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Home My WebLink About2021-12-16 DTPC Packeti11wai THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION December 16th, 2021 REGULAR MEETING 8:30 A.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES 1. Possible approval of the November 18th, 2021 regular meeting minutes IV. OPEN FORUM - The Open Forum is a portion of the Commission meeting to address subjects which are not a part of the meeting agenda. The Chairperson may reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. V. UNFINISHED BUSINESS VI. NEW BUSINESS 2. Parking request from Kathleen with Medicinal Blends 3. On street parking setback request from Timothy Press 4. Two parking stall closure behind Amoco (Water Street) request from Stillwater Public Works and Public Safety 5. Brian's Bar 4th Annual Bocce Ball Tournament Event Application 6. Fire and Ice: North Lowell Park Event Application 7. World Snow Sculpting Championship Event Application -Added request attached 8. Biercycle- Parking space reservation request VII. DISCUSSION VIII. FYI — STAFF UPDATES 9. 2021-2022 Event List 10. Public Comments regarding parking ramp received since last meeting (if applicable) IX. ADJOURNMENT i 1 I \' ater TOE DIRTNELOCE Of MINNESOTA DOWNTOWN PARKING COMMISSION MEETING November 18, 2021 Chair McAllister called the meeting to order at 8:30 a.m. Present: Chair McAllister, Commissioners Anderson, Bates, Glynn, Lepage, Rheinberger Absent: Council Liaison Junker Staff present: Community Development Director Gladhill, Zoning Administrator Tait, Parks Superintendent Grode APPROVAL OF MINUTES Possible approval of October 21, 2021 meeting minutes Motion by Commissioner Rheinberger, seconded by Commissioner , to approve the minutes of the October 21, 2021 meeting. All in favor. OPEN FORUM There were no public comments. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Ice Rink in Parking Lot 4 Event Permit Mr. Tait explained that Chuck Dougherty has applied for a permit for a 40' x 116' public hockey rink in Parking Lot 4 from January 1-March 20, 2022 as part of Wintertime in Stillwater. When the rink is not being used for events, it will be open to the public. The applicant will pay for rink installation, maintenance, insurance, public bathrooms and heaters. They are requesting the City waive the fees for use of Lot 4. The standard fee would be $2,251. Staff recommends that because this is a community amenity, the City give them a reduced rate. Community Development Director Gladhill informed the Commission that the application to hold the World Snow Sculpting Championship in Stillwater at the end of January will be ready for the Commission's next meeting, including a request to use the remainder of Lot 4 for that event. Though the current policy is to charge for use of lots used for private events, staff is working on a broader event policy for 2022. Chair McAllister asked what is the background on the ice rink approval process last year, as it did not come before the DTPC. The ice rink has already been promoted as part of Wintertime in Stillwater, yet the DTPC is seeing the application for the first time, which puts the Commission in a challenging position. Mr. Gladhill said he understands that the first year of Wintertime in Stillwater was born out of the COVID pandemic when the City moved quickly on measures to generate business downtown. Downtown Parking Commission Meeting November 18, 2021 Chuck Dougherty, applicant, explained that Wintertime in Stillwater started in September 2020 with the Mayor leading the charge, including having an ice rink downtown. Originally, another restaurant was going to put it in their private parking lot but when that restaurant closed due to COVID restrictions, the Water Street Inn quickly picked up the idea with the thought they would do it for three years on a trial basis. Last year the Water Street Inn paid all expenses for the rink, and no fees were charged for use of the parking lot. Commissioner Glynn pointed out that downtown parking is free in the winter so revenue is not being lost. Commissioner Anderson noted the Commission has traditionally stuck to the pricing structure and let the City Council determine the discount if any. Commissioner Rheinberger asked Mr. Dougherty if paying the $2,251 charge would be a problem. Mr. Dougherty replied the rink is already costing him $13,000-14,000 a year and it is a free amenity for the public. Alex Eder, General Manager of the Water Street Inn, added that costs include his time coordinating with all the different schools, teams, hockey clubs to use the rink plus their own maintenance personnel setting up, tearing down, and maintaining the rink. Chair McAllister asked if closing Lot 4 would eliminate any handicapped parking. Mr. Gladhill said the two handicapped stalls in Lot 4 can be designated elsewhere if Lot 4 is closed. Commissioner Rheinberger asked if Mr. Dougherty would be interested in splitting the fee. Mr. Dougherty said he feels this is an amenity for the City and being charged a fee doesn't feel right. Commissioner Lepage said because parking is generally not charged in the winter and this will generate business, it makes sense to waive the fee for use of the lot. Commissioner Anderson voiced concern that waiving the fee may set a precedent for other applications. Another consideration is the wear and tear of putting that much ice on parking lot. If the City Council wishes, the Council can waive the fee. Commissioner Lepage noted, besides costs, other considerations are what size crowds will be generated, and the impact of taking away prime parking and forcing people to park out further. Mr. Gladhill stated the World Snow Sculpting Championship is expected to bring 50-60,000 visitors spread out over a week. Staff intends to reach out to event organizers after the first of the year and study all these issues. The City wants to be more proactive but it is taking a while to catch up. Motion by Commissioner Rheinberger to waive the parking lot fee for the ice rink. Motion died for lack of a second. Commissioner Rheinberger stated the ice rink is an immediate opportunity for the City, and he does not want to hinder the project. There is always a need for exceptions to policy. Commissioner Glynn remarked, for what the Water Street wants to do, there is very little impact on the rest of the parking system compared to bigger events. He leans toward granting the request. Chair McAllister asked if there was consideration of placing this rink on the Chestnut Plaza instead. Mr. Dougherty answered Chestnut Plaza is owned by MnDOT and it must be open for emergency vehicles. Chair McAllister commented it would be interesting for the City to be able to take over the ice rink at some point so it would be truly City -run. Page 2 of 4 Downtown Parking Commission Meeting November 18, 2021 Motion by Commissioner Lepage, seconded by Commissioner Rheinberger, to recommend that the City Council waive fees this year for the ice rink for the reservation of Lot 4, in recognition of the ice rink being a community amenity. All in favor. Chair McAllister reminded staff to make sure there is enough handicapped parking. Proposed Mobile Sauna Request - Lot 4 Zoning Administrator Tait explained that the owners of St. Croix Sauna LLC have made a request to install a mobile sauna in Lot 4, from December 1, 2021 through May 16, 2022. The sauna is on a mobile hydraulic trailer that lowers to the ground. It will be available for groups to rent for 75-minute sessions from 9AM-8PM Friday -Sunday. It will be staffed at all times by an attendant. The request is to use either four parking stalls in the northeast corner of the lot (preferred by the applicant) or two parking stalls in the northwest corner of the lot. The applicants have