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HomeMy WebLinkAbout2021-11-09 CC Agenda Packet - Changed from 2021-11-02 Due to ElectionIQ Zoom Meeting Participant ID: 122705 City Clerk Beth Wolf Click to join audio all otillwater Conference Room i " Join Audio Start Video » Type here to search Stillwater AV Rose Holman kathleenschubert Stillwater AV Rose Holman ,r kathleenschubert $ © Share Screen Record Reactions Larry Odebrecht Larry Odebrecht v 0 0 0 0 x Participants (6) City ... (Co -host, me, participant ID: 122705) Rose Holman (Host) Stillwater AV kathleenschubert Stillwater Conference Room Larry Odebrecht Invite 0 4 0 0 0 5:31 PM 11%9,2021 CITY ADMINISTRATOR Salary Range: $150,207 to $164,865 WELCOME TO STILLWATER and year-round travel destination.Located just outside the Twin Cities of Minneapolis and St.Paul, and on the Wisconsin border,Stillwater, Minnesota,is nestled along the St.Croix National Scenic Riverway,St.Croix Byway,and is part of the North Woods and Waters of the St.Croix Heritage Area. In 1848,the first territorial convention that began the process of establishing Minnesota as a state was held on the corner of Myrtle and Main Street in downtown Stillwater.Stillwater is one of Minnesota’s oldest towns,preceding Minneapolis by years.At the time of incorporation as a city in 1854,Stillwater was the largest in the state. The City of Stillwater is federally recognized as a Preserve America Community,and the downtown Main Street area is nationally registered as the Stillwater Commercial Historic District.In addition, there are 21 buildings on the National Historic Registry and over 100 Heirloom Homes and Landmark Sites. The lumber industry made Stillwater famous at the height of the log boom.In fact,Stillwater Lumber Company is one of the largest lumber mills in the country.The City’s lumber mills turned out thousands of rail cars of timber of mostly white and Norway pines.The City is fortunate to have connections that are needed for successful lumbering:river connections to northern Minnesota,the Wisconsin pine lands,still waters to assemble rafts,and water power.The Historic Lift Bridge,connecting Minnesota and Wisconsin,was built in 1931 and is one of few that still remain in operation in the country today. Today,Stillwater’s rich and vibrant history is evident everywhere you look and is now mixed with modern amenities,restored historic mansions,over 100 owner-operated shops and restaurants downtown,over 20 outdoor dining patios,historic sites,wineries and breweries, paddlewheel cruises,antiques,museums,art galleries,music and events,and much more. Stillwater is truly a premier Minnesota river town! ►America’s Most Picturesque Small Towns ►Best American Towns for Fall Colors ►Best U.S. Towns for Antiquing ►Best Twin Cities Day Trips ►Best Minnesota Weekend Getaway ►Best U.S. Small Town Food Scenes ►Most Romantic Cities WELCOME TO STILLWATER Experience the natural beauty of the St.Croix River,bluffs,and historic architecture while cruising on a boat,taking a trolley tour,or exploring on foot or by bike.Discover the independently owned shops and restaurants along historic Main Street or try anything from candlemaking to golf to kayaking or spas.Winter,Spring,Summer or Fall you’ll find fun festivals,live music,culinary classes,and fabulous lodging options in this dream destination.The City boasts an expansive parks and trails system featuring a dog park,outdoor skating rinks,a skatepark, pickleball courts,a community garden,amphitheaters,and so much more. Lakeview Hospital and HealthPartners Clinic ►Level III Trauma Hospital ►Primary Care,Urgent Care,Specialty Care M Health Fairview Clinic -Stillwater ►Preventative,Diagnostic,Treatment Services Stillwater Area Public Schools ►Enrolls approximately 8,300 students from PreK-12th grade. ►Consists of early learning,seven elementary schools,two middle schools,one high school,an alternative learning center,and Bridge Transition (program for 18-to 21-year- olds with disabilities). St.Croix Catholic School ►Enrolls approximately 428 students from PreK-8th grade. Salem Lutheran School ►Enrolls approximately 157 students from PreK-8th grade. St.Croix Montessori School ►Enrolls approximately 70 students from ages 16 months to 12 years. St.Croix Preparatory Academy ►K-12 charter school. ►Enrolls approximately 1,200 students. New Heights School ►K-12 charter school. ►Enrolls over 100 students. WELCOME TO STILLWATER In the early 1970s,the City's residents and business owners began to encourage the historic preservation of commercial and residential buildings in the community.This movement has gathered momentum,acceptance,and regulatory authority and has been at least partially responsible for recapturing the historical rivertown character of the City's downtown business district.It has also encouraged the maintenance and restoration of historic homes in the City's residential neighborhoods.Many residences,businesses,and shops are housed in buildings more than I00 years old.Downtown Stillwater and eight residential structures are on the National Register of Historic Places.Another 61 homes are estimated to be eligible for the National Register of Historic Places.A number of the City's older homes have been restored to their historical character and are open for public tours.In addition,a substantial downtown infrastructure improvement project was completed in 1991 and 1992,which included the separation and replacement of the 100-year-old storm sewer and sanitary sewer systems,new streets and sidewalks,and new street lighting.This restoration and preservation movement has generated a significant tourist trade that is important to the City's economy. The City's 2040 Comprehensive Plan calls for continued growth of the City toward the west.An undeveloped area encompassing approximately 670-acres was annexed into the City in 2015.Of this area,340 net acres are guided for residential development.At build-out,this expansion area could yield approximately 1,300 housing units,60-acres of office and non-retail commercial property along State Highway 36,and five acres of retail.Ten residential developments are currently under construction with the potential for another 125 home sites.The estimated price points for these single-family homes range from under $350,000 to over $700,000.A commercial mixed-use development is proposed on a 35-acre site recently annexed into the City at the SE corner of the intersection of Hwy 36 and Manning Avenue. The City has recently completed development/redevelopment activities in the downtown area:the opening of two new hotels and a hotel addition to a third hotel in downtown,MnDOT rehabilitation of the historic Lift Bridge completing a pedestrian/bike recreation Loop Trail from downtown into the State of Wisconsin south to the new St.Croix Crossing bridge and trail back to downtown completed in 2020 ,sidewalk improvement projects in the downtown area,riverbank improvement and elevated walkway project along the St.Croix River from downtown south to City limits to be completed in 2022,and Chestnut Street Pedestrian Plaza project from Main Street to the historic Lift Bridge to be completed in 2022.Additionally,the City has recently approved the redevelopment of one City block to accommodate 61 market-rate rental apartments in the downtown core. The St.Croix River Crossing Bridge project (a joint $680 million project between Minnesota and Wisconsin)is complete and opened to traffic in August 2017.The historic downtown Lift Bridge was recently refurbished as a pedestrian/biking trail and opened to the public in 2019. WELCOME TO STILLWATER The City of Stillwater has been a municipal corporation with a Mayor – Council form of government since 1854 and is organized and governed pursuant to a Home Rule Charter adopted in 1926.The Council is composed of a Mayor,who is elected at large,and four Council members who are elected by wards.Each Council member is a resident of the ward from which they are elected and serves a four-year term.The Mayor also serves a four-year term. To provide the community with a quality living environment and quality public services and facilities while protecting cultural, historical, and natural resources through fair and open government, careful planning, effective management, and efficient fiscal policy. The Council is the governing body of the City and exercises the corporate power of the City.The Council is vested with all powers of legislation in municipal affairs adequate to a complete system of local government consistent with the Constitution and laws of the state. The City Administrator is the Chief Executive Officer for the Council and plans,coordinates,and directs the administration of city government in accordance with the City Charter,ordinances, policies,and procedures established by the City Council. The City boasts a well-run government and employs 95 full-time and 58 part-time staff. WELCOME TO STILLWATER General Government 2021 Adopted 2022 Proposed Mayor & City Council 167,710 198,950 Elections 20,380 56,127 MIS 391,585 662,902 Finance 537,093 530,248 Human Resources 280,944 286,716 Administration 665,959 749,983 City Attorney 192,084 203,105 Plant/City Hall 348,074 336,221 Community Development 466,624 492,920 Unallocated 1,251,875 1,097,200 Lodging Tax 160,696 270,485 Total 4,483,024 4,884,857 Public Safety 2021 Adopted 2022 Proposed Police 3,904,881 4,261,648 Fire 2,213,662 2,316,008 Building Inspections 459,242 495,296 Emergency Management 3,280 12,780 Total 6,581,065 7,085,732 Public Works 2021 Adopted 2022 Proposed Engineering 398,193 3,999,365 Streets 1,290,073 1,370,520 Washington County Recycling 32,000 120,406 Total 1,720,266 1,890,291 Culture and Recreation 2021 Adopted 2022 Proposed Special Events 75,800 60,000 St. Croix Valley Rec Center 1,725,321 1,683,815 Library 1,428,083 1,560,106 Parks 1,226,844 1,413,181 Community Beautification 15,000 15,000 Total 4,471048 4,732,102 Total Operating Expenditures 17,255,403 18,592,982 WELCOME TO STILLWATER ►The Administrator serves as the Chief Administrative Officer for the Council and coordinates the administration and supervision of all City departments, divisions, programs, and activities as authorized by the City Council. ►Develops and recommends adoption of policies that further the goals of the City Council. Advises department heads and other employees as to administrative procedures and policies. Evaluates performance and results of programs and services in accordance with overall City objectives and makes appropriate recommendations. ►Responsible to the City Council for the effective management of City funds and assets to ensure effective investment of available funds; coordinates and directs department heads in the development, presentation, and administration of the annual operating budget. ►Prepares and submits the annual budget and long-range capital improvement program to the City Council including supporting documents. ►Develops and evaluates financial and accounting policies, practices, procedures, and controls relating to the overall financial management of the City. ►Responsible to the City Council for planning and the carrying out of all capital improvement projects and service programs; serves as chief project and program director for the City. ►Coordinates with department heads to ensure effective utilization of employees; authorizes salary adjustments, appointments, firings, promotions, and demotions of all regular full-time, regular part-time, and consulting personnel; oversees employee development. ►Recommends the appointment, suspension, or removal of all department heads. ►Represents the City in collective bargaining matters and negotiates, or delegates the negotiation, with representatives of employee organizations as necessary. ►Makes recommendations to the City Council regarding any changes to the organizational structure of the City. ►Engages in intergovernmental relations and collaborative partnerships with other cities and public and private organizations. ►Represents the City in local, regional, and state meetings and functions as directed by the City Council. ►Attends all meetings, performs all reasonable tasks, and furnishes all verbal and written reports as assigned by the City Council. ►Serves as City Treasurer and Deputy City Clerk as required. ►Performs other work as required. WELCOME TO STILLWATER ►Professional, high integrity, honest, and open. ►Strong ethical behavior. ►Leadership skills -anticipates important policy issues and develops sound solutions. ►Follow-through –ability to implement and revisit initiatives. ►Create and support a positive work environment. ►Visible community engagement presence and ability to manage community engagement as necessary. ►Models quality customer service. ►Collaboration –develops alliances that add effectiveness, resources, and perspective. ►Is comfortable leading at all levels of the organization. ►Sense of humor. ►Forges a strong leadership with the Council. ►Educates, informs, and works with the Mayor and City Council as a team. WELCOME TO STILLWATER ►Facilitate City Council Strategic Plan Workshop –engage consultant in summer 2022 to facilitate a Strategic Plan update; allocate resources to implement programs consistent with strategies; engage facilitator to finalize branding strategy and logo update. ►Excellence in organizational development; continue engagement with department heads and staff. ►Legislative Agenda –continue to monitor pending legislation impacting the City; work with City Council to develop legislative priorities including possible special legislation for optional City sales tax, schedule meetings with City’s state legislators. ►Emotional intelligence in self-management, self-awareness, social awareness, and relationship management ►Continue efforts to develop comprehensive analysis and future recommendations for leased and licensed City properties for City Council consideration. ►Work with Emergency Management Director to update City Emergency Operations Plan (EOP) including Continuing of Government (COG) and Continuity of Operations (COOP) sections of EOP. ►Sound fiscal management and utilization of City resources. ►Engage in outcomes and implementation of results related to Police Department organizational review and Fire Department organizational review. ►Recognize Diversity, Equity, Inclusion in the organization and community and share related resources for community engagement, inclusiveness, equity, social/racial justice discussions, and policy reviews. ►Facilitate Economic Development Authority consistent with recommendations of 2021 economic development report; finalize economic development related branding and marketing analysis. ►Assist Human Resources Manager in 2023-2024 labor negotiation strategy, ongoing staff training, and succession planning programs; develop transition/mentoring approaches for new management staff and support a learning culture. ►Continue to create a Special Events strategy –Assist staff and Council with special events management, financing plan for possible St. Croix Recreation Center expansion, Central Commons mixed use development, Lakeview Hospital expansion and relocation, Lumberjack Landing park development, downtown parking strategies, and coordination of related resources. ►Explore funding opportunities (special city tax, special events related fees, and funding of public improvements). ►Work closely with Finance Director, staff, and City Council to develop and adopt a 2023 budget; assist with bond issuance for capital projects and enterprise fund general obligation (GO) bonds. ►Monitor White Bear Lake level litigation and its impact on the City of Stillwater. WELCOME TO STILLWATER City: Stillwater, Minnesota Position:City Administrator Salary Range: $150,027 to $164,865 Application Deadline: 12/08/2021 Job Summary: The Administrator is the Chief Administrative Officer for the Council and coordinates the administration and supervision of all City departments and divisions and programs and activities as authorized by the City Council. Minimum Qualifications: Master’s degree in Public Administration, Business Administration, Political Science, or related field, and seven years of experience related to the field of Public or Business Administration or Community Development. A combination of related education and experience may be considered qualifying. ICMA Credentialed Manager is desired. Apply: Visit https://daviddrown.hiringplatform.com/80655-stillwater-city-administrator/255997- application-form/en, and complete the process by December 8, 2021. Finalists will be selected on January 4, 2022, and final interviews will be held January 21 & 22, 2022. Please direct questions to Mark Casey at mark@daviddrown.com or 612-920-3320 x113. DDA Human Resources, Inc. New Brighton Office 2241 17th Street NW New Brighton, MN 55112 Phone: 612-920-3320 x113 Fax: 612-605-2375 mark@daviddrown.com www.ddahumanresources.com ! Zoom Meeting Participant ID: 122705 Stillwater Confe... 4 Stillwater Conference Room City Clerk Beth Wolf Todd Ganz Gary Jorgensen Gary Jorgensen Click to join audio Rose Holman Tim Gladhill Rose Holman Tim Gladhill Larry Odebrecht %! Melissa May :` ,Z� Larry Odebrecht Linda Countrym... Cam Murray ,r Linda Countryman % Cam Murray n / O Join Audio Start Video Security Participants Share Screen Record Reactions » Type here to search Participants (11) Q Find a participant m 0 0 0 0 a) :11 View Leave 0 x City ... (Co -host, me, participant ID: 122705) Rose Holman (Host) Stillwater AV Cam Murray Gary Jorgensen Linda Countryman Melissa May Stillwater Conference Room Todd Ganz Larry Odebrecht Tim Gladhill Invite 0 D1 Z 0 /P 0 • 0 • 0 • 0 0 0 Fic)4x 7:23 PM 11/9/2021 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us NOTE: Public can participate in person at City Hall, online at www.zoomgov.com or call 1-646-828-7666 and enter the meeting ID number: 161 843 8759 or watch live on the city website or on local Channel 16. Public comments can be emailed to stillwater@ci.stillwater.mn.us   REVISED AGENDA CITY COUNCIL MEETING November 9, 2021 REGULAR MEETING 4:30 P.M. I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. City Administrator Vacancy Recruitment Update and Approval of Agreement 2. Washington County CSAH 5 Phase 3 Improvement Project Request for Support – Resolution 3. City Legislative Priorities for 2022 4. Discussion of an Interim Ordinance on Cannabis and CBD IV. STAFF REPORTS 5. Public Works Director 6. Police Chief 7. Fire Chief 8. Finance Director 9. Community Development Director 10. City Clerk 11. City Attorney 12. City Administrator 13. Library Director V. RECESS RECESSED MEETING 7:00 P.M. VI. CALL TO ORDER VII. ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX. RECOGNITIONS OR PRESENTATIONS X. OPEN FORUM – the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. XI. CONSENT AGENDA – these items are considered routine and will be enacted by one motion with no discussion. A council member or citizen may request an item to be removed from the consent agenda and considered separately. 14. October 19, 2021 regular and closed session meeting minutes 15. Payment of Bills 16. Abatement of Special Assessment for a 2019 Street Project Property – Resolution 17. CPC Case No. 2021-56 Zoning Text Amendment to create design standards for signage in the CA and CBD Districts – Ordinance 2nd Reading 18. East Metro Water Resource Education Program Agreement – Resolution 19. Elect to Participate in Metropolitan Livable Communities Act – Resolution 20. Lumberjack Landing Design and Engineering Services Agreement – Resolution Page 2 of 2 City Council Meeting Agenda November 9, 2021 21. Pine Tree Trail Stormwater Rain Garden Agreement 22. Sanitary Sewer Adjustments 23. Adoption of Assessments for Water Service Line Repairs – Resolution XII. PUBLIC HEARINGS – when addressing Council please limit your comments to 10 minutes or less. 24. CPC Case No. 2021‐54 to consider a request by Todd Ganz of Integrity Land Development, applicant and Gary and June Jorgensen, property owners of a Re-subdivision to split 13187 Dellwood Rd N into two lots and a rezone from AP to RB (tabled from October 5, 2021) – Resolution XIII. UNFINISHED BUSINESS 25. Chestnut Street Plaza Contract Amendment XIV. NEW BUSINESS 26. Watering Restrictions Ordinance Amendment – Ordinance 1st Reading 27. Moratorium on CBD and Cannabis Use Licensing Ordinance – Ordinance 1st Reading XV. COUNCIL REQUEST ITEMS XVI. CLOSED SESSION 28. Pursuant to Minn. Stat. §13D.05, Subd. 3(b) for attorney-client privileged communication regarding White Bear Lake vs DNR Litigation. XVII. ADJOURNMENT      MEMO DATE: November 8, 2021 TO: Stillwater City Council FROM: Tom McCarty, City Administrator SUBJECT: City of Stillwater Preliminary Legislative Agenda BACKGROUND Development of a City Legislative agenda for the current State Legislative session is an ongoing initiative of the City’s Strategic Plan. The League of Minnesota Cities (LMC) and the Metro Cities organizations will consider adoption of extensive Legislative Policies to guide lobbying efforts at the Capitol for the upcoming 2022 state legislative session (see website links below). The City of Stillwater generally has more specific concerns regarding potential state legislation/state funding requests that would assist the City of Stillwater. There are often individual projects, such as those noted below, that woul d benefit from state assistance or unique situations requiring support of the City’s area legislators in order to gain state legislative approval for the project or situation. When the City’s legislative agenda is finalized, staff will schedule a meeting between City Council, area State legislators, and city management staff to discuss the City’s legislative agenda. Staff anticipates scheduling a meeting with State legislators prior to December 15, 2021. DISCUSSION The LMC and the Metro Cities draft 2022 Legislative Policies can be accessed at the following links: LMC: https://www.lmc.org/wp-content/uploads/documents/Draft-2022-City-Policies.pdf Metro Cities: https://mcamm.memberclicks.net/assets/docs/LegislativePolicies/2022%20Policies%20 Approved%20by%20Board%20For%20Membership%20Approval.pdf 216 4th Street N, Stillwater, MN 55082 651-430-8800 Website: www.ci.stillwater.mn.us     CITY OF STILLWATER – POTENTIAL 2022 LEGISLATIVE AGENDA ITEMS Policy & Finance/Economic Development -Local Sales Tax Option to support Downtown Improvements and Services -Downtown Façade Program funding -Sales Tax Exemption on Municipal Purchase of Goods and Services Capital Improvements -Brown’s Creek Trail Connection at County Road 5 -Lumberjack Landing Short Term Improvements -Chestnut Street Plaza -Bridgeview Park – Bergstein Shoddy Mill & Transient Dock -Downtown Street Light Replacement Project -Lowell Park Pavilion Repair Other Major Legislative Issues (in concert with Professional Organizations) -White Bear Lake Level Litigation – Legislative Approach -Housing Affordability -Changes to Building Codes – oppose loss of local control -Public Safety Training Standards and Requirements NEXT STEPS The City Council should determine the top legislative priorities for the City of Stillwater. Staff will develop a summary background fact sheet for each of the legislative priorities for Council review that can be shared with the City’s State Legislators. Staff will also schedule a legislative breakfast with the City’s State Legislators for early December to discuss the City’s legislative agenda. Based on City Council direction, staff will initiate an RFP process to engage a lobbyist to assist the City in its legislative agenda efforts with the State Legislature.                          !  "#$%" % " &  $&' ()    ! *#'   !  %    &    # +    , ##     - .     /  0  + % " "  1  !!!   2 & ! (/"   $ ,3, 4 (/ 5 (/ + &     ! 46$ -- 7   765     .      -  $ ! 3      2 & (  , ! +    ,3,    8  (8  ,!  -#  -#        0.        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ate: November 8, 2021 TO: Mayor and Council FROM: Robert Benson, Utilities Superintendent Beth Wolf, City Clerk SUBJECT: Agreement of Assessment and Waiver of Notice and Appeal for Water Service Line Repairs DISCUSSION: Water Service line repairs were completed by contractors and billed to the City of Stillwater for the following properties: 805 3rd St. S 819 Everett Dr. The costs are now in default of the agreement. An Agreement of Assessment and Waver of Notice, Hearing and Appeal for Water Service Line Repairs have been signed by all property owners therefore a public hearing is not required. RECOMMENDATION Staff recommends that Council adopt resolution entitled “Resolution adopting assessment for water service improvements for various address within the City.   City of Stillwater Washington County, Minnesota RESOLUTION 2021‐ APPROVAL OF AGREEMENT OF ASSESSMENT AND WAIVER OF NOTICE, HEARING AND APPEAL AND ADOPTING ASSESSMENT FOR WATER SERVICE LINE REPAIRS WHEREAS, water repair service agreements have been executed relating to the following addresses: 805 Third St. S and 819 Everett Dr.; and WHEREAS, the agreement for the water repair is in default; and WHEREAS, it is proposed to assess the costs against the property of the Owners and the Owners agree to pay the cost as a special assessment against their property for collection with the real estate taxes in annual installments of $1,800 per year with 2.55% interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA: 1. That the agreements of assessment and waiver irregularity and appeal between the Property Owners and the City of Stillwater is hereby approved and authorizes the Mayor and City Clerk to sign the agreements. 2. Each tract of land therein included is hereby found to be benefited by the proposed improvements in the amount of the assessment levied against it. 3. Such assessment shall be payable in equal annual installments extending over a period as stated below with an interest rate of 2.55%: ADDRESS OWNER GEO CODE AMOUNT TERM LI# 805 Third St. S Mike Canning 330302011048 $12,180.59 7 years 435 819 Everett Dr. Susan Roeder 3303020310054 $6,200.00 4 years 434 4. No interest will be charged if the entire assessment is paid by November 15, 2021. If the assessment is not paid by November 15, 2021, accrued interest from the date of the adoption of the assessment roll through December 31, 2021 will be added to the first installment due in 2022 and be collected as stated above on the unpaid balance for the predetermined years. At any time thereafter, prior to November 15th of any year, Owners may pay the remaining principal balance (in whole or part) to the City of Stillwater. 5. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted by the City Council this 9th day of November 2021. CITY OF STILLWATER ____________________________________ Ted Kozlowski, Mayor ATTEST:_________________________________ Beth Wolf, City Clerk NI 1 1\7 ter The Sirlhplaca of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us NOTE: Public can participate in person at City Hall, online at www.zoomgov.com or call 1-646-828-7666 and enter the meeting ID number: 161 843 8759 or watch live on the city website or on local Channel 16. Public comments can be emailed to stillwater@ci.stillwater.mn.us AGENDA CITY COUNCIL MEETING November 9, 2021 REGULAR MEETING 4:30 P.M. I. CALL TO ORDER II. ROLL CALL III. OTHER BUSINESS 1. City Administrator Vacancy Recruitment Update and Approval of Agreement 2. Washington County CSAH 5 Phase 3 Improvement Project Request for Support - Resolution 3. City Legislative Priorities for 2022 - available Tuesday 4. Discussion of an Interim Ordinance on Cannabis and CBD IV. STAFF REPORTS 5. Public Works Director 6. Police Chief 7. Fire Chief 8. Finance Director 9. Community Development Director 10. City Clerk 11. City Attorney 12. City Administrator 13. Library Director V. RECESS RECESSED MEETING 7:00 P.M. VI. CALL TO ORDER VII. ROLL CALL VIII. PLEDGE OF ALLEGIANCE IX. RECOGNITIONS OR PRESENTATIONS X. OPEN FORUM - the open forum allows the public to address council on subjects which are not a part of the meeting. Council may take action, reply or give direction to staff. Please limit your comments to 5 minutes or less. XL CONSENT AGENDA - these items are considered routine and will be enacted by one motion with no discussion. A council member or citizen may request an item to be removed from the consent agenda and considered separately. 14. October 19, 2021 regular and closed session meeting minutes 15. Payment of Bills 16. Abatement of Special Assessment for a 2019 Street Project Property - Resolution 17. CPC Case No. 2021-56 Zoning Text Amendment to create design standards for signage in the CA and CBD Districts - Ordinance 2nd Reading 18. East Metro Water Resource Education Program Agreement - Resolution 19. Elect to Participate in Metropolitan Livable Communities Act - Resolution 20. Lumberjack Landing Design and Engineering Services Agreement - Resolution 21. Pine Tree Trail Stormwater Rain Garden Agreement 22. Sanitary Sewer Adjustments XII. PUBLIC HEARINGS - when addressing Council please limit your comments to 10 minutes or less. 23. CPC Case No. 2021-54 to consider a request by Todd Ganz of Integrity Land Development, applicant and Gary and June Jorgensen, property owners of a Re -subdivision to split 13187 Dellwood Rd N into two lots and a rezone from AP to RB (tabled from October 5, 2021) - Resolution XIII. UNFINISHED BUSINESS 24. Chestnut Street Plaza Contract Amendment XIV. NEW BUSINESS 25. Watering Restrictions Ordinance Amendment - Ordinance 1st Reading 26. Moratorium on CBD and Cannabis Use Licensing Ordinance - Ordinance 1st Reading XV. COUNCIL REQUEST ITEMS XVI. CLOSED SESSION 27. Pursuant to Minn. Stat. §13D.05, Subd. 3(b) for attorney -client privileged communication regarding White Bear Lake vs DNR Litigation. XVII. ADJOURNMENT Page 2 of 2 City Council Meeting Agenda November 9, 2021 fiijwater Administration TO: Mayor and City Council Members FROM: Tom McCarty, City Administrator Donna Robole, HR Manager DATE: November 3, 2021 SUBJECT: City Administrator Recruitment Process Update BACKGROUND Upon receipt of the City Administrator retirement notice, the City Council, at its October 19, 2021 meeting, approved a motion directing the Administrator to issue an RFP for executive search firm proposals and authorized Council Member Junker to select the proposal of the firm that best meets the needs of the City. An RFP was issued on October 21 with proposals due on October 28. Proposals were received from five firms with costs ranging from $20,000 - $24,000 plus expenses. Council Member Junker, HR Manager Donna Robole and the City Administrator met on October 29 to review the proposals, including their workplans, timelines, scope of services and cost proposals and determined that the proposal of David Drown Associates, Inc. (DDA) [all-inclusive cost of $21,000] best met the need of the City for the Administrator recruitment process. DDA was advised of the decision and was issued a notification to proceed with the project for recruitment of the Stillwater City Administrator position. City staff met on November 1 with Mr. Mark Casey, project lead for DDA, to review preliminary timelines and workplan for the recruitment process. ACTION ITEMS Mr. Casey of David Drown Associates (DDA) will be attending the November 9, 2021 City Council work session to introduce himself and the firm and present the City Administrator Recruitment workplan, timelines and recruitment brochure for Council review and approval (see attached DDA proposal cover letter and preliminary timeline). In addition, the City Council should approve the Agreement for Services between the City of Stillwater and David Drown Associates, Inc. to conduct the City Administrator search process. The Agreement for Services will be available at the City Council meeting. DDA Human Resources, Inc. a David Drown Associates Company Faribault Office: 1327 Merrywood Court Faribault, MN 55021 (612) 920-3320x109 1 fax: (612) 605-2375 gary@daviddrown.com www.ddahumanresources.com October 25, 2021 Sent via email only Honorable Mayor and Council Members City of Stillwater 216 North Fourth Street Stillwater, MN 55082 Dear Mayor Kozlowski and Members of the Council, Thank you for the opportunity to submit a proposal to assist the City of Stillwater with a search for your next City Administrator. Our firm has extensive experience with local governments, and we thoroughly understand the complexities faced by city governments in Minnesota. DDA HR uses a proven, comprehensive process ensuring clients can identify the best candidate for their organization and community. The attached proposal includes several elements that set is apart in our approach to providing this service. Highlights include: • Knowledge and experience: Our firm comprehensively knows and understands local government in Minnesota. DDA has conducted more Minnesota City Manager/Administrator searches in the last five years than any other firm, by a wide margin. I would be the lead consultant for this process bringing over thirty-three years of experience in public service, and my work as a City Manager forged connections with a large pool of potential candidates. • Communications: We will be on site multiple times throughout the search process and will provide weekly email updates to the City Council throughout the process. • Profile/Brochure: We develop a detailed professional profile to present the City in the most positive manner. A sample profile is attached. • National and local outreach: We advertise nationally, regionally, and locally to attract a greater pool of candidates. • Adherence to deadlines: When a deadline is established, we will meet it. • Video Interview: DDA uses video interviews in the screening process to get quality data that may not be apparent on resumes. These videos are made available to the City prior to selecting candidates for final interviews. • Work Personality Index: Each semifinalist will complete a work personality index which describes key features of the candidate's personal style that influence their approach to tasks, ways of interacting with people, and performance at work. • Background check process: Instead of doing a comprehensive background check on a single finalist, we do so for all interviewees, including personal reference checks from current and former supervisors. • Intellect Profile: Each finalist will complete an intellectual profile measuring verbal reasoning, mathematical and logical reasoning, and overall mental aptitude. • Comprehensive and competitive service: We take great pride in providing the best service at a fair price. Our low overhead means you receive more service for the money. Thank you for your consideration. Sincerely, rot- 64y- Mark Casey DDA Human Resources, Inc. Enclosure OW' This timeline is tentative. The final timeline will be set after the City Council's decision to proceed. ITEM TASK Decision by City Council to roceed Information gathering Professional position profile Approve position profile Candidate recruitment Screening of applicants Personality Index Video interview Selection of finalists Background check of all finalists Reference check on all finalists Intellect profile Finalist packet Interviews Decision Offer Projected start date Follow up • Gather all pertinent background information • Gather salary information and review job description • Meet with staff, stakeholders, and each member of the City Council Develop position profile and advertisement City Council approves profile, job description, salary range, and hiring process • Post position immediately upon approval of profile • Comprehensively advertise • Email and • hone calls to • ros • ective candidates DDA will review and rank applicants based on job related criteria and select semifinalists DDA will administer a work -related personality index to all semifinalists Each semifinalist will complete a video interview • Finalists selected for interviews • DDA will notify candidates not selected as finalists Includes: • Criminal background: county, state, national • Sex offender registry • Social Security number verification ■ Employment and education verification • Credit check DDA will conduct reference checks with current and former employers on all finalists DDA will administer an intellect profile measuring verbal reasoning, mathematical and logical reasoning, and overall mental aptitude. DDA will provide the Council information including: • Summary of references • Results of background checks • Personality index reports ■ Video interview ■ Resumes, etc. DDA will prepare all interview materials and be present at all interviews and other functions. It is recommended that Council interviews be at a special meeting City Council will select candidate for offer DDA will negotiate agreement with selected candidate New Administrator begins DDA will follow up periodically with the new Administrator PLETIMI November 1, 2021 November 5, 2021 November 8, 2021 November 9, 2021 November 10, 2021- December 8, 2021 December 9, 2021 December 22, 2021 December 22, 2021 January 4, 2022 January 17, 2022 January 17, 2022 January 17, 2022 January 17, 2022 January 21 & 22, 2022 January 24, 2022 January 24, 2022 February 2022 February 2023 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT ("Agreement") is made and executed this day of , 2021, by and between the City of Stillwater, 216 4th Street North, Stillwater, Minnesota 55082, ("City") and DDA Human Resources, Inc., 2241 117th Street NW New Brighton, MN 55112 ("Consultant"). WHEREAS, the City has accepted the proposal of the Consultant for certain professional Services; and WHEREAS, Consultant desires to perform the Services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Consultant as an independent contractor for the purpose of performing certain professional Services ("Services"), as defined in the following documents: i. A proposal dated October 25, 2021, incorporated herein as Exhibit A; ii. DDA Timeline, incorporated herein as Exhibit B. (Hereinafter "Exhibits.") b. Consultant covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibits, subject to Section 7 of this Agreement. 