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2022-02-17 DTPC Packet
i11wai THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION February 17th, 2022 REGULAR MEETING 8:30 A.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES 1. Possible approval of the January 20th, 2022 regular meeting minutes IV. OPEN FORUM - The Open Forum is a portion of the Commission meeting to address subjects which are not a part of the meeting agenda. The Chairperson may reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. V. UNFINISHED BUSINESS VI. NEW BUSINESS 2. Review Planned Parking Strategies for Future St. Croix Riverfront Improvements (Lumberjack Landing and Bridgeview Park); Commission Request 3. Consider Operations and Maintenance of Future Public Parking Lot Associated with Lumberjack Landing North of 601 Main St N (Zephyr Theater); Case of Zephyr Theater 4. Consider Recommendation to Amendment Fee Schedule for Downtown Parking Lots #2 & #3; Commission Request 5. Opera on the River Event Application 6. Stillwater Half Marathon Event Application VII. DISCUSSION 7. Review Database of Existing Reserved Parking Stalls and Mitigation Permits & Receive Update on Future Plans for Nelson Street Reconstruction 8. Receive Update on Downtown Parking Commission Work Plan VIII. FYI — STAFF UPDATES IX. ADJOURNMENT i 1 I \' ater TOE DIRTNELOCE Of MINNESOTA DOWNTOWN PARKING COMMISSION MEETING January 20, 2022 Chair McAllister called the meeting to order at 8:30 a.m. Present: Chair McAllister, Commissioners Bates, Glynn, Lepage (remotely), Rheinberger, Council Liaison Junker Absent: Commissioner Anderson Staff present: Community Development Director Gladhill APPROVAL OF MINUTES Possible approval of December 16, 2021 special meeting minutes Motion by Commissioner Rheinberger, seconded by Commissioner Glynn, to approve the minutes of the December 16, 2021 meeting. All in favor. OPEN FORUM There were no public comments. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Review Previous Parking Reservation Approval for Stillwater Farm Store Building, 401 Main St S (Commission Request) Chair McAllister prefaced the discussion by stating that every parking space in the system matters. Staff is asked to keep the DTPC aware of previous parking arrangements that may not be relevant anymore after a use changes. Community Development Director Gladhill stated that at the December meeting, the Commission requested a review of previous approvals (2020) related to 401 Main St S, specifically, the reservation of two stalls related to the loading dock and a proposed recreational equipment rental company. The proposed business did not materialize. The northern suite became a retail clothing company and parking needs were determined to be consistent with previous approvals and current zoning code. The southern suite is in the process of tenant build -out and staff is reviewing the permit. Parking needs are consistent with past review and may be approved administratively. The reservation of the two spaces is handled outside of the Conditional Use Permit process. The DTPC could recommend that the City Council return those spaces to general parking. This has not been discussed with the property owner nor the tenant. If the DTPC wishes, it could direct staff to discuss this with the property owner and tenant and bring back a formal request. Additionally, it is noted that the parking stall reconfiguration (head-on converted to parallel parking and creation of a sidewalk connection) has not yet occurred. Finally, zoning approvals are typically valid for two years. Staff is reviewing if this code provision also applies to parking approvals such as this. In any event, the previous approvals for the use as a recreational equipment rental service would expire in June 2022. Downtown Parking Commission Meeting January 20, 2022 Commissioner Rheinberger suggested that staff ask the property owner and tenant if they want to continue to reserve the spaces, otherwise there is no reason to tie up the spaces indefinitely. Chair McAllister added that the DTPC should look at loading zones as part of its overall plan. She agreed the City should inform the building owner, and ask them to inform their tenants, that if the previously approved business plans are not moving forward, the City will revoke the reserved parking. Mr. Gladhill agreed staff will reach out to the property owner and tenant and state that the City would like to gain back those stalls. Councilmember Junker remarked that he thought the parking reconfiguration/sidewalk project was on a faster track. When there is a sidewalk there, it may eliminate the loading dock anyway. Chair McAllister said she would like a running list of parking exceptions that have been made related to building addresses, so that review of the parking exceptions becomes a step in the process for a change of use. The reserved stalls also should be shown on the downtown parking map. Mr. Gladhill acknowledged there is a database of parking mitigation situations and staff needs to clean up the database in terms of where there are reserved stalls. The DTPC could also be notified of all permits reviewed by the Planning Commission that involve downtown parking. Commissioner Rheinberger suggested that categorizing the criteria by which the businesses need special parking situations would help address future requests. DISCUSSION Discuss Enforcement of Overnight Parking (Commission Request) Chair McAllister said she has noticed a laxness in overnight parking enforcement downtown especially this winter, which interferes with snow plowing and causes safety issues. Better communication tools are needed to inform downtown residents who permit -park and short term rental guests where they can and cannot park. She would like to discuss this and get feedback from Public Works. Councilmember Junker said he noticed this issue all summer too. The Police Chief and Parking Enforcement Officer should be brought in to get an update on their enforcement strategy. The DTPC should discuss how to put more emphasis on the guidelines that are in place. Chair McAllister said this also is an opportunity to review signage. There are no signs that specifically state no overnight parking. Mr. Gladhill agreed to discuss the issues with the Police Chief and look at the issue in regard to the budget. Short Term Home Rentals also should be part of the conversation. The newly formed Economic Development Authority is preliminarily looking at ways to capture additional revenue to pay for the higher levels of service to downtown, and staff is communicating with similar communities on how they handle these issues. Commissioner Glynn agreed the DTPC needs to address how to better communicate where overnight parking is and is not allowed. Signage is part of the issue. Chair McAllister brought up the concern that the City is continually taking the overnight lots away for events, with no real communication mechanism to notify permit holders who park in those lots. She added that the City Council, in approving the 200 Chestnut building, allowed 36 more vehicles to be in the system which will all be overnight. Overnight parking will continue to be a problem in general as the DTPC moves forward. FYI/STAFF UPDATES Page 2 of 3 Downtown Parking Commission Meeting January 20, 2022 Update on Event Parking Fee for Parking Ramp (Commission Request) Mr. Gladhill said at the last meeting, the DTPC was concerned with the handmade $10 event parking sign. Currently, $10 event parking is only for the Fourth of July. Staff will monitor that and in the future will use a more professional looking sign. A larger issue to be discussed with the City Council is whether to charge an event parking rate during the bigger events. It is challenging to charge the events themselves, especially when they are community based nonprofits. Councilmember Junker noted that $10 all day parking for whatever is deemed a special event is already part of the fee schedule approved by the City Council every year. Commissioner Glynn added the City needs to get better at incorporating technology into parking. Update on 200 Chestnut Apartments Construction Schedule Mr. Gladhill informed the Commission that demolition and construction will begin around February 1, which will occupy the parking along the site perimeter. Then, pile driving will cause vibrations and noise, which will be monitored by engineers. The contractor has been highly encouraged not to use Main Street for construction traffic if at all possible. Update on Chestnut Street Plaza Public Improvement Project and Downtown Parking District Impacts Mr. Gladhill said plans should be completed in March and construction should start in July. The turn lanes from the old configuration of Chestnut will not be needed, so 5-6 parking stalls will be gained. Phasing will be challenging, as the City is waiting for the Manning Avenue interchange to be fully