM MAST ARM MOUNTED SIGNS TABULATION ELECTRICAL DEMO PLAN LIGHTING PLAN ELECTRICAL DETAILS CROSS SECTIONS X1 - X4 CROSS SECTIONS THIS PLAN CONTAINS 103 SHEETS I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS • - STA NNESO ENGIN LC. N FOR PLANS AND UTILITIES SYMBOLS SEE TECHNICAL MANUAL STATE PROJ. NO. CHARGE IDENTIFIER 8210-111 RECOMMENDED FOR APPROVAL CITY OF STILLWATER ENGINEER APPROVED DISTRICT TRANSPORTATION ENGINEER I HEREBY CERTIFY THAT THE FINAL FIELD REVISIONS, IF ANY, WERE PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. ENGINEER LIC ND STATE PROJ. NO.8210-111 (TH 95 = 095) SHEET NO. 1 OF _99_ SHEETS W (3 0 0 o a o 5 a u 120 MAIN ST 122 MAIN ST 117 MAIN ST 119 MAIN ST WATER ST A 126 MAIN ST z 2 O CHESTNUT ST 225 CHESTNUT S y z 0 +00 132 MAIN ST TH 95 (MAIN ST) BEGIN CHESTNUT ST STA. = 1+10 27 CHESTNUT ST U 202 MAIN ST TH 95 (MAIN ST) 127 MAIN ST 127 MAIN ST END S.P. 8210-111 STA. = 14+72 129 MAIN ST 131 MAIN ST 308 CHESTNUT ST 122 WATER ST 120 WATER ST 2+0 3+00 CHESTNUT ST BEGIN S.P. 8210-111 STA. = 13+31 201 MAIN ST 209 MAIN ST 209 WATER ST 211 MAIN ST N WATER ST T 10 20 40 SCALE IN FEET B BEGIN WATER STREET STA. = 20+50 101 WATER ST 4+00 Lu I I END WATER STREET STA. = 21+88 PARKING LOT (CITY OF STILLWATER) CHESTNUT ST PARKING LOT (CITY OF STILLWATER) 5+00 END CHESTNUT ST STA. = 5+40 PARKING LOT (CITY OF STILLWATER) PLAN SHEET INDEX INDEX INPLACE UTILITIES PLAN REMOVAL PLAN CONSTRUCTION PLAN STORM SEWER PLAN EROSION CONTROL PLAN GRADING PLAN SOIL CELL PLAN SIGNAL PLAN LIGHTING DEMOLITION PLAN LIGHTING PLAN A 9 42 44 49 56 58 76 89 92 95 B 10 43 45 50 57 59 76 - 94 97 DESIGNED LP I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR -T R D. M UI SI I AM LICE D PROFESS! L STA ESOT E: XX/XX/ 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS 6+00 LIFT BRIDGE (MNDOT) GENERAL LAYOUT NO. DATE BY DESCRIPTION OF REVISIONS CHECKED KM : LA• - POP -L1C. NO.: 4100T TKDA CITY OF STILLWATER, MINNESOTA STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 2 OF 99 a 0 0 0 7) z 0 U 0 7) 0 U 0 NO. 4.1 ST':1+19.84 OF :22.00'L V CURB 1,111131111 CHESTNUT ST STA:1+31.14 OFF:17.97'L BEGIN CHESTNUT ST STA. = 1+10 STA:1+19.37 OFF 21.90'R 4.0 DATE STA:1 +30.70 OFF: 92' 2 a R15.0'. R15 •0 B618 C&G BY DESCRIPTION OF REVISIONS -8.8'-- STA:14+65.91 OFF:23.02'L STA:14+44.91 OFF:16.00'L -1- 16.0' 1_ STA:13+53.81 OFF:19.00'L B618 C&G STA:13+42.19 OFF:23.08'L 1- Z 9.2' END S.P. 8210-111 STA. = 14+72 ad STA:14+64.30 OFF:22.85'R B618 C&G STA:14+44.92 OFF:16.00'R END D418 C&G BEGIN D418 C&G STA:13+57.55 OFF:16.00'R B618 C&G I `9.4' /iiiii /iiiiii /hill iii2 iW % ' r., -,,, ,e v f % -1I1=L 4.0' i//// �' ` w� I1 III - `0. %i' II//✓•`i ..o_/.��_ fit_ ...III�IL III =_-1 // Mf -� =_- :` --- '-129 4eiiiiii PreA CONSTRUCTION NOTES: 1. THE CONTRACTOR IS RESPONSIBLE FOR ANY MEASURES NECESSARY TO PROTECT NEARBY STRUCTURES. CONTRACTOR SHALL PERFORM ANY CONDITION ASSESSMENTS, PROVIDE VIBRATION MONITORING OR ANY OTHER MEASURES NEEDED TO DOCUMENT CONDITION AND PROTECT NEARBY STRUCTURES. (INCIDENTAL) 2. SEE SHEETS 11 TO 13 FOR SECTION DETAILS, CIVIL DETAILS AND TYPICAL SECTIONS. 3. SEE SHEETS 14 TO 29 FOR MNDOT DETAILS AND SHEETS 78 & 79 FOR LANDSCAPE ARCHITECTURE DETAILS. 4. CURB LOCATIONS SHOWN ARE TO FLOW LINE OF CURB 5. SEE SPECIFICATION FOR PAVER MOCK-UP 6. FIELD FIT PAVERS TO MINIMIZE CUTS (SEE SPECIFICATION FOR FURTHER CLARIFICATION); LANDSCAPE ARCHITECT TO APPROVE LAYOUT PRIOR TO INSTALLATION. LEGEND 4" BITUMINOUS (INSET A) 6" BITUMINOUS SECTION (INSET B) PAVERS - TYPE A, LIGHT GRAY COLOR RUNNING BOND (INSET C) Ij PAVERS - TYPE B, SANDSTONE COLOR SOLDIER COURSE (INSET C) PAVERS - TYPE C, DARK GRAY COLOR RUNNING BOND (INSET C) 6" CONCRETE WALK SPECIAL (INSET I, J AND K) 6" CONCRETE WALK (INSET F) 4" CONCRETE WALK (INSET G) 8" CONCRETE PAVEMENT (INSET L) TRUNCATED DOMES TREE PLANTER BOX (SEE SHEET 75) • PIPE BOLLARD (SEE SHEET 78) CURB AND GUTTER TYPE B618 OR D418 (INSET D AND E) B618 C&G a O F:17.98'L 7I 2 LO 0) STA:13+36.52 OFF:23.00'R BEGIN S.P. 8210-111 STA. = 13+31 HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION ORr SI D BY M' ULICE ' ' AM LICE D PROFESS! L STA ESOT 1 IJ TKDA STA:21 OFF: m Wig .1:1 1:1 11M1:1:1 1511 111 11111:111'.r111!!mm'm omm ninwi a■w■amww•am milli SIGNAL CABINET SEE SHEETS 80-91 FOR SIGNAL INFORMATION 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA SCALE IN FEET END WATER STREET STA. = 21+88 PC: 20+54.67 STA:21+65.72 OFF:18.00'R STA:20+73.30 OFF:10.40'R BEGIN WATER STREET STA. = 20+50 CONSTRUCTION PLAN - STA. 1+00 TO 4+05 STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 44 OF 99 O Z O O 7 co O 0 O i1dU�1II1.i.. ly ITH � I / 0, III=III=III • p iv JIEll=11 ((s; �ir' _111E111E1I ����� 7uiuii ° CHESTNUT ST E 18.0' tar' ,Al 18.0' 10".�� AlJEDEEDEDEMEDED w, p•?pr p NO. DATE BY DESCRIPTION OF REVISIONS MATCH INTO EXISTING CURB END CHESTNUT ST STA. = 5+40 MATCH INTO EXISTING CURB IIIIIIIIIIIIIIIII DESIGNED CHECKED LP I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR r T SI D BY M' ULICE TfSI� I AM LICE D PROFESS! L STA ESOT KM LA POP E: XX/XX/ NO.: 410 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com SCALE IN FEET CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA CONSTRUCTION NOTES: 1. THE CONTRACTOR IS RESPONSIBLE FOR ANY MEASURES NECESSARY TO 20 PROTECT NEARBY STRUCTURES. CONTRACTOR SHALL PERFORM ANY CONDITION ASSESSMENTS, PROVIDE VIBRATION MONITORING OR ANY OTHER MEASURES NEEDED TO DOCUMENT CONDITION AND PROTECT NEARBY STRUCTURES. (INCIDENTAL) SEE SHEETS 11 TO 13 FOR SECTION DETAILS, CIVIL DETAILS AND TYPICAL SECTIONS. SEE SHEETS 14 TO 29 FOR MNDOT DETAILS AND SHEETS 78 8 79 FOR LANDSCAPE ARCHITECTURE DETAILS. CURB LOCATIONS SHOWN ARE TO FLOW LINE OF CURB SEE SPECIFICATION FOR PAVER MOCK-UP FIELD FIT PAVERS TO MINIMIZE CUTS (SEE SPECIFICATION FOR FURTHER CLARIFICATION); LANDSCAPE ARCHITECT TO APPROVE LAYOUT PRIOR TO INSTALLATION. LEGEND 4" BITUMINOUS (INSET A) 6" BITUMINOUS SECTION (INSET B) PAVERS - TYPE A, LIGHT GRAY COLOR RUNNING BOND (INSET C) PAVERS - TYPE B, SANDSTONE COLOR SOLDIER COURSE (INSET C) PAVERS - TYPE C, DARK GRAY COLOR RUNNING BOND (INSET C) 6" CONCRETE WALK SPECIAL (INSET I, J AND K) 6" CONCRETE WALK (INSET F) 4" CONCRETE WALK (INSET G) 8" CONCRETE PAVEMENT (INSET L) TRUNCATED DOMES TREE PLANTER BOX (SEE SHEET 75) • PIPE BOLLARD (SEE SHEET 78) CURB AND GUTTER TYPE B618 OR D418 (INSET D AND E) CONSTRUCTION PLAN - STA. 4+05 TO 6+00 STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 45 OF 99 0 z w 0 LEGEND L J INPLACE SIGNAL POLE PROPOSED SIGNAL POLE PEDESTRIAN PUSH BUTTON STATION PEDESTRIAN PUSH BUTTON INPLACE PEDESTAL POLE p PROPOSED PEDESTAL POLE v i PROPOSED SIGNAL CABINET EXISTING CABINETS (SCALE TO SIZE) XXX- CONTROL POINTS AT GUTTER FLOW LINE TRUNCATED DOMES (SEE STANDARD PLATE 7038) CONSTRUCT CONCRETE CURB & GUTTER BITUMINOUS TREATMENT -SEE TABULATIONS CURB HEIGHT LANDING AREA - 4' X 4' MIN. DIMENSIONS AND MAX 2.0% SLOPE IN ALL DIRECTIONS INDICATES PEDESTRIAN RAMP - SLOPE SHALL BE BETWEEN 5.0% MINIMUM AND 8.3% MAXIMUM IN THE DIRECTION SHOWN AND CROSS SLOPE SHALL NOT EXCEED 2.0% INDICATES PEDESTRIAN RAMP - SLOPE SHALL BE GREATER THAN 2.0% AND LESS THAN 5.0% IN THE DIRECTION SHOWN AND CROSS SLOPE SHALL NOT EXCEED 2.0% DRAINAGE FLOW ARROW TRANSITION PANEL(S) - TO BE USED FOR TRANSITIONING THE CROSS -SLOPE OF A RAMP TO THE EXISTING WALK CROSS -SLOPE. RATE OF TRANSITION SHOULD BE 0.5% PER 1 LINEAR FOOT OF WALK. Point Table Point # X Y Elevation 100 507128.36 212984.65 692.200 101 507117.04 212976.42 692.460 102 507111.95 212992.16 692.315 103 507111.67 212979.99 692.540 200 507101.38 213026.51 692.203 201 507113.73 213043.26 692.090 202 507098.03 213038.74 692.372 203 507097.87 213037.55 692.405 204 507073.37 213030.55 693.803 300 507159.90 213002.35 691.720 301 507176.26 213007.30 692.177 302 507147.05 213044.46 691.699 303 507163.13 213049.30 692.050 NO. DATE BY DESCRIPTION OF REVISIONS INP. 7' WALK LANDING SHALL MATCH EXISTING WALK ELEVATION 693.6 LANDING SHALL MATCH EXISTING WALK ELEVATION 693.2 CONC. CURB DESIGN V CHESTNUT ST E S'Gr INP. 7' WALK BEGIN CHESTNUT ST STA. = 1+10 LANDING SHALL MATCH EXISTING WALK ELEVATION 692.6 015' RADIUS HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORr SI D BY M' ULICE I AM LICE D PROFESS! L STA ESOT 1 IIIIIII I TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com 15' RADIUS CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA LANDING SHALL MATCH EXISTING WALK ELEVATION 692.3 LANDING SHALL MATCH EXISTING WALK ELEVATION 692.3 LANDING SHALL MATCH EXISTING WALK ELEVATION 692.1 MATCH EXISTING WALK ELEVATION 691.8 TMS FO TMS FO LANDING SHALL MATCH EXISTING WALK ELEVATION 692.4 SCALE IN FEET LANDING SHALL MATCH EXISTING WALK ELEVATION 697.7 MS FO MS FO LANDING SHALL MATCH EXISTING WALK ELEVATION 691.9 TMS FO DT O TINS FO- PUSH BUTTON X Y DIST. TO FRONT OF LANDING (FT) DIST. TO BACK OF LANDING (FT) PB1 507122.50 212981.49 2.0 6.7 PB2 507113.17 212986.63 1.0 6.0 PB3 507099.95 213030.95 4.0 6.9 PB4 507153.78 213054.78 2.0 7.5 PB5 507171.46 212997.51 2.0 7.5 INTERSECTION DETAIL - T.H. 95 STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 46 OF 99 rn z z Ir cis y NI 0 a 01 0 2 a 8 0 0 rn 3 N � Y o w a u LEGEND EXISTING WATERMAIN PROPOSED WATERMAIN GATE VALVE WATER SHUTOFF VALVE HYDRANT 2I ADJUST CURB STOP TO FINISHED GRAD 0 - AID T� I EX. 8" DIP ADJUST CURB STOP TO FINISHED GRADE 10" DIP CL 52 WATER MAIN 1 F&I 10"x8"x10" TEE 1 CONNECT TO EXISTING WATERMAIN (2) A19 Z 2 Liz 0) / 6" DIP CL 52 WATER MAIN F&I 10"x6"x10" TEE CONNECT TO EXISTING WATERMAIN (2) V ' AlT L__ F&I 10"x8"x10" TEE CONNECT TO EXISTING WATERMAIN 97.90 • DIP CL 52 WATER MAIN TMS F&I 6" GATE VALVE F&I HYDRANT Al SUBSURFACE UTILITY NOTE: THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY D. THIS UTILITY QUALITY WAS DETERMINED ACCORDING TO THE GUIDELINES OF THE Cl/ASCE 38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA". F&I 17 LF 1" COPPER SERVICE F&I CORPORATION F&I CURB STOP AND BOX CURB STOP CASTING (INCIDENTAL) RECONNECT SERVICE WITH BRASS FLARE FITTINGS (INCIDENTAL) DT DT ALD DT DT II� 0 CHESTNUT ST L 0 UTILITY INFORMATION SHOWN ON THIS PLAN HAS BEEN PROVIDED BY THE UTILITY OWNER. THE CONTRACTOR SHALL FIELD VERIFY EXACT LOCATIONS PRIOR TO COMMENCING CONSTRUCTION AS REQUIRED BY STATE LAW. 160 LF 96" CMP UNDERGROUND STORAGE T A33 F&I 17 LF 1" COPPER SERVICE F&I CORPORATION F&I CURB STOP AND BOX CURB STOP CASTING (INCIDENTAL) RECONNECT SERVICE WITH BRASS FLARE FITTINGS (INCIDENTAL) WATERMAIN NOTES: ° 1. THE CONTRACTOR SHALL VERIFY ALL EXISTING UNDERGROUND UTILITY LOCATIONS AND ELEVATIONS PRIOR TO CONSTRUCTION. 2. ALL EXISTING UTILITIES SHALL BE PROTECTED DURING CONSTRUCTION, UNLESS OTHERWISE NOTED. CONTRACTOR TO COORDINATE REMOVAURELOCATATION OF EXISTING PRIVATE UTILITIES AS NECESSARY. 3. THE CONTRACTOR SHALL LIMIT THEIR ACTIVITIES TO THE GRADING LIMITS SHOWN ON THE GRADING PLAN. ALL CONSTRUCTION ACTIVITIES SHALL COMPLY WITH LOCAL ORDINANCES. THE CONTRACTOR SHALL SCHEDULE THEIR OPERATIONS TO MINIMIZE THE DISTURBED AREA AT ANY GIVEN TIME. 4. ALL WORK SHALL BE PERFORMED WITHIN THE CONSTRUCTION LIMITS AS SHOWN. TRENCH BOXING, SHEETING AND SHORING NEEDED TO CONSTRUCT THE PROJECT WITHIN THE LIMITS PROVIDED IS INCIDENTAL. CONTRACTOR IS RESPOSIBLE FOR SAFETY OF TRENCH EXCAVATION AND SHEETING OR SHORING AS NECESSARY. ALL WORK TO ENSURE A SAFE TRENCH IS INCIDENTAL. 5. THE CONTRACTOR IS RESPONSIBLE FOR ANY MEASURES NECESSARY TO PROTECT NEARBY STRUCTURES. CONTRACTOR SHALL PERFORM ANY CONDITION ASSESSMENTS, PROVIDE VIBRATION MONITORING OR ANY OTHER MEASURES NEEDED TO DOCUMENT CONDITION AND PROTECT NEARBY STRUCTURES. (INCIDENTAL) 6. ACTIVATION OF WATERMAIN SYSTEM SHALL BE PERFORMED BY CITY PERSONNEL ONLY. CONTACT ROBERT BENSON AT 651-430-8740 FOR WATERMAIN SHUTDOWNS. SHUT OFF NOTICES MUST BE SENT TO IMPACTED PROPERTIES AT LEAST 48 HOURS AHEAD OF ANY WATER DISRUPTIONS. 0 F&I 45° BEND •0 8" DIP CL 52 WATER MAIN F&I 45° BEND ^ 6" DIP CL 52 WATER MAIN • A10 F&I 6"x6"x6" TEE CONNECT TO EXISTING WATERMAIN S FOTS �IS•Y"ice" UGP --UGP 1111111,111111111 0 PC: 20+54. 1 n 5 10 20 SCALE IN FEET (HORIZ.) 0 2.5 5 10 SCALE IN FEET (VERT.) F&I 34 LF 1" COPPER SERVICE F&I CORPORATION F&I CURB STOP AND BOX CURB STOP CASTING (INCIDENTAL) RECONNECT SERVICE WITH BRASS il� FLARE FITTINGS (INCIDENTAL) C- INSTALL WATER BELOW PROPOSED STORM. F&I 6" GATE VALVE F&I HYDRANT F&I 8"X6" REDUCER TV TO F 6" DIP CL 52 WATER MAIN v 700 695 690 685 680 69! 691 68! PROPOSED GROUND EXISTING — GROUND i PROPOSED 15 " RCP PROPOSED 2 RCP MIN. 8' BURY DEPTH PROPOSED 15 " RCP — — — MIN. 18" COVER PROPC SED 18 " RCP 0 12 LF 10" DIP CL 5268 200 LF 8" DIP CL52 MIN. 18" COVER hl I El 1 7LF6"DIP CL52 MAIN STREET (TH 95) 2+00 2+50 CHESTNUT ST 3+00 3+50 WATERS STREET 0 NO. DATE BY DESCRIPTION OF REVISIONS I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORr T01 D M' ULICE SI TfSI� AA M LICE D PROFESS! L STA ESOT 1 IIIIIII I TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA WATERMAIN PLANS STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 73 OF 99 I4OF °° OLLARDS (3) BENCHES (TYP) (3) BOLLARDS TYPE 1, INSTALLED 5' O.C. (3) BOLLARDS TYPE 2, INSTALLED 5' O.C. 2'-0" FROM EDGE OF SIDEWALK TRASH RECEPTACLES BY OTHERS (3) BOLLARDS TYPE 1, INSTALLED 5' O.C. a OF<7 PLANTER XEQ./EQ./ N-I 0 NEM 4' a ALIGN CENTER OF BENCH @ CONNECTION OF LOWER BENCHES (y BENCHES (TYP) a QF P ANTER O a OF PLANTER PLANTER EQ. EQ. (3) BENCHES (TYP) / o a 4 aE OF PLANTEI, 4 (4) BOLLARDS TYPE 1, INSTALLED 5' O.C. Q. EQ (3) BENCHES (TY ALIGN CENTER OF BENCH @ CONNECTION OF LOWER BENCHES (3) BOLLARDS TYPE 2, INSTALLED 5.5' O.C. ALIGN CENTER OF BENCH @ (1) BOLLARDS TYPE 3, CONNECTION OF LOWER BENCHES INSTALLED 5.5' O.C. (4) BOLLARDS TYPE 1, INSTALLED 5.5' O.C. (3) BENCHES (TYP) JO 4 a 4 EQ6 v a PLANTER I I 1 a 4 a Furniture Layout Plan, Main Street to Water Street 0 SCALE 1"=10' (4) BOLLARDS TYPE 1, INSTALLED 5.5' O.C. TRASH RECEPTACLE BY OTHERS 4 v a a (2) BENCHES (TYP) 4 10 20 SCALE IN FEET (3) BOLLARDS TYPE 2, (2) BENCHES (TYP) INSTALLED 5.5' O.C. - - (2) BENCHES (TYP) ALIGN BENCH WITH CENTER OF PLANTER 4' -w a o� a 0 w co O 4 a 4 a o= i a (8) BOTPE INSTALLLLARDS Y ED5.5'O.C.1, a 410F PLANER T a 4 (2) BENCHES (TYP) 4 Furniture Layout Plan, Water Street to Concourse SCALE: 1"=10' OF PLANTvER 4 0 5 10 20 SCALE IN FEET av 4 v a (4) BIKE RACKS a o 0 4 "BOL' F 4 O S/y 4T v 4 (4) BIKE RACKS a 4 LEGEND BENCH, SEE DETAIL 1/78 • BOLLARD TYPE 1, SEE DETAIL 1/79 O BOLLARD TYPE 2, SEE DETAIL 2/79 el BOLLARD TYPE 3, SEE DETAIL 3/79 I I BIKE RACK, SEE DETAIL 4/78 LIGHT FIXTURE, SEE LIGHTING PLANS ® TRASH RECEPTACLE(N.I.C) O PLANTER (N.I.C) PLANTERS BY OTHERS PLANTERS BY OTHERS a 15' v aN (4)BIKE RACKS o 4 o a / CONSTRUCTION NOTES 1. ANY EXISTING AND RETAINED HARDSCAPE ELEMENT (INCLUDING SITE FURNISHINGS) WITHIN THE SHOWN 'LIMIT OF WORK' THAT IS IMPACTED DURING THE COURSE OF CONSTRUCTION SHALL BE REPLACED IN -KIND WITH NEW FURNISHINGS TO MATCH EXISTING. 2. LANDSCAPE ARCHITECT TO CONFIRM LOCATION OF SITE FURNISHINGS PRIOR TO INSTALLATION. DESIGNED DRAWN I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR 'TW DBY MUNDE I AM LICE D PROFESS! L ESOT 1 IIIIIII I TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS SITE FURNITURE LAYOUT NO. DATE BY DESCRIPTION OF REVISIONS CHECKED KM : LA • - POP • - CIC. NO.: 4100T CITY OF STILLWATER, MINNESOTA STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 74 OF 99 0 0 0 0 BEGIN S.P. 8210-111 STA. = 1+10 -\ PLANT SCHEDULE TREES /j CODE BOTANICAL NAME QUE SKY Quercus robur 'Fastigiata' TM UA Ulmus x 'Morton' TM COMMON NAME SIZE CONTAINER QTY Skyrocket English Oak 2.5" Cal. B&B Accolade Elm 2.5" Cal. B&B PERENNIALS CODE BOTANICAL NAME COMMON NAME SIZE 0 4 6 CONTAINER QTY PHA FEE Phalaris arundinacea 'Feesey's Form' Freesey's Ribbon Grass 1 gal. Pot 80 0 0 NO. DATE BY DESCRIPTION OF REVISIONS / (1) UA (8) PHA FEE (1) UA (8) PHA FEE (1) UA (8) PHA FEE (1) UA (8) PHA FEE I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORr STSI D M' ULICE r TfSI� I A AM LICE D PROFESS! L R T'4'iJr . W STA ESOT SOD, TYPE SALT RESISTANT °n'Oe'Oe•Oei I IOW (1) UA (8) PHA FEE (11) UA (8) PHA FEE 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com LANDSCAPE AND RESTORATION NOTES: 1. STRIP AND STOCKPILE TOPSOIL FOR RE -USE. 2. PROVIDE 6" TOPSOIL ON ALL AREAS TO RECEIVE SOD. 3. ALL DISTURBED AREAS SHOULD BE SEEDED. 4. WHERE SEED ABUTS PAVED SURFACE, FINISHED GRADE OF SEED SHALL BE 1" BELOW SURFACE OF PAVEMENT. 5. PLANTINGS TO BE LOCATED AND STAKED AS SHOWN ON PLAN. LANDSCAPE ARCHITECT MUST APPROVE LOCATION PRIOR TO DIGGING. 6. ADJUSTMENT OF PLANT LOCATION IN THE FIELD MUST BE APPROVED BY LANDSCAPE ARCHITECT. (8) PHA FEE (1) QUE SKY (8) PHA FEE (1) QUE SKY f• (8) PHA FEE (1) QUE SKY (8) PHA FEE (1) QUE SKY CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA 5 10 20 SCALE IN FEET END S.P. 8210-111 STA. = 5+40 PLANTINGS AND RESTORATION STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 75 OF 99 5 3 vi W W U _ O co 8 co NI O 0 0 U ?'6 O al 0 0 0 m E 3 N O Y o w a u 0 ►ll4 1 ,Iiie ,.► I/P; j0 ifig III rylil o C I • 8 PERFORATED PVC PIPE, , I y, SEE STORM SEWER PLANS 2 LAYERS SOIL CELL DETAIL SCALE: 1/2"=1-0" 8' 1611 �s � %�Illlll mmm �ll llmm iihllllmmm'iij1Ou11[lmm=l@ III@ilmmsl° IfSmm'�l m�mli llleomonamolj1SAW liiommno1milt 1,1 II �' II �1 ;,fill 1 lc $ I' II ��.�IIII %►1111 III ��\'\�\ �\ 11pr... II ...A � III tI m,IIRII 8" PERFORATED PVC PIPE, SEE STORM SEWER PLANS 1 LAYER SOIL CELL DETAIL SCALE 1/2"=1'-0" VARIES - SEE CONSTRUCTION PLANS 12" VERTICAL PIPE WITH COVER, SEE STORM SEWER PLANS 6" PERFORATED PVC PIPE, SEE STORM SEWER PLANS -\ II I I I I I 1 I I I I I 1 I 11 1 1 1 1 I I II I 1 I 1 1 1 I I 1 I 1 1 1 I I 1 I 1 I I 1 1-11 1-11 1-11 1-11 1-11 1-11 1-11 1-11 8" PERFOITED PVC SEE STORM SEWER PLANSP- I—III—III—III—III—III—IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III-1 -1 -1 -1 -1 -1 -1 -1 -1 -1 -1 -1 -1 -1 -1 -1 -1 I I-1 I 1-1 I I1 I I-1 I-111-11 I-111-11 I-111-11 I-111-11 I-111a I I-1 a I I-1 a I I-1 a I I-1 a 11111-1111 I H it1 I H it1 I H ilIII-111111-111111-111111-1111 11-111 11-11 I-III11 I -I 11-11 I -I 11-11 I -I 11-11 I -I 11-111 1-11I 1-111 1-11I 1-11111 - - - - - - - - - - - - - - - - - - - - - - - 1I I1 I I-1 I I-1 I I-1 I I-1 I I-1 I I-1 I I-1 I I-1 I I-1 I I1 I I-1 I I-1 I I-1 I I1 I I-1 I I1 I I-1 I I1 I I-1 I I1 I I-1 I I1 I I-1 I I1 I I-1 I I1 I I-1 I I1 I I-1 I I1 I I-1 I I1 I I-1 I I1 I I-1 I I1 I I-1 I I TYPICAL SOIL CELL CROSS SECTION DETAIL SCALE: 1/2"=1'-0" NO. DATE BY DESCRIPTION OF REVISIONS DESIGNED DRAWN CHECKED I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR T W - D BY MUNDE SIB :�1, I AM LICE UNAW r1 1 mmmI TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com 0 Keyed Notes A TREE (See details for species and proper planting depth.) B COMPACTED SOIL BASE TO SUPPORT ROOTBALL, OR AS SPECIFIED. C SURFACE & COMPACTED AGGREGATE PAVEMENT BASE (Design per specifications. Thicken edge at treepit opening. Compact to 95% minimum standard proctor density.) D ANCHORPLATE ROOTBALL ANCHORING SYSTEM E 300 ROOT BARRIER (Placed vertically around the inside of the treepit opening with the ribs facing the tree. Top of barrier must be flush with the planting soil. Seams must overlap 6" - 8" and be sealed with joining tape.) F AGGREGATE SUB -BASE / DRAINAGE LAYER Free draining, 1/4" to 1" crushed angular stone. Compact to minimum of 95% standard proctor density. G PLANTING SOIL (Screened sandy loam with 4-8% organics by volume. See Planting Soil Specification.) (Foot compaction only.) H ARBORMESH (Soil Reinforcement Mesh) Laid on top of compacted base course. I 600 PAVEMENT SUPPORT SYSTEM / 1 & 2-LAYER (SEE PLANS) (Filled with planting soil as specified.) J COMPACTED SUB -GRADE CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA SOIL CELL DETAILS STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 77 OF 99 rn W W a 0 0 Z 5 co d NI O a Q U 0 O a` 0 0 rn U d 3 in N O o a o 5 a u Alk SKATE STOP - LANDSCAPE ARCHITECT TO CONFIRM LOCATION I— rn m rn 1- m m 4 i•r-- I"1 II I"1 II I"1 II TI II I,F II I"1` II II 1.1 1 1.1 1.1 1.1 1.1 1.1 I"I I I I 1 +I 1.1 1F 1 11 1"I II 11 1"I 11 1'1 11 11 11 I"L 1 I"1 II 1'I L IA L LJ L IA IA IA IA • BENCH DETAIL - PLAN VIEW SCALE 1"=1'-0" BENCH DETAIL - SECTION VIEW SCALE 1"=1'-0" SS SCREWS 1"x2" RECTANGULAR GALVANIZED STEEL TUBE 32 mm WIDE COMPOSITE DECKING 1"x2" RECTANGULAR GALVANIZED STEEL TUBE PRECAST SEATWALL (BOARD FORM FINISH) CONCRETE PAVEMENT - PRECAST CONCRETE SEATWALL SEE CIVIL PLANS (BOARD FORM FINISH) 32 mm WIDE COMPOSITE DECKING 32 mm WIDE COMPOSITE DECKING 1"x2" RECTANGULAR GALVANIZED STEEL TUBE PRECAST SEATWALL (BOARD FORM FINISH) CONCRETE PAVEMENT - SEE CIVIL PLANS BENCH DETAIL - SECTION VIEW SCALE: 1"=1'-0" SKATE STOP -LANDSCAPE ARCHITECT TO CONFIRM LOCATION 3'-0" TYP 0- BIKE RACK DETAIL SCALE: 3/4"=1'-0" DESIGNED LP HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR NDE -T R D. M UI SI I AM LICE D PROFESS! L STTAESOT E: XX/XX/ 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS DURO HOOP BIKE RACK (RAIL MOUNTED)- INSTALL PER .MANUFACT! IRFR$RFOI IIRFMENTS CONCRETE PAVEMENT - SEE CIVIL PLANS LANDSCAPE DETAILS (1) NO. DATE BY DESCRIPTION OF REVISIONS CHECKED KM : LA• - POP - CIC. NO.: 4100T TKDA CITY OF STILLWATER, MINNESOTA STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 78 OF 99 0 Q o w a 6 REVISIEDIS LTR DESCRIPTION DATE MIMI OPTIONS Bollard Material (3' Nominal Size) OFSS06000 Sch 10 Stainless Steel OFSS06040 Sch 40 Stainless Steel Dome OFSS06080 Sch 80 Stainless Steel OFCS06040 Sch 40 ASTM A-53 Carbon Steel 06.63 OFCS06080 Sch 80 ASTM A-53 Carbon Steel Stainless Steel Bollard Finish ['Polished #4 Finish Standard Reveal Slope ['As Specified Carbon Steel Bollard Finish Flat OPowesscStl RAL l/ — ['As Specified Stainless Steel Bollard Material l p 211 [ ['Type 304 6.63 ['Type 316 Bollard Cap Style O Dame ['Standard ['Reveal ['Sloped Flat o0 ' M #4 Rebar Stirrups 1 Horizontal Reinfocement Fixed Bollard #4 Rebar �1=1 I . P I1 Il. 1#1 II. .1 =11 . mot, III,I N i!i' N N •® ELEVATION VIEW -FOUNDATION (CONCEPTUAL DESIGN ONLY) Awm •.^ 08-S060-00 rl%ED BOLLARD 6NOJB r ^^•"••r °' w 21.00 n.,um n.Nw.s . ma ''''',. PI%EDRD Dam so NA alsomsEND DI 11F 1 VIEW - FOUNDATION D:AT ,®w aoBOLLARDS, In5� ""'' "^^ rn.."��li BOLLARD, FIXED OWL. WOMA111490.01 1 \ BOLLARD TYPE 1 79 / SCALE 3/4"=1'-0" DE OUP 1131 MRSS4000B - -�= m��� The MRSS4000B is a Double Locking Manual Retractable Bollard. Equipped with a Bridge handle, blue reflective tape and polished to a #4 stainless steel finish, this bollard can be locked in the retracted position and the extended position. Specification: Height: 35-1/2" CONCRETE 4.18 Diameter: 4" _- 11 _AYER Wall Thickness:.118" Color: Stainless Steel Finish:#4 II WASTE SOIL MIN GRAVEL CONCRETE FIXING...a a ° lib • ,.. .. a e WRAPPED WITH OIL CLOTH AT THE BOTTOM GRAVEL LAYER FLAT GROUND FIFA I.- . .:.. :. TR- TP: mrm s ear �� — m BOLLARD 1`N"1'.L,l'IS� mince TINED 1 00 BOLLARDS, Inc. °M...niasN.o-..umn�. MANUAL RETRACTABLE �+mwoenL..ocm BOLLARD TYPE 2 SCALE: 3/4"=1'-0" REVISINS LTR DESCRIPTION DATE RAND OPTIONS Bollard Material (6' Nominal Size) O BSS06000 Sch 10 Stainless Steel ❑ BSS06040 Sch 40 Stainless Steel O BSS06080 Sch 80 Stainless Steel ❑BCS06040 Sch 40 ASTM A-53 Carbon Steel ❑BCS06080 Sch 80 ASTM A-53 Carbon Steel Stainless Steel Dollard Finish g663 ['Polished #4 Finish OAs Specified Carbon Steel Bollard Finish OPowdercoal RAL # OAs Specified Stainless Steel Bollard Material O Type 304 O Type 316 BllardStan Cap Style Standard Reveal Slope Flat 0 Dome �\ ❑ Standard Flat 0 O Reveal [' Sloped Base Plate Requires (4) 5/8' Anchor Bolts By Others6.48 Haseplate Bas Thick L 0.75 2_ R459 II II IIIIIIIII�17 II II _ III '. sJ0. 4 -II II=•D °..IIII II/• II II 7I ., � 011.69 IIL11 6.48 r IIT - 075 PLAN VIEW - BASE PLATE T END VIEW - FOUNDATION I 10.00 1/4' Thick (Used On Stalnlees Steel Bollard) 700 Haseplate 'I 10.00 7 ma Ana xx-11060-00 AI. PLAN VIEW - BASE PLATE (Used On Carbon Steel Bollard) rIXEn BOLLARD worn0Of .Kr Je •-•• ram� BASEPLATE maga so *am n. Dam I De 1 mum We APPLICATION���QQ� B��ppLLA�RDS, I 's"" '®' LIAYa."6'�A ew BOLLARD, BASEPLATE 3 \ BOLLARD TYPE 3 79 / SCALE: 3/4"=1'-0" DESIGNED LP DRAWN SP I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR -T W D BY M' UNDE r , I AM L LICE D PROFESS! L ESOT E: XX/XX/ NO.: 410 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS LANDSCAPE DETAILS (2) NO. DATE BY DESCRIPTION OF REVISIONS CHECKED KM LA POP TKDA CITY OF STILLWATER, MINNESOTA STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 79 OF 99 uJ 0 a 0 z m z a uJ 0 a w w U o d NI 0 °a OI U 2 a 'o 0 E U d 3 _ in N 2 APS PUSH BUTTON STATION SILICONE BEAD ACCESSIBLE PEDESTRIAN PUSH BUTTON UNIT W/SIGN 0 'n SIDEWALK LANDING AREA PUSH BUTTON ABOVE SIDEWALK LANDING AREA _•°' 40• 4•• 12" MIN. 1:2 (V:H) SLOPE CONCRETE MIX NOTES: 3F52 OR EQUAL ANODIZED ALUMINUM DOME CAP 3" REFLECTIVE SHEETING DRILL 25/64" HOLES (2) FOR BLIND THREADED INSERT DRILL 3/4" HOLE FOR WIRES 3" REFLECTIVE SHEETING ANCHOR ROD PLACEMENT 7'± 4.25" 4" TRADE SIZE DIAMETER ALUMINUM SHAFT G� (SCHEDULE 40 ALUMINUM - 48" LENGTH) SPUN FINISHED. ANODIC COATING AS PER MIL-A-8625C FOR TYPE II, CLASS I COATING. 6" BOLT CIRCLE Q ANCHOR RODS BREAKAWAY BASE NOMINAL 4" NATIONAL PIPE THREAD (NPT) AS REQUIRED AT THE END OF THE PIPE. • p •c. : I O . o � .c.• �. 18" DIAMETER RIGID PVC CONDUIT SWEEP ==4„...,--1" RIGID PVC CONDUIT PLACEMENT AND ORIENTATION OF THE PUSH BUTTON STATION IS CRITICAL. MOUNT THE BUTTON SO THAT THE FACE IS PARALLEL WITH THE ASSOCIATED CROSSWALK. SCREW IN SHAFT TO A TIGHTENED POSITION BEFORE MOUNTING ACCESSIBLE PEDESTRIAN PUSH BUTTON UNIT TO THE SHAFT. APS PUSH BUTTON BASE (SEE MNDOTS APPROVED/QUALIFIED PRODUCTS LIST) 1" RIGID PVC CONDUIT WITH END BELL (2"+/- 1/2" PROJECTION) 5/8" (UNC) X 7 1/2" +/- 1/4" STAINLESS STEEL ROD IN ACCORDANCE WITH MNDOT 3385.2D RODS AND CHAMFERED (ROUNDED)EDGE ON BOTH ENDS. 1/2" ROUNDED RADIUS ,,,--GROUND LINE DRILL 4 - 3/4" HOLES 6" DEEP INSERT FOUR ANCHOR RODS USING TWO PART EPDXY FOUND ON THE MNDOT APL FOR SIGNALS COMPACTED AGGREGATE BEDDING ORIENT ACCESS OPENING ON THE BREAKAWAY PEDESTAL DIRECTLY BELOW THE APS BUTTON. PLUMB THE PUSH BUTTON STATION WITH LEVELING SHIMS IN ACCORDANCE WITH STANDARD PLATE 8129. INSTALL BLIND THREADED INSERTS USING MANUFACTURER'S SPECIFIC INSERTION TOOL. USE ZINC PLATED STEEL 1/4 - 20 UNC BLIND THREADED INSERTS SUITABLE FOR MOUNTING ON SURFACE WALL THICKNESS OF .337.APPROVED BLIND INSERTS ARE LISTED ON MNDOT'S APPROVED/OUALITY PRODUCTS LIST WEBSITE FOR TRAFFIC SIGNALS. USE APS 1/4 - 20 STAINLESS STEEL MOUNTING BOLTS. APPLY BRUSH ON ANTI SEIZE COMPOUND TO BOLTS PRIOR TO ASSEMBLY. APPLY A BEAD OF 100% SILICONE SEALANT ALONG THE TOP OF THE PUSH BUTTON UNIT WHERE IT COMES IN CONTACT WITH THE 4" SHAFT. USE WHITE REFLECTIVE SHEETING AT INTERSECTION CORNERS AND YELLOW REFLECTIVE SHEETING IN CENTER MEDIANS. APPROVED TUBE DELINEATOR SHEETING IS LISTED ON MNDOT'S APPROVED/QUALIFIED PRODUCTS LIST WEBSITE FOR SIGNING. AN 18" X 6" FIBER FORMING TUBE MAY BE USED FOR THE LOWER HALF OF THE FOUNDATION WHEN CONDITIONS DO NOT ALLOW FOR THE 18" X 6" HOLE TO STAND OPEN. O THE PUSH BUTTON STATION FOUNDATION IS MONOLITHIC (POURED AT ONE TIME)WITH THE SIDEWALK. PROVIDE A 1:2 (V:H)SLOPE GRADE WHERE THE 6" MIN SIDEWALK DEPTH TRANSITIONS TO THE 12" MIN FOUNDATION DEPTH. MAINTAIN THE COMPACTED AGGREGATE BEDDING AND THICKNESS USED FOR THE SIDEWALK THROUGHOUT THE SLOPE AND FOUNDATION GRADING. PROVIDE 1:2 (V:H) SLOPE GRADING 360 DEGREES FOR THE TRANSITION FROM THE SIDEWALK TO THE FOUNDATION WHEN THE FOUNDATION IS NOT LOCATED NEAR EDGE OF SIDEWALK AND IS SURROUNDED BY CONCRETE WALK. O ENSURE CONCRETE CONTROL JOINTS AND EDGE OF CONCRETE WALK ARE A MINIMUM 9" FROM THE CENTER OF THE PUSH BUTTON FOUNDATION. INSTALL THE MANUFACTURER PROVIDED CABLE TETHER ASSEMBLY IN ACCORDANCE WITH THE MANUFACTURER'S INSTALLATION INSTRUCTIONS. TYPICAL APS PEDESTRIAN PUSH BUTTON LOCATION THIS IS A GENERAL DETAIL INTENDED TO SHOW THE REQUIREMENTS OF APS PUSH BUTTON LOCATION. SPECIFIC INFORMATION REGARDING PEDESTRIAN RAMP LAYOUT AND PUSH BUTTON LOCATIONS, SEE THE SUPPLEMENTAL GUIDANCE FOR CONSTRUCTING COMPLIANT APS PUSH BUTTONS: O THE FACE OF THE BUTTON SHALL BE PARALLEL WITH THE OUTSIDE EDGE OF CROSSWALK. O A MINIMUM 4 FT X 4 FT LANDING AREA SHALL BE PROVIDED ADJACENT TO EACH BUTTON, WITH A 2 PERCENT MAXIMUM SLOPE IN ALL DIRECTIONS. ()BUTTONS SHALL BE WITHIN 5 FT OF THE OUTSIDE EDGE OF THE CROSSWALK. BUTTONS SHALL BE BETWEEN 1.5 FT AND 10 FT FROM THE BACK OF CURB OR EDGE OF ROADWAY, MEASURED IN THE DIRECTION OF TRAVEL. STANDALONE PUSH BUTTON STATIONS SHOULD BE 4' MINIMUM FROM THE BACK OF CURB TO AVOID KNOCKDOWNS. O BUTTONS MINIMUM 10 FT APART. ©PROVIDE A MAINTENANCE ACCESS ROUTE (MAR) WHEREVER POSSIBLE FOR SNOW REMOVAL PURPOSES. A MAR REQUIRES A 6 FT MINIMUM CLEAR DISTANCE BETWEEN A PUSH BUTTON AND ANY OBSTRUCTIONS,INCLUDING BUILDINGS, V-CURB, ELECTRICAL FOUNDATIONS, SIGNAL CABINETS, OR ANOTHER PUSH BUTTON. ()BUTTON SHOULD BE 2 FT MINIMUM FROM RAMP GRADE BREAK AND BACK OF WALK. TWIN PERPENDICULARS (SHOWN) THIS DETAIL APPLIES TO ALL DESIGNS WHEN PUSH BUTTONS ARE AT THE TOP OF A RAMP CONTRACTOR MUST USE OPTION 1 OR 2 WHEN THE APS PUSH BUTTON IS SHOWN AT THE EDGE OF WALK. OPTION USED (OR SELECTED) MUST BE THE SAME THROUGHOUT THE ENTIRE PROJECT. OPTION 1 CONCRETE WALK LANDING 12" 49"-P7+ / 11 NON -WALKABLE SURFACE OPTION 2 CONCRETE WALK LANDING NON -WALKABLE SURFACE CROSSWALK PB4-2 a THIS DETAIL APPLIES TO ALL DESIGNS WHEN PUSH BUTTONS ARE AT THE BOTTOM OF A RAMP FOR PROJECT PLAN. CURB IF NEEDED DEPRESSED CORNER (SHOWN) (0 SIGNAL CONTROL POINTS DISTANCE TO FRONT OF LANDING (FT) DISTANCE TO BACK OF LANDING (FT) SIGNAL NO. X Y PB2-1 - - i A B PB4-2 - - C D A - DISTANCE MEASURED FROM THE PUSH BUTTON TO THE FRONT OF LANDING/TOP OF RAMP B - CLEAR DISTANCE MEASURED FROM THE PUSH BUTTON TO THE BACK OF LANDING/EDGE OF WALK C - CLEAR DISTANCE MEASURED FROM THE PUSH BUTTON TO THE OUTSIDE EDGE OF DOMES IN THE DIRECTION OF TRAVEL D - CLEAR DISTANCE FROM THE PUSH BUTTON TO THE BACK OF LANDING MEASURED IN THE OPPOSITE DIRECTION OF TRAVEL DESIGNED DRAWN LK I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR D BY MUNDE I AM LICE D PROFESS! L ESOT E: XX/XX/X NO.: 588 -I 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS ACCESSIBLE PEDESTRIAN SIGNAL (APS) DETAIL o 5 a u NO. DATE BY DESCRIPTION OF REVISIONS CHECKED JA ' - LIN. -Y GAI TKDA TKDA CITY OF STILLWATER, MINNESOTA STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 81 OF 99 TYPICAL LUMINARIE CAMERA MOUNTING DETAILS K:\n-z\Stillwater-City\17906000\04_Production\01_CAD\02_Sheets\84 VIDEO DETECTION CAMERA MOUNTING DETAIL.dwg MOUNT CAMERAS AT 2' AND 4' FROM LUMINAIRE (SEE CAMERA INSTALLATION DETAIL) LUMINAIRE SHAFT EXTENSION TRAFFIC SIGNAL MAST ARM +l 0 cV NOTES: 1) ALL CAMERA DETECTION EQUIPMENT SHALL BE FURNISHED AND INSTALLED BY CONTRACTOR. 