2. PAYMENT. a. City agrees to pay and Consultant agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Consultant shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Consultant shall submit itemized bills for Services provided to City upon completion of the project. Bills submitted shall be paid in the same manner as other claims made to City. 1 3. TERM. The term of this Agreement is identified in the Exhibits. This Agreement may be extended only upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the same terms and conditions as herein stated. 4. TERMINATION. a. Termination by Either Party. This Agreement may be terminated by either party upon 30 days' written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by the Consultant, Consultant shall be paid for Services rendered and reimbursable expenses until the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non -performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. 5. SUBCONTRACTORS. Consultant shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Consultant shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Consultant's receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Consultant will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. No warranty, express or implied, is made or intended by Consultant's undertaking herein or its performance of Services. 7. DELAY IN PERFORMANCE. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Consultant under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 2 8. CITY'S REPRESENTATIVE. The City has designated Donna Robole to act as the City's representative with respect to the Services to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City's policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. The Consultant has designated Mark Casey to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Consultant may not remove or replace these designated staff without the approval of the City. 10. INDEMNIFICATION. a. Consultant and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Consultant and City, they shall be borne by each party in proportion to its own negligence. b. Consultant shall indemnify City against legal liability for damages arising out of claims by Consultant's employees. City shall indemnify Consultant against legal liability for damages arising out of claims by City's employees. 11. INSURANCE. During the performance of the Services under this Agreement, Consultant shall maintain the following insurance: a. General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended; b. Professional Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence. c. Workers' Compensation Insurance in accordance with statutory requirements. d. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Consultant shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the General Liability Insurance policy and the Professional Liability Insurance policy. 3 12. OWNERSHIP OF DOCUMENTS. Professional documents, drawings, and specifications prepared by the Consultant as part of the Services shall become the property of the City when Consultant has been compensated for all Services rendered, provided, however, that Consultant shall have the unrestricted right to their use. Consultant shall retain its rights in its standard drawing details, specifications, databases, computer software, and other proprietary property. Rights to proprietary intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of the Consultant. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Stillwater 216 4th Street North Stillwater, MN 55082 Attention: Donna Robole, HR Manager Or e-mailed: drobole@ci.stillwater.mn.us If to Consultant: DDA Human Resources, Inc. 2241 17th Street NW New Brighton, MN 55112 Or emailed: mark@daviddrown.com 14. INDEPENDENT CONTRACTOR STATUS. All services provided by Consultant, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Consultant or as independent contractors of Consultant and not as employees of the City for any purpose. 15. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Consultant of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving parry's rights with respect to any other or further breach. c. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any disputes regarding this Agreement must be brought by civil action and must be venued in Washington County District Court. d. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. 4 e. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. f. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. If this Agreement conflicts with terms and conditions stated in the Proposal, this Agreement shall govern. CITY OF STILLWATER By: Ted Kozlowski, Mayor By: Beth Wolf, City Clerk Date: CONSULTANT DDA HUMAN RESOURCES, INC. By: Its: Date: 5 1illwater THE BIRTH PLACE OF MINNESOTA CITY OF STILLWATER City Administrator Search Proposal Submitted by DDA Human Resources, Inc. DDA Human Resources, Inc. a David Drown Associates Company October 25, 2021 Prepared by: Mark Casey Management Consultant CONTENTS OF THE PROPOSAL ■ Description of the Firm ■ Approach to the Process ■ Service Team ■ Timeline ■ Process Details ■ Fees ■ Assurance ■ References DESCRIPTION OF THE FIRM Proudly based in Minnesota, David Drown Associates (DDA) is a full -service consulting firm with more than 20 years working with local governments providing a full range of fiscal and economic development services, along with compensation and classification services and executive searches, to over 450 government clients throughout Minnesota. Over these years, we have gotten to know local government well, and we have worked hard to keep our services up to date to meet the ever -changing needs of our clients. In 2013, we expanded our scope to provide human resources services — we started with executive recruitment and organizational studies and more recently added classification and compensation studies. Because of growth in our human resource service area, a new human resource affiliate company was created in 2017. DDA Human Resources Inc. currently employs eleven individuals serving cities, counties, and special districts throughout Minnesota. The vast majority of our consultants are recent practitioners having served as Administrators or Human Resource Managers. We have provided executive search services to over 100 cities and counties throughout Minnesota. Therefore, we understand the current challenges, know hundreds of potential candidates, and have our finger on the pulse of hiring City and County Administrators and Managers anywhere in the state. We take great pride in providing the best service at a fair and equitable price. We think you will find that our small company is nimble, efficient, and personable. We know and understand local government, and that will always guide our work. APPROACH TO THE PROCES Our approach to this search will be to focus on finding the best fit for the City of Stillwater. This is accomplished, first and foremost, by listening to what you are saying, understanding your goals and objectives, and building the search process off of that foundation. After gathering background information, we comprehensively advertise the position and make sure that the posting gets into the hands of prospective candidates. In some cases, those persons are not active job seekers, so we will make every effort to find those folks through direct outreach efforts. After the posting closes, an analysis of candidates will be completed so that, when the semifinalists are presented to the City you will be confident that these people are the best matches from the submitted applications. The finalists will be fully researched, and all necessary hiring information will be available prior to making a decision. Communication with the City Council is a high priority. In addition to our Mark Casey being on site regularly, the City Council will receive weekly email updates, and he will always be available for questions. CITY OF STILLWATER I City Administrator Search Proposal SERVICE TEAM MARK CASEY — PROJECT LEAD Mark joined DDA as a Management Consultant specializing in executive searches, strategic planning, and organizational consulting in the Twin Cities metropolitan area. In his thirty-three years of public service, Mark has served as the City Manager for the City of St. Anthony Village, City Administrator for the City of Annandale, and Director of Community Education for both the Annandale and Maple Lake school districts. He also worked for the Cities of Faribault, Saint Peter, and Columbia Heights. Mark received his undergraduate degree from the University of Minnesota and a master's from St. Cloud State University. He has served on numerous boards and commissions including the League of Minnesota Cities, Metro Cites (President), Metro Area Management Association, and the Allina Hospital Board of Directors (Buffalo, MN), and he has been a frequent guest lecturer at the University of Minnesota, Hamline University, and Metro State University. Contact Information: mark@daviddrown.com 612-920-3320 x113 2241 17th Street NW New Brighton, MN 55112 LIZA DONABAUER Liza came to DDA with both private and public -sector experience. With a background in construction and finance administration, her passion for public sector work led her to Wright County where she provided support to the HR Department, County Coordinator, and Commissioners. While pursuing her MBA, Liza entered city management for Clearwater, Kansas, and then later moved to Arlington, Minnesota. During her four years in Arlington as a City Administrator, she completed a reorganization of the administration department, developed an orientation and capital planning process for two new councils, conducted compensation studies for several departments, engaged in a strategic planning session, and took part in developing a leadership curriculum up and coming leaders in Sibley County. Her work has centered on human resource management, strong community participation, and leadership development. Liza enjoys working with colleagues throughout the state through her involvement in MCMA, a state affiliation of ICMA. She currently serves on the MCMA Women in the Profession Committee and Annual Conference Planning Committee. Since joining DDA, Liza has conducted over 30 Administrator/Manager and Department Director searches. Liza will assist in recruitment and consulting as needed. Contact Information: Iiza@daviddrown.com 612-920-3320 x111 4796 Merganser Drive St. Bonifacius, MN 55375 for CITY OF STILLWATER 1 City Administrator Search Proposal SERVICE TEAM - CONTINUED GARY WEIERS Prior to joining DDA in 2013, Gary had over 20 years of county government management experience, the last 11 years as County Administrator in Rice County. Prior to becoming Administrator, Gary served as the Social Service Department Director in Rice County and worked as a Social Service Supervisor in Mower County and Sherburne County. Gary received his bachelor's degree from the University of St. Thomas and has honed his skills by working his way up from an entry level social worker position to be the head of a $50 million organization with over 350 employees. Gary has worked with local governments ranging in size from a couple thousand residents to over 150,000 persons. communities of In addition to conducting executive searches, Gary has done work with communities on sharing services, organizational analysis, strategic planning, and other management related work. Gary has conducted over 80 executive searches and numerous organizational studies. Gary will assist in recruitment and consulting as needed. Contact Information: gary©daviddrown.com 612-920-3320 x109 1327 Merrywood Court Faribault, MN 55021 LIZ FOSTER Liz is an Assistant Consultant that provides support and assistance within our Human Resources Division. Since joining DDA in 2015, Liz has been involved in numerous executive searches and other HR projects. Some of Liz's duties include community research, creating position profiles, assembling interview materials for our clients, and providing general administrative support to our consultants. Contact Information: liz©daviddrown.com 612-920-3320 x108 704 10' Ave SE Austin, MN 55912 CITY OF STILLWATER I City Administrator Search Proposal This timeline is tentative. The final timeline will be set after the City Council's decision to proceed. a ITEM TASK COMPLETION DATE Decision by City Council to proceed Information gathering ■ Gather all pertinent background information • Gather salary information and review job description ■ Meet with staff, stakeholders, and each member of the City Council Professional position profile Develop position profile and advertisement Approve position profile Candidate recruitment Screening of applicants Personality Index Video interview Selection of finalists Background check of all finalists Reference check on all finalists Intellect profile Finalist packet Interviews Decision Offer and agreement Projected start date Follow up City Council approves profile, job description, salary range, and hiring process • Post position immediately upon approval of profile • Comprehensively advertise • Email and phone calls to prospective candidates DDA will review and rank applicants based on job related criteria and select semifinalists DDA will administer a work -related personality index to all semifinalists Each semifinalist will complete a video interview • Finalists selected for interviews • DDA will notify candidates not selected as finalists Includes: • Criminal background: county, state, national • Sex offender registry • Social Security number verification • Employment and education verification • Credit check DDA will conduct reference checks with current and former employers on all finalists DDA will administer an intellect profile measuring verbal reasoning, mathematical and logical reasoning, and overall mental aptitude. DDA will provide the Council information including: • Summary of references • Results of background checks • Personality index reports • Video interview • Resumes, etc. DDA will prepare all interview materials and be present at all interviews and other functions. It is recommended that Council interviews be at a special meeting City Council will select candidate for offer DDA will negotiate agreement with selected candidate New Administrator begins DDA will follow up periodically with the new Administrator November 1, 2021 November 10, 2021 November 16, 2021 November 22, 2021 November 23, 2021- December 20, 2021 December 21, 2021 December 30, 2021 December 30, 2021 January 4, 2022 January 19, 2022 January 19, 2022 January 19, 2022 January 19, 2022 January 26, 2022 January 26, 2022 January 28, 2022 Feb/March 2022 March 2023 CITY OF STILLWATER 1 City Administrator Search Proposal PROCESS DETAILS STEP 1: INFORMATION GATHERING DDA will gather and assemble background information pertaining to the City and position. In addition, Mark will meet individually with all Council members to discuss candidate attributes, experience, and other important qualifications. Others will be interviewed as per the direction of the City. At the same time, the job description will be reviewed and, if needed, we will gather relevant comparative salary information for consideration by the Council. We will quickly develop a comprehensive understanding of the organization, community, and position. Deliverables: • In -person information gathering via interviews with City stakeholders • DDA receives information from the City such as organizational chart, logos/images, budgets, existing job description, etc. STEP 2: DEVELOPMENT OF POSITION PROFILE Based on the information received from the City Council and others, DDA will develop a professional position profile that is customized to present the City of Stillwater in the most positive manner and provides prospective candidates with meaningful information. A draft will be presented to the City Council for consideration and approval prior to advertising. A sample profile is attached. Deliverables: • Draft profile sent to City Council for approval • Review and approval of job description and salary range by Council • Review and approve proposed search timeline for purposes of advertisement and scheduling STEP 3: ADVERTISEMENT AND RECRUITMENT DDA will comprehensively advertise the position and make direct contact with possible candidates who are not active job seekers. Some of the places the position will be advertised include: League of Minnesota Cities, International City/County Management Association, Minnesota Association of City/County Managers, Association of Minnesota Counties, National Association of County Administrators, GovernmentJobs.com, and municipal associations in Iowa, Wisconsin, North Dakota, and South Dakota. In addition, the posting will be shared with professional networks through the Universities of Minnesota, Iowa, Wisconsin, South Dakota, and Nebraska, as well as the MN Private Colleges Consortium, MN State Universities, and other colleges and universities. Beyond the traditional advertising sites, our advertising also penetrates diverse markets such as Woman Leading Government (WLG), and International Network of Asian Public Administrators (I-NAPA). Approximately 50% of our applications come from outside the state of Minnesota. Other local advertising will be done as per direction from the City. Regular communication with candidates will occur throughout the process. The simple DDA online application process will be used unless the City prefers to use an existing City methodology. Our online application system enables us to efficiently manage applicant flow, and corresponding reference information, and allows us to communicate with each applicant quickly and effectively. We are known for our communication with both the applicant and our client which engages and informs both CITY OF STILLWATER 1 City Administrator Search Proposal parties of each step. Our system also allows us to access, review, and evaluate thousands of prior applicants who may not be actively seeking a job but who may be open the "right opportunity." Deliverables: • Advertising outreach begins with posting on identified websites and social media platforms • Direct contact through established professional network • We utilize our database of identified prospective candidates to contact via email or phone call STEP 4: INITIAL SCREENING AND REVIEW DDA will complete a comprehensive analysis of every application received and determine approximately 8-12 semifinalists, based on job related criteria, to complete a video interview. Our clients have most notably been pleased with the video interview component of our process. Video interviews allow our clients to determine whether they see the candidate as a good prospect for a final interview and gain additional insight on the candidate's education, experience, personality, as well as their ability to think on their feet, all of which has been said to help lay the foundation for the final interview process. Access to, and viewing of, this information is as simple as clicking on a link from the individual client's laptop, phone, or smart device in a location and at a time that is convenient for them. Candidate confidentiality is maintained by assigning and referring to each semifinalist candidate as a number. Candidates are considered public once they are chosen as a finalist. Each semifinalist would also complete an information disclosure and a work -related personality index. About one week prior to selecting finalists for interviews, the information disclosure, video interview, personality index, cover letter, and resume from each of the semifinalists will be made available for viewing. This will allow ample time to comprehensively review candidates prior to determining who to bring in the for the final interviews.those not selected as finalists will be notified by DDA. Deliverables: • List of approximately 8-12 semifinalists with cover letter, resume, and video interview • Results of personality assessment • Results of information disclosure that provides insight about conduct that could be viewed as impacting one's ability to perform the requirements of this leadership role. • Confirm interview schedule and logistics • DDA will contact those not selected STEP 5: SELECTION DDA will complete comprehensive background screenings including criminal history, civil court history, verification of education, driver's license review, credit check, and other items. Along with background checking all finalists, DDA will conduct character references with current and former supervisors to discuss various work responsibilities, projects, initiatives, leadership style, personality characteristics, etc. In addition, DDA will administer an intellectual profile measuring verbal reasoning, mathematical and logical reasoning, and overall mental aptitude. Approximately one week prior to the final interview process, the City will have access to each of the candidate's application materials, video interview, background check results, reference information, information disclosure, a work personality report, and an intellectual profile on each person. CITY OF STILLWATER 1 City Administrator Search Proposal Early in the search process, Mark will discuss interview possibilities including leadership staff participation or individual and/or full Council panel interviews, a City tour, lunch with City leadership, or other functions. Prior to interviews, Mark will prepare questions and then facilitate all interviews and other activities the City Council determines appropriate. Our goal is to make the process smooth and painless so the City Council can focus all its energy on finding the right person for the job and minimize staff disruptions to ensure the City can focus on the tasks at hand. Deliverables: ■ List of 3 to 5 finalists, confirming interview schedule and logistics ■ Leadership staff interview panel including summary of comments ■ Tour of the City logistics ■ Video Interview ■ Summary of References ■ Results of background checks ■ Personality Index ■ Intellect Profile ■ Information Disclosure ■ Cover letter and resume ■ Press release STEP 6: OFFER After interviews are complete, Mark will assist the City Council with deliberations, and he will facilitate the offer to the selected candidate. Mark will negotiate the terms with the candidate based on the parameters established by the City Council. Deliverables: ■ Employment agreement ■ Press release ■ DDA will contact those not selected STEP 7: FOLLOW UP DDA will make periodic contact with the new Administrator for at least the first year of employment. Deliverables: ■ Periodic check in with new Administrator and Council representative CITY OF STILLWATER 1 City Administrator Search Proposal LIST OF SEARCH CLIENTS FROM THE PAST TWO YEARS In addition to the specific references listed on the following page, the City of Stillwater is encouraged to speak with any of the entities listed below: Entity Type of Search Entity Type of Search 1 dib City of Barnesville, MN Administrator Metro-INET Executive Director City of Mahnomen, MN Administrator Kittson County, MN Administrator Nicollet County, MN Administrator Roseau County, MN Engineer City of Watertown, MN Administrator City of Redwood Falls, MN Finance Director City of New Prague, MN Administrator Mahnomen County, MN Adminstrator Le Sueur County, MN Administrator Jackson County, MN Adminstrator City of Staples, MN Clerk/Finance Director City of Watertown, SD Manager Waseca County, MN Public Works Dir./Engineer Kittson County, MN Engineer Prairie Lakes Youth Programs Executive Director Hubbard County, MN Administrator City of St. Anthony Village, MN Manager City of Cannon Falls, MN Public Works Director City of Monticello, MN Administrator City of Paynesville, MN _ Administrator/ED Dir. Beltrami County, MN Administrator Kittson County, MN Administrator City of Albert Lea, MN Manager Cook County, MN Administrator City of Crookston, MN Administrator City of Waseca, MN Director of Engineering Brainerd HRA, MN Executive Director City of Aitkin, MN Administrator City of New Brighton, MN Manager City of Lake City, MN Finance Director City of St. James, MN Manager Waseca County, MN Administrator Isanti County, MN Administrator City of Brainerd, MN Administrator City of Kasson, MN Administrator City of Aitkin, MN Administrator DDA is currently conducting searches for the Cities of North St. Paul, Norwood Young America, White Bear Lake, and Winthrop, Minnesota, the Counties of Morrison and Winona, Minnesota, the Kitchigami Regional Library System, and the Red Wing HRA. The fee for the search process is $21,000, payable at the completion of the search. This all-inclusive fee covers professional services and all expenses including travel, advertising, personality index, intellectual profile, background checks on all finalists, etc. If the City chooses to offer a travel stipend or reimbursement for expenses of the candidates, that cost is handled directly between the City and the candidates. DDA would be available to provide input and guidance on this item. If the newly hired Administrator leaves the organization within the first 24 months of employment, DDA will complete another search without professional service fees. Only actual expenses will be billed to the City. CITY OF STILLWATER I City Administrator Search Proposal PROFESSIONAL REFERENCES FOR MARK CASEY Patricia Nauman Executive Director, Metro Cities Phone Number: 651-215-4002 Email: patricia@metrocitiesmn.org D. Love Mayor, City of Centerville Phone Number: 651-402-7753 Email: dlove(a�centervillemn.com Jerry Faust Former Mayor, City of St. Anthony Village Phone Number: 612-789-7684 Email: jofaust1@yahoo.com Patrick Trudgeon City Manager, City of Roseville Phone Number: 651-792-7021 Email: pat.trudgeon@cityofroseville.com Brad Wiersum Mayor, City of Minnetonka Phone Number: 612-723-3907 Email: bwiersum@minnetonkamn.gov Randy Stille Mayor, City of St. Anthony Village Phone Number: 612-201-7365 Email: randy.stille@savmn.com Terry Schwerm Former City Manager, City of Shoreview Phone Number: 651-490-4611 Email: tschwerm@shoreviewmn.gov Tom Harmening Former City Manager, City of St. Louis Park Phone: 952-924-2526 Email: tharmening@stlouispark.org CITY OF STILLWATER 1 City Administrator Search Proposal Sample Profile CITY OF STILLWATER I City Administrator Search Proposal EXHIBIT B OW' This timeline is tentative. The final timeline will be set after the City Council's decision to proceed. ITEM TASK Decision by City Council to roceed Information gathering Professional position profile Approve position profile Candidate recruitment Screening of applicants Personality Index Video interview Selection of finalists Background check of all finalists Reference check on all finalists Intellect profile Finalist packet Interviews Decision Offer Projected start date Follow up • Gather all pertinent background information • Gather salary information and review job description • Meet with staff, stakeholders, and each member of the City Council Develop position profile and advertisement City Council approves profile, job description, salary range, and hiring process • Post position immediately upon approval of profile • Comprehensively advertise • Email and • hone calls to • ros • ective candidates DDA will review and rank applicants based on job related criteria and select semifinalists DDA will administer a work -related personality index to all semifinalists Each semifinalist will complete a video interview • Finalists selected for interviews • DDA will notify candidates not selected as finalists Includes: • Criminal background: county, state, national • Sex offender registry • Social Security number verification ■ Employment and education verification • Credit check DDA will conduct reference checks with current and former employers on all finalists DDA will administer an intellect profile measuring verbal reasoning, mathematical and logical reasoning, and overall mental aptitude. DDA will provide the Council information including: • Summary of references • Results of background checks • Personality index reports ■ Video interview ■ Resumes, etc. DDA will prepare all interview materials and be present at all interviews and other functions. It is recommended that Council interviews be at a special meeting City Council will select candidate for offer DDA will negotiate agreement with selected candidate New Administrator begins DDA will follow up periodically with the new Administrator PLETIMI November 1, 2021 November 5, 2021 November 8, 2021 November 9, 2021 November 10, 2021- December 8, 2021 December 9, 2021 December 22, 2021 December 22, 2021 January 4, 2022 January 17, 2022 January 17, 2022 January 17, 2022 January 17, 2022 January 21 & 22, 2022 January 24, 2022 January 24, 2022 February 2022 February 2023 MEMORANDUM To: Mayor and City Council A5 From: Shawn Sanders, Director of Public Works Date: November 3, 2021 Subject: County Road 5 Phase 3 Project- Resolution of support DISCUSSION Washington County (County) has scheduled in their five-year improvement plan, the third phase County Road 5 Improvement Project. The project is located between Sycamore Street and TH 96 (Dellwood Road). and includes pavement preservation, bridge rehabilitation, trail improvements and a trail connection to the Browns Creek Trail. A preferred concept plan for this segment has been project and included with this memo. The County is requesting support for the preferred concept layout in order to continue with design and to explore additional funding for the trail connection. Andrew Giesen from Washington County will be attending the meeting an making a presentation on the project. RECOMMENDATION Staff recommends that the Council approve the Resolution of Support for County Highway 5 Phase 3 Improvement Project (County Project No. C.P. 10511) ACTION REQUIRED If Council agrees with the recommendation, they should pass Resolution 2021- RESOLUTION OF SUPPORT FOR COUNTY HIGHWAY 5 PHASE 3 IMPROVEMENT PROJECT (COUNTY PROJECT NO. C.P. 10511) RESOLUTION NO. 2021-xxx A RESOLUTION OF SUPPORT FOR COUNTY HIGHWAY 5 PHASE 3 IMPROVEMENT PROJECT (COUNTY PROJECT NO. C.P. 10511) WHEREAS, Washington County has, through its Capital Improvement Plan (CIP) recommended a project on County State Aid Highway (CSAH) No. 5, also known as Stonebridge Trail, to improve pedestrian access and accommodations, the ride of CSAH 5, as well as safety; and WHEREAS, Washington County, in consultation with the City of Stillwater and Stillwater Township, engaged in a corridor study process beginning in 2014 to identify potential and prioritized improvements for the CSAH 5 corridor; and WHEREAS, the City, County, and Township have engaged in community engagement process as part of the study and preliminary design effort intended to gather and consider public feedback for the proposed improvements; and WHEREAS, a preferred concept project layout and costs showing the proposed improvements on and along CSAH 5, including, a new trail on the west side of CSAH 5, connection to the Browns Creek Trail, and existing trail and road improvements has been prepared and provided to the City; and WHEREAS, there is not sufficient funding for the preferred concept layout and a 1st phase of the project would consist of the new trail on the west side of CSAH 5 and existing road and trail improvements along CSAH 5; and WHEREAS, a preliminary project cost estimate for the 1st phase of the Project has been prepared and presented to the City; and WHEREAS, prior to advertising for contractor bids on the 1st phase of the project Washington County will present the City with a Cooperative Agreement including an updated cost estimate and bidding plans for the 1st phase of the project. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Stillwater supports the preferred concept project layout, dated September 30, 2021 and; BE IT FURTHER RESOLVED that the City Council of the City of Stillwater supports the County continuing with the development of final plans and right-of-way acquisition necessary for the construction, and with proceeding 1' phase of the project; and BE IT FURTHER RESOLVED, that City support of the preferred concept layout project, does not ensure City participation in the remaining portion of the preferred concept layout and that a separate Cooperative Agreement including an updated cost estimate and bidding plans will be presented to the City and further Council approval will be required; Adopted by the City Council this nineteenth day of October 2021. ATTEST: Beth Wolf, City Clerk Ted Kozlowski, Mayor f• 4 . PROPOSED TRAIL CONNECTION IF ADDITIONAL FUNDING IS OBTAINED • • n''" POTENTIAL STORMWATER BMP LOCATION �._ • BROWN'S CREEK • • 4 EXISTING BROWN'S CREEK TRAIL Nirlot a IP .7 ma IrVia low County Highway 5 —Phase 3 Improvement Project November 9, 2021 Washington .-= Country Project Update • Tonight's Presenter: • Andrew Giesen, Washington County Project Manager • Why are we here? • Requesting support of the County Highway 5 Phase 3 Pedestrian and Safety Improvement Project tg LS Ij FOREST LAKE r to tt e ll O7TAGE GROVE OWNSHIP — DENMARK TOWNSHIP CSAH 5 (STONEBRIDGE TRL N) PHASE 3 Washington County 9oTH ST N L J>, STILLWATER TOWNSHIP W OD RD N Sycamore St to TH 96 (Dellwood Rd) 0.1 0.2 Miles wridor Study • Initiated in 2014 • Croixwood Blvd. to TH 96 • Evaluated improvement alternatives • Public open houses • Developed recommendations to improve pedestrian accommodations and connectivity, as well as safety • Summarized in Memo in 2016 SOUTH TWIN LAKE 0 STILLWATER TOWNSHIP..._ D RD N -MCKUSICK RD N Mc�G STILLWATER t Phase 2 2023 Construction 75THST?V Phase 1 2018 Construction o_25 0.5 Miles i R4 LAKE MCK{JSICK MYRTLE ST W 96 Phase 3 2025 Construction OLIVE ST W Phase 3 Project Timeline 2014-2015 ipi Spring June 2020 2020 Corridor Phase 3 1st Public Study Kick -Off Outreach Fall 2020 Create Design Alternatives Jan. 2021 2nd Public Outreach Washington County We are Here 1 2021 ) - 20220224 Secure Select Funding, Preferred Acquire ROW, Construction Alternative and Final Design Project Management Team • Representatives from: • City of Stillwater • Stillwater Township • Washington County • Engineering Consultant • Meet Monthly • Created: • Project Goals • Project Website • Community Engagement Plan • Reviewed/Commented: • Material for Public Engagement • Design Alternatives • Preferred Alternative County Highway 5 Phase 3 Project Area Washington County 1st Public Outreach • Background Info: • Welcome Video • History of Corridor Study & Recommendations • History of Roadway and Bridge • Initial Project Goals • Potential Improvements • Schedule • Feedback: • Survey • Interactive Comment Map • Contact Information Washington County County Highway 5 (Stonebridge Trail) Phase 3 Online Open House Feedback Gathered What role best describes your primary use of County Highway 5 in this area? ■ I use County Highway 5 to travel somewhere ■ I live off of County Highway 5 I live within a few blocks of County Highway 5 How do you travel on County Highway 5? Select all that apply Washington -County Percent of residents that listed this goal as their most important goal 25% ■ Provide a trail connection to the Brown's Creek Trail ■ Resurface the roadway and trail pavement Provide an improved crossing of County Highway 5 in the area ■ Resurface and rehabilitate the existing roadway bridge ■ Provide a trail on the west side of County Highway 5 ■ Improve pedestrian accommodations across the Brown's Creek b ri dge Washington Outcome of 1st Public Outreach County • Create Design Alternatives • All Alternatives: • Include trail connection(s) to the DNR's Browns Creek Trail • Resurface existing road, bridge, and trails • Add turn lanes at the intersection of Johnson Court • How the Alternatives Differ: • Where the new trails are located and how trail connections are made 2nd Public Outreach • Background Info: • Welcome Video • Project Background, Timeline, and Goals • Design: • Design Alternatives • Bridge Improvements • Evaluation Matrix • Feedback: • Interactive Comment Map • Comment Button • Contact Information Washington County r County Highway 5 (Stonebridge Trail) Phase 3 Online Engagement #2 fflnifiery e6 FcLiwry.i. Mx! Preferred Improvements • Resurface existing roadway and trail • Re -deck existing bridge over Brown's Creek • Add of turn lanes at the intersection of Johnson Court • Add a new trail on west side of County Highway 5 - South of Brown's Creek • Connect a trail to Brown's Creek Trail • Transfer ownership of Stone Arch Bridge from Private to Public Washington County 411111r14a4• N.,,,._ ;AS tom' *X t` efo. LEGEND RESURFACE COI. RIIGHWAYS - WIDEN ROAD FOR L. TURN LANE AND BRI OGE WIDENING - PESUREACE TRPIi - PROPOSEDTRAIL ® POTENTIAL STORNIWATER MOP LOCATION I1 BRIDGE REDMOND PROPOSED TRAIL CONNECTION IF ADDITIONAL FUNDING IS OBTAINED - - - DIETING RIGHT OE WAY LINE -- - -- TRAIL RIGHT OF WAY ONE aim,. PROPERTY ONE LEAL, iv ME Kimley»Horn Iya_s i 1P01t11tv COUNTY HIGHWAY 5 PHASE 3 WEST TRAIL - POTENTIAL TRAIL CONNECTION 10/13/21 Project Costs Washington County • Washington County Covers Core Roadway Elements: • Grading, Base, Bituminous, Signing, Striping, Ditches, Culverts, Medians, Etc. • Local Agencies participate in Highway Enhancements: • Trails,Sidewalks, Traffic Signals, Curb and Gutter, Retaining Walls, Etc. • Local Agencies Costs: • City Utilities • For this project, City of Stillwater costs are drawn from a portion of the new trail Project Cost Estimates Total Project Costs = $3.1M Washington County = $3.OM City of Stillwater = $110K Washington County Resolution of Support Washington County Washington County is asking the City of Stillwater to: • Support the Preferred Concept Project Layout • Support the County continuing with the development of final plans and right-of-way acquisition necessary for the construction of the project Questions? Contact Information Washington County • Andrew Giesen • Phone: (651) 430-4336 • Email: andrew.giesen@co.washington.mn.us • Project Website • hops://www.co.washington.mn.us/3245/County-Highway-S-Stonebridge-Trail-Phase LEV ANDER, GILLEN MILLER, P.A. ATTORNEYS AT LAW MEMO TIMOTHY J. KUNTZ ANGELA M. LUTZ AMANN KORINE L. LAND DONALD L. HOEFT BRIDGET McCAULEY NASON PETER G. MIKHAIL SCOTT M. LUCAS DAVID L. SIENKO TONA T. DOVE AARON S. PRICE CASSANDRA C. WOLFGRAM AMANDA J. JOHNSON CHRISTOPHER J. KRADLE GRETA L. BJERKNESS TO: Mayor Kozlowski and Members of the Stillwater City Council FROM: Kori Land, City Attorney DATE: November 9, 2021 RE: Interim Ordinance on Cannabis and CBD BACKGROUND: A. Medical Marijuana In 2014, the THC Therapeutic Research Act ("Act") legalized the use of marijuana -derived compounds for medical purposes ("medical marijuana") in Minnesota, and created a legal framework for the manufacturing, testing, and distribution of medical marijuana.' Patients with qualifying conditions will be able to obtain medical marijuana for use in liquid (including oil) or pill form, but not in forms which require smoking, or the vaporization of dried leaves or other plant forms.2 Originally, only 9 enumerated diagnoses qualified a patient to use medical marijuana.3 The Act requires the state Commissioner of Health (the "Commissioner") to register two in -state manufacturers to produce medical cannabis.4 The two approved manufacturers are Leafline Labs 1 I note that nothing in the Act provides any immunity from prosecution under federal laws, including the federal Controlled Substances Act, which classifies marijuana as a Schedule -I controlled substance. However, the United States Department of Justice has issued memoranda stating that it would not prosecute individuals whose actions comply with state laws on medical marijuana. United States Dep't of Justice, Memorandum re Guidance Regarding Marijuana Enforcement, (Aug. 29, 2013) ("Cole 11 Memo") (available at http://www.justice.gov/iso/opa/resources/3052013829132756857467.pdf); United States Dep't of Justice, Memorandum for Selected United State Attorneys re Investigations and Prosecutions in States Authorizing the Medical Use of Marijuana, (Oct. 19, 2009) ("Ogden Memo") (available at https://www. justice. gov/archives/opa/blog/memorandum-selected-united-state-attorneys-investigations-and- prosecutions-states ) 2 Minn. Stat. § 152.22, subd. 6 3 Minn. Stat. § 152.22 § subd. 14 (listing nine specific diagnoses, plus "any other medical condition or its treatment approved by the commissioner [of health]"). 4 Minn. Stat. § 152.25, subd. 1(a). 633 SOUTH CONCORD STREET • SUITE 400 • SOUTH SAINT PAUL, MINNESOTA 55075 • 651-451-1831 DEPARTMENT OF HEALTH Minnesota Medical Cannabis Dashboard Data QUARTER ENDING: 9/30/2021 Patients active in the Registry Year Total Patients 2015 837 2016 4,017 2017 8,075 2018 14,481 2019 18,249 2020 28,522 2021 (Q3) 26,739 Patient counts between March 2020 and August 2021 were artificially inflated due to enrollments not expiring during the COVID-19 pandemic. Data suggest those numbers are returning to a more normal pattern because patients whose enrollments are expiring have to re -enroll to stay in the program. Data updated quarterly. Last updated Sept. 30, 2021. New patients versus returning patients Date New Patients (approved within 1 year) Returning Patients (approved more than 1 year) Sept. 30, 2017 5,882 1,140 Sept. 30, 2018 8,836 3,371 Sept. 30, 2019 10,951 7,010 Sept. 30, 2020 10,160 15,196 Sept. 30, 2021 13,587 13,152 Note: Patient counts between March 2020 and August 2021 were artificially inflated due to enrollments not expiring during the COVID-19 pandemic. In the data presented here, patients under those conditions were assigned as Returning Patients. N= 26,739. Data updated quarterly. Last updated Sept. 30, 2021. 1 MINNESOTA MEDICAL CANNABIS DASHBOARD DATA Qualifying medical conditions The top three qualifying medical conditions are chronic pain (61.6%); intractable pain (42.6%); and post -traumatic stress disorder (28.7%). Condition Total Patients Chronic Pain 16,467 Intractable Pain 11,388 Post -Traumatic Stress Disorder 7,672 Severe and Persistent Muscle Spasms 2,196 Cancer 1,435 Obstructive Sleep Apnea 1,314 Inflammatory Bowel Disease, including Crohn's Disease 666 Seizures 659 Autism 549 Glaucoma 145 HIV/AIDS 131 Tourette Syndrome 127 Terminal Illness 112 Alzheimer's Disease 48 ALS 41 Chronic Vocal or Motor Tic Disorder* 17 Sickle Cell Disease* 2 Patients can be certified for more than one condition. Data updated quarterly. Last updated Sept. 30, 2021. *These qualifying conditions became effective Aug. 1, 2021. Active patients by age and gender The average age of registered patients across all qualifying medical conditions is 46.6 years. There are 13,260 patients (49.6%) who self -identify as female, 13,195 patients (49.3%) who self -identify as male, and 284 (1.1%) who prefer not to answer. Age Range Female Male Prefer Not to Answer 0-4 7 11 0 5-17 134 286 3 18-24 621 758 36 25-35 2,515 2,796 104 36-49 3,979 4,126 80 50-64 3,922 3,337 42 65+ 2,082 1,881 19 2 in Cottage Grove and Green Goods in Otsego. Each manufacturer must carry on all of its cultivation, harvesting, manufacturing, packaging, and processing at a single location, in an enclosed, locked facility.5 Originally, each manufacturer was required to operate a total of four distribution facilities, one of which can be located at its manufacturing site. The locations of these distribution facilities must be "based on geographical need throughout the state to improve patient access."6 Each manufacturer must also contract with an independent laboratory, also approved by the Commissioner, to test the medical marijuana produced by the manufacturer and verify that it meets statutory requirements for content, contamination, consistency, and form. There are two laboratories authorized to conduct independent testing, one is located in St. Paul and the other is in Maple Grove. There have been many expansions to the law from the original 2014 version regarding qualifying conditions, distribution sites, and methods of delivery. These are summarized below: 1. Qualifying Conditions The Act allows the Commissioner to add additional qualifying medical conditions and delivery mechanisms without legislative approval.8 Although the original list included only 9 qualifying conditions, the list has expanded to 17 qualifying conditions, including chronic pain, intractable pain and obstructive sleep apnea. 2. Distribution sites: The Act originally provided for each manufacturer to have 4 distribution sites. Now, the law allows each manufacturer to have up to 8 distribution sites.9 There are currently 13 distribution sites in Minnesota: Woodbury, Eagan, Burnsville, Bloomington, Blaine, St. Paul, Minneapolis, St. Cloud, Rochester, Hibbing, Duluth, Willmar and Moorhead. 3. Methods of Delivery: The Act provided for delivery in the form of a liquid or pill only, and specifically excluded smoking or vapor. The law now allows both vaporization of the liquid or oil and new this year, smoking of dried raw cannabis.'° 5 Minn. Stat. § 152.29, subd. 1(a), 2(b). 6 Minn. Stat. § 152.29, subd. 1(a). 7 Minn. Stat. §§ 152.25, subd. 1(e); 152.29, subd. 1(c) (citing Minn. Stat. § 152.22, subd. 6). 8 Minn. Stat. § 152.27, subd. 2(b); see also Minn. Stat. § 152.22, subd. 14 ("`Qualifying medical condition' means a diagnosis of any of the following conditions: ... any other medical condition or its treatment approved by the commissioner"). 9 Minn. Stat. § 152.29 subd. 1. 1° Minn. Stat. § 152.22 subd. 6. 2 With the increase in the qualifying conditions, the additional distribution sites and the expansion of methods of delivery, patient enrollment has increased dramatically. In 2015, there were 837 patients enrolled. Today, there are 26,739. (see attached MDH Dashboard Data sheet) B. Nonintoxicating Cannabinoids (CBD) In 2019, the Minnesota legislature authorized the sale of products containing nonintoxicating cannabinoids extracted from hemp". This law gave CBD businesses the launching point needed to open throughout the state, first as part of smoke shops and then as standalone businesses.12 Last year, the investment bank Cowen estimated that the U.S. CBD industry will be worth $16 billion by 2025. Without local licensing or zoning, CBD products suddenly appeared as permitted uses in tobacco stores or general retail establishments on Minnesota's main streets. City Staff is aware of two such businesses that exist in the City today that opened as "permitted" uses. Many stores likely sell products that contain CBD as an incidental part of their retail business. FORECASTING THE FUTURE Many observers believe that authorization for medical marijuana will precede authorization for recreational use, noting that California, Colorado, Washington and many other states followed that sequence.13 If this occurs, medical marijuana distribution sites and stores that sell CBD products could be converted into recreational marijuana stores immediately and without notice. Without any regulations at all, recreational sales of marijuana could be considered general retail uses and move into any storefront in any business district. There are concerns that such uses are incompatible or inharmonious in certain zoning districts and with other land uses.14 For example, growing and processing operations have characteristics of other agricultural and industrial land uses, including the potential to emit strong odors.15 According to Charles McGinley, a registered Environmental Professional Engineer who specializes in odor issues and air toxicity, the process of drying marijuana leaves emits a strong skunk -like odor, suggesting that certain measures such as odor mitigation and air purification 11 Hemp means the plant Cannabis sativa L. and any part of the plant, whether growing or not, including the plant's seeds, and all the plant's derivatives, extracts, cannabinoids, isomers, acids, salts, and salts of isomers, whether growing or not, with a delta-9 tetrahydrocannabinol concentration of not more than 0.3 percent on a dry weight basis. Minn. Stat. §18K.02: Subd. 3 and Minn. Stat. § 151.72 subd. 1(a). 12 Mitch. McConnell included a hemp pilot program in the 2014 federal farm bill — for "research." In the legislation, hemp was defined as cannabis containing less than 0.3 percent THC — an arbitrary threshold, not a scientific distinction: Nothing in the Farm Bill, in case law, or in the Controlled Substances Act seemed to say anything about CBD. Entrepreneurs interpreted this research -oriented pilot program as the de facto legalization of cannabidiol. 13 David Bailey, "Minnesota governor signs medical marijuana bill into law," Reuters, (May 29, 2014) (available at https://www.reuters. com/article/us-usa-minnesota-marij uana/minnesota-governor-signs-medical-marijuana-bill-into- law-idUSKBN0E91 TN20140529). 14 See, e.g.,, Samantha Pak, "Redmond Ridge residents lit up about marijuana ordinance," Redmond News -Reporter, (available at http://www.redmond-reporter.com/news/234676601.html). 15 Tom Perkins, "Ypsilanti Township wins `seminal' case against couple pumping intense marijuana fumes into neighborhood," Ann Arbor News (Jul. 1, 2014) (available at http://www.mlive.com/news/ann- arbor/index.ssf/2014/07/ypsilanti township wins semina.html); Jeremy P. Meyer, "When Pot Smells in Denver, the Nasal Ranger goes in to investigate," Denver Post, (Nov. 11, 2013) (available at http://www.denverpost.com/politics/ci 24496810/when-pot-smells-denver-nasal-ranger-goes-investigate). 3 systems should be required. In addition, there are potential security concerns surrounding sales of marijuana. Federal banking regulations do not clearly authorize banks to provide services to marijuana -related businesses. As a result, most medical distribution sites operate on a cash -only basis, creating security risks. In the absence of any municipal regulations, there is an concern that manufacturing, testing laboratory, and distribution facilities for marijuana or CBD fall under existing land use categories, and qualify as permitted or conditional uses under existing Zoning Code regulations. Relevant zones include industrial, commercial, and agricultural/horticultural zones, and relevant uses include medical clinics, retail, pharmacies, and greenhouses. CONCLUSION Given the potential for unintended consequences without any regulations in place, an interim ordinance (commonly called a "moratorium")16 is a tool used by cities in order to study the impacts of certain uses and determine whether regulations are appropriate for the purpose of protecting the public health, safety and welfare of their citizens. In order to be proactive and thoughtful in considering the potential impact of these uses within the City, as well as the uncertainty surrounding any upcoming legislation, it is recommended that the City adopt an interim ordinance and undertake a study to consider where these types of uses should be located, how many of them should be allowed and whether or not licensing restrictions are appropriate. The interim ordinance may be in place for up to one year, however, it can be terminated at any time by the Council and would automatically terminate with the adoption of any ordinances surrounding the regulations of these uses. RECOMMENDATION Discuss at the work session and if there is support from the Council, it is already included on the regular agenda for a First Reading. If Council does not support it at this time, it should be removed from the regular agenda. 16 Minn. Stat., § 462.355 subd. 4. 4 ti1Iwater The Birthplace of Minnesota 216 4th Street N, Stillwater, MN 55082 651-430-8800 www.ci.stillwater.mn.us CITY COUNCIL MEETING MINUTES October 19, 2021 REGULAR MEETING 7:00 P.M. Mayor Kozlowski called the meeting to order at 7:00 p.m. Present: Mayor Kozlowski, Councilmembers Collins, Junker, Odebrecht Absent: Councilmember Polehna Staff present: City Administrator McCarty City Attorney Land City Clerk Wolf Community Development Director Gladhill City Planner Wittman Finance Director Provos Police Chief Mueller Public Works Director Sanders PLEDGE OF ALLEGIANCE Mayor Kozlowski led the Council and audience in the Pledge of Allegiance. RECOGNITIONS OR PRESENTATIONS Stillwater's 178th Birthday, Heritage Preservation Commission Annual Report and Awards To honor Stillwater's 178th birthday on October 26, Heritage Preservation Commission (HPC) Chair Mino and Vice -Chair Thueson shared 2019-2021 preservation activities, milestones in the City's commitment to heritage preservation, and upcoming workplan elements. City Planner Wittman presented the annual HPC Awards to: Karen and Mark Peterson, 107 Everett Street S., Conservation District Infill Residence; David and Joan Fazendin, 724 Fourth Street S., Residential Restoration; Sara Jespersen, 123 Second Street N., Commercial Signage Design; Michael Lynskey Sr., 214 Main Street S., Commercial Facade Restoration; Michael and Christine Cairl, 905 First Street N., Conservation District Infill Residence; Lowell Inn, 102 Second Street N., Commercial Facade Reconstruction, Elin Marco Group Inc., 515 Third Street S., Residential Rescue. OPEN FORUM Timothy Press, Orwell Court N., spoke about tourism and economic development issues. He stated that globally and locally, many destinations are raising the alarm about "over - tourism" - excessive numbers of visitors damaging the environment and having a detrimental impact on residents. He recognized that economic development is healthy for the City, but it is prudent for the Council to exercise responsibility to realize the impacts of excessive tourism on residents. He urged the Council to form a commission to evaluate the long and short term impacts of tourism and economic development initiatives. There seems City Council Meeting October 19, 2021 to be a general philosophy of constant, increasing promotion in an area that is already overstressed, impacting the City, its budget and its residents. Mayor Kozlowski responded that assumptions that the Council has the authority to regulate tourism are erroneous. The Council approves events, but does not promote tourism. He pointed out that COVID increased the number of visitors downtown without additional events, and that the trail system also is a big attraction. The Council has been discussing having event organizers submit a transportation plan as part of the event approval process. Councilmember Odebrecht noted that civil unrest in the Twin Cities is driving a lot of people to Stillwater. Twenty years ago it was easy to find businesses that were about to close. He understands the need for balance, but does not want to go back to that scenario. Mayor Kozlowski added that having two brand new hotels downtown increased Stillwater's popularity as a destination. It is exciting to have another hotel option in Stillwater. Mr. Press responded that the apartment complex planned on Second and Chestnut will have additional impacts in terms of stress and overcrowding. He urged the Council to be more objective and consider the long term impacts of such development. Louise Hansen, resident of Rivertown Commons, voiced concerns about skateboarders and stated the majority of the kids skateboarding on Chestnut Plaza in front of the bridge and in the ramps are doing drugs. She has found syringes in the park by Rivertown Commons, and has been told by skateboarders that the police do not do anything about it. She has been attacked verbally. She cautioned against installing skateboard equipment downtown. She also would like more signage erected at the crosswalk on Myrtle for pedestrian safety. Mayor Kozlowski stated he would like to find a place to keep skateboarders out of harm's way and find a better mechanism to deal with those who are not treating others with respect and are putting others in danger. However there are kids with skateboards, bikes and rollerblades who are doing no harm to anyone. He thanked Ms. Hansen for her input. STAFF REPORTS Police Chief Mueller stated the Police Department is aware of the hot spots in the City. Officers have been directed to enforce the no skateboarding rule downtown based on behavior. Anyone who sees drug use is encouraged to call 911. He reported on special operations training in Duluth involving tactical officers, negotiators and emergency medicine personnel. Councilmember Odebrecht read a letter to the editor praising the Public Safety Departments and EMS response to a recent emergency situation. Community Development Director Gladhill shared project updates. Staff has met with historic preservation staff for clarification on Chestnut Street Plaza plans. An RFP for design and engineering services for Lumberjack Landing is out. Staff has been working with St. Croix Rec Center on the potential curling center and will report back at the end of the year. Staff met with Washington County about sewer and water extension for the future Lakeview campus and the extension of Curve Crest Boulevard. A Tax Increment Financing agreement for the 200 Chestnut apartments should come before the Council in November, with construction starting soon after the first of the year. Page 2 of 5 City Council Meeting October 19, 2021 Mayor Kozlowski stated he has heard many concerns about Highway 36 road resurfacing. Public Works Director Sanders replied that most of the work will be nighttime construction with lane closures. The project will be disruptive for the entire corridor from Stillwater to Maplewood. He will keep the Council apprised. City Administrator McCarty reported that staff has been working with St. Croix County staff on a joint powers agreement for Loop Trail plowing. Staff is working on priorities for the next legislative session. The 2022 proposed budget is on the City website and the Truth in Taxation Meeting is December 7. Staff will bring forth recommendations on the allocation of ARPA funds in the next few months. CONSENT AGENDA October 5, 2021 regular and recessed meeting minutes Payment of Bills Resolution 2021-146, Designating No Parking/Bus Loading Zone on East Willard Street Premises Gambling Permit - American Legion Post 48 at Devil's Advocate Premises Gambling Permit - Stillwater Area Hockey Association at Lift Bridge Brewery Resolution 2021-147, Approving 2022 Group Medicare Insurance Premiums Resolution 2021-148, Approval of Increase to Railroad Lease Payment Resolution 2021-149, Approving U.S. Bench Corporation Bench License Motion by Councilmember Collins, seconded by Councilmember Junker, to adopt the Consent Agenda. All in favor. PUBLIC HEARINGS CPC Case No. 2021-56 to consider a request by the City of Stillwater for a Zoning Text Amendment to amend the Sign Code to create design standards for signage in the CA and CBD Districts (tabled from October 5, 2021) City Planner Wittman stated that in 2020 the Heritage Preservation Commission (HPC) was awarded a grant to consolidate the HPC's design guidelines. She reviewed the revisions. Staff recommends approval of a Zoning Text Amendment removing Design Permit requirements for Downtown Design Review District signage, clarifying requirements for murals, multi - tenant signs and sign plans, and creating sign code standards for the CA, CBD and NC Zoning Districts; and adoption of HPC design guidelines. The HPC and Planning Commission also recommend approval. Councilmember Collins asked if any concerns were brought up during the public hearings; and Ms. Wittman answered that public outreach was done targeting past applicants and there was no public testimony at either public hearing. Councilmember Junker inquired if all new signs downtown will now have staff review; and Ms. Wittman replied yes, presently a new sign downtown requires a design permit issued by the HPC, and a sign permit, based on the sign being in conformance with the design permit. In the future there will be one permit application that just goes to staff, not the HPC. If the applicants do not agree with the staff finding, then they can take it to the next level and go before the HPC. Page 3 of 5 City Council Meeting October 19, 2021 Mayor Kozlowski opened the public hearing. There were no public comments. Mayor Kozlowski closed the public hearing. Motion by Councilmember Collins, seconded by Councilmember Odebrecht, to adopt first reading of an ordinance amending Stillwater City Code Chapter 31-101 regarding graphic design signs, 31-202 regarding sign design approval, 31-404 regarding design permit Heritage Preservation Commission review and amending Chapter 31-509 regarding sign regulations, and to adopt Resolution 2021-150, A Resolution Approving the Stillwater Design Guidelines Manual. All in favor. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS City Administrator Vacancy Recruitment City Administrator McCarty noted that he provided notice on October 13, 2021 of his March 11, 2022 retirement. The City needs to commence the recruitment process immediately. Staff recommends issuing a request for proposals for executive search firms with their responses due the week of October 25, so that the Council could select a firm and initiate the recruitment process by early November. Councilmember Junker agreed that time is of the essence and the Council must move quickly. The last major three hires of City Administrator, Police Chief, and Community Development Director followed a good process and brought extremely qualified people. He would support hiring an outside recruitment firm to begin the process. Motion by Mayor Kozlowski, seconded by Councilmember Odebrecht, to put out an RFP to engage an executive search firm, with proposals to be reviewed and a firm selected by Councilmember Junker. All in favor. COUNCIL REQUEST ITEMS There were no Council request items. CLOSED SESSION Motion by Councilmember Junker, seconded by Councilmember Collins, to adjourn to closed session pursuant to Minn. Stat. §13D.05, Subd. 3(b) for attorney -client privileged communication regarding eminent domain matter for 425 Nelson Street (Dock Cafe) at 8:20 p.m. All in favor. The meeting was adjourned to closed session at 8:20 p.m. The meeting convened at 8:23 p.m. in the Riverview Room by Mayor Kozlowski. Present: Mayor Kozlowski, Councilmembers Junker, Collins and Odebrecht. Also present: City Administrator McCarty, City Attorney Mikhail and Public Works Director Sanders. Motion by Councilmember Collins, seconded by Councilmember Junker, to reopen the meeting. All in favor. The meeting was reopened at 9:30 p.m. Page 4 of 5 City Council Meeting October 19, 2021 ADJOURNMENT Motion by Councilmember Odebrecht, seconded by Councilmember Junker, to adjourn. All in favor. The meeting was adjourned at 9:31 p.m. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Resolution 2021-146, Designating No Parking/Bus Loading Zone on East Willard Street Resolution 2021-147, Approving 2022 Group Medicare Insurance Premiums Resolution 2021-148, Approval of Increase to Railroad Lease Payment Resolution 2021-149, Approving U.S. Bench Corporation Bench License Resolution 2021-150, A Resolution Approving the Stillwater Design Guidelines Manual Page 5 of 5 Page 1 CITY OF STILLWATER LIST OF BILLS 3S1 Security Systems AAA Striping Service Co. Abdullah Reabar Ace Hardware Action Rental Inc. Advance Auto Parts Advanced Systems Integration AMI Consulting Engineers PA Aramark AT&T Mobility Bolton & Menk Inc. Brock White Co. LLC CDW Government Inc. Century Link Cintas Corporation Cole Papers Comcast Cornerstone Land Surveying Corval Constructors Cub Foods Dalco Deneen Pottery Denucci Cody Dogpoopbags.com Draper House Design LLC ECM Publishers Ecolab Pest Emergency Automotive Emergency Medical Products Erenberg Sarah Ferguson Waterworks #2518 FleetPride Flexible Pipe Tool Co. Force America Generate 360 Consulting Gopher State One Call Inc. GovHR USA Graci Leadership Solutions LLC Grainger Granicus Inc Guardian Supply Heritage Printing Inc. Holiday Companies Holiday Credit Office Holiday Lighting & Design Hubbard County Sheriffs Office Tracking service Seal coating Reimburse for Stalthflow kit & extension Supplies Scissor lift rental Supplies Leviton equipment Riverbank stabilization Uniforms Cell phone Greeley & Market PI lift stations Detack Computer equipment Wellhouse SCADA System & Telephones Uniforms & mats Supplies TV Internet & Voice Land surveying Equipment repair supplies Election meals Janitorial supplies 150 Anniversary Mugs Water license and exam Dog clean up bags Refund fees Public hearing publications Ant program Vehicle repair charges Heartstart battery Reimburse for mileage for accting class Water meter supplies Equipment repair supplies Equipment repair supplies Equipment repair supplies Website Locates Compensation Study 25% Accountability session Equipment repair supplies Software Uniforms Newsletter Printing Vehicle washes Fuel Seasonal Holiday Lighting - North side MALEFI Conference 57.00 14,429.24 32.91 14.97 113.00 834.13 2,327.30 9,399.50 223.09 148.68 4,297.50 705.00 3,357.04 711.80 827.49 186.80 879.50 1,050.00 2,143.00 19.98 1,345.79 1,262.75 55.00 130.00 100.00 175.75 462.28 312.80 401.07 40.32 3,150.54 32.43 2,470.40 80.70 1,081.50 384.75 3,375.00 1,250.00 52.82 6,394.55 119.98 3,890.00 285.00 31.20 9,498.33 300.00 Ice Sports Industry International Code Council Kath Companies Kelly & Lemmons PA Kirvida Fire Inc. KorTerra Inc. Larson Rob Lawson Products Lee Asheanna LeVander Gillen Miller PA Lexipol LLC Loffler Companies Lone Oak Companies Inc Madden Galanter Hansen LLP Mansfield Oil Company Marshall Electric Company Menards Metropolitan Council Metropolitan Council Environmental Metropolitan Mechanical Contractors MidAmerica Inc Minnesota Paving & Materials MP Nexlevel LLC MTech Inc Municode National Reprographics LLC Nesco Specialty Rentals New Pig Northland Chemical Corp Office Depot OnSite Sanitation Per Mar Security Services Performance Plus LLC Pioneer Press St. Paul Quill Corporation R&R Specialties Inc. Rainbow Treecare Riedel) Shoes Inc. Ries Farms LLC Safe Fast Inc SEH Inc Seitz Lori Beth Shilts Cindy SiteOne Landscape Supply Spartan Promotional Group Springbrook Software Stack Barrett M. Stillwater Collision and Mechanical Skater membership '18 IBC & IRC flash cards Fuel Prosecution Vehicle repair KorWeb service fee - Ticket Splitting Refund of parking over payment Equipment repair supplies Refund of parking over payment Professional Services Annual fire policy manual & training bulletins Warranty renewal 2022 Prepaid Utility Bill Processing Labor Relations Services Fuel Relocate transfer switch Supplies Monthly SAC Wastewater Charge Maintenance Agreement Remediation of 3 garbage stalls 2021 Street project Locating Skid unit Code pages Scans Equipment repair supplies Fluorescent lamp recycling program Shower power Office supplies Portable Restroom Quarterly Monitoring Service Drug screen 52 Weeks - Fire Dept Office supplies Equipment & repair supplies Tree removal Skates Dirt disposal Gloves Maryknoll traffic study Refund of money held Reimburse for mileage Supplies Name plates Annual Maint Land surveying at Terra Springs Vehicle repair charges Page 2 72.00 52.00 3,335.14 8,333.00 442.03 1,200.00 12.00 52.75 3.00 17,656.52 4,502.16 1,744.00 2,244.90 38.00 5,014.36 15,697.00 2,668.46 52,510.75 169,535.87 1,115.75 2,432.75 206,970.76 962.50 7,135.00 574.60 18.15 1,036.33 1,497.02 281.16 291.59 1,502.13 219.50 446.00 364.00 99.26 3,899.65 3,801.60 454.52 541.68 525.80 315.39 2,882.00 70.56 42.62 68.76 37,109.02 5,287.50 10,702.66 Stillwater Motor Company Stillwater Towing Stillwater Turf & Power LLC T.A. Schifsky and Sons Telemetry and Process Controls Transportation Supply LLC Tri-State Bobcat Twin Cities Dots & Pop Uline Inc US Bank Valley Trophy Inc. VariTech Force America Verizon Wireless Ward Diane Washington County Dept of Public Health Water Doctors Water Treatment Wille Josh York International Corp ZetX Inc LIBRARY Amazon Business CDW Government Inc. Cintas Corporation Demco Inc. Kaericher Jodi Melby Todd Menards Music Together in the Valley Office of MN IT Services Overhead Door Co Washington County Library When To Work Vehicle equipment Towing service Equipment repair supplies 2020 Street Project Radio SCADA Consolidation Barricades Equipment rental Treats for concessions Nitrile gloves Paying Agent Fees Heritage preservation Equipment repair supplies Wireless Service Refund Nov 2021 COBRA Dental Food & Beverage License Filter service for drinking fountain Reimburse for work boots Equipment repair supplies TraX web -based software Programs & materials Margaret Rivers Sound and Tech Towels and Rugs Supplies Staff Reimbursement Programs - Adult (SPLF) Face Masks Programs - JUV (SPLF) Telephone - September Parking Ramp Gate Repairs Envisionware Online Scheduling System Page 3 3,067.47 250.00 294.74 18,374.70 102,251.00 100.00 123.50 486.00 420.53 500.00 240.15 206.69 3,165.40 42.10 662.00 193.00 200.00 61.00 1,800.00 507.79 235.88 178.20 200.03 25.00 250.00 45.98 200.00 148.35 328.90 816.52 330.00 City of Stillwater Washington County, Minnesota RESOLUTION 2021 - XX A RESOLUTION APPROVING THE ABATEMENT OF SPECIAL ASSESSMENT WHEREAS, The following assessment was assessed to the City owned property on 1003 2nd St. and needs to be abated for taxes payable in 2021 since it has not been paid. The initial assessment was previously reduced at a prior Council meeting. The assessment will be recalculated and included on the 2022 tax roll. 28.030.20.12.0040 — 2019 Street Improvement — Total Assessment $1,122.75 — Interest rate 2.75% NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Stillwater, Minnesota, that the special assessment, as stated above, are hereby abated. Adopted by the City Council this 9d' day of November, 2021. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk WASHINGTON COUNTY TAXATION DIVISION APPLICATION FOR ABATEMENT - SPECIAL ASSESSMENTS (only) Received: Worksheet# Assessment Year: 2020 Payable Year: 2021 APPLICANT Submitter Vanessa Norby, City of Stillwater Phone 651-430-8813 Email vnorby@ci.stillwater.mn.us Address 216 4th St. N. City Stillwater State MN Zip 55082 PROPERTY INFORMATION Owner's Name(s) Tuccitto, Robert L. & Jennifer A. Owner's Mailing Address 1003 2nd St. N. Property Address (if different from mailing address) City Stillwater State MN Zip 55082 City State Zip Property ID Number 28.030.20.12.0040 City or Township Stillwater School District # 834 TAG Special Assessment Project Number(s) S-62042610-20 Certified Amount Requested to be Abated (amount appearing on property tax statement) $1,122.75 Applicant's Statement of Facts: The owner objected the special assessment and commenced assessment appeales in Washington County District Court (Appeals), The City and homeowner compromised by reducing the initial assessment from $9,000 down to $6,000 to be paid over 10 years beginning in January 2022. City of Stillwater Resolution 2021-070 Applicant's Request: Please remove $1,122.75 special assessments from the 2021 tax bill and any penalties that have been added as a result of this amount being delinquent. Applicant's Signature: Date: NOTE: M.S. §609.41, "Whoever, in making any statement, oral or written, which is required or authorized by law to be made as a basis of imposing, reducing, or abating any tax or assessment, intentionally makes any statement as to any material matter which the maker of the statement knows is false may be sentenced, unless otherwise provided by law, to imprisonment for not more than one year or to payment of a fine of not more than $3,000, or both." Note: Must include City/Township Resolution for reductions on assessments 1 Rev 4/21 OFFICE USE ONLY Taxes & ORIGINAL Class EMVL EMVI EMV TMV Tax Capacity Credits Sp.tsmt focal Tax LNTC Val Grp - 1 TIF Val Grp-2 FD Val Grp - 3 STATE Val Grp - 4 RMV Val Grp-5 PWRL CR TOTAL AG CR HST CR TOTAL - Taxes & REVISED Credits SpAsmt 1 otal Tax LNTC TIF FD STATE RMV PWRL CR AG CR HST CR TOTAL - r - TOI'.1,L DIFFERF.NCF, I i - - REPORT OF INVESTIGATION ❑ Tax is paid as of: ❑ Tax NOT paid as of: After examining the applicant's claims, I have carefully investigated this application and find the facts to be as follows: Local Tax Rate: RMV Rate: Investigator's Signature: Date: CERTIFICATE OF APPROVAL - COUNTY AUDITOR AUDITOR'S RECOMMENDATION: Approved Denied Auditor's Signature Date: Deputy County Auditor / Taxation Division Manager 2 Rev 4/21 City of Stillwater Washington County, Minnesota ORDINANCE NO. 1175 AN ORDINANCE AMENDING STILLWATER CITY CODE CHAPTER 31-101 REGARDING GRAPHIC DESIGN SIGNS, 31-202 REGARDING SIGN DESIGN APPROVAL, 31-404 REGARDING DESIGN PERMIT HERITAGE PRESERVATION COMMISSION REVIEW AND AMENDING CHAPTER 31-509 REGARDING SIGN REGULATIONS The City Council of Stillwater does ordain: SECTION 1 REPEAL AND REPLACE. Stillwater City Code Section 31-101.75 defining graphic sign is hereby repealed and replaced as follows: 75. Graphic design sign means any mural or pictorial scene or graphic design painted on the side of a wall or building or painted on a sign board affixed to a wall and in which a mural or scene has its purpose artistic effect. A graphic design sign is a non- commercial speech sign. SECTION 2 AMEND. Stillwater City Code Section 31-202 relating to types of permits is amended to remove "(i) Sign design approval" and re -letter the remaining subsequent types of permits. SECTION 3 AMEND. Stillwater City Code Section 31-204, Subd. 5 relating to Public Hearing Requirements and Decision -Making Authority for Sign design approval shall be amended as follows: Permits/Action Recommendation Action Appeals Board Sign design approval Staff HPC All other Permits/Actions shall remain unchanged. SECTION 4 REPEAL AND REPLACE. Stillwater City Code Chapter 31-404(3)(a)(v) relating to the Heritage Preservation Commission Design Permit sign review is hereby repealed and replaced as follows: (v) All multi -tenant signs and sign plans. (ix) Any sign design denied by City staff SECTION 5 REPEAL. Stillwater City Code Chapter 31-404(4)(e) relating to sign standards shall be repealed. SECTION 6 REPEAL AND REPLACE. Stillwater City Code Chapter 31-509, Subd. 9 (a) relating to specific regulations in the Central Business and General Commercial Districts is hereby repealed and replaces as follows: (a) Central Business, General Commercial, and Neighborhood Commercial Districts. All signs in the CBD-central business, CA -general commercial, and NC - neighborhood commercial districts are subject to the following requirements: (1) General regulations: i. In addition to the signs allowed without a permit pursuant to Subdivision 8 of 31-509, only one (1) wall, monument, awning, canopy or three-dimensional sign is allowed per business within the CA -general commercial district. When a building or business abuts two or more public streets and/or public alleys, one (1) sign is allowed on each street building face. ii. In addition to the signs allowed without a permit pursuant to Subdivision 8 of 31-509, two (2) signs are allowed per business within the CBD-central business district. The two (2) allowed signs must be one (1) wall sign and either a three-dimensional sign or a projecting sign. iii. All signs shall adhere to the following design standards: a. Use simple sign shapes to complement the architecture of the building. b. Signs shall not obscure architectural features of buildings, including window or door openings. c. Sign shall be used to display the primary name of the business only. d. Use only one line of lettering, if possible. e. Only one sign containing the business name or graphic logo shall be permitted per street facing side. Projecting signs are allowed in addition to the one sign allowed facing the street. Use simple, bold lettering with sufficient contrast between the lettering and the background. f. Sign Lighting i. Indirect incandescent lighting shall be permitted. ii. Place spotlights discreetly to shield from pedestrians and vehicular traffic. iii. Neon lights are only permitted as interior window signs. iv. In the CBD-central business district all signs shall adhere to the following design standards: a. All signs must meet the downtown design guidelines for signs. b. May not be backlit nor internally lit. 2 c. May not contain changeable or movable letter or graphics (2) Wall signs. Wall signs shall meet the following requirements: i. The total building signage may have an aggregate area not exceeding one (1) square foot for each foot of building face parallel or substantially parallel to a street lot line. ii. It must not project more than twelve (12) inches from the wall to which the sign is affixed. iii. It must not project higher than the parapet or eave line of the wall to which the sign is affixed or fifteen (15) feet as measured from the base of the building wall to which the sign is affixed, whichever is less. iv. Where a principal building is devoted to two (2) or more permitted uses, the operator of each use may install a wall sign for its use consistent with a building sign plan approved by the City. The total gross signage for the entire building may not exceed one (1) square foot for each foot of the building face parallel, or substantially parallel, to a street lot line with a maximum of twenty-five (25) square feet per business. v. All signs shall adhere to the following design standards: a. In the CBD-central business and district, signs shall generally be constructed of the traditional materials used during the primary development period of downtown Stillwater buildings. If modern materials, such as acrylic, vinyl, or plastic, are used for signs, they shall be painted and simulate the texture and depth of traditional downtown sign materials, such as wood and metal. b. In the CBD-central business district, three-dimensional letters/symbols, with at least one -quarter inch depth or reveal, are required unless an approved sign plan permits otherwise. c. If a signboard area exists on the building facade, a wall sign shall fit within this space and not extend above, below, or beyond the edges of the signboard area. d. In the CBD-central business and NC -neighborhood commercial districts, no part of any sign shall be placed higher than the height of the sills of the second story windows of a multi -story building. e. Wall signs may not be directly painted onto historic masonry or stone. (3) Multi -tenant wall signs. i. Design the sign plan to emphasize the whole width and geometry of the building and individual storefronts and tenant spaces. ii. Placement of individual tenant signs shall be coordinated to achieve a unified signage appearance in sign heights, widths, depths, coloring and lettering sizing. iii. Signs shall use a common lettering style and color scheme. iv. A sign shall not span across different buildings. (4) Freestanding signs. Freestanding signs shall meet the following requirements: i. For all free-standing signs: a. Placement of individual tenant signs shall be coordinated to achieve a unified signage appearance in size heights, widths, depths, coloring and letter sizing. b. The area around a monument or freestanding sign must be landscaped. c. Externally illuminated letters are allowed, but no internally illuminated signs are allowed. d. Pedestrian and vehicular sight lines must not be blocked. ii. In the CA -general commercial district: a. The area of a monument or freestanding sign may not exceed 30 square feet. b. A monument or freestanding sign may be located in any required yard but must have a setback of 15 feet from any point of vehicular access, public roadway and property line. c. A monument or freestanding sign may not project higher than six feet, as measured from the base of the sign or grade of the nearest roadway, whichever height is less. iii. In the CBD-central business and NC -neighborhood commercial district: a. The area of a monument or freestanding sign may not exceed 15 square feet. b. A monument or freestanding sign may be located in a required yard but must be pedestrian in scale and does not block architecture features, including window and door openings. c. A monument or freestanding sign may not project higher than five feet, as measured from the base of the sign or grade of the nearest roadway, whichever height is less. d. Signs shall use a common lettering style and color scheme. (5) Awning or canopy signs. Awning or canopy signs shall meet the following requirements: i. The gross surface area of an awning or canopy sign may not exceed fifty (50) percent of the gross surface area of the smallest face of the awning or canopy to which the sign is affixed. ii. An awning or canopy sign may not project higher than the top of the awning or canopy or below the awning or canopy. iii. Signage on awnings is permitted on the end panel or front valance only. Use lettering proportional to the space available. (6) Three-dimensional signs. The total area of a three-dimensional sign is determined by enclosing the largest cross section of the sign in an easily recognized geometric shape and computing its area, which may not exceed nine (9) square feet. (7) (8) Projecting sign. A projecting sign shall meet the following requirements: i. The total area of a projecting sign may not exceed six (6) square feet. ii. It must be easily visible from the sidewalk and not be a hazard to pedestrians. If lighted, the sign must be externally illuminated. iv. The bottom of the sign and bracket must be at least eight (8) feet above sidewalk grade. v. Projecting signs shall generally be oriented to visibility by pedestrians and small in size so that they do not obscure other signs. vi. No part of any sign shall be placed higher than the height of the sills of the second story windows of a multi -story building. vii. The mounting bracket for a projecting sign shall be a black metal material and designed as a decorative element of the sign that is complementary of the building's architectural style. Graphic design sign. 5 i. Graphic design signs may only be placed on non-contributing buildings, portions of contributing buildings where historic brick or masonry does not exist, or on portions of structures outside of a historic district where historic brick or masonry does not exist. SECTION 7 SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The sign ordinance has been revised to add additional sign standards for the CA - general commercial, CBD-central business district, and NC -neighborhood commercial zoning districts, to clarify requirements of graphic design signs, and to remove HPC design permitting requirements for all signs with the exception of multi -tenant signs and sign plans. SECTION 8 EFFECTIVE DATE. This Ordinance shall be in full force and effect from and after its passage and publication according to law. Approved this day of November, 2021. CITY OF STILLWATER ATTEST: Beth Wolf, City Clerk Ted Kozlowski, Mayor 6 MEMORANDUM TO: Mayor and City Council FROM: Shawn Sandes)irector of Public Works DATE: October 29, 2021 SUBJECT: East Metro Water Resource Education Program Contract Agreement Renewal DISCUSSION The East Metro Water Resource Education Program (EMWREP) is a partnership formed to develop a comprehensive water resource education and outreach program for the east metro area. Members of EMWREP consist of communities and other government agencies throughout Washington County. The goal of EMWREP is to reduce non -point source water pollution from storm water runoff and illicit discharges by educating citizens, municipal staff and officials, developers and businesses. The City's partnership with EMWREP fulfills the education and participation requirement for the Municipal Separate Storm Sewer System (MS4) permit. The proposed agreement begins January 1, 2022 and expires on December 31, 2024. The City annual cost for the three years will be $28565.26. This is a budgeted item through the Storm Water Utility Fund. RECOMMENDATION Staff recommends that the City Council pass a resolution authorizing the mayor and Clerk to execute the attached agreement. ACTION REQUIRED If Council concurs with staff recommendation, Council should pass a Resolution 2021- ENTER INTO AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE 2022-2024 EAST METRO WATER RESOURCES EDUCATION PROGRAM (EMWREP) RESOLUTION TO ENTER INTO AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE 2022-2024 THE EAST METRO WATER RESOURCE -EDUCATION PROGRAM (EMWREP) WHEREAS, a contract agreement between the Washington Conservation District and the partners of the EMWREP has been received; and WHEREAS, the contract was presented to Council. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA, The Mayor and Clerk are hereby authorized and directed to enter into an agreement between the Washington Conservation District and members of the 2022-2024 EMWREP, in the name of the City of Stillwater, for the EMWREP to meet the education requirement of the Municipal Separate Storm Sewer System (MS4) permit Adopted by the City Council of the City of Stillwater this 9th day of November 2021. Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Contract Number: 21-LSC-EMWREP AGREEMENT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE 2022-2024 EMWREP - LOWER ST. CROIX WATER EDUCATION PROGRAM A. PARTIES This Agreement is made and entered into by Washington Conservation District, hereinafter referred to as HOST, and members of the EMWREP - Lower St. Croix Water Education Program, hereinafter referred to individually as a PARTNER. A PARTNER is defined as an entity that executes this agreement, and this Agreement provides for the withdrawal or addition of PARTNERS to the EMWREP - Lower St. Croix Water Education Program. Eligible PARTNERS include counties, watershed organizations, lake improvement districts, and municipalities within the Twin Cities East Metro and Lower St. Croix Watershed of Minnesota. B. PURPOSE WHEREAS, the PARTNER and the HOST have a common objective of educating the citizens of the East Metro and Lower St. Croix Watershed about water resource, stormwater, and groundwater management in order to improve water quality; and WHEREAS, the PARTNER has identified a need for education assistance; and WHEREAS, counties, watershed organizations, lake improvement districts, and municipalities within the East Metro and Lower St. Croix Watershed have education components in their respective watershed management plans; and WHEREAS, 25 communities in Washington County and 5 communities within the Lower St. Croix portions of Anoka, Chisago and Isanti Counties are required to obtain a Municipal Separate Storm Sewer System (MS4) Permit from the Minnesota Pollution Control Agency (MPCA), which requires nonpoint source pollution education; and WHEREAS, the PARTNER agrees it is in its best interest to define its respective responsibilities and obligations; and WHEREAS, the PARTNER agrees that collaborative efforts are needed to more effectively and efficiently deliver water resource education and meet MS4 permit education requirements; and WHEREAS, the PARTNER requests assistance from the HOST to implement the policies specified in MINN. STAT. §§ 103A.206; and WHEREAS, the HOST is authorized to enter agreements to provide such assistance pursuant to MINN. STAT. §§ 103C.331, SUBD. 3 and 7. NOW, THEREFORE, the PARTNER agrees as follows: C. TERM OF CONTRACT The term of this agreement shall be from January 1, 2022 to December 31, 2024 unless extended or terminated earlier as provided herein. D. MEMBERSHIP STRUCTURE In accordance to the program goals of collaboration and partnership, entities may become a PARTNER by signing the Signature Page at the end of this Agreement. A new PARTNER shall apply to the HOST and sign a separate 2021 Shared Water Resource Education Program Agreement contract and its signature page shall be attached to the original document. The HOST will coordinate with each PARTNER, update the project budget, and distribute it to each PARTNER. Each PARTNER will assign a member to the Steering Committee of the EMWREP - Lower St. Croix Water Education Program. This Committee will assist the Shared Water Resource Educator and HOST to prepare the Annual Workplan, Annual Budget, and Annual Report. A Membership Summary will be included in the Annual Report prepared by the HOST. E. SCOPE OF SERVICES The HOST will perform for the PARTNER the services and furnish and deliver work products generally described in Exhibit A, attached and made part of this agreement. Services for a specific PARTNER will be defined in the Annual Workplan developed as described in Exhibit A. PARTNER -specific services will constitute approximately 15% of the total Annual Workplan. Eighty-five (85) percent of the total Annual Workplan will be committed to shared, multi jurisdictional benefit educational activities. F. COST In full consideration for services under this agreement, the PARTNER shall provide its portion of the annual costs to the HOST in accordance with the executed Signature Page at the end of this Agreement. The total annual budget for the program is as shown in Exhibit B with contributions outlined in Paragraph G. If all PARTNER contributions total less than the Total Budget, educational material expenses not otherwise paid for will not be incurred. PARTNER's annual contribution may be increased from the amount stated in the Signature Page at the end of the Agreement only with approval of PARTNER's governing body. G. FUNDING STRUCTURE Each PARTNER is suggested to contribute annually in accordance with the following funding structure. County or SWCD (Population > 100,000): $13,583.48/year County or SWCD (Population < 100,000): $6,685.62/year County or SWCD partially within the Lower St. Croix watershed: $1337.12/year Small Watershed Districts (Taxable Market Value < $1 Billion): $13,477.35/year Medium Watershed Districts (TMV $1-5 Billion): $20,481.33/year Large Watershed Districts (TMV >$5 Billion): $26,530.23/year Watershed Management Organizations and Lake Improvement Districts: $6685.62/year Large MS4 Cities (Population > 5,000): $2,865.26/year Small MS4 Cities (Population > 5,000): $742.85/year In -kind matches from existing educational staff from within partner organizations are also encouraged. The WCD shall provide $13,477.35 of in -kind match to the program per year. As shown in Exhibit B, PARTNER contributions will be reviewed and adjusted on an annual basis, as needed. H. PAYMENTS 1. The services in Exhibit A provided by the HOST will be billed in accordance to Exhibit B. Invoices will be sent on a quarterly basis and will summarize the work performed. Invoices are payable within 60 days. 2. Office supplies, in-house reproduction expenses, and transportation are included in the overhead noted above. Out source reproduction, special bulk mailings and other direct costs beyond the actual current budget as established in accordance with the Annual Workplan (the combined contributions 2021 Shared Water Resource Education Program Agreement of each PARTNER) noted in Paragraph F are to be reimbursed at actual cost with prior approval from the PARTNERs. I. EQUAL EMPLOYMENT OPPORTUNITY- CIVIL RIGHTS During the performance of this Agreement, the HOST agrees to the following: No person shall, on the grounds of race, color, religion, age, sex, disability, marital status, public assistance, criminal record, creed or national origin, be excluded from full employment rights in, be denied the benefits of, or be otherwise subjected to discrimination under any program, service, or activity under the provisions of and all applicable federal and state laws against discrimination including the Civil Rights Act of 1964. J. STANDARDS The HOST shall comply with all applicable Federal and State statutes and regulations as well as local ordinances now in effect or hereafter adopted. Failure to meet the requirements of the above may be cause for cancellation of this contract effective the date of receipt of the Notice of Cancellation. K. DATA PRIVACY All data collected, created, received, maintained, or disseminated, or used for any purpose in the course of the HOST's performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The HOST agrees to abide by these statutes, rules and regulations and as they may be amended. L. AUDITS, REPORTS, AND MONITORING PROCEDURES The HOST will: 1. Maintain records that reflect all revenues, cost incurred and services provided in the performance of the Agreement. 2. Agree that the County, the State Auditor, or legislative authority, or any of their duly authorized representatives at any time during normal business hours, and as often as they may deem reasonably necessary, shall have access to the rights to examine audit, excerpt, and transcribe any books, documents, papers, records, etc., and accounting procedures and practices of the HOST which are relevant to the contract. The annual audit conducted for the Washington Conservation District that includes EMWREP activities. M. INDEMNITY No party to this Agreement agrees to be responsible for the acts or omissions of another, its agents, officials, contractors or employees within the meaning of Minnesota Statutes section 471.59, subdivision la. Each PARTNER and HOST will hold harmless, defend and indemnify all other parties to this Agreement, their officers, board members, employees and agents for any and all damage, liability, cost or claim (including reasonable attorneys' fees) to the extent it is the result of its negligent act or of another action or inaction that is the basis for its liability in law or equity. The PARTNER agrees to provide proof of contractual liability insurance upon request. This paragraph does not constitute a waiver or otherwise diminish, any statutory or common law defense, immunity or limit on liability any PARTNER or HOST may enjoy as against any third party. N. INDEPENDENT CONTRACTOR 2021 Shared Water Resource Education Program Agreement It is agreed that nothing herein contained is intended or should be construed in any manner as creating or establishing the relationship of co-partners between the parties hereto or as constituting the HOST as the agent, representative, or employee of PARTNER organization for any purpose or in any manner whatsoever. The HOST is to be and shall remain an independent contractor with respect to all services performed under this Agreement. The HOST represents that it has, or will secure at its own expense, all personnel required in performing services under this Agreement. Any and all personnel of the HOST or other person, while engaged in the performance of any work or services required by the HOST under this Agreement, shall have no contractual relationship with the PARTNER and shall not be considered employees of the PARTNER. O. MODIFICATIONS Any material alteration or variation shall be reduced to writing as an amendment and signed by the parties. Any alteration, modification, or variation deemed not to be material by written agreement of the HOST and the PARTNER shall not require written approval. Contract extensions will be handled as a material alteration. P. MERGER It is understood and agreed that the entire agreement of the parties is contained here, except as modified during the term of the Agreement by a writing under Paragraph 0 above concerning a non -material change, and that this contract supersedes oral agreements and negotiations between the parties relating to this subject matter. All items referred to in this contract are incorporated or attached and deemed to be part of the contract. Q. TERMINATION This Agreement will commence when executed by HOST and all PARTNERS and will continue until terminated. The Agreement will commence with respect to each additional PARTNER on that PARTNER'S execution of a signature page acceding to the terms of the Agreement. This Agreement will terminate immediately upon completion of the activities enumerated herein and the program duration expires. Any party to this Agreement may withdraw participation on an agreement -year basis with 60 days written notice to HOST prior to the annual anniversary date of the Agreement, with the actual termination date falling on the anniversary date. Pro -rated contributions will be returned to the terminated or terminating PARTNER. The HOST will promptly notify all PARTNERS of any PARTNER's termination. Termination by any one PARTNER will not constitute the termination of this Agreement. If HOST determines that PARTNER termination has resulted in inadequate funds to deliver the work products generally described in Exhibit A, the HOST will terminate the Agreement effective the anniversary date unless adequate funds can be procured. Termination by the HOST will constitute termination of this Agreement in whole and pro -rated contributions will be returned to each PARTNER. R. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY All property of the HOST or a PARTNER used, acquired or created in the performance of work under this Agreement, including documents and records of any kind, shall remain the property of the HOST and the PARTNER providing the property. The HOST and PARTNERS shall jointly own and each party has the individual right to use, sell, license, publish, or otherwise disseminate any product developed in whole or in part during the performance of work under this Agreement. Durable goods purchased by the HOST, such as office equipment and computers, shall remain the property of the HOST. 2021 Shared Water Resource Education Program Agreement CONTRACT BETWEEN WASHINGTON CONSERVATION DISTRICT AND MEMBERS OF THE EMWREP - LOWER ST. CROIX WATER EDUCATION PROGRAM HOST: Washington Conservation District PARTNER: City of Stillwater Annual Contribution Amount: $2,865.26 Contract start date: January 1, 2022 IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers. APPROVED: PARTNER HOST BY: BY: Title BY: BY: Title Approval as to form and execution: Date Mayor or Lead Staff Date WCD Manager Date 2021 Shared Water Resource Education Program Agreement EXHIBIT A SCOPE OF SERVICES EMWREP - LOWER ST. CROIX WATER EDUCATION PROGRAM HOST responsibilities: l . Hire, employ and supervise the Water Resource Educator/s that will successfully serve the education needs as prescribed herein. 2. Obtain financial reimbursement from each PARTNER as prescribed in this agreement. 3. Work in good faith to achieve the goals identified in this agreement. 4. Maintain a strict accounting of all financial transactions. 5. Develop and disseminate annual summaries of accomplishments and budgetary analysis to partners of the EMWREP - Lower St. Croix Water Education Program. 6. Provide office space, office furniture, computer, transportation, and phone. Equipment purchased by the HOST will remain the property of the HOST following the term of this agreement. PARTNER responsibilities: 1. Provide a single representative to the Steering Committee of the EMWREP - Lower St. Croix Water Education Program. This person shall actively participate in the Steering Committee and assist in employee selection, Annual Workplan Development, and other tasks as needed. 2. Provide funds for the EMWREP - Lower St. Croix Water Education Program described herein. 3. Provide appropriate and timely feedback to the HOST manager regarding the performance of the Water Resource Educator/s. 4. Share equipment, staff, and educational resources to facilitate Education Program planning and implementation. 5. As initiated by the HOST, discuss the progress of the Water Resource Educator/s and agree to take any action that is appropriate to ensure the successful fulfillment of project objectives. 6. Work with the Water Resource Educator/s to ensure that services are being used to address high priorities at the local level. Water Resource Educator/s responsibilities: 1. Prepare, coordinate, and revise EMWREP - Lower St. Croix Water Education Program Plan annually with the Steering Committee of the EMWREP - Lower St. Croix Water Education Program. 2. Review and advise watershed district PARTNERS annually on educational aspects of their watershed district plans. 3. Develop annual plan of work with the Steering Committee of the EMWREP - Lower St. Croix Water Education Program. Workplan will reference Washington County MS4 education programs and watershed district PARTNERS education plans. 4. Implement annual work plan, including planning, implementing, evaluating, and reporting on such anticipated activities as presentations, workshops, in -field training, demonstration projects, and published materials. 5. Pursue grants and other funding sources to enhance the EMWREP - Lower St. Croix Water Education Program. 6. Coordinate with "Watershed Partners" and other entities conducting water resource education efforts to minimize overlap and maximize effectiveness. 7. Maintain educational information for web -based EMWREP - Lower St. Croix Water Education Program. 8. Presents papers as appropriate at professional meetings within Minnesota. 9. Prepare annual education report (which meets MS4 requirements) and conduct shared MS4 annual meetings for participating EMWREP - Lower St. Croix Water Education Program members 2021 Shared Water Resource Education Program Agreement EXHIBIT B BUDGET SHARED WATER RESOURCE EDUCATION PROGRAM ANNUAL BUDGET Staff Support and Overhead Expenses Materials Total $175,449.49 $13,000 $188,449.49 MEMBERSHIP STRUCTURE AND FUNDING CONTRIBUTIONS Returning Partners South Washington Watershed District $26,530.23 Valley Branch Watershed District $20,481.33 Browns Creek Watershed District $20,481.33 Comfort Lake — Forest Lake Watershed District $20,481.33 Carnelian -Marine -St. Croix Watershed District $13,477.35 Ramsey -Washington Metro Watershed District $13,477.35 Rice Creek Watershed District $3,183.63 Washington County $13,583.48 Middle St. Croix Watershed Management Organization $6,685.62 City of Cottage Grove $2,865.26 _ City of Forest Lake $2,865.26 City of Lake Elmo $2,865.26 City of Hugo $2,865.26 City of Oakdale $2,865.26 City of Stillwater $2,865.26 City of Woodbury $2,865.26 City of Bayport $742.85 City of Dellwood $742.85 City of Grant $742.85 City of Newport $742.85 City of Oak Park Heights $742.85 City of St. Paul Park $742.85 West Lakeland Township $742.85 _ _ Cit of Willernie $742.85 New Partners Chisago County $6,685.62 Chisago Soil and Water Conservation District $6,685.62 Chisago Lakes Improvement District $6,685.62 Anoka Soil and Water Conservation District $1,337.12 Isanti County $1,337.12 Isanti Soil and Water Conservation District $1,337.12 TOTAL $188,449.49 2021 Shared Water Resource Education Program Agreement City of Stillwater Washington County, Minnesota RESOLUTION 2021- ELECTING TO PARTICIPATE IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT CALENDAR YEARS 2022 THROUGH 2030 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes sections 473.25 to 473.255) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account, the Local Housing Incentive Account and the Inclusionary Housing Account, is intended to provide certain funding and other assistance to metropolitan -area municipalities; and WHEREAS, a metropolitan -area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites cleanup funding from the Minnesota Department of Employment and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under Minnesota Statutes section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires that each municipality establish affordable and life -cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, a metropolitan -area municipality can participate in the Local Housing Incentives Account Program under Minnesota Statutes section 473.254 if: (a) the municipality elects to participate in the Local Housing Incentives Program; (b) the Metropolitan Council and the municipality successfully negotiate new affordable and life - cycle housing goals for the municipality; (c) the Metropolitan Council adopts by resolution the new negotiated affordable and life -cycle housing goals for the municipality; and (d) the municipality establishes it has spent or will spend or distribute to the Local Housing Incentives Account the required Affordable and Life -Cycle Housing Opportunities Amount (ALHOA) for each year the municipality participates in the Local Housing Incentives Account Program. BE IT RESOLVED, by the City Council of the City of Stillwater, Minnesota: 1. Elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act for calendar years 2022 through 2030. 2. Agrees to the following affordable and life -cycle housing goals for calendar years 2021 through 2030: Affordable Housing Goals Range Life -Cycle Housing Goal 125-227 300 3. Will prepare and submit to the Metropolitan Council a plan identifying the actions it plans to take to meet its established housing goals. Adopted by the Stillwater City Council this 9th day of November, 2021. CITY OF STILLWATER ATTEST: Beth Wolf, City Clerk Ted Kozlowski, Mayor 2 lUwater THE RTHPLACE OF M i N N E S O u COMMUNITY DEVELOPMENT REPORT TO: Economic Development Authority (EDA) MEETING DATE: October 19, 2021 TOPIC: Consider Participation in the Metropolitan Council Livable Communities Grant Program REPORT BY: Tim Gladhill, Community Development Director INTRODUCTION This case is to simply bring to the attention of the EDA the op of to participate in a regular regional grant opportunity to advance the goals of ou prehensive Plan through new development and physical improvement projects. T is c is for informational purposes only with the potential direction to forward a o mendation to the City Council to formally join the Livable Communities Program ing in this case should be interpreted as the City formally considering any c' ation. SPECIFIC REQUESTmak • Consider a recommendo the Cit \icil to participate in the Metropolitan Livable Communities Progra The Livable Comm l tfs Pr m a voluntary program that provides access to grant funding in four categories Funding Available in 2022 Focus Account Pre -Development Development Housing, Jobs, Efficient Growth Livable Communities Demonstration Account (TBRA) $500,000 $9M Transit Oriented Development LCDA-TOD $1M $4M Cleanup/Contamination Investigation Tax Base Revitalization Account (TBRA) $250,000 $2.6M October 14, 2021 Page 2 In order to be eligible for funding in 2022, the City must pass a resolution declaring participation and adopting goals by mid -November. There is no pressure to participate and the City can consider participation in future rounds. The Metropolitan Council has established the following goals for Stillwater to participate in the program. These are simply goals to strive for. These are not requirements and there is no penalty for not achieving the stated goals. Decade Affordable Housing Goal Life -Cycle Housing Goal 2021-2030 125-227 300 Additional details on how the above is calculated can be found in the attached Affordable and Life -cycle Housing Goals Methodology document. There are a few requirements to participate in the program. 1. The City must complete an annual Plat Monitoring Report alate Net Density of new developments (data already collected) 2. The City must adopt (or otherwise negotiate) the aboApt sta housing goals (a smaller percentage of goals already found in our 2 rehensive Plan) 3. Agree to expend an agreed upon amount toward ou goals (typically already covered in activities we are already doing in _r n 1 course of work) Project-Profiles.aspx. ALTERNATIVES 4(Z • Recommenth a� e Cjry�ytil approve participation in the Livable Communities Program • No recommenda ' not participate in the Livable Communities Program) • Postpone action f dditional information. Note: the City can participate as the EDA independently of the City Council if it so chose. SUMMARY OF RECOMMENDATION Based on discussion. POTENTIAL ACTION Motion to recommend that the City Council authorize participation in the Metropolitan Council Livable Communities Program. Attachments: Livable Communities Program Fact Sheet Affordable and Life Cycle Housing Methodology A sample of projects previously funded by this p can be found online at https://metrocouncil.org/Comm mt�s/Ser 1 / vable-Communities-Grants LCA- LCA 2021 Program Overview What is the Livable Communities Act? The Livable Communities Act, or LCA, provides grants to participating communities to help achieve development goals that create more housing choice, support more living wage jobs, and connect jobs, housing, and amenities to create a more equitable region. Livable Communities Demonstration Account (LCDA) • Maximize connections between housing, jobs, services, transit and regional amenities • Support dense, diverse development • Create more housing choices through introducing new housing types or preserving affordable housing • Minimizing the project's impact on climate change through sustainable site design and building pr cLices • Contribute to an economic II • prosperous and equitablcgi by, creating living wage 'occess to local workers Tax Base Revitalize (TBRA) • Provides $5 million an ri Ily to investigate and clean up brownfields — contaminated land, ground water, or buildings — for redevelopment. • TBRA provides key support for a wide range of projects, from affordable and market rate multi -family housing to commercial and industrial redevelopment. Transit Oriented Development (TOD) • Provides funding for moderate- to higher -density projects located within easy wa distance of a major transi ich typically include a ses. • Diversif e nd provide a higher con t ion of amenities in corn act ansit station areas, ntri ing to high -quality strian-oriented streets and lic spaces encouraging the use of ransit service. • Integrate transportation, jobs, and housing, leverage private investment, advance equity, and increase transit ridership. Local Housing Incentives Account (LHIA) • Supports the production and preservation of affordable rental and ownership housing to help municipalities meet their negotiated LCA housing goals. • Grant funds cover gap financing costs such as land/property/ structure acquisition, demolition, site preparation (such as water, sewer, roads), general construction/ structural additions, alterations and rehabilitation, interior and exterior finishing, roofing, electrical, plumbing, heating and ventilation. LCA 2021 Funding & Schedule Who can apply for a grant through LCA? Local government organizations participating in the Local Housing Incentives Account, counties, or development authorities (HRA, Port Authority, EDA) in the seven -county metro region. Developers, individuals, or community organizations cannot apply directly to a LCA program but are strongly encouraged to work with a local government organization on an application. LCDA Pre -Development Funding $500,000 available each round Pre -Development Key Dates April 21: Round One applications due June: Round One funding decision July 21: Round Two applications Due September: Round Two funding decision Development Funding $9 million available Development Key Dat September 27: Appl' t'� January 2022: Fun•ng )lecis 42,iii, TOD Pre-Developmen 4 finding $500,000 avail a1 ash round Pre-Devel April 21 June: Jul ()$4 4(Z4 du Program Manager: Han' a r y hannah.gary@metc.state. .us Funding SEED: $500,000 Investigation: $125,000 each round Cleanup: $2,625,000 each round Key Dates May 3: Spring Applications Due July: Spring Funding Decision November 1: Fall Applications Due January 2022: Fall Funding Decision Program Manager: Marcus Martin marcus.martin@metc.state.mn.us ey Dates ne applications due ne funding decision nd Two applications Due ber: Round Two funding decision elopment Funding million available Development Key Dates September 7: Applications due December: Funding decison Program Manager: Stephen Klimek stephen.klimek@metc.state.mn.us LHIA Funding $4 million Key Dates May 20: Intent to apply due July 15: Application due January 2022: Funding decision Program Manager: Ashleigh Johnson ashleigh.johnson@metc.state.mn.us Livable Communities Act Participating Communities 2021 St. Francis 2021 Participating Communities Hollywood Twp. New Germany Camden Twp. Norwoo young America Twp. Harribi.irg Nowthen Ramsey I \s z'L'y lanoker Greenfie ��.-'Rockford Independence Ma M' Watertown Twp. l Minnetrista Moun.' Waconia Twp. j Victo ketown Twp. AR ER gc merica e Dahlgren Twp. C Benton Twp. Hancock Twp. Rogers Corcoran Medina Loipgike Orono 'Wayza horewd rl San Francisco Twp. - Sand Creek jep. St Blakeley Twp. � L�— Ile Pla e Louis e Twp. Lawre Belle Plaine Twp. 0 4.5 9 Dayton Maple Grove Helena Twp. Cedar Lake . Twp El k ll'aviP-14-gue 18 Miles Source: Metropolitan Council, Livable Communities 2021 Bethel East Bethel Oak Grove AN¢KA Andover Ham Lake Anoka Champlin \Coon Rapids 0 1 Brooklyn Park Moun rr Fridley Broo`dyn Center �., () .iltop�e New H.pe al 1 Plymouth 0 isdale St. th rnyl NEP! Blaine Minniiipnka Shakopee Prior Lake Cre Spring Lake Twp. SCOTT New Market Twp. pw Miarkej r _ � olden Valle o ne r g (unorg Richfield Bloomington Savage it River Twp Linwood Twp. Columbus Lino Lakes ville eights St. Paul METROPOLITAN COUNCIL Forest Lake WASH Bear Twp.1 Ma.lewo ,( lydale 1 ( West St. Paul South St Pau dota H Sunfish ake ew° ISt. P Eagan Inver Grove Heights, Burnsville / Apple Valley Lakeville 1 1 Greenvale Twp. Sciota Twp Waterford Twp. I �, L Northfi-odNorthfield Farmington �G19• Eureka Twp. ) Rosemount Ce DAKOoat TA Empire Twp. Castle Rock Twp. Ran ood Scandia Marine on St. i roi May Twp. NGTON Grant edi od Villag 0 Baytown Tw Lake Elmo akda e ort Stillwater Twp Stillwate Wes Lakeland T Lak Labe St. Croix Be St. Marys P Woodbury Afton I Park Denmark Twp. Cottage Grove oud Island Twp. Ve it ion Vermillion Twp. H mpton Nevarier Hampton Twp. Randolph Twp 1 NiningerTwp. Hastings \\I Ravenna Twp, Marshan Twp. 1 Miesvill Douglas Twp. Attachment: 2021-2030 Affordable and Life -cycle Housing Goals Methodology Months of cumulative outreach and discussion about how 2021-2030 affordable and life -cycle housing goals should be calculated (summarized at a May 4 Communities Development Committee meeting), has led to a methodology that is consistent and easy to understand. The selected methodology attempts to strike a reasonable, balanced approach that considers the variety of differing circumstances across communities. The 2021-2030 affordable housing goals will be a range to reflect the uncertainty and variety of local affordable housing development, and use a similar approach that 2011-2020 goals used. How were 2011-2030 affordable housing goals calculated? In 2009 and 2010 broad discussions were had about how to determine 2011-2020 affordable housing goals, including some of the same stakeholders - and even some of the same people! - that provided input for the coming decade's goals. In summary, an estimate of available funding for affordable housing was determined for the 2011-2020 decade and used to calculate t percent of the decade's need for affordable housing could possibly be developed. This percenta Iculated at 65%, which was then applied to each community's share of affordable housi g or 2011-2020 to create a low end of an affordable housing goal range. The high end of a c m ni 's goal range was the need number itself. Some communities had access to additional fu sources and therefore the low end of their range was increased, but most communities' 1 020 affordable housing goal was a range between 65% and 100% of their 2011-2020 sh a o1 affordable housing need. How are 2021-2030 affordable housing goals bein• . ated? Affordable and life -cycle housing goal ale calculated b. •n each community's share of the region's need for affordable housing in the co ng decade . immunity has, or is in the process of, updating their comprehensive play knowl:: - is need" number, which is based on their forecasted sewer -serviced gro able housing choices relative to the regional average, and whether or no port or e low -wage workers. Forecasted growth considers a community's transit capacit use 1 , employment growth, and other economic and demographic trends. " ber r u her adjusted as described above to encourage affordable housing development t nable housing options at all incomes throughout the region. Determining affordable hous''�jtos" (which are required for LCA participation) based on affordable housing "needs" (which are re • ired to be addressed per the Metropolitan Land Planning Act) ensures that those goals factor in all the nique characteristics of a community. However, it is widely acknowledged that there is not sufficient funding available to meet the forecasted affordable housing "need," and affordable housing goals are an opportunity for cities to consider a more realistic, if still ambitious, number of affordable housing units that could be built in the coming decade. For this reason, the amount of funding anticipated for affordable housing development in the coming decade is the primary consideration in determining affordable housing goals. Working closely with Minnesota Housing, we have estimated that funding in 2021-2030 could support the construction of about 45% of the forecasted need for affordable housing. 390 Robert Street North I Saint Paul, MN 55101-1805 P 651.602.1000 I TTY 651.291.0904 I metrocourcil.org METROPOLITAN COUNCIL We must acknowledge that not every source of affordable housing funding is captured in this calculation. We also acknowledge that there are many things individual local governments can do to incentivize and partner with affordable housing developers to increase their chances of accessing available funding. Finally, many focus group participants and survey respondents indicated a desire to set goals above minimum funding limitations as an incentive to do more. For this reason, we have set the low end of your community's 2021-2030 affordable housing goals at 55% of your share of the region's need for affordable housing (also known as the "need" number in your comprehensive plan). That percentage reflects the funding availability estimate (45%), plus an additional 10% to account for local policies and less common funding sources. Shown another way: 2021-2030 NEED for affordable housing x Share of NEED we expect funding for (45%) Room for innovation and other sources not captured (10°ra) 2021-2030 Affordable Housing GOAL We heard from survey respondents and stakeholder conversat t funding has historically limited our ability to meet all affordable housing needs, but many part s both cities and other stakeholders — felt that affordable housing goals should also reflect th ure need. There is no penalty for not meeting affordable housing goals, and equating "goals" eds" may incentivize us to work harder to address affordable housing needs cc,bring atteron�IQ need for more funding to create resilient communities where housing choices ae robust. 0 For that reason, the high end o 2021-2030 affordable housi of the region's need for aff look like this: 1-2030 affordable housing goal is equal to your our comprehensive plan. For example, if your share e coming decade is 100 units, your goal range would 55-100 units How were 2011-2020 life -cycle housing goals being calculated? Life -cycle housing goals were also considered in partnership with communities and stakeholders in 2009-2010. In summary, life -cycle housing goals were also determined as a range. The low end of the range was the 2011-2020 share of affordable housing need. The high end of the range was calculated by multiplying all land guided multi -family residential AND expected to develop in the 2011 decade by the maximum densities of those land uses. This resulted in some very high life -cycle housing goals! Page - 2 I October 14, 2021 I METROPOLITAN COUNCIL How are 2021-2030 life -cycle housing goals being calculated? Life -cycle goals are intended to ensure communities are allowing for a variety of housing types; specifically a mix of densities within their residential land. Although all communities must allow minimum average residential densities for sewer serviced growth, and additional average density minimums near certain transit investments, this measure is more about knowing how many multi -family units are possible. Therefore, life -cycle goals are being measured by looking at all multi -family land uses (defined as land uses with a minimum of 8 units per acre or more), and multiplying the acres of land expected to develop in the coming decade by the median density of those multi -family land use designations. Shown another way: Multi -family land expected to develop 2021-2030 (acres) x Median density of that land (units/acre) Life -cycle housing goal (units) Page - 3 I October 14, 2021 I METROPOLITAN COUNCIL Excerpt from October EDA Minutes Discuss Participation in Metropolitan Council Livable Communities Grant Program Mr. Gladhill explained the Metropolitan Council Livable Communities Program, a regional grant program that could be utilized to advance the goals of the Comprehensive Plan through new development and physical improvement projects. The Livable Communities Program is a voluntary program that provides access to grant funding in four categories. In order to be eligible for funding in 2022, the City Council must pass a resolution declaring participation and adopting goals by mid -November. There is no pressure to participate and the City can consider participation in future rounds. The program funds projects that are new, unique and innovative, bringing in dollars to supplement private development projects. Some of the funding may be applied to predevelopment land use planning. It would not fund the Capital Improvement Plan (CIP) but it could for example have been used for 200 Chestnut. If the City decides to move forward, it would adopt goals, do annual plat monitoring, report net density, and adopt other policies, much of which is already in the housing chapter of the Comprehensive Plan. Nominal staff involvement is needed. Chairman Kozlowski noted at some point, the City will be addressing the old Lakeview Hospital site. Chris Eng, Economic Development Director of the Washington County Community Development Agency (CDA), said the County has a predevelopment finance fund available as well. Chairman Kozlowski commented that for many years, a big issue for Stillwater's service industry is transportation and housing, to the point where a couple of the hotels have considered buying buses to bus employees to work in downtown Stillwater. Mr. Gladhill reiterated the importance of partnerships and finding the overlap between the City, Discover Stillwater, the Chamber, and the Washington County CDA. It would be a good idea to get regular updates from those organizations at the EDA meetings. ilwater THE BIRTH P L A C E OF MINNESOTA MEMO TO: City Council MEETING DATE: November 9. 2021 REQUEST: Acceptance of a Lumberjack Landing Short -Term Improvements Design and Engineering Services proposal REPORT BY: Abbi Jo Wittman, City Planner INTRODUCTION The City has budgeted funding to construct certain improvements in Lumberjack Landing in 2022. It is anticipated this is to include improving the park's driveway and adding two ADA- accessible parking spaces, creating connection from these improvements to a new accessible launch/dock and fishing/overlook platform, and creating trails to include a river edge trail through the park and possibly connection to Brown's Creek State Trail. To achieve this, the City issued a Request for Proposals (RFP) for design and engineering service assistance. SPECIFIC REQUEST City Council acceptance of a Lumberjack Landing Short -Term Improvements Design and Engineering Services proposal and authorize the City to enter into a agreement for services. ANALYSIS The City received two proposals from extremely well -qualified firms. Upon review of the proposals, City staff determined the proposal from HKGi, Emmons & Olivier Resources, Inc. ("EOR"), and BKBM Engineers, who propose to conduct the design and engineering costs at (approximately) 16% of the total project cost, was most advantageous to the City. RECOMMENDATION Staff recommends the Council move to accept the HKGi, EOR, and BKBM proposal and authorize the Mayor and City Clerk to execute the consulting services agreement. APPROVING SERVICE AGREEMENT WITH HKGi FOR DESIGN AND ENGINEERING SERVICES RELATED TO LUMBERJACK LANDING SHORT TERM IMPROVEMENTS WHEREAS, the City of Stillwater issued a Request for Proposals for Design and Engineering Services associated with Lumberjack Landing Short Term Improvements; and WHEREAS, the City received a proposal from HKGi, in partnership with Emmons & Olivier Resources, Inc. and BKBM Engineers, to conduct the services requested; and WHEREAS, an agreement to have HKGi conduct the work requested has been prepared and presented to Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF STILLWATER, MINNESOTA that the agreement presented to Council and on file with the office of the City Clerk is hereby approved and authorizes the Mayor and City Clerk to execute said agreement. Adopted by the City Council this 9th day of November, 2021. Ted Kozlowski, Mayor Attest: Beth Wolf, City Clerk MEMORANDUM TO: Mayor and City Council FROM: Shawn Sanders, Director of Public Works DATE: November 4, 2021 SUBJECT: 905 Pine Tree Trail Rain Garden Agreement DISCUSSION: Recently, the Middle St. Croix Watershed Management Organization (WMO) began implementing its Lily Lake Rain Garden retro-fit program. The raingarden retro fit program looks at potential location for rain gardens that would benefit Lily Lake by reducing the amount of runoff, phosphorous, and suspended solids by way of infiltration through rain garden. The WMO has been working on one of these locations with the property owner at 905 Pine Tree Trail to have a rain garden install along their property. An agreement has been prepared by the WMO which spells out responsibilities and duties of each party. The WMO will design and construct, the property owner will maintain for 15 years and City to allow e use of the right -of- way Attached is the agreement for the property RECOMMENDATION: Staff has reviewed the agreement and is recommended that Council approve the Stormwater Facilitates Agreement ACTION REQUIRED: If Council concurs with the staff recommendation, they should pass motion approving the Stormwater Facilities Agreement between the property owner, the City and Middle St. Croix WMO STORMWATER FACILITIES AGREEMENT AMONG MICHAEL & JANET HAUSKEN, THE CITY OF STILLWATER, AND THE MIDDLE ST. CROIX WATERSHED MANAGEMENT ORGANIZATION (Lily Lake Rain Garden Project) This Stormwater Facilities Agreement ("Agreement") is entered into by and among Michael S & Janet M Hausken ("Landowner"), the fee title owner of the property located at 905 Pine Tree Trail, Stillwater, Minnesota, and legally described in the attached Exhibit A ("Property"), the City of Stillwater ("City"), a municipal corporation, and the Middle St. Croix Watershed Management Organization ("WMO"), a joint powers watershed management organization. The Landowner, the City, and the WMO may hereinafter be referred to individually as a "party" or collectively as the "parties." RECITALS A. The WMO adopted the Middle St. Croix Watershed Management Organization 2015-2025 Watershed Management Plan ("Plan"), a watershed management plan within the meaning of Minnesota Statutes, section 103B.231; B. The Plan includes a capital improvement program ("CIP") that identifies a number of water quality project capital improvements, including to support the construction of facilities such as rain gardens; C. The Landowner desires to construct a stormwater-management rain garden ("Rain Garden") that will be located within the City's street right-of-way as shown in the attached Exhibit B ("Project Site"); D. The City is willing to allow the construction and maintenance of the Rain Garden within its street right-of-way located at 905 Pine Tree Trail, subject to the terms and conditions of this Agreement; and E. The WMO desires to provide design and construction of the Rain Garden and to conduct initial maintenance of the Rain Garden to help decrease stormwater flowing into Lily Lake and reduce loading of stormwater volume and phosphorus, sediment and other pollutants to public waters in order to improve water quality in furtherance of the Plan. AGREEMENT In consideration of the mutual promises and agreements hereinafter set forth, and intending to be legally bound, the parties do hereby agree as follows: 1. Design. The WMO shall prepare the plans and specifications for the Rain Garden at its own cost. The WMO shall forward the draft plans and specifications ("Construction Plans") to the Landowner and the City for review. The Landowner and City shall have at least 15 days to review and offer any comments they may have to the WMO on the proposed Plans. The WMO will work to incorporate the recommended changes to the extent reasonably feasible and will Hausken-City of Stillwater- i Lily Lake Rain Garden (905 Pine Tree Trail) Middle St. Croix Watershed Management Organization Project Agreement prepare the final Construction Plans. The WMO will forward the final Construction Plans to the Landowner and the City, along with a proposed construction schedule. 2. Construction. The WMO shall be responsible for undertaking its usual contracting procedures to select and hire a contractor to construct the Rain Garden at the Project Site in accordance with the final Construction Plans. The WMO will notify the City and the Landowner when construction is completed. The WMO engineer will be responsible for certifying the Rain Garden was constructed in accordance with the final Construction Plans. The date on which the WMO engineer certifies the Rain Garden was properly constructed shall constitute the completion of construction for the purposes of this Agreement. 3. Maintenance. (a) Maintenance Plan. Maintenance of the Rain Garden shall be done in accordance with the maintenance plan attached hereto as Exhibit C ("Maintenance Plan"). The Maintenance Plan may be amended to account for design and construction changes made in developing the final Construction Plans for the Rain Garden. Such amendments shall be incorporated in, and constitute, the Maintenance Plan for the purposes of this Agreement. (b) Initial Maintenance. The WMO will maintain the Rain Garden for the two years following construction. During that period, the WMO will consult with the Landowner on the establishment of plants and the proper maintenance of the Rain Garden to better enable the Landowner to assume maintenance of the Rain Garden. (c) On -Going Maintenance. The Landowner shall assume maintenance of the Rain Garden at the end of the initial two-year period and shall be responsible for maintaining the Rain Garden in accordance with the Maintenance Plan. The Landowner agrees to keep the Rain Garden in place and maintained for at least 15 years from the completion of construction. If the Landowner fails to maintain the Rain Garden in accordance with the Maintenance Plan, the WMO may, but is not obligated to, enter the Property to maintain the Rain Garden. The WMO will provide the Landowner written notice of the failure to maintain the Rain Garden, what must be done to correct the lack of maintenance and, that if the WMO elects to undertake maintenance activities, it may charge the costs of such maintenance against the Landowner. (d) General Maintenance Standards. All construction and maintenance activities undertaken by the WMO and the Landowner on the Property will be conducted in a safe and workmanlike manner. In the event the Property is damaged by any activities relating to, or arising from, the exercise of any rights under this Agreement, the party responsible will promptly repair or restore any damage to the Property to the extent reasonably practicable, including alteration of existing grades and grading, filling and other activities within the Project Site as necessary to ensure the function and health of the Rain Garden. In the event that the Rain Garden is damaged during the term of this Agreement by City in the course of its maintenance or improvement of the street and right-of-way adjacent to the Property, including control of snow and ice and storage of snow in the right of way, the City and the WMO will meet to assess options for the repair, restoration or Hausken-City of Stillwater- 2 Lily Lake Rain Garden (905 Pine Tree Trail) Middle St. Croix Watershed Management Organization Project Agreement replacement of the Rain Garden including, but not limited to, options for the funding of such repair, restoration, or replacement. 4. Costs. The costs to construct and maintain the Rain Garden shall be paid for as provided in this Section. (a) Design, Construction and Initial Maintenance. The WMO shall pay all costs of design, permitting, construction and establishment of the Rain Garden according to the Construction Plans, including the costs of establishing plants and maintenance of the Rain Garden in accordance with the Maintenance Plan for two years after completion of construction. (b) Ongoing Maintenance. The Landowner shall be responsible for the costs to provide for the ongoing maintenance and repair of the Rain Garden after the initial two-year period of maintenance by the WMO. All such maintenance and repair work shall be done in accordance with the Maintenance Plan. 5. City License. The City hereby grants a license to the WMO and the Landowner to enter, construct, maintain, repair, and inspect the Rain Garden in the portion of the City's street right- of-way identified as the Project Site, provided such work is done in accordance with the terms and conditions of this Agreement and the following: (a) The City shall not be responsible for any damage that may result to the Rain Garden from its maintenance of the City's right-of-way. (b) The City may require the Landowner to remove or reconfigure the Rain Garden if the City determines it will interfere with an improvement the City proposes to construct within its right-of-way. No such request may be made within ten years from the completion of construction of the Rain Garden unless no other reasonable alternative exists to accommodate the proposed improvement. Thereafter, any such request must be preceded by at least 12 months' written notice submitted by the City to the Landowner and the WMO. The City shall be responsible for the costs to remove or reconfigure the Rain Garden if it terminates the license within 10 years from the completion of construction. 6. Landowner Authorization and License. The Landowner hereby grants the WMO, its officers, employees, and contractors a license to enter the Property to construct, maintain, repair, and inspect the Rain Garden at the Project Site in accordance with the terms and conditions of this Agreement. The Landowner agrees to not terminate the license for the term of this Agreement. 7. Agreement Binding. This Agreement runs with the Property and shall be binding upon and shall inure to the benefit of the parties and their successors and assigns. In the event that Landowner elects to convey the Property prior to the conclusion of the initial two-year period after construction of the Rain Garden, the Landowner shall notify the WMO at least 30 days before conveying the Property and will facilitate communication between WMO and the subsequent purchaser of the Property to help ensure the Rain Garden is constructed and maintained as contemplated by this Agreement. Hausken-City of Stillwater- 3 Lily Lake Rain Garden (905 Pine Tree Trail) Middle St. Croix Watershed Management Organization Project Agreement 8. Signagez Public Access; Publicity. The WMO, at its own cost and in consultation with Landowner, may place and maintain appropriate signage on the Property at the Project Site identifying and describing the Rain Garden and informing the public of its purposes. Any such sign shall be placed outside of the City's street right-of-way. Upon reasonable notice to Landowner, WMO representatives may accompany members of the public onto the Property to view the Rain Garden from time to time. This Agreement does not create any right of public entry onto Landowner's property except as coordinated with Landowner as provided herein. The WMO may reference the Rain Garden and its location, and may depict the Rain Garden in text, photographs or other media it provides to government agencies or to the public. 9. Indemnification. (a) Generally. Except as specifically provided herein, each party is responsible for its own acts and omissions and the results thereof. Minnesota Statutes, chapter 466 and other applicable law govern the City's and the WMO's liability. A party's approval of or concurrence in plans prepared by or on behalf of another party is solely to allow the first party to ascertain the nature and timing of its own contributions to the work described by this Agreement. Such approval does not in any respect constitute a certification or warranty to the other party, or any third party, of plans and specifications. No action or inaction of a party under this Agreement creates a duty of care for the benefit of any third party. This Agreement creates no right in and waives no immunity, defense or liability limitation with respect to any party who is not a party to this Agreement. Notwithstanding any other term of this Agreement, the WMO and the City waive no immunities in tort. Pursuant to Minnesota Statutes, section 471.59, subdivision la, neither the City nor the WMO will be liable for the acts or omissions of the other. For purposes of determining total liability for damages, the WMO and the City are considered a single governmental unit and the WMO's and the City's total liability will not exceed the limits on governmental liability for a single governmental unit as specified in Minnesota Statutes, section 466.04, subdivision 1. (b) Negligence. Each party agrees to defend, indemnify and hold the other parties harmless from any and all liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorneys' fees, resulting directly or indirectly from the indemnifying party's negligent actions or inactions, or the negligent actions or inactions of the indemnifying party's agents or designees. The party or parties seeking to be indemnified and defended shall provide timely notice to the indemnifying party when the claim is brought. The indemnifying party shall retain all rights, defenses, and immunities available to the party or parties being indemnified. 10. Insurance. The Landowner shall remain solely responsible for maintaining property, liability and other insurance for its own use of the Property, such coverages shall include the Rain Garden. 11. Term. The Agreement is effective when fully executed by all of the parties and expires 15 years thereafter. The indemnification obligation in this Agreement shall survive termination. Hausken-City of Stillwater- 4 Lily Lake Rain Garden (905 Pine Tree Trail) Middle St. Croix Watershed Management Organization Project Agreement 12. Notices. Any written communication required under this Agreement will be addressed to the other parties as follows, except that a party may change its address for notice by so notifying the other parties in writing: To Landowner: Michael S & Janet M Hausken 905 Pine Tree Trail Stillwater, MN 55082 To WMO: Administrator, Middle St. Croix Watershed Management Organization 455 Hayward Ave North Oakdale, MN 55128 To City: Director, Public Works/Engineering City of Stillwater 216 — 4th Street North Stillwater MN 55082 13. Miscellaneous Provisions. (a) Independent Relationship. The parties agree that no employee, representative, contractor, or consultant of any party to this Agreement has acted or may act in any respect as the agent or representative of any other party. (b) Waiver. A party's failure to insist on strict performance of any obligation under this Agreement or to exercise any option, remedy, or right herein will not waive or relinquish that party's right in the future to insist on strict performance of that or any other obligation. A party's waiver of a breach of an obligation of this Agreement will not be construed as a waiver of any subsequent breach of that or any other obligation. A waiver must be in writing and signed by the party. (c) Compliance With Laws. The parties shall comply with all applicable laws in performing their obligations and exercising their rights under this Agreement. (d) Governing Law: Venue. This Agreement will be governed by and interpreted in accordance with the laws of the State of Minnesota. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Washington County, Minnesota. Hausken-City of Stillwater- 5 Lily Lake Rain Garden (905 Pine Tree Trail) Middle St. Croix Watershed Management Organization Project Agreement (e) Entire Agrrtement. This Agreement contains all the negotiations and agreements among the parties hereto, No other understanding regarding this Agreement, whether written or oral, binds any party. (f) Amendment. Any amendment to this Agreement must be in writing and will not be effective until it has been signed by all of the parties. (g) Parties. References herein to the WMO, the City, and the Landowner include their respective officers, employees, agents, and contractors. INTEND[NG TO BE BOUND, THE PARTIES EXECUTE AND DELIVER THIS AGREEMENT. [LANDOWNER(S)] Name: Its: CITY OF STILLWATER Name: Its: Name: Its: APPROVED AS TO FORM & EXECUTION City Counsel Date:,57-2, 2 -f Date: 5 r 2 2_ f 9 Date: Date: WMO MIDDLE ST. CROIX WMO MANAGEMENT ORGANIZATION By: _ Mike Isensee r{ Its administrator Date: 5/22/2019 Hausken-City of Stillwater- 6 Lily Lake Rain Garden (905 Pine Tree Trail) Middle St. Croix Watershed Management Organization Project Agreement Exhibit A Legal Description of the Property Lot 2, Block 1, BENSON'S ADDITION, City of Stillwater, Washington County, Minnesota, according to the recorded plat thereof, filed on the 23rd day of December, 1988 in the Office of the County Recorder, Washington County, Minnesota. Hausken-City of Stillwater- A-1 Lily Lake Rain Garden (905 Pine Tree Trail) Middle St. Croix Watershed Management Organization Project Agreement EXHIBIT B Rain Garden Location EXISTING CANOPY TREEu[TYV]— a' 1� RETAINING WALL LBW 945.58' 1 T.W 948 58'1 4" HOPE PERFORATED UNDERDRAIN PIPE [WITH CIRCULAR KNIT SOCK] f f UN 3TDR@HN VALVE EXISTING FIRE HYDRANT[AiAINTAIN 3" MIN ----.Oc_� OFFSET RADIUS] i�..� EXISTING UTILITY POLE ,[!MAlTTNil 4' MIN - fr- - .C- 1/2 RADRSSI. '''' 4" HOPE SOLID PIPE TIE INTO CATCH BASIN t-- [1% [1% SLOPE MIN 1 AT A 90 DEGREE ANGLE -- [REQUIRES APPROVAL PRIOR TO CORE DRILL] ! INSTALL THROUGH WALL ' D412 CURB & GUTTER ITV) J Hausken-City of Stillwater- B-1 Middle St. Croix Watershed Management Organization 9(7 r NF TF'FF TRAIL 1' 99N�jREE UNDERDRAIN CLEANOUT 3V:1 H SIDE SLOPE [TYP] TURF BUFFER FLAT PONDING BASIN RE46 oil' [12° PONDING DEPTH BEFORE OVERFLOW] RAINGAURDIAN BUNKER PRE-111EA04KNT STIRLIDIVRE. CURB CUT IE 0 F. ELEVATION 94T 081 fir.. • \-CATCH BASIN: TOP CASTINGELEV SST 05 Lily Lake Rain Garden (905 Pine Tree Trail) Project Agreement Exhibit C Rain Garden Maintenance Plan & Schedule Landowner must regularly inspect and repair or replace the rain garden's components and plants. Generally, this involves routine maintenance similar to any vegetated landscaped area. Maintenance should be undertaken as follows and according to the following schedule: a. Annually, an inspection of the rain garden area should occur after rain events when any clogging will be obvious. After a rainstorm, inspect the cell and make sure that drainage paths are clear and that ponding water dissipates over 18 to 24 hours. (Water may pond for longer times during the winter and early spring.) b. Weed regularly, at least 2 times per year, once in late spring and once in late summer prior to flowering weeds going to seed. c. Clean out the pretreatment sump 2 times per year, once in the spring and once in the fall to remove accumulated sediment and leaves. d. During times of extended drought, look for physical features of stress (unrevived wilting, yellow, spotted or brown leaves, loss of leaves, etc.). Water in the early morning as needed. e. Contact the Washington Conservation District at 651-330-8220 with any maintenance questions or concerns. Hausken-City of Stillwater- C-1 Lily Lake Rain Garden (905 Pine Tree Trail) Middle St. Croix Watershed Management Organization Project Agreement Memo DATE: November 3, 2021 TO: Mayor and City Council FROM: Sharon Provos, Finance Director RE: Sanitary Sewer Adjustments BACKGROUND: During the course of any given year, sanitary sewer rate adjustment recommendations come before Council. These adjustments are mainly due to leaks found during the course of the year, but often stand out more during the readings during the 1 st quarter of every year. For residential properties, sanitary sewer billing rates are set during the 2"d quarter of every year using the water consumption (obtained from the Water Board) from the 1st quarter of the year. This rate is then used for the next 4 billing cycles (quarters) until the rates are reset again the following year. As mentioned before, occasionally there are some properties that have experienced increased water usage during the 1st quarter of the year due to some unforeseen circumstances (e.g. leaky toilet, water softener issues, pipe issues, etc.). This increased water usage naturally in turn increases their sanitary sewer billing rate for the next 4 billing cycles (quarters). These residents/owners will then call the City to explain their individual circumstance. We (Finance) then review consumption rates from prior/current quarters to see if we can determine the duration/termination of the leak based on the information provided to us by the water department and the resident/owner. This information then is used to provide Council with new billing rate recommendations for upcoming billing periods (until the new rates are reset the following year). This practice has been used by the City for many years, and has been proven to be a fair and accurate way for property owners to pay their fair share of the use of the sanitary sewer system. RECOMMENDATION: Attached are staff recommendations for sanitary sewer rate adjustments currently requested by property owners. These adjustments are expressed in gallons (of consumption), based on the average consumption of the prior 3 years, and converted to the new billing rate using the most current billing rates approved by Council. These adjustments will begin with the next billing cycle (3rd quarter billing). In other words, staff is recommending to Council that the property owner at least pay the increased sanitary sewer rate for the billing period in which the leak occurred. COUNCIL ACTION: If Council agrees with Staff's recommendation, Council needs to approve staff recommendations as listed on the attached Exhibit A. CITY OF STILLWATER EXHIBIT A Description of Billing Quarter Circumstance Winter Average Gallons Adjustment for Address 1 Leaking Toilets From 21,000 3rd 310 Wildwood Ct To 13,000 2 Leaking Toilet From 47,000 3rd 2629 Greenmeadow C To 14,000 3 Leaking Toilet From 60,000 3rd 219 Echo Ln To 57,000 4 Softener Malfunction From 35,000 3rd 1319 2nd St N To 7,000 5 Softener Malfunction From 46,000 3rd 710 Olive St W To 12,000 6 Leaking Toilet From 45,000 2nd 320 Myrtle St W To 14,000 7 Hot Water Issue From 45,000 3rd 320 Myrtle St W To 14,000 8 Leaking Toilet From 32,000 3rd 2877 Icerose Ln To 21,000 liwater THE BIRTHPLACE OF M 1 N N E S O 1 A PLANNING REPORT TO: City Council CASE NO.: 2021-54 MEETING DATE: November 9, 2021 APPLICANT: Todd Ganz, President, Integrity Land Development LANDOWNER: Gary Jorgensen REQUEST: Consideration of: 1. A Zoning Map Amendment from AP (Agricultural Preservation) to RB (Two -Family Residential) 2. Preliminary Plat approval for Jorg Hills Estate 3. Final Plat approval for Jorg Hills Estate LOCATION: 13187 Dellwood Road ZONING: AP — Agricultural Preservation REPORT BY: Abbi Wittman, City Planner INTRODUCTION Gary Jorgensen owns the property at 13187 Dellwood Road and is looking to split the 3.8-acre lot into two lots, both accessed off of the existing driveway. As the property has never been platted, it requires a formal platting process. Todd Ganz of Integrity Land Development has submitted request for consideration of preliminary and final plats. However, the property is currently zoned AP — Agricultural Preservation, the zoning district classification it was given at the time it was annexed into the City of Stillwater in January 1, 2015. The purpose(s) of this zoning district is to preserve agricultural land until urban development occurs. The resubdivision requires rezoning the property. The Planning Commission held a public hearing regarding the request at their regularly -scheduled meeting in September. During the hearing, the Commission took testimony from adjacent property owners, Steve and Diana Middleton of 9142 Newgate Avenue North, whose property is directly north of the subject property. The Middletons expressed concern for the creation of a land -locked parcel that would be accessed off an exisitng driveway that crosses over the Middleton's parcel. They advised the Commission they believed they woud not be able to develop their parcel if this subdvision occurred. The Commission elected to table consideration of the request and directed staff to research the Middleton's concerns. Staff has done this and an update is provided in the Analysis section of this report. At their meeting in October, and in a 7-0 vote, the Planning Commission recommended conditional approval of the Preliminary Plat and Zoning Map Amendment. SPECIFIC REQUEST CPC Case 2021-54 Page 2 of 5 The applicant is requesting condition of: 1. A Zoning Map Amendment from AP (Agricultural Preservation) to RB (Two -Family Residential) 2. Preliminary Plat approval for Jorg Hills Estate 3. Final Plat approval for Jorg Hills Estate ANALYSIS Zoning Map Amendment City Code requires the Planning Commission must first find that the public necessity, and the general community welfare are furthered; and that the proposed amendment is in general conformance with the principles, policies and land use designations set forth in the comprehensive plan. The City of Stillwater is a part of the metropolitan area and has been classified as a suburban community Part of this classification requires the City to develop at a higher density with averages of five units per acre over the entirety of the City. To help the City achieve this, we have adopted a Future Land Use Plan as part of the Comprehensive Plan. The Future Land Use Plan calls for the property to be developed to the Low/Medium Density Residential (LMDR) standard, requiring 5-9.7 units per acre. As the Council may remember, there are numerous site constraints (site access and proximity to South Twin Lake, predominantly) which make development to that density standard unfeasible. The property is classified as existing, non -conforming as does not conform to the City's adopted Future Land Use map. Given the developer is seeking to reduce the nonconformity by adding an additional parcel of land, the property would be more conforming that the current status. Thus, the request is in general conformance with the City's guiding land use principles and policies. Preliminary Plat Zoning Code Compliance The 3.8-acre parcel is proposed to be subdivided into two lots. City Code requires all new lots to be platted along a developed street. One home currently exists at the northern edge of the property; this structure would remain onsite on a newly -platted, 2.75-acre lot. Because of their oversized nature, each of the proposed lots and their improvements conform to the minimum dimensional standards set forth for the RB — Two Family Residential zoning district'. When building permits are issued, the new residence will be reviewed against the setback and lot coverage requirements. Proposed residences that do not conform to the standards will not be permitted. There are two areas where private improvements for the proposed Lot 1 will affect the proposed Lot 2: • The City allows for two properties to be accessed off a single driveway without requiring the driveway to be constructed to City street standards. The current driveway is located wholly 1 While the property does not have frontage along a public street, the HWY 96 right-of-way easement extends to the subject property. In other words, HWY 96 could be extended to the edge of the newly -proposed parcelThus, the new property conforms to the intent of the City Code that the property have frontage and be accessible off of a publicly -dedicated roadway. CPC Case 2021-54 Page 3 of 5 on the future Lot 1. Thus, a driveway easement and maintenance agreement should be required to protect Lot 2's future access. This has been incorporated as a condition of approval. • Public utilities are not available to the property. Thus, each lot is proposing to utilize private wells and septic systems. As it appears the existing home's drain field is partially located on the future Lot 2, the Planning Commission made recommendation for a drainage field easement. However, Lot 1's system is not located on the subject property. Thus, the requirement for an easement has been removed from the recommended conditions of approval. Site Access and Future Adjacent Development The existing property's driveway has been constructed over privately -owned land to the north. This portion of the driveway is not proposed to be altered; the only alteration proposed for the development will be located on the land proposed to be a part of the Jorg Hills Estate plat. However, concern has been expressed that the City will only allow for two properties to be accessed off of a single driveway. When three or more properties are accessed, the City requires the access to be constructed to City street standards. As a reminder, MnDOT will not allow for the driveway to be improved to city street standards. The intent of the City's driveway limitations (that no greater than two properties be accessed off of the same driveway) is to help reduce private property owner/user conflict and promote a functioning street system. The Jorg Hills Estate subdivision will contain two residences. The adjacent property, owned by the Middletons, is not buildable as there is not sufficient land area outside of established easements and setbacks for the construction of a structure. Staff has attached a map displaying these circumstances. In the event the Middletons acquired additional land that would change the buildable status of this parcel, they could request an exception of the City's driveway/street development standards from the City. Therefore, the Jorg Hills Estate subdivision does not preclude future development from occurring and only two buildable properties will be accessed off of this driveway. This conforms to the intent of the City's policies and regulations. Engineering Requirements City Engineering staff have reviewed the development. Generally speaking, the proposed development conforms to the City's Engineering design standards. However, the City is requesting both properties be platted with drainage and utility easements able to accommodate future public utility extensions in the future. Additionally, a condition of approval has been incorporated indicating future construction and improvements may not direct drainage onto adjacent properties. Lastly, the property is located in Browns Creek Watershed District. Thus, the developer will be responsible for paying $3,787/acre Trout Stream Mitigation fees for the new 1.05-acre lot. The 2021 fee total is $3,976.35; fees shall be adjusted annually. Environmental Concerns Water Resources The property is in the Shoreland Overlay District. The uses proposed, the density sought, as well as the overall development of the site are in conformance to that Overlay District's regulations. The CPC Case 2021-54 Page 4 of 5 property is not in the floodplain nor are there any wetland onsite or on adjacent properties that will be affected by this development. Tree and Forest Protection and Landscaping A total of 193 significant trees are located on the subject property. A total of 67 trees are permitted to be removed before tree replacement is required. Approximately 25 trees are located in the area projected to be disturbed for the new home and septic system. Thus, the property is well in conformance to the City's tree and forest protection regulations. As per City Code, three trees are required to be installed on each lot. Since significant tree preservation is proposed, staff is recommending this development be exempt from this regulation. However, staff is recommending some conditions of approval for tree protection during home, driveway, and septic system construction. Park and Trail Dedication The City's park and trail dedication requires 10% of the land area be dedicated for public parks. The property is located in an area that is greater than 1/4 mile from a city park or school. While this site would be ideal for a public park given the lack of amenities in this neighborhood, access to the site is limited to the single driveway. Since this driveway cannot be improved to a public roadway, park dedicated in this location is unfeasible. The request was heard by the Park and Recreation Commission on September 27, 2021. The Commission concurred with staff and recommended the City Council accepted a fee in lieu of land dedication. Additionally, while a future trail is noted along HWY 96, there is significant highway easement to accommodate a roadside trail in the future. POSSIBLE ACTIONS The City Council has several available alternatives: A. Approve — If the Council finds that the information submitted is sufficient and that the preliminary plat and rezoning is consistent with the Comprehensive Plan, compliant with City code, and is not detrimental to the neighborhood, then the Council could move to approve the preliminary plat, final plat, and 1st reading of the rezoning ordinance with or without the following conditions: 1. The site shall be developed in substantial conformance with the following plans on file with the Community Development Department, except as may be modified by the conditions herein: • Preliminary plat Sheet S2 Dated 9/2/2021 • Grading, Drainage, & Erosion Control Plan Sheet C 1 Dated 8/27/21 2. The rezoning shall not become effective until after the approval of the final plat. 3. Materials may not be stored in the critical root zone of trees to be saved, nor may equipment or materials be leaned or stacked against trunks of trees identified to be saved. 4. All electrical and communications utility lines shall be buried. This shall be specified in the plans submitted for final plat approval. CPC Case 2021-54 Page 5 of 5 5. Drainage for this development shall not be directed onto adjacent properties. In the event drainage adversely effects adjacent properties, Jorg Hills Estate property owners shall be responsible for rectifying the drainage issues. 6. Prior to the release of the final plat, the developer shall submit to the City a shared driveway easement and maintenance agreement. The agreement shall be reviewed and approved by the City Attorney and, upon approval by the City, recorded against both properties. Proof of recording shall be submitted to the City. 7. The developer will be responsible for paying development fees based upon the net developable acreage of the project, which, for 2021, is $3,787.07 for Trout Stream Mitigation ("AUAR"). If the fees are not paid in 2021, the fees will be adjusted annually. The fees will be payable prior to release of the final plat for recording with Washington County. 8. In lieu of park and trail land dedication, the developer shall be required to pay a $2,000 park and a $500 trail dedication fee for each new home lot created. The fees will be payable prior to release of the final plat for recording with Washington County. B. Deny — If the City Council does not find that the preliminary plat or rezoning are consistent with the Comprehensive Plan, compliant with City code, and is detrimental to the neighborhood, the City Council could deny the requested actions. With the denial, the Council must state findings of fact to support such action. C. Table for more information. FINDINGS AND RECOMMENDATION Staff finds that, with certain conditions, the requests conform to City Code. Therefore, City staff and the Planning Commission recommend condition approval of the Preliminary and Final Plat requests with the conditions included in Alternative A, above, and recommend approval of the first reading of the rezoning ordinance. Attachments: Site Location Map ROW Map Existing Conditions Preliminary Plat Final Plat Grading, Drainage & Erosion Control Plan Preliminary Plat Resolution Final Plat Resolution Rezone Ordinance cc: Todd Ganz Gary Jorgenson 2214 122336 72 OAK GLEN] CRE �w9 The Birthplace of Minnesota N Site Location Map PID 17.030.20.33.0010 Subject Property Right -of -Way 0 90 180 360 Feet General Site Location .. .._..._ � r.,_.,_._.......1 i E' • I t• 'ti•A F ti .. s.,s.. =0.. ,. .....,. ..1 PLAN SYMBOLS EXISTING PROPOSED EXISTING PROPOSED CENTERLINE RIGHT-OF-WAY LINE CONSTRUCTION EASEMENT LINE PERMANENT LOT SECTION -900- 901.25 901 X W X BM WB 900 INTERMEDIATE INDEX GRADE BREAK INTERMEDIATE 901.25 SB 0 X INDEX W X 0 r _� OHE 0 W TREE SYMBOLS WB WB PROPERTY LINE CONSTRUCTION LIMITS CLEAR ZONE EXISTING CONTOURS PROPOSED CONTOURS BUILDING SETBACK EXISTING TREES SEDIMENT LOGS SILT FENCE WETLAND BOUNDARY EXISTING TREES (TO REMAIN) BENCH MARK / IRON MONUMENT LIGHT POLE / BOLLARD BUILDING RIPRAP EXISTING SOIL BORING ADDITIONAL SOIL BORING WETLAND BUFFER UTILITY SYMBOLS 1:›5(IS< MN< G EXISTING O H E OVERHEAD >IXISTING 1?ROPOSED PROPOSED ® O EXISTING EXISTING EXISTING G PROPOSED PROPOSED DS ELECTRIC POWER POLE STORM DRAIN LINE FLARED END SECTION CATCH BASIN MANHOLE WELL SEPTIC SYSTEM CLEANOUT AND MANHOLE SANITARY SEWER PROPOSED - I -4- WATERMAIN AND HYDRANT PROPOSED VALVE PROPOSED GAS METER 2" SPRINKLER LINE DOWNSPOUT LOCATION HATCH LEGEND o' EXISTING GRAVEL REMOVAL BITUMINOUS REMOVAL GRAVEL AVERAGED WETLAND BUFFER \\\\\\M\ 8 FOOT POND ACCESS ROAD TEMPORARY EROSION CONSTRUCTION EXIT CONCRETE PAVEMENT CONTROL BLANKET JORG HILLS ESTATE STILLWATER, MINNESOTA 1 / - / I HIGHWAY 96 2 • iO q/ 040 Nc , , , 407- , L i i i 0 50 100 200 FEET VICINITY MAP SEC. 20, T30, R20 WASHINGTON COUNTY, MINNESOTA NEAL AVENUE N NOT STATE HIGHWAY 96 SITE TO SCALE J_ CIVIL ENGINEER: RFC ENGINEEERING, INC. DAVID A. KRUGLER, P.E. 13635 JOHNSON ST. NE HAM LAKE, MN 55304 TEL. 763-862-8000 FAX 763-862-8042 LAND SURVEYOR: CORNERSTONE LAND SURVEYING, INC. DANIEL L. THURMES 1970 NORTHWESTERN AVE. SUITE #200 STILLWATER, MN 55082 TEL. 651-275-8969 FAX 651-275-8976 GEOTECHNICAL ENGINEER: NORTHERN TECHNOLOGIES, LLC DEBRA A. SCHROEDER, P.E. RYAN M. BENSON, P.E. 6160 CARMEN AVE. E. INVER GROVE HEIGHTS, MN 55076 TEL. 763-499-9175 FAX 651-389-4190 PLAN REVISIONS DATE SHEET NO. APPROVED 9/2/2021 C1, S2 DAK PROJECT LOCATION WASHINGTON COUNTY THE 2018 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION "STANDARD SPECIFICATIONS FOR CONSTRUCTION" AND THE 2018 EDITION OF THE "MATERIALS LAB SUPPLEMENTAL SPECIFICATIONS FOR CONSTRUCTION" SHALL GOVERN. ALL WORK SHALL BE DONE IN ACCORDANCE WITH THE 2018 EDITION OF THE STILLWATER, MINNESOTA GENERAL SPECIFICATIONS AND DETAIL PLATES FOR STREET AND UTILITY CONSTRUCTION. ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL CONFORM TO THE MMUTCD, INCLUDING FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL ZONE LAYOUTS. \DEX SHEET NO. DESCRIPTION 1 TITLE SHEET S1 EXISTING CONDITIONS S2 PRELIMINARY PLAT S3 FINAL PLAT C1 GRADING, DRAINAGE & EROSION CONTROL PLAN THIS PLAN CONTAINS 5 SHEETS ALL APPLICABLE FEDERAL, STATE AND LOCAL LAWS AND ORDINANCES WILL BE COMPLIED WITH IN THE CONSTRUCTION OF THIS PROJECT. I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF JHE STATE OF MINNESOTA. SIGNED AAA. DAVID A. KRUGLER DATE: 8 / 27 / 2021 REG. NO. 48768 I HEREBY CERTIFY THAT THE FINAL FIELD REVISIONS, IF ANY, OF THIS PLAN WERE MADE BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNED DATE: REG. NO. RFC ENGINEERING, INC. Consulting Engineers 13635 Johnson Street NE Telephone 763-862-8000 Ham Lake, MN 55304 Fax 763-862-8042 JOB NO. 1908 SHEET \O. 1 OF 5 SHEETS EXISTING LEGAL DESCRIPTION: POINT NUMBER ELEVATION w N 2104 900.4 12 DECID 2105 899 8 DECID 2106 898.1 8 DECID 2112 902.8 8TRI DECID 2115 904.3 8DBL DECID 2117 903.7 7 DECID 2118 904 7 DECID 2119 906.5 10 DECID 2120 906.5 6 DECID 2121 906.5 15 DECID 2122 905.6 9 DECID 2123 906.9 12 DBL DECID 2124 907.6 6CLUMP DECID 2125 906.4 6 DECID 2126 904.7 6DBL DECID 2127 905.1 9 DECID 2128 905.1 8CLUMP DECID 2129 905 10 DECID 2130 903.6 8 DECID 2131 903.6 12 DECID 2132 904.2 6 DECID 2133 904.7 6 DECID 2134 905.9 7 DECID 2135 907.1 12 DECID 2136 907.5 8DBL DECID 2137 908.2 8 DECID 2138 908.2 8 DECID 2139 908.2 9 DBL DECID 2140 908 30 DECID 2141 908 36 DECID 2147 901.1 10DBL DECID 2148 901.4 6DBL DECID 2180 901.9 8 DECID 2181 900.6 12 DECID 2208 897.6 9 MAPLE 2209 897.4 8 SPRUCE 2210 897.3 8 SPRUCE 2218 896.1 18 QUAD ELM 2219 895.5 15 MAPLE 2220 895.7 8 SPRUCE 2221 896.5 12 DBL MAPLE 2245 904.5 12 BIRCH 2264 907 8 DECID 2265 907.1 18 DECID 2268 907.4 36 DECID 2269 906 24DECID 2270 905.2 8 DECID 2271 904.7 8 DECID 2272 906.8 15 DECID 2273 909.6 12 MAPLE 2299 910.3 24 ELM 8987 900.7 17 CONIF 8988 900.3 12 CONIF 9045 903.6 15 CONIF 9046 903.4 13 CONIF 9103 901.9 18 MAPLE 9116 902.3 18 LOCUST 9125 903.6 SP9 CONIF 9127 905.3 16DBL MAPLE 9129 903.1 13 DECID 9166 904 11 SPRUCE 9167 904.2 10 SPRUCE 9168 904.2 10 SPRUCE 9175 907.4 9 SPRUCE 9177 906.5 10 DECID 9179 906.2 24 MAPLE 9187 906 9 SPRUCE 9189 905.2 9 SPRUCE 9221 896.6 8 DECID 9222 896.4 8 DECID 9223 896.2 8 DECID 9225 895.6 6 CONIF 9239 900.1 8 DECID 9241 899.1 9 DECID 9251 907.6 24DBL DECID 9278 909.1 9 DECID 9279 910 10 DECID 9280 909.7 10 DECID 9290 907.4 27 DECID 9291 910.9 15 SPRUCE 9292 910.7 27 DECID 9293 910.7 8 DECID 9294 910.7 8 DECID 9295 910.6 13 DECID 9296 910.7 13 DECID 9297 910.7 8 DECID 9298 910.5 8 DECID 9299 910.7 8 DECID 9300 910.7 11 DECID 9301 910.4 9 DECID 9302 910.1 9 DECID 9303 910.7 7 DECID 9304 910.6 7 DECID 9305 910.5 7 DECID 9306 910.5 24 DECID 9307 909 10 DECID 9308 908.1 11 DECID 9309 908.3 7 DECID 9310 909 8 DECID 9311 907.8 11 SPRUCE 9312 906.7 8 DECID 9313 906.4 8 DECID 9315 908 8 DECID 9316 907.6 22 DECID 9317 907.5 7 DECID 9318 907.5 7 DECID 9319 907.6 8 DECID 9320 907.7 6 DECID 9321 908.3 9 DECID 9322 907.8 6DBL DECID 9323 907.4 10 DECID 9324 907.6 6 DECID 9325 908.1 10 DECID 9326 908.1 9 DECID 9327 908.2 7 DECID 9328 908.4 7 DECID 9329 908.7 18 DECID 9330 907.8 18 DECID 9331 908.5 9 DECID 9332 909.2 7 DECID 9333 909.4 8 DECID 9334 909.5 11 DECID 9335 909.3 8 DECID 9336 909.2 7 DECID 9337 909.8 20 DECID 9338 908.9 6 DECID 9339 909 8 DECID 9340 909.1 8 DECID 9341 909.5 7 DECID 9342 909.2 8 DECID 9343 910.6 12 CLUMP DECID 9344 906.9 6 SPRUCE 9345 906.6 9 SPRUCE 9346 906.5 7 SPRUCE 9349 906.6 6 SPRUCE 9370 906.5 15 DECID 9385 910.7 24 DECID 9386 911 13 DECID 9393 914.2 10 SPRUCE 9396 912.5 8 SPRUCE 9397 910.6 11 CONIF 9398 910.5 9 CONIF 9399 910.2 8 CONIF 9402 910.3 9 DECID 9407 910.4 10 SPRUCE 9408 910.7 11 CONIF 14081 912 50 MAPLE 14082 913.9 50 MAPLE 14083 910.4 6 PINE 14084 910.6 6 PINE 14085 910.4 6 PINE 14086 910.7 6 PINE 14087 911 6 PINE 14088 911.4 6 PINE 14089 912.6 6 PINE 14090 913.3 6 PINE 14091 913.5 6 PINE 14092 914.6 6 PINE 14152 910.3 12 DECID 14153 910 24 DECID 14154 909.8 24 DECID 14172 907.7 16 DECID 14173 907.7 12 DECID 14174 907.7 10 DECID 14176 909.8 26 DECID 14177 910.5 10 DECID 14178 909.1 60 ROTTEI DECI D 14180 910.8 12 ELM ELM 14181 910.7 24 DECID I 0U --SB SSB 2 g00.01 0 r Z f eN X9 T.. q04 OU 906 X 904.3 TUG 0106 OU X 906.4 SOUND 1/2 INCH SON PIPE PsfARKED RLS 215718 904.4 00.1 897.9 V X8g6.7 X8ci6.5 r- X 6 7C0 co co �N4- v92cr 8 ro co TREES: 9221 8" 9222 V V ID CO co cs- X X X 902.9 210 P8" 2120--� 6" X 905.1 X907.0 0 X908.5 2121 15" X 905.3 OU X907.5 OU 2123 12"DBL X904.8 2112 8"TRPL 9 X902.6 '44 6 896 tfi m vqh �� 96 119239 9241 CC) V �=� 89s� I 8" 24 6"CLUMP 5 -,a\tl I I OU \C X905.1 6 2126 6"DBL 2127 q" 906.0 N O 2181 SB 4 12"w N p g02.33 ~ 3 't 90 Z Z L 0=0 I- 1_OSE Eca 7�/N U SLOES NOTE 904.2 yjam INCH I PIPE MARKED DENOTES SIGNIFICANT TREE AS LOCATED BY CORNERSTONE LAND SURVEYING, INC. ON 11-8-20 TYP. DECIDUOUS TREE POINT NUMBER 3307 IL, TREE SIZE TYP. CONIFEROUS TREE 3307 908 X 907.1 TU� 9, 329.78 X908.4 X910.1 -2135 12" 2134 2 8" -2138 9/0 2139 X906.2 X90 -''�2132 131 -� 1�2130 p i _8„ I v, 271 8" 21.9 0" X903.6 227Ri X 9L 6.2 903.2 904.9-- X 902.2 BL .2 '' 2269 24" X 906.6 912.3 - CS' 910.7 X'07.6 227 - 12" 0 64 2265 18" / C ANOUT - -- TO907.8 MH REFU' L=901.4 TOP=909.4 WATER 905.6 SOT=901.3 909.0 X909.7 2245 12"TRPL X909.7 X9 X 910.8 o0 NO OPTION 2299 4"EL X907.0 X907.1 907.9 X 907.7 ENTS X908.3 910 X9 0 N89°10 '57" 4 70.9 7 X 914.9 SEE SEPTIC NOTE X 912.6 OU X 913.0 0U X 913.8 914 iAl2 OU X 913.0 913.5 OU 141.19 X 915.3 14092 i_, NORTH LINE OF T 6"PINE OF THE NW I 916.0 14091 X 916.5 14489 6" NE 14172 6"PINE 4085 -7 6"PINE 14084 6"PINE 73 12" X908.2 X 908.3 I INCH IRON PIPE MAR LEGEND: • 0 0 or 1111 FOUND MONUMENT SET 1/2" IRON PIPE MARKED RLS NO. 25718 CABLE TV PEDESTAL AIR CONDITIONER ELECTRIC MANHOLE ELECTRIC METER ELECTRIC PEDESTAL ELECTRIC TRANSFORMER LIGHT POLE GUY WIRE POWER POLE GAS MANHOLE GAS METER TELEPHONE MANHOLE TELEPHONE PEDESTAL SANITARY CLEANOUT SANITARY MANHOLE CATCH BASIN STORM DRAIN FLARED END SECTION STORM MANHOLE CD 0 q10. *I4083 6"PINE 4152 2" X 910.3 4153 24" 4 X 909.2 X909.7 X 908.4 r-14174 10" X 916.3 X 916.7 X 916.8 X 911 f `r 1 � 1 Lf1 00 SB 13rrnn �q 10.30 910.0 X 910.4 50"MAPLE r 1 X 9115 ll1 910.9 X 9291 SP"I5 9293 8" 9292 27" 9294�, 8" X910.7 9295 13" 9297 9302 8" I9 03 X 913.5 /2 OF THE WI/2 OF SEC. 20, T30, R20. X 911.5 SB2-KSD--�� q 10.37 X910.6 14081 50"MAPLE ;r p / 1 A0 9343 12"CLUM 909.0 9" 9342 14180 8" X 908.7 FIRE DEPT. CONNECTION HYDRANT CURB STOP WATER WELL WATER MANHOLE WATER METER POST INDICATOR VALVE WATER VALVE BOLLARD FLAG POLE MAIL BOX TRAFFIC SIGN UNKNOWN MANHOLE SOIL BORING TRAFFIC SIGNAL . CONIFEROUS TREE DECIDUOUS TREE 14178 9346 E 46 902 UE UTV Ur - UT OLJ UG 11 ct? 904 INCH RON X 907.1 9334 9335 933 20" X910.2 SB3 -KS • 932 306 903.9 UNDERGROUND ELECTRIC UNDERGROUND CABLE TV UNDERGROUND FIBER OPTIC UNDERGROUND TELEPHONE OVERHEAD UTILITY UNDERGROUND GAS SANITARY SEWER STORM SEWER WATERMAIN FENCE CURB [TYPICAL] CONCRETE SURFACE BITUMINOUS SURFACE 0 938 CONCRETE- A TABLE 9398 9385 9393 X 908.3 8" X cr" X910.4 9332 9336 7' 9328 7" 9331 9327 X907 .8 9312 X 907 9311 SP II" spqm 9329 18" 9179 24"M 9127 NCH RON PIPE MARKED Xe111.11, FOUND 1/2 INCH IRON 9396 PIPE WEST LIN FOUND 110NUNEN 9408 9402 X 909.4 X 909.6 003. /3:°C)/\ < 9330 10" -9325 FOUND I RE -9323 cr 9167 -906.4 SPIO" 9189 9187 Jre X 904.2 9129 3" SHED ISTING USE =912.0 OAK GLEN ER EXISTING HOUSE X 906. 90 X 905.2 9166 9168 SP II" 90 13' EXISTING HOUSE x fr 116 902 FLOOR- Cm +90 9 006 I -BENCH NARK 9045 - v 901.2 SAN NH SAN 00.6 That part of East 1/2 of the West 1/2 Northwest 1/4 of Section 20, Township 30 North, Range 20 West, Washington County, Minnesota lying Northerly of the Northerly lines of Lot 10, Lot 11, and Lot 13 and the Westerly extension of the North line of said Lot 10 all in Block I, OAK GLEN 8th ADDITION, as monumented, and lying Northerly and Westerly of the Westerly lines of Lot I, Block 2, and Lot 3 and the Northerly extension of the Westerly line of said Lot I all in Block I, OAK GLEN I Oth ADDITION, as monumented, according to the plats on file in the office of the registrar of titles, Washington County, Minnesota, Stillwater Township. TITLE NOTES: The following surveying related exceptions appear on the Legacy Title as agent for Stewart Title Guarantee Company Title Commitment No. MN16650 dated October 30th, 2020. 1. Apparent driveway easement and maintenance agreement, with the Northerly neighbor (PID# 17.030.20.33.0010), allowing encroachment of the driveway and access to Dellwood Rd. N. AREA MORE OR LESS SLOPES 0% - 24% = NOT SHOWN 24% AND ABOVE = SHOWN HOWEVER NO AREAS RUN GREATER THAN 50' HORIZONTALLY. UNDERGROUND UTILITIES NOTES: THE UNDERGROUND UTILITIES SHOWN HAVE BEEN LOCATED FROM FIELD SURVEY INFORMATION AND EXISTING DRAWINGS. THE SURVEYOR MAKES NO GUARANTEE THAT THE UNDERGROUND UTILITIES SHOWN COMPRISE ALL SUCH UTILITIES IN THE AREA, EITHER IN SERVICE OR ABANDONED. THE SURVEYOR FURTHER DOES NOT WARRANT THAT THE UNDERGROUND UTILITIES SHOWN ARE IN THE EXACT LOCATION INDICATED ALTHOUGH HE DOES CERTIFY THAT THEY ARE LOCATED AS ACCURATELY AS POSSIBLE FROM THE INFORMATION AVAILABLE. THIS SURVEY HAS NOT PHYSICALLY LOCATED THE UNDERGROUND UTILITIES. GOPHER STATE ONE CALL LOCATE TICKET NUMBERS 203100793 AND 203100804. SOME MAPS WERE RECEIVED, WHILE OTHER UTILITIES DID NOT RESPOND TO THE LOCATE REQUEST. ADDITIONAL UTILITIES OF WHICH WE ARE UNAWARE MAY EXIST. CALL BEFORE YOU DIG! Gopher State One Call TWIN CITY AREA: 651-454-0002 TOLL FREE: 1-800-252-1166 EXISTING SEPTIC EXISTING SEPTIC AREA SHOWN PER EXISTING CLEANOUTS AND MANHOLES AS SHOWN ON SURVEY. SUPPLEMENTAL INFORMATION SHOWN PER SEPTIC SKETCH DATED 1-10-2002 BY EKILIN SOIL TESTING. LOCATION OF DRAIN FIELD AND PIPE ARE SURVEY NOTES: . BEARINGS ARE BASED ON THE WASHINGTON COUNTY COORDINATE SYSTEM NAD 1983. 2. UNDERGROUND UTILITIES SHOWN PER GOPHER STATE ONE CALL LOCATES AND AS-BUILTS PLANS PROVIDED BY THE CITY OF STILLWATER ENGINEERING 3. THERE MAY BE SOME UNDERGROUND UTILITIES; GAS, ELECTRIC, ETC. NOT SHOWN OR LOCATED. 4. SUPPLEMENTAL 2 FOOT CONTOURS OUTSIDE OF PARCEL BOUNDARIES SHOWN PER LIDAR CONTOUR DATA OBTAINED FROM THE DNR MNTOPO WEBSITE. NOT FIELD VERIFIED CONTACT: INTEGRITY LAND DEVELOPMENT, INC. ATTN: TODD GANZ PHONE: 612-369-2747 tdganz@gmail.com COUNTY/CITY: NORTH 0 40 80 REVISIONS: DATE 8-27-21 8-31-21 REVISION PRELIMINARY ISSUE NAME CHANGE I hereby certify that this plan was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the state of Minnesota. Date: 11-10-20 PROJECT LOCATION: 1 3 1 7 DELLWOOD RD. N. PID#200302022001 9 Suite #200 1970 Northwestern Ave. Stillwater, MN 55082 Phone 651.275.8969 dan@cssurvey CORNERSTONE LAND SURVEYING, INC. FILE NAME PROJECT NO. SURVTGO7 EXISTING CONDITIONS OU .4 I -C I • --SB SBI2 900.01 / I LA_ OU q04.4 00.1 8q5.6- q22I 80 q222 or 8" cr 00 A- X X co 0, CO V 906 X q04.3 00% X q06.4 OU OUND 1/2 INCH SON PIPE rIARKED RLS 718 8q5 6 N TREES: OU X q05.3 X q07.5 OU X q07.0 9 0 X q08.5 10DRAINAGE & UTILITY EASE ENT _2123 12"DEIL. 2120 ---- 6" s X q04.8 X q05.1 02.7 2148 210e g'1.0 °IOU ,-17‘' ci.°1)‘. 0 .„ I2105 8" 21061 Co I 8" A 0 0 \. 210 P8" 5 c) O q.i.q 02.0 2208 2013L X q02.6 INCH I cD‘ X q05.1 6 0,04-4 PIPE MARKED RLS 9232 2126 6"DEiL 2127 q" DENOTES SIGNIFICANT TREE AS LOCATED BY CORNERSTONE LAND SURVEYING, INC. ON 11-8-20 TYP. DECIDUOUS TREE SURVEY POINT NUMBER 3307 15" TREE SIZE TYP. CONIFEROUS TREE 3307 15" OU X q0 2130 8" 21 q 0 X q03.6 6.2 903.2 X q02.2 u _ / v / 4 / / V I/ \ X q07.1 clos DS HR IREEwDA y X q05 .4 OU 9,0 329.78 -2135 12" 2134 8" -2138 X0106.2 2132 I- - - - -1 2140 DRIVEWAY 1 30" I TO REMAIN I 214 •q07 .q 9 0 C51 q10.7 227 X q'S .2 226q 24X q06.6 " X 07 6 227 12" 111) 2265 64 C ANOUT - TO q07.8 MH - 0,\O • REFU L=q01.4 T0P=q0q.4 WATER q05.6 80T=q01.3 q0q.0 X clOg-7 2245 12"TRPL X q0q.7 xi X q10.8 Oc\° 22qq \-) 24"EL X q07.0 X0107.1 q07.q /._ r.... / / 910 xcl08.3 °OK 205, pAcE. 103 910 X q12.6 OU '313 0 _ j20' DRIVEWAY EASEMENT Ou X q13.8 N89°10 ' 57"W 171BY SEPARATE DOCUMENT I 94 SEE SEPTIC NOTE 470.97 140q I X q16.5 SEE .1"-. SEPTIC NOTE q16.7 r, 7 6 PI 40 6"PINE 14085 -1 6"PINE 14084 6"PINE 910. q278 14172 X0108.2 X q08.3 14083 6"PINE 14152 X q16.3 )016.7 X q16.8 X q11.1 X 6110.3 4153 24" q27q 0" 280 0" X q08.4 14174 10" Xq0q.2 X q0q.7 X q08.6 X q08.7 X q07.01 Xcl07.7 KAINAGE AND UTILIT2,1E0ASENE15144 24"DEIL SP6" q07 27" .o LE FOUN IAC1 IEPI X q07.3 8TP1-906 ch98'1- 10NUMIENTS LEGEND: • FOUND MONUMENT 0 SET 1/2" IRON PIPE MARKED RLS NO. 25718 ▪ CABLE TV PEDESTAL AIR CONDITIONER ELECTRIC MANHOLE ELECTRIC METER ELECTRIC PEDESTAL ELECTRIC TRANSFORMER LIGHT POLE GUY WIRE POWER POLE GAS MANHOLE GAS METER TELEPHONE MANHOLE TELEPHONE PEDESTAL SANITARY CLEANOUT SANITARY MANHOLE CATCH BASIN STORM DRAIN FLARED END SECTION STORM MANHOLE 32 14180 12"ELM 14177 0 X q08.5 / // / // //\/ L./1 I IS/1 V FIRE DEPT. CONNECTION HYDRANT CURB STOP WATER WELL WATER MANHOLE WATER METER POST INDICATOR VALVE WATER VALVE BOLLARD FLAG POLE MAIL BOX TRAFFIC SIGN UNKNOWN MANHOLE SOIL BORING TRAFFIC SIGNAL • CONIFEROUS TREE DECIDUOUS TREE 0134 Pq" FOUND I INCH IRON IRE--902 UE LITV UP UT OU LIG >> 141.19 X ql1.5 .1 10' DRAINAGE & TILITY EASEMENT 910.37 X q10.6 14082 50"MAPLE 50"MAPLE bo _Los\13 q343 12"CLUMP q33 20" 012q5 13" q2q7 q302 8" q 03 7 q342 8" q3 4 q2qq 7" 8" q30 0 X q10.6 q2q8 5133-K5 ioN08.5 q340 5" q34 I 7" q32I X q0q.8 306 4" 908 X q07 I 1 1 8. \ X q02 q UNDERGROUND ELECTRIC UNDERGROUND CABLE TV UNDERGROUND FIBER OPTIC UNDERGROUND TELEPHONE OVERHEAD UTILITY UNDERGROUND GAS SANITARY SEWER STORM SEWER WATERMAIN FENCE CURB [TYPICAL] CONCRETE SURFACE BITUMINOUS SURFACE Xq11.5 q" 1385 4 rSEPTIC AREA BY KLOEPPNER a" SERVICES & DESIGN LLC DATED 8-27-21 ill Xql0 .4I X41 X q11.5 X q08.3 --qui WATER -q14.1/" X SP 0' c, xi© FOUND 1/2 IN q3q6 I PIP I2°N P WEST LINE OAK GLEN 5P82.I- - 10TH ADDITION PER Xq10.2 q336 7" q328 7" q33 I X q07.8 q3 12 - 8" - - X q07. q3 II SP II" ql7q 24"M q127 16"DBL M 125 - spq.. y402 0 9/0 .v-1- q407 5 'S:0::c1.°5"L X q0q.4 X ;O. 3_116 X E ISTING USE _FLOOR =q12.0 =q08.4 324 .4 X/ 1q0133,..2,23 /010 5 S F1167PIO" I 0, ) FOUND INCH IRON PIPE MARKED RLS 9232 X q04.2 z X q06.q q168 5P II' FLOOR - -=q06.2 EXISTING HOUSE 01045 q166 ,t"o 15" 6 • 904 04P - -96 9- i3 - z >4 [BENCH MARK Li-NH=900.27 j z X q03.0 A , • -8q8 5 - SAN MH RIM=801q.0 INV= rBENCH MARK I:NH=905.65 /-- /\/ / //\/ V . / r' - A-- 1 AI I I SAN 00 .6 V=88q.2 EXISTING LEGAL DESCRIPTION: That part of East 1/2 of the West 1/2 Northwest 1/4 of Section 20, Township 30 North, Range 20 West, Washington County, Minnesota lying Northerly of the Northerly lines of Lot 10, Lot 11, and Lot 13 and the Westerly extension of the North line of said Lot 10 all in Block I, OAK GLEN 8th ADDITION, as monumented, and lying Northerly and Westerly of the Westerly lines of Lot I, Block 2, and Lot 3 and the Northerly extension of the Westerly line of said Lot I all in Block I, OAK GLEN I Oth ADDITION, as monumented, according to the plats on file in the office of the registrar of titles, Washington County, Minnesota, Stillwater Township. TITLE NOTES: The following surveying related exceptions appear on the Legacy Title as agent for Stewart Title Guarantee Company Title Commitment No. MN16650 dated October 30th, 2020. 1. Apparent driveway easement and maintenance agreement, with the Northerly neighbor (PID# 17.030.20.33.0010), allowing encroachment of the driveway and access to Dellwood Rd. N. DEVELOPMENT DATA TOTAL PARCEL AREA = 165,600 SQ.FT./ 3.80 ACRES. PROPOSED LOT 1, BLOCK 1 = 119,872 SQ. FT. / 2.75 ACRES PROPOSED LOT 2, BLOCK 1 = 45,728 SQ. FT. / 1.05 ACRES SLOPES SLOPES: 0% - 24% = NOT SHOWN 24% AND ABOVE = SHOWN HOWEVER NO AREAS RUN A GREATER THAN 50' HORIZONTALLY. UNDERGROUND UTILITIES NOTES: THE UNDERGROUND UTILITIES SHOWN HAVE BEEN LOCATED FROM FIELD SURVEY INFORMATION AND EXISTING DRAWINGS. THE SURVEYOR MAKES NO GUARANTEE THAT THE UNDERGROUND UTILITIES SHOWN COMPRISE ALL SUCH UTILITIES IN THE AREA, EITHER IN SERVICE OR ABANDONED. THE SURVEYOR FURTHER DOES NOT WARRANT THAT THE UNDERGROUND UTILITIES SHOWN ARE IN THE EXACT LOCATION INDICATED ALTHOUGH HE DOES CERTIFY THAT THEY ARE LOCATED AS ACCURATELY AS POSSIBLE FROM THE INFORMATION AVAILABLE. THIS SURVEY HAS NOT PHYSICALLY LOCATED THE UNDERGROUND UTILITIES. GOPHER STATE ONE CALL LOCATE TICKET NUMBERS 203100793 AND 203100804. SOME MAPS WERE RECEIVED, WHILE OTHER UTILITIES DID NOT RESPOND TO THE LOCATE REQUEST. ADDITIONAL UTILITIES OF WHICH WE ARE UNAWARE MAY EXIST. CALL BEFORE YOU DIG! Gopher State One Call TWIN CITY AREA: 651-454-0002 TOLL FREE: 1-800-252-1166 EXISTING SEPTIC EXISTING SEPTIC AREA SHOWN PER EXISTING CLEANOUTS AND MANHOLES AS SHOWN ON SURVEY. SUPPLEMENTAL INFORMATION SHOWN PER SEPTIC SKETCH DATED 1 -1 0-2002 BY EKILIN SOIL TESTING. LOCATION OF DRAIN FIELD AND PIPE ARE APPROXIMATE. SURVEY NOTES: . BEARINGS ARE BASED ON THE WASHINGTON COUNTY COORDINATE SYSTEM NAD 1983. 2. UNDERGROUND UTILITIES SHOWN PER GOPHER STATE ONE CALL LOCATES AND AS-BUILTS PLANS PROVIDED BY THE CITY OF STILLWATER ENGINEERING DEPARTMENT. 3. THERE MAY BE SOME UNDERGROUND UTILITIES; GAS, ELECTRIC, ETC. NOT SHOWN OR LOCATED. 4. SUPPLEMENTAL 2 FOOT CONTOURS OUTSIDE OF PARCEL BOUNDARIES SHOWN PER LIDAR CONTOUR DATA OBTAINED FROM THE DNR MNTOPO WEBSITE. NOT FIELD VERIFIED V; I-1 I I_ I_ E MA -I- E PRELIMINARY PLAT CONTACT: INTEGRITY LAND DEVELOPMENT, INC. ATTN: TODD GANZ PHONE: 612-369-2747 tdganz@gmail.com COUNTY/CITY: NAIAS I-1 I NJGNJ l__J I 5-1- 1 I_ NORTH 0 40 80 REVISIONS: DATE 8-27-21 8-31-21 9-1-21 9-2-21 REVISION PRELIMINARY ISSUE NAME CHANGE DRIVEWAY EASEMENT REVISE SEPTIC CERTIFICATION: I hereby certify that this plan was prepared by me, or under my direct supervision, and that I am a duly Licensed Land Surveyor under the laws of the state of Minnesota. Daniel L. Thurmes Registration mber: 25718 Date: 1 1-10-20 PROJECT LOCATION: 1317 DELLWOOD RD. N. PID#200302022001 9 1 Suite #200 1970 Northwestern Ave. Stillwater, MN 55082 Phone 651.275.8969 dan@cssurvey .net CORNERSTONE LAND SURVEYING, INC. FILE NAME PROJECT NO. SURVTGO7 TG20007 PRELIMINARY PLAT S 2 JORG HILLS ESTATE NW CORNER OF SEC. 20, T30, FOUND WASHINGTON COUNTY CAST IRON MONUMENT 589 °10'57"E _--- 654.03 A - LO (0 O LO CO i CENTERLINE OF STATE / ALIGNWI"IENr O' 96 PER MNDOT / • • FOUND 1/2 INCH 120N PIPE MARKED RLS 25718 / / 1 329.78 / /, /, '\ / / , ^ , n / '� v Y / = — ///, / ; /-1 /-1 i / / / Y V \ L A / \V/ / // HWY RIGHT OF WAY PER BOOK 205, PAGE 103 / N89°10'57"W 470.9E 1 � 1 L- \\ 1 A 1 , I I I I I I I I I I I I I I I I I I I I I I ► 1 I I I I I I Y =1 I� - I I� co I I-� uNi l I m M I Iz I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I N OUND 1 /2 NC 20v P E "3.2<=2) P_5 023E DRAINAGE AND UTILITY EASEMENT 352.77 -- NORTH LINE OAK GLEN 8TH \\./ /ADDITION PER FOUND MONUMENTS 1 /-i /1 �c/ /--,/ /-- /\/I /t / 7 -,/ /i i / L /1 / /'.//V DRAINAGE AND UTILITY EASEMENTS ARE SHOWN AS THUS: (NOT TO SCALE) --10I-J 5 BEING 10 FEET IN WIDTH AND ADJOINING PLAT BOUNDARIES AND BEING 5 FEET IN WIDTH AND ADJOINING LOT LINES UNLESS OTHERWISE SHOWN ON THE PLAT. l V\ 471.62 S89°04 '22"E -HOUND 1/2 INCH 120N PIPE MARKED 2LS P232 FOUND I/2 INCH 120N PIPE tlY_3 NORTH 0 40 80 SCALE: 1 INCH = 40 FEET SCALE IN FEET L _, NORTH LINE OF THE NW OF THE E I/2 OF THE WI/2 1/4 OF SEC. 20, T30, 220. 2 118.85 0 N 1/4 CORNER OF SEC. 20, --�' T30, R20, FOUND WASHINGTON COUNTY STONE MONUMENT FOUND 1/2 I ---INCH IRON 1 PIPE 1 I I I 1 1 S89°10'57"E ii -----_ 1491.13 -- \ \1 - FOUND 1/2 I INCH IRON PIPE WEST LINE OAK GLEN ------ I0TH ADDITION PER J ,ork-- FOUND MONUMENTS 6' ll v FOUND 1/2- INCH I20N PIPE MARKED NLS 9232 0 0 THE ORIENTATION OF THIS BEARING SYSTEM IS BASED UPON THE OF THE NW 1/4 OF SECTION 20, T30, R20 WHICH IS ASSUMED TO HAVE THE BEARING OF N89°10'57"W. p DENOTES SET 1/2 INCH X 18 INCH IRON PIPE MARKED R.L.S. 25718 UNLESS OTHERWISE INDICATED. • DENOTES FOUND 1/2 INCH IRON PIPE MARKED AS SHOWN. KNOW ALL PERSONS BY THESE PRESENTS: That Gary Jorgensen and June E. Jorgensen, husband and wife, fee owners, of the following described property situated in the County of Washington, State of Minnesota, to wit: That part of East 1/2 of the West 1/2 Northwest 1/4 of Section 20, Township 30 North, Range 20 West, Washington County, Minnesota lying Northerly of the Northerly lines of Lot 10, Lot 1 1 , and Lot 13 and the Westerly extension of the North line of said Lot 10 all in Block I, OAK GLEN 8th ADDITION, as monumented, and lying Northerly and Westerly of the Westerly lines of Lot I, Block 2, and Lot 3 and the Northerly extension of the Westerly line of said Lot I all in Block I, OAK GLEN I Oth ADDITION, as monumented, according to the plats on file in the office of the registrar of titles, Washington County, Minnesota, Stillwater Township. Have caused the same to be surveyed and platted as JORG HILLS ESTATE and does hereby dedicate to the public for public use forever the easements created by this plat for drainage and utility purposes only. In witness whereof said Gary Jorgensen and June E. Jorgensen, husband and wife, have hereunto set their hands on this day of , 202___. Gary Jorgensen June E. Jorgensen STATE OF MINNESOTA COUNTY OF WASHINGTON The foregoing instrument by Gary Jorgensen and June E. Jorgensen was acknowledged before me on this day of , 202___, on behalf of the company. (SIGNATURE) (PRINT) Notary Public County, Minnesota My Commission Expires January 31, 2025 I, Daniel L. Thurmes, do hereby certify that I have surveyed and platted or directly supervised the surveying and platting of the property described on this plat as HEIFORT HILLS ESTATE 2ND ADDITION; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on the plat have been correctly set; that all water boundaries and wet lands as of this date, as defined in Minnesota Statutes Section 505.01, Subd. 3, are shown and labeled; and all public ways are shown and labeled on this plat. Dated this day of , 202 . Daniel L. Thurmes, Licensed Land Surveyor, Minnesota License No. 25718 STATE OF MINNESOTA COUNTY OF WASHINGTON The foregoing Surveyor's Certificate was acknowledged before me on this day of , 202___, by Daniel L. Thurmes, Licensed Land Surveyor. (signature) (print) Notary Public, Dakota County, Minnesota My Commission Expires January 31, 2025 VICINITY MAP (STATE HWY NO 96) DELLWOOD RD. N. (NOT TO SCALE) NEAL AVE. N w c5 < J MCKUSICK RD. N. (CO. RD. NO. 64) 2' 0 PLANNING AND ZONING COMMISSION OF THE CITY OF STILLWATER The foregoing plat of JORG HILLS ESTATE was approved and accepted by the Planning and Zoning Commission of the City of Stillwater, Minnesota, this day of , 202____. By its Chairperson By its Secretary CITY COUNCIL OF THE CITY OF STILLWATER This plat of JORG HILLS ESTATE was approved by the City Council of the City of Stillwater, Minnesota, this day of 202___ and hereby certifies compliance with all requirements as set forth in Minnesota Statutes, Section 505.03, Subd. 2 By , Mayor By , Clerk WASHINGTON COUNTY SURVEYOR Pursuant to Chapter 820, Laws of Minnesota, 1971, and in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this day of , 202 By By Washington County Surveyor WASHINGTON COUNTY AUDITOR/TREASURER Pursuant to Minnesota Statutes, Section 505.021, Subd. 9, taxes payable for the year 202___, on the land hereinbefore described, have been paid. Also pursuant to Minnesota Statutes, Section 272.1 2, there are no delinquent taxes and transfer entered, on this day of 202 By Washington County Auditor/Treasurer By Deputy WASHINGTON COUNTY RECORDER Document Number I hereby certify that this instrument was recorded in the Office of the County Recorder for record on this day of 202___, at o'clock ____. M., and was duly recorded in Washington County Records. By Washington County Recorder Deputy 2' By CORNERSTONE SEC. 20, TWP. 30, RNG. 20, WASHINGTON COUNTY, MN LAND SURVEYING, INC. NOTES: RIGHT OF WAY PER BOOK 205, PAGE 103 /I OHE / / - O — i / — J OHE CO 0 v \9q5/// /// \\ v „i\ OHE / co / \ \ :v: / I 44 / / I I �4 /\ ( 2 \ - r, �II I 1 — .p ,,,,, 2 ,'�'C/ 167 it\ \ _."- \\ \ 7 1 .zi v i 7 , ) —908 \\ \ 'c'' 0 0 /0T' , 1 1 7 / — "A . / Av.. 1 ,I /( /k \b .'\ / / , 1)1 (111HV \\ III 1 1 7---- ---- \\ _' I 11', ��\- 1 'I, '`\)>\(\ 91 '\\ \ _ ` \/ 09 \`� `\ \ 910 �\ \/ ,----)---) -\ \ \ \ \ `1 \ \ \ I k) < `P� -J1 \ l �1 I SB-4 \ ,� a I 4 c \' `\ 1/ Z r ,S j / / / 1 EXI�II�G\ \ , \,sr WATER \ \ 1 TO II I.4) � � � \ LI// ,9 9 AD 7 / / ij� - 2 -gp3�9°%� J / '° TILITY D X / '') e 6. / i� i �i/ /// 911'FIS MEN T \\((--, ` -7----7-- = �� ,___-___ t2 OHE�� OHE / OHE I — OHE- 5 1—� OHE 9 _e)-- 1 ,/ / J� ---- _ I \ \ \ \ `t'= 48' PROPOSED -� f i w4 � DRIVEWAY �/9°ii \ \ EASEMENT \\ \ `-h \� \ ' �— ter: \ \ \ ) ) \\\\�\ * c () E9 \ \ 7 \\ \\ \\ OHE // / � GP�G� G UGE ''(/GE / �I I N i /°' \ \ \ I\ //' ;r O S\ -- \ \o \ c&\ \ \ I )cI STI;N G 4\ I S PI a; TO' N� \ 903 I REM�AII� i 1, Tr: \\ i N N A\N ,\(/ /\>\ \ / J/ \ / 2 / � \ /// 7 • 100' T.Hi9O°496 R/W SETBA6K EXISTING W 17 so 906 9by' LL 1rQ REMAIN/ 7 PROPOS- EASEMENT LINE 147, PROPOSED PROPERTY O SB/2A LINE 2 905 900 909 T GAS — — 913 — 914 OHE DlciE 150' T.H. 96915CL SETBACK 1 II I I I SHORELAADB 13i I LIMITS / II / / 4/////// //// 3 910.1 00 0, x 907.4/) 913 OHE CD 96 2 _;c 903 ft: 2. 3. 4. 5. 6. 7. 8. 9. 10. 12. 13. 14. 1 6. 17. 18. 19. 20. 21. 22. 23. 24. THE GRADING CONTRACTOR IS RESPONSIBLE FOR THE STRIPPING AND STOCKPILING OF TOPSOIL. TOPSOIL SHALL BE STOCKPILED IN AREAS DESIGNATED BY THE ENGINEER. COVER OR SEED ALL STOCKPILE AREAS. ALL DISTURBED AREAS TO BE SEEDED, MULCHED AND FERTILIZED WITHIN 7 DAYS OF ROUGH GRADING. *SEE SWPPP AND THE PHASING AND CONSTRUCTION GRADING PLAN FOR DETAILS. NO CONSTRUCTION ACTIVITY TO BEGIN PRIOR TO SILT FENCE PLACEMENT. AREAS USING SEDIMENT LOGS WILL BE PLACED AS THE SECOND LAYER OF PERIMETER CONTROL BEHIND THE SILT FENCE, CLOSEST TO THE PROTECTION AREA SILT FENCE CANNOT BE REMOVED UNTIL RCWD HAS DETERMINED ALL DISTURBED AREAS ARE FULLY STABILIZED. EROSION CONTROL BLANKET CANNOT BE REMOVED. ALL GRADING OPERATIONS SHALL BE CONDUCTED IN A MANNER TO MINIMIZE THE POTENTIAL FOR SITE EROSION. SEDIMENT TRACKED ONTO THE STREET FROM CONSTRUCTION ACTIVITIES WILL BE REMOVED ON A DAILY BASIS. WHEREVER CONSTRUCTION VEHICLE ACCESS ROUTES INTERSECT PAVED PUBLIC ROADS, PROVISIONS MUST BE MADE TO MINIMIZE THE TRANSPORT OF SEDIMENT(MUD) BY RUNOFF OR VEHICLE TRACKING ONTO THE PAVED ROAD SURFACE, THE ROADS SHALL BE CLEANED THOROUGHLY AT THE END OF EACH DAY. SEDIMENT SHALL BE REMOVED FROM ROADS BY SHOVELING OR SWEEPING AND BE TRANSPORTED TO A SEDIMENT CONTROLLED DISPOSAL AREA. STREET WASHING SHALL BE ALLOWED ONLY AFTER SEDIMENT IS REMOVED IN THIS MANNER. THE GRADING CONTRACTOR SHALL PROVIDE ALL EROSION CONTROL MEASURES CALLED FOR ON THE PLANS, WHICH MAY INCLUDE SILT FENCE AND ROCK EXITS, WHICH SHALL BE CONSTRUCTED AND MADE SERVICEABLE PRIOR TO COMMENCING ANY GRADING OPERATIONS. ALL EROSION FACILITIES SHALL BE MAINTAINED BY THE CONTRACTOR DURING GRADING OPERATIONS AND UNTIL AFTER TURF IS ESTABLISHED. IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO DISPOSE OF LEGALLY AND OFF -SITE, ALL TREES, STUMPS, BRUSH OR OTHER DEBRIS FROM REMOVALS OR ANY DEBRIS THAT EXISTS WITHIN THE CONSTRUCTION AREAS. ALL GRADED SLOPES SHALL NOT EXCEED 4:1 . THE CONTRACTOR SHALL VERIFY LOCATION AND ELEVATIONS OF ALL UNDERGROUND UTILITIES AND CONNECTION POINTS AND ELEVATIONS PRIOR TO CONSTRUCTION, WITH RESPECTIVE UTILITY COMPANIES, CITY , STATE AND COUNTIES. ALL INFILTRATION AREAS MUST BE INSPECTED TO ENSURE THAT NO SEDIMENT FROM ONGOING CONSTRUCTION ACTIVITY IS REACHING THE INFILTRATION AREA AND THIS AREA IS PROTECTED FROM COMPACTION DUE TO CONSTRUCTION EQUIPMENT DRIVING ACROSS THE INFILTRATION AREA. PIPE OUTLETS MUST BE PROVIDED WITH ENERGY DISSIPATION WITHIN 24 HOURS OF CONNECTION TO SURFACE WATER. TREE PROTECTION CONSISTING OF SNOW FENCE OR SAFETY FENCE INSTALLED AT THE DRIP LINE SHALL BE IN PLACE PRIOR TO THE BEGINNING OF ANY GRADING OR DEMOLITION WORK AT THE SITE. GRADES SHOWN IN PAVED AREAS REPRESENT FINISH ELEVATION. ALL CONSTRUCTION SHALL BE PREFORMED IN ACCORDANCE WITH STATE AND LOCAL STANDARD SPECIFICATIONS FOR CONSTRUCTION. AT THE COMPLETION OF THE PROJECT AND PRIOR TO TURF ESTABLISHMENT, THE CONTRACTOR SHALL DE -COMPACT THE SOILS IN AREAS THAT WERE DISTURBED AS A RESULT OF CONSTRUCTION ACTIVITIES. DECOMPACTION SHALL CONSIST OF RIPPING, CULTIVATING, OR SCARIFING THE TOP 12" IN ATTEMPT TO IMPROVE THE INFILTRATION CHARACTERISTICS OF THE SOILS. THE CONTRACTOR SHALL USE LOW IMPACT EARTH MOVING EQUIPMENT TO PREVENT COMPACTION OF THE UNDERLYING SOILS FOR BOTH TEMPORARY AND FINAL GRADING AND SMOOTHING OF THE TOPSOIL PRIOR TO SEEDING. PAYING FOR DECOMPACTION SHALL BE FOR THE PRICE QUOTED IN THE CONSTRUCTION CONTRACT. SPECIFICATIONS THAT APPLY ARE THE CITY OF STILLWATER, WASHINGTON COUNTY, MNDOT AND BROWN'S CREEK WATERSHED DISTRICT UNLESS OTHERWISE NOTED. THE CONTRACTOR SHALL PROVIDE ALL DUST CONTROL. THE COST SHALL BE INCIDENTAL TO THE PROJECT. HYDROLOGIC SOIL GROUP TYPE A AND B WILL BE RETAINED, STOCKPILED, STABILIZED AND USED IN POST CONSTRUCTION INFILTRATION BASINS. IF C OR D SOILS ARE FOUND IN THE INFILTRATION BASIN, THEY WILL BE REMOVED AND REPLACED WITH A OR B SOILS. DEWATERING IS NOT ANTICIPATED DUE TO GROUNDWATER ELEVATION, IF DEWATERING DOES OCCUR IT MUST BE APPROVED BY THE WATERSHED. DEWATERING AND DRAINING NOTES: • CONTRACTOR SHALL USE SKIMMERS AND FILTERS PER MANUFACTURERS RECOMMENDED PROCEDURES. • DEWATERING SHALL TAKE PLACE AFTER SEDIMENT HAS SETTLED. • CONTRACTOR SHALL PREVENT EROSION AND SCOUR AT DISCHARGE POINTS THROUGH THE USE OF AN ENERGY DISSIPATION DEVICE. • DEWATERING MUST AVOID NUISANCE CONDITIONS. LEGEND TREES TO REMAIN TREES TO REMOVE BUILDING SETBACKS .416 FEET 60 CENTERPOINT ENERGY (763) 323-2760 GOPHER STATE ONE in CALL 800-252-1166 651-454-0002 DATE REVISION HISTORY MISC REVISIONS 9/2/21 LOOKOUT GRADING I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED PROFESSIONAL DATE 8/27/21 • F NGINEERIN , IN onsulting Engineers 13635 Johnson Street Ham Lake, MN 55304 Telephone 763-862-8000 Fax 763-862-8042 JORG HILLS ESTATE GRADING, DRAINAGE 8c EROSION CONTROL PLAN DWG: 1908 GRADING 1 DATE: 08/27/21 JOB NUMBER: 1908 SHEET: C1 OF 5 FILE: 35-2-105 REG. NO. 48768 DESIGN BY: DAK DRAWN BY: DAK CHECKED BY: TPC RESOLUTION NO. 2021- CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING A PRELIMINARY PLAT FOR JORG HILLS ESTATE CASE NO. 2021-54 WHEREAS, Todd Ganz of Integrity Land Development has applied for Preliminary Plat approval of Jorg Hills Estate, a 2-lot residential subdivision to be located at 13187 Dellwood Road North, legally described on Exhibit A ("Property"); and WHEREAS, the Property subject to the terms of this Resolution is shown in Exhibit B; and WHEREAS, on September 22, 2021 the Planning Commission for the City of Stillwater held a public hearing on the preliminary plat for JORG HILLS ESTATE and took testimony from the public; and WHEREAS, on October 27, 2021 the Planning Commission voted 7-0 to recommend approval to the City Council; and WHEREAS, on November 9, 2021 the City Council held a public hearing on the requests and found them to be substantially consistent with City development standards and the Stillwater Comprehensive Plan Comprehensive; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the Preliminary Plat request for Jorg Hills Estate with the following conditions: 1. The site shall be developed in substantial conformance with the following plans on file with the Community Development Department, except as may be modified by the conditions herein: • Preliminary plat Sheet S2 Dated 9/2/2021 • Grading, Drainage, & Erosion Control Plan Sheet C 1 Dated 8/27/21 2. The rezoning shall not become effective until after the approval of the final plat. 3. Materials may not be stored in the critical root zone of trees to be saved, nor may equipment or materials be leaned or stacked against trunks of trees identified to be saved. 4. All electrical and communications utility lines shall be buried. This shall be specified in the plans submitted for final plat approval. 5. Drainage for this development shall not be directed onto adjacent properties. In the event drainage adversely effects adjacent properties, Jorg Hills Estate property owners shall be responsible for rectifying the drainage issues. 6. Prior to the release of the final plat, the developer shall submit to the City a shared driveway easement and maintenance agreement. The agreement shall be reviewed and approved by the City Attorney and, upon approval by the City, recorded against both properties. Proof of recording shall be submitted to the City. 7. The developer will be responsible for paying development fees based upon the net developable acreage of the project, which, for 2021, is $3,787.07 for Trout Stream Mitigation ("AUAR"). If the fees are not paid in 2021, the fees will be adjusted annually. The fees will be payable prior to release of the final plat for recording with Washington County. 8. In lieu of park and trail land dedication, the developer shall be required to pay a $2,000 park and a $500 trail dedication fee for each new home lot created. The fees will be payable prior to release of the final plat for recording with Washington County. Enacted by the City Council of the City of Stillwater, Minnesota this 9th day of November, 2021. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Exhibit A Legal Description That part of East %2 of the West %2 Northwest'/4 of Section 20, Township 30 North, Range 20 West, Washington County, Minnesota lying Northerly of the Northerly lines of Lot 10, Lot 11, and Lot 13 and the Westerly extension of the North line of said Lot 10 all in Block 1, OAK GLEN 8th ADDITION, as monumented, an lying Northerly and Westerly of the Westerly lines of Lot 1, Block 2, and Lot 3, and the Northerly extension of the Westerly line of said Lot 1 all in Block 1, OAK GLEN l Oth ADDITION, as monumented, according to the plats on file in the office of the registrar of titles, Washington County, Minnesota, Stillwater Township. Exhibit B 251.3 olimmilii, 2523 2521 �25 ii. in � • w 3A f � w C7. Y ¢O,,23.„ 1. rr �y A � ...� .•ems nF1 STL 2 I i .•-: �'18821I27� SWENSON STREET `I ...T e&� +� i, 10e. 7,7. Ir• 6 ; 2 3 ,1943 ig23 `1l The 9irVtplace 'water M Mlnnesda 1 9r.- n 1 03�.q ssa _ �:°j w31Q 233Q�-7Q 4' - .."�•I�iw`.T .. • 575 a• w `�S�QQ € saga" 2 s_ /t ! _ . ': del :;'• 0 `7 ' S .r i- IF Ci\I,:-a44-. 55 Site Location 13187 Dellwood Rd N •C.(Fjvr . Z 51 k C T `-.1.. ,.. 3i 1 .. y .. �. J • 33 :r 1 •• • �e'f. J '7 83 Y.1 0 ITO 3S0 Fee[ 22QQ A R�V� . 2�1 - iir s ,,• 157 IS • " 2101 f INII IF4': - 'V7 ` 41_ ilk7Callir.5i. +'` .`.■1.1 .1 ■■ , ■III4.JY 1 AI.J .. - 193Q 1970 Q+ ..~ ,. a u r+-... y sd� 1 � • x• + i3Njp5' 7931 .•1; A.•74, V. . $ ^ 193Q a1995 ��` .......0�y�r EL.-! _. _�� _i I11 1 . ■+. , `` •,ii:1l!; I ., ), ` 2 LJIs' III-�'I•.-.!I�! �•�I v: �+1I1�■ �i .1- -- RESOLUTION CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA A RESOLUTION APPROVING FINAL PLAT FOR JORG HILLS ESTATE CASE NO. 2021-54 WHEREAS, Todd Ganz of Integrity Land Development made application for the approval of the Final Plat known as JORG HILLS ESTATE; and WHEREAS, on September 22, 2021 the Planning Commission for the City of Stillwater held a public hearing on the preliminary plat and rezoning requests for JORG HILLS ESTATE and took testimony from the public; and WHEREAS, on October 27, 2021 the Planning Commission voted 7-0 to recommend approval to the City Council; and WHEREAS, on November 9, 2021 the City Council held a public hearing on the requests and found them to be substantially consistent with City development standards and the Stillwater Comprehensive Plan Comprehensive; and WHEREAS, on November 9, 2021 the City Council reviewed the Final Plat and plans for JORG HILLS ESTATE and found them to be consistent with the preliminary plat and plans. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Stillwater hereby approves the Final Plat JORG HILLS ESTATE with the following condition of approval: 1. The Final Plat shall not become effective until after the rezoning of the property has occurred. Enacted by the City Council of the City of Stillwater, Minnesota the 9th day of November, 2021. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Exhibit A Legal Description That part of East 1/2 of the West 1/2 Northwest 1/4 of Section 20, Township 30 North, Range 20 West, Washington County, Minnesota lying Northerly of the Northerly lines of Lot 10, Lot 11, and Lot 13 and the Westerly extension of the North line of said Lot 10 all in Block 1, OAK GLEN 8th ADDITION, as monumented, an lying Northerly and Westerly of the Westerly lines of Lot 1, Block 2, and Lot 3, and the Northerly extension of the Westerly line of said Lot 1 all in Block 1, OAK GLEN 10th ADDITION, as monumented, according to the plats on file in the office of the registrar of titles, Washington County, Minnesota, Stillwater Township. Exhibit B ORDINANCE 2021 CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA AN ORDINANCE AMENDING THE STILLWATER CITY CODE SECTION 31-300 ENTITLED ESTABLISHMENT OF DISTRICTS BY REZONING APPROXIMATELY FOUR ACRES TO RB, TWO-FAMILY RESIDENTIAL Case No. 2021-54 The City Council of the City of Stillwater, Washington County, Minnesota, does ordain: Section 1. The zoning of the following property, legally defined on Exhibit A and visually represented in Exhibit B is hereby amended to RB, Two -Family Residential. Section 2. This Ordinance shall be in full force and effect from and after publication according to law. Section 3. This Ordinance shall not be published until the Final Plat for Jorg Hills Estate is approved by the City Council. Section 4. In all other ways the Stillwater City Code shall remain in full force and effect. Adopted by the City Council this 16th of November, 2021. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Exhibit A Legal Description That part of East %2 of the West %2 Northwest 1/4 of Section 20, Township 30 North, Range 20 West, Washington County, Minnesota lying Northerly of the Northerly lines of Lot 10, Lot 11, and Lot 13 and the Westerly extension of the North line of said Lot 10 all in Block 1, OAK GLEN 8th ADDITION, as monumented, an lying Northerly and Westerly of the Westerly lines of Lot 1, Block 2, and Lot 3, and the Northerly extension of the Westerly line of said Lot 1 all in Block 1, OAK GLEN 10th ADDITION, as monumented, according to the plats on file in the office of the registrar of titles, Washington County, Minnesota, Stillwater Township. EXHIBIT B iiimpiiiii, 2521. 3325 gam ' r .>: '' .. ii, P!.UI •gg• !23&l % J _C7 Y 6 L2339€''2403 A. ;.40410.��� 5E> • ' 41FN`- s'i• - b . J '. R 1943 ;sz-- I2523 [sal The 9irlhpiaw lvvater ,.., 41 Mirmeada 109 '°SV .�'k �, jj[[{{ -4 2310 23 rD ` E` . :.. • .. .._ 77 �. •: ` �2420 j• ig• .!i,fa 'i-1920 saa •• ' 4 • r 4Fj� .- OAK GLEN LANE C�351 e ' .• i241 [F , J f _ YI , ii•., 'i . •I _II � 4. t• I 202 •" : i.- 1921 is.,1• 1 5j 1 4ti� 21 `' GGyE , '. Ii:3•~' @o • �2230 _ z 55 w �: � .., of; Site Location 13187 Dellwood Rd N 0 I70 .0 .Fee[ a 2.200 ^ OR J.2171 ,I.. 472': ,;. . - EEIREIZ "itCR p.e •• . . vz151 �.4 • .. . n' j--2131 •- e 21012f38+x r• ■? • i f Q. :,t. / `!. ■ p�yIyy'IY1t, Z�17r11�11'�y�x�If :I•,_ f•ti: '11r ` klikkv ��ic. 71== nTrTiIlL- .— 11,-- -. - jY , • A 13.11��1 I�` _ *TL•`'. ' + - it ; i .i A -AI !■."ice -- d 1960 1970 ... 2[YIO' rho ' ,y -'. ►�: I11 1 + t - ii + •.: ��' Uwater THE RTHPLACE O F M i N N E S 0 1 A PLANNING REPORT TO: City Council MEETING DATE: 11/09/2021 REQUEST: Chestnut Street Plaza Updates and Change Orders LOCATION: Chestnut Street (South of Main Street, North of Lift Bridge) DISTRICT: CBD: Central Business District REPORT BY: Tim Gladhill, Community Development Director INTRODUCTION In 2020, the City Council authorized design services with TKDA for the Chestnut Street Plaza, following the previous concept planning process. The City Council chose to move forward with the development of construction plans after MnDOT awarded the City $2,000,000 towards the project for design and construction. The grant specifies that the City is responsible for 50% of the design costs. MnDOT will pay 100% of eligible construction costs up until the total grant award. MnDOT's contribution will not exceed $2,000,000 including their 50% contribution to design costs and 100% contribution to eligible construction costs. The City's Project Manager, TKDA, is working on construction plans with the intent to have fully completed construction plans by the end of winter and be able to bid the project in early 2022. Staff is seeking direction on several items in order to be able to move forward to next steps. The City has submitted 60% Plans to MnDOT and SHPO (State Historic Preservation Office) and believes the attached plans represent the design that will be accepted, including paver planks and color schemes. SPECIFIC REQUEST Approve Contract Amendment with TKDA in the amount of $79,866.50 due to additional project management and design needs. A reminder that 50% of the design costs are reimbursed by MnDOT. ANALYSIS As with any improvement project, initial costs based on planning studies, initial cost estimates are simply estimates. As the design process unfolded, the City, MnDOT and SHPO (State Historic Preservation Office) staff explored additional, necessary design elements. Based on additional design direction, the City's civil engineer, TKDA, was asked to look into additional design needs. November 9, 2021 Page 2 These additional design needs include, but are not limited to enhanced stormwater management, replacement of traffic signals at Main Street. Additionally, as the timeframe for design and approval has extended over time, inflation and cost of materials has resulted in increased costs from the original concept estimate. Environmental Site Assessment As with any construction project, an environmental site assessment is a critical step to ensure that unexpected site conditions are not found after the project commences resulting in costly change orders to the project. Since MnDOT Funds are being used for construction and MnDOT remains the underlying Property Owner, a Phase II ESA shall be required. The cost for the Phase II ESA is $20,497.50, with 50% reimbursed by MnDOT. ALTERNATIVES 1. Approve Design Services Agreement Change Order No. 1. 2. Direct Staff to explore additional revisions to the concept plan to remove/revise the following to reduce costs and bring back specific options at a future date (based on discussion): a. Pavers b. Stormwater Pipe c. Landscaping d. Streetscape and Street Furniture e. Street Light Upgrades/Replacement 3. Deny Design Services Agreement Change Order No. 1 and cancel project (MnDOT and City have each already paid approximately $90,000 ($180, 000 total in design costs) towards the current plan set). FISCAL NOTES The total project cost is currently estimated at $2,400,000, including design and construction. MnDOT is providing a $2,000,000 grant to the project. This includes a maximum of 50% of the design costs and 100% of eligible construction costs (not all design elements are eligible for reimbursement). The Preliminary 2022 City of Stillwater Budget allocates $400,000 towards the project through pooled TIF (Tax Increment Financing) dollars. RECOMMENDATION Based on previous discussion, public engagement and Council Direction, Staff would recommend continuing forward with the original concept and allocating the additional dollars to the project. The City invested significant time and energy into the concept planning stages of the project including significant public engagement. Additionally, the City has already had to do one (1) significant design concept revision. With the amount of public engagement that went into this project, Staff is concerned that community trust will decrease if the City does not follow through with the project or makes significant changes (again) to the overall concept. Finally, this plaza is a highly visible and important improvement project for our community and serves as a predominant gateway to our community. November 9, 2021 Page 3 Attachments: Resolution Requested TKDA Contract Amendment Current Concept Plan City of Stillwater Washington County, Minnesota RESOLUTION 2021- RESOLUTION APPROVING TKDA REQUEST FOR AMENDMENT NO. 1, ADDITIONAL LANDSCAPE ARCHITECTURE AND ENGINEERING DESIGN SERVICES FOR CHESTNUT STREET PLAZA WHEREAS, on March 17, 2020, the City Council approved a contract with TKDA for design services related to the Chestnut Street Plaza Improvement Project; and WHEREAS, after review comments were received on the 60% Plan Set, it was determined that additional design services were required. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF STILLWATER, MINNESOTA: 1. The Request for Amendment No. 1 for additional landscape architecture and engineering design services is hereby approved. 2. For planning purposes, $400,000 from pooled TIF Dollars is tentatively allocated to the project. This does not obligate the City to this expense; this is for planning purposes only at this time. Adopted by the Stillwater City Council this 5th day of October, 2021. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk ri 7J TKDA September 22, 2021 Via Email: tladhill@ci.stillwater.mn.us Mr. Tim Gladhill Community Development Director City of Stillwater 216 4th Street North Stillwater, MN 55082 Re: Request for Amendment No.01, Additional Landscape Architectural and Engineering Design Services Chestnut Street Plaza TKDA Project No.17906.000 Dear Mr. Gladhill: TKDA proposes to amend our contract with the City of Stillwater to include additional Landscape Architectural and Engineering Services in connection with the Chestnut Street Plaza Project. Our services will be provided in the manner described in this amendment request and is subject to the terms and conditions set forth in our original Agreement with the City of Stillwater Contract dated March 27, 2020 for the Project, as hereinafter stated: Based on communications and previous meetings with City of Stillwater staff, additional and amended services include: 1. Modify Exhibit A, Detailed Work Plan, Design Development (DD) as follows: A. DESIGN DEVELOPMENT (DD) 1. Additional project management due to extended project schedule. 2. Stormwater overflow modeling and design, includes utility relocation. 3. Signal replacement design: includes new signal, signal justification, cabinet and fiber relocation. 4. Construction drawings that meet MnDOT State Aid requirements in accordance with MnDOT funding requirements. 5. Phase II Environmental Site Assessment 2. Compensation for this Amendment shall be as follows: Amendment 1 Fees: Project management Stormwater design Signal replacement design Construction Documents — MnDOT requirements Phase II Enviromental Site Assessment Amendment 1 Total Original Agreement Total Amended Project Total $ 3,276.00 $ 18,078.00 $ 11,200.00 $ 26,815.00 $ 20,497.50 $ 79,866.50 $261,125.00 $340,991.50 We thank you for the opportunity to submit this Amendment request. This proposed amendment will be open for acceptance for 30 days, unless the provisions herein are changed by us in writing prior to that time. Should you accept this request, please issue the appropriate amendment for our review and signature. Please contact Kathleen Anglo at 612.845.5991 or kathleen.anglo@tkda.com if you have any questions or concerns. Sincerely, Kathleen W. Anglo Project Manager KWA:DJH:amc:jks An employee -owned company promoting affirmative action and equal opportunity. DJ Heinle, AIA Vice President, Architecture STEEL GREY BLEND SANDSTONE OPAL UNILOCK PROMENADE PAVER UNILOCK PROMENADE PAVER UNILOCK PROMENADE PAVER CHESTNUT STREET CIVIC PLAZA I MATERIALS 10.18.2021 CONCRETE BENCH WITH WOOD TOP PLACED IN GROUPS 111water TKDA r� .1 TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com City of Stillwater Chestnut Street Civic Plaza TKDA Design Schedule (Milestones and Submittals) TKDA Project No. 17906.000 October 27, 2021 Items in red: submittal dates Visioning (4 weeks) 5/19/2020 Project Team Kick-off Meeting 5/20/2020 HPC Meeting (Project update, informative) 5/21/2020 Community Survey available 6/18/2020 Visioning Session: General Community 6/30/2020 Visioning Session: Downtown Businesses Schematic Design (8 weeks) 7/9/2020 Project Team Meeting #2 (Programming, Community Engagement Review, Site Analysis) 7/23/2020 Project Team Meeting #3 (Draft Concept Review) 13-Aug Community Open House 8/17/2020 Project Team Meeting #4 (Preferred Concept Review) 8/19/2020 Concept presentation to HPC 9/1/2020 Concept presentation to City Council Design Development 9/3/2020 Project Team Meeting #5 (Design Development kick-off, review comments from City Council meeting) 10/21/2020 Project Team Meeting #6 Design Development Review, Materials 11/16/2020 MnDOT CRU and SHPO Concept Review Memo 11/20/2020 MnDOT CRU and SHPO Review Meeting 1/19/2021 Revised Concept Review Meeting (City + MnDOT) 1/22/2021 Revised concept submittal to MnDOT CRU and SHPO 2/19/2021 Review comments back from MnDOT CRU and SHPO 2/17/2021 HPC Meeting 3/2/2021 City Council Meeting 3/10/2021 PMT Meeting #7 6/11/2021 60% drawing submittal, cost est. An employee -owned company promoting affirmative action and equal opportunity. City of Stillwater I Chestnut Street Plaza Schedule October 27, 2021 Page 2 7/2/2021 City, MnDOT Review (3 weeks) Contract Documents 7/20/2021 Project Team Meeting #8 (DD submittal review, CD Kick-off) 8/11/2021 Submittal to SHPO (MnDOt to SHPO) 9/21/2021 SHPO Comments received 10/7/2021 Meeting w/ SHPO 10/19/2021 SHPO response (to MnDOT) 10/29/2021?? MnDOT submittal of SHPO response 11/23/2021 SHPO response to comments (30 days?) 12/17/2021 CD (90%) drawing and specification submittal 1/14/2022 City and MnDOT Review (3-4 weeks - Holidays) 1/20/2022 Project Team Meeting #9: 90% CD submittal review meeting with City staff 2/18/2022 Bid Document submittal B ddinq - February 2022 (if 90% submittal date slides, this will slide. Latest bid date is late April to meet the July construction start) 2/28/2022 Bid advertisement 3/15/2022 3/17/2022 Pre -bid meeting Questions due 3/21/2022 Final addenda 3/28/2022 Bid opening Construction Administration Mid -June 2022 Preconstruction meeting 7/18/2022 or 7/25/2022 Construction Start Date (after Lumberjack Days) 9/1/2022 Main street closure is preferred this month due to Hwy 36 construction 11/15/2022 Substantial completion 1 PLOT DATE: Sep 16, 2021 - 5:58pm 226 CHESTNUT ST CHESTNUT ST E 225 CHESTNUT ST 229 CHESTNUT ST 227 CHESTNUT ST A 1+00 120 MAIN ST 132 MAIN ST BEGIN CHESTNUT ST STA. = 1+10 235 CHESTNUT ST 202 MAIN ST TH 95 (MAIN ST) TH 95 (MAIN ST) 0 0 0 0 0 M 117 MAIN ST 119 MAIN ST 127 MAIN ST 127 MAIN ST END S.P. 8210-111 STA. = 14+72 129 MAIN ST • 2+00 131 MAIN ST BEGIN S P. 8210-111 STA. = 13+31 L 308 CHESTNUT ST 3+00 CHESTNUT ST (PLAZA) 201 MAIN ST 122 WATER ST 120 WATER ST PT: 21+66.12 209 WATER ST WATER ST I B BEGIN WATER STREET STA. = 20+50 101 WATER ST 4+00 /I \ END WATER STREET STA. = 21+88 PARKING LOT (CITY OF STILLWATER) PARKING LOT (CITY OF STILLWATER) 5+00 CHESTNUT ST (PLAZA) END CHESTNUT ST STA. = 5+40 PARKING LOT (CITY OF STILLWATER) PLAN SHEET INDEX INDEX INPLACE UTILITIES PLAN REMOVAL PLAN CONSTRUCTION PLAN STORM SEWER PLAN EROSION CONTROL PLAN GRADING PLAN SOIL CELL PLAN SIGNAL PLAN LIGHTING DEMOLITION PLAN LIGHTING PLAN A 10 40 42 47 55 57 64 78 81 84 B 11 41 43 48 56 58 65 - 83 86 6+00 0 10 20 40 1 SCALE IN FEET LIFT BRIDGE (M N DOT) NO. DATE BY DESCRIPTION OF REVISIONS DESIGNED LPP DRAWN SPB CHECKED KMP I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNATURE: NAME: LARRY POPPLER DATE: XX/XX/XXXX LIC. NO.: 41005 ‚-1 TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA GENERAL LAYOUT STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 2 OF 88 +00 TO 4+05.dwg cn 1- \42 CONSTRUCTION PLAN 7906000\04 Production\01 CAD\02 Shee n-z\Stillwate FILENAME: STA:1 +30.70 OFF: 7,,,,,,.,,,,,,, �711111111111111 STA:1 OFF:2 STA:1 OFF:2; s 9.4' a � STA. 1 OFF: R 15.0 SYA:1 +31.1 .000 �iii� .:e o000 ml �,_� 17,9 7 L 0000r o IIIIIIIIIIIII CHESTNUT ST E BEGIN CHESTNUT ST STA. = 1+10 V V STA:1+19.37 OFF:21.90'R BY DESCRIPTION OF REVISIONS • B618 C&G B618 C&G STA:13+42.19 OFF:23.08'L DESIGNED DRAWN CHECKED STA. OFF: B618 C&G STA:1 OFF: D418 C&G CONSTRUCTION NOTES: 1. THE CONTRACTOR IS RESPONSIBLE FOR ANY MEASURES NECESSARY TO PROTECT NEARBY STRUCTURES. CONTRACTOR SHALL PERFORM ANY CONDITION ASSESSMENTS, PROVIDE VIBRATION MONITORING OR ANY OTHER MEASURES NEEDED TO DOCUMENT CONDITION AND PROTECT NEARBY STRUCTURES. (INCIDENTAL) 2. SEE SHEET 12 FOR SECTION DETAILS AND TYPICAL SECTIONS. 3. SEE SHEETS 13 TO 16 FOR CIVIL DETAILS AND SHEETS 67 & 68 FOR LANDSCAPE ARCHITECTURE DETAILS. 4. CURB LOCATIONS SHOWN ARE TO FLOW LINE OF CURB LEGEND 4" BITUMINOUS (INSET A) 6" BITUMINOUS SECTION (INSET B) PAVERS - TYPE A (INSET C) PAVERS - TYPE B (INSET C) PAVERS - TYPE C (INSET C) 6" CONCRETE WALK (INSET E) 4" CONCRETE WALK (INSET F) 8" REINFORCED CONCRETE PAVEMENT (INSET G) TRUNCATED DOMES II TREE PLANTER BOX (SEE SHEET 62) • PIPE BOLLARD (SEE SHEET 13) CURB AND GUTTER TYPE B618 OR D418 (INSET D) STA.• OFF:1 'iiii /iii / %�/////�(//`" //� / \ / i//////j//J�/ /iiiii iiiiiiiiiii: ����� fir».7� /iiiiiiiiiiiii,--",- iiii i=°�i=iiiiiiii,/,-'i/i/i 1/iiiiiiiiiiii�iiiiiiiii,-W.,/iiiiiii,-/iiiiiiiiiiii //�/, ///////////6///////////////iiiii iiii�iiii�iiii�iiii%-�iiiiiiiiiiiiiiiiiiiiiii///'�/////////////// //�`///iii /ii�%iiiiiiiiiii///////�////////iiiiiiiiiiiiiiiii�i//�i/////�//ii I 1=1 1=1 �iiiiiis!-iiii//////�////////A-///// sk-////////iiii//� T(��ii�:i1 I 1 1 I I��I III II WIIIIIIIIIIII I I I I I I I I I I 1 I I I 1 1 1 1 1 1 1 1 1 1 I I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I I I I I I I I I I I I I I 1111111111111111 11111111111111111 ======11U==== ________________________ 1 MII•MMEMMMEM III•MMEM=MMEMM=MMMEMMEMEMEME1II•EMM= CHESTNUT ST E 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I I I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1' 1 I I 1 I I I I I I I I I I I I I I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I ----------------------- ----------------------- ----------------------- ----------------------- I I I I I I I I I I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 10 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 4 0 1 I I I I I I I I I I I I I I I I I I I I I'" 1' 1' 1' 1' 1' 1' 1' 1' 1' 1' 1' 1' 1' 1' 1' 1' 1' 1' 1' 1' 1' 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ] 1 I I I I I I I I I I I I I I I I I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I I I I I I I I I I I I I I I I I I I I MMIMMMIMIEMMI .--------------------.------------------------------------------- I —-----------------------I------------------------------------------- --- 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 I I I I I I I I I I I I I I I I I 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I I I I 1 1 1 1 1 1 1 I I 1 I I I I I I I 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 L 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Lam' 1 1 1 ii V'VX' / \ STA:1 OFF:1 B618 C&G 36.52� 00'R BEGIN S.P. 8210-111 STA. = 13+31 I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNATURE: NAME: LARRY POPPLER DATE: XX/XX/XXXX LIC. NO.: 41005 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I I I I I I I I 1 1 1 1 1 I I I I I I I I I I I I I I 1 1 I I I I I I I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMNmmr MMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMMM --------------------------------- ---------------------------------- 1111111f 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA 11111111111111111 o' 0 0+77!3 83'L PC: 20+54.67 STA: OFF: '; o // ✓,l L ,e SCALE IN FEET 65.72 18 00'R — i i 20.0'- / I ' 1 1 1 1 I ' 1 1 1 1 11I 11 1 1 1 1 1 1 1 1 I 1 I 1 I 1 I 1 I r—I BEGIN WATER STREET STA. = 20+50 CONSTRUCTION PLAN - STA. 1+00 TO 4+05 STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 42 OF 88 MATCHLINE CHESTNUT ST STA. = 4+05 I I I I I I I ill I I I I I I I I I I I I I I I I I I I 1 I I I I I I I I I I I I I I I I I I I I I 1 /-/iiiiiii /iiiiiii /iiiiiii /iii / 4c� ��/ff �TJ/////I//////////////SY///////// ////////- , - - .- - - -,-,--,- / /ii///////////t//iiiii%iii/iiiiiiiiiiiiiiiiiiiiiiiiii///////////'/// /i i/iiiiiiii//������� /-/iiiii/ii.0iii/i�iiiiiiiiiii /iiiiiii/iiiiiiiiiiiiiiiiiiiiiiiiiiii/i i-iii//�`ii/iiiiiiiiiiiiiiiiii�/iiiiiiiii /iii /iiiiiiiiiiii iw '-------iiiii /iiiiiiiiiii iiiiiii iiiiiiiiiiii /-/iiiiiii /-/ii / — /////a//f/////�/////// 'II II I I iii//////////�i/ "4 iiiiiiiiii/i///�//////// //////// /I ' j _iiiii a..I.. //y/////.1 //// iiiiiiiiii IIIIIIIIII I I I I I I I I I I I II I I I I I I I I I iiiiiiiiiiiiiiiiiii mill I I I II I II I II I II I II I II II III II III ////////I I I I I I I I I I I I I I I I I I I I I I I I 1 1 1 I 1 1 1 1 1 I I I I I I I I I I I I I I I I I I I I I I I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I I I I I I I I 1 1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I II IIIIIIIIIIIIIIIII IIII I I I II IIII IIIIIIIIIIIIIIIIIIIIIIIIII 1 1 I I 1 I 1 I I I I I I I I I I I I ' ' ( I I I I I I I I I I I I I I I I I I I' I 1 1 I 1 1 I 1 1 I 1 1 I I I I 1' ----- ---- E_—_—_—_ --- ---- I I 1 1 1 1 1 I I I I 1 I' 1 I' CHESTNUT ST E 1 I ( 1 ' I ' I I I ill 1 ' 180'1. 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THE CONTRACTOR IS RESPONSIBLE FOR ANY MEASURES NECESSARY TO PROTECT NEARBY STRUCTURES. CONTRACTOR SHALL PERFORM ANY CONDITION ASSESSMENTS, PROVIDE VIBRATION MONITORING OR ANY OTHER MEASURES NEEDED TO DOCUMENT CONDITION AND PROTECT NEARBY STRUCTURES. (INCIDENTAL) 2. SEE SHEET 12 FOR SECTION DETAILS AND TYPICAL SECTIONS. 3. SEE SHEETS 13 TO 16 FOR CIVIL DETAILS AND SHEETS 67 & 68 FOR LANDSCAPE ARCHITECTURE DETAILS. LEGEND 4" BITUMINOUS (INSET A) 6" BITUMINOUS SECTION (INSET B) PAVERS - TYPE A (INSET C) PAVERS - TYPE B (INSET C) w "// /. /// 3 000000000..% 300000000fl°0`( 0 0 0 0 0 Ate( III--I I III I —I I l I —I I 11=111=111=11 =1 � 1=1 1=1 � 1= PAVERS - TYPE C (INSET C) 6" CONCRETE WALK (INSET E) 4" CONCRETE WALK (INSET F) 8" REINFORCED CONCRETE PAVEMENT (INSET G) TRUNCATED DOMES TREE PLANTER BOX (SEE SHEET 62) • PIPE BOLLARD (SEE SHEET 13) CURB AND GUTTER TYPE B618 (INSET D) DESIGNED LPP DRAWN SPB I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. 1J TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CONSTRUCTION PLAN - STA. 4+05 TO 6+00 I I I I I 1 I NO. DATE BY DESCRIPTION OF REVISIONS CHECKED KMP SIGNATURE: NAME: LARRY POPPLER DATE: XX/XX/XXXX LIC. NO.: 41005 CITY OF STILLWATER, MINNESOTA STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 43 OF 88 PLOT DATE: Sep 16, 2021 - 6:04pm NO. DATE INPLACE S GNAL POLE PROPOSED SIGNAL POLE PEDESTRIAN PUSH BUTTON STATION PEDESTRIAN PUSH BUTTON INPLACE PEDESTAL POLE PROPOSED PEDESTAL POLE PROPOSED SIGNAL CAB NG CABINETS (SCALE TO SIZE) XXX- CONTROL POINTS AT GUTTER FLOW LINE TRUNCATED DOMES (SEE STANDARD PLATE 7038) CONSTRUCT CONCRETE CURB & GUTTER BITUIv INOUS TREAT ENT -SEE TABULATIONS INP. 7' WALK LANDING AREA - 4' X 4' V N. DIVENSIONS AND v AX 2.0% SLOPE IN ALL DIRECTIONS INDICATES PEDESTRIAN RAMP - SLOPE S ALL BE BETWEEN 5.0% MIN IvUfv AND 8.3% MAXIMUM IN T-E DIRECT ON SHOWN AND CROSS SLOPE S ALL NOT EXCEED 2.0% INDICATES PEDESTRIAN RAMP - SLOPE S ALL BE GREATER THAN 2.0% AND LESS THAN 5.0% IN T E DIRECT ON SHOWN AND CROSS SLOPE S ALL NOT EXCEED 2.0% DRAINAGE FLOW ARROW TRANSITION PANEL(S) - TO BE USED FOR TRANSITIONING THE CROSS -SLOPE OF A RAMP TO THE EX ST NG WALK CROSS -SLOPE. RATE OF TRANSITION S OULD BE 0.5% PER 1 LINEAR FOOT OF WALK. LANDING SHALL MATCH EXISTING WALK ELEVATION 693.6 LANDING SHALL MATCH EXISTING WALK ELEVATION 693.2 Point # X Point Table Y Elevation 100 507128.36 212984.65 101 507117.04 212976.42 102 507111.95 212992.16 103 507111.67 212979.99 200 507101.38 BY DESCRIPTION OF REV ISIONS CHECKED KMP SIUNA I UKt: NAME: LARRY POPPLE 692.200 692.460 692.315 692.540 THIS PL , S ECI ICATI N, R �BYM N RYI IAMA U SED .AWS OF ET 01 N O AL WA I t: AA/XA/XXXX LIC. NO.: 41005 IIIIIIIIIIIIIIIII. CONC. CURB DESIGN V 1!IJIIIIIil!IIIII BEGIN CHESTNUT ST STA. = 1+10 IIIIIIII 11111111111111111 LANDING SHALL MATCH EXISTING WALK ELEVATION 692.6 ml TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com END S.P. 8210-111 STA. = 14+72 BEGIN S.P. 8210-111 STA. = 13+31 CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA LANDING SHALL MATCH EXISTING WALK ELEVATION 692.3 LANDING SHALL MATCH EXISTING WALK ELEVATION 692.3 LANDING SHALL MATCH EXISTING WALK ELEVATION 692.1 LANDING SHALL MATCH EXISTING WALK ELEVATION 691.8 LANDING SHALL MATCH EXISTING WALK ELEVATION 692.4 SCALE IN FEET LANDING SHALL MATCH EXISTING WALK ELEVATION 697.7 LANDING SHALL MATCH EXISTING WALK ELEVATION 691.9 PUSH BUTTON X Y DIST. TO FRONT OF LANDING (FT) DIST. TO BACK OF LANDING (FT) PB1 507122.50 212981.49 2.0 6.7 PB2 507113.17 212986.63 1.0 6.0 PB3 507099.95 213030.95 4.0 6.9 PB4 507153.78 213054.78 2.0 7.5 PB5 507171.46 212997.51 2.0 7.5 INTERSECTION DETAIL - T.H. 95 STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 44 OF 88 4 • • PLOT DATE: Sep 16, 2021 - 6:04pm 0 K:\n-z\Stillwater-City\17906000\04_Producti FILENAME: 1+00 CONNECT TO EXISTING STORM SEWER RECONNECT ROOF DRAIN (INCIDENTAL) (5000) Z_ (5001) EXISTING 42" RCP BEGIN CHESTNUT ST STA. = 1+10 CHESTNUT ST A1G EXISTING 12" RCP5010) -UGP — — SIGNAL Ali (5011) CONNECT TO EXISTING STORM SEWER AIO CONNECT TO EXISTING STORM SEWER (5003) CONNECT INTO EXISTING DRAINAGE STRUCTURE EX�s�\NG RCP A 5012) a U z H X W NO. DATE BY DESCRIPTION OF REVISIONS A10 5013) z I..L 0 v v v v v v v 0 0 + v V v v v v v v v v DESIGNED LPP DRAWN SPB CHECKED KMP G) END S.P. 8210-111 STA. = 14+7 v (5005) _ (5006) (5020) 2355942) BEGIN S.P. 8210-111 STA. = 13+31 cn cn STORM SEWER NOTES: 1. SEE SHEET XX FOR UNDERGROUND STORAGE SYSTEM DETAILS. PAID AS 96" RCP PIPE CULVERT. 2. SEE REMOVAL PLANS FOR STORM SEWER REMOVALS. CONNECT INTO EXISTING DRAINAGE STRUCTURE (2) PROPOSED WATERMAIN SEE SHEET 61 5030A SIGNAL EXISTING 42" RCP CHESTNUT ST 150 LF X 96" RCP UNDERGROUND DETENTION SYSTEM TMS FO CONNECT TO EXISTING STORM SEWER L _ _ I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNATURE: NAME: LARRY POPPLER DATE: XX/XX/XXXX LIC. NO.: 41005 TMS FO 1J TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com TMS FO TMS FO CONNECT INTO EXISTING DRAINAGE STRUCTURE TMS FO CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA C 0 -13 I I END WATER STREET STA. = 21+88 0 5 10 20 %2355946 PC: �1 3 47 Na 5053 CONNECT TO EXISTING STORM SEWER (2) • /S^r1c TMS FO I 0 pT: 20+85.6 • SCALE IN FEET CONNECT TO EXISTING STORM SEWER (2) 5035) FL 4 'Po i2 A II � — CTV S FO1 c 0 -v CONNECT INTO EXIST JNG DRAINA — UGP— — - - UGP--- PC: 20+54.67 I -0 - — UGP - - UGP- 0 TMS FO TM FO I STRUCTURE c 0 v C 0 c BEGIN WATER STREET STA. = 20+50 c 0 STORM SEWER PLAN - STA. 1+00 TO 4+00 STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 47 OF 88 ADJUST CURB STOP TO FINISHED GRADE IIIIIIIIIIIIIIIII CHESTNUT ST E SIGNAL IIIIIIIIIi1JII 1 BEGIN CHESTNUT ST STA. = 1+10 SIGNAL UGP — SIGNAL BY DESCRIPTION OF REVISIONS ADJUST CURB STOP TO FINISHED GRADE 10" DIP CL 52 WATER MAIN F&I 10"x8"x10" TEE CONNECT TO EXISTING WATERMAIN (2) 6" DIP CL 52 WATER MAIN F&I 10"x6"x10" TEE CONNECT TO EXISTING WATERMAIN (2) DESIGNED DRAWN CHECKED c�c\ F&I 10"x8"x10" TEE CONNECT TO EXISTING WATERMAIN 1, I 8" DIP CL 52 WATER MAIN TMS FO F&I 6" GATE VALVE F&I HYDRANT I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNATURE: NAME: LARRY POPPLER DATE: XX/XX/XXXX LIC. NO.: 41005 TMS FO WATERMAIN NOTES: 1. THE CONTRACTOR SHALL VERIFY ALL EXISTING UNDERGROUND UTILITY LOCATIONS AND ELEVATIONS PRIOR TO CONSTRUCTION. 2. ALL EXISTING UTILITIES SHALL BE PROTECTED DURING CONSTRUCTION, UNLESS OTHERWISE NOTED. CONTRACTOR TO COORDINATE REMOVAL/RELOCATATION OF EXISTING PRIVATE UTILITIES AS NECESSARY. 3. THE CONTRACTOR SHALL LIMIT THEIR ACTIVITIES TO THE GRADING LIMITS SHOWN ON THE GRADING PLAN. ALL CONSTRUCTION ACTIVITIES SHALL COMPLY WITH LOCAL ORDINANCES. THE CONTRACTOR SHALL SCHEDULE THEIR OPERATIONS TO MINIMIZE THE DISTURBED AREA AT ANY GIVEN TIME. 4. ALL WORK SHALL BE PERFORMED WITHIN THE CONSTRUCTION LIMITS AS SHOWN. BOXING, SHEETING AND SHORING NEEDED TO CONSTRUCT THE PROJECT WITHIN THE LIMITS PROVIDED IS INCIDENTAL. CONTRACTOR IS RESPOSIBLE FOR SAFETY OF TRENCH EXCAVATION AND SHEETING OR SHORING AS NECESSARY. ALL WORK TO ENSURE A SAFE TRENCH IS INCIDENTAL. 5. THE CONTRACTOR IS RESPONSIBLE FOR ANY MEASURES NECESSARY TO PROTECT NEARBY STRUCTURES. CONTRACTOR SHALL PERFORM ANY CONDITION ASSESSMENTS, PROVIDE VIBRATION MONITORING OR ANY OTHER MEASURES NEEDED TO DOCUMENT CONDITION AND PROTECT NEARBY STRUCTURES. (INCIDENTAL) F&I 17 LF 1" COPPER SERVICE F&I CORPORATION F&I CURB STOP AND BOX CURB STOP CASTING (INCIDENTAL) RECONNECT SERVICE WITH BRASS FLARE FITTINGS (INCIDENTAL) CHESTNUT ST E TMS FO 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com 160 LF 96" CMP UNDERGROUND STORAGE TMS FO F&I 17 LF 1" COPPER SERVICE F&I CORPORATION F&I CURB STOP AND BOX CURB STOP CASTING (INCIDENTAL) RECONNECT SERVICE WITH BRASS FLARE FITTINGS (INCIDENTAL) ALO A1G TMS FO TMS FO UTILITY INFORMATION SHOWN ON THIS PLAN HAS BEEN PROVIDED BY THE UTILITY OWNER. THE CONTRACTOR SHALL FIELD VERIFY EXACT LOCATIONS PRIOR TO COMMENCING CONSTRUCTION AS REQUIRED BY STATE LAW. SUBSURFACE UTILITY NOTE: THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY D. THIS UTILITY QUALITY WAS DETERMINED ACCORDING TO THE GUIDELINES OF THE Cl/ASCE 38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA". CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA +bb.12 pC: 21+35. 8" DIP CL 52 WATER MAIN F&I 34 LF 1" COPPER SERVICE F&I CORPORATION F&I CURB STOP AND BOX CURB STOP CASTING (INCIDENTAL) RECONNECT SERVICE WITH BRASS FLARE FITTINGS (INCIDENTAL) F&I 90° BEND 'I II CONNECT TO EXISTING WATERMAIN IllllI'IIIIIII END WATER STREET STA. = 21+88 UGP UGP T S 20+85.6j • O UGP UGP C: 20+54.7 SCALE IN FEET F&I 45° BEND F&I 6"x8"x6" TEE TMS FO F&I 6" GATE VALVE F&I HYDRANT U —TMS FO BEGIN WATER STREET STA. = 20+50 WATERMAIN PLANS STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 61 OF 88 a LEGEND PLOT DATE: Sep 16, 2021 - 6:07pm a as 4 v 4 a 4 4' a a a 4a o a 4 4 a 20' 4° 26'-0" • 4 a J\ a o 4 61'-8" a a 0 4 7' 1 a 4 a 418'-0" 4 21'-7" a 85'-11" ° 22'-0" a 4 a 183.0" a 22'-3" a 20'-1" vda2 4 7'-0" a 4 a a 47 6'-0" 6'-1" 8'-1" 46'-0" 40'-5" 34'-0" / 31'-10" 3' TYP. 6' 2" / / 4 a a a � 10'-5" a 111111111111111 111111111111111111111111111111 11'-5" 30'-0" a a 4 a vl 18'-0" 4 ° a 40'-0" a o a Furniture Layout Plan, Main Street to Water Street a 7 \62 / SCALE: 1"=10' a 4 a a 4 a a 4 60'-0" 4 a a 7'-0" =J / / 22-0" / / a 4 4 4 v 0 5 4 a 148'_p" / O <I a A o 4 40»0" 10 4 20 SCALE IN FEET a 7'-0" < / a /o a 4 :0= a a �s a i 04 a V a 4 4 44 40'-0" o 4 a 0 a a O 2 4 oa �a a 4 16'-6" — • 5 11 F 20'-6" 30'-6" 66-4" 74'-7" 19'-3" 12'-9" 30'-4" 27'-11 " 5'-5" X .....6;_6".... a a a < d 1( a 4 a 4 4 a o a 4 20'-0" 4 a A a a a a 20t0" a Sfkg 44 a Furniture Layout Plan, Water Street to Concourse \ 62� SCALE:1"=10' a ,O 4 4 a 0 5 4 4 a 10 A a 4 a a 4 a 4 a a � 0 a a a a 4 a 4 av 4 • 4 4 a4 A a 4 10'-3" 4 a a 4 a 4 4 a4 SN 4 a 20 SCALE IN FEET 4 0 a - a a a 44 o a a 4 � a 4 0 a a a 0 4 4 a 0 a 4 4 a 1 n a 0 4 a a 10'-2" 0 0 B B 8 7'-8" a0<1 6'-5" 6'-5" 4'-11" 1'-11" a a Aa / 4 a p 4 4 a 4 A 4 a 4 o 4 4 4 4 ct) SN IIIIIIIIIIIIIII.I BENCH TYPE A BENCH TYPE B • BOLLARD TYPE A ® BOLLARD TYPE B BIKE RACK O TRASH RECEPTACLE (N.I.C) • PLANTER (N.I.C) CONSTRUCTION NOTES NO. DATE BY DESCRIPTION OF REVISIONS DESIGNED LPP DRAWN SPB CHECKED KMP I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNATURE: NAME: LARRY POPPLER DATE: XX/XX/XXXX LIC. NO.: 41005 1J TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA SITE FURNITURE LAYOUT STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 62 OF 88 PLOT DATE: Sep 16, 2021 - 6:08pm BEGIN S.P. 8210-111 STA. = 1+10 PLANT SCHEDULE TREES CODE BOTANICAL NAME COMMON NAME SIZE CONTAINER QTY IIIUA Ulmus x 'Morton' TM Accolade Elm 2.5" Cal. B&B 11 PERENNIALS CODE BOTANICAL NAME COMMON NAME SIZE CONTAINER QTY ONR Nepeta racemosa 'Walker's Low' Walker's Low Catmint 1 gal. Pot 64 DSL Schizachyrium scoparium Little Bluestein 1 gal. Pot 48 (8) NR TMS FO (16) SL •uumnn * gim nnnommm�,l� (8) NR TMS FO PT: 21 +66.' (8) NR W W V W W W N N N SOD, TYPE SALT RESISTANT (8) NR p1 ` 111111111!iilll 111111111111 mnumn mnn.nuu nnnnuum4 m MEE=if �e� 'oo'V 0 FO TMS Ft F TM (16) SL (8) NR5.66 0+54.67 O O O CN 0 V V V. V V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. V. Y• V• v.W Vo/ V. LANDSCAPE AND RESTORATION NOTES: 1. STRIP AND STOCKPILE TOPSOIL FOR RE -USE. 2. PROVIDE 6" TOPSOIL ON ALL AREAS TO RECEIVE SOD. 3. ALL DISTURBED AREAS SHOULD BE SEEDED. 4. WHERE SEED ABUTS PAVED SURFACE, FINISHED GRADE OF SEED SHALL BE 1" BELOW SURFACE OF PAVEMENT. 5. PLANTINGS TO BE LOCATED AND STAKED AS SHOWN ON PLAN. LANDSCAPE ARCHITECT MUST APPROVE LOCATION PRIOR TO DIGGING. 6. ADJUSTMENT OF PLANT LOCATION IN THE FIELD MUST BE APPROVED BY LANDSCAPE ARCHITECT. (8) NR (8) NR 1111 l:A1111111111 uum imuurir_ ��usam '4(16) SL *. (8) NR * W v.V. V' V. V• V' V v.V. V. V. V. V. V, V• V• V. V. W V. V. V. V V. V. V. V V• y. V. a V. V. V. V. V. V. V. V.V. V. W V. V. Y. V. V. V.V. V. V. V. V. V. V. V. V. V. V. V. V. V. O O T FO. V v.V v.W Y v.v. V. Y T V W V v. v. v. v. . • V. V. Y. V. V• V' V. V. V. V. V, v' V. V' V. V. V• V. V. V• V. V. V• V. V. V. V. V. V. V. V, V• V• V• * V. V• v. V. W 1 0 0 2 v I H m 0 V. V. V. V• V. V. V. V. V. V. V. H cn m 0 o O co 0 5 10 20 TMS FO TMS FO SCALE IN FEET TMS FO TMS FO TMS FO TMS FO END S.P. 8210-111 STA. = 5+40 -13 NO. DATE BY DESCRIPTION OF REVISIONS DESIGNED LPP DRAWN SPB CHECKED KMP I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNATURE: NAME: LARRY POPPLER DATE: XX/XX/XXXX LIC. NO.: 41005 ml TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA PLANTINGS AND RESTORATION STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 63 OF 88 E N 0 N a) w Q 0 H 0 J 0 ISOMETRIC VIEW- CAMERA & MOUNT (STATE FURNISHED) X-400 CAMERA EXTENSION (USED WHEN A LUMINAIRE IS NOT REQUIRED) 19' CAMERA & MOUNT AT TOP OF EXTENSION IP CAMERA (STATE FURNISHED) „ CAMERA 10 MOUNT (STATE FURNISHED) 1" TO 3/4" REDUCER (MPT X FPT 3/4" CORD GRIP (CABLE RANGE DOWN TO 0.25") OR M8437GBH IN TOP OF LUMINAIRE/ CAMERA EXTENSION ®CAT 5E CABLE 600V RATED GROUND WIRE THE TYPICAL D40-9 LUMINAIRE EXTENSION IS NOT USED WHEN THE X6-350/CAM 400 EXTENSION IS REQUIRED F&I LUMINAIRE/ CAMERA EXTENSION (GALVANIZED, UN —PAINTED). (INCLUDES: LIGHTNING ROD PLATE, AND LIGHTNING ROD. F&I TINNED BRAIDED GROUND, GROUND ROD, CLAMP #230 AND ANY OTHER MISC. ITEMS REQUIRED) F&I MOUNTING BOLTS W/ANTI—SEIZE 4 5/16" x 1-1/4" STAINLESS STEEL BOLTS 4 5/16" STAINLESS STEEL NUTS 8 5/16" STAINLESS STEEL FLAT WASHERS 3 5/16" STAINLESS STEEL LOCK WASHERS 1) 5/16" STAINLESS STEEL INTERNAL TOOTH LOCK WASHER 0 7/16" BRAIDED GROUND CONDUCTOR (32 STRAND- 17 GAUGE COPPER) 0 THE CAMERA IS SUPPLIED WITH 20" CABLE PIGTAIL. IT IS TERMINATED WITH A RJ45 PLUG AS INDICATED ON THE IP CAMERA CONNECTOR DETAIL SHEET. 0 F&I ETHERNET CABLE IN ACCORDANCE WITH 3815.2C.6.d (CAT 5E —300V RATED), BETWEEN THE SIGNAL CONTROL CABINET AND THE TOP OF THE POLE. TERMINATE THE END OF THE CABLE WITH UNSHIELDED RJ-45 (T-568B) CONNECTORS. ALL FIELD TERMINATIONS/CONNECTORS SHALL BE INSTALLED AS RECOMMENDED BY THE MANUFACTURER USING THE SPECIFIED INSTALLATION TOOL(S). X6-350/CAM 400 EXTENSION INSTALL CAMERA & MOUNT (STATE FURNISHED) — F&I CAT 5E (600V RATED) (WITH THE PROPER TERMINATIONS) FROM THE TOP OF THE POLE TO THE SIGNAL CABINET. (NOT TO EXCEED 250' LENGTH) — F&I 7/16" TINNED BRAIDED GROUND CONDUCTOR (32 STRAND 17 GAUGE COPPER) FROM LIGHTNING ROD TO THE GROUND ROD IN HANDHOLE 7/16" BRAIDED GROUND CONDUCTOR (32 STRAND 17 GAUGE COPPER) HANDHOLE (SEE LAYOUT) CLAMP #230 (SEE APL TMS/ITS GROUNDING) 5/8"X 15' GROUND ROD 19' v) 74) V V 21' LIGHTNING ROD & LIGHTNING ROD PLATE 7/16" TINNED BRAIDED GROUND CONDUCTOR (32 STRAND-17 GAUGE COPPER) (INSIDE MAST ARM POLE) 3"x 5" ACCESS OPENING W/COVER PLATE EXTENSION TOP & LIGHTNING PROTECTION DETAIL (8) 3/8" DIA ON 7" BOLT CIRCLE (3) 3/16" DIA ON 3" BOLT CIRCLE 8-1 /2"> A 1" RSC WELDED HALF COUPLING (BY MFG) 1" TO 3/4" REDUCER (MPT X FPT) 3/4"CORD GRIP (CABLE RANGE DOWN TO 0.25"; OR M8437GBH POSITION LIGHTNING ROD ASSEMBLY 90 DEGREES AWAY FROM HIGHWAY CENTERLINE, AWAY FROM CAMERAS VIEW OF TRAFFIC COPPER CLAD ROD- 1/2" DIA. x6'LONG (STATE FURNISHED) LIGHTNING ROD PLATE (STATE FURNISHED) CLAMP #230 TO 7/16" BRAIDED GROUND COND. ,c3,1=\\0 N�\G 11\:: 3/4" CORD GRIP TYPE CONNECTOR (THROUGH 3"x 5" ACCESS PLATE) NOTES: 1) FURNISH & INSTALL 7/16" TINNED BRAIDED GROUND CONDUCTOR INSIDE MAST ARM POLE AND THROUGH INPLACE CONDUIT TO CLOSEST HANDHOLE (SEE LAYOUT). 2) CONTRACTOR SHALL CLAMP #230 7/16" BRAIDED GROUND WIRE TO GROUND ROD IN HANDHOLE. 3) NO SPLICES ALLOWED IN 7/16" TINNED BRAIDED GROUND WIRE. 4) CONTRACTOR SHALL CUT A 3/4 INCH KNOCK OUT HOLE IN THE INSPECTION PLATE NEAR THE CAMERA AND PLACE A 3/4 INCH CORD GRIP TYPE FITTING TO RUN THE 7/16 INCH TINNED BRAIDED GROUND CONDUCTOR INTO THE POLE. REQUIRED CABLE TERMINATION: COM CABLE— CAT 5 (600V RATED) SHIELDED —RJ-45 (T-568B) F/I CAT 5E (300V RATED) (TO CAMERA AT THE TOP OF THE POLE) CONDUITS (SEE LAYOUT) HANDHOLE PROPOSED SIGNAL CONTROL CABINET (STATE FURNISHED OR INPLACE) STATE FURNISHED & INSTALLED: CAMERA POWER OVER ETHERNET (POE) INJECTOR PATCH CORDS SIGNAL CONTROLLER MMU ETHERNET SWITCH CORE DRILL FOR CONDUIT WHERE REQUIRED CONDUIT W/6—SM F/O NO. DATE BY DESCRIPTION OF REVISIONS DESIGNED LPP DRAWN SPB CHECKED KMP I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNATURE: NAME: LINDSAY GAINES DATE: XX/XX/XXXX LIC. NO.: 58894 ml TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA IP CAMERA EXTENSION DETAIL STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 74 OF 88 PLOT DATE: Sep 16, 2021 - 6:10pm II 0 IIIE C1 LIGHTING UNIT TYPE 'PL' X ,) NO SCALE N 0 i0 2' 0" GRADE 6#4 - 4'-0" LONG WITH #3 HOOP TIES AT 1'-0" SPACING 4000 PSI CONCRETE FOUNDATION -TOP 36" TO BE FORMED 3/4"X10' COPPER COATED STEEL GROUND ROD r-2- LIGHTING FOUNDATION DETAIL 'A' \ X NO SCALE EXISTING FEEDPOINT 'EX DP' DEMOLITION PLAN \ X..} NO SCALE LIGHT POLE SEE PLAN 3 TIES @ 3" O.C. @ TOP OF PIER, FOR SIZE & TYP. SPACING SEE SCHEDULE d a 1 d a a 4 44 4 • 4 a 4 • a 4 2'-0" 0 R/C PIER W/ (6)-#6 VERTS T.O. SLAB EL. SEE CIVIL 0 TOP OF FTG. EL. SEE PLAN a 3'-6" SQ. R/C FOOTING, REINF. W/(4)-#4 EA. WAY TOP & BOTTOM EXIST. CULVERT SEE CIVIL. C3FOUNDATION DETAIL 'B' X / NO SCALE X } NO SCALE 20A/1 P 20A/1 P 20A/1 P PANELBOARD SCHEDULE PANEL DESIGNATION EX DP SURFACE MAIN BREAKER RATING = 200 AMPS MAIN LUGS ❑ SW ❑ % FLUSH ❑ MAIN BKR % MAIN AMPS 200 VOLTS 120/240 PHASE 1 WIRE 3 CCT. NO. CIRCUIT DESIGNATION AMPS POLES LOAD-KVA POLES AMPS CIRCUIT DESIGNATION CCT. NO. 1 SPACE - X A X 1 20 EXISTING CONTROL POWER 2 3 SPACE - X B X 1 20 EXISTING CABINET GFCI 4 5 RECEPTACLE BELOW DIST. PNL EAST 20 1 X A X 2 20 EXISTING CONCOURSE LIGHTING 1 6 7 RECEPTACLE BELOW DIST. PNL WEST 20 1 X B X - - 8 9 RECEPTACLES POLES 6/7 20 1 X A X 2 20 EXISTING CONCOURSE LIGHTING 2 10 11 RECEPTACLES POLES 4/5 20 1 X B X - - 12 13 RECEPTACLES POLES 1/2/3 20 1 X A X 2 20 EXISTING UNDERPASS LIGHTING 14 15 RECEPTACLES POLES 8/9 20 1 X B X - - 16 17 RECEPTACLES POLES 10/11 20 1 X A X 2 20 P-LOT LIGHTING 240V (EX/14, EX/15) 18 19 RECEPTACLES POLES 12/13 20 1 X B X - - 20 21 RECEPTACLES POLES 14/15 20 1 X A X 2 20 EXISTING LOAC 22 23 100A SPECIAL PURPOSE OUTLET 100 2 X B X - - 24 25 - - X A X 1 20 TIME CLOCK CONTROL POWER 26 27 EXISTING NW BRIDGE GFCI X B X 2 30 i_,..., I !INV - 28 29 EXISTING NW BRIDGE GFCI X A X - - 30 X X Kx) (x) (x)(x) (x) (x) (5) EXISTING FEEDPOINT 'EX DP' MODIFICATION PLAN SCALE NO X X NO SCALE KEYNOTES: ELECTRONIC 2-CIRCUIT ASTRONOMIC 7-DAY TIME SWITCH. INTERMATIC #ET2825CP. 30A, 4-POLE CONTACTOR. ALLEN-BRADLEY #400-DP3OND4-B. (TYPICAL OF 3). ADD CIRCUIT BREAKERS AS SCHEDULED IN THE PANELBOARD SCHEDULE ABOVE. UPDATE PANELBOARD DIRECTORY ACCORDINGLY TO NOT ONLY SHOW NEW LOADS BUT ALSO THE EXISTING LOADS THAT HAVE BEEN RE -ASSIGNED. NO. DATE BY DESCRIPTION OF REVISIONS DESIGNED LPP DRAWN SPB CHECKED KMP I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNATURE: NAME: LARRY POPPLER DATE: XX/XX/XXXX LIC. NO.: 41005 ml TKDA 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com CHESTNUT STREET PLAZA PEDESTRIAN IMPROVEMENTS CITY OF STILLWATER, MINNESOTA ELECTRICAL DETAILS (1) STATE PROJ. NO. 8210-111 (T.H. 95) SHEET NO. 87 OF 88 ORDINANCE NO. CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA AN ORDINANCE REPEALING AND REPLACING CHAPTER 28, SECTION 28-2(7) OF THE CITY CODE OF THE CITY OF STILLWATER REGARDING WATERING RESTRICTIONS The City Council of the City of Stillwater does ordain: SECTION 1. AMENDMENT. Chapter 28 of the City Code, Section 28-2(7), regarding water system rules and regulations, is hereby repealed and replaced as follows: Sec. 28-2. Water system; rules and regulations. Subd. 7. HoursWater Conservation. (1) Whenever the city council Emergency Restrictions. Upon a recommendation by the utilities commission determines that a shortage of water supply threatens the city, it may, by resolutionthe Mayor may issue an emergency proclamation that limit -restricts the times, days and hours during which City water may be used for sprinkling, irrigation, car washing, air conditioning or other specified uses. After publication of the resolutionproclamation, no person shall use or permit water to be used in violation of the resolutionproclamation, and any customer who does so . The proclamation will be effective until the next regular City Council meeting when the restriction may be extended or rescinded by the City Council.shall be guilty of a misdemeanor. If the emergency requires immediate compliance with terms of the resolution, the city council may provide for the delivery of a copy of the resolution to the premises of each customer and any customer who has received such notice and thereafter uses or permits water to be used in violation of the resolution shall be subject to the above charge. Continued violation shall be cause for discontinuance of water service. (2) Non -Emergency Restrictions. From June 1st through October 1st, the following watering restriction shall be in place: (a) All property owners are prohibited from watering, sprinkling or irrigating their lawns between the hours of 10:00 a.m. and 5:00 p.m. daily. (2)(b) All property owners having even numbered addresses may water, sprinkle or irrigate their lawn on even numbered calendar days and all property owners having odd numbered addresses may water, sprinkle or irrigate their lawns on odd numbered calendar days. (3) Exceptions. The water use restrictions under this subdivision do not apply to: (a) Properties with private wells that have no access to or connection to the City's water supply_ (b) Recently established lawns and landscaping, if the property owner receives a watering restriction waiver from the City which allows for watering up to thirty (30) days after installation. Watering, sprinkling or irrigating pursuant to a watering restriction waiver must adhere to the restricted hours and days under City Code § 28-2 subd. 7(2). No new sod, seeding of lawns or new landscaping requiring watering, sprinkling or irrigation shall be installed during a water shortage emergency. (c) Hand watering of plants, shrubs, trees and gardens is permitted on a non - watering day if the watering device is personally attended. (d) Filling pools and washing cars. (4) Penalties. Any person who violates any provisions of this section may be issued an administrative citation pursuant to City Code § 22-10 SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The ordinance addressing water system rules and regulations is being amended to include date and time restrictions for watering as well as exceptions to the established water use restrictions. SECTION 3. EFFECTIVE DATE. This Ordinance shall be effective after its passage and publication according to law. Approved this day of , 2021. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk ORDINANCE NO. CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA AN INTERIM ORDINANCE PROHIBITING THE ESTABLISHMENT OF NEW USES OR THE EXPANSION OF EXISTING USES RELATED TO CANNABIS AND NONINTOXICATING CANNABINOIDS (CBD) SALES, TESTING, MANUFACTURING OR DISTRIBUTION FOR ONE YEAR WHEREAS, pursuant to Minnesota Statutes, Section 462.355 subdivision 4, many cities have adopted interim ordinances in order to study the impacts of certain uses and determine whether regulations are appropriate for the purpose of protecting the public health, safety and welfare of their citizens; and WHEREAS, the City is undertaking a study to consider possible changes to the Zoning Ordinance and City Code that would address the types of uses that involve the sales, testing, manufacturing and distribution of cannabis and products that contain nonintoxicating cannabinoids (CBD) whether for medical, recreational or for other human or animal consumption purposes and may implement many of the suggestions from the study. NOW, THEREFORE, the City Council of Stillwater does ordain: SECTION 1. No business, person or entity may establish a new use or expand an existing use that includes or involves the sales, testing, manufacturing, or distribution of cannabis in any way, whether medical or recreational, or any products that contain nonintoxicating cannabinoids extracted from hemp (CBD) in any form, for a period of up to twelve (12) months from the effective date of this ordinance or until ordinances regulating such uses become effective or until the Council rescinds this Interim Ordinance, whichever occurs first. SECTION 2. City Staff is directed to conduct a study to gather information and make a recommendation to the Council to determine if the Zoning Ordinance and City Code need to be amended regarding these types of uses to better protect the citizens of Stillwater, and if so, what regulations are appropriate. SECTION 3. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The City will be undergoing a study regarding CBD and cannabis uses to determine if regulations surrounding zoning and licensing are appropriate. No new use may be established, and no existing use may be expanded until the City adopts regulations regarding these uses, or determines no regulations are necessary and rescinds the interim ordinance or for a period of one year, whichever occurs first. SECTION 4. EFFECTIVE DATE AND EXPIRATION DATE. This ordinance shall be in full force and effect from and after its passage and publication according to law and shall expire upon adoption of ordinances regulating such uses, until the Council rescinds or terminates the Interim Ordinance or twelve (12) months from its effective date, whichever occurs first. Approved this day of , 2021. CITY OF STILLWATER Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk 1171111fririalrgill METROPOLITAN MOSQUITO CONTROL DISTRICT Metro Counties Government Center 2099 University Avenue West Saint Paul, MN 55104-3431 (651) 645-9149 — www.mmcd.org Stillwater City Administrator Tom McCarty 216 North Fourth Street Stillwater, MN 55082 Dear Tom McCarty, RECEIVED OCT 2 0 2021 City of Stillwater Administration October 15th, 2021 Enclosed is a summary of work done by the Metropolitan Mosquito Control District (MMCD) in the Stillwater area during the 2021 mosquito control season. Throughout June and July, much of Minnesota was under severe or extreme drought conditions according to the Department of Natural Resources which had a direct impact on mosquito numbers. Most mosquitoes rely on rain for their life cycle and the lack of precipitation brought mosquito numbers down below the 10-year average for the entire season. In 2021 District Staff inspected over 70,000 breeding sites for mosquito larvae and applied 150,593 acres worth of treatments which is less than the 198,678 in 2020 and the 213,800 acres treated in 2019. We also treated 284,863 catch basins in the seven -county metro to control disease mosquitoes. West Nile virus was more active in Minnesota in 2021 than during the past two years. Confirmations of human WNV illnesses have been delayed this year as COVID has strained the public health system. As of October 5, six WNV illnesses had been confirmed in Minnesota with three of those cases in residents of the District (Hennepin County). Data collected by MMCD through mosquito surveillance and testing suggest the final case total for 2021 will be considerably higher. In 2021, 60 mosquito samples tested in our lab were positive for WNV. In 2020 there were six positive mosquito samples and zero human illnesses reported in Minnesota. In 2019 there were five positive mosquito samples and five human illnesses in the state. The last active WNV year was 2018 when we saw 132 WNV positive mosquito samples and 63 human illnesses in Minnesota. For more information about vector - borne disease in 2021 look for the MMCD Technical Advisory Board report coming in February 2022. MMCD employees controlled immature black flies (biting gnats) in small steams and large rivers throughout the metropolitan area. In 2021, 110 black fly larvicide treatments were made to the rivers and streams in the District. In the spring, river flows were slightly above or near normal levels allowing for treatments to be made but the persistent summer drought conditions in the region made for very low river levels which stopped most black fly larval production for rest of the season. In May, high adult black fly populations of a small stream species occurred resulting in increased customer calls from certain areas of the District. With COVID restrictions loosened for certain public events we were able to return to some in -person activities like the Minnesota State Fair, which helped with our educational offerings. We also created more online resources including a new Residents Guide webpage and video to help people reduce mosquitoes where they live. If you have any questions, or would like to meet to discuss our agency's activities, please contact me. Sincerely, Stephen A. Manweiler, Executive Director Phone: (651) 643-8365 // Email: jnmcd sani@rtncd.org 2021 Activity Summary for Stillwater LARVAL CONTROL The majority of control done by MMCD targets mosquitoes during their larval stage. Mosquito larvae usually develop in standing water and are most common after a rainfall. Larval control materials are applied via helicopter, backpack, or by hand. Larval Control in Stillwater in 2021: Sites Inspected: 414 I Acres Treated: 603.61 ADULT CONTROL MMCD supplements our larval control program with limited adult mosquito control. Adult control materials are applied via backpack during the day or truck -mounted cold fogger in the evening. Adult Mosquito Control in Stillwater in 2021: Sites Inspected: 97 I Acres Treated: 0.00 DISEASE PREVENTION Controlling the mosquito species that are most likely to spread disease is a top priority for MMCD. Removing containers that could hold stagnant water is critical to reducing the spread. Disease Prevention Activity in Stillwater: Tires Removed: 11 I Catch Basins Treated: 3667 Disease Prevention Property Inspections: 4 CUSTOMER CALLS We encourage residents of the district to call MMCD to report mosquito annoyance, employee or helicopter concerns, request waste tire removal, or for anything else. Customer Calls from Stillwater in 2021: 23 For questions about your city's data, please contact Alex Carlson - acarlson@mmcd.org f.".1 rry "Iry o‘ril vily ■1t■■/VM METROPOLITAN MOSQUITO CONTROL DISTRICT Washington ^'County 1. 8:15 Personnel Committee 2. 9:00 Roll Call Pledge of Allegiance BOARD AGENDA November 9, 2021 - 9:00 AM 3. 9:00 Comments from the Public Board of Commissioners Fran Miron, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, District 4 Lisa Weik, Chair, District 5 Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 4. 9:10 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Approval of the October 19, 2021, and October 26, 2021, County Board meeting minutes. B. Approval of county comments on the creation of Tax Increment Financing District 8 (a housing district) in the City of Mahtomedi and direction to submit comments in a letter. C. Adopt a resolution authorizing updates to the designated county agency account manager for the Master Subscriber Agreement between Washington County and the Minnesota State Court System, State of Minnesota. D. Adopt a resolution to amend the scope of one American Rescue Plan Act project description in the county project plan. E. Adopt a resolution authorizing the Community Corrections Director to execute an individual agreement with Anoka County for five (5) daily secure juvenile beds in East Central Regional Juvenile Center (ECRJC). F. Approve the restructuring of an existing FTE position from non -supervisory to supervisory in Human Resources. G. Approve Amendment No. 1 for Contract No. 13871 with Lifescale Analytics Inc. for a total amount of $111,630 and an expiration date of March 31, 2022. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County Consent Calendar continued H. Approval of penalty abatement exceeding $10,000 for property located at 9840 Norma Lane in Woodbury. I. Approval of the plat of Fair Oaks Farm in Stillwater Township. J. Approve Grant Agreement No. 14403 with the Minnesota Department of Health for the Women, Infants & Children (WIC) Program, for the period of January 1, 2022 through December 31, 2026. K. Approve a 0.34 FTE intermittent special project Office Specialist position for the Department of Public Health and Environment. L. Approval of Contract No. 14341 with Hagen Christianson Mcllwain (HCM) in the amount of $667,000 for Architectural and Engineering Services for the Household Hazardous Waste North (CIP # PHE-003)/Northern Yard Waste (CIP #PHE-004) facility project. M. Approve Contract No. 14395 with Bolton and Menk in the amount of $216,176.00 for the County State Aid Highway (CSAH) 15 pavement rehab project final design. N. Adopt a resolution to accept an Agreement and Restrictive Covenant to be imposed upon Outlot A, Big Lake Estates, located within Big Marine Park Reserve. O. Authorization to transfer ownership of Washington County Sheriffs Office K9 Maia to her handler, Deputy Clayton Evens. P. Adopt a resolution authorizing the Washington County Sheriffs Office to accept a K9 donation from the United States Police Canine Association and the American Kennel Club for a total of $15,000. Q. Adopt a resolution authorizing the Washington County Sheriffs Office to accept a K9 donation from the Lake Elmo Farmer's Market for a total of $6,340. 5. 9:10 General Administration - Kevin Corbid, County Administrator A. Adopt a resolution to approve the 2022 salary for the County Administrator. B. Adopt a resolution to approve the 2022 County Commissioners' salaries, expenses, and benefits. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 6. 9:40 Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. 9:55 Board Correspondence 8. 9:55 Executive (Closed) Session - Public Works A. Executive (closed) session pursuant to Minn. Stat. § 13D.05 subd. 3(c) to review the appraisal for the property located at PID 32.027.21.32.0001 as it pertains to potential purchase for inclusion into the Grey Cloud Island Regional Park. 9. 10:25 Executive (Closed) Session - Human Resources A. Executive (closed) session for the purposes of discussing labor relations strategy, per Minnesota Statute 13D.03. 10. 11:25 Adjourn 11. 11:25-11:40 Break 12. 11:40 Board Workshop with Public Works A. Review St. Croix Bluffs Regional Park Conference Cottage Feasibility Study and staff recommendations. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington ^'County BOARD AGENDA October 26, 2021 - 9:00 AM 1. 9:00 Washington County Regional Railroad Authority A. Roll Call Pledge of Allegiance Board of Commissioners Fran Miron, District 1 Stan Karwoski, District 2 Gary Kriesel, District 3 Wayne A. Johnson, District 4 Lisa Weik, Chair, District 5 B. Approval of the Regional Railroad Authority minutes from September 14, 2021. C. Presentation and request for approval on the findings and recommendations of the Trunk Highway (TH) 36 Corridor Transit Feasibility Study. 9:30 D. Adjourn Washington County Board of Commissioners Convenes 2. 9:30 Roll Call 3. 9:30 Comments from the Public Visitors may share their comments or concerns on any issue that is a responsibility or function of Washington County Government, whether or not the issue is listed on this agenda. Persons who wish to address the Board must fill out a comment card before the meeting begins and give it to the County Board Clerk or the County Administrator. The County Board Chair will ask you to come to the podium, state your name and city of residence, and present your comments. Your comments must be addressed exclusively to the Board Chair and the full Board of Commissioners. Comments addressed to individual Board members will not be allowed. You are encouraged to limit your presentation to no more than five minutes. The Board Chair reserves the right to limit an individual's presentation if it becomes redundant, repetitive, overly argumentative, or if it is not relevant to an issue that is part of Washington County's responsibilities. 4. 9:40 Consent Calendar - Roll Call Vote Consent Calendar items are generally defined as items of routine business, not requiring discussion, and approved in one vote. Commissioners may elect to pull a Consent Calendar item(s) for discussion and/or separate action. A. Approval of the October 5, 2021, County Board meeting minutes. B. Approval to appoint Robert McKim, Stillwater, as Manager on the Brown's Creek Watershed District, to a partial first term expiring October 21, 2022. C. Adopt a resolution accepting the 2021 3rd quarter donations. D. Approval to set a public hearing for November 30, 2021, at approximately 4:00 p.m., to consider revisions to Washington County's 2022 Fee Schedule, Policy No. 1032. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington 0' County Consent Calendar continued E. Approval to set a public hearing for November 30, 2021, at approximately 4:00 p.m., to review comments on the 2022-2026 Washington County Capital Improvement Plan (CIP). F. Approval to establish Fund 781 for tracking activities of Medical Assistance (MA) County Recoveries. G. Approve Contract No. 14379 with High Line Software Inc. for support and maintenance of the county's Human Resources Information System (HRIS). H. Approve sub -grantee Agreement No. 14372 between YMCA of the North and Washington County in the amount of $144,074, for the period of October 1, 2021, through September 30, 2023, for the Family Homelessness Prevention and Assistance Program (FHPAP) funds. I. Approve sub -grantee Agreement No. 14363 between Solid Ground and Washington County in the amount of $180,000, for the period of October 1, 2021, through September 30, 2023, for the Family Homelessness Prevention and Assistance Program (FHPAP) funds. J. Adopt a resolution to approve a favorable recommendation to the Department of Revenue for conveyance of tax forfeited land to the City of Afton by conditional use deed. K. Adopt a resolution for approval of a sale of tax -forfeited lands to the City of White Bear Lake. L. Adopt a resolution to approve the values and sale amounts on the Private Sale List 2021-1 and approve the parcels for sale to adjacent land owners. M. Approval of Change Order No. 3 in the amount of $17,406.62 for Contract No. 14013 with Valley Paving, Inc. for the County State Aid Highway (CSAH) 18 Mill & Overlay Project. N. Approval of Change Order No. 8 in the amount of $10,532.35 and Change Order No. 9 in the amount of $16,825.25 for Contract No. 13228 with Meyer Contracting, Inc. for the County State Aid Highway (CSAH) 18/20 Intersection Improvement Project. O. Adopt a resolution to vacate easement interest no longer needed for a portion of County State Aid Highway 20 (Military Road) in the City of Cottage Grove. P. Adopt a resolution to complete the jurisdictional transfer of Washington County's interest in County State Aid Highway 20 (Military Road) to the City of Cottage Grove. Q. Adopt a resolution and approve Agreement No. 14267 between the Washington County Sheriffs Office and the Cities of Mahtomedi, Dellwood, Willernie, and Birchwood Village to provide law enforcement services to the cities. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer Washington County 5. 9:40 General Administration - Kevin Corbid, County Administrator A. Approve letter to the Washington County Community Development Agency requesting assistance regarding adult emergency housing. 6. 9:55 Commissioner Reports - Comments - Questions This period of time shall be used by the Commissioners to report to the full Board on committee activities, make comments on matters of interest and information, or raise questions to the staff. This action is not intended to result in substantive board action during this time. Any action necessary because of discussion will be scheduled for a future board meeting. 7. 10:10 Board Correspondence 8. 10:10 Adjourn 9. 10:15 Board Workshop with Public Health & Environment A. Overview of proposed 2022 budgets for the Washington Conservation District and Washington County watershed organizations. Assistive listening devices are available for use in the County Board Room If you need assistance due to disability or language barrier, please call (651) 430-6000 Washington County is an equal opportunity organization and employer