been working with the Water Street Inn which they said supports the request in order to have this be an additional amenity nearby for their guests. The Water Street Inn's private parking lot is unable to accommodate the mobile sauna since they have just enough parking for their guests. If Lot 4 is also used for the proposed ice rink, the Fire Department stressed the importance of two access points to the rink. Placement of the sauna could potentially jeopardize one of the access points. Since this appears to be a for -profit endeavor and less of an ancillary extension to Water Street Inn, staff recommends that the sauna is not located in City property on Lot 4, but rather on private property. Mike Murry and Jeff Freitag, owners of St. Croix Sauna, stated the sauna is fully capable of being on grass. Ideally they don't want to move it every day but it could be moved if events conflict. Mr. Eder, Water Street Inn, said the Water Street Inn does not have a strong vested interest in seeing the sauna but would like to support it to help promote Wintertime in Stillwater. They also have had meetings with the Chamber of Commerce regarding all three of the uses proposed for Lot 4. Chair McAllister asked for clarification whether the City prefers to keep all of Lot 4 free of parking if the ice rink is going to be there. Parks Superintendent Grode replied even though the snow sculpting event application is not ready for review, there have been lot of moving parts with that event. They propose to use a portion of Lot 4 for a beer tent and would like to use the majority of North Lowell Park, Lot 5 and Lot 9. The application was received a month ago and staff is reviewing it. Lot 4 does not seem to be able to accommodate the sauna, ice rink, and the snow sculpting beer tent. Mr. Gladhill added that there would be no parking in Lot 4 during the snow sculpting event. At other times, the remainder of the lot may be open for parking if not encumbered by an event. It is a moving target and there is an area throughout the duration of the events that must be open as a fire lane. Commissioner Anderson asked if the sauna would fit on the Chestnut Street Plaza. Mr. Gladhill replied the Chestnut Plaza is where the light show is. He added that there is a charge for using the sauna and MnDOT prohibits use of its property for any kind of sales. Chair McAllister remarked if there is no parking allowed in the remainder of Lot 4, there is no reason not to collect the fee and allow the sauna there if people can't park there anyway, as long as there is fire access. If Lot 4 will be partially open for parking, then she would recommend the sauna request not be approved and find another place. Mr. Murry and Mr. Freitag said they could put the sauna closer to ice rink to allow for easier plowing. They are flexible on placement and open to removing it the same date the ice rink closes. Motion by Chair McAllister, seconded by Commissioner Rheinberger, to recommend approval of the use of Lot 4 for the sauna in a location that works with all City needs, only if Lot 4 is determined to be closed anyway for parking. Page 3 of 4 Downtown Parking Commission Meeting November 18, 2021 Mr. Gladhill said he understands that the Council has shied away from allowing private business to use public spaces so there will be another layer of discussion at the Council. Chair McAllister amended the motion to state that the Commission recommends approval of the use of Lot 4 for the sauna only if Lot 4 is closed, with the exact location of the sauna to be determined by Public Works staff, and with the end date to coincide with the removal of the ice rink. Commissioner Rheinberger accepted the amendment. All in favor. DISCUSSION FYI/STAFF UPDATES Public Comments regarding parking ramp received since last meeting There were no public comments discussed. ADJOURNMENT Chair McAllister adjourned the meeting at 9:39 a.m. Heidi McAllister, Chair ATTEST: Tim Gladhill, Community Development Director Page 4 of 4 illwater THE 6 4 R T H P L A C E OF- MINNESOTA PLANNING REPORT TO: Downtown Parking Commission MEETING DATE: December 16, 2021 APPLICANT: Kathleen Schubert REQUEST: Consideration of a request to change the on -street parking to 30-minute limits LOCATION: 224 Chestnut St E (Medicinal Blends Wellness Boutique) REPORT BY: Graham Tait, City Zoning Administrator INTRODUCTION Mrs. Schubert owns a downtown store called "Medicinal Blends Wellness Boutique", which specializes in natural medicines and healing. Due to the nature of her business, the clients often have physical handicaps, are experiencing an injury, or something similar. However, the street parking in front of her store is frequently occupied with vehicles who remain there all day (primarily downtown workers and residents), and her clientele seldomly are able to utilize the parking spot in front of the store. The on -street parking in this location is limited to three hours, however Mrs. Schubert puts forth that this is too often ignored. She thinks that a more stringent time restriction, followed up by enforcement will alleviate this issue and help her business tremendously. SPECIFIC REQUEST Consideration to change the on -street parking stall's maximum parking time limit from three hours to 30 minutes. COMMENTS & RECOMENDATION The Downtown Stillwater Parking Efficiency & Management Plan, produced by HKGi in August of 2020, identifies reducing the length of time vehicles park on the street as a goal and something that downtown businesses are generally in favor of implementing. Currently only 2% of our spaces are for 30 minutes or less (for the "One -Stop -Shop, Limited User"). Because this number is so low and the parking study recognizes the need for this percentage to increase, staff could support changing this parking limit in this spot from three hours to a lesser time frame. Broader parking trends (and some Downtown Business Feedback) are trending towards the need for more very -short-term convenience parking for quick pick up. This parking trend is being seen in larger format retail in the suburban context as well, with online order pick up increasing in popularity. That being said, the Commission is in the middle of a broader policy discussion in conjunction with the City Council. If the Commission is more comfortable, this request could be held to be included in the broader context. POSSIBLE ACTIONS The Downtown Parking Commission should discuss the potential impacts of changing the time restrictions on this parking stall and recommend approval or denial to change the parking restrictions to 30 minutes. Attachments: Email Map cc: Kathleen Schubert Graham Tait From: Sent: To: Subject: Here was the other one. Tim Gladhill Monday, December 6, 2021 10:21 AM Graham Tait FW: Chestnut street 15-30 minute parking T H I. Elf FUN P L A C F Of U I N N€ SOT A Tim Gladhill City of Stillwater Community Development Director tgladhill@ci.stillwater.mn.us www.ci.stillwater.mn.us httos://www.facebook.corniStillwaterMinnesota P: 651-430-8821 From: City of Stillwater <ci.stillwater.mn.us@enotify.visioninternet.com> Sent: Monday, November 15, 2021 2:23 PM To: Tim Gladhill <tgladhill@ci.stillwater.mn.us> Subject: Chestnut street 15-30 minute parking [CAUTION] *** This email originated from outside the organization. *** Do not click links or open attachments unless you recognize the sender and know the content is safe. Message submitted from the <Stillwater, MN> website. Site Visitor Name: Kathleen Schubert Site Visitor Email: Hello Tim, I hope this email finds you well. We wanted to follow up and discuss the possibility of getting 15-30 minute parking for our retail stores on Chestnut St. Unfortunately, the business (office) insist on parking all day in front of our stores. I'm not sure if they will be no parking