2) IT IS DESIRABLE FOR CABLES BETWEEN THE CAMERA AND THE TRAFFIC SIGNAL CONTROL CABINET TO BE CONTINUOUS, HOWEVER, A SPLICE (APPROVED FOR OUTDOOR USE) WILL BE ALLOWED IN THE TRANSFORMER BASE OF THE SIGNAL POLE. 3) CABLES FOR CAMERA OPERATION SHALL BE AS INDICATED IN THE SPECIAL PROVISIONS AND SHALL BE IN ACCORDANCE WITH THE APPLICABLE PROVISIONS OF THE MANUFACTURER OF THE VIDEO DETECTION SYSTEM USED. 4) A 3/4" HALF COUPLING, 3/4" PIPE NIPPLE AND CONDUIT OUTLET BODY FOR CAMERA CABLES SHALL BE F&I ON THE UNDER SIDE OF MAST ARM SEE SIGNAL LAYOUT FOR LOCATION OF HUB. NO. DATE BY DESCRIPTION OF REVISIONS CAMERA SHALL BE INSTALLED AT LEAST 40' ABOVE ROADWAY. RUN VIDEO DETECTOR CABLES FROM SIGNAL BASE THROUGH INSIDE OF POLE AND LUMINAIRE EXTENSION UP TO CAMERA (NO SPLICES). CAMERA INSTALLATION DETAIL SUNSHIELD FIELD OF VIEW MOUNTING BRACKET STAINLESS STEEL BANDING (BY CONTRACTOR) DESIGNED CHECKED LK JA I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR TW• DBYMUNDE SIB T • I AM LICE R T�'L7r AW STA E: XX/XX/X NO.: 5889� ml TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com LUMINAIRE ARM LOCATION WEATHERTIGHT CABLE ENTRIES (SEE NOTE #4) CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA VIDEO DETECTOR CABLES VIDEO DETECTION CAMERA MOUNTING DETAIL STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 84 OF 99 w 0 z O 0) z w X w 0 2 a a ISOMETRIC VIEW- CAMERA & MOUNT (STATE FURNISHED) X-400 CAMERA EXTENSION (USED WHEN A LUMINAIRE IS NOT REQUIRED) CAMERA & MOUNT AT TOP OF EXTENSION IP CAMERA (STATE FURNISHED) CAMERA 10 MOUNT (STATE FURNISHED) 1" TO 3/4" REDUCER (MPT X FPT) 3/4" CORD GRIP CABLE RANGE DOWN TO 0.25") OR M8437GBH IN TOP OF LUMINAIRE/ CAMERA EXTENSION (:)CAT 5E CABLE 600V RATED OUND WIRE O O F&I MOUNTING BOLTS W/ANTI-SEIZE 5/16" x 1-1/4" STAINLESS STEEL BOLTS 5/16" STAINLESS STEEL NUTS 5/16" STAINLESS STEEL FLAT WASHERS 5/16" STAINLESS STEEL LOCK WASHERS 5/16" STAINLESS STEEL INTERNAL TOOTH LOCK WASHER 144 8 3 1; X6-350/CAM 400 EXTENSION INSTALL CAMERA & MOUNT (STATE FURNISHED) THE TYPICAL D40-9 LUMINAIRE Th..) EXTENSION IS NOT USED WHEN THE X6-350/CAM 400 EXTENSION IS REQUIRED F&I LUMINAIRE/ CAMERA EXTENSION (GALVANIZED, UN -PAINTED). (INCLUDES: LIGHTNING ROD PLATE, AND LIGHTNING ROD. F&I TINNED BRAIDED GROUND, GROUND ROD, CLAMP *230 AND ANY OTHER MISC. ITEMS REQUIRED) 7/16" BRAIDED GROUND CONDUCTOR (32 STRAND- 17 GAUGE COPPER) 0 THE CAMERA IS SUPPLIED WITH 20" CABLE PIGTAIL. IT IS TERMINATED WITH A RJ45 PLUG AS INDICATED ON THE IP CAMERA CONNECTOR DETAIL SHEET. OZ F&I ETHERNET CABLE IN ACCORDANCE WITH 3815.2C.6.d (CAT 5E -300V RATED), BETWEEN THE SIGNAL CONTROL CABINET AND THE TOP OF THE POLE. TERMINATE THE END OF THE CABLE WITH UNSHIELDED RJ-45 (T-568B) CONNECTORS. ALL FIELD TERMINATIONS/CONNECTORS SHALL BE INSTALLED AS RECOMMENDED BY THE MANUFACTURER USING THE SPECIFIED INSTALLATION TOOL(S). NO. DATE BY DESCRIPTION OF REVISIONS 35' MTG HT FROM GROUND - F&I CAT 5E (600V RATED) (WITH THE PROPER TERMINATIONS) FROM THE TOP OF THE POLE TO THE SIGNAL CABINET. (NOT TO EXCEED 250' LENGTH - F&I 7/16" TINNED BRAIDED GROUND CONDUCTOR (32 STRAND 17 GAUGE COPPER) FROM LIGHTNING ROD TO THE GROUND ROD IN HANDHOLE 7/16" BRAIDED GROUND CONDUCTOR (32 STRAND 17 GAUGE COPPER) HANDHOLE (SEE LAYOUT) LIGHTNING ROD & LIGHTNING ROD PLATE J7/16" TINNED BRAIDED GROUND CONDUCTOR (32 STRAND-17 GAUGE COPPER) (INSIDE MAST ARM POLE) 3"x 5" ACCESS OPENING W/COVER PLATE 19' 0) M 1' EXTENSION TOP & LIGHTNING PROTECTION DETAIL (8) 3/8" DIA ON 7" BOLT CIRCLE (3) 3/16" DIA ON 3" BOLT CIRCLE -1/2" 1" RSC WELDED HALF COUPLING (BY MFG) 1" TO 3/4" REDUCER (MPT X FP 3/4"CORD GRIP (CABLE RANGE DOWN TO 0.25" OR M8437GBH Sri POSITION LIGHTNING ROD ASSEMBLY 90 DEGREES AWAY FROM HIGHWAY CENTERLINE, AWAY FROM CAMERAS VIEW OF TRAFFIC COPPER CLAD ROD- 1 2" DIA. x 6' LONG STATE FURNISHED) LIGHTNING ROD PLATE (STATE FURNISHED) CLAMP #230 TO 7/16" BRAIDED GROUND COND. G g�PSD a\e 3/4" CORD GRIP TYPE CONNECTOR THROUGH 3"x 5" ACCESS PLATE) NOTES: 7� 1) )ARMRPOLE AND S' HROUGH1 WPLACE CONDUITDTO RCLOSEST CONDUCTOR (SEE LAYOUT). 2) CONTRACTOR SHALL CLAMP #230 7/16" BRAIDED GROUND WIRE TO GROUND ROD IN HANDHOLE. 3) NO SPLICES ALLOWED IN 7/16" TINNED BRAIDED GROUND WIRE. 4)NEAR�THETCCAMERA AND PLAE 3/4 13/4 INCHC CORD GRIPE TYPE FITTNNG TO RUN THE 7/16 INCH TINNED BRAIDED GROUND CONDUCTOR INTO THE POLE. REQUIRED CABLE TERMINATION: COM CABLE- CAT 5E (600V RATED) SHIELDED -RJ-45 (T-568B) F/I CAT 5E (300V RATED) (TO CAMERA AT THE TOP OF THE POLE) CLAMP #230 (SEE APL TMS/ITS GROUNDING) 5/8"X 15' GROUND ROD DESIGNED CHECKED THAT THIS PLAN, SPECIFICATION, OR D BY MUNDE I AM LICE D PROFESS! L W STA ESOT r . TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CONDUITS (SEE LAYOUT) PROPOSED SIGNAL CONTROL CABINET (STATE FURNISHED OR INPLACE) STATE FURNISHED & INSTALLED: CAMERA POWER OVER ETHERNET (POE) INJECTOR PATCH CORDS SIGNAL CONTROLLER MMU ETHERNET SWITCH HANDHOL CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA CONDUIT W/6-SM F/0 CORE DRILL FOR CONDUIT WHERE REQUIRED IP CAMERA EXTENSION DETAIL STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 85 OF 99 U /n \89 PROPO 6) 0 0 0 a SIGNAL HEAD CHART FACE R Y FYA G Y G 2-1, 2-2, 2-3 4 4 ilk 4-1 4-2, 4-3 1— • 1— 1- 6-1, 6-2, 6-3 -ALL SIGNAL INDICATIONS SHALL BE 12 LED -ALL SIGNAL HEADS SHALL BE BLACK POLYCARBONITE WITH BACKGROUND SHIELDS -INDICATION 4-2 AND 4-3 SHALL USE MNDOT BIMODAL DOGHOUSE DESIGN. SEE DETAIL AT RIGHT. SIGNAL HEAD PHASING HEADS 4-2 & 4-3 4 4 OVERLAP PHASE 4 PED PB STATION 1-APS PB AND SIGN (LT ARROW)(PB6-1) EXTEND INTO HH 5: 1" NOM. DIA. CONDUIT 1-2/C 14 1-1/C 6 INS. GR. 5 SECTION FYA CLUSTER HEAD DETAIL YELLOW ARROW BI-MODAL GREEN ARROW AND YELLOW FLASHING ARROW HEADS 4-2 & 4-3 3" NMC 1-6/C 14 2-4/C 14 2-2/C 14 1-1/C 6 INS. GR. 2" NMC 1-2/C 14 1-1/C 6 INS. GR. BACKGROUND SHIELD NB STA 13+59.11, 21.6' LT PA85 POLE FOUNDATION TYPE PA85-A-15-D40-9 (DAVIT AT 350 DEG) 1-ANGLE MOUNT SIGNAL OVERHEAD AT 0' 1-ANGLE MOUNT SIGNAL AT 180 DEG 2-ANGLE MOUNT C. D. PED IND AT 90 AND 180 DEG 1-ONE WAY EVP DETECTOR AND CONFIRMATORY LIGHT (PHASE 6) LUMINAIRE-40' LED 1-SIGN D-202 (CHESTNUT ST) (SALVAGE AND INSTALL SIGN FROM EXISTING SIGNAL POLE) 1-SIGN R3-2 (NO LEFT TURNS) (SALVAGE AND INSTALL SIGN FROM EXISTING SIGNAL POLE) 3" CONDUIT TO HH 3: 3-6/C 14 2-4/C 14 "1-3/C 14 *1-3/C 20 1-3/C 14 (LUM) 1-1/C 6 INS. GR. C CONTROLLER PHASING AND PEDESTRIAN INDICATIONS (4) B8-1 8 (PED ONLY) PB4-2 2" NMC 1-2/C 14 1-1/C 6 INS. GR. PED PB STATION 1-APS PB AND SIGN (RT ARROW)(PB6-2) EXTEND INTO HH 4: 1" NOM. DIA. CONDUIT 1-2/C 14 1-1/C 6 INS.GR. PED PB STATION 1-APS PB AND SIGN (LT ARROW)(PB4-1) EXTEND INTO HH 3: 1" NOM. DIA. CONDUIT 1-2/C 14 1-1/C 6 INS.GR. SIGNAL SYSTEM OPERATION THE SIGNAL SYSTEM FLASH MODE IS ALL RED. - NORMAL OPERATION IS 4 PHASE, WITH PHASE 4 INCLUDING FLASHING YELLOW ARROWS BY TIME OF DAY. - PHASES 2 AND 6 SHALL BE ON VEHICLE RECALL. /e / v \\ 11 i A NB STA 14+26.11+, 21.5' LT 13' PEDESTAL POLE FOUNDATION 1-ANGLE MOUNT SIGNALS AT 180 DEG 2-ANGLE MOUNT C. D. PED IND AT 90 and 180 DEG 1-APS PB AND SIGN (RT ARROW)(PB8-2) AND APS PB MOUNTING SPACERS 3" CONDUIT TO HH 6: 1-6/C 14 2-4/C-14 1-2/C 14 1-1/C 6 INS. GR. 4 ) TO MYRTLE ST INPLACE CONDUIT **F8I 1-FO CABLE (12-SM) VIDEO DETECTION CHART NUMBER LOCATION PHASE V-1 POLE 1 2, 4, 6 20 NB STA 14+27.82, 21.7' RT PA85 POLE FOUNDATION TYPE PA85-A-15-D40-9 (DAVIT AT 350 DEG) 1-ANGLE MOUNT SIGNAL OVERHEAD AT 0' 2-ANGLE MOUNT SIGNALS AT 90 AND 180 DEG 1-ANGLE MOUNT C. D. PED IND AT 90 DEG 1-ONE WAY EVP DETECTOR AND CONFIRMATORY LIGHT (PHASE 2) 1-VIDEO DETECTION CAMERA (STATE FURNISHED) MOUNTED ON LUMINAIRE EXTENSION LUMINAIRE-40' MH LED 1-SIGN D-201 (CHESTNUT ST) (SALVAGE AND INSTALL SIGN FROM EXISTING SIGNAL POLE) 2-SIGN R3-5A (FORWARD ONLY) (SALVAGE AND INSTALL SIGN FROM EXISTING SIGNAL POLE) 3" CONDUIT TO HH 7: 4-6/C 14 1-4/C 14 '1-3/C 14 "1-3/C 20 1-3/C 14 (LUM) 1-CAT 5E VIDEO DET 1-1/C 6 INS. GR. 3" CONDUIT "*1-FO CABLE (12-SM) 3" NMC 5-6/C 14 3-4/C 14 "1-3/C 14 "1-3/C 20 1-3/C 14 (LUM) 1-CAT 5E TRA MGMT CA 3-2/C 14 1-1/C 6 INS. GR. 3" NMC "1-FO CABLE (6-SM) TO NELSON ST INPLACE CONDUIT INPLACE 1-FO CABLE (6-SM) 3" NMC 3-6/C 14 2-4/C 14 '1-3/C 14 *1-3/C 20 1-3/C 14 (LUM) 2-2/C 14 1-1/C 6 INS. GR. 1-APS PB AND SIGN (LT ARROW)(PB8-1) EXTEND INTO HH 10: 1" NOM. DIA. CONDUIT 1-2/C 14 1-1IC 6 INS.GR. SCAL N FEET 0 N N NOTES: 1. SEE SPECIAL PROVISIONS FOR STATE FURNISHED MATERIALS. 2. ENSURE THE EXACT LOCATION OF THE HANDHOLES, POLES, LOOP DETECTORS, AND EQUIPMENT PAD ARE VERIFIED IN THE FIELD BY MNDOT OFFICE PERSONNEL. 3. THE CONTRACTOR IS RESPONSIBLE FOR COORDINATING THE CONNECTION OF THE POWER FOR THE TRAFFIC CONTROL SYSTEM. 4. FOR TYPE D SIGNS, SEE DETAIL SHEET. ALL SIGNS REQUIRED ARE INCIDENTAL. 5. FOR PAVEMENT MARKINGS, SEE PAVEMENT MARKING PLAN. 6. FOR CONSTRUCTION OF PEDESTRIAN CURB RAMPS, CONCRETE WALK, AND MEDIAN WORK SEE CONSTRUCTION PLANS. 7. THIS PLAN SPECIFIES CONDUIT SIZES, TYPES, AND GENERAL LOCATIONS THE EXACT LOCATIONS WILL BE DETERMINED IN THE FIELD. CONDUITS UNDER THE ROADWAYS REQUIRE BORING. 8. USE PVC OR HDPE FOR ALL NEW CONDUIT. 9. CONDUIT SIZES ARE NOMINAL DIAMETER. 10. ALL WIRES LISTED ARE AWG (AMERICAN WIRE GAUGE). 11. ITEMS DENOTED WITH AN "ARE INCLUDED IN PAYMENT FOR THE EVP SYSTEM PAY ITEM. 12. ITEMS DENOTED WITH AN ". ARE INCLUDED IN PAYMENT FOR THE TRAFFIC CONTROL INTERCONNECTION PAY ITEM. CHESTNUT ST POSTED SPEED: 30 MPH TO LIFT BRIDGE 3" CONDUIT "1-FO CABLE (12-SM) 2-3" NMC 7-6/C 14 3-4/C 14 "2-3/C 14 "2-3/C 20 1-3/C 14 (LUM) 2-2/C 14 1-CAT 5E VIDEO DET 1-1/C 6 INS. GR. NB STA 13+60.20, 21.9' RT PA90 POLE FOUNDATION TYPE PA90-A-30-X6-350/CAM 400 EXTENSION (DAVIT AT 350 DEG) 1-TRAFFIC MANAGEMENT CAMERA (STATE FURNISHED) WITH MOUNT 1-ANGLE MOUNT SIGNAL OVERHEAD AT 0' 2-ANGLE MOUNT SIGNALS AT 90 AND 180 DEG 1-ANGLE MOUNT C. D. PED IND AT 180 DEG 1-0NE WAY EVP DETECTOR AND CONFIRMATORY LIGHT (PHASES 4) 1-SIGN D-203 (MAIN ST) (SALVAGE AND INSTALL SIGN FROM EXISTING SIGNAL POLE) 1-SIGN R3-27 (NO FORWARD MOVEMENT) (SALVAGE AND INSTALL SIGN FROM EXISTING SIGNAL POLE) 3" CONDUIT TO HH 2: 4-6/C 14 1-4/C 14 1-3/C 14 1-3/C 20 1-CAT 5E TRA MGMT CAM 1-1/C 6 INS. GR. EQUIPMENT PAD (SEE DETAIL SHEET) SERVICE CABINET (SSB) NO BATTERY BACKUP OR BATTERIES CONTROLLER AND CABINET (STATE FURNISHED) 2-3" CONDUIT TO HH 1: 7-6/C 14 3-4/C 14 "2-3/C 14 *2-3/C 20 1-3/C 14 (LUM) 3-2/C 14 1-CAT 5E VIDEO DET 1-1/C 6 INS. GR. 3" CONDUIT TO HH 8 5-6/C 14 3-4/C 14 "1-3/C 14 *1-3/C 20 1-3/C 14 (LUM) 1-CAT 5E TRA MGMT CA 3-2/C 14 1-1/C 6 INS. GR. INPLACE SOP (XCEL ENERGY) 2" CONDUIT INTO SERVICE CABINET 3-1/C 2 PED PB STATION 1-APS PB AND SIGN (RT ARROW)(PB4-2) EXTEND INTO HH 1: 1" NOM. DIA. CONDUIT 1-2/C 14 1-1/C 6 INS.GR. SYSTEM ID: METER ADDRESS: T.E.: PC: 20+54 DESIGNED LK NO. DATE BY DESCRIPTION OF REVISIONS DRAWN CHECKED LK I HEREBY CERTIFY THAT THIS PLAN TW SI R SPECIFICAT ON. OR D BY MUNDE gla I AM LICE T'�iJ� . STA1 JA ''' LIN. -Y GA D PROFESS! L ESOT E: XX/XX/X NO.: 588 r1 -I -1 TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS PROPOSED SIGNAL LAYOUT CITY OF STILLWATER, MINNESOTA STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 89 OF 99 -0 0 EL z z 0 c� rn 0 0) 0 U 0 o a o 5 a u 1+00 CHESTNUT ST .10 TH 95 (MAIN ST) 2+00 2" CONDUIT WITH; (4)#6 + #6 GND / \ 111 TH 95 (MAIN ST) A 1 1� a so "!CONDUIT WITH; 4 + #6 GND 3+00 2" CONDUIT WITH; (4)#6 + #6 GND - CHESTNUT ST KEYNOTES: 0 THIS LIGHTING ASSEMBLY SHALL REQUIRE FOUNDATION TYPE'B' AS DETAILED ON SHEET 97 DETAIL 4. 02 LIGHTING ASSEMBLY SHALL REQUIRE FOUNDATION TYPE 'A' AS DETAILED ON SHEET 97 DETAIL 2. (TYPICAL OF 9 TOTAL) O3 HANDHOLE 17" X 30" X 24" DEEP. ARMORCAST POLYMER CONCRETE BOX AND COVER ASSEMBLY #A6001640HDAPCX24 ANSI TIER 22. PROVIDE (1) SPARE #A6001947HD ANSI TIER 22 HANDHOLE COVER. PROVIDE 12" DEEP COARSE AGGREGATE DRAINAGE BED UNDERNEATH HANDHOLE BASE. O CONNECT TO EXISTING CONDUIT AS SHOWN (EXISTING CONDUIT TO EX/13). FIELD VERIFY EXACT CONDUIT SIZE. DESIGNED LP I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR 'T R D. M UI SI I AM LICE D PROFESS! L STA ESOT E: XX/XX/ 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com u ail M III — El I1-1 11-1 2" CONDUIT WITH; (4)#6 + #6 GND P1 111 PT: 21+66. 5 10 20 SCALE IN FEET A 1 WATER STREET 2" COND 1 IT WITH; (6) 6 + #.` VD 2" CONI-U(T WITH; \ (6)#6 + #6 GND MATCHLINE WATER STREET CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS 111111119111111 S PC: 20+54. 7 / 2" CONDUIT WITH; (6)#6 + #6 GND 2" CO (4)#6 + - - WATER STREE LIGHTING PLAN - STA. 1+00 TO 4+05 NO. DATE BY DESCRIPTION OF REVISIONS CHECKED KM LA• - POP - CIC. NO.: 4100T TKDA CITY OF STILLWATER, MINNESOTA STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 95 OF 99 -0 0 z 0 1 0 0 0) 0 U 0 0 Q o 5 a u STA. = 4+05 CHESTNUT ST MATCHLINE TH 36 II IIIIII- v I I1-1 I 1-1I1= 1E111E111E11 2" CONDUIT WITH; 2" CONDUIT WITH; (8)#6 + #6 GND (8)#6 + #6 GND (2) -" CONDUITS WITH; 0 #6 + #6 GND 1-(1 )#6 + #6 GND v va HH4 a ▪ a—� 0 111-111-11 1-III E111 11 HH2 6" CONDUIT SLEEVE FROM HH2 TO HH3. 2" CONDUIT WITH; (4)#6 + #6 GND FX}ST N es •(,hi MOUN-TES' p11 MENT RACK. SE SHEEW. 0 6" CONUUI I SLEEVE FROM HH1 TO HH2. 1I CHESTNUT ST �I I 2▪ " CONDUIT WITH; a7 111=IT=1TI II IIIIII f a a v — Fa a (127#8 + #6 GND 5+00 1 IIIIIIIIIIIIIIIII 5 10 20 SCALE IN FEET \b„ a a a • a LINE WATER -STREET DESIGNED CHECKED � o 0 I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, ORr SI LP �„r T DBY M' ULICE T' AM LICE D PROFESS! L STA ESOT E: XX/XX/X KM LA •— POPNO.: 410� IADA 0 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA KEYNOTES: O INTERCEPT AND EXTEND EXISTING 2" MT CONDUITS AS SHOWN. SEE SHEET 98 FOR WIRING DIAGRAM DETAILS. O2 HANDHOLE 13" X 24" X 24" DEEP. ARMORCAST POLYMER CONCRETE BOX AND COVER ASSEMBLY #A6001946HDAPCX24 ANSI TIER 22. PROVIDE 12" DEEP COARSE AGGREGATE DRAINAGE BED UNDERNEATH HANDHOLE BASE. O HANDHOLE 17" X 30" X 24" DEEP. ARMORCAST POLYMER CONCRETE BOX AND COVER ASSEMBLY #A6001640HDAPCX24 ANSI TIER 22. PROVIDE (1) SPARE #A6001947HD ANSI TIER 22 HANDHOLE COVER. PROVIDE 12" DEEP COARSE AGGREGATE DRAINAGE BED UNDERNEATH HANDHOLE BASE. 0 CONNECT TO EXISTING CONDUIT AS SHOWN (EXISTING CONDUIT TO EX/13). FIELD VERIFY EXACT CONDUIT SIZE. LIGHTING PLAN - STA. 4+05 TO 6+00 STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 97 OF 99 NO. DATE BY DESCRIPTION OF REVISIONS 0 Q o 5 0. u HOLOPHANE #AWDE3 P30 30K MVOLT CLF AL3 BK ST TBK TECH OPT SB RFD320689 HOLOPHANE #NYA 14 SL5 17D CO3 BK AB-31-4 RP150A FGIUS-BK 0 III III III' LIGHTING UNIT TYPE'P' NO SCALE 14, "PROJECTION fV (4)-1"0 GALV. ANCHOR ROD GRADE 55 (ASTM F1554) W/4" HK. 1'-0"0 BOLT CIRCLE. COORD. W/ LIGHT POLE MANUF. 1 1/2" CHAMFER GRADE, SEE CIVIL (6)-#6 VERTS W/ #3 TIES @ 12"O.C. HOLOPHANE #AWDE3 P30 30K MVOLT CLF AL3 BK ST TBK TECH OPT SB RFD320689 HOLOPHANE #NYA 20 SL6 17D PLN BK AB-27-4 RP228A KP162C FGIUS-BK EYEBOLT ACA 15IN 1A BO SL6 BK RFD321725 3/4"X10' COPPER COATED STEEL GROUND ROD CONCRETE MIX DESIGN REQUIREMENTS: 1. COMPRESSIVE STRENGTH @ 28 DAYS fc = 4,000 PSI 2. ALL CONCRETE SHALL BE AIR ENTRAINED TO 6% PLUS OR MINUS 1.5% 3. WATER -CEMENT RATIO SHALL NOT EXCEED 0.45 4. CONCRETE REINFORCEMENT SHALL BE ASTM A615, GRADE 60. LIGHTING FOUNDATION DETAIL 'A' NO SCALE U EXISTING FEEDPOINT'EX DP' DEMOLITION PLAN NO SCALE 97 NO SCALE LIGHT POLE SEE PLAN 1 1/2" CHAMFER 3TIES @3"O.C.@ TOP OF PIER 1/2" EXP. JOINT MAT'L. 2'-0" 0 R/C PIER W/ (6)-#6 VERTS & #3 TIES @12" O.C. DWL VERTS TO FTG. W/ 18" STD. HK. (4)-#6 TRANS. TOP & BOTTOM (7)-#6 LONG. TOP & BOTTOM 0 14< I Ip 14 4 al it 1 (4)-1"0 GALV. ANCHOR ROD GRADE 55 (ASTM F1554) W/4" HK. 1'-0"0 BOLT CIRCLE. COORD. W/ LIGHT POLE MANUF. T.O. SLAB EL. SEE CIVIL TOP OF FTG. EL. SEE PLAN COMPACTED EXIST. CULVERT GRANULAR MAT'L SEE CIVIL. 4'-0"x7'-0" R/C FOOTING, SEE PLAN CONCRETE MIX DESIGN REQUIREMENTS: 1. COMPRESSIVE STRENGTH @ 28 DAYS fc = 4,000 PSI 2. ALL CONCRETE SHALL BE AIR ENTRAINED TO 6% PLUS OR MINUS 1.5% 3. WATER -CEMENT RATIO SHALL NOT EXCEED 0.45 4. CONCRETE REINFORCEMENT SHALL BE ASTM A615, GRADE 60. LIGHTING UNIT TYPE PL �� LIGHTING FOUNDATION DETAIL 'B' 97 NO SCALE 20A/iP 20A/1P 20A/1P EXISTING FEEDPOINT 'EX DP' MODIFICATION PLAN 97 / NO SCALE KEYNOTES: O ELECTRONIC 2-CIRCUIT ASTRONOMIC 7-DAY TIME SWITCH. INTERMATIC #ET2825CP. O2 30A, 4-POLE CONTACTOR. ALLEN-BRADLEY #400-DP3OND4-B. (TYPICAL OF 3). O ADD CIRCUIT BREAKERS AS SCHEDULED IN THE PANELBOARD SCHEDULE ABOVE. UPDATE PANELBOARD DIRECTORY ACCORDINGLY TO NOT ONLY SHOW NEW LOADS BUT ALSO THE EXISTING LOADS THAT HAVE BEEN RE -ASSIGNED. O4 TO EXISTING PARKING LOT LIGHTING EX/13. SEE ELECTRICAL PLAN AND WIRING DIAGRAM FOR CONDUCTOR SIZE AND QUANTITY. O TO NORTH/SOUTH PLAZA LIGHTING (CHESTNUT). SEE ELECTRICAL PLAN AND WIRING DIAGRAM FOR CONDUCTOR SIZE AND QUANTITY. PROVIDE INSULATED 4-PORT TERMINAL STRIP. EXISTING CONDUCTORS FOR N.W. BRIDGE GFCI'S. TERMINATE ON TERMINAL STRIP • TO RECEPTACLES NORTH/SOUTH PLAZA. SEE ELECTRICAL PLAN AND WIRING DIAGRAM FOR CONDUCTOR SIZE AND QUANTITY. O EXISTING CONDUCTORS FOR GFCI RECEPTACLES MOUNTED UNDER PANEL. TERMINATE ON TERMINAL STRIP. 10 11 TIME SWITCH CONTROL CIRCUIT. EXISTING CONDUCTORS TO INPLACE 50A SPECIAL PURPOSE RECEPTACLE MOUNTED UNDER PANEL TO REMAIN. 12 EXISTING 50A/2P BREAKER TO REMAIN (EVENT DISCONNECT). 13 REMOVE EXISTING N.W. BRIDGE GFCI CONDUCTORS FROM EXISTING BREAKERS TO TIME SWITCH. 14 15 REMOVE EXISTING MECHANICAL TIME SWITCH. DISCONNECT EXISTING N.W. BRIDGE GFCI CONDUCTORS FROM LOAD SIDE OF TIME SWITCH AND PREPARE FOR CONNECTION AS SHOWN ON DETAIL 6 THIS SHEET. 16 DISCONNECT EXISTING GFCI RECEPTACLE CONDUCTORS FROM LOAD SIDE OF EXISTING CONTACTOR AND PREPARE FOR CONNECTION AS SHOWN ON DETAIL 6 THIS SHEET. 17 DISCONNECT AND CAP EXISTING CONDUCTORS FROM LOAD SIDE OF EXISTING CONTACTOR (EHCLON CONTROL CABINET SUPPLY FEED). PANELBOARD SCHEDULE PANEL DESIGNATION EX DP SURFACE ❑ FLUSH ❑ MAIN BREAKER RATING = 200 AMPS MAIN LUGS ❑ MAIN BKR ® MAIN SW ❑ AMPS 200 VOLTS 120/240 PHASE 1 WIRE 3 CCT. NO. CIRCUIT DESIGNATION AMPS POLES LOAD-KVA POLES AMPS CIRCUIT DESIGNATION CCT. NO. 1 SPACE - 1 X A X 1 20 EXISTING CONTROL POWER 2 3 SPACE - 1 X B X 1 20 EXISTING CABINET GFCI 4 5 RECEPTACLE BELOW DIST. PNL EAST 20 1 X A X 2 20 EXISTING CONCOURSE LIGHTING 1 6 7 RECEPTACLE BELOW DIST. PNL WEST 20 1 X B X - - 8 9 RECEPTACLES POLES 5/6 20 1 X A X 2 20 EXISTING CONCOURSE LIGHTING 2 10 11 RECEPTACLES POLES 3/4 20 1 X B X - - 12 13 RECEPTACLES POLES 1/2 20 1 X A X 2 20 EXISTING UNDERPASS LIGHTING 14 15 RECEPTACLES POLES 7/8 20 1 X B X - - 16 17 RECEPTACLES POLES 9/10 20 1 X A X 2 20 P-LOT LIGHTING 240V (EX/13, EX/14) 18 19 RECEPTACLES POLES 11/12 20 1 X B X - - 20 21 RECEPTACLES POLES EX13/EX14 20 1 X A X 2 20 EXISTING LOAD 22 23 50A EVENT DISCONNECT 50 2 X B X - - 24 25 - - X A X 1 20 TIME SWITCH CONTROL POWER 26 27 EXISTING NW BRIDGE GFCI 20 1 X B X 2 30 EXISTING SPD 28 29 EXISTING NW BRIDGE GFCI 20 1 X A X - - 30 X X DRAWN CHECKED NO. DATE BY DESCRIPTION OF REVISIONS SP KM �r, 1 IIIIIII I TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA ELECTRICAL DETAILS (1) STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 98 OF 99 Public Works/ Water Board Transition Update City Council Presentation February 15, 2022 Public Works/ Water Board Transition City of Stillwate Organizational Assessment Sarah McKee, Senior Vice President Charlene Stevens, Senior Vice President January 21, 2020 2019- Hired a consultant to review Public Works Organization Major Outcomes • Divide Public Works Department into 3 Divisions Streets Parks Utilities • Merge the Water Board Functions into City Operations Public Works/ Water Board Transition Jan.2020- City Staff created a Transition Planning Framework Meet regularly during transition phase Set tasks and timelines during transition p: iod into six categories: Finance Public Works • Water Department • Information Technology • Human Resources • Administration and Legal January 2021 -City/ Water Board Merged Operations City of Stillwater Public Works/Water Board — Transition Planning Framework Initiative: City Council Directive for Development of Transition Plan Elements to Restructure City Public Works Department including Water Department Function within Utility Division (Appendix E of GovHR USA Analysis) Mission: Develop a transition plan to restructure the City Public Works Department and Water Board from their current models to a more comprehensive single department to improve operational effectiveness and efficiency for city residents. Facilitator: Tom McCarty City Administrator Team Members: - City Public Works Director - Water Board Manager - City Finance Director - City Public Works Superintendent - Human Resources Manager - IT Manager Team Leader: Tom McCarty City Administrator Desired Outcomes: - Implementation of best practice models/alternatives for efficiencies and effectiveness of city functions. - Comprehensive approach to use of city personnel, equipment, purchasing, billing, technology, branding, staff training and succession planning. - Define transition plan elements in detail; what changes, what stays the same. Project Scope/Limitations: - All strategic and operational information for Public Works & Water Board. - Evaluate pros & cons of best practice models/options for both short term transition plans and long term sustainability. Undesired Outcomes: - Unsustainable department structure. - Reduced customer service to community. - Dysfunctional operation protocols & practices. Resources: - 100-150+ hours for each person. - Human Resources, Legal, Information Technology, Facilities Management internal resources & possible consultant resources. - Financial, Operational, Technology, Contractual and Plan Document information and data. - Best practice models from other jurisdictions. - Input from affected department staff and other jurisdictions. Preliminary Plan Target Date Actual Date START DATE: January 2020 February 6, 2020 DEFINE CURRENT STATE February 29, 2020 March 31, 2020 DEFINE POSSIBLE OPTIONS May 31, 2020 May 21, 2020 PRIORITIZE OPTIONS June 30, 2020 Report to Council/Water Board July 7, 2020 DEVELOP RECOMMENDED TRANSITION PLAN w/ TIMELINES July 31, 2020 Charter Commission & City Council approve Ordinances /Transition Plan — September 29, 2020 TRANSITION IMPLEMENTATION January 1, 2021 Transition initiated Jan. 1, 2021, substantially complete Feb 1, 2022. Key Stakeholders: City of Stillwate Council Members/Board of Water Commissioners; Employees; Consultants; Contractors; Agencies; Community Members. Feb. 2022 Public Works/ Water Board Transition til(water THE BIRTHPLACE OF MINNESOTA NOTE: Q. = Task Substantially Complete Public Works / Water Department Transition Planning Timelines Finance *Financial Accounts Transition @.Accounts Receivable/Accounts Payable @Q Fixed Assets - late 2021 - early 2022 * I nvestments/De pository *Debt Schedule *Billing Systems Transition Process -joint bills Jan 2022 *Budget, Capital Projects & CIP @.Audit Firm Accounting Checklist Consulting - track costs @p Annual Audit - 2020 complete 6/21, to City for 2022 *Credit Card Account Transfer- complete Jan 2021 @Q Bank Account Transfers Banyon to Wells Fargo acct @.On-line Payment Updates (ACH & PSN) - Jan 2021 *Insurances - WC. Liability, Property - LMC & McGarry. @.Payroll Set-up: ACH, Benefits Adm. End of Year t t t t t r t 1111®13®m®121®CI®CIIIIII®C®111®121®CI®CIMINI0®MDDocm®®0®CIMICIIIICI®0110®13®11EI0®®®D0M®0®0iiii®®®® ■■■■■■■■■EM■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■ MMMMEMMIMMIMMMMMMMMMMMMMMMMMMMM MMMMMMMMMMMMMEMMMMMMMMMMMM MIMMMMMMMMMMMMMMMMMMMMMMMMMMMM EMMMMIMMIMNMMIMMIMIIIIOMMMMMMMMMMIMMMMMMMMM EMMMMMIIMIMIEIMMMIMIIIMMMIIMMMMMMMMMMMMMMMMM EMMENNIIIMNIMMIIMMIIIIIMMEMMMMMEMEMEMMEMMEN IMMMMMMMMMMMMMMMMIMMMMMMMMMMMMM MMMMMMMMMMMMMMMMMMMMMMMMMMMM MMMMMIMIIIIIIIMMIMMMMIMMMMMMMMMMMMMMMMMM MMMMMMMMMMMMMMMMMMMMMMMMMMM MMMMMMMMMMMMMMMMMMMMMMMMMM MEMMEMMEMMEMMEMMEMEMMUMMEMMEMMEN *Org_ Structure - Division operations *Job Duties for Positions *Park Supervisor Position; JD; JAQ; Fill Position *Customer Service; work order triage *Facilities - All staff check in at Public Works *Contractors *Bid Processes *Positions - Role/Location for Adm. Asst. *Park Sup Position - Office ready/Position filled Feb'2 *On -call & OT Protocols *Budget Line -Item transition - Through 2nd qtr. 2021 mommommommommommommommommommomm ®11®®®111®©®®®®111111®121®11EI0®CI®CIIIIM®0®IME®CI®000®C®00CI®®®®®II®®®®®®®®®®®11®®®®®®®C1®0 mmmummrnmmommommmEmmommrnmENNENimm mmomonommmummommummommommommommoimi NENNENNEENNEENNENENNENErnmEmmommEsmommEmommrnm momommommommommommummommommommo mmmmmmmmmmmmmmmmmmmmmmmmNN mommommommommomommummommommommo NENNENNENENNENENNENNErnommmENNENNENNENENNENENNENEmommrnm Nommomommommommommommommommommom NENNENNErnsommEmmommmommmENNENNENNENEmommrnm momommummommommommommommommommo Water Department *Positions *Files @. Billing joint bills Jan 2022 *Vendor Notice -sent late Dec.2020 *Tax ID's *Mailing Address Notices -Included with 1st Q billing *State Agency Notices *Operations -Policies review; possible water cons ordinance *Fixed Asset & Vehicles Periodic Mantenance Schedules *New Ins. Cards for vehicles @Q Time Clock/Electronic Time Cards -Complete Jan 202 *Seasonal Empl Hiring underway - April 21 *Work Order System *Emergency Mgmt Plan F A S O N D F M A M A S 0 0 F 61 A M A S 0 D F M A M A S 0 D F M A M A S 0 IJ 0 F A M A S 0 ti D Public Works/ Water Board Transition Public Works / Water Department Transition Planning Timelines Information Technology °Software/Har:war• I v•n. * Records system transfer Qi Data Conversion timing ti New Computers Installed Feb 2021 0. Phone System - Phones ported over live 2/11/2021 OQ Meter Reading and SCADA System - est Oct 2021 O. Website Updates -Updated Q. Combine LaserFiche accounts -cost savings *Combine Verizon bills - cost savings p. Springbrook Financial Software Update -August 2021 ®®®®®00®©®®®®®®®®00®8®®®®®®®®IIIIIM®®®®®®m0®8®®®B®®®®m000®0®BA®®0®0 ■■IBIMIIM■■■■■■■■■■■111111111111111111111111111111111MIMMIIMIIIIUM■■■■■■MIM■■■■■■■■■■■■ MMMMIIIMBINIBIIIIIMMEMMMMMMMMMMMMMMM BIBMIMIIIMMEMNIIIIMIBIBMIMMOMMIMMOMMOMBBIBBMIM MMMMIEMMMIBIBIMMMMMMMMMMMMMMMMMMM MEMMEMEMEMMEMMEMMEMEMEMMEMMEMEMMEM MENEMENNEMENEMEMMMEMENEMMEMEMENEMMENEMENEMEN MMMMMMMEMMMMEMMMEMEMMEMMMMEM Human Resources *49ers Union -!,lethal on/Contract settled Feb 2. 