open as a detour route. Additionally, Highway 36 will be resurfaced from St. Paul to Stillwater this summer. COMMISSION REQUESTS Chair McAllister asked about the project underway along the river. Mr. Gladhill stated that a segment near the Dock Cafe was deleted from the project. Final touches will be done this spring before construction starts on Chestnut Plaza. Chair McAllister noted that before construction, there was overflow parking on the land south of the mill buildings, across from the Oasis. She asked if there is discussion of making that a parking lot. Mr. Gladhill said he will provide the Commissioners with the Bridgeview Park plan. Councilmember Junker said he is not in favor of having any parking there. The grass area is very soft and flood prone. Mr. Gladhill stated that the Council approved a legislative platform for all the riverfront improvements and will be making a pitch for state bonding dollars to help with these projects. Councilmember Junker said in the next meeting, or no later than March, he would like a discussion about possibly raising the charge from $3 to $5 for Lot 2. Mr. Gladhill suggested raising the charge in Lot 3 also. If the charge can be consistent and staff can say "south of Water Street" is the $5 pay zone, that would make it easier to administer. ADJOURNMENT Chair McAllister adjourned the meeting at 9:27 a.m. Heidi McAllister, Chair ATTEST: Tim Gladhill, Community Development Director Page 3 of 3 iliwater THF B' F T H P L. A - E Q F M i N N F ti O f A MEMO TO: Downtown Parking Commission MEETING DATE: February 17, 2022 TOPIC: St. Croix Riverfront Comprehensive Parking Strategy REPORT BY: Tim Gladhill, Community Development Director SPECIFIC REQUEST At the request of the Commission, Staff is forwarding this topic for discussion and informational purposes. This analysis will focus on existing and planned parking in the Downtown Area, specifically along the Riverfront. This includes an overview of planned parking improvements in Lumberjack Landing and Bridgeview Park. RECOMMENDATION No action is requested at this time. This is an informational case for initial introduction. Staff will forward a more detailed discussion at a future date. Attachments: Lumberjack Landing Plan (layout only - full plan available upon request) Bridgeview Park Plan (layout only - full plan available upon request) Downtown Parking District Map cc: Abbi Wittman, City Planner DEVELOPMENT PHASING PLAN Short Term Projects ` A Site Access • Entry drive improvements B Spur trail to Brown's Creek State Trail C River edge trail D North Kayak/Canoe Launch E Safety and Security improvements • Railing and other improvements to fishing/overlook platform near house • Northern boundary screening Mid Term Projects F Parking Lot expansion G Picnic Shelter/Pond overlook (conversion of old shed/garage) H Pond trail and bridge Trail amenities • Benches, picnic tables, overlooks Long Term Projects i J Southern kayak/canoe launch and fishing pier • Trail connection to parking lot K Aiple residence renovation Development Project Phasing E I, I, 1 11 II II 1 11 11 1 11 II 1 J DECEMBER 1, 2020 DEVELOPMENT COSTS Development cost estimates are planning level cost estimates based on rounded quantities on the conceptual master plan. Costs are based on 2020 numbers of previous construction projects in the Twin Cities metro area. Estimated costs included a per unit cost plus 30% for design and engineering (10%), mobilization and permitting (10%), and site grading and site prep (10%). A detail of the estimated costs can be found on page 45 in the Appendix to this plan. More detailed cost estimates will need to be completed as construction documents are developed for each park improvement item. Development Cost Estimate ITEM Site Access Spur Trail to Bro Creek State Trai, River edge trail North Kayak/Ca Launch Safety and Secu Improvements Short Term Subt Parking Lot Expo Picnic Shelter/P overlook Pond trail and b► Trail amenities Mid Term Subto Southern kayak/ launch and fishi Aiple residence renovation Long Term Subtc TOTAL COST OF TOTAL COST + 2 ITEM DETAIL tal ng PHASE ESTIMATED COST r Entry drive improvements --proposed bituminous driveway, turn -around and ADA parking spots Short Term $322,744.50 Retaining wall (average 4 ft tall) Sidewalk at turn-around--6 ft wide concrete wn's 6' wide compacted gravel Short Term $29,120.00 Bike racks 8 ft wide paved trail to woods edge Short Term $108,160.00 Soft surface trail through woods --clear trail, compacted soft surface Short Term 10 ADA Accessible Kayak/Canoe Launch Short Term $47,320.00 Accessible pathway to launch--8 ft wide paved or compacted gravel trail rity Railing on fishing/overlook platform Short Term Mid Term $61,230.00 $568,574.50 Concrete surface on fishing/overlook platform Landscaping and Screening --trees, shrubs, native grasses and forbs otal ins►on Bituminous surface $143,000.00 Portable restroom with concrete pad (annual cost) and Conversion of old shed/garage Mid Term $260,000.00 idg 8 ft wide paved trail to grotto and overlook Mid Term $36,673.00 Rehabilitate existing foot bridge Upgrades to soft surface trail on berm Benches/Picnic Tables (8) Mid Term $78,000.00 Overlooks (2) canoe Canoe slide Long Term $517,673.00 $148,980.00 pier Dock/Pier Trail connection to parking lot--8 ft wide paved trail IIII rtal ALL PHASES 0% CONTINGENCY Long Term $1,300,000.00 $1,448,980.00 $2,535,227.50 $3,042,273.00 NORTH AIPLE PARK MASTER PLAN VEGETATION MANAGEMENT PHASING & COST ESTIMATE Total management costs were based on 10-year management plans. Total 10 years costs for all vegetation management are $165,516. Cost estimation is based on: a) 2020 dollars, b) subcontracting all implementation and necessary oversight, and c) assumption that all Management Units are implemented concurrently. Management units have varying amounts of invasive species cover and therefore varying management inputs/ costs, but for simplicity costs are averaged across Units. Vegetation Management Cost Estimate Summary UNIT YEAR ACTION ESTIMATED COST UNIT A, 8, C, D, G, & H (Woodland invasive management & woodland restoration) 1 A - Prepare detailed invasive species removal & site restoration plans B - Prepare biddable documents & assist in securing qualified contractor(s) $ 3,900 2 A - Identify plant material to be protected B - Remove & treat woody invasives; C -Treat herbaceous vegetation and germinating woody invasives D - Complete cover crop seeding for barren areas $ 21,240 3-4 Annualize invasive species management cost (years —1-3 post initiation) $ 9,744 5 A - Native overseeding [1 k/acre] & bareroot tree/shrub planting & protection [1 k/ acre] B - Continued invasive species management (year —4 post initiation) $ 29,292 6 10 Annualize invasive species & native vegetation establishment management (5+ years post woody invasive species removal) $ 20,916 UNITS A, B, C, D, G, & H 10-YEAR COST ESTIMATE: $ 85,092 UNIT J (Woodland invasive management & woodland restoration) 1 A - Prepare detailed invasive species removal & site restoration plans B - Prepare biddable documents & assist in securing qualified contractor(s) $ 2 A - Identify plant material to be protected B - Remove & treat woody invasives; C -Treat herbaceous vegetation and germinating woody invasives D - Complete cover crop seeding for barren areas $ 11,520 3-5 Annualize invasive species management cost (years —1-4 post initiation) $ 6,912 6-10 Annualize invasive species management cost (years 5+ post initiation) $ 8,832 UNITS J -YEAR COST ESTIMATE: $ 27,264 UNIT E and F (Picturesque Parkland) 1 Prepare biddable landscape plan & assist in securing contractor $ 9,360 2 A - Remove undesirable and/or dying conifers B - Execute landscape plan (foundation plantings; —1 acre of turf conversion to native savanna via seeding; and shoreline plantings) $ 33,900 3-7 Annualized maintenance cost (0-5 years post sowing) $ 6,660 8-10 Annualized maintenance cost (5+ years post sowing) $ 3,240 UNITS E & F TOTAL 10-YEAR COST ESTIMATE: $ 53,160 DECEMBER 1, 2020 CONCEPT PLAN Site Character c 0 n 0 0 N co 0 table restroom Pedestrian connection to state trail. Grass surface to encourage pedestrians from state trail to use park trail, but discourage bikers. Bike racks provided at trailhead for bikers who want to walk the park trails, rAdd a natural vegetation strip between driveway and creek where feasible t Potential 20-24 space parking lot with portable restrooms (See Exhibit A for potential layout). Consult MnDOT on R.O.W. use Design entrance to encourage vehicles to park in lot, discourage driving into park (see Exhibit A) , — NOTES: » Shoreline stabilization/restoration needed in some areas » A buffer strip of shoreline vegetation (native) to be established along much of the riverfront where feasible » Structures now existing or hereinafter constructed, must be used in furtherance of passive recreational uses such dockage, walk in boat launching, walking