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Home My WebLink About2021-11-18 DTPC Packeti11wai THE BIRTHPLACE OF MINNESOTA DOWNTOWN PARKING COMMISSION November 18th, 2021 REGULAR MEETING 8:30 A.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES 1. Possible approval of the October 21 st, 2021 meeting minutes IV. OPEN FORUM - The Open Forum is a portion of the Commission meeting to address subjects which are not a part of the meeting agenda. The Chairperson may reply at the time of the statement or may give direction to staff regarding investigation of the concerns expressed. Out of respect for others in attendance, please limit your comments to 5 minutes or less. V. UNFINISHED BUSINESS VI. NEW BUSINESS 2. Proposed Mobile Sauna Request- Lot 4 3. Ice Rink in Parking Lot 4 Event Permit VII. DISCUSSION VIII. FYI — STAFF UPDATES 4. Public Comments regarding parking ramp received since last meeting (if applicable) IX. ADJOURNMENT i 1 I \' ater TOE DIRTNELOCE Of MINNESOTA DOWNTOWN PARKING COMMISSION MEETING October 21, 2021 Chair McAllister called the meeting to order at 8:31 a.m. Present: Chair McAllister, Commissioners Bates, Glynn, Lepage, Rheinberger, Council Liaison Junker Absent: Commissioner Anderson Staff present: Community Development Director Gladhill, Zoning Administrator Tait APPROVAL OF MINUTES Possible approval of September 16. 2021 special meeting minutes Motion by Commissioner Rheinberger, seconded by Commissioner , to approve the minutes of the September 16, 2021 special meeting. All in favor. OPEN FORUM There were no public comments. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS Short Term Home Rental Parking Mitigation - 224 Main St S Zoning Administrator Tait reported that the property at 224 Main Street South is operating a Type C Short Term Home Rental (STHR) that was approved for two bedrooms, requiring one parking space. The property owners would like to offer an additional bedroom to guests, necessitating an additional on -site parking spot. The property has no on -site parking spaces and currently mitigates for one parking space. The property owners are requesting to mitigate two downtown parking spaces. Because the City is still below the 20% "non -transient" vehicle threshold, staff recommends approving the mitigation of one more parking space at a cost of $10/month for a total monthly mitigation cost of $20 for this property ($240/year). Chair McAllister noted that the applicants are responsible for providing the overnight parking permits and informing their guests where to park. Councilmember Junker pointed out that parking mitigation for STHRs, which requires a mitigation fee based on number of bedrooms, differs from business parking mitigation, where if a business use changes, resulting in less than three parking spaces difference, there is no additional parking mitigation fee because there is a threshold of four or less. Motion by Commissioner Rheinberger, seconded by Commissioner Lepage, to approve mitigation for one additional parking space for the STHR at 224 Main St S provided the applicants inform guests where they can park and supply the permit. All in favor. Lora Event Center Parking Mitigation Downtown Parking Commission Meeting October 21, 2021 Mr. Gladhill explained that Elevage Group has submitted a Design Permit application to convert the rear of the Grand Garage building, formerly Lion's Tavern, into the Lora Hotel Event Center. There are two major components of the project: reconstruction of the Nelson Street Entrance (south facade); and reconstruction of the outdoor patio. Considering the previous use and the joint nature with the Lora Hotel, staff recommends a compromise of mitigation of 15 parking spaces at the current mitigation fee of $10/month ($150/month total). As the Downtown Parking Commission is aware, the City is evaluating a better way to handle mitigation fees in the future. Commissioner Glynn asked how the suggested parking mitigation of 15 spaces versus 33 was calculated. Mr. Gladhill explained that staff figured one parking space per three seats based on the floor plan provided, then backing out the 20 space credit which is 1 space/120 square feet for the restaurant that was there before, with a potential compromise considering how many attendees of the event center might also be hotel patrons, and considering the full credit for the outdoor seating. Staff felt giving the credit for 50% for the outdoor space and the joint use seemed appropriate. Mark Ogren, one of owners of the Grand Garage and investor in the Lora Hotel, stated that the Grand Garage has struggled to fill the back space. Using it as an event center in coordination with the hotel will provide a more predictable revenue stream especially in the winter. Corey Burstad, partner in the Lora, said the space will be rented for private events with 100-150 max capacity, mainly to people who are already staying at the hotel. It likely will not be open seven days a week, but probably 90-100 days a year. He added that parking in the existing lot is difficult due to the steep hill and