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Home My WebLink About2021-08-12 UC Packetliwater T H E R RTHPL E M I N K h' 0 1 0 AGENDA UTILITIES COMMISSION MEETING AUGUST 12, 2021 8:00 AM I. ROLL CALL II. APPROVAL OF MINUTES 1. July 8th, 2021 Utilities Commission Meeting Minutes III. OPEN FORUM — the open forum allows the public to address the commission on subjects which are not a part of the meeting. Commission may take action, reply, or give direction to staff Please limit your comments to 5 minutes or less. IV. NEW BUSINESS 2. Possible approval of Utilities 2022 Operating Budget 3. Update on Water Use Restrictions Ordinance V. UNFINISHED BUSINESS VI. DIRECTOR/SUPERINTENDENT UPDATE 4. Discussion on summer water use 5. Monthly Updates - gallons pumped VII. COMMISSIONER ITEMS VIII. ADJOURN 6. Next meeting date is September 9th, 2021 i I I \ i's'Ater THE OIRTIIPLACE OF NINNESOTA UTILITIES COMMISSION MEETING July 8, 2021 8:00 A.M. Utilities Superintendent Benson called the meeting to order at 8:00 a.m. Present: Chairman Speedling, Commissioners Hudak, Jensen, Whitcomb Absent: Commissioner Hutter, Councilmember Polehna Staff: Utilities Superintendent Benson ELECTION OF OFFICERS Motion by Commissioner Whitcomb, seconded by Chairman Speedling, to elect Commissioner Hudak as second vice chair. All in favor. APPROVAL OF MINUTES Possible approval of minutes of April 8, 2021 meeting Motion by Commissioner Whitcomb, seconded by Commissioner Jensen, to approve the minutes of the April 8, 2021 meeting. All in favor. UNFINISHED BUSINESS Roger Ryan - Service insulation Superintendent Benson summarized a request from Roger Ryan, 1016 North Third whose water service line runs in off Wilkins Street. He is on the list of people whom the Department calls to remind them to leave their water running, because their service line tends to freeze. In 2014 Mr. Ryan's service line froze. His property sits lower so he has a septic tank with a pump going up to a manhole. At the last meeting the Commission was going to see when the next street project will be done in that area, as that would be a good time to insulate the line. However, the street was redone in 2012 and will not be redone soon. Mr. Ryan got an estimate from Bell Excavating of $17,800 to insulate 60 feet of his service line. He has asked if the Commission would consider assisting with funding to help insulate the line. Mr. Benson voiced concern about setting a precedent for others by assisting with funding. Mr. Ryan said he requested bids from two other companies but did not receive them. Commissioner Whitcomb suggested trying to get a second bid. He is working on a project with Miller Excavating. He agreed to help Mr. Ryan get a second bid. Additionally, the Commission should discuss a standard course of action for Mr. Ryan and other homeowners on the freeze list. Chairman Speedling commented that in the past, the Water Board had some programs that funded front end costs for improvements and allowed property owners to pay back the costs over time. Mr. Benson said the Finance Director does not recommend that method of funding improvements. OPEN FORUM There were no public comments. NEW BUSINESS Possible approval of Utilities Capital Outlay Items -2022 Utilities Commission Meeting July 8, 2021 Superintendent Benson reviewed a list of the 14 items that are proposed for capital outlay funding in 2022, totaling $1,525,000. Motion by Chairman Speedling, seconded by Commissioner Hudak, to recommend that the City Council approve the proposed 2022 Utility Department capital outlay budget. All in favor. Discussion on proposed water use restrictions Mr. Benson stated that currently, there is no permanent watering restriction in place. Implementing watering restriction encourages water conservation and would help lower the per capita water use. He presented an overview of a proposed odd/even sprinkling ban from June 1-October 1. Past policy has always worked but the goal is to boost conservation. Most of the communities in the metro area already have such a policy in place. Commissioner Hudak asked, why limit the ban to certain months? Mr. Benson answered that June -October are high demand months, mainly due to irrigation of lawns. Commissioner Jensen asked how a watering ban would be communicated to property owners. She suggested using the State communication email