paths, nature observation, picnicking and trail access, while protecting values of the St. Croix River, the MN State Trail amenity and in furtherance of the recreational needs of a national, Buffer residential use from park use with vegetation and topography Highlight natural pool and grotto as a feature / interpretive opportunity Improve existing path around former trout pond into ADA accessible natural surface trail loop, if economically and environmentally feasible Preserve former trout pond, possible reuse for tout/family fishing Extend and improve existing trail route and rehabilitate existing foot bridge feature Repurpose existing garage for beach and paddle craft put -in storage ADA accessible beach with paddle craft put -in ADA accessible fishing pier, utilize .existing piles Drop-off zone with 2 ADA parking spaces for paddle craft put -in Improve existing lawn as picnic area, preserve or repurpose existing landscaping, potential for two 10'x12' picnic shelters Preserve lawn, landscaping and trees, interpretive opportunity at old mill foundations. See Exhibit B for location and general use of structures in 1898 GROTTO / POOL NATURAL SURFACE TRAILS New pedestrian trail - natural CANOE/KAYAK RENTAL surface Preserve trees, replace lawn with no -mow native grasses Improve existing tree -lined driveway for beach, paddle put -in, fishing pier and ADA parking access (occasional wider stretches needed to allow oncoming vehicles to pass by) 100 Year flood elevation Preserve stone gate posts as entry monument Vehicular entrance Potential pedestrian trail segment Preserve densely vegetated area, long term opportunity for restoration Park /downtown trail gateway Alternate fishing pier location PICNIC LAWN WM atamij lit,-0.. , : L.—F,k.. 0 250 500 1,000 1,500 FISHING PIER as shore fishing, transient the scenic and ecological state and local clientele. 2,000 Feet NORTH AIPLE PARK MASTER PLAN ZEPHYR THEATRE PARKING EXPANSION: EXHIBIT A Access paint same as current. but a 90 degree intersection created. Parking lot extension in dark grey rep resew s 24 potential spaces for the park_ Parking lot in light grey to be constructed by Theater_ DECEMBER 1, 2020 Site Program and Design Optional Transient Dock at Kolliner Park Figure 27 Bridgeview Park Master Plan • "�' tifIl O I' " 4- .;�-- Bridgeview Park Kolliner Park �.r • ntown tillwater Note: City -owned parcels are highlighted in red. MASTER PLAN UPDATE 13-3 Site Program and Design _--.fir` �� --s --- _� ,„ j i �t r/ n. iii.--y1/.1 ' 1 100 Year Floodplain (El. 693 Approx.) 2 Steep Slope 3 Existing Sanitary Sewer Lift Station 5 Hersey Bean Lumber Co. Historic Structure 6 StormwaterTreatment Pond (MnDOT) 7 South Access Drive 9 Parking Lot A (Car and Boat Trailer Parking) 10 Parking Lot B (Car and Boat Trailer Parking) 10a Parking Lot B Expansion Area 12 Trailhead Kiosk 13 Low -impact Restroom Figure 28 Bridgeview Park Master Plan - Southern Area 14 Retaining Wall 15 Upper Loop Trail 16 Lower Loop Trail 19 Planned Loop Trail Route 22 Boat Launch 23 Fishing Pier 24 Picnic Area 27 Historical/Ecological Discovery Area 30 Shoreline Restoration MASTER PLAN UPDATE 13-5 Site Program and Design 1 100 Year Floodplain (El. 693 Approx.) 2 Steep Slope 5 Hersey Bean Lumber Co. Historic Structure 15 Upper Loop Trail 16 Lower Loop Trail 25 Picnic Shelter/Performance Stage Figure 29 Bridgeview Park Master Plan - Central Area 26 Lawn Area 27 Historical/Ecological Discovery Area 28 Floodplain Forest Restoration Area 29 Floodplain Meadow Restoration Area 3-6 I BRIDGEVIEW PARK Site Program and Design 1 100 Year Floodplain (El. 693 Approx.) 15 Upper Loop Trail 2 Steep Slope 16 Lower Loop Trail 4 Historic Bergstein Buildings 17 Bike Trail (Downtown Approach) 6 StormwaterTreatment Pond (MnDOT) 18 Pedestrian River Promenade 8 North Access Drive (One-way Southbound) 21 Transient Dock 11 Parking Lot C (Car Parking Only) 26 Lawn Area 12 Trailhead Kiosk 31 Existing Parallel Parking along TH 95 14 Retaining Wall Figure 30 Bridgeview Park Master Plan - Northern Area MASTER PLAN UPDATE 13-7 Lot 13 Lot 18 Crosby Hotel ramp Lot 12 Lot 11 of 8a Lot 7 Lot 10 Stiliwater - 910To PACE 0< MIHH1 t, A Public Parking Downtown Stillwater 2021 Legend Downtown Parking District City Parking Lot City Parking Ramp PrA Public - upper level (Crosby Hotel) m \\\ Trailhead Parking (Lot 12) PrA Private parking only (Lot 8a) Street parking Permits valid Permit parking only (Lot 12) Trailers & large vehicles (Lot 12) On -street handicapped 15 minute parking limit 30 minute parking limit - Loading/unloading Valet Bus loading/unloading - Bus parking Monthly Permits Business Permit Valid - DT Resident Permit Valid (allows overnight parking) • Free parking lot (year round) • Pay parking lot (Free Nov 1-Apr 30) Available to public aft 6 pm + weekends • Numbers in circles = hour limits on free parking On -street parking is free, but limited to 3 hrs unless posted for less Lot 1 (pay lot)(Free Nov 1 - Apr 30) - 98 spaces Lot 2 (pay lot)(Free Nov 1 - Apr 30) - 84 spaces Lot 3 (free lot - 3 hr) -- 33 spaces Lot 4 (free lot - 4 hr) -- 33 spaces Lot 5 (free lot - 4 hr) -- 7 spaces Lot 6 (free lot - 3 hr) -- 16 spaces Lot 7 (free lot - 3 hr) -- 16 spaces Lot 8a ("private"*) -- 51 spaces Lot 8b (free lot - 4 hr) - 75 spaces Lot 9 (free lot - 4 hr) -- 30 spaces Lot 10 (free all day; overnight by permit) - 48 spaces Lot 11 (free all day; overnight by permit) - 45 spaces Lot 12 (part free all day; no ovemight here) - 78 spaces (part permit only; overnight allowed here) - 23 spaces Lot 13 (free lot - 4 hr) - 14 spaces Lot 14 (free lot - 4 hr) - 85 spaces Lot 15 (free lot - 4 hr) - 97 spaces Lot 16 (free after hrs) - 60 spaces Lot 17 (free after hrs) - 75 spaces Lot 18 (free lot - 24 hr) - 22 spaces Public Ramp (pay) -- 248 spaces Public level, Crosby (pay) 52 spaces * Free public lot after 6 PM 1,290 off-street parking spaces: 1,249 general public 41 handicapped spaces 459 marked on -street spaces: 416 general public 18 handicapped spaces 8 15 minute spaces 5 30 minute spaces 17 Loading spaces 239 unmarked on -street spaces (Includes 91 on 2nd St no. of Mulberry) 1,997 total public spaces 1,494 free public spaces (74.8%) Map produced by Community Development Dept for Downtown Parking Commission January 2021 iliwater THF B' F T H P L. A - E Q F M i N N F ti O f A MEMO TO: Downtown Parking Commission MEETING DATE: February 17, 2022 TOPIC: Discuss Operations Options for Lumberjack Landing Parking Lot REPORT BY: Tim Gladhill, Community Development Director SPECIFIC REQUEST Staff is seeking a recommendation from the Downtown Parking Commission on the operations responsibilities for the Lumberjack Landing Parking Lot. Options include, but are not necessarily limited to the following: • Part of the Downtown Parking District and operated under recommendation of the Downtown Parking Commission (also available for general Downtown Parking) • Part of the Park System and operated under recommendation of the Park and Recreation Commission (used for Lumberjack Landing Parking only) Additionally, the City has historically leased this lot for use by Zephyr Theater. Staff is open to this ongoing relationship. Rather than an Annual Lease, Zephyr Theater has requested a perpetual easement that does not need to be re -negotiated annually. Staff is open to this approach, secured by payment for easement at current market rate. Staff would recommend that the City not sell this lot to Zephyr Theater. RECOMMENDATION No action is requested at this time. This is an informational case for initial introduction. Staff will forward a more detailed discussion at a future date. Attachments: Lumberjack Landing Plan (layout only- full plan available upon request) cc: Abbi Wittman, City Planner DEVELOPMENT PHASING PLAN Short Term Projects ` A Site Access • Entry drive improvements B Spur trail to Brown's Creek State Trail C River edge trail D North Kayak/Canoe Launch E Safety and Security improvements • Railing and other improvements to fishing/overlook platform near house • Northern boundary screening Mid Term Projects F Parking Lot expansion G Picnic Shelter/Pond overlook (conversion of old shed/garage) H Pond trail and bridge Trail amenities • Benches, picnic tables, overlooks Long Term Projects i J Southern kayak/canoe launch and fishing pier • Trail connection to parking lot K Aiple residence renovation Development Project Phasing E I, I, 1 11 II II 1 11 11 1 11 II 1 J DECEMBER 1, 2020 DEVELOPMENT COSTS Development cost estimates are planning level cost estimates based on rounded quantities on the conceptual master plan. Costs are based on 2020 numbers of previous construction projects in the Twin Cities metro area. Estimated costs included a per unit cost plus 30% for design and engineering (10%), mobilization and permitting (10%), and site grading and site prep (10%). A detail of the estimated costs can be found on page 45 in the Appendix to this plan. More detailed