rocks falling from above. Commissioner Glynn commended the team for cleaning up the property and asked how valet parking is working. Mr. Burstad said they had to stop valet parking due to COVID. They have slowly brought it back as an option. Valet parking is an important service of the hotel. Councilmember Junker remarked that the City has allowed parking mitigation for businesses since 2006. This is probably the most unique request because it is a multi -tenant building. He understands there will be some common use of the event center from hotel guests, but no matter what, the event center will still impact parking and warrants some type of parking mitigation, allowing for a creative solution that gives credit for the existing business. Mr. Ogren stated that because weather is unpredictable, they would never plan on seating people both outside and inside, so the full capacity will never include both the patio and inside seating. Mr. Gladhill reminded the Commission that mitigation must be based on the current code, as it has not yet been updated. The recommended mitigation is based only on the interior floor plan, knowing they would not have events in both the patio and inside at same time. Councilmember Junker said after the joint meeting, the DTPC and City Council are considering increasing the parking mitigation fee. A parking garage is planned, likely on the old Shorty's property, but realistically it probably will not be built for another seven years or so. Mr. Burstad said the Lora Hotel is probably the most expensive per room redevelopment in the Twin Cities and the Midwest, with property taxes $240,000/year for a 40 room hotel. Last quarter they collected over $20,000 lodging taxes. He asked the Commission to consider at what point to keep burdening businesses. The parking ramp issue needs to be addressed immediately. The City stepped up to help businesses during COVID but it has to be balanced throughout the year to be successful. They don't want to keep being eroded by taxes and fees. They need this space to host the people who will spend money in town. Page 2 of 4 Downtown Parking Commission Meeting October 21, 2021 Councilmember Junker remarked the City made progress by acquiring the Shorty property. The parking ramp will be a $13 million project and the City is still paying off the other ramp. Chair McAllister noted the DTPC serves a lot of stakeholders. It has a multi -pronged strategy and a lot of work ahead. There is a three to five year plan approved through the Council that includes changing the way the parking system works, improving wayfinding, inversion so that pay parking is in the center and free parking is further away, and influencing behavior. As businesses pay into the system, they also add demand onto the system and the Commission accommodates that the best way possible. Businesses and the City have to work together. Mr. Burstad noted that guests who visit the Lora likely visit three to four other businesses too. As someone who is investing in the downtown, he would like to know what is the plan, and to have reassurance that everyone on Main Street is bearing the burden. Councilmember Junker said for 16 years, parking mitigation has been consistent with every business that has come in, but the businesses existing prior to that are not paying mitigation fees. The Lora and the Crosby are tremendous assets to Stillwater. Because of everything happening downtown, the City's budget has gone up tremendously due to the dynamics of a vibrant downtown, yet the City is not getting anything from that other than lodging taxes. The City receives no other business tax. Commissioner Rheinberger asked what the applicants think is a reasonable compromise. Mr. Burstad answered they will be lucky to complete the renovation in three to four months. They would like to wait to be charged parking mitigation until they open. They don't think the staff recommendation is unfair, it's just more or less. The Lora will be paying $5,000+ a year for parking mitigation between the two properties. Mr. Gladhill remarked that is still less expensive than building a surface lot. Mr. Burstad said he would like to know the big vision, what is needed for the City to operate, rather than having several different fees and taxes that businesses pay even before they even open the door. Mr. Ogren said the Grand Garage has difficulty keeping tenants and loses money every year due in part to real estate taxes. He is to figure out a way to make it a viable building. He would be concerned if an amount is agreed to, and then all of a sudden it's not $10, it goes to $20 or $30. Councilmember Junker pointed out the $10 parking mitigation fee has not changed in 16 years. Motion by Chair McAllister, seconded by Commissioner Rheinberger, to approve parking mitigation of 15 spaces for the Lora Event Center, at $10 per space, beginning when the business is operating. All in favor. DISCUSSION FYI/STAFF UPDATES Discuss Next Steps on Work Plan Priority Item - Downtown Parking Pricing Strategy Stakeholder Engagement Process Mr. Gladhill reported