202' *Labor/Mgt Meetings -Ongoing * Personnel Files -Transfer to HR - Complete 6121 * Insurance Agencies requesing proof of merger - _'_ *Ins - Open Enrollment Options - WB 49ers De - _ *JAO's 1 Position Descriptions -complete *Fill Positions - complete Feb 2021 *Retiree Health Ins - Transition effective 711/2c *City On -boarding for Water Dept emp -payroll/ben F M A M J A S 0 D F M A M J A' 0 I I D J F M A M A 0 D F M A hUt J A 0 D F M A M J J A S 0 D F M A M J A S O'1N 0 Administration/Legal *City Council - Charter & Ordinance Amendment @Communication / Website / Social Media Q. Finalize Org Structure *Water Board History / Recognition Res & Plaque 12/20 OQ Policy Review & Transfer *Utilities Commission - RoleslRespon. Chap 34-Jan '21 *Utility Commission - Member Recruitment 8 Appt 4/21 *Public Notices - Data Requests F rat A rat A S 0 It D F A rtl J A D F M A M J D A. M J J A A J, J A t) D J F M A M J J A 0 D Public Works/ Water Board Transition Finance • Water Board payroll and accounts payable integrated within the City software system. • Water Department capital projects budget was added to the City budget. • Billing systems for water and sewer bills were combined. Pu • Iic Works/Water Public Works Department completed its new three divisions, with Park Superintendent Hired. Cross training of Utility Workers • Operations moved to Public Works building • Work order system combined with City Asset Management Software • SCADA Systems intergrated Public Works/ Water Board Transition Information Technology • Data conversion from Banyon to Springbrook allowing combined billing, • Moving of all software, hardware and data to the City's Network Human Resources • Labor Management Committee created and sustained • Enhanced collaboration and problem -solving Merger united existing entities • Labor organizations and staff were merged (IUOE Local 49, MnPEA, AFSCME) • Agreement reached regarding new organizational structure • No jobs were lost Administration/Legal • Charter and Ordinance amendment to transfer Water Board responsibilities into the City and creation of the utility Commission • Overall transition plan management Public Works/ Water Board Transition After 41 meetings over two year period , ( estimated 1000 hours of staff time), Transition Team recommends that transition period is complete. anks to Council, Commission members, staff, consultants and contractors for the work on the Public Works/ Water board Transition NI 1 1\7 ter The Sirlhplaca of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us NOTE: Public can participate in person at City Hall, online at www.zoomgov.com or call 1-646-828-7666 and enter the meeting ID number: 161 843 8759 or watch live on the city website or on local Channel 16. Public comments can be emailed to stillwater@ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING February 15, 2022 REGULAR MEETING 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. PLEDGE OF ALLEGIANCE IV. RECOGNITIONS OR PRESENTATIONS 1. Certificate of Appreciation for Sustainable Stillwater 2. Promotion Ceremony for Captain Brian Bruchu 3. Police Distinguished Service Award Presentation to Sergeant Chris Felsch and Detective Dave Wulfing V. OPEN FORUM - the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. VI. STAFF REPORTS 4. Public Works Director 5. Police Chief 6. Fire Chief 7. Finance Director 8. Community Development Director 9. City Clerk 10. City Attorney 11. City Administrator VII. CONSENT AGENDA - these items are considered routine and will be enacted by one motion with no discussion. A council member or citizen may request an item to be removed from the consent agenda and considered separately. 12. February 1, 2022 Regular Meeting Minutes 13. Payment of Bills 14. Building Inspections Vehicle Purchase Request 15. Emerald Ash Borer Bulk Discount Treatment Program Extension 16. Employment Policy Manual Amendment Regarding Employment of Relatives and Domestic Partners - Resolution 17. Final Payment for 2018 Street Improvement Project - Resolution 18. Final Payment for 2020 Street Improvement Project - Resolution 19. Lake McKusick Sediment Removal Project Contract 20. William Street North Right of Entry Agreement First Amendment - available Tuesday 21. Reconciliation of St Croix Recreation Center Dome Project- Resolution 22. St Croix Recreation Center Management Contract Renewal 23. Stillwater Library 2022 Roof Replacement Project Bid Award - Resolution VIII. PUBLIC HEARINGS - None IX. UNFINISHED BUSINESS 24. Chestnut Street Plaza Project Contract Amendment #2 - available Tuesday 25. Public Works/Water Board Transition Report- available Tuesday 26. Stragetic Plan Action Steps Update X. NEW BUSINESS 27. Feasibility Report for 2022 Street Improvement Project - Resolution 28. Resolution Supporting Housing and Local Decision Making Authority - Resolution XI. COUNCIL REQUEST ITEMS XII. ADJOURNMENT Page 2 of 2 City Council Meeting Agenda February 15, 2022 Stillwater H E A A H? L E O F M f N N E S O f R STILLWATER CITY COUNCIL SERVICE AWARD On behalf of a grateful City and upon the recommendation of leading citizens, the Mayor and City Council hereby extend recognition and appreciation to Suitain,aik Sti(Jwate't For their Natural Resources Group who helpedrecruit 45 raingarden adopters through the .adopt-a- Raingardenprogram; and218 storm drain adopters through the Adopt-a-Drainprogram; engaging volunteers to stencil storm drains, weed and clean out a native shoreline buffer at Lily Lake, and install cigarette disposal canisters in downtown Stillwater; and For their four additional groups working to engage local businesses, improve sustainability at a city level, and promote biking and active transportation. Including creating a Green Business Directory to recognize businesses, schools, nonprofit organizations, and government in `Washington County that are implementing water conservation and sustainability practices. Currently, there are 59 recognized businesses in the directory, covering a range of services, from retail sales to banking, farming and health care; andworking with the city to develop a climate action; and for outstanding service in support of the City of Stillwater's mission. ze.C2 Ted Kozlowski, Mayor Date of Recognition: February 15, 2022 4111wa ter The Birthplace of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us CITY COUNCIL MEETING MINUTES February 1, 2022 REGULAR MEETING 4:30 P.M. Mayor Kozlowski called the meeting to order at 4:32 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker (remotely), Odebrecht, Polehna Absent: None Staff present: City Administrator McCarty City Clerk Wolf City Attorney Land Community Development Director Gladhill Fire Chief Glaser Police Chief Mueller Finance Director Provos Public Works Director Sanders IT Manager Holman Library Director Troendle OTHER BUSINESS Event Policy Discussion City Administrator McCarty noted that at the direction of the City Council, the staff events planning team has met numerous times since October to review and consider possible updates to the City Events Policy, focusing on City support of events management, related City costs and current fee structure. The Council may wish to consider a more generalized fee structure. Staff estimates that the City annually spends $250,000 - $300,000 of City resources to support events, while event fee revenue generally funds less than 10% of that. He discussed in detail several recommendations and requested Council direction to proceed with regard to: 1) updates to the City Events Policy and Fee Schedule; 2) Outdoor Seating/Sales Area permitting criteria to be included in policy/ordinance updates. Mayor Kozlowski noted $250,000 is not excessive considering the economic value of a year's worth of events in Stillwater. If that funding were used to hire one or two full time event coordinator positions, it may run more efficiently and free up other staff somewhat. Mr. McCarty reasoned that even with a full time event coordinator, there would still be involvement from law enforcement, public safety personnel and other staff. Councilmember Polehna commented that the City's job is to serve the public. He did not think $250,000 was excessive. Councilmember Odebrecht stated there may be opportunities to collect some of the funding and streamline the process by working with coordinators of the events. He asked about the amount of added burden when event permit applications come in late; and Mr. McCarty replied that staff has tried many mechanisms to encourage timeliness but continue to get City Council Meeting February 1, 2022 last minute applications. The City should reach out to the event organizers who regularly do events in Stillwater to consider how to streamline the process. The Council also should look at zoning ordinance provisions covering events held on private property downtown and in other areas of the City. The Parks Commission and Downtown Parking Commission should be involved. Perhaps there should be a standard fee for a parking lot rather than basing a fee on the number of stalls reserved. Mr. McCarty went on to address temporary outdoor seating and sales permits which the Council has allowed for the past two years. Currently there are 22 requests for these permits and the emergency rules are no longer in effect. The Council needs to determine whether it is going to allow these, and if so, where and under what regulations. There will be many construction projects going on downtown this summer that will constrict traffic flow. Other issues are whether there should be standardized construction for what a parklet looks like, and whenever alcohol service is expanded, the Council must determine whether the area is contiguous to the space already licensed. Lastly there should be some sort of fee structure that goes along with any permits that are issued. Mayor Kozlowski stated he has no problem with expanded footprints on private property. In other areas, although he would like to adopt a specific design for parklets like other cities do, Stillwater does not have the street space for it. Councilmember Junker stated he has no problem with expanded areas on private property. On public property, the only area he would really consider allowing the expanded footprint to continue is Union Alley. The City needs to work on other issues to clean up the downtown during this heavy construction period. Mr. McCarty added that the Met Council will now begin charging the sewer access fees for the additional square footage for these expanded areas, which it had waived during the emergency rules. Councilmember Polehna stated he is fine with expanded uses on private property, but he has a problem with giving up public property for private business use. City Attorney Land noted there is public purpose in allowing limited use of public space through an encroachment agreement for certain periods of time with certain rules. Mr. McCarty stated staff will determine how to notice the community about the direction of the Council discussion, work with legal counsel on how best to frame what is allowed, and bring a proposed framework to a future meeting for Council discussion. Councilmember Junker remarked he has heard complaints about all the sandwich boards downtown. Combined with merchandise, flower pots and benches, the sidewalks are getting cluttered and hard to navigate. Councilmember Polehna stated he would like to review Water Street, which is often blocked with delivery trucks, and revisit the design for the Chestnut Plaza to find a way to prevent cars crossing there most of the day. Police Chief Mueller stated he shares the concern about vehicles crossing Chestnut Plaza and Sam Bloomer way, considering the bike trails and pedestrian access all in the same area. Mr. McCarty summarized that staff will work on outdoor seating and sales permit standards, and guidelines for private properties. On special events, staff will work with event organizers on possible fee structure changes and ways to streamline the process. Page 2 of 4 City Council Meeting February 1, 2022 Consider Options for Title Objection for 107 3rd St N; Case of Landucci Homes Community Development Director Gladhill reviewed the background involving proposals for an apartment building at 107 3rd St N which were denied by the Council. A previous parking allocation, which the City provided to Trinity Lutheran Church, the previous property owner, included a provision for a one-time transfer of the parking rights. The one- time transfer was exercised when the Landucci parcel transferred to Browns Creek West, LLC (current property owner). Landucci Homes is now purchasing the business of Browns Creek West, LLC (that has rights to the previous parking allocation) rather than purchasing the property from Browns Creek West, LLC. The developer is proposing a similar project fully on the Landucci parcel (not needing the City easement or adjacent property). As part of the new transaction with Browns Creek West, LLC, Landucci Homes' representatives have a concern with the title work for the Landucci parcel and want the City Council to remove this provision of the Development Agreement. Landucci Homes is willing to execute a Temporary Parking Easement that would expire at time of development of the parcel. The question is whether the Council is willing to release the encumbrance if the developer brings forth a project that meets zoning code. The matter has been reviewed by the City Attorney. Staff is requesting City Council broad policy direction. City Attorney Land clarified that the City is entitled to the easement recorded against the property, it just never got drafted. If the Council still wishes to have it, then staff would obtain it. Councilmember Odebrecht asked how the Downtown Parking Commission feels about it. Mr. Gladhill replied the Downtown Parking Commission has not addressed this newest proposal, but they have concerns globally with parking in this area. City Attorney Land voiced concern about the optics of giving up seven parking stalls when the City is deficient on parking downtown. The consensus of the Council was to direct staff to clean up the easement and keep the seven parking stalls. ARPA Funds City Administrator McCarty reported that the City's ARPA funding allocation is $2,144,882, and the City Council has allocated $445,000 (20.7%) for eligible 2022 capital expenditures in the Responding to Public Health Emergency category. The City must choose whether to exercise the "standard allowance" provision prior to April 2022. If the City Council exercises the "standard allowance" option, the remaining $1,699,882 of ARPA funds could be utilized for any service provided by local government. The Council must encumber the remaining ARPA funds by December 31, 2024 and spend the funds by December 31, 2026. He and Finance Director Provos will bring further details back to a future meeting. Appointment of City Administrator City Administrator McCarty introduced the resolution appointing the next City Administrator. Motion by Councilmember Odebrecht, seconded by Councilmember Collins, to adopt Resolution 2022-016, Appointing Joseph Kohlmann as City Administrator for the City of Stillwater Effective March 7, 2022; Approving the Employment of Joseph Kohlmann. All in favor. Page 3 of 4 City Council Meeting February 1, 2022 STAFF REPORTS Police Chief Mueller cautioned the public to stay off the river for safety reasons. Whether or how the Police Department is involved in a school board meeting is not indicative of the City's commitment to student safety. The past two special events went very well. This Saturday is the Stillwater Police Association Benefit at Oak Glen Golf Course. Congratulations to Sgt. Brian Bruchu on his promotion to Patrol Captain. Community Development Director Gladhill reported that the 200 Chestnut project has started. Staff is aware that a local resident hopes to do a skate park somewhere in the City. The Zoning Administrator position will be retitled Assistant Planner and recruitment efforts will start soon. There will be an EDA meeting February 15. City Administrator McCarty updated the Council on lobbying efforts. The RFP for construction cost estimates for the possible Rec Center expansion has gone out. The King Plant Advisory Group has completed its work and a report will be available in April. Library Director Troendle stated the library website is being updated. CONSENT AGENDA January 18, 2022 Regular Meeting Minutes January 22, 2022 Special Meeting Minutes Payment of Bills Case No. 2021-64 on Zoning Text Amendment to modify the fence code regulations - Ordinance 2nd Reading Motion by Councilmember Polehna, seconded by Councilmember Junker, to adopt the Consent Agenda. All in favor. COUNCIL REQUEST ITEMS There were no Council request items. ADJOURNMENT Motion by Councilmember Odebrecht, seconded by Councilmember Collins, to adjourn. All in favor. The meeting was adjourned at 5:40 p.m. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Resolution 2022-016, Appointing Joseph Kohlmann as City Administrator for the City of Stillwater Effective March 7, 2022; Approving the Employment of Joseph Kohlmann Ordinance No. 1179, An Ordinance Amending Stillwater City Code by Repealing and Replacing City Code Section 31-508, Fence Regulations Page 4 of 4 Page 1 CITY OF STILLWATER LIST OF BILLS 1ST Line/Leewes Ventures LLC Abdullah Reabar Able Hose & Rubber Inc. Access Corp Ace Hardware Advance Auto Parts Amdahl Locksmith Inc Chris American Solutions for Business AMI Consulting Engineers PA Animal Humane Society Aramark Arrow Sports Group Baker Tilly Municipal Advisors BCA Training BDI Gopher Bearing Beacon Athletics Beehive Industries LLC BHE Community Solar Bolton & Menk Inc. Breth-Zenzen Fire Protection LLC Canteen Refreshment Services Cargill Inc. CDW Government Inc. Century Link Cintas Corporation Coca-Cola Distribution Comcast Compass Minerals Core & Main Corval Constructors Crysteel Truck Equip Cummins Sales & Service Dalco DDA Human Resources Discover Products DVS Renewal ECM Publishers Emergency Automotive Eng Michael Enterprise Products Operating First State Bank & Trust Flaherty & Hood P.A FleetPride Flexible Pipe Tool Co. Foxx Bluff Properties Fury Motors Go Permits LLC Golden Expert Services Snacks for concessions Reimburse for Annual Meeting fees Supplies Document destruction services Supplies Floor soap Rekey lock Holiday cards Riverbank stabilization Pound charges Uniforms Concession supplies Continuing disclosure services Training V-belt Fence supplies License Subscription Solar Energy Greeley & Marketplace lift station imp Sprinkler system inspection Concession supplies Deicer EOC Equipment Fire Alarm Cty Uniforms Beverages for concessions Forensics PD Salt Hydrafinder marker Equipment repair charges Equipment repair supplies Equipment repair Supplies Executive Search for a City Administrator Subpoena expenses 2019 Dodge Durango tab - Unmarked Public Hearing Publications Parts & labor squad 8203 Reimburse for mileage Propane Interest for Energy Efficiency Project Loan Job eval - Assistant Planner Equipment repair supplies Equipment repair supplies Refund of lodging tax overpayment for 2nd qtr 2021 Ram 1500 Classic Refund of cancelled permit Janitor Service 895.95 315.00 180.00 182.60 571.23 778.97 123.00 95.04 2,851.50 854.00 21.98 926.53 3,300.00 200.00 465.69 684.00 31,363.00 1,994.66 2,175.00 275.00 759.34 17,501.16 678.72 487.17 1,001.89 314.71 539.95 17,786.81 460.00 4,361.24 6.60 735.26 170.63 21,000.00 32.00 19.25 218.50 2,887.88 70.20 14,071.86 4,351.57 350.00 323.59 1,787.30 54.00 35,416.58 520.60 4,000.00 Page 2 Gopher State One Call Inc. Locates 105.30 Grainger Equipment repair supplies 180.20 Granicus Inc Qtrly web streaming service 1,984.39 Greiner Michael Reimburse for work boots 60.05 Guardian Supply Uniform Supplies - Mallet 1,199.09 H&L Mesabi Equipment repair supplies 2,340.00 Happy Bridge LLC Refund of 4th qtr lodging tax over payment 30.00 Holiday Companies Vehicle washes 250.00 Holiday Credit Office Fuel 498.96 'AFC Membership Membership 265.00 IDC Automatic Equipment repair charges 207.31 Instrumental Research Water Testing 250.88 Integrity Land Development Inc Partial refund of escrow for Jorg Estates 228.52 IState Truck Center Equipment repair supplies 23.42 Jefferson Fire and Safety Inc. Repair parts 198.30 Johnson Hicks Marine Electronics Fire Boat Equipment 30,835.45 Kath Companies Oil 275.95 Kelly & Lemmons PA Prosecution 8,333.00 Kinwood Management Refund of UB 838.75 Kwik Trip Inc Fuel 15.18 Lano Equipment Service charge 257.70 Lawson Products Supplies 238.42 League of MN Cities Safety & Loss workshop 800.00 League of MN Cities Ins Tr Workers Comp Insurance 171,910.00 LegalShield Data Breach Recovery 77.70 LeVander Gillen Miller PA Long Lake Villas 8,526.00 Lincoln National Life Insurance Co COBRA Life Insurance 10.80 Loffler Companies Copier Lease 9,748.61 Mansfield Oil Company Fuel 7,440.24 Marchetti Joe Reimburse for training tuition 634.50 Marshall Electric Company 112 Main St light 3,127.00 Martin -McAllister Consulting Evaluations 3,100.00 Menards Supplies 2,483.03 Metal Doctor Equipment repair supplies 54.97 Metro Sales Inc. Copier Lease 44.00 Metropolitan Council Monthly SAC 12,300.75 Metropolitan Council Environmental Wastewater Charge 171,634.30 Midwest Machinery Co Equipment repair supplies 1,026.45 Minnesota Occupational Health Drug Screens 956.87 Minnesota Paving & Materials Street Projects 101,771.50 MK Mechanical Inc Boiler repair - city owned house 330.00 MN Dept of Public Safety EPCRA Program Water Hazardous Chemical Fee 800.00 MN Shade Tree Short Course Shade tree course 400.00 MN State Auditor's Office Audit 4,110.34 NAC Mechanical and Electrical Services Alerton Compass Hvac Server 11,400.00 Nesco LLC Equipment repair supplies 61.54 Office Depot Office supplies 52.22 Ole Sawmill Marina Refund of 3rd qtr lodging tax interest overpayment 37.79 OnSite Sanitation Portable Restroom 1,676.50 Oxygen Forensics Inc Training 3,035.25 Pandya Sanjeev Pepsi Beverages Company Pereboom Jesse Pollard Water Pro-Tec Design Quill Corporation R&R Specialties Inc. Race Forward River Valley Printing Inc. Robole Donna Roush Jim Sathre-Bergquist Inc Sherwin Williams Shilts Cindy Siebenaler John Simplifile LC Springbrook Software St. Croix Boat and Packet Co. Stillwater Motor Company Strategic Insights Inc. Streichers Sunram Construction T.A. Schifsky and Sons Taft Stettinius & Hollister LLP Thomson Reuters Toll Gas and Welding Supply Uline Inc Verizon Wireless Vinco Inc Voyant Communications Washington County Election Water Conservation Services Inc Wolf Beth Xcel Energy Zarnoth Brush Works Inc. Refund of dog license Beverages for concessions Reimburse for mileage Mag LCTR Teddy Bear Park camera replacements Office supplies Equipment repair supplies Gare Core Membership Business cards Reimburse for meals for interview panel Reimburse for work boots 2925 White Pine Way Supplies Reimburse for mileage Refund of Feb & Mar COBRA Filing Fees Monthly UB web payments Dock Project Vehicle repairs 213 Capital planning software Training ammo Riverbank Stabilization 2020 Street Project Tax Increment Financing Inquiries Information Charges Cylinders Chair mats & wire shelving Wireless Service Install irrigation - Bergmann Park Phone Election Maintenance Water Leak Detection Reimburse for MCFOA conference fees Energy Equipment repair supplies Page 3 10.00 639.14 191.52 617.90 27,335.17 81.13 632.95 1,000.00 98.00 56.49 114.73 5,500.00 226.99 37.44 249.00 100.50 765.00 33,680.04 859.35 775.00 982.70 327,160.89 105,671.37 14,000.00 158.12 48.11 1,078.02 3,214.39 18,050.00 526.54 9,120.00 919.88 550.00 19,595.58 481.00 Page 4 LIBRARY Amazon Business Materials Processing 186.96 Brodart Co Materials 1,936.89 Chan Karen Programs 350.00 Cole Papers Janitorial Supplies 237.39 Culligan of Stillwater Water 69.85 ECM Publishers Roof Bid Notice 95.70 Menards Janitorial Supplies 46.39 Midwest Tape Materials 124.03 Per Mar Security Services Security Monitoring 187.11 Washington County Library Materials 21,750.15 World Book Inc Materials 225.00 JANUARY MANUALS Blue Cross and Blue Shield of MN Retiree Health Insurance Lone Oak Companies Inc UB Postage 26,426.31 2,774.34 iliwater THF B' F T H P L. A - E Q F M i N N F ti O f A MEMO TO: City Council MEETING DATE: February 15, 2022 TOPIC: Vehicle Purchase - Building Inspections REPORT BY: Tim Gladhill, Community Development Director SPECIFIC REQUEST The Community Development Department - Building Inspections Division is requesting to replace an aging vehicle. ANALYSIS The current vehicle was originally part of the Police Department Fleet and is reaching the end of its useful life. While the existing vehicle can remain in the fleet as backup, its age and condition make it unreliable for daily use. Additionally, with the increase in larger projects, especially in commercial and industrial sectors, a truck will better meet the Department's needs. Staff has reviewed quotes from Fury Motors, Dodge of Burnsville and the State Contract. Staff had originally budgeted $30,000 for this replacement vehicle. However, due to inflation as well as supply and demand issues, the same vehicle today costs approximately $35,000. The price quoted by Fury Motors includes a significant discount to match the State Bid Price and is available now. Additionally, Staff has found it difficult to find the correct vehicle in stock; many of the desired selections are 5-7 months lead time. Below is a summary of quotes (including standard upgrades). Bid Price Lead Time Fury Motors - 2021 Ram 1500 $35,416.58 Available Now Dodge of Burnsville - 2022 Ram 1500 $34,204 5-7 Months State Contract - 2022 Ram 1500 —$34,204 5-7 Months RECOMMENDATION Staff recommends purchase of the 2021 Ram 1500 Classic for long-term reliability and sustainability for the department. The price is significantly comparable to the State Bid, February 11, 2022 Page 2 adjusted for final additional costs. While slightly higher in cost, the vehicle is available immediately as opposed to waiting 5-7 months. The request has been reviewed by the City Administrator and Finance Director. cc: Cindy Shilts, Building Official Memorandum TO: Mayor and City Council FROM: Taylor Stocked, Natural Resources Technician DATE: Friday, February 4, 2022 SUBJECT: Extension of Emerald ash borer (EAB) Bulk Discount Treatment Program DISCUSSION: Emerald ash borer (EAB), discovered in Stillwater in 2018, is a non-native insect that has been shown to cause >99% mortality in native ash trees. In 2021, with Council authorization, the City of Stillwater partnered with Rainbow Treecare to provide an EAB bulk discount treatment program in order to combat the infestation. The program offered flat rate costs for both the City to treat ash trees on public property, as well as for residents to treat ash trees on private property. The first year of the program resulted in 41 public trees and 207 private ash trees being treated. In order to keep up with rising costs, Rainbow will be raising the prices on private trees by 13.1 % and public trees by 4.9%. However, due to the success of the first year of the program and the updated prices being lower than other RFQ's received in 2021, the program still reflects the most affordable option available. An extension of the agreement with Rainbow Treecare is sought, solidifying the program through 2023 and locking in a flat -rate cost for two years. As part of the agreement, Rainbow Treecare will continue to assist in outreach by mailing postcards to all residences in Stillwater to notify households of the program, as well as assist with further communication upon request. RECOMMENDATION: Staff recommends that Council authorize the extension of the Emerald ash borer bulk discount treatment program. ACTION REQUIRED: If Council concurs with the recommendation, they should pass a motion to extend the Emerald ash borer bulk discount treatment program through 2023 and enter into agreement with Rainbow Treecare. AGREEMENT FOR PROFESSIONAL SERVICES This Agreement is made effective 2022 by and between the City of Stillwater, (the "City") and Rainbow Treecare (the "Contractor") whose business address is 11571 K-Tel Dr., Minnetonka, MN 55343. PRELIMINARY STATEMENT The purpose of this agreement is to set forth terms and conditions for the provision of certain professional tree care services by the Contractor to residents and property owners within the City, and to the City. The City and the Contractor agree as follows: 1. Contractor's Services. The Contractor agrees to provide professional tree care services as described in Attachment A —Scope of Services and made a part of this Agreement ("the Work"). If there is any conflict between the language of this document and the language of Attachment A, the language of this document prevails. 2. Project Manager and Staffing. The Contractor has designated Ryan Spencer to be the project superintendent for the Work. This person may be assisted by other staff members as necessary to facilitate the completion of the Work in accordance with the terms of this Agreement. The Contractor may not remove or replace the designated project superintendent without the City's prior approval. 3. Time for Performance of Services. The Contractor must perform the Work within the timeframe set forth in the attached Scope of Services. If Contractor is delayed in performance due to any cause beyond its reasonable control, such as strikes, riots, fires, acts of God, governmental actions, actions of a third party, or actions or inactions of City, the time for performance will be extended by the period of time lost by reason of the delay. 4. Compensation for Services. Contractor shall be paid for the Work in the manner described in the Attached Scope of Services, and made a part of this Agreement. 4. Method of Payment. The Contractor must submit an itemized invoice for Work provided to the owner of the property on which the services are provided. Invoices submitted for Work provided to the City will be paid in the same manner as other invoices submitted to the City. The Contractor must verify all statements submitted to the City for payment in compliance with Minnesota Statutes Sections 471.38 and 471.391. 5. Audit Disclosure. The Contractor must allow the City or its duly authorized agents reasonable access to the Contractor's books and records that are pertinent to all Work provided to the City under this Agreement, including books and records of any approved subcontractors, for six years after the effective date of this Agreement. Any reports, information, data, etc. given to, or prepared or assembled by, the Contractor and its subcontractors under this Agreement which the City requests to be kept confidential must not be made available to any individual or organization without the City's prior written approval. 