cost estimates will need to be completed as construction documents are developed for each park improvement item. Development Cost Estimate ITEM Site Access Spur Trail to Bro Creek State Trai, River edge trail North Kayak/Ca Launch Safety and Secu Improvements Short Term Subt Parking Lot Expo Picnic Shelter/P overlook Pond trail and b► Trail amenities Mid Term Subto Southern kayak/ launch and fishi Aiple residence renovation Long Term Subtc TOTAL COST OF TOTAL COST + 2 ITEM DETAIL tal ng PHASE ESTIMATED COST r Entry drive improvements --proposed bituminous driveway, turn -around and ADA parking spots Short Term $322,744.50 Retaining wall (average 4 ft tall) Sidewalk at turn-around--6 ft wide concrete wn's 6' wide compacted gravel Short Term $29,120.00 Bike racks 8 ft wide paved trail to woods edge Short Term $108,160.00 Soft surface trail through woods --clear trail, compacted soft surface Short Term 10 ADA Accessible Kayak/Canoe Launch Short Term $47,320.00 Accessible pathway to launch--8 ft wide paved or compacted gravel trail rity Railing on fishing/overlook platform Short Term Mid Term $61,230.00 $568,574.50 Concrete surface on fishing/overlook platform Landscaping and Screening --trees, shrubs, native grasses and forbs otal ins►on Bituminous surface $143,000.00 Portable restroom with concrete pad (annual cost) and Conversion of old shed/garage Mid Term $260,000.00 idg 8 ft wide paved trail to grotto and overlook Mid Term $36,673.00 Rehabilitate existing foot bridge Upgrades to soft surface trail on berm Benches/Picnic Tables (8) Mid Term $78,000.00 Overlooks (2) canoe Canoe slide Long Term $517,673.00 $148,980.00 pier Dock/Pier Trail connection to parking lot--8 ft wide paved trail IIII rtal ALL PHASES 0% CONTINGENCY Long Term $1,300,000.00 $1,448,980.00 $2,535,227.50 $3,042,273.00 NORTH AIPLE PARK MASTER PLAN VEGETATION MANAGEMENT PHASING & COST ESTIMATE Total management costs were based on 10-year management plans. Total 10 years costs for all vegetation management are $165,516. Cost estimation is based on: a) 2020 dollars, b) subcontracting all implementation and necessary oversight, and c) assumption that all Management Units are implemented concurrently. Management units have varying amounts of invasive species cover and therefore varying management inputs/ costs, but for simplicity costs are averaged across Units. Vegetation Management Cost Estimate Summary UNIT YEAR ACTION ESTIMATED COST UNIT A, 8, C, D, G, & H (Woodland invasive management & woodland restoration) 1 A - Prepare detailed invasive species removal & site restoration plans B - Prepare biddable documents & assist in securing qualified contractor(s) $ 3,900 2 A - Identify plant material to be protected B - Remove & treat woody invasives; C -Treat herbaceous vegetation and germinating woody invasives D - Complete cover crop seeding for barren areas $ 21,240 3-4 Annualize invasive species management cost (years —1-3 post initiation) $ 9,744 5 A - Native overseeding [1 k/acre] & bareroot tree/shrub planting & protection [1 k/ acre] B - Continued invasive species management (year —4 post initiation) $ 29,292 6 10 Annualize invasive species & native vegetation establishment management (5+ years post woody invasive species removal) $ 20,916 UNITS A, B, C, D, G, & H 10-YEAR COST ESTIMATE: $ 85,092 UNIT J (Woodland invasive management & woodland restoration) 1 A - Prepare detailed invasive species removal & site restoration plans B - Prepare biddable documents & assist in securing qualified contractor(s) $ 2 A - Identify plant material to be protected B - Remove & treat woody invasives; C -Treat herbaceous vegetation and germinating woody invasives D - Complete cover crop seeding for barren areas $ 11,520 3-5 Annualize invasive species management cost (years —1-4 post initiation) $ 6,912 6-10 Annualize invasive species management cost (years 5+ post initiation) $ 8,832 UNITS J -YEAR COST ESTIMATE: $ 27,264 UNIT E and F (Picturesque Parkland) 1 Prepare biddable landscape plan & assist in securing contractor $ 9,360 2 A - Remove undesirable and/or dying conifers B - Execute landscape plan (foundation plantings; —1 acre of turf conversion to native savanna via seeding; and shoreline plantings) $ 33,900 3-7 Annualized maintenance cost (0-5 years post sowing) $ 6,660 8-10 Annualized maintenance cost (5+ years post sowing) $ 3,240 UNITS E & F TOTAL 10-YEAR COST ESTIMATE: $ 53,160 DECEMBER 1, 2020 CONCEPT PLAN Site Character c 0 n 0 0 N co 0 table restroom Pedestrian connection to state trail. Grass surface to encourage pedestrians from state trail to use park trail, but discourage bikers. Bike racks provided at trailhead for bikers who want to walk the park trails, rAdd a natural vegetation strip between driveway and creek where feasible t Potential 20-24 space parking lot with portable restrooms (See Exhibit A for potential layout). Consult MnDOT on R.O.W. use Design entrance to encourage vehicles to park in lot, discourage driving into park (see Exhibit A) , — NOTES: » Shoreline stabilization/restoration needed in some areas » A buffer strip of shoreline vegetation (native) to be established along much of the riverfront where feasible » Structures now existing or hereinafter constructed, must be used in furtherance of passive recreational uses such dockage, walk in boat launching, walking paths, nature observation, picnicking and trail access, while protecting values of the St. Croix River, the MN State Trail amenity and in furtherance of the recreational needs of a national, Buffer residential use from park use with vegetation and topography Highlight natural pool and grotto as a feature / interpretive opportunity Improve existing path around former trout pond into ADA accessible natural surface trail loop, if economically and environmentally feasible Preserve former trout pond, possible reuse for tout/family fishing Extend and improve existing trail route and rehabilitate existing foot bridge feature Repurpose existing garage for beach and paddle craft put -in storage ADA accessible beach with paddle craft put -in ADA accessible fishing pier, utilize .existing piles Drop-off zone with 2 ADA parking spaces for paddle craft put -in Improve existing lawn as picnic area, preserve or repurpose existing landscaping, potential for two 10'x12' picnic shelters Preserve lawn, landscaping and trees, interpretive opportunity at old mill foundations. See Exhibit B for location and general use of structures in 1898 GROTTO / POOL NATURAL SURFACE TRAILS New pedestrian trail - natural CANOE/KAYAK RENTAL surface Preserve trees, replace lawn with no -mow native grasses Improve existing tree -lined driveway for beach, paddle put -in, fishing pier and ADA parking access (occasional wider stretches needed to allow oncoming vehicles to pass by) 100 Year flood elevation Preserve stone gate posts as entry monument Vehicular entrance Potential pedestrian trail segment Preserve densely vegetated area, long term opportunity for restoration Park /downtown trail gateway Alternate fishing pier location PICNIC LAWN WM atamij lit,-0.. , : L.—F,k.. 0 250 500 1,000 1,500 FISHING PIER as shore fishing, transient the scenic and ecological state and local clientele. 2,000 Feet NORTH AIPLE PARK MASTER PLAN ZEPHYR THEATRE PARKING EXPANSION: EXHIBIT A Access paint same as current. but a 90 degree intersection created. Parking lot extension in dark grey rep resew s 24 potential spaces for the park_ Parking lot in light grey to be constructed by Theater_ DECEMBER 1, 2020 Lot 13 Lot 18 Crosby Hotel ramp Lot 12 Lot 11 of 8a Lot 7 Lot 10 Stiliwater - 910To PACE 0< MIHH1 t, A Public Parking Downtown Stillwater 2021 Legend Downtown Parking District City Parking Lot City Parking Ramp PrA Public - upper level (Crosby Hotel) m \\\ Trailhead Parking (Lot 12) PrA Private parking only (Lot 8a) Street parking Permits valid Permit parking only (Lot 12) Trailers & large vehicles (Lot 12) On -street handicapped 15 minute parking limit 30 minute parking limit - Loading/unloading Valet Bus loading/unloading - Bus parking Monthly Permits Business Permit Valid - DT Resident Permit Valid (allows overnight parking) • Free parking lot (year round) • Pay parking lot (Free Nov 1-Apr 30) Available to public aft 6 pm + weekends • Numbers in circles = hour limits on free parking On -street parking is free, but limited to 3 hrs unless posted for less Lot 1 (pay lot)(Free Nov 1 - Apr 30) - 98 spaces Lot 2 (pay lot)(Free Nov 1 - Apr 30) - 84 spaces Lot 3 (free lot - 3 hr) -- 33 spaces Lot 4 (free lot - 4 hr) -- 33 spaces Lot 5 (free lot - 4 hr) -- 7 spaces Lot 6 (free lot - 3 hr) -- 16 spaces Lot 7 (free lot - 3 hr) -- 16 spaces Lot 8a ("private"*) -- 51 spaces Lot 8b (free lot - 4 hr) - 75 spaces Lot 9 (free lot - 4 hr) -- 30 spaces Lot 10 (free all day; overnight by permit) - 48 spaces Lot 11 (free all day; overnight by permit) - 45 spaces Lot 12 (part free all day; no ovemight here) - 78 spaces (part permit