system used by other cities, in addition to the City web site and Facebook. She feels the City should expand their communication options. Commissioner Hudak asked, who would enforce the ban and what is the penalty for violation? Mr. Benson said if the Commission approves the concept, the next step would be to look into enforcement methods and ramifications. Commissioner Jensen suggested that this may be an opportunity for the City Council to also consider what to do about irrigation systems that spray water into the street or are running during rain. Motion by Chairman Speedling, seconded by Commissioner Hudak, to recommend that the City Council adopt a permanent watering restriction using the proposed draft language. All in favor. 2021 Fee Schedule Mr. Benson reviewed the proposed list of 2021 Water Department fees. Unpaid water bills will now be assessed to the taxes. In addition to the existing fee schedule, staff is proposing a new fee of $2,500 for use of hydrant meters. Motion by Commissioner Whitcomb, seconded by Commissioner Hudak, to recommend that the City Council adopt the 2021 fee schedule. All in favor. DIRECTOR/SUPERINTENDENT UPDATE Project Update Mr. Benson reviewed the planned and proposed utility construction projects for 2021: Greeley Street Lift Station, Brick Street Generator Replacement, Marketplace Lift Station, Mid Oaks Lift Station, pump upgrades, SCADA Systems upgrades, hydrant painting, Risk and Resilience Assessment and Emergency Response Plan. He also reviewed the current and proposed developments: White Pine Ridge, Zvago, Central Commons, redevelopment of the block bounded by Second, Myrtle, Union Alley and Chestnut Street, and Marylane Gateway. 2022 Met Council Rate Increase Mr. Benson provided a memo informing the Commission that the Metropolitan Council's estimated wastewater service fee for 2022 is $2,059,619, a change of 1.24% from 2021. White Bear Lake Litigation Update - letter Page 2 of 3 Utilities Commission Meeting July 8, 2021 Mr. Benson referred to a letter from Attorney David Sienko updating the Commission on the White Bear Lake Litigation. On July 21, 2021, the District Court will hold a status conference for the parties to the Underlying Case. A scheduling conference may be held at the end of July 2021. City legal staff will attend the conference and update the Commission. Monthly Updates - gallons pumped Mr. Benson provided the report on gallons pumped. Smart Controller Rebate Program 2022 Mr. Benson stated the Commission was considering participating in a rebate program with SafeWater but their estimated cost this year would have been $150,000. Staff is considering setting up a program that is not so intense. $5,000 has been budgeted for the smart controller rebate program. Commissioner Jensen asked if it is possible to get the data from the smart controllers now in use, to get another year of data. Mr. Benson said he will talk with SafeWater about that. Retirement of Jim Tibbetts - 21 years Mr. Benson noted Mr. Tibbetts retired at the end of June. COMMISSIONER ITEMS Boards & Commissions Picnic Chairman Speedling reminded the Commission of the picnic August 11. Training on Open Meeting law Commissioner Jensen commented that last night's training session left her discouraged about the City Attorney's recommendation to Commissioners that any personal notes should be destroyed. Commissioner Hudak remarked he has heard that from other attorneys too. He understands the issue that some people's notes may be derogatory, insensitive or racial although his notes are not. As an engineer and professional geologist, he has been trained to take detailed notes. Commissioner Jensen said she functions best when she can take notes during a meeting. Tour Commissioner Jensen said she and Commissioner Hutter will be able to arrange a tour of the wastewater plant. Next meeting August 12 The next meeting will be August 12 if there is a quorum. ADJOURNMENT Motion by Chairman Speedling, seconded by Commissioner Whitcomb, to adjourn. All in favor. The meeting was adjourned at 9:34 a.m. ATTEST: Robert Benson, Utilities Superintendent Steve Speedling, Chair Page 3 of 3 MEMORANDUM To: Utility Commission Members From: Shawn Sanders, Director of Public Works Date: August 10, 2021 Subject: Proposed 2022 Utility Division Operating Budget DISCUSSION: Attached is the proposed operating budget for the Sanitary Sewer and Water Department within the Utility division. The operating budget includes the expenses and employee salaries for the day to day operations of the two departments. The proposed budget for the Sewer department is $3,801,456 ($2.175M is for Met Council waste charges) and the proposed Water Department budget is $1,729,240.00. Both the Sewer and the Water Department are considered revenue funds, where revenue collected from sewer and water usage pay for the expenses and they do not receive any funding form the General fund. Staff will be available to answer any questions you may have on the budget. RECOMMENDATION Staff recommends that the commission review and approve the proposed operating budget for the 2022 Utility Division. Sanitary Sewer -Fund 700 Account Number Description Actual 2019 2021 Adopted 2022 Requested 2022 Proposed 700-0000-3320-0129 State Aid - GERF Special Fund $675.00 $0.00 $0.00 $0.00 700-0000-3320-0140 State Grant $0.00 $0.00 $0.00 $0.00 700-0000-3332-0129 State Aid - GERF Special Fund $0.00 $0.00 $0.00 $0.00 700-0000-3560-0100 Service Charge $2,830,822.24 $3,350,000.00 $3,500,000.00 $3,500,000.00 700-0000-3570-0300 SAC Charge $257,601.87 $300,000.00 $300,000.00 $300,000.00 700-0000-3570-0301 WAC Charges $102,690.03 $120,000.00 $0.00 $0.00 700-0000-3570-0303 One Inch Water Meter $11,677.51 $11,000.00 $0.00 $0.00 700-0000-3570-0500 Connection Fees $4,386.61 $5,000.00 $5,000.00 $5,000.00 700-0000-3810-0200 Interest Earnings -Investments $16,478.82 $6,000.00 $6,000.00 $6,000.00 700-0000-3810-0400 P & I - Taxes and S/A $1,354.48 $0.00 $0.00 $0.00 700-0000-3820-0100 Donations $0.00 $0.00 $0.00 $0.00 700-0000-3830-0100 Sale of Property $0.00 $0.00 $0.00 $0.00 700-0000-3870-0100 Refunds and Reimbursements $0.00 $0.00 $0.00 $0.00 700-0000-3880-0100 Miscellaneous Income $0.00 $0.00 $0.00 $0.00 700-0000-3880-0300 Penalty $46,370.00 $90,000.00 $90,000.00 $90,000.00 700-0000-3880-0900 Capital Asset Contributions $0.00 $0.00 $0.00 $0.00 700-4700-1000-0000 Full Time Salaries $265,465.20 $310,422.00 $387,883.00 $387,883.00 700-4700-1100-0000 Overtime - Full Time $16,151.88 $15,000.00 $15,000.00 $15,000.00 700-4700-1111-0000 Severance Pay $0.00 $0.00 $0.00 $0.00 700-4700-1112-0000 Sick Pay $12,045.14 $0.00 $0.00 $0.00 700-4700-1113-0000 Vacation Pay $22,451.58 $0.00 $0.00 $0.00 700-4700-1200-0000 Part Time Salaries $0.00 $16,250.00 $7,500.00 $7,500.00 700-4700-1300-0000 Overtime- Part Time $0.00 $0.00 $0.00 $0.00 700-4700-1410-0000 PERA $16,306.51 $24,407.00 $30,213.00 $30,213.00 700-4700-1420-0000 FICA/Medicare $23,375.10 $26,138.00 $31,391.00 $31,391.00 700-4700-1500-0000 Hospital / Medical $39,089.41 $49,375.00 $62,431.00 $62,431.00 700-4700-1520-0000 Dental Insurance $478.50 $479.00 $857.00 $857.00 700-4700-1540-0000 Life Insurance $171.46 $191.00 $227.00 $227.00 700-4700-1550-0000 OPEB Expense $0.00 $0.00 $0.00 $0.00 700-4700-1700-0000 Uniforms $160.00 $0.00 $0.00 $0.00 700-4700-1800-0000 Longevity Pay $0.00 $0.00 $0.00 $0.00 700-4700-2101-0000 General Supplies $2,014.47 $3,000.00 $3,000.00 $3,000.00 700-4700-2106-0000 Sand $0.00 $0.00 $0.00 $0.00 700-4700-2110-0000 Automotive Fuel $7,453.49 $10,000.00 $10,000.00 $10,000.00 700-4700-2111-0000 Paper/Forms $793.34 $800.00 $800.00 $800.00 700-4700-2115-0000 Tires $0.00 $3,000.00 $3,000.00 $3,000.00 700-4700-2201-0000 Equipment Repair Supplies $5,804.45 $2,500.00 $2,500.00 $2,500.00 700-4700-2204-0000 Fleet Repair Supplies $0.00 $500.00 $500.00 $500.00 700-4700-2300-0000 Small Tools $0.00 $500.00 $500.00 $500.00 700-4700-2301-0000 Safety Equipment $1,068.58 $3,000.00 $3,000.00 $3,000.00 700-4700-2302-0000 Other Minor Equipment $472.00 $2,000.00 $2,000.00 $2,000.00 700-4700-3000-0000 Consulting Engineer $5,925.00 $10,000.00 $15,000.00 $15,000.00 700-4700-3002-0000 Contractual $3,817.80 $5,500.00 $5,500.00 $5,500.00 700-4700-3010-0000 Internet Service $0.00 $0.00 $0.00 $0.00 700-4700-3011-0000 Assessing $918.00 $0.00 $0.00 $0.00 700-4700-3012-0000 Computer Programming $0.00 $0.00 $0.00 $0.00 700-4700-3013-0000 Records Retention $0.00 $0.00 $0.00 $0.00 700-4700-3030-0000 City Engineer Services $0.00 $0.00 $0.00 $0.00 700-4700-3099-0000 Professional Services $1,650.00 $10,000.00 $10,000.00 $10,000.00 700-4700-3101-0000 Telephone $130.24 $400.00 $400.00 $400.00 700-4700-3102-0000 Postage $3,852.74 $4,500.00 $4,500.00 $4,500.00 700-4700-3103-0000 Cell Phone $689.36 $900.00 $1,500.00 $1,500.00 700-4700-3104-0000 Pager Service $0.00 $0.00 $0.00 $0.00 700-4700-3200-0000 Mileage $0.00 $0.00 $0.00 $0.00 700-4700-3201-0000 Seminar/Conference Fees $348.00 $2,000.00 $2,500.00 $2,500.00 700-4700-3202-0000 Meals $0.00 $0.00 $0.00 $0.00 700-4700-3203-0000 Housing $0.00 $0.00 $0.00 $0.00 700-4700-3400-0000 Printing and Publishing $0.00 $0.00 $0.00 $0.00 700-4700-3500-0000 General Insurance $67,751.00 $61,672.00 $71,139.00 $71,139.00 700-4700-3600-0000 Electricity $62,625.20 $71,000.00 $71,000.00 $71,000.00 700-4700-3601-0000 Natural Gas $1,707.36 $3,000.00 $3,000.00 $3,000.00 700-4700-3702-0000 Equipment Repair Charges $4,204.14 $5,000.00 $7,500.00 $7,500.00 700-4700-3705-0000 Lift Station Repairs $71,535.39 $70,000.00 $75,000.00 $75,000.00 700-4700-3707-0000 Maintenance Agreements $1,231.58 $100.00 $15,000.00 $15,000.00 700-4700-3708-0000 Sewer Line Repair $22,163.26 $35,000.00 $35,000.00 $35,000.00 700-4700-3712-0000 Fleet Repair Charges $65.78 $1,000.00 $1,000.00 $1,000.00 700-4700-3713-0000 Computer Maintenance/Licenses $6,726.20 $6,174.00 $7,800.00 $7,800.00 700-4700-3720-0000 Lift Station Sewage Pumping $2,418.20 $2,500.00 $2,500.00 $2,500.00 700-4700-3804-0000 Equipment Rental $5,561.00 $2,000.00 $2,000.00 $2,000.00 700-4700-3806-0000 Uniforms $577.18 $600.00 $600.00 $600.00 700-4700-3901-0000 Metro Waste $1,999,684.08 $2,175,000.00 $2,175,000.00 $2,175,000.00 700-4700-3902-0000 SAC Charges $255,855.60 $300,000.00 $300,000.00 $300,000.00 700-4700-3903-0000 WAC Charges $113,553.00 $120,000.00 $0.00 $0.00 700-4700-3906-0000 Admin Charges -General Fund $67,495.00 $69,519.69 $71,605.00 $71,605.00 700-4700-4009-0000 Utility Refunds $0.00 $0.00 $0.00 $0.00 700-4700-4099-0000 Miscellaneous Charges $18,618.06 $12,000.00 $12,000.00 $12,000.00 700-4700-7010-0000 Depreciation -Purchased Asset $154,160.94 $160,000.00 $160,000.00 $160,000.00 700-4700-7020-0000 Depreciation -Contributed Asset $154,800.82 $154,000.00 $155,000.00 $155,000.00 700-4700-8100-0000 Contributed Asset -General Fund $0.00 $0.00 $0.00 $0.00 700-4700-9100-0000 Transfer Out -General Fund $0.00 $0.00 $0.00 $0.00 700-4700-9120-0000 Transfer Out - Capital Outlay $0.00 $0.00 $0.00 $0.00 700-4700-9240-0000 Transfer Out -Parks $0.00 $0.00 $0.00 $0.00 700-4700-9451-0000 Transfer Out -Perm Imp $0.00 $0.00 $0.00 $0.00 700-4700-9490-0000 Transfer Out -Cap Proj Fund $0.00 $609,300.00 $0.00 $0.00 700-4701-2101-0000 General Supplies $0.00 $11,000.00 $11,000.00 $11,000.00 700-4701-3000-0000 Consulting Engineer $0.00 $0.00 $25,000.00 $25,000.00 700-4701-3030-0000 City Engineer Services $0.00 $0.00 $0.00 $0.00 700-4701-3099-0000 Other Professional Services $0.00 $0.00 $0.00 $0.00 700-4701-3904-0000 I/I Surcharge $0.00 $0.00 $0.00 $0.00 Water -Fund 715 Account Number Description 715-0000-3210-0100 Special Assessments 715-0000-3560-0100 Service Charge 715-0000-3570-0301 WAC Charges 715-0000-3570-0304 Meter Rental Fees 715-0000-3570-0305 Water Test Fee - MDH 715-0000-3810-0200 Interest Earnings -Investments 715-0000-3830-0100 Sale of Property 715-0000-3830-0200 Sale of Water Meters 715-0000-3870-0100 Refunds and Reimbursements 715-0000-3880-0100 Miscellaneous Income 715-0000-3880-0111 Gain/Loss on Disposal 715-0000-3880-0300 Penalty 715-4715-1000-0000 Full Time Salaries 715-4715-1100-0000 Overtime - Full Time 715-4715-1111-0000 Severance Pay 715-4715-1112-0000 Sick Pay 715-4715-1113-0000 Vacation Pay 715-4715-1200-0000 Part Time Salaries 715-4715-1300-0000 Overtime- Part Time 715-4715-1410-0000 PERA 715-4715-1420-0000 FICA/Medicare 715-4715-1500-0000 Hospital / Medical 715-4715-1520-0000 Dental Insurance 715-4715-1530-0000 Medical/Retirees 715-4715-1540-0000 Life Insurance 715-4715-1700-0000 Uniforms 715-4715-2101-0000 General Supplies 715-4715-2101-0010 Supplies -Chemicals 715-4715-2110-0000 Automotive Fuel 715-4715-2111-0000 Paper/Forms 715-4715-2112-0000 Water Meters 715-4715-2115-0000 Tires 715-4715-2201-0000 Equipment Repair Supplies 715-4715-2204-0000 Fleet Repair Supplies 715-4715-2300-0000 Small Tools 715-4715-2301-0000 Safety Equipment 715-4715-2302-0000 Other Minor Equipment 715-4715-3000-0000 Consulting Engineer 715-4715-3002-0000 Contractual 715-4715-3004-0000 Auditing 715-4715-3008-0000 Legal 715-4715-3010-0000 Internet Service 715-4715-3011-0000 Assessing 715-4715-3013-0000 Records Retention 715-4715-3030-0000 City Engineer Services 715-4715-3079-0000 Wellhead Protection 715-4715-3099-0000 Professional Services 715-4715-3101-0000 Telephone 715-4715-3102-0000 Postage 715-4715-3103-0000 Cell Phone 715-4715-3200-0000 Mileage 715-4715-3201-0000 Seminar/Conference Fees 715-4715-3400-0000 Printing and Publishing 715-4715-3500-0000 General Insurance 715-4715-3600-0000 Electricity 715-4715-3601-0000 Natural Gas 715-4715-3702-0000 Equipment Repair Charges 715-4715-3705-0000 Wellhouse Repairs 715-4715-3707-0000 Maintenance Agreements 715-4715-3708-0000 Watermain Repairs 715-4715-3712-0000 Fleet Repair Charges 715-4715-3713-0000 Computer Maintenance/Licenses 715-4715-3720-0000 Hydrant and Gate Valve Repair 715-4715-3804-0000 Equipment Rental Actual 2019 2021 Adopted 2022 Requested 2022 Proposed $0.00 $40,000.00 $25,000.00 $25,000.00 $0.00 $1,713,980.00 $1,715,000.00 $1,715,000.00 $0.00 $85,000.00 $85,000.00 $85,000.00 $0.00 $22,275.00 $25,000.00 $25,000.00 $0.00 $0.00 $60,000.00 $60,000.00 $0.00 $23,000.00 $15,000.00 $15,000.00 $0.00 $8,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $81,640.00 $25,000.00 $25,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $32,000.00 $32,000.00 $32,000.00 $0.00 $511,259.00 $446,309.00 $446,309.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $37,650.00 $34,299.00 $34,299.00 $0.00 $38,654.00 $34,985.00 $34,985.00 $0.00 $150,000.00 $73,838.00 $73,838.00 $0.00 $5,000.00 $2,369.00 $2,369.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $275.00 $275.00 $0.00 $0.00 $0.00 $0.00 $0.00 $30,000.00 $10,000.00 $10,000.00 $0.00 $23,000.00 $24,000.00 $24,000.00 $0.00 $0.00 $9,000.00 $9,000.00 $o.00 $o.00 $800.00 $800.00 $0.00 $0.00 $13,000.00 $13,000.00 $0.00 $0.00 $1,500.00 $1,500.00 $0.00 $0.00 $2,500.00 $2,500.00 $0.00 $0.00 $500.00 $500.00 $0.00 $0.00 $500.00 $500.00 $0.00 $0.00 $3,000.00 $3,000.00 $0.00 $0.00 $2,000.00 $2,000.00 $0.00 $0.00 $15,000.00 $15,000.00 $0.00 $0.00 $5,500.00 $5,500.00 $0.00 $12,125.00 $0.00 $0.00 $0.00 $10,000.00 $10,000.00 $10,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $5,000.00 $0.00 $0.00 $0.00 $0.00 $10,000.00 $10,000.00 $0.00 $62,000.00 $62,000.00 $62,000.00 $0.00 $3,350.00 $400.00 $400.00 $0.00 $15,475.00 $15,000.00 $15,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,500.00 $2,500.00 $0.00 $0.00 $6,500.00 $6,500.00 $0.00 $38,000.00 $39,140.00 $39,140.00 $0.00 $125,744.00 $125,000.00 $125,000.00 $0.00 $8,850.00 $9,100.00 $9,100.00 $0.00 $9,000.00 $5,000.00 $5,000.00 $0.00 $280,000.00 $75,000.00 $75,000.00 $0.00 $0.00 $15,000.00 $15,000.00 $0.00 $0.00 $125,000.00 $125,000.00 $0.00 $0.00 $2,000.00 $2,000.00 $0.00 $0.00 $16,600.00 $16,600.00 $0.00 $0.00 $10,000.00 $10,000.00 $0.00 $0.00 $2,000.00 $2,000.00 715-4715-3806-0000 Uniforms 715-4715-3900-0000 Sales Tax 715-4715-3903-0000 WAC Charges 715-4715-3906-0000 Admin Charges -General Fund 715-4715-4001-0000 Subscriptions 715-4715-4099-0000 Miscellaneous Charges 715-4715-6010-0000 Interest 715-4715-7010-0000 Depreciation -Purchased Asset 715-4715-9100-0000 Transfer Out -General Fund 715-4715-9120-0000 Transfer Out - Capital Outlay $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $250.00 $32,600.00 $26,575.00 $460,000.00 $0.00 $0.00 $1,050.00 $0.00 $0.00 $0.00 $0.00 $32,000.00 $26,575.00 $460,000.00 $0.00 $0.00 $1,050.00 $0.00 $0.00 $0.00 $0.00 $32,000.00 $26,575.00 $460,000.00 $0.00 $0.00 MEMORANDUM To: Utility Commission Members From: Shawn Sanders, Director of Public Works Date: August 9, 2021 Subject: Water restrictions- code amendment DISCUSSION Attached find a City Code amendment to Chapter 28 section 2 subd. 7 related to water conservation in the City of Stillwater, there are two parts to the amendment; 1. Updating the procedure in declaring an emergency when there is a water supply shortage; 2. Creating a watering restriction during the summer months. The water supply shortage amendment was included to include recommendation of the Utility Commission to the Mayor to declare an emergency to restrict watering when a water shortage is imminent. The water restriction would limit watering of lawns to odd/even days and prohibit watering from 10 am to 6 pm each day from June 1 to October 1. Violation of this ordinance would be subject to an administrative fine, which is at the discretion of staff to administer. First offense would $25, afterwards fines would double within a 12-month period. RECOMMENDATION Staff recommends the Commission review, discuss and approve. If all in approval staff would bring to City Council for final adoption. ORDINANCE NO. CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 28, SECTION 28-2(7) OF THE CITY CODE OF THE CITY OF STILLWATER REGARDING WATERING RESTRICTIONS The City Council of the City of Stillwater does ordain: SECTION 1. AMENDMENT. Chapter 28 of the City Code, Section 28-2(7), regarding water system rules and regulations, is hereby amended as follows: Sec. 28-2. Water system; rules and regulations. Subd. 7. HoursWater Conservation. (1) Whenever the city council Upon a recommendation by the utilities commission determines that a shortage of water supply threatens the city, it may, by rcsolutionthe Mayor may issue an emergency proclamation that limit restricts the times, days and hours during which city water may be used for sprinkling, irrigation, car washing, air conditioning or other specified uses. After publication of the resolutionproclamation, no person shall use or permit water to be used in violation of the resolutionproclamation, and any customer person who does so may be issued an administrative citation pursuant to City Code § 22-10. The proclamation will be effective until the next regular City Council meeting when the restriction may be extended or rescinded by the City Council shall be guilty of a misdemeanor. If the emergency requires immediate compliance with terms of the resolution, the city council may provide for thc delivery of a copy of the resolution to thc premises of ach customer and any customcr who has received such noticc and thcr after uses or pe,.mits . .,ter to be , ed . elation..hove charge. Continucd violation shall be cause for discontinuance of water service. (2) From June 1st through October 1st, the following watering restriction shall be in place: (a) All property owners are prohibited from watering, sprinkling or irrigating their lawns between the hours of 10:00 a.m. and 5:00 p.m. daily. (2)(b) All property owners having even numbered addresses may water, sprinkler or irrigate their lawn on even numbered calendar days and all property owners having odd numbered addresses may water, sprinkle or irrigate their lawns on odd numbered calendar days. (3) Exceptions. The water use restrictions under this subdivision do not apply to: (a) Properties with private wells. Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Left, Indent: Left: 0.5", No bullets or numbering, Adjust space between Latin and Asian text, Adjust space between Asian text and numbers Formatted (b) Recently established lawns and landscaping, if the property owner receives a watering restriction waiver from the City which allows for watering up to thirty (30) days after installation. Watering, sprinkling or irrigating pursuant to a watering restriction waiver must adhere to the restricted hours and days under City Code § 28-2 subd. 7(2). No new sod, seeding of lawns or new landscaping requiring watering, sprinkling or irrigation shall be installed during a water shortage emergency. (c) Hand watering of plants, shrubs, trees and gardens is permitted on a non - watering day if the watering device is personally attended. (d) Filling pools and washing cars. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The ordinance addressing water system rules and regulations is being amended to include date and time restrictions for watering as well as exceptions to the established water use restrictions. SECTION 3. EFFECTIVE DATE. This Ordinance shall be effective after its passage and publication according to law. Approved this day of , 2021. Publish: Stillwater Gazette Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Formatted: List Paragraph, Numbered + Level: 2 + Numbering Style: a, b, c, ... + Start at: 1 + Alignment: Left + Aligned at: 1" + Indent at: 1.25" ORDINANCE NO. CITY OF STILLWATER WASHINGTON COUNTY, MINNESOTA AN ORDINANCE AMENDING CHAPTER 28, SECTION 28-2(7) OF THE CITY CODE OF THE CITY OF STILLWATER REGARDING WATERING RESTRICTIONS The City Council of the City of Stillwater does ordain: SECTION 1. AMENDMENT. Chapter 28 of the City Code, Section 28-2(7), regarding water system rules and regulations, is hereby amended as follows: Sec. 28-2. Water system; rules and regulations. Subd. 7. Water Conservation. (1) Upon a recommendation by the utilities commission that a shortage of water supply threatens the city, the Mayor may issue an emergency proclamation that restricts the times, days and hours during which city water may be used for sprinkling, irrigation, car washing, air conditioning or other specified uses. After publication of the proclamation, no person shall use or permit water to be used in violation of the proclamation, and any person who does so may be issued an administrative citation pursuant to City Code § 22-10. The proclamation will be effective until the next regular City Council meeting when the restriction may be extended or rescinded by the City Council. (2) From June 1st through October 1st, the following watering restriction shall be in place: (a) All property owners are prohibited from watering, sprinkling or irrigating their lawns between the hours of 10:00 a.m. and 5:00 p.m. daily. (b) All property owners having even numbered addresses may water, sprinkle or irrigate their lawn on even numbered calendar days and all property owners having odd numbered addresses may water, sprinkle or irrigate their lawns on odd numbered calendar days. (3) Exceptions. The water use restrictions under this subdivision do not apply to: (a) Properties with private wells. (b) Recently established lawns and landscaping, if the property owner receives a watering restriction waiver from the City which allows for watering up to thirty (30) days after installation. Watering, sprinkling or irrigating pursuant to a watering restriction waiver must adhere to the restricted hours and days under City Code § 28-2 subd. 7(2). No new sod, seeding of lawns or new landscaping requiring watering, sprinkling or irrigation shall be installed during a water shortage emergency. (c) Hand watering of plants, shrubs, trees and gardens is permitted on a non - watering day if the watering device is personally attended. (d) Filling pools and washing cars. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: The ordinance addressing water system rules and regulations is being amended to include date and time restrictions for watering as well as exceptions to the established water use restrictions. SECTION 3. EFFECTIVE DATE. This Ordinance shall be effective after its passage and publication according to law. Approved this day of , 2021. Publish: Stillwater Gazette Ted Kozlowski, Mayor ATTEST: Beth Wolf, City Clerk Stillwater Water Supply Plan —2016 Notification Procedures Complete Table 20 by selecting trigger for informing customers regarding conservation requests, water use restrictions, and suspensions; notification frequencies; and partners that may assist in the notification process. Add rows to the table as needed. Table 20. Plan to inform customers regarding conservation requests, water use restrictions, and suspensions Notification Trigger(s) Methods (select all that apply) CO Short-term demand reduction declared (<1 year) Update Frequency Partners ❑ Website ❑ Email list serve ❑ Social media (e.g. Twitter, Facebook) ® Direct customer mailing, ❑ Press release (TV, radio, newspaper), ❑ Meeting with large water users (> 10% of total city use) ❑ Other: ® Long-term Ongoing demand reduction declared ❑ Website ❑ Email list serve ❑ Social media (e.g. Twitter, Facebook) ® Direct customer mailing, ❑ Press release (TV, radio, newspaper), ❑ Meeting with large water users (> 10% of total city use) ❑ Other: ❑ Governor's critical water deficiency declared ❑ Daily 0 Weekly ❑ Monthly ® Quarterly ❑ Annually 0 Daily 0 Weekly 0 Monthly ® Quarterly 0 Annually 0 Website 0 Email list serve 0 Social media (e.g. Twitter, Facebook) 0 Direct customer mailing, 0 Press release (TV, radio, newspaper), 0 Meeting with large water users (> 10% of total city use) 0 Other: ❑ Daily ❑ Weekly 0 Monthly 0 Quarterly 0 Annually Enforcement Prior to a water emergency, municipal water suppliers must adopt regulations that restrict water use and outline the enforcement response plan. The enforcement response plan must outline how conditions will be monitored to know when enforcement actions are triggered, what enforcement tools will be used, who will be responsible for enforcement, and what timelines for corrective actions will be expected. Affected operations, communications, and enforcement staff must then be trained to rapidly implement those provisions during emergency conditions. Important Note: Disregard of critical water deficiency orders, even though total appropriation remains less than permitted, is adequate grounds for immediate modification of a public water supply authority's water use permit (2013 MN Statutes 103G.291) 27 Stillwater Water Supply Plan — 2016 Does the city have a critical water deficiency restriction/official control in place that includes provisions to restrict water use and enforce the restrictions? (This restriction may be an ordinance, rule, regulation, policy under a council directive, or other official control) Yes ® No ❑ If yes, attach the official control document to this WSP as Appendix 7. If no, the municipality must adopt such an official control within 6 months of submitting this WSP and submit it to the DNR as an amendment to this WSP. Irrespective of whether a critical water deficiency control is in place, does the public water supply utility, city manager, mayor, or emergency manager have standing authority to implement water restrictions? Yes ® No ❑ If yes, cite the regulatory authority reference: Resolution 1344. If no, who has authority to implement water use restrictions in an emergency? 28 RESOLUTION NO. 1344 Resolved by the Board of Water Commissioners, of the City of Stillwater, that effective September 14, 2005 the following water conservation measures are in effect: 1. Voluntary reduction during summer months. 2. When demand exceeds firm well supply capacity we will go to an odd/even sprinkling ban, with time of day restrictions. 3. When demand exceeds total well supply capacity a total watering ban will be implemented. For non-compliance fines will be set by the Board up to and including the water service shut off. 2021 firm well capacity 8,265,600 gpd total well capacity 10,579,680 gpd 29 13452.000 2020 THIS IS TAKEN FROM STREET PROJECTS THAT WERE DONE DURING THE YEAR BOARD ❑F WATER COMMISSIONERS MILES OF HYDRANT MAIN MAIN HYDRANTS VALVES VALVES PRIOR TO 2019 94.52 1058 1046 1,111 INSTALLED 2019 1.3 22 22 27 & 2020 95.82 1080 1068 1,138 STORAGE CAPACITY LILY LAKE TANK 750,000 GALLONS THIS WILL LAUREL STREET RESERVOIR 500,670 GALLONS ALWAYS TOWER DRIVE TANK 500,000 GALLONS BE THE SETTLERS AVENUE RESERVOIR 1.500.000 GALLONS SAME 3,250,670 GALLONS PUMPING CAPACITY GALLONS GALLONS GALLONS TOTAL HRS X 60 DIVIDE GAL PUMPED PER MIN PER HR PER DAY BY TOTAL HRS = GPM X60 = GPHR X24 =GPD #1 THIRD 5STREET PUMP 520 31,200 748,800 #5 OLIVE STREET PUMP 1,012 60,720 1,457,280 #6 FOURTH STREET PUMP 300 18,000 432,000 #8 SUNRISE AVENUE PUMP 1,120 67,200 1,612,800 #9 TOWER DRIVE TANK 786 47,160 1,131,840 #10 ORLEANS STREET PUMP 959 57,540 1,380,960 #11 SETTLERS AVENUE PUMP 1,043 62,580 1,501,920 #12 BARONS WAY 1,607 96,420 2.314,080 7,347 440,820 10,579,680 CONSUMERS REGISTERED PRIOR TO 2020 CONSUMERS REGISTERED DURING 2020 DISCONTINUED SERVICES DURING 2020 ATTACH GALLONS PUMPED AND PUMP HOURS 6,332 NEW ACCT 42 BOOK 1 6,373 LAUREL STREET Reading Gals. Date 32656 Date 32865 33028, 3. 33247 219 3 1 2 4 33481 5 33881 34078 34305 9 34511 10 11 12 13, 35426 14 35585 15 16 17 36204 6 7 8 33704 34732 34988 35204 35778 35971 209 : 1 163 s 2 234 4 223 5 177 6 197 ; 7 227 8 206 9 221 10 256 11 216 12 193 15 193 16 233 ! 17 18 36490 286 18 19 20 21 22 23 24 25 26 27 28 29 30 36677 187 19 0 20 0` 21 0 22 0. 23 0 b 24 0 25 0 26 027 0 28 0 29 0 30 31 0 Gallons 4021 GPD 130 LAUREL STREET 31 Total GPD 3667 3183 3940 3684 4502 2972 2420 3058 3181 3393 4182 3262 3857 3068 2987 2889 3645 4972 4096 0 0 0 0 0 0 0 0 0 0 0 0 Total 66958 GPD 2160 7/20/2021 January February March April May June July August September October November December Total 2015 2016 Gallons Pumped 2017 2018 2019 2020 2021 Monthly Totals Monthly Totals Monthly Totals Monthly Totals Monthly Totals Monthly Totals Monthly Totals 44996 45271 47827 54174 47578 43126 44488 42145 42187 42360 50969 42335 41409 39016 47375 44082 43799 55676 47276 43148 41908 50242 48484 45235 52580 45808 44003 41587 61822 65753 56415 77250 57949 61400 66124 68400 82031 84085 77502 78308 74342 112800 80989 99063 93342 89533 78536 81984 110149 97156 78478 75439 99896 78626 87645 67282 56973 74893 67085 61054 71455 53465 46825 49115 48481 50054 52576 41445 40135 41620 43112 43786 41754 42465 49230 52404 46710 44426 42857 697782 698512 706534 762968 675736 685699 DNR Permited Amount 865,000,000 MGY