enforcement again this year? Either way, I feel we need to secure a few spots for our customers. Would you please let us know the best way to proceed? Thanks for your time. I look forward to hearing from you 1 Medicinal Blends Parking Stall Time Restriction Change Subject Parking Stall Parcel Boundaries 0 20 40 80 Feet By: Graham Tait 12/7/2021 illwater THE 6 4 R T H P L A C E OF- MINNESOTA PLANNING REPORT TO: Downtown Parking Commission MEETING DATE: December 16, 2021 APPLICANT: Tim Press REQUEST: Consideration of a request to remove parking stalls near certain intersections, to increase vehicular and pedestrian safety. LOCATION: Multiple Downtown intersections. Specifically, where Commercial Street and Mulberry Street intersect with Main Street and Second Street. REPORT BY: Graham Tait, City Zoning Administrator INTRODUCTION Mr. Press, a Stillwater resident, has submitted a safety concern regarding various intersections downtown. He puts forth that the on -street parking is limiting the line of sight at various intersections. He believes this creates a hazardous situation for both vehicles and pedestrians. SPECIFIC REQUEST Consideration to remove the first parking stalls at select Downtown intersections, in order to improve the line of sight (see attached). COMMENTS & RECOMENDATIONS The attached map shows the approximate line of sight from the intersection of Mulberry and Main, looking both north and south down Main Street. The map shows the line of sight with the existing parking configuration, and with one parking spot removed. The City does recognize that these intersections have an issue, however it does not seem that the removal of one spot would make a meaningful difference to one's line of sight. That being said, this could be discussed in the context of a broader Downtown Parking District Inventory and Plan, currently in discussions jointly with the Commission and City Council. For individual requests such as this, Staff believes it is best to discuss in the broader context already under way in the Commission's Work Plan. POSSIBLE ACTIONS The Downtown Parking Commission should discuss the potential safety concerns and determine if they would like to eliminate some or all of the discussed parking stalls. Attachments: Email Request — Timothy Press Reference Map Line of Sight Map cc: Tim Press Graham Tait From: Sent: To: Subject: Tim Gladhill Monday, December 6, 2021 10:20 AM Graham Tait FW: Parking Set Backs tiliwa ter t11 E BIRTH PLACE OF UINNESOTA Tim Gladhill City of Stillwater Community Development Director tgladhill@ci.stillwater.mn.us www.ci.stillwater.mn.us https:Pwww.facebook.com/Sti I Iwate rM i n nesota P: 651-430-8821 From: TIMOTHY J PRESS Sent: Friday, November 19, 2021 1:07 PM To: Tim Gladhill <tgladhill@ci.stillwater.mn.us> Subject: Parking Set Backs [CAUTION] *** This email originated from outside the organization. *** Do not click links or open attachments unless you recognize the sender and know the content is safe. Good afternoon Mr. Gladhill, I'm a long time City resident and wanted to bring what I consider to be a very hazardous condition to your attention. As I travel through downtown regularly, I've noticed the parking set backs at both Commercial and Mulberry streets (at both Main and 2nd.) are extremely hazardous. A driver literally has to pull out into the street to see around any cars at all corners. The condition is very obvious and presents a blind corner because the set back is not adequate. Can the set backs be expanded an additional car length to imiprove visibility around these corners? Thank you, Tim Press i Referenced Intersections 1.I . _ r " Intersection at Main and Mulberry Lines of Sight Line of Sight with Car Line of Sight NO Car Hypothetical Car Parcel Boundaries 0 30 60 By: Graham Tait 12/9/2021 120 Feet illwater THE 6 4 R T H P L A C E OF- MINNESOTA PLANNING REPORT TO: Downtown Parking Commission MEETING DATE: December 16, 2021 REQUEST: Consideration of a request to remove two parking stalls along Water Street to improve public safety and traffic flow LOCATION: Downtown, along the southbound side of Water Street (behind Amoco Station) REPORT BY: Graham Tait, City Zoning Administrator INTRODUCTION The City Engineer, in consultation with Stillwater Public Safety (Police Department and Fire Department) has identified two parking spaces Downtown that cause traffic flow issues and pose a safety hazard. The Engineering Department has the ability to review and install/remove any parking spots (and associated signage) outside of Downtown. However, within the Downtown District, this warrants input from the Downtown Parking Commission. SPECIFIC REQUEST Consideration to remove the two parking stalls on the southbound side of Water Street (behind Amoco Station), in order to improve public safety and traffic flow. COMMENTS & RECOMENDATIONS The City Planning Department recognizes this location on Water Street as a chokepoint, which disrupts traffic flow and creates pedestrian hazards. On this block there are cars parked all along the northbound lane, and only two parking spots in the southbound lane. When cars are parked on both sides of the street, the drivable street width gets reduced to twelve feet or less, which makes it challenging to have free -flowing two-way traffic. Removing these two spots in the southbound lane would completely eliminate this problem. City staff does recommend that the Downtown Parking Commission recommend approval for the two parking stalls along Water St to be removed. POSSIBLE ACTIONS The Downtown Parking Commission should discuss the potential safety concerns and determine if they would like to eliminate these two parking stalls. Attachments: Map Water Street Parking Proposed Parking Stall Removal Subject Parking Stall nParcel Boundaries 0 15 30 60 Feet By: Graham Tait 12/9/2021 i11water THE RiFITHPLACE OF MINNESOIA Memo To: Downtown Parking Commission From: Jason Grode, Parks Superintendent Meeting Date: December 16, 2021 Re: Brian's Bar Bocce Ball Tournament Event Application BACKGROUND Mr. Todd Nelson with Brian's Bar has submitted an event application to hold a bocce ball tournament that will take place behind their building to the East and in parking lot # 3. The event is proposed to take place on February 26, 2022, between 10:00 AM and 10:00 PM. The set up for this event will occur the day of the event between 6:00 AM and 8:00 AM (though some no parking signs are needed to be put up on Friday for sand delivery), and the clean-up is to take place the morning after the event between 6:00 AM and 10:00 AM. This event is expected to have a turnout of around 250 to 400 people. There will be a fence around 3 sides of the event (see site plan), to help delineate the event perimeter. There will be a police officer present on Saturday from 10:00 AM to 10:00 PM due to the consumption of alcohol on public property, however the selling of alcohol will take place only in the restaurant. ANALYSIS Lot 3 will need to be reserved for all of Saturday and Sunday to accommodate the event and the next morning clean-up. Additionally, 4 spots will be needed to be reserved in Lot 3 on Friday for sand delivery. Lot 3 has 33 spaces and they can be reserved at $1.50 per spot per day. Below are the calculations for the amount it would cost to reserve the parking spaces for this proposed event: Lot Requested Spaces Number of Days Amount Per Spot / Per Day Total Cost to Charge 3 33 (entire lot) 2 (Sat/Sun) $1.50 $99.00 3 4 1 (Fri) $1.50 $ 6.00 TOTAL- $105.00 RECOMMENDATION The Commission should make their recommendation to City Council for Brian's Bar to utilize Lot 3, for the above stated time frames, for parking fee costs of $105.00. Attachments: Event Application and Site Plan • er. THE SINTH►LACE Of MINNESOTA EVENTS PERMIT APPLICATION 216 4th Street North, Stillwater, MN 55082 Telephone: 651-275-4101 Fax: 651-275-4112 Email: pubwrks@ci.stillwater.mn.us Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for appllcption dgadline and fees. Date of Application: lI ■/2l RECEIVED NOV 24 Z621 City of Stillwater Administration Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event Event Date/Time: Set up: Date 2/2�G Time f . 