1 6. Data Privacy and Security. The Contractor will take all reasonable and prudent measures to ensure the security of all data that it handles in connection with the Work. The Contractor agrees to comply with the applicable provisions of the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality. The Contractor must immediately report to the City any requests from third parties for information relating to this Agreement. The City agrees to promptly respond to inquiries from the Contractor concerning data requests. The Contractor agrees to hold the City, its officers, and employees harmless from any claims resulting from the Contractor's unlawful disclosure or use of data protected under state and federal laws. 7. Document Ownership. All finished or unfinished documents, data, and reports prepared by the Contractor related to Work for the City will become the property of the City upon termination of this Agreement, but Contractor may retain copies of such documents as records of the Work provided. Except to the extent that Minnesota Statutes Chapter 466 limits the City's liability, the City agrees to defend and indemnify the Contractor for any claims or losses resulting from the City's use of such documents not contemplated by the parties at the time of the preparation. 8. Term. The term of this Agreement is from the Effective Date through , 2023, the date of signature by the parties notwithstanding. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the terms and conditions as stated in this Agreement. 9. Termination. This Agreement may be terminated by either party by thirty days advance written notice delivered to the other party at the address written above. Upon termination under this provision if there is no fault of the Contractor, the Contractor will be paid for Work rendered and reimbursable expenses hereunder until the effective date of termination. If however, the City terminates the Agreement because the Contractor has failed to perform in accordance with this Agreement, no further payment will be made to the Contractor, and the City may retain another Contractor to undertake or complete the Work. 10. Subcontractor. The Contractor may not enter into subcontracts for Work provided in this Agreement without the express prior written consent of the City. The Contractor agrees to pay any subcontractor within ten days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of 1.5% per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For any unpaid balance of less than $100, the Contractor must pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor must be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. This paragraph is inserted in this Agreement pursuant to Minn. Stat. §471.425, Subd. 4a. 2 11. Independent Contractor. At all times and for all purposes under this Agreement, the Contractor is an independent contractor and not an employee of the City. No statement in this Agreement may be construed to find the Contractor an employee of the City. 12. Assignment. Neither party may assign this Agreement without the written consent of the other party. 13. Services not Provided For. No claim for services furnished by the Contractor not specifically provided for in this Agreement will be honored by the City or its residents. 14. Severability. The provisions of this Agreement are severable. If any portion is held by a court of competent jurisdiction to be contrary to law, that decision will not affect the remaining provisions of the Agreement. 15. Entire Agreement. The entire agreement of the parties is contained in this Agreement. This Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter of this Agreement as well as any previous agreements presently in effect between the parties relating to the same subject matter. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement will be valid only when expressed in writing and signed by the parties, unless otherwise provided in this Agreement. The residents and property owners of the City of City who are provided Work under the terms of this Agreement are third party beneficiaries and shall have all of the rights afforded to the City hereunder related to such Work. 16. Compliance with Laws and Regulations. In providing services under this Agreement, the Contractor must abide by all statutes, ordinances, rules, and regulations pertaining to the provision of services to be provided. Any violation constitutes a material breach of this Agreement and entitles the City to immediately terminate this Agreement. 17. Equal Opportunity. The contractor agrees during the life of this contract not to discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, familial status, disability, sexual orientation, or age. This contract may be cancelled or terminated by the City, and all money due or to become due hereunder may be forfeited, for a second or subsequent violation of the terms and conditions of this paragraph. The Contractor must post in places available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause and stating that all qualified applicants will receive consideration for employment. The Contractor must incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work, and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. 18. Waiver. Any waiver by either party of a breach of any provisions of this Agreement will not affect, in any respect, the validity of the remainder of this Agreement. 3 19. Indemnification. Contractor agrees to defend, indemnify and hold the City, its officers, and employees harmless from any liability, claims, damages, costs, judgments, or expenses, including reasonable attorney's fees, resulting directly or indirectly from an act or omission (including without limitation professional errors or omissions) of the Contractor, its agents, employees, or subcontractors in the performance of the Work and against all losses by reason of the failure of the Contractor fully to perform, in any respect, all obligations under this Agreement. 21. Insurance. During the term of this Agreement, Contractor must maintain the following insurance and furnish a certificate of insurance. The certificate must specifically state and verify that the contractor has the required insurance coverage: 1. Worker's Compensation Insurance a. Statutory Compensation Coverage b. Coverage B - Employers Liability with limits of not less than: $100,000 Bodily Injury by Disease per Employee $500,000 Bodily Injury by Disease Aggregate $100,000 Bodily Injury by Accident 2. Automobile Liability Insurance a. Minimum Limits of Liability: $1,000,000 - Per Occurrence- Bodily Injury and Property Damage Combined Single Limit. b. Coverages: X Owned Automobile X Non -owned Automobile X Hired Automobile 3. General Liability Insurance a. Minimum Limits of Liability: $1,000,000 - Per Occurrence $2,000,000 - Annual Aggregate $2,000,000 - Annual Aggregate applying to Products/Completed Operations b. Coverages: X Premises and Operations Bodily Injury and Property Damage X Personal &Advertising Injury X Blanket Contractual X Products and Completed Operations X Other; if applicable, please list: X City of City is named as Additional Insured The contractor must obtain insurance policy(ies) from insurance companies having an "AM Best" rating of A -(minus), Financial Size Category of VII or better, and be authorized to do business in 4 the State of Minnesota. An Umbrella or Excess Liability insurance policy may be used to supplement the Contractor's policy limits to satisfy the full policy limits required by the Contract. The contractor and authorized insurance representatives must maintain coverage in these amounts during the term of the contract and notify the City thirty (30) days before the required insurance is cancelled or changed. The insurance policies must name the City as an additional insured for the services provided under this Agreement and must provide that the Contractor's coverage will be the primary coverage in the event of a loss. A certificate of insurance on the City's approved form that verifies the existence of these insurance coverages must be provided to the City before work under this Agreement is begun. Any policy deductibles or retention shall be the responsibility of the Contractor. No deductible greater than $50,000 is allowed on any required insurance policy without prior approval of the City's attorney. 20. Governing Law. This Agreement will be controlled by the laws of the State of Minnesota. 21. Disputes. In an effort to resolve any conflicts that arise during or following the completion of the Work described in this Agreement, the dispute will first be submitted to non -binding mediation unless the parties mutually agree otherwise. The cost of mediation will be shared equally by the parties. 23. Attachments A. Scope of Services B. Ash Tree Injection Prices for City Property and Private Property Remaining page intentionally blank 5 SIGNATURES City of Stillwater By Tom Kozlowski, Mayor By Beth Wolf, City Clerk Contractor By: Name: Title: 6 Attachment A —Scope of Services Ash Tree Injection Services to the City of Stillwater Project Understanding The Emerald Ash Borer (EAB) threatens the lives of the thousands of ash trees located in the City of Stillwater (the "City"). As the City continues to prepare for this devastating infestation and infection, the City has agreed to enter a contract with Contractor to provide tree injection services for ash trees ("ash injections" or the "Work") within two separate areas: City -owned property and private property as specified herein (the "Project"). Project Goals • Protect ash trees from emerald ash borer infestation on City -owned properties, including parks. Treatments of City -owned trees will begin after City staff makes the decision to begin treatments. • Provide a bulk discount program to all private property owners within the City of Stillwater to encourage residents to proactively inject their ash trees growing in order to help preserve the City's tree canopy and the accompanying economic and environmental benefits. Project Areas Area 1- City property Ash trees on City property identified by the City as trees to receive injection treatments will begin after staff has made the decision to proceed with such Work. Unless City staff directs otherwise, all ash injections must be completed between June 1st and September 30th of each year, or before fall leaf color, whichever occurs sooner. Area 2 — Private property Homeowners will contact Contractor directly to initiate an inspection, receive a quote and provide permission to perform the Work. Contractor will inspect the ash trees on private property and determine whether they are appropriate for treatment and all invoices will be submitted directly to the homeowner, and the City shall have no liability for or involvement in the provision of such Work. All ash injections must be completed between June 1st and September 30th of each year or before fall leaf color, whichever occurs sooner. Project Period and Completion Dates The tree injection period will run from approximately June 1st —September 30th of each year. Contractor may reserve the right to group tree injections based on geographic proximity within the injection period in order to achieve the efficiency needed to provide a discounted rate. Injections will occur on trees that have fully expanded leaves and have not reached fall senescence (fall leaf B-1 color). The city forester or person designated by the City Manager reserves the right to extend or limit the time period based on seasonal conditions. Indemnification Contractor shall indemnify and hold harmless the City and its employees, and its residents and property owners from and against all claims, damages, losses and expenses including attorney's fees, arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense is: (a) Attributable to bodily injury, sickness, disease or death, or to injury to, or destruction of tangible property including the loss of use resulting there from, and (b) Caused in whole or in part by any negligent or wrongful act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them for whose acts any of them may be liable. Equipment and Treatment Specifications Upon request, Contractor will demonstrate proficiency with the injection equipment and knowledge of the products used to prevent EAB. Safety Standards: Contractor will use work methods, safety procedures and personal protective equipment conforming to all ANSI and OSHA standards in performing the work under this contract and will supply any Material Safety Data Sheets (MSDS) to the City upon request. Formulation Rates: It is the responsibility of the Contractor to follow all insecticide instructions. Any alterations in the formulations or equipment must be approved in advance by the city forester or person designated by the City Manager. In order to remain responsive to emerging research, the City reserves the right to request a change in formulation rates or application methods for the duration of the contract. Any such change and additional costs incurred would be agreed to in written correspondence between the Contractor and the City. Ash Trees 1) All injections of ash trees must be with a liquid formulation of 4% Emamectin benzoate. No substitutions of the formulations shall be allowed. 2) Contractor shall inject Emamectin benzoate at the medium rate specified chart in Attachments (B) and (C). Determination of dosage shall be on the inches of diameter at breast height (DBH) within specific diameter classes listed in Attachment (B) and (C). 3) Injections must be made at the root flare to ensure the best distribution of the insecticide throughout the tree. Equipment: Contractor will provide all necessary equipment to complete the Work under these specifications: B-2 1) Equipment will remain in proper operating condition throughout the term of the Agreement and RTC is responsible for cleaning and providing upkeep to the injection system on a daily basis. Any maintenance issues or repairs are the sole responsibility of Contractor. 2) Treatment technicians will use a high -helix drill bit and must replace the drill bits after every 100 DBH inches to maintain high efficiency. Drilled holes must be the size recommended by the injection equipment manufacturer. 3) Injection holes on ash must be drilled to a depth of approximately 1 inch below the bark to maximize delivery of Emamectin benzoate into ash trees. 4) Emamectin benzoate will be injected into ash trees using current industry standard injection systems that have efficacy data that supports their use, and follow all manufacturers' specifications. 5) All injected trees must be tagged with the year of injection clearly indicated on the tag. Contractor shall provide tags for all injected trees. The tags must be of a design and type that can persist on the tree for at least 3 years. Property Access and Notification Contractor shall not enter private property without having previously obtained permission from the property owner. If Contractor personnel desire to enter private property to access trees on a City owned property, it is their responsibility to notify the underlying property owner by knocking on the door at the time of the site visit or making a phone call ahead of time. Every attempt shall be made to contact the City forester to notify of the intent on accessing a City owned site through private property. Contract Supervision and Form of Order to Proceed The City shall refer residents interested in private property tree injections throughout the treatment period of June -September of each year in a format mutually agreed upon prior to the start of the Project. Private Property Tree Inspections Prior to recommending treatment, all proposed ash trees shall be inspected by a qualified Contractor employee. There may be instances when a tree is not in suitable health or condition to recommend treatment. Contractor shall have an individual experienced in communicating tree information to the general public to explain such decisions. The person assigned to inspect the trees shall be, at the very minimum, a Certified Minnesota Tree Inspector, or have a degree in forestry, or be an ISA Certified Arborist. The individual shall be qualified to diagnose emerald ash borer; and have experience evaluating tree condition. Additionally, the individual shall be able to B-3 explain the benefits and risks of all ash protection options, with regard to pollinators, water quality, human health, and tree health and condition. Hours of Operations and Uniform The City reserves the right to set limits on hours of operation for Work on Saturdays, Sundays and holidays. All weekend or holiday Work must be approved by the city manager ahead of time. Certified applicators and GPS staff shall wear company uniform and/or a high visibility/safety vest at all times during field operations. Every vehicle associated with the Project shall display a company logo or name. B-4 Attachment B—Prices for 2022-2023 • Public Trees: $4.10/DBH inch • Private Trees: $6.70/DBH inch City of Stillwater Washington County, Minnesota RESOLUTION 2022-XXX AMENDING CITY OF STILLWATER EMPLOYMENT POLICY MANUAL ON EMPLOYMENT OF RELATIVES AND DOMESTIC PARTNERS WHEREAS, the City of Stillwater is committed to fair and equitable treatment of all members of its workforce; and WHEREAS, the need for skilled expertise in a narrow labor market (e.g. public safety) support an amendment to the City's policy on employment relationships; and WHEREAS, to avoid situations that create actual, potential or perceived conflict of interest, the City has reviewed and amended its employment policy on employment of relatives and domestic partners; and WHEREAS, the amendments provide reasonable boundaries that align with national standards. NOW THEREFORE BE IT RESOLVED that the Stillwater City Council, hereby approves the revised employment policy specific to Employment of Relatives and Domestic Partners. Adopted by the Stillwater City Council this 18th day of January, 2022. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk POLICY: Employment of Relatives and Domestic Partners The City of Stillwater is committed to fair and equitable treatment of all members of its workforce and to create a work atmosphere that is free of both actual and apparent conflicts of interest that could compromise this principle. The City welcomes friends and relatives of City employees to be considered for employment under the City's usual hiring practices. However, to avoid situations that create actual, potential or perceived conflicts of interest or favoritism, the following reasonable boundaries shall apply: A. Family members or relatives of any employee or elected official may be hired only if they will not be working directly for or supervising a relative or working in a position to initiate or participate in decisions involving a direct benefit to the relative. B. Current employees who are relatives cannot be promoted or transferred into such a reporting relationship. The City, however, reserves the right to transfer or reassign any employee to another position within the same classification in order to avoid conflicts with any provision of this policy. C. Whenever possible, trainers should not be assigned to train relatives. Trainers are prohibited from entering into or maintaining personal or business relationships with any member they are assigned to train until such time as the training has been successfully completed and, if an employee, off probation. D. Supervisors, upon being notified of, or otherwise becoming aware of any circumstance that could result in or constitute an actual or potential violation of this policy, should take all reasonable steps to promptly mitigate or avoid such violations whenever possible. Supervisors should also promptly notify the Human Resources Manager of such actual or potential violations. E. Provision A shall not apply to the hiring of part-time, on -call fire department and temporary, seasonal employees. For the purpose of this section, the terms "family member or relative" shall mean spouse, parent, child (by birth, adoption or legal guardian), brother, sister, grandparent, parent -in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, uncle, aunt, nephew and niece. Employment of Relatives and Domestic Partners The City of Stillwater is committed to fair and equitable treatment of all members of its workforce and to create a work atmosphere that is free of both actual and apparent conflicts of interest that could compromise this principle. The City welcomes friends and relatives of City employees to be considered for employment under the City's usual hiring practices. However, to avoid situations that create actual, potential or perceived conflicts of interest or favoritism, the following reasonable boundaries does not restrict employment of more than one member of a family or persons related by blood or marriage. However, to avoid conflict of interest, the following shall apply: A. Family members or relatives of any employee or elected official No City employee may be hired only if they will not be working directly for or supervising a relative or working in a position to initiate or participate in decisions involving a direct benefit to the relative., transferred, or otherwise placed in the same department as his/her spouse, family mcmbcr, relative or domestic partner. B. Current employees who are relatives cannot be promoted or transferred into such a reporting relationship. The City, however, reserves the right to transfer or reassign any employee to another position within the same classification in order to avoid conflicts with any provision of this policy. No City employee shall take part in decisions to hirc, retain, promote or consider other employment actions concerning his/her spousc, family member, relative or domestic partner. C. Whenever possible, trainers should not be assigned to train relatives. Trainers are prohibited from entering into or maintaining personal or business relationships with any member they are assigned to train until such time as the training has been successfully completed and, if an employee, off probation. No City employee is to be assigned spousc, family mcmbcr, relative or domestic partner. D. Supervisors, upon being notified of, or otherwise becoming aware of any circumstance that could result in or constitute an actual or potential violation of this policy, should take all reasonable steps to promptly mitigate or avoid such violations whenever possible. Supervisors should also promptly notify the Human Resources Manager of such actual or potential violations. Provision A, above, shall not apply to the hiring of part time, on call fire department and temporary, sc\isonal employees. E. Provision A, above, shall not apply to the hiring of part-time, on -call fire department and temporary, seasonal employees. For the purpose of this section, the terms "family member or relative" shall mean spouse, parent, child (by birth, adoption or legal guardian), brother, sister, grandparent, parent -in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, uncle, aunt, nephew and niece. MEMORANDUM To: Mayor and City Counci From: Shawn Sanders, Direct r of Public Works Date: February 9, 2022 Subject: Acceptance of Work and Final Payment 2018 Street Improvement Project (Project 2018-02) DISCUSSION The work on the above project has been completed. The contractor, OMG Midwest dba Minnesota Paving and Materials (previously Hardrives Inc,), has submitted their application for payment and required information to allow for final payment. RECOMMENDATION Staff recommends that Council accept the work and authorize final payment to OMG Midwest dba Minnesota Paving and Materials (Previously Hardrives Inc.), in the amount of $101,771.50 ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a motion adopting Resolution No. 2022- , ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR 2018 STREET IMPROVEMENT PROJECT (PROJECT 2018-02). City of Stillwater Washington County, Minnesota RESOLUTION 2022- ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR 2018 STREET IMPROVEMENT PROJECT (Project 2018-02) WHEREAS, pursuant to a written contract signed between the City and OMG Midwest, dba Minnesota Paving and Materials (Previously Hardrives Inc.), for improvement of the 2018 Street Improvement Project (Project 2018-02) and their work has been completed with regard to the improvement in accordance with such contract, BE IT FURTHER RESOLVED, That the city clerk and mayor are hereby directed to issue a proper order for the final payment of $101,771.50 on such contract, taking OMG Midwest, dba Minnesota Paving and Materials (Previously Hardrives Inc.), receipt in full. Adopted by the Stillwater City Council this 15th day of February, 2022. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk MEMORANDUM To: Mayor and City Council From: Shawn Sand rirector of Public Works c Date: February 9, 2/2 Subject: Acceptance of Work and Final Payment 2020 Street Improvement Project (Project 2020-02) DISCUSSION The work on the above project has been completed. The contractor, T.A Schifsky, has submitted their application for payment and required information to allow for final payment. RECOMMENDATION Staff recommends that Council accept the work and authorize final payment to T.A. Schifsky in the amount of $105,671.37 ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a motion adopting Resolution No. 2022- , ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR 2020 STREET IMPROVEMENT PROJECT (PROJECT 2020-02). City of Stillwater Washington County, Minnesota RESOLUTION 2022- ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR 2020 STREET IMPROVEMENT PROJECT (Project 2020-02) WHEREAS, pursuant to a written contract signed between the City and T.A. Schifsky for improvement of the 2020 Street Improvement Project (Project 2020-02) and their work has been completed with regard to the improvement in accordance with such contract, BE IT FURTHER RESOLVED, that the city clerk and mayor are hereby directed to issue a proper order for the final payment of $105,671.37 on such contract, taking T.A. Schifsky receipt in full. Adopted by the Stillwater City Council this 15th day of February, 2022. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk MEMORANDUM TO: Mayor and City Council R. 4 FROM: Reabar Abdullah, Assistant City Engineer DATE: February 10, 2022 RE: Lake McKusick Sediment Removal Project 2020-08 phase 2 DISCUSSION Over the years, sediment has been collecting at the north west and south east outlet of Lake McKusick. The north west sediment was removed last year and was funded through a cost share agreement between the City and Brown's Creek Water Shed. Invitations were sent out to several contractors to submit quotes for removal of the sediments at the south east outlet of Lake McKusick. We received five quotes from different contractors, the lowest quote from Fitzgerald Excavation & Trucking Inc. at $57,375, plus $5.00/ton for the land fill site to take the excavated materials for a total of $68,625. This location is outside the Brown's Creek Water Shed District and would have to be funded through City funds. The funds are available in the Storm Water operating budget for 2022. RECOMMENDATION It is recommended that Council approves the quote submitted by Fitzgerald Excavation & Trucking Inc. for Lake McKusick Sediment Removal Project 2020-08 Phase 2 and enter into an agreement. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion approving the quote submitted by Fitzgerald Excavation & Trucking Inc. for Lake McKusick Sediment Removal Project 2020-08 Phase 2 and enter into an agreement. TO: FROM: DATE: SUBJECT: iliwater Administration Mayor & City Council Tom McCarty, City Administrator February 11, 2022 St. Croix Valley Recreation Center Dome Replacement Project — Final Reconciliation BACKGROUND INFORMATION: The City Council authorized contracts for a Dome Replacement Project at the St. Croix Valley Recreation Center in 2019. The project scope included replacement of Dome Structure and Athletic Turf and ancillary facilities at the Rec Center. The total budget for the project was $5,285,000. Major funding sources included Rec Center Fund Balance, user pledges, City general obligation bonding proceeds and other funds. The City retained a construction management firm to assist in managing the bid process and serve as the City's agent during the construction project. The project was deemed substantially complete during the summer of 2020, though a number of punch list items carried forward for nearly 12 months thereafter. With the project now complete, the Finance Department has completed a final reconciliation of project costs related to the original project budget. From the project onset, there were project scope elements that put pressure on the project budget — many items that needed to be addressed to complete the project in viable fashion. Project issues included: unforeseen onsite conditions (hidden items not shown on as built diagrams); upgrades to meet building code/electrical code standards; owner requested change orders for quality control; changes in project management principals in the A&E firm and the construction management firm. As staff recognized that the project cost would likely exceed the overall budget, negotiations ensued with subcontractors, the A&E firm and the construction management firm to conduct value engineering to mitigate costs and share in some of the cost overrun on the project. Following protracted discussions and agreements, the final reconciliation results in a project overage of $230,820, or roughly a 4.4% cost overrun on the Dome project. The project overrun costs were drawn from the City Capital Projects Fund. In order to provide final reconciliation of the Dome Replacement project, the City should transfer $230,820 from the Rec Center Special Revenue Fund to the Capital Projects Fund. The 2020 audited Rec Center fund balance is $2,198,256. Staff recommends that the City Council approve the attached Resolution Authorizing a Transfer of $230,820 from the Recreation Center Special Revenue Fund to the Capital Projects Fund as Final Reconciliation of the St. Croix Valley Recreation Center Dome Replacement Project. 