only; overnight allowed here) - 23 spaces Lot 13 (free lot - 4 hr) - 14 spaces Lot 14 (free lot - 4 hr) - 85 spaces Lot 15 (free lot - 4 hr) - 97 spaces Lot 16 (free after hrs) - 60 spaces Lot 17 (free after hrs) - 75 spaces Lot 18 (free lot - 24 hr) - 22 spaces Public Ramp (pay) -- 248 spaces Public level, Crosby (pay) 52 spaces * Free public lot after 6 PM 1,290 off-street parking spaces: 1,249 general public 41 handicapped spaces 459 marked on -street spaces: 416 general public 18 handicapped spaces 8 15 minute spaces 5 30 minute spaces 17 Loading spaces 239 unmarked on -street spaces (Includes 91 on 2nd St no. of Mulberry) 1,997 total public spaces 1,494 free public spaces (74.8%) Map produced by Community Development Dept for Downtown Parking Commission January 2021 iliwater THF B' F T H P L. A - E Q F M i N N F ti O f A MEMO TO: Downtown Parking Commission MEETING DATE: February 17, 2022 TOPIC: Fee Schedule Changes (Lot #2 & Lot #3) REPORT BY: Tim Gladhill, Community Development Director SPECIFIC REQUEST At the last Commission Meeting, Staff was directed to bring forward a case to consider increasing the Parking Fee in Lot #2 (currently $3) and Lot #3 (currently free) both to $5. This is a smaller initial step in a broader discussion to simplify and standardize the fee schedule for the Downtown Parking District. The longer -term vision is to prioritize parking fees on more in demand parking areas, while still generally maintaining a level of free parking within the Downtown Parking District. This would include improving the user experience, improving safety for Downtown Employees and a vision to encourage more local residents to visit Downtown. The broader vision will likely be discussed in 2022 to be implemented in 2023. RECOMMENDATION Make recommendation to City Council to amend 2022 Fee Schedule to increase Parking Fee for Lot #2 and Lot #3 to $5. Attachments: Downtown Parking District Map cc: None Lot 13 Lot 18 Crosby Hotel ramp Lot 12 Lot 11 of 8a Lot 7 Lot 10 Stiliwater - 910To PACE 0< MIHH1 t, A Public Parking Downtown Stillwater 2021 Legend Downtown Parking District City Parking Lot City Parking Ramp PrA Public - upper level (Crosby Hotel) m \\\ Trailhead Parking (Lot 12) PrA Private parking only (Lot 8a) Street parking Permits valid Permit parking only (Lot 12) Trailers & large vehicles (Lot 12) On -street handicapped 15 minute parking limit 30 minute parking limit - Loading/unloading Valet Bus loading/unloading - Bus parking Monthly Permits Business Permit Valid - DT Resident Permit Valid (allows overnight parking) • Free parking lot (year round) • Pay parking lot (Free Nov 1-Apr 30) Available to public aft 6 pm + weekends • Numbers in circles = hour limits on free parking On -street parking is free, but limited to 3 hrs unless posted for less Lot 1 (pay lot)(Free Nov 1 - Apr 30) - 98 spaces Lot 2 (pay lot)(Free Nov 1 - Apr 30) - 84 spaces Lot 3 (free lot - 3 hr) -- 33 spaces Lot 4 (free lot - 4 hr) -- 33 spaces Lot 5 (free lot - 4 hr) -- 7 spaces Lot 6 (free lot - 3 hr) -- 16 spaces Lot 7 (free lot - 3 hr) -- 16 spaces Lot 8a ("private"*) -- 51 spaces Lot 8b (free lot - 4 hr) - 75 spaces Lot 9 (free lot - 4 hr) -- 30 spaces Lot 10 (free all day; overnight by permit) - 48 spaces Lot 11 (free all day; overnight by permit) - 45 spaces Lot 12 (part free all day; no ovemight here) - 78 spaces (part permit only; overnight allowed here) - 23 spaces Lot 13 (free lot - 4 hr) - 14 spaces Lot 14 (free lot - 4 hr) - 85 spaces Lot 15 (free lot - 4 hr) - 97 spaces Lot 16 (free after hrs) - 60 spaces Lot 17 (free after hrs) - 75 spaces Lot 18 (free lot - 24 hr) - 22 spaces Public Ramp (pay) -- 248 spaces Public level, Crosby (pay) 52 spaces * Free public lot after 6 PM 1,290 off-street parking spaces: 1,249 general public 41 handicapped spaces 459 marked on -street spaces: 416 general public 18 handicapped spaces 8 15 minute spaces 5 30 minute spaces 17 Loading spaces 239 unmarked on -street spaces (Includes 91 on 2nd St no. of Mulberry) 1,997 total public spaces 1,494 free public spaces (74.8%) Map produced by Community Development Dept for Downtown Parking Commission January 2021 liwater THE BIRTHPLACE OF MINNESOIA Memo To: Downtown Parking Commission From: Jason Grode, Parks Superintendent Meeting Date: February 17, 2022 Re: Opera on the River 2022 Event Application BACKGROUND: The St. Croix Valley Opera has submitted a special event application to host the Opera on the River 2022 Event on Saturday, July 30, 2022, in Lowell Park. The event will consist of a Performing Arts Fair and Concert. In case of rain (or severe weather), the event will be moved indoors to the Trinity Lutheran Church in Stillwater. If there's no flooding in the park, the event will be held entirely in Lowell Park. However, in the event that there is flooding, the event organizers are requesting the use of parking lots 5 and 9. Included in your packet is the event application and event layout plans. Based on the current fee schedule, the costs for use of lot 5 (7 spaces) and lot 9 (30 spaces) would be $111.00 ($3/space x 37 spaces), for one day if there is flooding in Lowell Park. ACTION REQUIRED: Upon satisfactory review of the event application and site plans, the Downtown Parking Commission should pass a motion recommending approval of the use of lots 5 and 9 for the Opera on the River 2022 Event, in the event that there is flooding in Lowell Park. Attachment: Event Application Form and Site Maps iilwater THE BIRTHPLACE OF MIMMESOTA EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 11/8/21 Office Use Onlv Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event Opera on the River 2022 7/30/22 8:00 am 12:00 pm Event Date/Time: Set up: Date Time to Actual Event: Date 7/30/22 Time 12:00 pm to 9:00 pm Clean up: Date 7/30/22 Time 9:00 pm to 11:59 pm (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) North Lowell Park Descri ption of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) Opera on the River 2022: A Celebration of Music and Community Join St. Croix Valley Opera for its cornerstone vocal event, Opera on the River —the best of outdoor summer entertainment and SCVO's most popular concert! There is something for everyone throughout this special weekend at Lowell Park in downtown Stillwater: Saturday, July 30, 2022: Performina Arts Fair (12:00 D.M. to 7:00 n.m.l—Connect and minale with Unner Midwest arts oraanizations. colleaes and Estimated Attendance (participants and spectators): 500+ Applicant Information (Person/Group Responsible) Sponsoring Organization Name: St. Croix Valley Opera Mailing Address: PO Box 2300 City, State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: Obed Floan Phone Number: 612-404-9265 Fax: Cell Phone: Email Address: obed@scvopera.org Website Address: scvopera.org Name of contact person during event: Obed Floan Cell Phone: Alternate contact during event: Megan Wagner Cell Phone: Refer media or citizens inquires to: Obed Floan Phone: 612-803-3688 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ■ Yes © Number and size: 10-20 varied - SCVO banner, sponsor hannarc cinnararlac liniinrnarimatar Will there be any inflatables? No F3 Yes M Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No ■ Yes © What type: Live singers and orchestra apply see Instructions Will sound amplification be used? No ■ Yes © Hours and Type: noon-9:00, sound amplification will be nrnvirlarl by a vanrinr TRIG 24x32 Truck Will a stage or tent(s) be set up? No • Yes f3 Dimensions: (+ poss. extension), transformer, 10x10 Sounds tent, exhibitor Will there be temporary fencing? No ■ Yes IV How many Fees for electricity may Will merchandise/food items be sold.7 No • Yes 5-20 non-food vendors expected: apply see Instructions Will food be prepared on site? No 0 Yes • Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No 0 Yes M Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No © Yes ■ See Alcohol Regulations in the Instructions Will alcohol be sold? No ■ Yes © See Alcohol Regulations in the Instructions Will there be a fireworks display? No F4 Yes l• Permit required, contact Stillwater Fire Department 651-351-4950 Describe power needs and location of power source. Regular power boxes for stage/lighting/sound either from the cement platform or up on Lot 5 in case of flooding in the park(see planned layout). Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Planned marketing includes similar activities to those used to promote our 2019-2021 concerts, which included: adds on the MPR radio app, press releases to local news organizations, social media promotion, cross -posting with other local and national opera organizations, and emails to SCVO's contact list. Pandemic permitting, we will distribute flyers to local businesses and City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No I Yes ■ Start/End Time: Date: City Sidewalks or Trails No © Yes ■ Start/End Time: Date: Public Parking Lots or Spaces No ■ Yes 0 Start/End Time: 5:00 am/11:59pm Date: 7/30/22 Fees may apply Will event need barricade(s)? No ■ Yes 0 Number needed: 2-3 see Instructions Fees may apply Will extra picnic tables be needed? No 01 Yes ■ Number needed: see lnstructions Fees may apply Will portable restrooms be needed? No ■ Yes 0 Number needed: 2-3 single, 2-3 accessible see Instructions Fees may apply Will extra trash receptacles be needed? No ■ Yes M Number needed: 2-3 see Instructions Describe trash removal and cleanup plan during and after event: Trash cleanup provided by promoters Will event need traffic control? No © Yes • Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Park will remain open as it is everyday. Private security personnel will be contracted - we have not secured a contract for 2022, but work with Off -duty City Officers & Security Specialists Inc. We will either contract with them or with a comparable service. Fees may apply see Instructions Will "No Parking Signs" be needed? No M Yes ■ Number needed: Show location(s)onsite map Will event need security? No ■ Yes a If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: See crowd control answer above. Will event need EMS services? No ■ Yes M Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: EMS city ambulance Describe the emergency action plan if severe weather should arise: In the event of severe weather, we plan to move inside to Trinity Lutheran Church like we did in 2021. List any other pertinent information: We will also supply a 1-day insurance rider listing the city of Stillwater as the additional insurer. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, 1 certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. 11/8/21 Signature of Applicant or Authorized Agent Date L; i I1i11\ OPERA THE prffin 2022 Taw lmzmn Timm Downtown Stillwater Event Venue Map ,..moo. /Free Seating Throughout the Park! Free Seating Throughout the Park! Free Seating Throughout the Park! Info Tent 10'x10' 0- Sound Tent 10'x10' ilk - Artist's Tent 20'x20' SO- Main Stage 24'x32' - VIP Seating 40'x40' :;- Moir Miming Sign - Liquor Tent 20'x20' - PA Org. Booths 10'x10' - Port -a -potties x2 Ku- Barricade x1 - Shuttle PIckUi/DronOfl x2 �U��IE[fy Si'. CROIX \:\I,I.EY OPERA Plijr igniE RivER 2022 \C atJU azmn PU w Free Seating Throughout the Park! Free Seating Throughout the MU V) Free Seating Throughout the Park! Downtown Stillwater Event Venue Map 1"=60' Info Tent 10'x10' 0- Sound Tent 10'x10' tijArtist's Tent V 20'x20' �- Main Stage 24'x32' - VIP Seating 40'x40' 0-1.11lfr Psrirstn Elgns in+ - Liquor Tent 20'x20' 3- PA Org. Booths 10'x10' p- Port -a -potties x2 HI- Barricade x1 - Shuttle Pickup/orepoll K2 liwater THE BIRTHPLACE OF MINNESOIA Memo To: Downtown Parking Commission From: Jason Grode, Parks Superintendent Meeting Date: February 17, 2022 Re: St. Croix Crossing Half Marathon 2022 Event Application BACKGROUND: Run Stillwater, Inc. has submitted a special event application to host the St. Croix Crossing Half Marathon Event on Saturday, July 30, 2022. The event uses most of the Loop Trail starting in Western Wisconsin and crossing the river using the St. Croix Crossing Bridge. Runners then go North to downtown Stillwater along the upper bike bath. The proposed finish line would be at the loop trail between parking lots 2 and 3. Included in your packet is an event application, route maps and site plans. Based on the current fee schedule, the costs for use of 29 spaces in Lot #2 ($9/day/space = $261.00) and 25 spaces in Lot #3 ($3/day/space = $75.00) would be $336.00. If all 33 spaces would be needed for use in Lot #3, that would increase the cost by $24.00 to a total of $360.00. ACTION REQUIRED: Upon satisfactory review of the event application, route maps and site plans, the Downtown Parking Commission should pass a motion recommending approval of the use of lot 2 and lot 3 for the St. Croix Crossing Half Marathon 2022 Event. Attachment: Event Application Form and Site Maps ae THE BIRTHPLACE Or NINHESOTA EVENTS PERMIT APPLICATION 216 4th Street North, Stillwater, MN 55082 Telephone: 651-275-4101 Fax: 651-275-4112 Email: pubwrks@ci.stillwater.mn.us Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application- 10/18/2021 rJ fire use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event St. Croix Crossing Half Marathon July 30, 2022 0500 0800 Event Date/Time: Set up: Date Time to Actual Event: Date July 30, 2022 Time 0700 to 1100 Clean up: Date July 30, 2022 Time 0900 to 1130 (Events after 10:00 p.m. require a variance from City Co:int !Il Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) Parking Lot 3 and north portion of Parking Lot 2. See map provided. Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) The St. Croix Crossing Half Marathon is a USATF-certified race. The race uses most of the Loop Trail, starting in western Wisc. and crossing the river using the St. Croix Crossing bridge into OPH. Runners then go north to downtown Stillwater along the upper bike path to avoid elevation changes, and use use the Hwy 95 parking lane where the paths converge at the Oasis Cafe to separate the race from operations at St. Croix Boat & Packet. Runners use the north edge of Parking Lot 1 to get back on the trail. The finish line is at the NE corner of The Freight House on the Loop Trail. Parking Lot 3 and the north part of Lot 2 are used for Medical support, finish line opps, medal distribution, the race announcer and portapotties (see map included.) Estimated Attendance (participants and spectators): 1200 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Run Stillwater, Inc. Mailing Address: 5055 Normandale Ave. N. City, State, Zip Code: Stillwater, MN 55082-1261 Primary Contact/Applicant Name: Stacy Einck, Coordinator Phone Number: (651) 470-3802 Fax: Cell Phone: same Email Address: social@runstillwater.com Website Address: https://www.runstillwater.com/st-croix-crossing/ Name of contact person during event: Stacy Einck CeII Phone: Alternate contact during event: Kate Mertz CeII Phone: Refer media or citizens inquires to: Stacy Einck Phone: (651) 470-3802 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ■ Yes © Number and size: TBD Will there be any inflatables? No F4 Yes • Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No 0 Yes ■ What type: apply see Instructions Will sound amplification be used? No ■ Yes © Hours and Type: Finish line PA announcer 0700 to1100 Will a stage or tent(s) be set up? No 0 Yes ■ Dimensions: Will there be temporary fencing? No ■ Yes F3 Will merchandise/food items be sold? No IXYes 0 How many Fees for electricity may vendors expected: apply see Instructions Will food be prepared on site? No ® Yes ❑ Contact Washington County Health Department 651-430-6655 Will cooking operations be conducted? No 3g] Yes ❑ Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No 0 Yes • See Alcohol Regulations in the Instructions Will alcohol be sold? No ki Yes • See Alcohol Regulations in the Instructions Will there be a fireworks display? No X Yes • Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. A small generator is used for the PA. If needed, power will be coordinated with the Water Street Inn. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Digital ads to the running community using social media and Google. Local and national running calendars accessed by the running community. Through Discover Stillwater and local Twin Cities media. City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ■ Yes 0 Start/End Time: 0700-1100 Date: 7/30/2022 City Sidewalks or Trails No 0 Yes • Start/End Time: Date: 7/30/2022 Public Parking Lots or Spaces No ■ Yes P Start/End Time: 0500-1130 Date: 7/30/2022 Fees may apply Will event need barricade(s)? No () ❑ Yes � Number needed: Event will provide see Instructions Fees may apply Will extra picnic tables be needed? No ® Yes • Number needed: see Instructions Fees may apply Will portable restrooms be needed? No ■ Yes U Number needed: Event will provide see Instructions Fees may apply Will extra trash receptacles be needed? No ■ Yes 0Number needed: Event will provide see Instructions Describe trash removal and cleanup plan during and after event: Event staff will the ensure all areas used by the race are spotless upon leaving. Event will be responsible for trash removal generated by the event. Will event need traffic control? No ■ Yes a Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Runners will come into town on the upper bike trail of Loop Trail and continue in coned parking along Hwy. 95 from Oasis Cafe to north entrance of Parking Lot 1. Traffic control will be needed at Sunnyside entrance and the Loop Trail crossing on Nelson. Spectators will gather along the trail and in Lowell Park. Fees may apply see Instructions "No Will Parking Signs" be needed? No Ix- Yes INNumber needed: TBD Show location(s) on site map Will event need security? No !NI Yes l• If event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No ■ Yes 0 Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Lakeview EMS is used for medical services as directed by the Medical Director of the race. Describe the emergency action plan if severe weather should arise: See attached safety plan for details. List any other pertinent information: Race staff will meet with SPD, SFD and Lakeview EMS in the days preceding the event to review plans and responsibilities. Date/time TBD. The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional i red on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the inform° ion provi is e to the best of my knowledge and agree to pay the permit fee for this event based upon the information pr ided in pplicati n. I realize my submittal of this application request constitutes a contract between myself and the City of Still a f! is a r eo a ° ability. Signature of A icant or Authorized Agent St. Croix Crossing Half Marathon, July 30,2022 Event Application, Downtown approach to finish Stillwater, MN Z ! & Malt Sho Nacho Mamas' Teddy Bear Park Willard St W Willard St E V'ETe sireet inr+. 