that staff has met with the Chamber regarding the downtown parking system. A kickoff meeting will take place at the end of this year or early next year as well as a workshop with downtown businesses to discuss strengths, weaknesses and tools available. Commissioner Lepage brought up the discussion at the joint meeting with the City Council, about reorganization of parking fees downtown to push free parking out of the most desirable areas, in a way that doesn't negatively impact the businesses. He is not sure the concept was distilled in the meeting to simply say, change the parking structure and make sure the businesses are protected. Mr. Gladhill said staff will make sure that is heard as the general direction for the next workshop. Chair McAllister noted that identifying the buy -in process for businesses should be the next step. Page 3 of 3 Downtown Parking Commission Meeting October 21, 2021 Councilmember Junker stated at the joint meeting, the Council seemed receptive to changing three- hour parking. The last time the City changed the parking landscape was seven or eight years ago and the businesses were adamantly against having pay parking throughout the downtown. Obviously, Stillwater has changed in eight years, and businesses' input is needed. What the City must "sell" to the businesses is, what is the benefit to their business to changing the parking structure. Mr. Gladhill agreed the City needs to build consensus and do better public engagement in addressing parking changes. Public Comments regarding parking_ramp received since last meeting Chair McAllister shared a personal example of how parking signage is not clear at all. She really would like to bring signs back on the table. Mr. Gladhill said he and Zoning Administrator Tait will address signage as workload permits. He also will give an update on winter events being planned, including the World Snow Sculpting Championship which will be in Stillwater for the next three years. Chair McAllister asked staff to include a standing event calendar at the back of the agenda packets. ADJOURNMENT Chair McAllister adjourned the meeting at 9:35 a.m. Heidi McAllister, Chair ATTEST: Tim Gladhill, Community Development Director Page 4 of 4 illwater THE 6 4 R T H P L A C E OF- M I N N E S O 1 A PLANNING REPORT TO: Downtown Parking Commission MEETING DATE: November 18, 2021 APPLICANT: Mike Murry & Jeff Freitag, Owners of St. Croix Sauna LLC REQUEST: Consideration of a request to utilize parking stalls in Lot 4 for the installation of a temporary sauna for the winter season. LOCATION: City Lot 4 REPORT BY: Graham Tait, City Zoning Administrator INTRODUCTION The owners of St. Croix Sauna LLC have made a request to install a mobile Sauna in City Parking Lot 4, from December 1st, 2021 thru May 16th, 2022. The sauna is on a 9'6" wide and 32' long mobile hydraulic trailer that lowers to the ground. It will be available for groups to rent for 75-minute sessions from 9AM-8PM Friday -Sunday. Also, there is proposed to be an attendant staffed at all times that will instruct the guests on how to enjoy the sauna, monitor and assist with any questions, and clean the sauna after every group. In addition, they would like to place some chairs outside of the sauna for guest to relax and cool down between sauna sessions. The applicants have been working closely with the Water Street Inn, whom are interested in having this be an additional amenity nearby for their guests and have given their full support for this project. The City did originally recommend to the applicant that the sauna be located in Water Street Inn's private parking lot, but Water Street Inn is unable to accommodate that since they have just enough parking for their guests. It is important to note that the City has received another application which requests to use part of Lot 4 for much of this same time period. The City has received a request for an ice-skating rink in the southern section of lot 4 for the dates of ASAP thru March 18th, 2022. After reviewing both plans it does seem physically possible for both of these structures to share parking lot 4. Though, in reviewing the staff report for the ice-skating rink, the Fire Department stressed the importance of two access points to the ice-skating rink, and the Sauna could potentially jeopardize one of the access points. SPECIFIC REQUEST The applicant is requesting the use of parking stalls in City Lot 4, for the placement of a temporary sauna (from December 2021 until May 16th, 2022). The applicant is requesting one of the two possible locations within lot 4, with the first location being the preferred choice: 1. Four parking stalls in the northeast corner of the lot (outline in yellow on attached reference map). 