216 4th Street N, Stillwater, MN 55082 651-430-8800 Website: www.ci.stillwater.mn.us City of Stillwater Washington County, Minnesota RESOLUTION 2022- RESOLUTION AUTHORIZING A TRANSFER OF $230,820 FROM THE RECREATION CENTER SPECIAL REVENUE FUND TO THE CAPITAL PROJECTS FUND AS FINAL RECONCILIATION OF THE ST. CROIX VALLEY RECREATION CENTER DOME REPLACEMENT PROJECT WHEREAS, the City Council authorized contracts for a Dome Replacement Project at the St. Croix Valley Recreation Center in 2019, including replacement of Dome Structure and Athletic Turf and ancillary facilities with a project budget of $5,285,000; and WHEREAS, major funding sources included Rec Center Fund Balance, user pledges, City general obligation bonding proceeds and other funds; and WHEREAS, the project was deemed substantially complete during the summer of 2020, with punch list items completed over the next twelve months; and WHEREAS, during the course of the project, unforeseen onsite conditions, and owner requested change orders led to the overall project cost exceeding the original budget by $230,820, as verified by the City Finance Department project reconciliation; and WHEREAS, in order to provide final reconciliation of the Dome Replacement project, the City should transfer $230,820 from the Rec Center Special Revenue Fund to the Capital Projects Fund. THEREFORE, BE IT RESOLVED, that the City Council of Stillwater, Minnesota, hereby authorizes a transfer of $230,820 from the Recreation Center Special Revenue Fund to the Capital Projects Fund for fiscal year 2021 as final reconciliation of the St. Croix Valley Recreation Center Dome Replacement Project. Adopted by the Stillwater City Council this 15th day of February, 2022. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk StiIit. Administration TO: Mayor & Council FROM: Beth Wolf, City Clerk SUBJECT: St. Croix Valley Recreation Center and Lily Lake Arena Management Agreement DATE: February 10, 2022 The annual management agreement for the Recreation Center and Lily Lake Arena is past due for renewal. The facilities have been very well managed by St. Croix Caterers, Inc. since 1998 and the management fee of $35,000 per year has not risen since the beginning. All employees of the facility are employees of St. Croix Caterers and Doug Brady, the manager, does an excellent job of keeping both facilities full and sustaining the needs of the various groups. RECOMMENDATION Renew the contract at the annual rate of $35,000 and amend the contract for 2 years instead of 1 year to cover 2021 and 2022. ACTION REQUIRED If Council wishes to implement the staff recommendation, they should pass a motion approving the St. Croix Valley Recreation Center and Lily Lake Arena Management Agreement with St. Croix Caterers, Inc. ST. CROIX VALLEY RECREATION CENTER AND LILY LAKE ARENA MANAGEMENT AGREEMENT This Management Agreement ("Agreement") is made this 15th day of February, 2022 between the CITY OF STILLWATER, a Minnesota Municipal Corporation (the "City"), and HOME RULE CITY OF THE THIRD CLASS with offices at 216 N. 4th Street, Stillwater, MN 55082, and ST. CROIX CATERERS, INC., a Minnesota Corporation, with offices at 301 S. Second Street, Stillwater, MN 55082 ("St. Croix"). WITNESSETH The City is the owner of the Lily Lake Ice Arena, 1208 Greeley Street S and the St. Croix Valley Recreation Center, 1675 Market Drive, Stillwater, Minnesota, which features two (2) indoor ice rinks, one (1) outdoor ice rink and a multipurpose domed field house (collectively, the "Facilities"). St. Croix is in the business of managing and marketing ice rinks and sports and entertainment facilities. St. Croix has the knowledge and expertise to manage and market the Facilities. NOW, THEREFORE, in consideration of mutual promises and other consideration the parties agree as follows: ARTICLE I OPERATING CONDITIONS Section 1. Term 1.01 Commencing January 1, 2021 and continuing until December 31, 2022, St. Croix will provide the City with the services set forth in this Article. Notwithstanding the foregoing, the City will have a right to terminate this Agreement, for its convenience, upon not less than sixty (60) days prior written notice to St. Croix. In this event the City must pay to St. Croix all amounts owing to St. Croix and accrued through the date of termination, it being understood that the purpose of this termination right is to comply with so-called "safe harbor" guidelines for management contracts under Section 1301(e) of the Tax Reform Act of 1986. Section 2. Responsibilities 2.01 St. Croix's Responsibilities: a. Marketing and Promotion. St. Croix must perform all marketing activities, which will be undertaken to maximize the use of the Facilities by all persons, provide maximum revenue, as defined in Paragraph 2.01(n) below. St. Croix will conduct a promotional campaign for the Facilities in accordance with a plan for promotion, which must be prepared and submitted, to the City for approval within forty-five (45) days after the date of the agreement. b. Scheduling. St. Croix must develop and maintain all schedules for events held at the Facility and scheduling must be accomplished in accordance with a rate schedule and facility use policy established by City policy, applicable law, and in a manner to maximize the use of the Facilities so as to provide maximum revenue, for the City. c. Concessions. St. Croix will provide concession services at the Facilities for the sale, through manual service, vending machines and other methods (collectively, "Concessions"). d. Maintenance. St. Croix must perform all minor maintenance of the Facilities; provided that the responsibilities are limited to ordinary and routine maintenance. e. Custodial and Cleaning Services. St. Croix must provide all routine cleaning and janitorial services at the Facilities. f. Pest Control. St. Croix must perform all necessary pest control services, whether performed by St. Croix or a pest control service engaged by St. Croix. Snow Removal. St. Croix must perform all snow removal services on the pathways and sidewalks adjacent to the Facilities. h. Trash Removal. St. Croix is responsible for removal of all trash from the Facilities and agrees that it will not permit any employee, to place refuse outside the buildings on the Facility, except in designated Dumpsters, the location of which must be approved by the city. i. Operational Services. St. Croix will direct all services required to stage (set up and take down) the Facilities for each event including, but not limited to, loading in and loading out the ice rink, dasher boards, the soccer floor and other sports event setups. St. Croix must hire and manage all management staff, ticket sales personnel, ushers and other personnel required for the operation of the Facility, including, but not limited to, ticket taking, program distribution and assistance to patrons general, including the handicapped. Ticket Sales. St. Croix must perform all aspects of ticket sales for events and activities including computerized tickets. Ticket sales services will include ordering, selling and accounting for tickets, reporting ticket revenues for a given event for each user of the Facility, cash and credit card processing, complete auditing and accounting for each event. k. Security. St. Croix must arrange for proper security for events at the Facility and for general security when events are not in progress. The security may be provided by St. Croix or by contract, in its discretion. St. Croix must review exterior crowd management and traffic control with the Stillwater Police. 1. Licenses and Permits. St. Croix must obtain and maintain, on behalf of the City, all licenses and permits necessary for management and operation of the Facilities. g• m. Separate Fund Established. On or before the effective date of this Agreement, the City will establish separate funds, separate from any other City funds which will be the exclusive use of all receipts and disbursements related to this Agreement ("Sports Facilities Fund"). n. Collection of Revenues. St. Croix will be responsible for the collection of all revenue. "Revenue" is defined as the total amount received by St. Croix or any other person or entity operating on St. Croix's behalf from third parties, directly or indirectly arising out, or the connected with and on behalf of the facility, including without limitation rental fees, use fees, concession sales, transactions for cash, less applicable taxes and except for contributions, interest earnings or other Revenues that may be collected by the City from time to time. All Revenues generated by the use of the Facilities and collected by St. Croix will be deposited by St. Croix in a designated depository within twenty-four (24) hours of receipt. The City will also deposit any Revenues it may collect from time to time related to the Facilities in the appropriate depository. The City is authorized at any time to obtain information and records from St. Croix concerning proof of payment and verify and inspect any records. o. Disbursements. The City will make disbursements from the Sports Facilities Fund to pay budgeted operating expenses. Any authorized expense incurred by the City or by St. Croix must be disbursed by the City from the Fund. St. Croix must use a purchasing system approved by the City and similar to the purchasing system established for other City funds. Meetings. St. Croix must, upon ten (10) days written notice, attend meetings held by the City of Stillwater Parks and Recreation Commission for the purpose of providing reports on the operations of the Facilities and/or to discuss issues or problems concerning the operations of the Facilities. Attendance at meetings held by the City Council will also be required, upon ten (10) days written notice, for discussion of issues or problems that may require such meetings. 2.02. City's Responsibilities: a. Operating Hours. Determine the operating hours and rate schedule of the Facilities and its various components in consultation with St. Croix. b. Trash Removal. Haul trash from the site, provided trash is placed in dumpsters provided by the City. c. Snow Removal. Plow snow from parking lot areas to be used by visitors to the Facilities and St. Croix staff. P. d. Maintenance. Maintain all outdoor areas of the Facilities unless specifically listed as a St. Croix responsibility. e. Marketing. Assist St. Croix when possible in its promotion and marketing efforts. f. Fee Approval. Approve all fees to be charged by St. Croix, including "mark-up" for resale items such as sports equipment and food and beverages. g. Bond Payments. Make all debt service payments in connection with the Tax exempt Revenue Bonds used to construct the project and all related accounting and legal services associated with this bond issuance. It is understood that the debt service payments are to be made from Revenues generated by the Facilities, to the extent available. h. Budget. Approve and/or amend the annual budget and work program as specified in Section 3.01. Section 3. Budget and Revenue Reports 3.01 The City, in consultation with St. Croix, will develop an estimated Revenue and Expense Budget for the period beginning January 1, 2021 and ending December 31, 2022. The budget will be used as a tool for the effective management of the Facilities and for evaluating the results of operations. The City and St. Croix will use their best efforts to ensure the effective management of Revenues and expenses related to the Facilities. 3.02 The proposed budget must be reviewed by St. Croix within thirty (30) days after submission. Upon approval by St. Croix, which approval will not be unreasonably withheld, the proposed annual budget will become the final budget for the period until December 31, 2022. 3.03 St. Croix and the City may revise the Budget at any time by mutual written agreement. 3.04 Within fifteen (15) days after the end of each calendar month and within forty-five (45) days after the end of the Contract Year, St. Croix must deliver to the City a true and correct statement certified as true and correct by an officer of St. Croix, of all Revenues of the preceding calendar month and Contract Year, as the case may be, together with any reasonable supporting documentation requested by the City. 3.05 St. Croix must deliver to the City on a daily basis a copy of the deposit made for that day and a revenue report by type of Revenue, including dollar amount and purchaser that reconciles to the daily deposit. Revenue reports for Saturday and Sunday deposits will be delivered to the City on the next business day. Section 4. The Management Fee. Additional Fees 4.01 St. Croix will be paid a fee equal to five percent (5%) of the gross revenues ("Management Fee"), not to exceed a total fee of thirty-five thousand and no/100 dollars ($35,000.00) for providing management services. The fee will be paid as follows: The fees will be paid at the rate of two thousand nine hundred sixteen and no/100 dollars ($2,916.00) per month thereafter to the end of the Agreement. The final payment will be adjusted, if necessary, so that the total fees do not exceed the lessor of five percent (5%) of the gross revenues or thirty-five thousand and no/100 dollars ($35,000.00). If after the adjustment the fees paid to St. Croix exceed five percent (5%) of the gross revenues or thirty-five thousand and no/100 dollars ($35,000.00), St. Croix must rebate to the City the amount overpaid. St. Croix will pay any rebate due to the City no later than thirty (30) days after the expiration of this Agreement. In the event of underpayment, any amount due to St. Croix will be paid no later than thirty (30) days after the expiration of this agreement. 4.02 The Management Fee is based upon an evaluation of the responsibilities of each party under existing circumstances. In the event of a substantial change in responsibilities based upon changed circumstances, the parties agree to meet and confer with regard to a modification of the Management Fee that is commensurate with the changed responsibilities. Section 5. Payment of Management Fees Personal Services & Operating Expenses 5.01 From the Sports Facility Fund, the City will pay the Management Fee on the first business day of each month for the preceding month and will pay the Personal Services Expenses, as defined in attached Exhibit B as developed pursuant to Paragraph 3.01 above, as they are incurred in the ordinary course of business and within twenty (20) days after receipt of a Personal Service Expense invoice from St. Croix. Those portions of the Operating Expenses that will remain the responsibility of the City and will be paid directly by the City are defined on Exhibit C as developed pursuant to Paragraph 3.01 above. 5.02 In the event that the Sports Facility Fund is insufficient to cover the Operating Expenses and the Management Fee due and payable during a month, the Deficiency will be paid by the City. 5.03 Representatives of St. Croix's management and the City must meet not later than the twentieth (20th) day of each calendar month to review revenues and operating expenses for the prior calendar month. ARTICLE II CONCESSIONS Section 6. Operations 6.01 St. Croix will cause the Concessions to be operated and conducted so that all persons who patronize the Facility will always be promptly and satisfactorily served. All foods and beverages sold must always be of the highest standard of quality and purity, must be stored and handled at all times consistent with excellent standards of sanitation, preservation and purity, must always be well prepared and satisfactorily served and must always conform to the requirements of all applicable federal, state and municipal laws, statutes, ordinances and regulation. No imitation, adulterated or misbranded commodities may be stored, displayed or sold by St. Croix or any employees or contractors. 6.02 The City and St. Croix acknowledge that it is not always feasible to operate all the Concessions on a daily basis. Periodically, the City and St. Croix will confer in an effort to agree upon the nature and scope of operation, which is consistent with their respective interests. St. Croix will provide reasonable and adequate service consistent with the activities at the location for each event. 6.03 The City reserves the right to contract with others to provide all or part of the concessions, and before doing so the City will meet and confer with St. Croix with regard to the nature and scope of the contract in an effort to insure that the contract is consistent with their respective interests. Section 7. Capital Improvements Equipment Repair and Maintenance 7.01 It may be desirable to consider additional capital improvements ("Additional Capital Improvements") and the purchase of additional equipment ("Additional Equipment") for the Premises. At any time St. Croix or the City may request a meeting to confer to consider the advisability of any Additional Capital Improvements and Additional Equipment. No purchases of Additional Capital Improvements or Additional Equipment may be undertaken without the prior written agreement of the City. 7.02 St. Croix must maintain and repair the Equipment, the Additional Equipment, and replacements thereof, the Additional Capital Improvements and replacements thereof in accordance with the Budget and all manufacturers' warranty and preventive maintenance requirements, and the cost thereof. 7.03 The City, at its expense and not as an Operating Expense, must replace all Equipment, Additional Equipment, Additional Capital Improvements, and replacements, using prudent business judgment giving due effect to the nature, age, obsolescence and imminent obsolescence of such assets. 7.04 St. Croix will be responsible for the ordinary housekeeping and cleaning of the Facility and the Equipment, Additional Equipment and Additional Capital Improvements. ARTICLE III GENERAL TERMS AND CONDITIONS Section 8. Representation of the City 8.01 The City represents and warrants to St. Croix as an inducement to St. Croix entering into this Agreement, that it is the City's intent that the Facility will be permitted to be open to the paying public in a manner consistent with industry practices. Section 9. Standard of Operation 9.01 St. Croix represents and warrants to the City that it will maintain an efficient and high quality operation at the Facility comparable to other locations containing facilities similar to those of the Facilities. Section 10. Accounting Records, Reports and Practices 10.01 St. Croix must maintain accounting records relating to the Facilities using accounting practices in accordance with generally accepted accounting principles consistently applied. 10.02 St. Croix must establish internal financial control policies and practices which are in accordance with generally accepted standards in the industry and reasonably acceptable to the City. 10.03 The City will have unlimited access to all accounting records and supporting documentation of St. Croix relating to the Facility during the term of this Agreement and for a period of three (3) years thereafter. The right to access will be exercised in a reasonable manner. Section 11. Default, Right to Cure, Consent to Jurisdiction and Waiver of Jury Trial 11.01 It will be an event of default ("Event of Default") hereunder if either party hereto fails to pay or deposit sums due by one party to the other within seven (7) days after written notice by the other of such failure, or a. Fails to perform or comply with any other obligation of such party hereunder within thirty (30) days after written notice by the other of such failure (which notice will specify, in sufficient detail, the specific circumstances so as to give the defaulting party adequate notice and the opportunity to cure the same); provided however, that if the default is of a nature that it cannot be cured within thirty (30) days, then the defaulting party will not be deemed in default hereunder if it commences to cure the default within ten (10) days after the effective date of the notice of such default and diligently process to cure such default within ninety (90) days after the effective date of notice. 11.02 The parties agree that it is in their best interests to resolve any disputes or defaults, and, accordingly, agree, that prior to the exercise of any remedy granted hereunder, at law or in equity, upon an Event of Default, the parties will, in good faith, consider alternative dispute resolution procedures, including, without limitation, arbitration and mediation. The party who wishes to exercise its remedies will notify the other party thereof, which notice will specify the alternative dispute resolution mechanism that the exercising party wishes to employ (the "Exercise Notice"). The parties will attempt in good faith to resolve the default by the alternative dispute resolution mechanism to which they agree, (including, without limitation, the binding nature of any such alternative dispute resolution proceeding); provided however that if no such resolution has been achieved within ninety (90) days after the effective date of the Exercise Notice, the exercising party may proceed to exercise its other remedies, including, without limitation, termination of this Agreement. 11.03 The parties and each of them hereby irrevocably submits to the jurisdiction of Washington County Minnesota District Court over any action or proceeding arising out of or relating to this Agreement any other document evidencing the transaction contemplated by this Agreement. Section 12. Insurance 12.01 In connection with the employment of its employees, St. Croix will pay all applicable social security, re-employment, workers' compensation or other employment taxes or contributions of insurance, and will comply with all federal and state laws and regulations relating to employment generally, minimum wages, social security, re- employment insurance and worker's compensation. St. Croix will indemnify and hold harmless the City from all costs, expenses, claims or damages resulting from any failure of St. Croix to comply with this Section 12.01. 12.02 The City will procure and maintain a General Comprehensive Liability policy covering operations of the City at the facility and will name St. Croix as an additional insured on this policy with a combined single limit of the City's legal tort liability Limit as set by the Statutes of Minnesota. 12.03 City must procure all Risk Property Insurance for the completed value of the Facility to cover the Facility including St. Croix's use, occupancy and operation of the Facility against the perils of fire and other perils normally covered by an All Risk policy. The City must be named insured on the property insurance. The City and St. Croix agree to waive all rights against each other, and each other's subsidiaries, affiliates, agents and employees, for damages covered by the property insurance. Section 13. Indemnity 13.01 St. Croix agrees to indemnify, hold harmless, protect, and defend City or City's agents, representatives and any affiliated or related entities against any and all claims, loss, liability, damages, costs and expenses, including reasonable attorney's fees, that are alleged to have occurred as a result of or due to the breach of contract, negligence or willful misconduct of St. Croix, its agents, consultants, subcontractors, employees or representative, to the extent that such claim, loss, liability, damage, cost or expense is alleged to have been caused by St. Croix, its agents, consultants, subcontractors, employees or representative. St. Croix hereby waives any claims it may, now or in the future, have against City, which claims are or should have been covered by the insurance specified in this Agreement. By this indemnity, which is not intended to be the procurement of insurance, the City in no way knowingly or intentionally waives its "maximum liability" as specified in Minn. Stat. §466.04. Section 14. Damage to and Destruction of the Location 14.01 If all or part of the Location is rendered untenantable by damage from fire and other casualty which, in the reasonable opinion of the City, a. Can be substantially repaired under applicable laws and governmental regulations within three hundred sixty-five (365) days from the date of such casualty (employing normal construction methods without overtime or other premium), the City will forthwith at its own expense repair damage other than damage to its improvements, furniture, chattels or trade fixtures. During the period during which the Facility or any part thereof remains untenantable until the Facility resumes full operation. i. The Management Fee must be reduced accordingly, and St. Croix and the City must jointly decide on an operating budget for the duration of the repair period and jointly determine whether to retain personnel during the repair period, and ii. Subject to applicable law, the term of the Agreement will be extended by the amount of time in which the Facilities are closed to the general public due to the damage. b. Cannot be substantially repaired under applicable laws and governmental regulations with three hundred sixty-five (365) days from the date of such casualty (employing normal construction methods without overtime or other premium), then the City must notify St. Croix thereof. In such case, either the City or St. Croix may elect to terminate this Agreement as of the date of the casualty by written notice delivered to the other. Section 15. Employees 15.01 All persons engaged at the Facility in operating any of the services hereunder are the sole and exclusive employees of St. Croix and must be paid by St. Croix. In connection with the employment of its employees, St. Croix will pay all applicable social security, reemployment insurance, workers' compensation or other employment taxes or contributions to insurance plans, and retirement benefits, and must comply with all federal and state laws and regulations relating to employment generally, minimum wages, social security, re-employment insurance and worker's compensation, and will defend, indemnify and save the City harmless from any responsibility therefore. St. Croix must comply with all applicable laws, ordinances and regulations including, without limitation, those pertaining to human rights and nondiscrimination set forth in Minn. Stat. §181.59, Minn. Stat. Ch. 363 and the Stillwater City Code as the same may be amended from time to time, all of which are incorporated herein by reference. Notwithstanding any provision of this Agreement to the contrary, this Agreement may be canceled or terminated by the City for a violation of this paragraph, in addition to the penalty provisions which may be invoked by the City pursuant to the above cited statutes and ordinances. 