00417 to f iiO4%1, Actual Event: Date 2 /'2 /22 Time /0J1 17 to /0;C2/01 Clean up: Date z/ 9 /2-2 Time 4;1-1--.. to 10;OdAli (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: �,j �y �j (If in Lowell Park please specify north or south Lowell park) 2-1 l P �� ,j �e) , s'CI � —wpc-2 M 0 b pZ Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) tn Estimated Attendance (participants and spectators): 2S0 200 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: /22hltii- 8 47 Mailing Address: 2/9 2,71l J s- s, /'� City, State, Zip Code: �j �T1G�G,c e. I` S75-2": / Primary Contact/Applicant Name: TOW Phone Number: 6'/2_ _sow --/e-Fax: Cell Phone: 02-50,3_ /Pg. Email Address:6k13./V6:-Lie.: 6-V.7)11c.6: / Ce.,,1-/ Website Address: 504)1/ 5.Y1GZ R r Cori Name of contact person during event: /(% k /' )p Cell Phone: 65/_ yo2_ 5/3/9 �✓ 7 Alternate contact during event: Cell Phone:6 Refer media or citizens inquires to: / 614 0O4C6- Phone; 657— y rY,5-%1' Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Will any signs/banners be put up No ■ Yes IN Number and size: / •- 9x 12 Ow v(J2 Will there be any inflatables? No 1:/ Yes ■ Insurance certificate from rental vendor isrequired Will there be entertainment? No � Yes ■ What type: Fees for electricity may V apply see Instructions Will sound amplification be used? No Cj Yes igl Hours and Type: &' OO,m—/°`(;"/"1 /. /136) 4ik(1 h7l l c Will a stage or tent(s) be set up? No jig(] Yes ❑ Dimensions: Will there be temporary fencing? No Lj Yes fiE How many Fees for electricity may Will merchandise/food items be sold? No ,® Yes ■ vendors expected: apply see Instructions Will food be prepared on site? No .I Yes ■ Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No ,J Yes ■ ContactStillwaterFire Department, 351-4950 Will alcohol be served but not sold? No ❑ Yes u See Alcohol Regulations in thelnstructions Will alcohol be sold? No Pni Yes II See Alcohol Regulations in thelnstructions Will there be a fireworks display? No 4 Yes • Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. P( ovIOE -Dwv PowFa,oevl &nt LOtN(r Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available ND C'i544- tAiktA, 6c of(FwA` 1,de E. City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. )2) �yyn City Streets or Right-of-way No ■ Yes fZ�.( Start/End Time: 6�j00/ Date: Z®6/2z City Sidewalks or Trails No 2 Yes ■ Start/End Time: Date: Public Parking Lots or Spaces No Yes El Start/End Time: 6;cic, ---121 q2 ate: 2/26/zz Fees may apply Will event need barricade(s)? No • Yes of Number needed: see Instructions Fees may apply Will extra picnic tables be needed? No 4Yes • Number needed: see Instructions Will portable restrooms be needed? No —re Yes • Number needed: Fees may apply see Instructions Will extra trash receptacles be needed? No ►:1 Yes • Number needed: Fees may apply see Instructions Describe trash removal and cleanup plan during and after event: gigh�� A,�,9STc--2 Op, s`r Will event need traffic control? No RI Yes U Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: Ee At (AO 271-- Al Ai (7;)%t • p0 Fees may apply Instructions "No Will see be needed?� ParkingSigns"No • cNumber needed: 7 Show locatian(s)onsite mop Will event need security? No i Y If event is overnight security will be required. If using private secruity, list Security Company and Contact Information: 511cLtovi,*PP Will event need EMS services? No 41 Yes ■ Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Describe the emergency action plan if severe weather should arise: j/v0a f�s i- OR' coca. List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. if insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. I realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. ,JtvhV/2-02/ Signature of Applicant or Authorized Agent Date err alte5 Ainiatz WArgA Mr 8occ E. BALL `t u /Lg .,.,_ Mara Mi Life Is Good O4jure 111111111n Salon I21cozscw 13,49(2 [ARK INC,. Apartments Vems ti11warer THE B I R T H PLACE OF MINNESOTA Memo To: Downtown Parking Commission From: Jason Grode, Parks Superintendent Meeting Date: December 16, 2021 Re: 2022 Fire & Ice North Lowell Park Event Application BACKGROUND The Greater Stillwater Chamber of Commerce has submitted an event application for a special event permit to hold the 2022 Fire and Ice event at North Lowell Park on January 28, 2022 through January 30, 2022. This returning event in Stillwater will utilize North Lowell Park and Mulberry Circle. This event features 3-5 Hot Air Balloons (weather permitting), a beer tent and fire pits. On Saturday, January 29, 2022, they are planning on having the historic ice cream social. They are proposing to have set up occur starting on January 27, 2022, and clean up to occur on January 31, 2022, with a total of 5 days (3 days for the event + 2 days for the setup and cleanup). ANALYSIS The applicant is requesting to have the parking fees waived. Below are the calculations for the amount it would cost to reserve the parking spaces on Mulberry Circle for this proposed event: Lot Requested Spaces Number of Days Amount Per Spot / Per Day Total Cost to Charge Mulberry Circle 21 Spaces 5 $3.00 $315.00 TOTAL-) $315.00 RECOMMENDATION The Downtown Parking Commission should review the event application materials and make a recommendation to the City Council regarding approval of the Fire & Ice event application with consideration for waiving the parking fees. Attachments: Event Application, Site Plan and Request for Fee Waiver Letter TMC ►IMTM/LAC[ Of MIM=CTA EVENTS PERMIT APPLICATION 216 4th Street North, Stillwater, MN 55082 Telephone: 651-275-4101 Fax: 651-275-411 Small: pubwrks@cl.stlllwater.mn.us Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 11/2/21 Office Use Only Date Application Recepved Type: Event Spe$'al Event Event w/ Contract Event Information Title/Name of Event Fire & ice Event Date/Time: Set up: Date 1/27/21 gam Time to 6pm Actual Event: Date 1/28/21-1/30/21 Time 10am to 10pm Clean up: Date 1/31/21 Time 6am to 6pm (Events after 10:00 p.m. require a variance from City Council; Location (Address) of Event: (If In Lowell Park please specify north or south Lowell park) Lowell Park- North Side Only & Mulberry Circle Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) The Fire & ice event will feature 3-5 Hot Air Balloons (weather permitting), a beer tent and fire pits. Akditionaly historic Ice Cream Social will take place. This event is in conjuction with the Fire & Ice Pond Hockey on Lily Lake (seperate application) on Saturday, the Toumament taking place Estimated Attendance (participants and spectators): Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Greater Stillwater Chamber of Commerce Mailing Address: 333 Main St. N. Ste. 202 City, State, Zip Code: Stillwater MN 55082 Primary Contact/Applicant Name: Robin Anthony, Executive Director Phone Number: 651-439-4001 Fax: Cell Phone: 612-860-0947 Email Address: director@greaterstillwaterchamber.com Website Address: greaterstillwaterchamber.com Name of contact person during event: Robin Anthony, Executive Director Cell Phone: 612-660-0947 Alternate contact during event: Lindsay Belland, Events Coordinator Cell Phone: 651-955-8065 Refer media or citizens inquires to: Stacie Jensen, Communications Manage Phone: 651-439-4001 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Inclu any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a arade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, sig age and indicate route direction with arrows. Event Features Will any signs/banners be put up No ■ Yes F i Number and size: "FI D Will there be any inflatables? No M Yes IN Insurance certificate from rental vendors required Will there be entertainment? No a Yes ■ What type: Fees for electricity may apply see Instructions Will sound amplification be used? No MIYes M.Hours and Type: Johnny's TV- Music over two speakers Will a stage or tent(s) be set up? No • Yes f.