2. Two parking stalls in the northwest corner of the lot (outline in orange on attached reference map). POSSIBLE ACTIONS The Planning Commission has the following options: A. Recommend, to City Council, approval for the applicant's "Location 1" request, for the use of four parking stalls in City Lot 4 for the cost of $1,050.00 (see "Fee Calculations" sheet). B. Recommend, to City Council, approval for the applicant's "Location 2" request, for the use of two parking stalls in City Lot 4 for the cost of $525.00 (see "Fee Calculations" sheet). C. Table the request for additional information. D. Recommend, to City Council, denial to both Location 1 and Location 2 requests. With a denial, findings of fact supporting the decision must be provided. FINDINGS AND RECOMMENDATION The City is very interested in new ideas that enhance the Downtown experience and help to bring more guests and business to Stillwater. And while this is an idea that could aide in the City Council's Strategic Plan Goal to make Stillwater a year-round destination, the City has hesitation adding any more moving parts to Lot 4 in the context of the Wintertime in Stillwater Series. There are concerns about how much activity and structures in Lot 4 is starting to push the limits to what can safely be achieved in this particular lot. Additionally, Staff would recommend seeking a letter of support from the Planners of the Wintertime in Stillwater event series. Finally, since this appears to be a for -profit endeavor and less of an ancillary extension to Water Street Inn, Staff recommends that the Sauna is not located in City property on Lot 4, but rather on private property. Attachments: Applicant request (two pages) Fee Calculations Event Application (four pages) cc: Mike Murry & Jeff Freitag 651-270-3761 info@stcroixsauna.com Dear Tim Gladhill, We own a mobile sauna that will be the perfect attraction for the Stillwater community. Per our conversation, we would like to seek approval to place our sauna in one of the cities parking lots from December 1st, 2021- May 16th, 2022. The Sauna will be the ideal complement to Stillwater's residents, nearby businesses, and wintertime activities. It will be available for groups to rent for 75-minute sessions from 9AM-8PM Friday -Sunday. We may adjust the day and times as demand dictates. We will have an attendant staffed at all times that will instruct the guests on how to enjoy the sauna, monitor and assist with any questions, and clean the sauna after every group. We have been working closely with the Water Street Inn since it is neighboring their business. They are very interested in having this be an additional amenity nearby for their guests and have their full support. Our sauna is on a mobile hydraulic trailer that lowers to the ground. The dimension of the trailer is 9'6" wide my 32' long. We would also like to place some chairs outside of the sauna for guest to relax and cool down between sauna sessions. We will need power which we will coordinate with the Water Street Inn or the city depending on the placement of the sauna. Our preference for the sauna is the parking lot to the east of the Water Street Inn. In the picture below I've outlined our number 1 preference highlighted in yellow and our number 2 preference highlighted in orange. umberjack Days -Stage °= Charlie's Iris We look forward to further discussions on the approval process and any permits required. Please do not hesitate to contact us with any questions Sincerely, Mike Murry & Jeff Freitag Owners St. Croix Sauna, LLC 651.270.3761 info@stcroixsauna.com FEE CALCULATIONS "Location 1" Fee Calculations # of Spaces # of Days Cost (per spot, per day) Total Off -Season 4 150 $1.50 $900- Peak Season - Weekday 4 7 $1.50 $42- Peak Season - Weekend 4 9 $3.00 $108- GRAND TOTAL 4 4 $1050.00 "Location 2" Fee Calculations # of Spaces # of Days Cost (per spot, per day) Total Off -Season 2 150 $1.50 $450 Peak Season - Weekday 2 7 $1.50 $21- Peak Season - Weekend 2 9 $3.00 $54- GRAND TOTAL 4 4 $525.00 THE 61#THPLACE Of MINNESOTA EVENTS PERMIT APPLICATION 216 4th Street North, Stillwater, MN 55082 Telephone: 651-275-4101 Fax: 651-275-4112 Email: pubwrks@ci.stillwater.mn.us Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application 11/8/2021 Office Use Only Date Application Received Type: Event Special Event Event w/ Contract Event Information Title/Name of Event St. Croix Sauna 12/1/2021 9AM 5PM Event Date/Time. Set up Date Time to Actual Event: Date 12/2/21 5/15/2022 Time to Clean up: Date 5/16/2022 Time to (Events after 10:00 p.m. require a variance from City Council) Location (Address) of Event: (If in Lowell Park please specify north or south Lowell park) Parking Lot East of The Water Street Inn Descri ption of Event (please be specific - this information will be used to promote the event on the City of Stillwater website) St. Croix Sauna will be a unique experience for people to enjoy an authentic sauna while gazing over the glorious St. Croix River and the surrounding beauty of Stillwater. Our sauna will be open for group rentals of up to 10 people. It will be staffed with a sauna guide to educate individuals on the benefits and traditions of sauna. It will be the perfect complement to Minnesota's blistery winter and Stillwater's seasonal activities. Estimated Attendance (participants and spectators): 100 People/weekend Applicant Information (Person/Group Responsible) Sponsoring Organization Name: St. Croix Sauna, LLC Mailing Address: 15889 36th St S City, State, Zip Code: Afton, MN 55001 Primary Contact/Applicant Name: Jeff Freitag Phone Number: 651.270.3761 Fax. Cell Phone: 651.270.3761 Email Address: info@stcroixsauna.com Website Address: stcroixsauna.com Name of contact person during event: Jeff Freitag Cell Phone: 651.270.3761 Alternate contact during event: Mike Murry Cell Phone: 651.235.2943 Refer media or citizens inquires to: Jeff Freitag Phone: 651.270.3761 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features 2 Will any signs/banners be put up No ■ Yes Fri Number and size: Will there be any inflatables? No 1 Yes • Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No F3 Yes ■ What type: apply see Instructions Will sound amplification be used? No F3 Yes • Hours and Type. Will a stage or tent(s) be set up? No Xl Yes • Dimensions Will there be temporary fencing? No E3 Yes IN How many Fees for electricity may Will merchandise/food items be sold? No F3 Yes • vendors expected: apply see Instructions Will food be prepared on site? No F3 Yes ■ Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No j Yes III Contact Stillwater Fire Department, 351-4950 Will alcohol be served but not sold? No F3 Yes ■ See Alcohol Regulations in the Instructions Will alcohol be sold? No F3 Yes IN See Alcohol Regulations in the Instructions Will there be a fireworks display? No F3 Yes • Permit required, contact Stillwater Fire Department, 651-351-4950 Describe power needs and location of power source. 110V power will be needed. Depending on the location we will either utilize power from The Water Street Inn or the city. Describe level of advertisement (ie, radio, flyers, ads, tv, press release). Attach sample if available All advertising will be done through our website and social media sites. City Services (After reviewing the event application, City services may be requrled for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No F3 Yes • Start/End Time: Date: City Sidewalks or Trails No F1 Yes ■ Start/End Time: Date: Public Parking Lots or Spaces No ■ Yes F3 Start/End Time: Date: Fees may apply Will event need barricade(s)? No El Yes ■ Number needed: see Instructions Fees may apply Will extra picnic tables be needed? No K1 Yes • Number needed: see Instructions Fees may apply Will portable restrooms be needed? No E! Yes • Number needed: see Instructions Fees may apply Will extra trash receptacles be needed? No FN Yes IINumber needed: see Instructions Describe trash removal and cleanup plan during and after event: Trash will be removed by the sauna attendant on a daily basis. Will event need traffic control? No IN Yes • Contact Stillwater Police Department for assistance, 651-351-4900 Describe crowd control procedure to ensure the safety of participants and spectators: The sauna attendant will monitor all guests Fees may apply see Instructions Will "No Parking Signs" be needed? No f3 Yes • Number needed: Show locotion(s)onsite map Will event need security? No E! Yes ■ if event is overnight, security will be required. If using private secruity, list Security Company and Contact Information: Will event need EMS services? No f3 Yes • Contact Lakeview EMS, 651-430-4621 Describe plans to provide first aid, if needed: A general first aid kit will be onsite to address any minor injuries. In the event of something more serious, the sauna attendant will be instructed to call 911 immediately. Describe the emergency action plan if severe weather should arise: In the event of a tornado or severe weather the guests will be escorted to The Water Street Inn. If there are blizzard conditions that cause road closure any reservations would be canceled and rescheduled. List any other pertinent information: The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application. 1 realize my submittal of this application request constitutes a contract between myself and the City of Stillwater and is a release of Liability. tiertedq9 02/1W12021 Signature of Applicant or Authorized Agent Date iUwat!E ' H E BRTHPLCEO E M 3 N N E S C I A Memo To: Downtown Parking Commission From: Graham Tait, Zoning Administrator Meeting Date: November 18, 2021 Re: Ice Rink in Parking Lot #4 Event BACKGROUND The event organizer is proposing to pay the rental costs ($10,000) and the costs to install the 40' x 116' skating rink in the southeastern portion of Parking Lot #4 (also including these additional costs: maintenance and upkeep, all insurance coverage, public bathrooms (in the hotel), use of the ballroom area for warming space and team meeting area, and use of heaters on their outside patio. They are, however, requesting that the City waive of all city fees associated with this request. POSSIBLE ACTIONS The Planning Commission has the following options: A. Recommend full payment of $2,251.50 B. In recognition of this being a community amenity, recommend a reduced rate C. Per applicant's request, recommend a full waiver of fees. D. Table the request for additional information. RECOMMENDATION Staff recommends "Action B". Since this is a community amenity