15.02 St. Croix will employ trained and neatly dressed employees and the employees must conduct themselves at all times in a proper and respectful manner. Any dismissal must be in accordance with applicable federal, state or local laws which may be in effect, and St. Croix will defend, indemnify and save the City harmless from any claim, cause of action, expense (including attorneys' fees), loss, cost or damage of any kind or nature arising there from, except in the case of express written direction from the City. Section 16. Nonwaiver 16.01 The failure of either party at any time to enforce a provision of this Agreement will in no way constitute a waiver of the provision, nor in any way affect the validity of this Agreement or any part hereof, or the right of the party thereafter to enforce each and every provision hereof. Section 17. Amendment 17.01 The parties may amend this Agreement only by written agreement executed by the parties. Section 18. Choice of Law 18.01 The laws of the State of Minnesota will govern the rights and obligations of the parties under this Agreement. Section 19. Severability 19.01 Any provision of this Agreement decreed invalid by a court competent jurisdiction will not invalidate the remaining provisions of this Agreement. Section 20. Notices 20.01 Any notice required herein will be in writing and will be deemed effective and received (a) upon personal delivery; (b) five (5) days after deposit in the United States mail, certified mail, return receipt requested, postage prepaid; or (c) one (1) business day after deposit with a national overnight air courier, fees prepaid, to St. Croix or City at the following addresses: If sent to the City: City Administrator City of Stillwater 216 North 4th Street Stillwater, MN 55082 If sent to St. Croix Catering: Richard Anderson St. Croix Catering, Inc. 301 South Second Street Stillwater, MN 55082 20.02 The City's representative to St. Croix in connection with Facility operations will be the City Administrator or a person named by the City and Consultant shall designate the St. Croix On -site Manager. Either party may designate an additional or another representative or address for notices upon giving notice to the other party pursuant to this paragraph. For the purposes of this Agreement, "business day" will mean a day which is not a Saturday, a Sunday or a legal holiday of the United States of America. Section 21. Force Majeure 21.01 Neither party will be obligated to perform hereunder, and neither will be deemed to be in default, if performance is prevented by fire, earthquake, flood, act of God, riot, civil commotion or other matter or condition of like nature, including the unavailability of sufficient fuel or energy to operate the Location, or any law, ordinance, rule, regulation or order of any public or military authority stemming from the existence of economic controls, riot, hostilities, war or governmental law and regulations. 21.02 In the event of a labor dispute which results in a strike, picket or boycott affecting the Facility or the services described in the Agreement, St. Croix will not be deemed to be in default or to have breached any part of this Agreement. 21.03 Notwithstanding any other provision of this Agreement, in the event that the State of Minnesota changes or terminates the statutory authority of the City for building, operating and maintaining the Facilities, and the changes make this Agreement impractical or unlawful to carry out, the City has the right to terminate this Agreement. Section 22. Integration 22.01 This Agreement and all appendices and amendments hereto embody the entire agreement of the parties relating to the services to be provided hereunder. There are no promises, terms, conditions or obligations other than those contained herein, and this Agreement will supersede all previous communications, representations, or agreements, either oral or written, between the parties hereto. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the day and year first above written. CITY OF STILLWATER Ted Kozlowski, Mayor Beth Wolf, City Clerk STATE OF MINNESOTA ) )s.s. COUNTY OF WASHINGTON ) On this day of , 2022, before me, a Notary Public within and for said County, appeared Ted Kozlowski and Beth Wolf, to me personally known, who, being by me duly sworn, did say that they are, respectively, the Mayor and City Clerk of the City of Stillwater, and that this instrument was signed and sealed on behalf of the City by authority of its City Council, and they acknowledged the said instrument was the free act and deed of the City. Notary Public ST. CROIX CATERERS, INC. Richard Anderson, President STATE OF MINNESOTA ) )s.s. COUNTY OF WASHINGTON ) On this day of , 2022, before me, a Notary Public within and for said County, appeared Richard Anderson to me personally known, who, being duly sworn, did say that he is the President of St. Croix Caterers, Inc. and that this instrument was signed as the free act and deed of the corporation. Notary Public City of Stillwater Washington County, Minnesota RESOLUTION 2022-xxx ACCEPTING BID AND AWARDING CONTRACT FOR STILLWATER PUBLIC LIBRARY 2022 ROOF REPLACEMENT PROJECT WHEREAS, pursuant to an advertisement for bids for the Stillwater Public Library 2022 Roof Replacement Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; and BIDDER BID AMOUNT Allstar Construction, Maple Plain, MN $308.910 Berwald Roofing Company Inc., N. St. Paul, MN $577,300 Palmer West Construction Company Inc., Rogers, MN $597,800 McDowall Company, Waite Park, MN $630,700 WHEREAS, it appears that Allstar Construction is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Allstar Construction in the name of the City of Stillwater for the Library Roof Replacement project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the City Council this 15th day of February 2022 CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST Beth Wolf, City Clerk GARLAND since 1895 Friday, February 4, 2022 Mr. Mick Greiner Facilities Manager City of Stillwater 216 4th St N Stillwater, MN 55082 Dear Mr. Greiner: THE GARLAND COMPANY, INC. HIGH PERFORMANCE BUILDING ENVELOPE SOLUTIONS TROY THOMPSON MN Representative 612-991-4651 E-Mail:tthom sarlandind.com Yesterday bids were opened to tally results for the 2022 roof replacement project at the Public Library. Please see the attached tally sheet identifying the bid results and the roof map illustrating the areas to be completed as part of this project. Based upon the received bids Allstar Construction is the lowest responsible bidder. They were contacted, had an opportunity to review their bid, and confirmed their intention to complete the project as specified. Therefore, it is our recommendation to award the Base Bid in the amount of $308,910. If you have any further questions or require any further assistance please feel free to contact me. Thank you and I look forward to seeing this project through its completion. Sincerely, Troy Thompson The Garland Company iliwater. TNF e'nTWRL,'-`'F OF MINNESOTA 2022 Roof Replacement Project - Public Library Bid Results: February 3rd, 2022 Contractor BASE BID 5% Bid Bond Unit Price: deck replacement Addenda #1 Allstar Construction Berwald Roofing $308,910 yes, received $6.00 yes, noted $577,300 yes, received $9.00 yes, noted McDowall Company $630,700 yes, received $18.00 yes, noted Palmer West Construction $597,800 yes, received $8.00 yes, noted Stillwater Public Library 224 Third Street North Stillwater, MN 55082 Copper Gutters Modified Built -Up Roof Not In Contract INDEX OF DRAWINGS Al — Cover Page A2 — Scope of Work D1 — Details 2022 Roof Replacement Project Pre -bid Meeting: 1-20-22 Bids Due: 2-3-22 (New soldered copper gutters New modified built-up roofs New soldered copper gutters jllwater. SO HEMS IS OF PROPMETAR TORE MIDIS SUBMITTED PERK SION THE ORIGISSTISD COMPANY IS DISCLOSURE TO OTHERS IS PROXIBDED FOR rvo. DATE REVISION DESC. 01 1-30.42 BID SET Stillwater, MN 55082 SHEET TITLE: COVER PAGE SHEET NO. Al City of Stillwater 2021 Practical Strategic Vision Update - As of December 2021 Key: O* = Added item from July 2021 work session, = In progress GOAL I Develop Organizational Excellence Strategic Initiative: Maintain High Community Standards ACTION RESPONSIBLE PARTY TIMELINE IMPLEMENTATION OUTCOME/MEASURE STATUS Develop program & service outcomes to measure performance; implement State of Minnesota performance management plan for City City Administrator, Dept. Heads, City Council On going: Resolution to participate in state program to Council January 2020. Departments establish perf. outcomes; results included in annual reports. State approves application for Performance Plan; performance outcome reports due annually. Ongoing - Dept. annual reports issued in April. Polco survey tool collects monthly data, results included in annual reports. State Performance Measures program report filed annually, beginning in 2020. ADA Study results presented 1st quarter 2020. Strategic Initiative: Increase Organizational Excellence ACTION RESPONSIBLE PARTY TIMELINE IMPLEMENTATION OUTCOME/MEASURE STATUS Develop staff performance evaluation City Administrator, HR Manager, City 3rd Quarter 2016 - 2018 Performance evaluation system implemented; annual Initiated in 2016; system implemented and operational 2018. Refresher system and conduct regular performance evaluations Clerk evaluations being conducted. training offered in 2019. Value City employees - create professional City Administrator, HR Manager, Dept. Proposals to be included in Employees motivated to seek professional development and Revised recruitment process, orientation /on -boarding process. Staff development opportunities; Heads annual budget advancement opportunities; training programs & mgmt. training / develop plan for requests provide higher quality leadership programs offered in 2020. transitioning staff/ leadership succession planning, and employee orientation programs customer service. Wellness team, Safety & Risk Mgmt. Committee, and Labor /Mgmt. Insurance Work Group formed and active. Lunch & learn program initiated. 49ers labor mgmt. work team convened & active. Engaged in Leadership in the Valley program. Chief of Police and Community Development Director positions - comprehensive recruitment & selection process conducted in house. *COVID-19 Preparedness Plan developed June 2020, modified in Fall 2020 and 2021. O* Conduct Wage Schedule City Administrator, 3rd & 4th Wage Schedule updated based Consultant completed Wage Schedule Market Update to Enhance HR Manager, City Quarter 2021, 1st on market analysis - market review Dec. 2021; City Council Staff Recruitment/Retention Council, Consultant Quarter 2022 adjustments maintain wage rates comparable to overall market to recruit/retain staff accepted results, authorized implementation of adjustments to wage schedule - underway in 2022. QQ Implement Software City Administrator, Review as part Implement one integrated Requested and removed from budget in Integration Finance Director, IT Manager, Other of Annual Budget Process software package for Depts to eliminate duplicate information 2019 and 2020. Analysis underway as part of IT Division Operational Review. depts as needed and increase efficiency Community Development budgeted for customer service/collab tech upgrade. Downtown Parking Commission reviewing new payment and enforcement technology. Strategic Initiative: Implement Organization Study Recommendations ACTION RESPONSIBLE TIMELINE PARTY immlii, IMPLEMENTATION OUTCOME/MEASURE STATUS Examine Affiliation of Water Dept and the City; accept public works dept. operational review & recommendations. Board of Water Commissioners, City Council, City Administrator, Public Works Dir., Water Board Mgr. 2019-20211 Consultant report presented to City Council and Water Board. Direction to staff for transition planning. RFP issued, consultant selected; report & recommendations to City Council & Water Board January 2020. Staff Transition Planning Team formed - interim report to Council & Water Board July 2020. Council approved City Charter & Ordinance amendments. Transition effective 2021 - Water Dept. staff to Public Works Dept. and Board of Water Commissioners to Utilities Commission. Majority of transition complete Dec. 2021. Analyze Outcomes of City Council, City 2019-2021 Review outcomes of existing Council recently approved Green Step Joint Services with Communities and Organizations Administrator, Dept. Managers (and possible future) joint service agreements, relationships with communities and organizations. Cities program including collaboration with Sustainable Stillwater. Staff to review existing agreements during 2020. Ongoing; updated shared public safety teams in PD and FD. Working with Sustainable Stillwater to develop attainable tasks. GOAL II Develop Our Community Strategic Initiative: Promote Economic Development and Create Plan ACTION RESPONSIBLE TIMELINE PARTY IMPLEMENTATION OUTCOME/MEASURE STATUS Develop Economic Development Strategy (that creates tax base, orderly development and job opportunities). City Administrator, Community Development Dir., City Attorney, City Council 2019-2021 Council conducts Economic Development work session; develop and adopts strategy. Complete industry sector analysis. *TIF Analysis complete - presented to City Council November 2020. *Aiple property master plan consultant selected, process Jan -July 2020. Master Plan approved December 2020; property renamed Lumberjack Landing Park in 2021; Master Plan implementation underway. Significant private donation received in 2021. Potential development at Manning/36 intersection includes review of tax abatement tool to create tax base & job opportunities. City Council approved use of tax abatement tool to assist in Central Commons development - June 2021. Established Economic Development Authority (EDA) and hired a new Community Development Director with a focus on Economic Development. Completed first draft of EDA Work Plan. Update Economic Community 2017-2018 Approval by Met Council 2018- Included in 2040 Comprehensive Plan as Development Chapter of City Comprehensive Plan Development Dir., City Council (part of City Comprehensive 2019 approved by Met Council and adopted by City Council - 2019 Plan Update) Economic Development Chapter and Waldron Economic Development Report being formulated into the EDA Work Plan. Strategic Initiative: Update Overall Downtown Plans ACTION RESPONSIBLE PARTY TIMELINE IMPLEMENTATION OUTCOME/MEASURE STATUS Develop and Update Downtown Chapter in City Comprehensive Plan Complete Overall City Park Plan for Downtown and the community. Community Development Dir., City Council City Planner, PW Sup, Parks & Rec Commission, City Council 4th Quarter 2015 4th Quarter 2017 2016-2018; 2019-2020 Updated Downtown Chapter in City Comp Plan approved by Met Council in 2017 Inclusion in City Comprehensive Plan update approval by Met Council in 2018/2019. Review of Public Works ops. Study for parks/rec. division. Included in 2040 Comprehensive Plan as approved by Met Council and adopted by City Council - 2019. Downtown lighting study results - 1st quarter 2020. Downtown parking study results - 2nd quarter 2020. Lowell park pavilion analysis underway 2020. Chestnut Street Ped. Plaza design study underway 2020; construction in 2023. Expansion of Municipal Parking Lot 14 (2nd & Chestnut) completed 2020. Downtown Parking Commission exploring options to reconsider payment strategies and customer service for the Downtown Parking District. Commenced process to create a Downtown Improvement District for future major capital projects. Exploring revenue options such as Local Sales Tax, Food and Beverage Tax, Special Service District or EDA Levy. Included in 2040 Comp Plan adopted by City Council - 2019. Ops review to City Council Jan. 2020. Develop maintenance plans for Aiple (Lumberjack PW Sup and staff, Parks & Rec 4th Quarter 2017 1st Quarter 2018 Operational plans complete, ID grant opportunities, update CIP Maintenance planning team formed. Master plan for Aiple property Landing) and Bridgeview Commission and 2020 to include park amenities in (Lumberjack Landing) complete. parks - summer and winter future years. Funding for historic Bergstein buildings rehab/reuse future legislative priority. Drafting Bill for 2022 Bonding Bill for St. Croix Riverfront Improvements (Lumberjack Landing, Lowell Park, Chestnut Plaza and Bridgeview Park = $6M) Strategic Initiative: Redefine Events Strategy and Policy ACTION RESPONSIBLE PARTY TIMELINE IMPLEMENTATION OUTCOME/MEASURE STATUS Review Stillwater Events Strategy City Administrator Comm. Dev. Dir., City Council, PW Sup./Parks Asst. 4th Quarter 2015 1st Quarter 2018 Council approves Stillwater Events Strategy *Review policy as applied to "community events". Revised/updated events strategy included in policy updates. "Community events" provisions to be reviewed in 2020. In addition to operational review, also reviewing policies, process and fees through the lens of economic development and City return on investment. Review and Update Special Events Policies and Programs Consistent with Events Strategy City Administrator, Comm. Dev. Dir., City Council, Parks Asst. Pt Quarter 2016 Pt Quarter 2018 Updated Special Events policies and programs approved by Council; changes effective for 2018. Events policy updates approved by City Council March 2018. *COVID-19 Impacts: Canceled Special Events through July 31, 2020; canceled park reservations through June 1, 2020. Allowed Special Events effective June 1, 2021. Strategic Initiative: Work with Sustainable Stillwater - Develop Attainable Tasks ACTIO RESPONSIBLE PARTY ` ' ' 1 / 1 OUTCOME/MEASURE Engage with Sustainable Stillwater volunteers on priorities for attainable tasks Community Development Dir., Zoning Administrator, City Council 2019 - 2020 Council approves Green Step Cities work plan Council approved Green Step Cities program and work plan including collaboration with Sustainable Stillwater in 2019. Sustainable Stillwater volunteers assisting city with energy data input. Worked with Sustainable Stillwater to attain Bird City designation; and Bicycle Friendly City designation. Considering a future Climate Action Plan. Shifted Staff responsibilities to provide more strategic level guidance for Sustainable Stillwater. Strategic Initiative: Explore Sustainable Funding to Update City Infrastructure I0 RESPONSIBL ; PARTY IMPLEMENTATION STAT OUTCOME/MEASURE Analyze options to develop sustainable funding sources for updating city infrastructure. City Administrator, Finance Director, Staff, City Council 2019 - 2020 Options developed, reviewed by City Council and implemented TIF analysis complete. Preliminary energy audit results to Council January 2020 - possible commitment of energy savings to infrastructure updates. Approved Agreement with Ameresco for energy saving lighting project 1st quarter 2021. *Revised 2020 CIP; canceled GO bond borrowing - use of fund balance to complete high priority capital projects. EDA considering additional revenue and financing options such as Local Sales Tax (2024), or Food and Beverage Tax (2024), or Special Service District, or EDA Levy with intent to balance higher service and capital needs in the Downtown Area, especially as a result of tourism, without burdening the General Property Tax Levy. Strategic Initiative: Enhance a Vibrant & Connected Downtown as a Year Round Destination for Residents & Visitors I0 RESPONSI PAR TIMELINE IMPLEMENTATION OUTCOME/MEASURE AT Develop additional arts & City Council, City 4th Quarter 2017 Complete DT plan & Special 2018, 2019 Sculpture Tour approved - cultural sites / opportunities Administrator 3rd Quarter 2018 Events Policy, complete 2020 pending. Lowell Park utility box in Downtown parking & traffic study following bridge closing; increase public boat slips (open levy wall to boats?). artwork completed - 2019. Downtown parking study underway. Historic Lift Bridge opened June 1, 2020. Successful August 2021 Lift & Loop Celebration. O* COVID-19 Business City Council, City 2020, 2021 & Review fee and permit waivers City Council approved wavier of Promotion Activities & Year Staff, Community Beyond impacting business operations. downtown parking permits; approved Round City Destination Partners Consider Outdoor Seating waiver of late utility bill late fees; Activities/Partnerships options for business reopening. Support collaborative efforts with Chamber / business to support year round destination goal. provided rebate of liquor license fees; authorized Outdoor Seating Area permits for businesses for 2020 and 2021. City Council initiated and participated in Wintertime in Stillwater program & World Snow Sculpting Championship 2022-2024 - provided financial support for Lift Bridge and Downtown building lights. Strategic Initiative: Develop Housing Strategy, Update Nuisance Ordinance, Review City Leasing Policy ACTION RESPONSIBLE PARTY IMELINE IMPLEMENTATION OUTCOME/MEASURE STATUS Review and update Housing strategy; revise Nuisance Ordinance; Review City Leasing policy. City Administrator, City Attorney, Community Development Dept., Staff, City Council 2019 - 2020 Approved updated housing strategy; adopted Nuisance Ordinance updates; adopted city leasing policy and revised leases of city owned property. Affordable housing goals in 2040 comp. plan, legislative priority for 2020 session. Nuisance ordinance/ adm. citation ordinance approved effective 7/21/21 updates under review. Sign ordinance amendment approved. Predatory offender ordinance approved. City owned property leases & licenses cataloged, consultant engaged to provide market analysis of city owned property lease value. Discussions underway with lessee of expiring lease. Strategic Initiative: Foster an Active and Engaged Community ION RESPONSI PAR EL � IMPLEMENTATION OUTCOME/MEASURE STA Create Communication Strategy and Plan City Council, City Administrator, IT Dept. 2018-2020 Form communication team, develop strategy and plan, push out communications on all channels. City website update completed 2020. Polco community engagement tool launched June 2019. Results of Augsburg MBA team logo/branding analysis to help drive strategy. Need for communications resources recommended as part of 2021 IT Division review. EDA considering economic development focused branding, marketing and communication. Develop City Branding Policy Initiative - "Brand that communicates City is a unique, all -season community to live, work and play". City Administrator, City Council, Communications Team 2017-2020 Fund process, hire firm, develop brand/message, reveal results. Augsburg University MBA team analysis & recommendations reviewed by City Council September 2018. Consultant assist with strategy direction at 2019 Strategic Planning session - for inclusion in 2021 workplan. EDA considering economic development focused branding, marketing and communication. GOAL III Sustain Strategic Planning & Implementation Strategic Initiative: Commit to Strategic Planning CTION RESPONSIBL PARTY IMELINE IMPLEMENTATION OUTCOME MEASURE Conduct regular strategic planning meetings with Council and Staff City Administrator, City Council Every 6 months (spring and fall). Update status and results of strategic initiatives Biannual reviews (quarterly beginning 2020) with City Council workshops conducted annually. Next session summer 2022. Review Department vision and goals Department Managers Oct. 2015 - 2021 Dept. vision and goals are aligned with City Strategic Plan Elements Ongoing. Strategic Initiative: Commit to/ Implement and Launch Capital Planning CTION ■'RESPONSIBLE PARTY TIMELINE IMPLEMENTATION OUTCOME/MEASURE Develop and Implement realistic and functional Capital Improvement Plan (CIP) Department Heads, Finance Director, City Administrator, City Council Complete 2018- 2022 CIP by November 2017. Annual CIP update by August 1. City Council approves CIP consistent with City Strategic Plan and City Comprehensive Plan. Completed and Ongoing in conjunction with annual budget process. Accelerate 5-year CIP to fund priority needs within 2 years Dept. Heads, Finance Director, City Administrator, City Council Review as part of Annual Budget Process City Council included Capital Improvement budget as part of annual budget approval. Completed and will continue for 2022. Develop a CIP funding plan that fits with current debt service standards City Administrator, Finance Director, City Council Annual Budget Proposals Annual and long-term City CIP funding plan comports with state, city and financial consultant debt service policies and practices. 2022 CIP and operational budget approved by City Council. Strategic Initiative: Develop a Legislative Agenda ACTION RESPONSIBLE PARTY TIMELINE IMPLEMENTATION OUTCOME/MEASURE STATUS Develop a Legislative Agenda Dept. Heads, City Administrator, City Council Strategic Plan - Completed Action Items: Integrate into annual process commencing 3rd quarter of year. I. Develop Organizational Excellence *Create and fill Human Resources Manager position *Create and fill Zoning Administrator position *Complete and Implement Class/Comp analysis *Implement standard employee perf. evaluation system *Update City Personnel Policy *COVID-19 Preparedness Plan *Create Council/Board/Commission Handbook (includes conflict of interest/ethics guidelines) Identify legislative issues, meet and share issue positions with State elected officials. St. Croix Riverbank Protection funding - 2017-2018. Hwy 36 & Mann. interchange funding - 2018-19, 2019-20 & 2020-21 high priority. Regional St. Croix Riverfront Improvements bonding bill high priority for 2022 legislative session. Completed for 2015-16, 2016-17, 2017- 18, 2018-19, 2019-20 & 2020-21 legis. cycles. $1.65 million funding request for St. Croix riverbank restoration approved in 2018 State Bonding Bill. Project design underway. Hwy 36 & Manning interchange funding approved in 2021 Special Session. Council support of state bonding request for Regional St. Croix Riverfront Improvements including Lumberjack Landing, Lowell Park (rehabilitation of historic pavilion), Bridgeview Park (redevelopment of historic Bergstein/Shoddy Mill buildings and transient dock) in 2022. Completed April 2016 Completed January 2017 Completed August 2017. Wage Schedule Market Review completed Dec. 2021 Completed January 2018 Council review June 2019. Completed June 2020; updated Fall 2020 & Spring 2021. City facilities opened June 1, 2021; Council, Board & Commission mtgs. live 6/1/21. Council allocated CARES Act federal funds by Nov. 1, 2020. ARPA funds allocated 2021 & 2022; City Council must encumber use of funds by Dec 31, 2024. Handbook approved by Council June 2018. Training for Council conducted December 2018. Training for Board/Commission members - June 2019. *Create and fill Facilities Manager position *Performance Measures program *Perform Operational review of Fire Dept. *Operational review of Public Works, Water Board & Rec Center. *Perform Operational Review of IT Division *Complete ADA Study II. Develop Our Community *Evaluate Economic Development staffing *Update Downtown Chapter of Comp. Plan *Update Parks and Econ. Develop. Chapters of Comp Plan *Prepare 2040 Comprehensive Plan *Update Events Strategy/Policy *Economic Development Strategies Completed Annual Training for Council, Board/Commission members - Spring 2021. Completed December 2018. Formed City Performance Measures team - Jan. 2020. City Council approved participation in State Performance Measures program - May 2020. Annual State Report filed in 2020 and 2021. Completed 2018. Updated shared public safety teams. Final report to City Council & Water Board - Jan. 2020. Public Works/Water Dept. Transition Planning Interim Report to City Council & Water Board July 2020. City Charter Amendment & Ordinances approved by City Council Fall 2020. Transition of Water Dept. to Public Works and Board of Water Commissioners to Utilities Commission effective January 1, 2021. Transition substantially complete December 2021. Underway May 2021 - Final report August 2021. Approved 2022 budget includes consultant funding for cybersecurity review. Report to City Council 1st quarter 2020. Collaborate with County Econ. Devel. Director - 2016. Met Council approval - City Council adoption Nov. 2019. Met Council approval - City Council adoption Nov. 2019. Met Council approval - City Council adoption Nov. 2019. Minar Neighborhood zoning district adopted - Dec. 2019. Updated/Revised events policy adopted March 2018. COVID-19 Impacts - Canceled Special Events through July 31, 2020; canceled Parks reservations through June 1, 2020. Reopened parks in summer 2020. Special Events OK beginning June 1, 2021. Council approved Outdoor Seating Area Permits for businesses in 2020 and 2021. Review of events policy underway for 2022. Short term rental ordinance adopted 2017, updated 2019. Zoning ordinance updates for large DT development -2017. Aiple property transfer to City - 2017. Master Plan approved December 2020; park renamed to Lumberjack Landing 2021. Implementation of portions of Master Plan underway. Non -Conforming Use Ordinance updated - 2018. Initial analysis of all city owned, leased/licensed property completed - spring 2019. *Foster Active & Engaged Community III. Sustain Strategic Planning & Implementation *Develop and Implement CIP *Accelerate CIP to fund priority needs in 2 years *Conduct Annual Strategic Planning Workshops *COVID-19 CIP Budget Impact *Remodel Police Dept. and Upgrade City Hall *Recreation Center Dome Replacement Project *Develop Legislative Agenda Economic Development Analysis & Report completed April 2021 - recommended creation of an Economic Development Authority; Council approved for Fall 2021. City Council initiated and supported Wintertime in Stillwater activities & World Snow Sculpting Championship (Jan 2022); allocated funding for Lift Bridge and Downtown building lighting. Nuisance Ordinance approved - Summer 2021. Resolution designates Stillwater as Green Step City. Polco community engagement tool launched - June 2019. Lowell Park utility box artwork completed - 2019. Stillwater designated as Bird City by Audubon Society - June 2021. Stillwater designated as Bike Friendly City Dec. 2021. Joined Government Alliance on Race & Equity (GARE); Human Rights Commission reviewing Diversity, Equity, Inclusion activities. Included in annual budget process. Council approved CIP priorities in annual budgets. Completed: 2015, 2016, 2017, 2018, 2019, 2020, 2021. Council approved revised 2020 CIP, reduced spending, canceled GO bond borrowing - use of fund balance to complete high priority capital projects. Phases 1 & 2 substantially complete - fall 2017. Phase 3 substantially complete - summer 2019. Project substantially complete - June 2020. Hired lobbyist, $1.65 million funding request approved in 2018 State bonding bill. St. Croix Riverbank Protection & Riverwalk project RFP issued, contract awarded, design underway 2019. Mussel survey underway June 2020. Agency approvals received, plans and specs to bid June 2021. Construction Fall 2021 - Spring 2022. Met with state legislators - discussed 2021 session priorities - Hwy 36/Manning; Bergstein Building Rehab project; affordable housing. Hwy 36/Manning funding included in approved 2021 state bonding bill. Retained lobbying firm of Lockridge, Grindal, Nauen - Regional St. Croix Riverfront Improvements bonding bill high priority for 2022 legislative session. MEMORANDUM TO: Mayor and City Council FROM: Reabar Abdullah, Assistant City Engineer DATE: February 11, 2022 RE: Feasibility Study for the 2022 Street Improvement Project Project No. 2022-02 INTRODUCTION In August of 2021, Council authorized a feasibility study for the 2022 Street Improvement Project. The streets selected in the study are based on the condition of the road that gave a condition index to guide us on the type of work that should be performed. Streets included in this study for 2022 include: Mill & Overlay streets: 1 st Street S (Willard St. E to Orleans St. E) • 2nd Street S (Willard St. E to Orleans St. E) • Burlington Street S (3rd St. S to 5th Ave. S) • Hancock Street E (3rd St. S to 6th Ave. S) • Marsh Street E (3rd St. S to 6th Ave. S) • Willard Street E (3rd St. S to 1st St. S) • Kallie Ct. Partial Pavement Construction: • Mallard Ct. • Wildwood Ct. • Wildwood Ln. • Eagle Ridge Ln. • Eagle Ridge Pl. • Grove Street S (Olive St. W to Myrtle St. W) Full Pavement Reconstruction: • Hancock Street W (East of Everett St.) • Ramsey Street W (Brick St. S to Grove St. S) • Everett Street S (Orleans St. W to Churchill St.) • Brick Street S (Olive St. W to Myrtle St. W) • 4th Street S (South of Olive St.) • Dubuque Street (6th Ave. S to 5th Ave. S) • Cherry Street W (4th St. N to 3rd St. N) In all, there are 3.44 miles of streets proposed for improvements, 1.77 miles of mill and overlay, 0.71 miles of partial pavement reconstruction, and 0.96 miles of full pavement reconstruction. EXISTING CONDITIONS: South Brick Street Area: South Brick Street, west Ramsey Street and Grove Street were constructed in 1970. Brick street is a State Aid Street, it is 36 feet wide with concrete curb and gutter, Grove Street is 32 feet wide with concrete curb and gutter, and Ramsey street is 32 feet wide with no curb and gutter. The City records shows that sewer lines were installed in 1959, water main was installed in 1961. The streets were seal coated in 1991. The storm sewer system was built with the streets. Alligator cracking and pothole patches exist on the streets and large portions of the concrete curb and gutter are damaged. Soil borings show that the pavement thickness is in the range of 3 inches and about 8 inches of gravel. The Water Department has indicated that there are problems with the water main along Brick Street and would need to be replaced. City staff televised the sewer system, and no significant repairs are needed. Cherry Street City records show this road was constructed in 1972 and was seal coated in 1991 and in 2005. The road is built to 25 feet wide with Stone curb, large sections does not have curb. Soil borings show about 4.5 inches of pavement and about 4.5 inches of gravel. The road is in bad condition, with alligator cracking and pothole patches. The main sewer line is in bad shape and will need to be replaced. 