-1 Dimensions:20x60 Tent Will there be temporary fencing? No F_i Yes • Will merchandise/food items be sold? No • Yes g, How many vendors expected: - 3 Fees for electricity may apply see Instructions Will food be prepared on site? No II Yes a Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No �:. Yes ' Contact Stillwater Fire Department 351-4950 Will alcohol be served but not sold? No M Yes • See Alcohol Regulations inthe instructlors Will alcohol be sold? No • Yes .}' See Aicoho/Regulations inthe Instructions Will there be a fireworks display? No Yes • Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. Electric box north of lower stage- will be running extension cords to power tent lights/heat — Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Social Media, press release, local papers, flyers . City Services (After reviewing the event application, City services may be requrred for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No ■ Yes U. Start/End Time: 6am-10pm City Sidewalks or Trails No KA Yes ■ Start/End Time: Public Parking Lots or Spaces No P1 Yes • Start/End Time: Date:1/27-1/30/21 Date: Date: Will event need barricade(s)? No IN Yes ri Number needed: 2 Fees` may pply see Instrucbonstons Will extra picnic tables be needed? No 4 Yes • Number needed: Fees may apply see Instructions Lions Fees may apply see instructions Will portable restrooms be needed? No MIYes !A Number needed: Fees may apply see Instructions Will extra trash receptacles be needed? No ■ Yes M.Number needed: Describe trash removal and cleanup plan during and after event: Contracted with Maroney's & Onsite for assistance, 651-351-4900 Will event need traffic control? No f3 Yes ■ Contact Stillwater PollceDepartment Describe crowd control procedure to ensure the safety of participants and spectators: I oh cc G,c„ y} y- a i Lt. v1.'!L-e e is-c Fees may apply see Instructions Show location(s)onsite map Will "No Parking Signs" be needed? No M Yes • Number needed: Will event need security? No X Yes ■ If event is overnight security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No R. Yes III Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Call 911 Describe the emergency action plan if severe weather should arise: Move indoors- surrounding buildings List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from persons or property, all expenses and other liability that may result from this activity. Depending on the size "Certificate of Insurance" may be required, If insurance is required, the policy must be kept in force during th statutory limits for municipalities covering claims that might be brought against the event that arise out of th name the City as an additional insured on their policy "as their interest may appear." 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Vendors/Sponsor Tents ,av - r V c t t °' 1 Ilk la t ? 41111.1i eit _,-d Alcohol , tittIVV-C-C " t C E;tottiWitt4Itt."' t " ' 1 — ek ir' 1111.1.1111* .'- • N *7-Ir ...,... .,.... .,q,", -, - .0, : *agar tif-y• 4140'. 41, yak • GREATER STILLWATER CHAMBER of COMMERCE November 4, 2021 333 Main Street North #202 Stillwater, MN 55082 651-439-4001 www.GreaterStillwaterChamber.com Mayor and Council Members City of Stillwater 216 4th Street North Stillwater MN 55082 Dear Mayor and Council Members: As part of the Wintertime in Stillwater Campaign initiated last year, and in conjunction with the City's strategic plan to strive to make Stillwater a year-round destination, the Greater Stillwater Chamber of Commerce (Chamber) is looking to host again the Fire and Ice event January 28-30, 2022. We are excited to partner with the City of Stillwater again for locals and visitors to enjoy this winter experience in downtown and up on the hill both. Sara Jespersen is managing and executing the pond hockey at Lilly Lake in partnership with the Herb Brook Foundation. We are seeking City Partnership for this event which includes: • In -kind use of the North Lowell Park • In -kind use of electric • A link on the city website to the event site • City promotion of the event • Possible storage for the snow forms and some small equipment • In -kind plowing and snow removal — understanding that if there is a snow emergency the priorities are the city • In -Kind Public Safety The Chamber's Partnership will include: • The event would be hosted by the Chamber in partnership with the City of Stillwater.... • The City logo will be placed on our website and listed as a sponsor on all marketing materials Thank you for your consideration and the opportunity to continue our collaborative efforts bringing Wintertime to Stillwater. Warmest Regards, Robin Anthony, IOM Executive Director/President Greater Stillwater Chamber of Commerce cc: Tom McCarty, City Administrator; Beth Wolf, City Clerk; Jason Grode, Parks Superintendent ti11warer THE B I R T H PLACE OF MINNESOTA Memo To: Downtown Parking Commission From: Jason Grode, Parks Superintendent Meeting Date: December 16, 2021 Re: 2022 World Snow Sculpting Championship (WSSC) Event Application BACKGROUND The Greater Stillwater Chamber of Commerce has submitted an event application for a special event permit to hold the 2022 World Snow Sculpting Championship (WSSC) at North Lowell Park and Parking Lots: #4, #5, # 9, and Mulberry Circle (for Shuttle Services) on January 18, 2022 through January 23, 2022. This is a new event here in Stillwater where teams from around the world will travel to Stillwater, MN, to create snow sculptures while competing for prize money and the title of World Champion. This will be a judged event that will include social events, activities, award ceremonies and entertainment open to the public. Setup will occur starting on January 10, 2022 and go to January 18, 2022, when the event begins. Clean up will occur from January 23, 2022 to January 25, 2022. ANALYSIS They are requesting to reserve parking lots 4 & 5 for the setup, cleanup and the event from Thursday, January 13 through Monday, January 24 (12 days). The entire parking Lot #9 would need to be reserved for snowmaking from Monday, January 10 through Monday, January 17 (8 days). During the event, they are requesting to reserve only 8 spots in Lot #9 (7 days) and they would like to reserve Mulberry Circle for the week of the event for shuttle services (7 days). Additional handicapped parking would be available in Lot 9 during the event. Below are the calculations for the amount it would cost to reserve the parking spaces for this proposed event: Lot Requested Spaces Number of Days Amount Per Spot / Per Day Total Cost to Charge 4 10 (On North End) 12 (1/13/1/24) $1.50 $180.00 5 7 (entire lot) 12 (1/13-1/24) $1.50 $126.00 9 30 (For Snow Making) 8 (1/10-1/17) $1.50 $360.00 9 8 (For Event) 7 (1/17-1/23) $1.50 $ 84.00 Mulberry Circle 21 Spots 7 (1/17-1/23) $3.00 $441.00 TOTAL- $1,191.00 RECOMMENDATION The Downtown Parking Commission should review the event application materials and make a recommendation to the City Council regarding approval of the WSSC event application and recommendation for waiving parking fees. Attachments: Event Application, Site Plan and Request for Fee Waiver Letter T1111114SNC f111TN►LAOf nr MINNf3OTA EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 09072021 Q_fflce145e Qrlly Date Application Received Type: Event Special Event [vent w/ Contract Event