being installed at the cost of the applicant, Staff recommends that the DTPC work with the applicant to determine a reduced parking fee . Season/Days of Week # of Spaces # of Days Cost per Spot Total Cost Off -peaks 19 79 $1.50 $2,251.50 1 In the off-season, weekend and weekdays are the same cost i11water THE RiFITHPLACE OF MINNESOIA Memo To: Downtown Parking Commission From: Jason Grode, Parks Superintendent Meeting Date: November 18, 2021 Re: Ice Rink in Parking Lot #4 Event BACKGROUND Mr. Chuck Dougherty with the Water Street Inn/Summer Tuesdays, Inc. has submitted an event application for an Ice Rink in Parking Lot #4 to occur from January 8th to March 20th, with set up on January 1st through January 7th. This event occurred last year during COVID, but was not reviewed by the Downtown Parking Commission. The event organizers have been in discussion with other event organizers to use this rink for other events including: Pond Hockey, St. Croix Curling, Winterfest and Fire & Ice. They are proposing that when the rink is not being used for events, that it will be open for public skating. The rink will be set up starting on the southern and eastern edges of the parking lot. The event organizer is proposing to pay the costs to install the 40' x 116' skating rink in the southeastern portion of Parking Lot #4 along with the following costs: costs for upkeep, all insurance coverage, public bathrooms (in the hotel), use of the ballroom area for warming space and team meeting area, and use of heaters on their outside patio. They are requesting that the City provides the following: approval of the use of parking lot #4, use of city hydrants for the first two floodings (will use water from hotel after that), help from the City with removal of the snow piles from outside of rink as needed, waiving of all city fees associated with this request. RECOMMENDATION The Downtown Parking Commission should make their recommendation to City Council for this request for use of Parking Lot #4 for the ice skating rink from January 1st to (approximately) March 20th, 2022. Attachment: Event Application Form and Letter T II EIRTHPLIIOE Of MINNESOTA EVENTS PERMIT APPLICATION 216 North 4 th Street, Stillwater, MN 55082 Telephone: 651-430-8837 Fax: 651-430-8810 Incomplete applications or applications received after deadline will not be accepted. See Event Instructions for application deadline and fees. Date of Application: 09/01/21 Office Use Only Date App 'cation Type• Event Special Event Event w/ Contract Event Information of Event Public Hockey Rink City Parking Lot #4 Title/Name Event Date/Time: Actual Clean Set Event: up: up: Date Date Date 1/1/22-1/7/22 to to to Time 1/8/22-3/20/22 8am 10pm Time Time (Events TBD after 10:00 p.m. require a variance from City Council (If Location in Lowell Park (Address) please specify of Event: north or south Lowell park) Parking Lot #4 Install Description 40' x 116' of Event ice (please rink on be specific parking - this lot information #4 will for events be used and to public promote skating the event on the City of Stillwater website) Estimated Attendance (participants and spectators): unknown (events may vary) Applicant Information (Person/Group Responsible) Sponsoring Organization Name: Water Street Inn / Summer Tuesday Inc. Mailing Address: 101 Water Street S. City, State, Zip Code: Stillwater, MN, 55082 Primary Contact/Applicant Name. Chuck Dougherty Phone Number: 651-439-6000 Fax: 651-430-9393 Cell Phone: 612-414-0865 Email Address: chuck@waterstreetinn.us Website Address: https://www.discoverstillwater.com/coming-soon-wintertime-in-stillwater/ Name of contact person during event: Chuck Dougherty Cell Phone: 612-414-0865 Alternate contact during event: Michelle Margo Cell Phone: 612-250-4701 Refer media or citizens inquires to: Chuck Dougherty Phone: 612-414-0865 Site Plan: A site plan is mandatory for all events. Please provide a map of the site layout. Include any tables, stages, tents, fencing, portable restrooms, vendor booths, trash containers, etc. If event involves a parade, race or walk, please attach a route map highlighting route. Include rest stop stations, crossings, signage and indicate route direction with arrows. Event Features TBD, attached to rink boards Will any signs/banners be put up No Yes IX Number and size: Will there be any inflatables? No X Yes El Insurance certificate from rental vendor is required Fees for electricity may Will there be entertainment? No X Yes f I What type: apply see Instructions Will sound amplification be used? No Yes n Hours Type: X and Will a stage ortent(s) be set up? No x Yes LJ Dimensions: Will there be temporary fencing? No RC. Yes How many Fees for electricity may Will merchandise/food items be sold? No IX Yes apply see Instructions vendors expected: Will food be prepared on site? No [Xi Yes C Contact Washington County Health Department, 651-430-6655 Will cooking operations be conducted? No x Yes C Contact Stillwater Fire Department 351-4950 Will alcohol be served but not sold? No IX Yes C See Alcohol Regulations in thelnstructions Will alcohol be sold? No n Yes Iisl See Alcohol Regulations in thelnstructions Will there be a fireworks display? No XI Yes C Permit required, contact Stillwater Fire Department, 651-351-4950 none Describe power needs and location of power source. Describe Through Discover level of Stillwater advertisement (le radio, flyers, ads, tv, press release). Attach sample if available (social media) City Services (After reviewing the event application, City services may be requried for the event.) Will event use, close or block any of the following: If yes specify location on site map. City Streets or Right-of-way No X Yes ❑ Start/End Time: Date: City Sidewalks or Trails No X Yes n Start/End Time: Date: Public Parking Lots or Spaces No n Yes X Start/End Time: 24/7 Date: 1/1/22-3/20/22 Fees may apply Will event need barricade(s)? No ® Yes C Number needed: see Instructions Fees may apply Will extra tables be needed? No n Yes IX Number 6 picnic needed: see Instructions Will portable restrooms be needed? No Yes needed: Fees may apply see Instructions [X- IINumber Will extra trash receptacles be needed? No Yes needed: 4 Fees may apply see Instructions IXNumber Describe Water Street trash Inn removal staff will and be taking cleanup care plan of clean during up and and Water after Street event: Inn dumpsters will be used. Will event need traffic control? No Yes Contact Stillwater Police Department for assistance, 651-351-4900 X in Describe each event crowd will apply control for their procedure own use to ensure permit the safety of participants and spectators: Will "No Parking Signs" be needed? No Number needed: Fees may apply see Instructions Show location(s) on site map IX]Yes ■ Will event need security? No Yes If event is overnight, security will be required. X If using private secruity, list Security Company and Contact Information: Will event need EMS services? No Yes Contact Lakeview EMS, 651-430-4621 X I Describe aid kits plans available to provide at Water first Street aid, if Inn needed: First Describe Water Street the emergency Inn action as emergency plan if shelter severe if weather needed should arise: available List use associated any is permits. would other a general also with pertinent When permit not the information: for used city the to installation for extend events, the the liauor of rink the rink will license be in of lot open #4. Individual for public Street skating. Inn events that We parkin° are will asking lot use #4. the the rink city will to apply waive for any their This We over own fees this. ask Water The sponsor(s) of this event hereby agrees to save the City, its agents, officials and employees harmless from and against all damages to persons or property, all expenses and other liability that may result from this activity. Depending on the size of and scope of the event a "Certificate of Insurance" may be required. If insurance is required, the policy must be kept in force during the event of at least the statutory limits for municipalities covering claims that might be brought against the event that arise out of the events authorized and to name the City as an additional insured on their policy "as their interest may appear." As the sponsor or authorized representative, I certify that the information provided is true to the best of my knowledge and agree to pay the permit fee for this event based upon the information provided in this application, lrealize my submittal of this application request constitutes a contract between myself and the City of Stillwater nil is a releof LIa"bility. (Signature of Applt o Ut`h`orized Agent !Sate( Lot 7 Loth 3 Lot 2 Ice Rink on Parking Lot #4 Michelle Margo and I again working on having an Ice Rink installed Parking Lot #4 as part of Wintertime in Stillwater. Last year went great with many families enjoying some ice time, even the Stillwater Girls Skating held practicing on the rink once per week. We will also host Frozen Flannel to this downtown rink. We are in talks with other organizations about using this rink (Sara Jaspersen; Pond Hockey, Jim Honsvall; St. Croix Curling, Judd Sather; Winterfest, and Chamber of Commerce; Fire & Ice). When the rink is not being used for events, it will be open for public skating. Our hope would be to start setting up the rink right after the 1st of the year, once the European Market is done. Water Street Inn will pay the cost to again install a 40' X 100' rink on Parking Lot #4. We will also provide: • The cost of the up -keep. • All insurance coverage that is required • Public bathrooms (in the hotel) • When there are events going on rink, our ballroom area can be used as a warming space and team meeting area. • We will also have heaters going on our outdoor patio space and in our covered patio. What we would need from the City is: • Approval to use lot #4 from now until Mid -March • Extension of our liquor license over Lot #4 • To move some benches / tables around the rink. • Use of city fire hydrant for the first two floodings (will use water from hotel after that) • Help with removal of the snow piles from outside the rink area should they become a problem. • Waiving of all City Fees associated with this request Chuck Dougherty The riverside ice skating rink is an integral part of our community -wide strategy to sprinkle events throughout the winter season to attract overnight stays during the toughest months through the unified campaign of "Wintertime in Stillwater". The ice skating rink is also an asset to locals seeking free, safe outdoor activities especially since we are still in a pandemic. With tourism as the largest economy in Stillwater, all events that are a part of this campaign could be argued to be helpful to the cause and therefore benefit the city, residents, business owners, and visitors. As a new event last year, it takes a while for it to gain momentum but we are hopeful that expectations were set and more people will return to this beautiful ice skating rink attraction open to all. Consistency with our events is essential to longevity with our joint community goals for winter. While our current $50K advertising push is mostly geared towards the holiday season, we have been working with a PR agency as of last July ($10K) to start promoting Wintertime in Stillwater events so that Stillwater could get on the Tong -range plans for magazine editorial calendars as an example. If the ice skating rink were not to happen it would be a bit embarrassing that we've already mentioned that is coming this January. We mention it in our blog and calendar on our website (annual visitors typically 400K) and a photo was used in print advertising already. Prior to listing these events, we verified what was set to occur in 2022, so changes to that plan this late in the game are frustrating as the word is already out and the media is aware of the ice skating rink. We sincerely hope the ice skating rink can continue for 2022. As I understood it with initial meetings of the Wintertime in Stillwater committee last year, the goal was to try all of this for three years - lights, ice place maze, winter sporting events, ice rink, etc. then re-evaluate so changing course now would be unfortunate. Christie Rosckes Marketing Director Stillwater/Oak Park Heights Convention & Visitor Bureau (CVB) DiscoverStillwater.com 1651.351.17171 info@discoverstillwater.com # and @discoverstillwater- Share your fun on Instagram,_ Facebook, TikTok I just got word that the City of Stillwater is opposing the outdoor skating rink at the Water Street Inn for this winter. I am writing to express my sincere sadness that this is being considered. I have multiple children who used that rink last winter and it was absolutely wonderful. My two hockey -playing daughters had numerous team bonding skates out there, which were some of their best memories from the season. They were able to just have fun in a small, private space at no expense. It was so great! My other daughter is on the Stillwater High School Varsity Figure Skating team. With the cancellation of their season of performances due to COVID last year, the girls were able to use this wonderful community space a few times. They did draw a little crowd and the people seemed pleased with their performance. Although there are other spaces in town, the setting is beautiful, unique, well -maintained, small, private, FREE.... I could go on and on. The Water Street Inn was so gracious to allow many groups in the community to use their rink at no cost I also saw some community members there using the ice at other times during the season. I cannot imagine this rink not being available again, as it was such a staple in our lives last winter. Please pass along this message to the decision -makers. I certainly hope they reconsider. Thank you, Christine Laming 212 Deer Path Stillwater, MN 55082 The Stillwater Varsity Skating Team would love to extend their sincere gratitude towards the Water Street Inn for funding the FREE community ice rink on the St. Croix River. Using the rink was free, you read that right. How much profit can there be for Water Street Inn? I have lived in many communities where the city funds and operates their own ice rink with the parks commissions, I know that Oak Park Heights has several community rinks that are great recourses to their n eighborhood. Stillwater does not have a downtown city -sponsored community ice rink. The good people at the Water Street Inn saw a need and joined the Wintertime in Stillwater Events with all of the lights and offered something to enhance the Hallmark feel in our small little river town that we all know it deserves. Downtown Stillwater deserves to have an ice rink and if the city of Stillwater will n ot pay for it, I am sure glad that we have businesses like the Water Street Inn that will do the right thing. Getting to utilize the downtown river ice rink was the highlight of the season for o ur Girls. There were always people out for a walk that stopped to watch the Team skate and cheer them on. Seeing the smiles on people's faces is what wintertime in Stillwater is all about. So disappointing to hear that the Water Street Inn is feeling opposition. Jenn Eggers Stillwater Resident