4th Street south of Olive Street West. 4th Street stops at Olive Street West, and a road is needed to provide access to the 201 Olive Street property for future development. Everett Street South City records show the sanitary sewer and services were installed in 1961 and 1962, also it shows the street was seal coated in 1996. The street is 36 feet wide with concrete curb and gutter, soil boring show pavement thickness around 3 inches and gravel around 6 inches, the street also has storm sewer built with the road, we don't have a clear record of when the street was constructed. There is alligator cracking at the pavement's surface with potholes. Large portions of the curb & gutter are damaged and/or misaligned and need to be removed and replaced with the construction of the road. East Dubuque Street The Street was constructed in 1970. The street is 30 feet wide with no curb and gutter, the street was last crack sealed in 2014. There is alligator cracking at the pavement's surface with potholes. Soil boring show pavement thickness of about 4.5 inches and gravel around 4.5 inches also. Eagle Ridge Trail Area This area includes Mallard Ct., Wildwood Ct., Wildwood Ln., Eagle Ridge Ln, Eagle Ridge P1; these streets were constructed between 1981 and 1985. The streets were constructed 32 feet wide, with 3 inches of bituminous, 4 inches of gravel base, concrete curb and gutter, and storm sewer systems. The City seal coated these streets in 2008 and did some preventative maintenance pothole repairs. Alligator cracking and deep potholes exist on these street sections today. Soil borings show pavement thickness in the range of 3 to 4.5 inches and about 4 inches of gravel. The Water Department has indicated that there are no problems with the water mains nor the services. Public works staff televised sewer and storm sewer systems, no significant repairs are needed. 1st and 2nd Street Neighborhood These Streets were reconstructed in 1998 and 1999, they were crack sealed in 2014. These streets were reconstructed with concrete curb and gutter, the streets are 32 feet wide and built with 4 inches of bituminous and 6 inches of gravel. Cracking and potholes are present at the top layer of pavement, the base appears to be in good shape and no routing or deep potholes are showing in the streets. Pedestrian ramps are installed but they are not compliant with current ADA standards, some sidewalk panels and curb sections are damaged and need to pe replaced, storm sewer manholes and catch basins are located in areas that would be in conflict with building ADA compliant pedestrian ramps and would ultimately need to be relocated. Burlington Street from 6th Ave. to 5th Ave. is a State Aid Street. PROPOSED PROJECT: Street Reconstruction 1. South Brick Street: South Brick Street would have the existing curb and gutter removed and the bituminous reclaimed by mixing with the current base course to create a new base course for the street; The water main would be removed and replaced, all services would be connected to new watermain. The street would be built to State Aid standards of 36 feet wide, 5 inches of bituminous and 8 inches of gravel, right turn lanes would be added at Myrtle Street W, and at Olive Street W. Five feet wide sidewalk would be added to the west side of the road and will connect to the existing trail along the south side of Myrtle Street W, a retaining wall would be installed to protect the proposed sidewalk along the property of Our Savior Lutheran Church. Sanitary sewer manholes would be repaired and sealed. Storm sewer manholes and catch basins would be repaired and replaced as needed. 2. Ramsey Street West: Ramsey Street West would have the pavement reclaimed and mixed with the base course, 4 inches of sub base materials would be removed, pockets of bad soil under the pavement would be removed, the reclaimed materials would be spread and extra gravel would be added as needed. The street would be constructed with 4 inches of bituminous and to a width of 30 feet. New concrete curb and gutter would be installed on both sides of the road. 3. Cherry Street East: Cherry Street East would have the existing stone curb and pavement removed, the sanitary sewer pipe and manholes would be removed and replaced, soft spots of soil would be removed and corrected with suitable fill materials. The street would be built to 26 feet wide with 6 inches of gravel and 4 inches of bituminous and new concrete curb and gutter, also bad sections of sidewalk would be removed and replaced. 4. 4th Street South: 4th Street would be extended 165 feet south from Olive Street west to provide access to the properties and lots in that area, the street would be built to 24 feet wide with 6 inches of gravel and 4 inches of bituminous and concrete curb and gutter. 5. Everett Street South: Everett Street South would have the pavement reclaimed, and existing curb and gutter removed, 2 to 4 inches of sub base materials and any soft isolated sub base spots would also be removed. The street would be reconstructed to 36 feet wide with 6 inches of gravel and 4 inches of bituminous and concrete curb and gutter. The sanitary sewer manholes would be repaired and sealed from outside, a storm sewer system would be installed from Hancock Street south to connect to existing storm sewer manholes, and existing storm sewer catch basins inlets would be replaced with more efficient ones. Existing storm sewer manholes leading to Brick Pond would be replaced with sump manholes to prevent sediments from reaching Brick pond. 6. Hancock Street West: Hancock Street West from Everett Street South to about 200 feet west would have the existing pavement reclaimed, and about 4 inches of sub base would be removed. The street would then be built to 32 feet wide with concrete curb and gutter, 6 inches of gravel and 4 inches of bituminous. 7. East Dubuque Street: Dubuque Street East between 6th Ave. and 5th Ave. would have the existing pavement reclaimed, about 2-3 inches of sub base would be removed, the reclaimed pavement would be used for base, the street would be built to 32 feet wide with concrete curb and gutter, 6 inches of gravel and 4 inches of bituminous. Partial Reconstruction 1. Eagle Ridge Pl., Eagle Ridge Ln., Wildwood Ln., Wildwood Ct., and Mallard Ct. would have the full section of pavement reclaimed. The base would be regraded and about 4 inches of sub base would be removed, compacted, and tested for weak spots. The reclaimed materials would be used for base and the street would be repaved with 4 inches of bituminous. Bad sections of curb and gutter would be replaced. 2. South Grove Street: South Grove Street would have the pavement reclaimed and mixed with the gravel base. Remove and replace damaged curb and gutter, remove and replace existing catch basin inlets to improve the efficiency of the storm sewer system, remove access materials from the street and pave the street with 4 inches of bituminous. Mill and Overlay 1st Street S (Willard St. E to Orleans St. E), 2nd Street S (Willard St. E to Orleans St. E), Willard Street E (3rd Street S to 1st Street S), Hancock Street E (3rd Street S to 6th Ave. S), Burlington Street S (3rd Street S to 5th Ave. S), Marsh Street E (3rd Street S to 6th Ave. S), and Kallie Ct would have the top 1.5-inches of bituminous surface milled and overlaid with 1.5-inches of bituminous. Bad sections of curb and gutter and sidewalks would be replaced along with all intersection pedestrian ramps to meet ADA requirements. PROJECT COST AND FINANCING: The project's total estimated cost is $2,398,304. This estimate includes design, surveying, inspection, administration, and contingencies. The project's funding is through; assessments, permanent improvement bonds, State Aid Funding, and utility improvement funding. Pavement reconstruction According to the City Assessment Policy, street reconstruction projects are assessed 70% to the benefitting property owner and 30% from City funds, State Aid Streets are assessed 50% to the benefiting property owners. The properties are assessed by the unit method. Corner lots are assessed 1/2 unit per side improved. Reconstruction areas The estimated cost to reconstruct all the streets is $1,256,314. The estimated assessment amount for separating two water services on Hancock Street is $4,710 this amount is assessed 100% to property owners. The estimated assessment amount for Brick Street (MSA Street) is $7,744 per unit, the appraised benefit value to these properties is $9,000. The regular units (Non-MSA Streets) calculated assessed at $10,424. The appraised benefit value to these properties is $10,000. The Zvago building (114 Brick Street S) consists of 48 condos, according to City policy they would be assessed at 0.8 unit each, being corner building that would bring each unit to 0.4 unit, the calculated assessment per unit is $2,978, and the appraised benefit per unit is $2,000. The cost of replacing the water main on Brick street is estimated to be $46,000 and this would be paid through city funds. Partial Reconstruction These streets include Mallard Ct., Wildwood Ct., Wildwood Ln., Eagle Ridge Ln., Eagle Ridge Pl., the estimated cost to partially reconstruct these streets is $476,116. Properties are assessed at 70% and by the unit method. The estimated assessment amount for these units is $5,995 per unit; the appraised benefit value to these properties is $6,000. Mill and Overlay According to City Assessment Policy, mill and overlay projects are assessed 80% to the benefitting property owner and 20% from City funds. This includes 1st Street S (Willard St. E to Orleans St. E), 2nd Street S (Willard St. E to Orleans St. E), Burlington Street S (3rd St. S to 5tn Ave. S), Hancock Street E (3rd St. S to 6tn Ave. S), Marsh Street E (3rd St. S to 6d' Ave. S), and Willard Street E (3rd St. S to lst St. S), the estimated cost of these streets is $678,733. The estimated assessment amount for STA Street is $2,288, and non-STA streets is $3,661 per unit, the appraised benefit value to these properties is $3,600. The City hired Nagell Appraisal & Consulting to appraise properties chosen at random to compare the estimated assessment to the appraised benefit to the properties included in this study. The table below shows a breakdown of the oroiect costs and the oreliminary assessment rates: Type Estimated Assessment Rate* Appraised Benefit Value Assessment Type Assess Units Assessment Amount Mill and Overlay — 1.5 inches $3,661 $3,600 Unit 142.4 $512,640 Mill and Overlay —MSA Streets $2,288 $3,600 Unit NM 1 $2,288 Mill and Overlay - Church of St. Michael $35.7 LF 286 $10,210 Mill and Overlay - Stillwater ISD-MSA Street $22.3 LF 264 $5,887 Mill and Overlay- Lady Goodwood B&B $35.7 LF 183.5 $6,551 Partial Reconstruction $5,995 $6,000 Unit 53 $317,735 Zvago Building (114 Brick St. S) $2,978 $2,000 Unit 48 $96,000 Reconstruction Brick Street (MSA) $7,445 $9,000 Unit 3 $22,335 Reconstruction Non-MSA $10,424 $10,000 Unit 46.4 $464,000 Our Saviors Lutheran Church MSA $75 $45,000 LF 227 $17,025 Lake View Hospital Street assessment $105 LF 1065 $111,825 Lake View Hospital Sidewalk assessment $15.5 SQFT 2250 $34,875 Water Services $2,355 Unit 2 $4,710 Assessment Total $1,606,081 MSA Fundin: $296,136 Cit Fundin: — $450,087 Water Department Funding $46,000 Total Street Improvement $2,398,304 * The assessments are capped by the actual benefit the project would provide to the properties. The actual assessment would be finalized when the project is finished. PROPOSED PROJECT TIMELINE August 2021 November/December 2021 February 15, 2022 March 1, 2022 March 15, 2022 April 11, 2022 April 19, 2022 May —October 2022 October 2022 RECOMMENDATION Authorize Feasibility Study Neighborhood meetings Presentation of Feasibility Study Public Hearing/Order Improvement Approve Plans and Specs/ Authorize bids Bid Opening Award Contract Construction Assessment Hearing Since the project is feasible from an engineering standpoint and the project is cost-effective, it is recommended that Council accept the feasibility report for the 2022 Street Improvement Project and order a public hearing to be held on March 1, 2022 at 7:00 PM. ACTION REQUIRED If Council concurs with the recommendation, they should pass a motion adopting Resolution No. 2022- , RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2022 STREET IMPROVEMENT PROJECT (PROJECT 2022-02) City of Stillwater Washington County, Minnesota RESOLUTION 2022- RESOLUTION RECEIVING REPORT AND CALLING HEARING ON 2022 STREET PROJECT PROJECT 2022-02 WHEREAS, pursuant to resolution of the Council adopted August 17, 2021, a report has been prepared by the City Engineer with reference to the 2022 Street Improvement Project; and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater, Minnesota; 1. The Council will consider the improvement of such street improvements in accordance with the report and the assessment of abutting property for a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $2,398,304.00. 2. A public hearing shall be held on such proposed improvement on the 1st day of March 2022, at the Stillwater City Hall Council Chambers and via Zoom at 7:00 p.m., or as soon as possible thereafter, and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Adopted by the City Council this 15th day of February 2022. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk iliwater THF B' F T H P L. A - E Q F M i N N F ti O f A MEMO TO: City Council MEETING DATE: February 15, 2022 TOPIC: Consider Resolution Supporting Housing and Local Decision - Making Authority (League of Minnesota Cities Model Resolution) REPORT BY: Tim Gladhill, Community Development Director SPECIFIC REQUEST The City Council is asked to consider a Resolution supporting the protection of Local Decision -Making as it relates to Zoning, Development Fee and Building Permit Fees. ANALYSIS Over the past several years, a number of Bills at the Minnesota Legislature have challenged local authority over zoning and development. Some of these Bills are gaining popularity and probability of success. Several advocacy groups representing local Builders and Developers have advocated for various changes to State Statutes. These Bills restricting land use authority for local municipalities are often known as 'Pre-Emption'. Essentially, this means that this Bills would reduce authority for land use decisions currently found in various State Statutes. While the City acknowledges that housing affordability is an issue that needs to be addressed in terms of fees, regulations and process, Staff feels that these issues are not solely the responsibility of local municipalities and are decisions are best left at the local level. Several recent Bills, while intended to help with affordability of housing, likely would not have the intended outcome. RECOMMENDATION Staff recommends that the City Council adopt the attached model resolution. Attachments: Model Resolution League of Minnesota Cities Advocacy Toolkit Additional League of Minnesota Cities Resources Metro Cities Housing Paper cc: Abbi Wittman, City Planner League of Minnesota Cities TEMPLATE HOUSING & LOCAL AUTHORITY RESOLUTION Please consider personalizing and presenting this resolution to your city council. You can access this draft template at www.lmc.org/HDresolution If your city council passes the resolution, please have a copy sent to advocacy@lmc.org so your city can be added to the League's master list and shared with legislators. City of Stillwater Washington County, Minnesota RESOLUTION # A RESOLUTION SUPPORTING HOUSING AND LOCAL DECISION -MAKING AUTHORITY WHEREAS, local elected decision -makers are in the best position to determine the health, safety, and welfare regulations that best serve the unique needs of their constituents; and WHEREAS, zoning regulation is an important planning tool that benefits communities economically and socially, improves health and wellness, and helps conserve the environment; and WHEREAS, local zoning regulation allows communities to plan for the use of land transparently, involving residents through public engagement; and WHEREAS, cities across the state are keenly aware of the distinct housing challenges facing their communities and they target those local housing challenges with available tools; and WHEREAS, multiple bills restricting local decision -making related to housing have been introduced in the 2021-2022 biennium. NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of Stillwater that this Council supports local decision -making authority and opposes legislation that restricts the ability for local elected officials to respond to the needs of their communities. LET IT ALSO BE RESOLVED that this Council supports housing policy that advances solutions to support full housing spectrum solutions, local innovation, incentives instead of mandates, and community -specific solutions throughout Minnesota. ADOPTED by the Stillwater City Council this 15th day of February, 2022. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk LMC LEAGUE MINNESOTA CITIES Advocacy Tool kit: Housing and Development Background The League of Minnesota Cities has a model resolution supporting the authority of local elected officials and city staff to make land use decisions in their community. Housing industry groups have recently attacked city land use tools such as zoning and planned use developments. They claim incorrectly that these basic regulatory functions are prohibiting the building of more affordable housing stock, when market factors such as labor costs, land, and materials are creating the market failures we see today. This is particularly obvious in Greater Minnesota cities and can also be seen in metro data indicating that 84% of metro cities have zoning districts that allow residential property to be built on a 1/4-acre lot or less. In addition, the League has drafted legislation that would advance solutions to local housing challenges without imposing one -size -fits -all mandates on cities with diverse housing needs. • Read the League's policies related to housing in the 2022 City Policies (pdf) • SD-1 - Local Control (p. 10) • LE-8 - Foreclosure and Neighborhood Stabilization (p. 72) • LE-9 - Housing Policy (p. 73) • LE-10 - Resources for Affordable Housing (p. 75) • LE-11 - Greater Minnesota Housing (p. 77) • LE-15 - Inclusionary Housing (p. 81) • LE-33 - Workforce Housing (p. 94) • Find handouts on city housing and development topics including zoning and fees How can the city help? STEP 1: PASS a resolution and send it to your legislators Download the model resolution (doc) Note: Send a copy of the resolution to the League at advocacy@lmc.org so you can be added to the list we're compiling. STEP 2: SHARE your resolution with local media and via social media (use #HousingIsLocal). STEP 3: FOLLOW UP with your legislators and local media with information about: • The specific housing need(s) of your community. • The action your city is taking to address housing challenges. • What support you need from stakeholders instead of state mandates. Please let League staff (advocacy@lmc.org) know when you have done any of the above advocacy efforts (or if we can help you with any of the above). Note: The model resolution referenced here is different from the one created by the League in support of infrastructure development fees. Your LMC Resource Irene Kao IGR Counsel (651) 281-1260 or (800) 925-1122 ikao@lmc.org Daniel Lightfoot IGR Representative (651) 281-1295 or (800) 925-1122 dlightfoot@lmc.org L Starter Homes Welcome Here LEAGUE of MINNESOTA CITIES Most metro cities offer lot sizes of a quarter -acre or less, which allow for starter homes to be built. While cities offer higher density zoning for housing, additional state incentives are needed to ensure affordability. Metro zoning data shows ... 84% of cities have zoning districts that allow residential property to be built on a 1/4-acre lot or less. Of the residential land in the metro ... 11 11 11 11 43% allows for a residential structure to be built on a 1/4 acre or less. Most cities provide a range of different residential zones that include: Over 60% of cities allow for single- family detached homes and other residential structures to be built on a 1/5-acre lot or less. 31% allows for single-family detached homes built on a 1/4 acre or less. • Single-family detached homes • Smaller lot sizes for various residential structures • Multi -family unit development of varying densities — sometimes within the same zoning district. What works? Full housing spectrum solutions, local innovation support, incentives instead of statewide mandates, and community -specific solutions throughout Minnesota can help local communities address their housing needs most effectively. #HousinglsLocal www.lmc.org/housingdevelopment Daniel Lightfoot IGR Representative, (651) 281-1295 or (800) 925-1122, dlightfoot@lmc.org Irene Kao IGR Counsel, (651) 281-1260 or (800) 925-1122, ikao@Imc.org LMCLEAGUE of MINNESOTA CITIES Housing Needs in Cities: State Policy Solutions That Work Cities across the state are keenly aware of the unique housing challenges that face their communities, which can include shortages, high construction costs, and racial disparities. Cities are targeting these local housing needs with the tools available to them. In fact, housing development in cities is ahead of pace to meet a state goal of building 300,000 homes by 2030. Despite that, we can do better. Legislative action focused on supporting cities must be a part of this solution -oriented approach. What works: Full housing spectrum solutions Each city is sustained by a different mix of housing stock, which may include but is not limited to: affordable housing, market -rate housing, and rental. WHAT CITIES ARE DOING: Housing rehabilitation programs, tax abatement, inclusionary housing policies, and more. LEGISLATIVE NEED: Adequately funded state housing programs and policy changes that support construction and preservation of housing across the housing spectrum. What works: Incentives instead of mandates Market forces such as demand, cost of land, labor shortages, and materials are creating private sector market failures. Partnerships and outside resources can bridge the gap for developers and create more affordability. WHAT CITIES ARE DOING: Low or no cost city - supplied lots, tax increment finance districts, free electrical service for construction sites, and more. LEGISLATIVE NEED: Incentives for the private sector to construct less profitable housing statewide, additional flexibility for cities to construct and attract development when the private market won't meet community needs. What works: Local innovation support Cities create policy and finance solutions to target locally -identified housing needs. WHAT CITIES ARE DOING: Mixed -use developments, monetary and policy incentives for diverse housing stock, fee waivers, and more. LEGISLATIVE NEED: More flexibility and more authority to use tools and resources that foster local innovation to address unique, individual community needs. What works: Community -specific solutions throughout Minnesota From Baudette to Bloomington, housing solutions must be responsive to the circumstances and unique characteristics of each city. WHAT CITIES ARE DOING: First-time homebuyer down -payment assistance, local housing trust funds, density bonuses, and more. LEGISLATIVE NEED: Support of city land use decisions that make sense for their communities, infrastructure solutions that protect taxpayers and resident safety. www.lmc.org/housingdevelopment Daniel Lightfoot IGR Representative, (651) 281-1295 or (800) 925-1122, diightfoot@Imc.org Irene Kao IGR Counsel, (651) 281-1260 or (800) 925-1122, ikao@lmc.org LMC LEAGUE - MINNESOTA CITIES www.Imc.org/ housingdevelopment Irene Kao IGR Counsel (651) 281-1260 or (800) 925-1122 ikao@Imc.org Daniel Lightfoot IGR Representative (651) 281-1295 or (800) 925-1122 dlightfoot@lmc.org Zoning: Why It's Important Zoning regulation is an important planning tool that benefits communities economically and socially, improves health and wellness, and helps conserve the environment. Local zoning regulation allows communities to plan for the use of land transparently, involving residents through public meetings. Zoning regulates the kinds of uses a property may be used for — typically residential, commercial, industrial, and agricultural uses. This prevents overlapping incompatible uses, like having a home next door to a factory. Why is zoning important for the economy? .... .... ... Zoning can: • Balance property uses for residential, industrial, commercial, and agricultural users. • Incentivize the types of structures needed in the community, including affordable housing. • Ensure optimal transportation options, which drives commerce and promotes community livability. Why is zoning important for social and civic life? Zoning can: • Create space for new residents and innovative mixed -use spaces (such as residential and commercial uses in the same area). • Preserve historic and culturally significant buildings and sites. LW Why is zoning important for health and wellness? Zoning can: • Ensure adequate public infrastructure like sewer, water, and stormwater. II II II II • Maintain parks and trails. Why is zoning important for the environment? Zoning can: • Preserve unique natural resources like shoreland, wetlands, and other terrain, and protect air and water quality. • Implement local plans to improve energy efficiency and other comprehensive plan goals. • Prevent or mitigate flooding and soil erosion. LMCv LEAGUE MINNESOTA CITIES Four Kinds of City Development Fees www.lmc.org/development 1. Safety/Inspection These costs are related to the review and inspection of development in accordance with state and local standards to ensure the safety and well-being of residents. Examples: Engineering, plan review, building permit fees 3. Utilities These fees provide for services like water and sewer for residents in the new development. They cover the costs of the new connection or increased capacity. Examples: Sewer/water connection fees, water availability charges (WAC), sewer availability charges (SAC) 2. Infrastructure Construction of public streets, sidewalks, curbs, and drainage are needed to support new development. These fees are used instead of charging special assessments or increasing property taxes for existing property owners. Examples: Infrastructure, street improvement, stormwater fees 4. Park and Recreation These fees may be required of a developer instead of dedicating private land for public park and recreation purposes. Use of these fees reflects a community's goals to protect the environment and improve quality of life. Examples: Park dedication, tree preservation, trail fees unimproved land into �elopers transform � Cities help de ipor v 1/� Your LMC Resource Contact Aisia Davis Research Attorney (651) 281-1271 or (800) 925-1122 adavis@lmc.org Contact Irene Kao IGR Counsel (651) 281-1260 or (800) 925-1122 ikao@lmc.org Contact Daniel Lightfoot IGR Representative (651) 281-1295 or (800) 925-1122 dlightfoot@lmc.org safe and enjoyable housing for new residents! 