0 •y Freight House Dockfe :s1 at. Croix Bleat & Packet Q m oo Se N A • Use of Loop Trail from Sunnyside to Oasis, staying on bike path (safest for runners — wider path, no elevation changes or flooding issues) At Oasis, move runners to 95, coned in parking lane to north entrance of Pkg Lot 1(Avoids interference with St. Croix Boat & Packet) Runners then go east in driving lane of Pkg Lot 1 to connect back with trail Finish Line Public Safety/Race Marshals to control intersections, parking access and trail crossing as needed (TBD) iP pAZ Prepared by Run Stillwater, Inc. St. Croix Crossing Half Marathon, July 30,2022 Event Application: Approach Area Detail South of Brick Alley Building Stillwater, MN Broadway Sr s • Separate boat delivery/patron traffic from runners for safer environment for all • No need to reserve parking spaces in Pkg Lot 1 — only blocking access lane at north end with barriers provided by the event, leaving all cars to come in/out of south entry. • "No Parking" needed along 95 from Oasis to Brick Alley lot, 33 spaces total from 5 a.m. to 11 a.m. (at the latest) Prepared by Run Stillwater, Inc. St. Croix Crossing Half Marathon, July 30,2022 Event Application: Finish Area Approach and Detail Stillwater, MN Water Stre.Pt Inn Leo's Grill & Malt Shop 4.■ ste rr 9rr FryitHouse r♦ � rr Nacho Mama's 9 ♦♦♦r Ait Lions Tavern9 „sitE Ne\� QC{ Cafe Tin Bins • LoLo American Kitchen and Craft Bar Q > Loop Trail 11-111 Road closed H Trail alert, signage 0700-1100 +« Finish line — Recovery food and medals — - Crowd barriers with gaps Portapotties ■ PA announcer (tent, no stakes) Emergency Vehicles ❑ Course Marshals/Public Safety rill Si Malt Shop o ner ican. raft Bar Cal • • • • • • ►► • • Prepared by Run Stillwater, Inc. St. Croix Crossing Half Marathon, July 30, 2022 Event Application: Finish Area Layout, Parking Area Needs from 5:00 a.m. to 12:00 noon Stillwater, MN x er—, Finish line Crowd barriers with gaps Q.1 Proposed Reserved Parking Needed Prepared by Run Stillwater, Inc. St. Croix Crossing Half Marathon July 30, 2022 Water Stations, Mobile, Spotters, etc. Traffic Plan & Staffing Emergency Plan Staffing Run Stillwater Inc. Race Coordinators Stacy Einck, Kate Mertz, Finish Line Coordinator Jon Neitzel , Marshal Coordinator Dr. Lincoln Likness, - Medical Director Half/10K/5K Starts Staffed — 8 to 10 people Basic first aid kit Porta potties Water Bag drop Water/Aid Stops At two-mile increments Staffed — 8 to 10 people Water/Gatorade Basic first aid kit Porta potty(s) — in the area On course mobile Moving along the course monitoring runners Lakeview EMS (roaming as needed) Sag bus/van following the last runner Bike patrol following the last runner (on trail portion) Race staff (roaming) Spotters - Marshals On the course in fixed positions Every intersection on the course will have a course spotter/marshal wearing approved safety vests. They will direct runners as needed, watch for runners who appear to be having difficulty and report that information to the course director, who in turn will pass that information to positions ahead of that runner with instructions to monitor that runner. Sag BusNan Following the last runner A bus/van will follow the last runner from the start line picking up anyone that decides they are done running/walking for the day. Event staff, in vans, will be dispatched as needed to meet the Sag Bus and bring those participants to the finish line area, where EMS staff will be located. St. Croix Crossing Half Marathon/5K July 30, 2022 Finish Line Lakeview EMS w/ Ambulance (dedicated) Ice Water Gatorade Bouillon cubes (if needed) Recovery Food: Carbs Salty Fruit Fireman's mist (if needed and pending availability) Communication Serious medical situations will be reported via 911 with public safety responding. Minor first aid situations will be reported by text message to a dedicated event staff cell phone with event staff or event medical responding. Event staff will have a list of "Captain" cell numbers for both start lines and all water stations and for each course marshal. Cell numbers will allow event staff to communicate with each other at specific positions on the course regarding runners who have been reported to be "struggling". All medical incidents will be described in a written report that will include runner's name, bib number, description of medical issue and action taken. Traffic Plan and Staffing Course Description — (see map) Traffic on the course will be controlled by public safety officers, and course marshals. All marshals will wear approved safety vests. The marshals have all received training in traffic control. Each intersection on the course will be staffed. The first 1.6 miles of the course are on 125th Ave. and 27th St. Public safety officers along with his/her squad car with lights flashing will be positioned behind the start line on 125th Ave. and at the intersection of 27th St. and Cty. E to control traffic. The course crosses St. Croix County E. A public safety officer along with his/her squad car with lights flashing, will cover that intersection to ensure the runners' safe crossing. The course crosses St. Croix County V when it leaves Arbor Hills Dr. A public safety officer along with his/her squad car with lights flashing, will cover that intersection to ensure runners safe crossing to the east shoulder. As runners travel north on St. Croix County V they cross the interchange bridge over St. Hwy. 64. Per requirements of WisDOT, lighted "Caution Running Event in Progress" signs will be positioned at both ends of this portion of the course. Course marshals will be positioned along this part of the course to slow traffic and keep runners inside the traffic cones. Runners will proceed on the East/North/West side of Andersen Scout Camp Road to the "T" intersection at the service road on the north side of 64 where they will move to the south side of the road, within cones on the shoulder. 2 St. Croix Crossing Half Marathon/5K July 30, 2022 Runners will remain on this side of the road to Houlton School Rd. where they will turn East and pick up the St. Croix Crossing Loop Trail. Emergency Plan Race staff and public safety representatives will meet at a mutually agreeable time before the race to review all aspects of the emergency plan. Medical support for the event will be coordinated and managed by Medical Director Dr. Lincoln Likness of Hudson Physicians. Pre -Race Weather Race staff will use a direct phone number at the National Weather Service providing immediate, 24/7 access to weather information. Pre -race weather will be monitored carefully. A race day forecast that indicates the possibility of "outside the norm" weather (heat, cold, wind, potential severe weather, etc.) will be passed on to participants via email the night before the race. In this email any possible adjustments to the race day schedule will be identified and any suggestions for runners (very hot — hydrate more) will be passed along. Race -Day Weather Race day morning, race staff will have arranged in advance to connect with the National Weather Service and get an hourly forecast through 12 noon for the race area. If there is any weather in the forecast that could affect the race (high winds, electrical activity) either by delaying the start times or canceling the races altogether, weather monitoring will be done in increments of thirty minutes. The decision to delay the race start or cancel the race altogether will be made by the race coordinators based on weather conditions. Race coordinators will then notify public safety. All public safety officer contacts will be identified one week prior to the race and will exchange cell phone numbers with the race coordinators. The races will only be started if the weather forecast shows that runners will be able to complete their races without severe weather impacting them (7:00 a.m. — 10:00 a.m.). Parameters for weather conditions are as follows: • Electrical activity in the area • Hail • High winds • WBGT Tess than 65 degrees Fahrenheit is Green Flag/No Warning to runners necessary • WBGT 65 to 72 degrees Fahrenheit is Yellow Flag/Recommend participants at increased risk for heat collapse. Slow pace. Warn all entrants of increased risk of heat collapse. • WBGT 73 to 82 degrees Fahrenheit is Red Flag/Recommend participants at increased risk for heat collapse withdraw from race, and other slow pace to match conditions. 3 St. Croix Crossing Half Marathon/5K July 30, 2022 • WBGT above 82 degrees is Black Flag/Cancel or recommend voluntary withdrawal. Note: Wet Bulb Global Temperature (WBGT) parameters according to U.S.A. Track and Field guidelines. In the event that delaying the start or canceling the race is contemplated, runners will be held at the race check -in point — the Water Street Inn — until a definitive schedule can be set. Runners will be asked to either stay inside the hotel or on the shuttle buses. (All runners are shuttled by bus to their respective race starting lines). Runners will receive schedule updates on a regular basis from race staff and course marshals. The race will use standard safety procedures regarding the presence of lightning on the course. The race will be delayed or stopped if there is any lightning on the course and will only be started or resumed after 30 minutes without any electrical activity in the area and a weather forecast that indicates no electrical activity is predicted in the area until after the projected race finishing times. If the races have started and there is a weather change that introduces the possibility of severe weather impacting the races while they are in progress, all shuttle buses will be positioned on the course to pick up runners if evacuation of the course(s) becomes necessary. Evacuation Plan If the races is stopped because of severe weather, or any other reason, the decision to stop the race will be communicated to staff on the course by the race coordinators. Public safety officers will drive the courses announcing the decision to stop the race over their squad car sound systems. The race shuttle buses will be used to clear the course. Buses will rotate down the course following the stream of runners. Minnesota Central Bus, will coordinate the bus movements under direction of race staff and public safety officers. Runners will be delivered to The Water Street Inn in downtown Stillwater so they can return to their cars. 4 uWARM T.0 011- CROSSING Half - SK S ILLWATER, MN 1100 a) HALF MARATHON ELEVATION 900 o '865 w 700 500 689 0 2 4 6 $ 10 12 13.1 Distance (miles) Dellwood jkl ■ Slim 35 ci Houlton • Elementary School Houlton School Circle Water Street Inn I gtiiiOs° e Stillwater + Litt F30,1 :tir9. FINISH ■ Houlton �� 'etPark & Ride Orleans St E O a: 00 State Hwy 36 Houlton Andersen Scola C:unp Tr St. Croix Crossing Half Marathor Race Start Times Half Marathon 7:00 a.m. 5K 7:00 a.m. ■ Aid Station: Gatorade & water (portable restrooms along the course but not at aid stations) O Mile Mark Andersen Scout Camp Andersen Scout C-o. Hwy E State Hwy 35 Big Guy's BBQ Roadhouse St. Croix National Gofl & Event Center Emanuel Church l. Town of St. Joseph Town Hall iliwater THF B' F T H P L. A - E Q F M i N N F ti O f A MEMO TO: Downtown Parking Commission MEETING DATE: February 17, 2022 TOPIC: Staff Updates REPORT BY: Tim Gladhill, Community Development Director SPECIFIC REQUEST At the last Commission Meeting, Staff was directed to bring forward updates on the following. Many of these updates will be forwarded as action cases at the March Commission Meeting. • Database of Mitigation Permits and Reserved Parking Stalls • Future Nelson Street Improvement Project/401 Main Street S Reserved Parking Stalls ANALYSIS AND UPDATE Mitigation Permit and Reserved Parking Stall Database Staff is reconciling and updating two (2) separate database related to Mitigation Permits (Residential and Business). Staff will be prepared to present results at the March Commission Meeting. Future Nelson Street Improvement Project/401 Main Street S Reserved Parking Stalls This project is not listed separately in the City's 5 Year Capital Improvement Plan (CIP), but is intended to be included in the broader Annual Street Maintenance Plan. Projects for 2022 have already been scheduled and in the design process. Projects have already been scheduled for 2023 as well, but have not started the design process. After internal discussions with Staff, the earliest this project would be scheduled would be 2024 unless otherwise directed by the City Council. Additionally, Staff has been in contact with the Owner of 401 Main St S. First and foremost, the Owner is amenable to removing the reserved parking stalls for the loading dock area. Additionally, the Owner is proposing to convert this rear warehouse space into general commercial retail space (specific future users to be determined at a later date). This would include converting the current loading dock doors into accessible entrances. The Property Line is against the building, so Staff is discussing options with the Owner. February 11, 2022 Page 2 This future vision may require the installation of sidewalks. Since the timing and need at this point is initiated by the Owner, the City Council discuss a cost share for this project, using certain economic development financing tool, to advance the project sooner. Staff will report back at a future meeting. Uwater THE RTHPLACE OF M i N N E S 0 1 A MEMO TO: Downtown Parking Commission MEETING DATE: February 17, 2022 TOPIC: Work Plan REPORT BY: Tim Gladhill, Community Development Director Staff is attaching a copy of the Work Plan for reference/reminder purposes. No action or discussion is required. Attachments: Work Plan 2021-2024 Downtown Parking Commission Work Plan January 2022 Update City Strategic Goal: Develop Organizational Excellence • Related and Relevant Strategies o Maintain High Quality, Efficient Public Service Delivery Standards o Implement Software Integration and Update City Facilities Downtown Parking Strategy: Improve Enforcement and Technology (including Event Parking Strategy) Project Number Action Timeframe Additional Resources Needed Commission Comments Streamline Payment Systems and Consolidate three (3) existing systems into a single system Q4 2021 40 Hours Staff Time Research License Plat Reader (LPR System) for enforcement Q4 2021 10 Hours Staff Time $40,000 Capital Cost High Priority Update Event Policies for utilization of public lots for events 2022-2023 10 Hours Staff Time Medium Priority City Strategic Goal: Develop Our Community • Related and Relevant Strategies o Promote Economic Development and Housing Affordability o Become a Year Round Destination City with a Sustainable and Balanced Downtown o Update City Infrastructure, Including Parks and Recreation Facilities o Enhance City Policies and Ordinances Downtown Parking Strategy: Ensure Parking Capacity Meets Downtown Needs (Combo of Pricing/Utilization Counts) Project Number Action Timeframe Additional Resources Needed Commission Comments Create a Utilization Count Program Q4 2021 5 Hours Staff Time Low to Medium Priority Conduct Annual Utilization County Ongoing 10 Hours Staff Time Low to Medium Priority Update Business Parking Permit policies and fees 2022 20-40 Hours Staff Time Medium Priority Require more advance Event Planning Update Overall Downtown Parking Pricing Strategy/Fees 2022 20 Hours Staff Time Only support raising Lot 2 Fee to $5 Staff Comment: City Council discussion in Strategic Plan to Evaluate revenue options broadly. Review On -Street Parking Rules and Restrictions 2022-2023 40 Hours Staff Time High Priority - favor reducing hour limits at least in certain zones to encourage users to use perimeter lots. Update Zoning Code to ensure necessary capacity expansion is achievable 2024 10 Hours Staff Time Low Priority Downtown Parking Strategy: Improve Customer Experience (Combination of Wayfinding/Signage and Customer Service) Project Number Action Timeframe Additional Resources Needed Commission Comments Create a Master Wayfinding Sign Plan 2022 20 Hours Staff Time or $5,000 Contracted Services Medium Priority Install Wayfinding Signage 2023 TBD — Based on findings of Master Wayfinding Sign Plan Medium Priority Develop Wayfinding Mobile App 2024 TBD Medium Priority Develop Marketing Campaign and Communications Plan 2023 TBD Partner with Discover Stillwater Medium Priority Consider Valet Service (or circulator service) 2024 TBD Medium Priority Review Enforcement Approach and Customer Support High Priority Additional 'Parking Lot List' of Additional Topics (2022 Commission Discussion/Watch List) • Loading and Loading Dock Areas • Annual Audit of Reserved Stalls and Approved Mitigations • Overnight Parking • Saint Croix Riverfront Parks Parking Plans