Information Title/Name of Event World Snow Sculpting Championship 01/10/2022 - 01/18/2022 8 am 5 pm Event Date/Time: Set up: Date Time to Actual Event: Date 01/18/2022 - 01/23/2022 Time 4 pm to 6 pm Clean up: Date 01/23/2022 - 01/25/2022 Time 7 pm to 5 pm (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: North Lowell Park (if in Lowell Park please specify north or south Lowell park) Description of Event (please be specific - this information will be used to promote the event on the City of Stillwater webs te) The Greater Stillwater Chamber of Commerce is honored to host the Inaugural World Snow Sculpting Championship competition sanctioned by the Association Internationale de Sculpture sur Neige et Glace based in Finland. Teams from around the world will travel to Stillwater, Minnesota to create amazing snow sculptures while competing for prize money and the title of the World Champion. This will be a judged event and will include social events, activities, ceremonies, the people's choice award, and will be fun for the whole family. Estimated Attendance (participants and spectators): 30,000-50,000 Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Greater Stillwater Chamber of Commerce Mailing Address: 333 Main Street North #202 City, State, Zip Code: Stillwater, MN 55082 Primary Contact/Applicant Name: Robin Anthony Phone Number: 651-439-4001 Fax: Cell Phone: 612-860-0947 Email Address: director@greaterstillwaterchamber.com Website Address: worldsnowsculptingStillwaterMN.com Name of contact person during event: Robin Anthony Cell Phone: 612-860-0947 Alternate contact during event: Lindsay Belland Cell Phone: 651-439-4001 Refer media or citizens inquires to: Robin Anthony Phone: 651-439-4001 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features Sizes and TBD quanitity Will any signs/banners be put up No ■ Yes ® Number and size: Will there be any inflatables? No ® Yes ■ Insurance certificate from rental vendor is required Piped in music, possible Fees for electricity may Will there be entertainment? . No ■ Yes ® What type: Instructions outdoor music, apply see 10 am - 10 pm each day except for Will sound amplification be used? No • Yes F:1 Hours and Type: 6pm Sunday. Sunday will conclude at and 30 x 50 Will a stage or tent(s) be set up? No • Yes ® Dimensions:20x20 Will there be temporary fencing? No ® Yes ■ How many 5-8 Fees for electricity may Will merchandise/food items be sold? No • Yes F:1 Instructions vendors expected: OPP!Y see Will food be prepared on site? No ■ Yes M Contact Washington County Health Department 651-430-6655 Will cooking operations be conducted? No • Yes f' Contact Stillwater Fire Department 351-4950 Will alcohol be served but not sold? No FA Yes • See Alcohol Regulations in the Instructions Will alcohol be sold? No ■ Yes M. See Alcohol Regulations in the Instructions Will there be a fireworks display? No M Yes ■ Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. Lots 11, 9, 5 and 4, gazebo, stage down by the river and possibly lanterns down by the river. The WSSC Steering Committee is working with the city on specific needs. Lot 11 and 9 only during the snow making portion. Both can be availabe by the 18th. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available Social media, posters, radio, TV, press release, flyers, interviews, etc. City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No O Yes G1 Start/End Time: See attachment Date: City Sidewalks or Trails No ■ Yes Start/End Time: See attachment Date: Public Parking Lots or Spaces No ❑ Yes D. Start/End Time: See attachment Date: Fees may apply Will event need barricade(s)? No • Yes rj Number needed: TBD Instructions see Fees may apply Will extra picnic tables be needed? No ■ Yes f< Number needed: Possibly bons Instructions see Will portable restrooms be needed? No • Yes IN Number needed: Will contract directly Fees may s see Instructionbons Fees moyopp/y Will extra trash receptacles be needed? No IIIYes M Number needed: Will contract directly see Instructions Describe trash removal and cleanup plan during and after event: The Chamber will work with local vendors, the Steering Committee and City for clean up days. Will event need traffic control? No IM Yes IN Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: The Steering Committee has a Workstream for Public Safety that will convene as the event gets closer to define needs. Fees may apply see Instructions „ „ Will No Parking Signs be needed? No ■ Yes 0 Number needed: TBD Showlocation(s)onsitemap Will event need security? No • Yes 0 If event is overnight security will be required. If using private secruity, list Security Company and Contact Information: Security Specialist overnight and regular PD during the day Will event need EMS services? No ■ Yes Kg Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: Will reach out to Lakeview and/or our Blue Medic Co. Describe the emergency action plan if severe weather should arise: If high winds, blizzard, or servere cold occurs, a decision on postponing or canceling the event will occur. The Chamber will work with local and state law enforcement to make that decision. The Water Street In will host the warming house for the teams when they need to go indoors. List any other pertinent information: Please note this is the first year of this event and planning is underway. We will continue to work with the city and other partners as the event gets closer on what our needs will be. Thank you for your partnership! The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, 1 certify that the information prove Is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information pro v+taaQlication. I realize my submittal of this application request constitutes a contract between myself and the City of t-itrwa n s gel mobility. 09/08/2022 Signature of Applicant or Authorized Agent Date Job Trailer, Sand, Grooming Machinery 8 spots r � ' 9 to, S.4 St* 11 Usk Ole 1440 4 o• Key Alcohol Perimeter Vendor/Sponsor Tent Chamber Tent/Info Hut 11 Snow Store/Hut Food Truck • Garbage/Recycle Can Handwashing Station Restroom Auxiliary Tent Beer Tent ID Check/Ticket Sales Beer Trailer Plowed Walking Path Ice Rink Snow Sculpture Sculpture Perimeter Rope Only in MN MN Ice Sculpture a Snowman Building Contest Snow Slide • Firepit �Y w t GREATER STILLWATER CHAMBER of COMMERCE October 5, 2021 333 Main Street North #202 Stillwater, MN 55082 651-439-4001 www.GreaterStillwaterChamber.com Mayor and Council Members City of Stillwater 216 4th Street North Stillwater MN 55082 Dear Mayor and Council Members: As part of the Wintertime in Stillwater Campaign initiated last year, and in conjunction with the City's strategic plan to strive to make Stillwater a year-round destination, the Greater Stillwater Chamber of Commerce (Chamber) is looking to host two winter events in the month of January to boast the economy and bring business to the City of Stillwater; in what normally is a quiet time for our business community. We have already been working with staff and council members to bring these events to our beautiful parks in Stillwater and will continue the work through first quarter. This letter refers to the World Snow Sculpting Championship (WSSC). The Chamber is a local non-profit 501c(6) and recently, yet not officially announced yet, has been approved to implement a Greater Stillwater Chamber Foundation which is a 501c(3). The WSSC will be managed out of the foundation. We are excited to partner with the City of Stillwater for locals and visitors to enjoy this long weekend experience in downtown. Our contract with Winter Fun LLC is for three years if it goes well; and we decide to keep it in Stillwater, with right of first refusal after that. Lake Geneva, Wisconsin hosts the national championship, and just last year their February weekend brought in over 60,000 visitors; and the region brought in 3.1 million dollars to the economy. That weekend in Lake Geneva exceeded the previous July 4th weekend in revenue and visitors. This type of effort is in direct alignment with the city's strategic plan and would greatly benefit our businesses in first quarter. World Snow Sculpting Championship (WSSC) January 18-23, 2020 Location: North Lowell Park on both sides of the Gazebo, parking lots 4-5-9, Myrtle Street (the portion in front of the Gazebo), along with other inside venues in the city. High level park logistics: Snow making will be conducted in lot 9 January 10-17th and the snow will move to the park to build the forms (all weather dependent). To properly implement this production, additional electric will need to be added to the area around lot 9 and this effort is already underway with cooperation from Xcel Energy, public works, the Chamber and O'Neil Electric. There will be two tents set up for concessions, 10-13 Snow Forms, a small snow slide, music piped in the park and live music (weather permitting) in the Gazebo on Saturday Night for the closing ceremonies and awards; and The World's Coolest Block Party on Saturday night. The sculptors will need equipment such as scaffoldings, ladders, shovels, lights etc. (purchased by the Chamber) as well as equipment to make and move the snow. There will need to be a work trailer(s) to house the equipment when not in use, four -wheelers, snow mobiles and tents for sponsors with the amount TBD. We will continue to work with the Steering GREATER STILLWATER CHAMBER of COMMERCE 333 Main Street North #202 Stillwater, MN 55082 651-439-4001 www.GreaterStillwaterChamber.com Committee and city staff on these logistics and additional needs and resources as we continue to learn and build out this new event to Stillwater. Program: Tuesday, January 18th Exhibition in the park for the public to view and learn / music piped in 9 am — 9 pm. Evening event: Meet the teams, review rules and regulations with Winter Fun LLC, WSSC Steering Committee at the Lumberjack (private event) Wednesday, January 19th 9 am — 3 am snow sculpting in park. Concession tents open 10 am — 9 pm / No Liquor sold. Music piped in 9 am — 9 pm. Evening event: Opening Ceremony at the JX Event Center. Team introduction, sponsors, dignitaries, and open to the public, limited seating Thursday, January 20th 6 am — 3 am snow sculpting in the park. Concession tents (including liquor) open 10 am — 9 pm / music piped in 9 am — 9 pm. Food Trucks 10 am — 9 pm / Evening event: Chamber Mixer at the Water Street Inn — celebrating 130 years and volunteer appreciation Friday, January 21st 6 am — 3 am snow sculpting in the park. Concession tents (including liquor) open 10 am — 9 pm / music piped in 9 am — 9 pm. Food Trucks 10 am — 9 pm / Evening event: Sponsorship appreciation at Forge and Foundry (private event) Saturday, January 22"d 6 am — 2 pm snow sculpting in the park. Concession tents (including liquor) open 10 am — Midnight / music piped in 9 am — 7 pm. Food Trucks 10 am —10 pm / Evening Event: Awards — Closing Ceremony 4 pm at the Water Street Inn OR, the Gazebo (weather dependent). 7 pm — Midnight. THE WORLD'S COOLEST BLOCK PARTY at the Water Street Inn, Beer Tent in lot 4, outside Myrtle Street to the Gazebo, Chestnut Plaza, music in the Gazebo (weather dependent) Sunday, January 23rd Concession tents (including liquor) open 10 am — 6 pm / music piped in 9 am — 6 pm or possibly live band. Possible Food Trucks 10 am — 6 pm / Day event: 'MinneSNOWta Nice' / We currently have a team working on activities and fun in the park to focus on our state of Minnesota. Examples: Wild Rice Cookoff Competition, snowman competition, kids' activities, etc. We are seeking City Partnership for this event which includes: • In -kind use of the South Lowell Park • In -kind use of electric • A link on the city website to the event site • City promotion of the event • In -kind cost for water from hydrants • Possible storage for the snow forms and some small equipment • In -kind plowing and snow removal — understanding that if there is a snow emergency the priorities are the city • In -Kind Public Safety, we will have overnight security during the event by a security firm • In -Kind Parking for visitors, we will also have shuttles • Ability to keep up the onsite units through January 17-January 31, 2022, for guests and both WSSC and Fire & Ice Event The Chamber: • The event would be hosted by the Chamber in partnership with the City of Stillwater.... GREATER STILLWATER CHAMBER of COMMERCE 333 Main Street North #202 Stillwater, MN 55082 651-439-4001 www.GreaterStillwaterChamber.com • The City logo would be placed on our website and listed as a sponsor on all marketing materials • Provide open invitations to all the ceremonies and events to City Council and Department Heads • Provide an opportunity for the city to be interviewed by local and national news, and possibly international • This event will be great exposure for the City Since we do plan to us the Gazebo during this event, we ask that the Gazebo tree come down prior to January 14, 2021, for this event. In addition, the location of the Christmas tree may need to be modified with the location of the slide. The Chamber is also seeking a program where we may be able to get some of the funds we will be spending on the permanent electricity to lot 9 returned. For example, if other large events need to use this electric in the next five years, could the Chamber get some of those funds returned directly or indirectly? This event is also sponsored by Discover Stillwater and Explore Minnesota, and we look forward to having this event in our historic downtown Stillwater, hosted by the Chamber in partnership with the City of Stillwater. This is a $150,000 investment for the Chamber of Commerce, so we value and appreciate your partnership and sincerely appreciate all you do. Warmest Regards, Robin Anthony, IOM Executive Director/President Greater Stillwater Chamber of Commerce cc: Tom McCarty, City Administrator; Beth Wolf, City Clerk; Jason Grode, Parks Superintendent Jenn Sundberg From: Robin Anthony Sent: Monday, December 13, 2021 6:52 PM To: Jason Grode Cc: Lindsay Belland; Brad Glynn Subject: WSSC application [CAUTION] *** This email originated from outside the organization. *** Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi there: At our snow making meeting tonight with the vulcans, city, Green Acres, O'Neill Electric and Market & Johnson, it was determined we need to start making snow sooner just in case of weather. Therefore, we will be asking the city to close lot 9 on January 4th instead of the 10th. Please let me know if you have any questions. FYI: Shawn, Tom and Councilmember P were in the meeting. Best, Robin Robin Anthony, IOM Executive Director Greater Stillwater Chamber of Commerce www.greaterstillwaterchamber.com Office: Interested in Membership? Click HERE Check out our Leadership Program. Leadership in the Valley Rivertown Fall Art Festival, October 2-3 2021 1 World Snow Sculpting Championship January 18-23, 2022 Fire & Ice, January 28-30, 2022 Winter Gala Community Award Ceremony, February 18, 2022 Community Showcase April 9, 2022 Food Truck Extravaganza June 18, 2022 Chamber Open July 2022 0 2 Uwater THE RTHPLACE OF M i N N E S 0 1 A MEMO TO: Downtown Parking Commission MEETING DATE: December 16, 2021 TOPIC: BierCycle On -Street Parking Stall Reservation Request REPORT BY: Tim Gladhill, Community Development Director SPECIFIC REQUEST Pat Wolf, representing Wolf Brewing/BierCycle, is requesting renewal of the approval to operate BierCycle in Downtown Stillwater during the summer of 2022. The request involves reservation of one parking stall on Water Street on weekends during the summer ANALYSIS This request has been approved on a number of occasions in years past. Other than 2020, when parking stall reservation fees were waived, the fee to reserve this space has been the standard $3/stall/day for a total of $606/year. RECOMMENDATION Staff recommends approval consistent with past years' approvals. The Applicant is aware of the $606 fee. Additional details are found in the resolution from previous years (attached). Attachments: Email Request Previous Resolution of Approval (context, conditions and standards) cc: Pat Wolf Tim Gladhill From: Pat Wolf Sent: Tuesday, December 14, 2021 9:26 AM To: Tim Gladhill Subject: FW: BierCycle Adventures license renewal for next year [CAUTION] *** This email originated from outside the organization. *** Do not click links or open attachments unless you recognize the sender and know the content is safe. Original message From: Pat Wolf Date: 12/14/21 9:21 AM (GMT-06:00) To: Tim Gladhill Subject: FW: BierCycle Adventures license renewal for next year Good Morning Tim, Happy Holidays! I opened a multi person pedal bike business called BierCycle Adventures in Stillwater in 2012 as a way to create a fun activity for locals and visitors to pedal around downtown Stillwater and hear about its history. Beer, wine and malted beverages are acceptable to be brought on board by guests. We provide a server/tour guide and a driver on each tour and have had no complaints since operating. I would like to renew my annual license to operate the business which also includes the parking space on Water Street. I am forwarding the email chain from my conversation with Bill Turnblad last year for your reference. I plan to operate the business the same way we have operated since 2012. Please review the information and if acceptable, include my request for renewal for 2022 on the City Council's agenda for approval. Bill has included it on the Consent Agenda for the past number of years. Tim, please let me know if you have any questions and which City Council meeting agenda the request will be included. Sometimes Bill would include it in the last meeting of the year or the first meeting of the new year. Appreciate, Pat Patricia A. Wolf, CPM, RPA Commercial Real Estate Services, Inc. St. Paul, MN. 55101 www.cres-inc.com 1 RESOLUTION NO. 2021 - RESOLUTION GRANTING LICENSE TO PATRICIA WOLF FOR THE OPERATION OF MULTI -PERSON CYCLE TOURS ON CITY STREETS IN 2021 AND RESCINDING RESOLUTION 2019-148 WHEREAS, Patricia Wolf has made a request to renew her license to operate BierCycle Adventures, a multiple -person tour cycle, on City roadways downtown; and WHEREAS, the City Council of the City of Stillwater approved Resolution 2019-148 on December 17, 2019 for a license to operate the tour cycle business in 2020; and WHEREAS, the business will operate in substantially the same manner in 2021. NOW THEREFORE BE IT RESOLVED that the Stillwater City Council hereby grants license to Patricia Wolf to operate multi -person cycle tours on City roadways subject to the following conditions: 1. Upon review and approval of the license request by the Police Department and the Public Works Department, the City Clerk is authorized to issue a license to Patricia Wolf for the multiple -person tour cycle business. 2. Patricia Wolf may operate one multiple -person tour cycle in Stillwater. An increase in the number of cycles will require an amendment to this Resolution of Approval. 3. A license must be applied for annually from the City Clerk. The license is valid through December 31 of the year issued. 4. No license will be issued or renewed without proof of general liability insurance in the minimum amount of $1,500,000 per occurrence. 5. Operating restrictions and conditions: a. No multiple -purpose tour cycle may be operated upon a public sidewalk. b. No multiple -purpose tour cycle may use any public street or other public property as a waiting area unless such area is a legal motor vehicle parking area. c. Public safety is paramount in the operation of any multiple -purpose tour cycle. Consequently, each multiple -purpose tour cycle must be equipped with the following: i. Front and rear turn signals ii. Head lights iii. Tail lights iv. A hydraulic disc braking system v. An emergency brake in addition to a disc braking system vi. Any other equipment required to comply with applicable federal and state laws d. All multiple -purpose tour cycles are, at all reasonable times, subject to inspection by the City of Stillwater. e. Multiple -purpose tour cycle operators must have in their possession a valid driver's license while in control of any multiple -purpose tour cycle, and shall operate the tour cycle in compliance with all applicable federal, state, and local traffic laws, and in a manner so as to assure the safety of persons and property. f. Whenever alcohol is being served on a tour, the patrons who are legally allowed to drink alcoholic beverages must wear a colored wristband. g. All multiple -purpose tour cycle operators must obey and comply with any lawful order or direction of any police officer, traffic control agent, or regulatory services inspector. h. The City reserves the right to alter or limit multi -purpose tour cycle operations to specified routes and streets if required for public safety reasons. i. If Sam Bloomer Way or Mulberry Point should be limited to pedestrian traffic only, the City reserves the right to eliminate the multi -person tour bikes access to these areas. j. The City reserves the right to require that any idle multi -purpose tour cycle be parked in a specified location while idle or waiting for customers. k. Upon receipt of any serious substantiated complaints, as determined to be serious and substantiated by the City Administrator, the license will be placed on the next available City Council agenda for review. 6. During periods of flooding, the City uses Water Street as a staging area and therefore during these times the tours will not be allowed to operate from this location. 7. The rate for the reserved on -street parking space on Water Street is $3 per day. The fee for 2021 will be $606 for the entire season. This must be paid by April 30th. The rate is subject to review and possible increase by the City Council annually. Adopted by the Stillwater City Council this 5th day of January, 2021. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk ate 7111 LIITNFLAOL OP MINNESOTA 2021-2022 Events List 2021 Fall/Winter Events -Submitted Applications Dates Received Staff Review DTPC PRC City Council Permit/Contract 2021 Turkey Trot51c 11/25/21 10/5/2021 10/8/2021 10/15/2021 St. Croix Sauna Parking Lot tt4 DENIED BY CC 12/1/2021 5/1/2022 11/12/2021 11/15/2021 11/18/2021 12/7/2021 CC DENIED at 2022 Winter Events -Submitted Applications Dates Received Staff Review DTPC PRC City Council Permit/Contract Public Hockey Skating Rink - Lot #4 1/1/2022-3/20/2022 9/15/2021 9/29/2021 11/18/2021 - 12/7/2021 World Snow Sculpting Championship (WSSC) 1/18/2022-1/23/2022 10/6/2021 10/15/2021 12/16/2021 11/29/2021 12/21/2021 Ice Palace Maze* (*Zephyr Parking Lot) 1/14/2022-2/28/2022 11/24/2021 12/7/2021 Fire & Ice Pond Hockey at Lily Lake 1/28/2022-1/30/2022 11/4/2021 11/9/2021 11/29/2021 12/21/2021 Fire & Ice Lowell Park Event 1/28/2022-1/30/2022 11/4/2021 11/9/2021 12/16/2021 11/29/2021 12/21/2021 Fat Bike Rally 2/20/2022 11/19/2021 11/24/2021 1/4/2021 Brian's Bocce Ball Tournament 2/26/2022 11/24/2021 12/8/2021 12/16/2021 1/4/2021 2022 Spring/Summer Events -Submitted Dates Received Staff Review DTPC PRC City Council Permit/Contract Stillwater Half Marathon 5/28/2022 10/21/2021 11/5/2021 1/24/2022 2/1/2022 St. Croix Crossing Half Marathon 7/30/2022 10/21/2021 11/5/2021 1/20/2022 1/24/2022 2/1/2022 Opera on the River 7/30/2022 11/8/2021 12/15/2021 1/20/2022 1/24/2022 2/1/2022