1 ■ ■ ■ ■ ■ ■ 11 MN :: NM :: MN :: .. MN :: n MN :: LMC LEAGUE of MINNESOTA CITIES Four Kinds of City Development Fees www.lmc.org/development 1. Safety/Inspection These costs are related to the review and inspection of development in accordance with state and local standards to ensure the safety and well-being of residents. Examples: Engineering, plan review, building permit fees 3. Utilities These fees provide for services like water and sewer for residents in the new development. They cover the costs of the new connection or increased capacity. Examples: Sewer/water connection fees, water availability charges (WAC), sewer availability charges (SAC) 2. Infrastructure Construction of public streets, sidewalks, curbs, and drainage are needed to support new development. These fees are used instead of charging special assessments or increasing property taxes for existing property owners. Examples: Infrastructure, street improvement, stormwater fees 4. Park and Recreation These fees may be required of a developer instead of dedicating private land for public park and recreation purposes. Use of these fees reflects a community's goals to protect the environment and improve quality of life. Examples: Park dedication, tree preservation, trail fees unimproved land into �elopers transform � Cities help de ipor v Your LMC Resource Contact Aisia Davis Research Attorney (651) 281-1271 or (800) 925-1122 adavis@lmc.org Contact Irene Kao IGR Counsel (651) 281-1260 or (800) 925-1122 ikao@lmc.org Contact Daniel Lightfoot IGR Representative (651) 281-1295 or (800) 925-1122 dlightfoot@lmc.org safe and enjoyable housing for new residents! 1 1111145-41,..{ 1/� ■ ■ ■ ■ ■ ■ 11 MN :: NM :: MN :: .. MN :: n MN :: LMC LEAGUE MINNESOTA CITIES Cities and Residential Development Fees This information can help you discuss how development fees and expenses work in your city. Published August 2019; Updated November 2019 The Issue • Development in a community should pay for development. Related public infrastructure necessary for homes both within a new residential development and infrastructure outside of the development that is connected to the development should be funded by developers, not by existing property taxpayers who already reside in the community. • Cities have a responsibility for the health, welfare and safety of residents, and for providing essential neighborhood infrastructure —safe streets, water and sewer service, and utilities. Cities won't sacrifice home safety, building durability, and necessary infrastructure so builders can make more money. • The existing funding mechanism for public infrastructure development includes city collections of developer fees. Those fees cover the city's costs related to the review, approval, and inspection of the development —cities charge these fees on a cost -recovery basis. • Developers are not coerced into a fee agreement with the city. Instead, they negotiate and enter into development agreements with cities that outlines what is paid for to support the development. • Development fees don't always cover all of a city's costs related to new development. Therefore, the city has to tap into the only other source of funds: local taxpayers. • There isn't a one -size -fits -all approach to how cities plan for residential development. Every Minnesota city is unique, from its size and economics to its infrastructure and geology. The city resources necessary to build a development in Lakeville varies from what it would take to build it in Medford — and the corresponding costs vary, too. There can't be a one -size -fits -all approach across the state. Misleading Housing Affordability Reports • A recent report distributed by a developers' advocacy organization called the Housing Affordability Institute and titled "Priced Out: The True Cost of Minnesota's Broken Housing Market" paints an incomplete and inaccurate picture of the role that development fees play in housing development costs for consumers. 145 University Avenue West PH: (651) 281-1200 FX: (651) 281-1299 St. Paul, Minnesota 55103 TF: (800) 925-1122 www.lmc.org Cities and Residential Development Fees November 2019 Page 2 • The Housing Affordability Institute is an industry organization created by the Builders Association of the Twin Cities — also known as Housing First. They are using misleading industry reports to bully cities to increase builders' profits. • The report examined 10 cities selected by the authors, approximately 1% of all cities in the state. • Though the report focuses on city fees, the largest cost variables for building a home remain labor and materials at 48-55% (dictated by the developer), followed by land costs. City costs are not explicitly listed as significant cost variables in the report. • The report is muddy and misleading when it comes to defining a fee. In one published example cited by the authors, costs for a pool that a developer chose to build is inaccurately portrayed as a city fee. • Calculations included in the report failed to account for in -and -out monies that were returned to developers as escrows or credits and would reduce the net total fees charged to them. • The report makes references to affordably -priced homes, but half of its data is based on construction of 4-bedroom, 3-bathroom, 3-car garage, 2,500 square -foot homes —hardly a typical Minnesota home, particularly for first-time homeowners. • In another report, the Housing Affordability Institute failed to share that the state requires "Building permit fees shall be based on valuation." The value of the home varies from community to community. • The report cherry -picked data by failing to include available information on development related expenses readily reported on the DLI annual report. With inclusion of these numbers, the data does not support the advocacy organization's narrative. For more information, visit www.lmc.org/housingfees. LMC LEAGUE MINNESOTA CITIES Housing and Development 25 City Tools for Housing Affordability and Developer Assistance Cities use both well -established and innovative policy and finance tools available to them to support the development and housing needs of their communities. Minnesota cities regularly assist with the construction, preservation, and rehabilitation of housing that meets unique, local housing needs and is affordable, safe, and high quality. View assistance for developers and builders View assistance for residents with housing affordability While not a complete list, below are 25 tools cities use to address housing affordability for residents and help builders and developers construct or redevelop housing units their communities need across the spectrum of housing — including senior living, single-family new development, multi -family workforce rentals, and transitional housing. Additional resources: • In the news: See these city housing and development tools in action • View this 25 City Tools for Housing Affordability and Developer Assistance table as a PDF Assistance for developers and builders Financial Assistance 1. Tax Increment Financing (TIF) 2. Local Tax Abatement 3. Planning and Development -Related Fee Waivers TIF takes the increases in tax capacity and property taxes from development or redevelopment to pay upfront public costs. Property tax abatement reduces the amount of taxes owed for a specific period, which often translates to lower -cost units. Cities incur costs to build development -related infrastructure. Some cities reduce fees, such as water/sewer fees, for affordable housing. 4. City Fee Reductions Land Use and Zoning 5. Low or No Cost City - Supplied Land 6. Higher Density Zoning 7. Lot Size Reduction 8. Elimination of Minimum Building Size Requirements 9. Elimination of Single - Family Zoning 10. Parking Minimum Modifications 11. Density Bonuses 12. Adjustment of Setbacks 13. Floor Area Ratio (FAR) Bonus Permitting and Review Process 14. Streamlined Review Process 15. Same or Similar Plan Cities often reduce other fees, including park dedication, for housing projects that meet locally identified housing needs. Cities have sold city -owned land at low/no cost for the construction of mixed -income and affordable homes. Higher density zoning allows for more units to be built on a lot, which reduces land costs per unit. Many cities allow for smaller lot sizes in a residential development to encourage building of more affordable homes. Elimination of minimum building size requirements allows for the construction of smaller, more affordable homes. Eliminating single-family zoning can increase housing capacity by allowing construction of multi -family units in all residential zones. Cities ensure newly built residential developments provide off-street parking for the additional vehicles of new residents. Some cities reduce minimum parking requirements for certain developments. Density bonuses allow builders to increase the allowed dwelling units per acre in exchange for affordable housing in the development. Setbacks are the space between the house and the front, rear, and side property lines, and can be adjusted to meet unique project needs. A FAR bonus allows increased density by increasing the buildable space relative to the area of the land upon which the building is sited. Many cities have increased coordination between departments for permit review and employed "one -stop permit systems." Cities reduce the plan review fee and expedite the review process Review when there are multiple homes with the same/similar building plan. 16. Online Permitting Review Some cities have funded online permitting systems with real-time inspection progress updates and online submission of building plans. Return to top Assistance for residents with housing affordability Land Use and Zoning 17. Accessory Dwelling Units (ADUs) 18. Inclusionary Zoning Financial Assistance 19. Local Housing Trust Funds 20. Low Income Rental Classification Program (LIRC) 21. First -Time Homebuyer Assistance 22. Down Payment Assistance Preservation 23. Home Rehabilitation and Preservation Programs 24. Housing Improvement Areas (HIAs) 25. Naturally Occurring Affordable Housing Preservation (NOAH) ADUs are smaller residential units on the same lot as a primary home. ADUs provide additional affordable housing options. City -required minimum percentage of affordable units in new developments that are often paired with city incentives. City -dedicated revenue to spur affordable housing, including construction of affordable housing and down payment assistance. LIRC or 4d allows reduction in property taxes if the property owner keeps at least 20% of the units affordable. Some cities offer added incentives, like payment of the state application, free energy assessments, and grants for energy efficiency upgrades. Some cities provide grants or deferred loans to help first-time home buyers with closing costs and other costs in the homebuying process. City funding to help qualified homebuyers with grants and loans to assist with the cost of a down payment. City -provided deferred loans to help qualifying homeowners for certain maintenance and repairs. HIAs are defined areas where housing improvements in condominium or townhome complexes can be financed with city assistance. Cities provide financial assistance for NOAH preservation and/or have policies to protect low-income tenants from rent increases when affordable rental properties are sold. Return to top Return to Housing and Development Resources Your LMC Resource Aisia Davis Research Attorney (651) 281-1271 or (800) 925-1122 adavis@lmc.org Irene Kao IGR Counsel (651) 281-1260 or (800) 925-1122 ikao@lmc.org Daniel Lightfoot IGR Representative (651) 281-1295 or (800) 925-1122 dlightfoot@lmc.org /../6/iSaV"t\ BUILD IT RIGHT MINNESOTA CITIES FOR SAFE, QUALITY HOMES BATC Papers: Top Five Inaccuracies In 2019, the Builders Association of the Twin Cities (now known as Housing First Minnesota) issued two papers that included incomplete, inaccurate data to promote an agenda resulting in increased profits for developers and higher taxes for local residents. They then made recommendations based on this faulty data. It is important that legislators have accurate information as they make important decisions around housing and city fees for Minnesota. 1In e Building Permit Fees: Boosting the Bottom Line for Minnesota Cities, BATC claims cities p ited $78 million in building permit fees, but this is patently false. In the last decade, cities subsidized development costs to the tune of $244 million. Those expenses related to residential development were not covered by building permit fees, meaning cities are left with those costs and thus, subsidize development. BATC cherry -picked data and only provided partial information for how cities account for planning and development in order to claim cities were making a profit. nflated their numbers by over 500 % . In their Priced Out paper, it claims that city fees unt for up to 33% of the cost of building a new home, but in reality city fees only account %. omits any analysis of B labor and materials, which accounts for over 50% of ost to build a home. Any conversation to address affordable housing issues must also include ns to address labor challenges and cost of building materials. e this about affordable housing is wildly off base and a disservice to those who are doing real, ul work in this space. BATC based their data on higher -end market rate homes with four ms, three bathrooms and three -car garages with an average price of $394,726. This is not affordable housing. Not a single home comparison in their reports are based on anything that would be considered affordable housing stock. Cities have over 25 tools for housing affordability and developer assistance. At no point does BATC acknowledge all the work cities do to directly assist builders and developers to address affordable housing in their communities. The state should be bolstering these local efforts, not hindering them. TO LEARN MORE, VISIT LMC.ORG/FEES LMC LEAGUE MINNESOTA CITIES METRO CITIES Association of Metropolitan Municipalities HOUSING ISSUE PAPER INTRODUCTION Metro Cities represents the shared interests of cities in the metropolitan region at the executive, legislative and metropolitan branches of government. Housing proposals have and continue to receive significant legislative debate, some of which impose considerable restrictions on local zoning, regulations, and development/infrastructure fees. Legislation that would set a one -size state zoning policy and restrict cities' ability to set and manage local infrastructure fees for new housing is under consideration. Such proposals are chiefly supported by the building industry that would presumably stand to gain in terms of savings and profits. GOVERNMENT ROLES IN HOUSING Housing is predominantly built by the private and nonprofit sectors. 95 percent of the housing in the state is privately owned. Cities and other levels of government support housing needs via specific and limited but important roles and responsibilities. CITIES: Cities ensure the structural integrity 11 of housing through land use planning, zoning, subdivision regulations, building inspections, code enforcement, and rental licensing. Cities consider aging populations, workforce housing, affordability, racial disparities, and the preservation of existing housing. Cities provide long-term public infrastructure to serve new developments. Many cities offer financial incentives to advance housing and apply for resources through state programs. a STATE: The state finances and administers Hoprograms to support affordable, lifecycle, supportive, senior, workforce, and family housing. State funding is a critical component in meeting housing needs and current funding is insufficient. Metro Cities supports local zoning authority and opposes legislation that would impede cities in this function as well as in cities' ability to manage public infrastructure needs and costs. City officials must guide local land uses in a manner that balances existing and future uses and compatibility as well as physical and fiscal constraints and local input by residents. Local officials are in the best position to make these decisions. Metro Cities' policies recognize private and public roles in housing, the need for sufficient resources, and the preservation of local decision -making that allows cities to address a range of local housing needs. State funding is a critical and significant component in meeting housing needs. Current funding is insufficient, with many programs chronically oversubscribed. FEDERAL: Federal investments maintain and increase affordable and life cycle housing as well as help first time homebuyers, and aid affordability through rental assistance programs. METROPOLITAN COUNCIL: The Metropolitan Council determines regional needs for new affordable housing production and in collaboration with local governments sets requirements to ensure land is guided to meet this need and to meet overall forecasted growth. Density requirements vary based on local characteristics and regional infrastructure needs. HOUSING CHALLENGES: CONTRIBUTING FACTORS Incomes are Not Keeping Pace with Housing Costs Between 2000 and 2019, the median renter income in Minnesota increased by just 1 percent, while median gross rent for the state increased by 14 percent. Homeowner income went up six percent, while home values increased 24 percent. 25% 20% 15% 10% 5% 0% 2000 2019 Renter Income Median Rent Homeowner Income Home Value Renter Households Year Income Rent 2000 $39,295 $838 Homeowner Households Year Income Value 2000 2019 $39,637 $977 2019 $81,900 $181,152 $86,805 $223,900 [Source: Minnesota Housing Partnership] State Funds are Oversubscribed 3:1 Projects from across the metropolitan region submit requests for affordable housing projects to Minnesota Housing's Consolidated RFP every year. In the last five years, the following cities did not receive funding awards from MN Housing due to limited state resources: Anoka, Bloomington, Brooklyn Center, Brooklyn Park, Burnsville, Carver, Chaska, Columbia Heights, Coon Rapids, Cottage Grove, Crystal, Eden Prairie, Edina, Elko New Market, Forest Lake, Fridley, Hopkins, Jordan, Long Lake, Maple Grove, Maplewood, Minneapolis, Minnetonka, Mounds View, Plymouth, Ramsey, Richfield, Robbinsdale, Rogers, Rosemount, Roseville, Saint Anthony Village, Saint Louis Park, Saint Paul, Savage, Shakopee, Shoreview, Vadnais Heights, Waconia, and Woodbury. Year 2015 2016 2017 2018 2019 2020 2021 Averages Apps Received Apps Selected # of Non - selects of Apps that were Selected of Apps that were Non -select 78 23 55 29% 71% 71 25 46 35% 65% 55 25 30 45% 55% 63 25 38 40% 60% 77 38 39 49% 51% 81 33 48 41% 64 22 42 34% 66% 70 27 43 39% 61% 59% [Source: Minnesota Housing Finance Agency, 2022] Affordable Homes for Sale Affordable homeownership opportunities are available for first-time and lower -income Minnesotans. Over 50 percent of existing homes sold since 2008 have sold for less than $300,000. For new construction, builders are often choosing to build larger, more expensive houses. Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 $0 - $199,999 7149 9209 7944 7708 10493 13183 13893 13372 16942 14577 10670 8777 2748 % Total Home Sale 35% 47% 45% 48% 46% 43% 43% 39% 34% 29% 24% 19% 15% $200,000 - $299,999 7289 6209 5215 4448 6348 9170 9827 11436 16359 16865 15695 15971 5309 % Total Home Sal 36% 32% 30% 28% 28% 30% 30% 33% 33% 34% 35% 34% 30% $300,000 - $499,999 4083 3169 3121 2811 4201 6093 6391 7301 11818 13278 13925 16112 7111 % Total ome Sales 20% 16% 18% 17% 19% 20% 20% 21% 24% 27% 31% 34% 40% $500,000+ 1630 1071 1262 1097 1601 2123 2146 2219 4209 5061 4974 6242 2636 % Total Home Sales 8% 5% 7% 7% 7% 7% 7% 6% 9% 10% 11% 13% 15% [Source: Metropolitan Council] ADDRESSING HOUSING NEEDS: LOCAL TOOLS, REGIONAL POLICY, HOUSING PRODUCTION Regional Density Requirements Regional minimum densities are intended to guide orderly growth while maintaining local land use flexibility. All metropolitan cities guided land at or above minimum required densities in 2018 comprehensive plan updates. OVERALL DENSITY EXPECTATIONS GROWTH, DEVELOPMENT, FOR NEW AND REDEVELOPMENT Metropolitan Urban Service Area: Minimum Average Net Density Urban Center 20 units/acre Urban 10 units/acre Suburban 5 units/acre Suburban Edge 3-5 units/acre Emerging Suburban Edge 3-5 units/acre Rural Center 3-5 units/acre minimum [Source: Metropolitan Council] Single Family and Multifamily Housing Since 2008, production of single-family housing has doubled, and higher density multifamily construction outpaces single family construction almost two -to -one. Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Single Family - attached, detached, ADU 3251 3219 3475 3410 4925 5911 5262 5289 6238 6793 6808 7353 7251 % Total Homes 63% 72% 59% 53% 45% 48% 49% 44% 45% 43% 39% 35% 36% MultiFamily 2+ units 1880 1227 2409 2972 6018 6505 5461 6864 7508 8988 10535 13363 12796 % Total Homes 37% 28% 41% 47% 55% 52% 51% 56% 55% 57% 61% 65% 64% . [Source: Metropolitan Council] Tools and Resources Cities Use to Advance Housing Include: • Reduce Lot Size Requirements • Allow planned unit developments to add density or to lower development costs • Down Payment Assistance • HRA, CDA, EDA contributions • Local Fee Waivers • Land Subsidies, Assembly and Donations • Property Tax Reductions, including Abatement and Low -Income Rental Classification • Local Housing Trust Funds • Tax Increment Financing (TIF) • Reduced Parking Minimums • Density Bonuses and Higher Density Zoning • Adjusted Setbacks • Expedited Plan Reviews • Elimination of Minimum Building Size Requirements • Mixed Income Housing Policies • Rental Licensing and Inspections • Tenant Protection Ordinances METRO CITIES' POLICY POSITIONS ON HOUSING Metro Cities Policies Support: • Local zoning authority. • Increased funding for state housing programs. • Affordable housing tax credit. • Programs that help alleviate foreclosures, increase homeownership, and increase homeownership for BIPOC populations. • Preserving tools that enhance local innovation. • Clarification of state laws on infrastructure fees. • Strategic partnerships and financial assistance from the state and federal governments to help address housing needs. • Increased Section 8 funding and federal funding to assist HRAs in facilitating tax exempt bonds for housing. Key State Programs Supported by Metro Cities: • State Housing Infrastructure and GO Bonds • State Challenge Program • State Match for Local Housing Trust Funds • Pre- and post -purchase education, counseling, and training; mortgages and downpayment/closing- cost assistance loans; home improvement loans • Rental assistance, supportive housing, homelessness prevention resources • Fix up Funds for Rental Homes Metro Cities Opposes: • Preempting local zoning decision -making authority on zoning, planning and land use. • Prohibitions and restrictions on planned unit development (PUD) agreements. • Restrictions on local housing development and financing tools. • Policies that shift costs for infrastructure for new housing to existing taxpayers. • Preempting local voter -approved rent control authority. Washington .-vCounty FYI BOARD AGENDA February 8, 2022 - 9:00 AM Board of Commissioners Fran Miron, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, Chair, District 4 Lisa Weik, District 5 Because of the continuing COVID-19 Pandemic first declared by the World Health Organization on March 11, 2020, some or all of the County Board members may participate in this meeting by telephone or other electronic means and the Board meeting will be conducted pursuant to and in compliance with Minnesota Statute 13D.021. The County Board meeting will be conducted at the regular meeting location of the Board Room, Washington County Government Center, 14949 62nd Street North, Stillwater, MN. Members of the public can attend the meeting in person, or view/monitor the meeting electronically from a remote location via live webstream. Members of the public who wish to share their comments or concerns on any issue that is the responsibility or function of Washington County Government, including the items that are listed on this agenda, may provide that comment via email at administrationco.washington.mn.us, or by telephone at 651-430-6001. Any comments or concerns shared, either prior to or during the board meeting, will be provided to each county commissioner. 1. 9:00 Roll Call Pledge of Allegiance 2. 9:00 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 3. 9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Approval of the January 25, 2022, County Board meeting minutes. B. Approval of an application for renewal of an On -Sale and Sunday Liquor License for the Disabled Veteran's Rest Camp Association, located in May Township. C. Approve Amendment No. 2 to Contract No. 13303 with Alliant Engineering, Inc. in the amount of $357,420 for the County State Aid Highway (CSAH) 33 (Everton Avenue North) Pedestrian & Safety Improvement Project. D. Approve Amendment No. 1 to land lease agreement for the Hugo Yard Waste Collection Site. 4. 9:10 Public Works - Lyssa Leitner, Public Works Planning Director A. 1) Adopt a resolution to update the Gold Line project budget, including a funding commitment, 5% additional contingency required by Federal Transit Administration (FTA), and FTA ineligible soundwall costs. 2) Approve $19,354,900 permanent use of fund balance in Fund 216 Metro Gold Line. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 5. 9:40 Executive (Closed) Session - Administration - June Mathiowetz, Senior Planner A. Executive (closed) session pursuant to Minn Stat. § 13D.05 subd. 3(c) to review the appraisal for the property located at PIDs 16.028.20.23.0005, 16.028.20.23.0006, 16.028.20.23.0007, 16.028.20.23.0011, 17.028.20.14.0003 in regards to the potential purchase of a Conservation Easement on Valley Creek. 6. 10:10 Executive (Closed) Session - Administration - June Mathiowetz, Senior Planner A. Executive (closed) session pursuant to Minn. Stat. § 13D.05 subd. 3(c) to review the appraisal for a potential purchase of a Conservation Easement on property located at the following PIDs: 18.031.19.31.0002, 18.031.19.42.0002, 18.031.19.41.0001, 18.031.19.31.0003, 18.031.19.43.0001, 19.031.19.12.0001, 19.031.19.12.0002, 18.031.19.34.0003, 19.031.19.21.0003, 19.031.19.12.0003, 18.031.19.42.0007, 18.031.19.42.0006, 18.031.19.42.0005, 18.031.19.42.0004, 18.031.19.42.0011, 18.031.19.42.0008, 19.031.19.21.0004, 19.031.19.12.0004, 18.031.19.41.0009, 18.031.19.41.0008, 18.031.19.41.0007, 18.031.19.41.0006, 18.031.19.41.0005, 18.031.19.41.0004 7. 10:55 General Administration - Kevin Corbid, County Administrator A. Adopt a resolution to approve making a Land and Water Legacy Program appraisal public data. B. Legislative Update C. COVID-19 Update 8. 11:25 Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 9. 11:40 Board Correspondence 10. 11:40 Adjourn 11. 11:45 Personnel Committee Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer